introduction letter with resume

How to Write a Letter of Introduction (With Examples)

By Priya Jain

Published: January 22, 2024

Writer & Career Coach

Writing a letter of introduction serves as a tool for individuals and businesses to establish new connections, explore opportunities, or introduce services and products. An effectively written letter of introduction can open doors to job opportunities, business collaborations, and networking.

Whether you’re a freelancer seeking new clients, a business looking to forge new partnerships, or an individual exploring job opportunities, a compelling introduction letter can set the stage for fruitful interactions.

In this article, we explain what a letter of introduction is, explore what to include, and give examples you can use while creating your letter. 

What Is a Letter of Introduction?

A letter of introduction is a document that introduces one party to another. It can serve various purposes in different contexts, including professional, academic, or personal settings. 

This letter can be used to introduce oneself or by someone else to introduce a third party. The key purpose is establishing a connection or a rapport with the recipient, usually with a specific goal, such as exploring job opportunities, proposing business collaborations, or extending networks.

Individuals can use letters of introduction in social settings, like joining a new club or group, where you want to introduce yourself to the members. These letters often introduce a third party, like a colleague or a friend, to your contacts. This can be particularly helpful in professional networking or recommending someone for a job or project .

The Difference Between a Letter of Introduction and a Cover Letter

A letter of introduction and a cover letter are very different. Letters of introduction are generally used when you want to establish a new relationship that may or may not be job-related. It could be an introduction to a potential business partner, a networking contact, or a new community or group. 

On the other hand, a cover letter is job-related. It’s sent alongside a resume when applying for a job. The cover letter focuses on why the applicant is suitable for a specific job, highlighting skills and experiences directly relevant to the job description. It’s more tailored to a particular role or company.

Letter of Introduction Examples

Here are some examples you can take inspiration from:

Job Application Letter of Introduction

This letter aims to introduce yourself to a potential employer, highlight relevant skills and experiences, express interest in the position, and provide a glimpse of your personality.

You can use this example to write a job application introduction letter:

Dear [Hiring Manager’s Name],

I am writing to express my keen interest in the [Job Title] position at [Company Name]. With [X years] of experience in [relevant field/industry], I have developed a comprehensive skill set that aligns with your team’s requirements.

My experience at [Previous Company] involved [mention key responsibilities or projects related to the new job]. I am particularly excited about the opportunity at [Company Name] because of [reasons specific to the company or role].

Enclosed is my resume, which further outlines my achievements. I would appreciate the opportunity to discuss how my experience and skills can contribute to the continued success of [Company Name].

Thank you for considering my application. I look forward to the possibility of contributing to your esteemed team.

[Your Name] [Your Contact Information]

Networking Introduction Letter

A networking introduction letter is a valuable tool for establishing new professional connections . It’s a way of introducing yourself to someone in your industry or field whom you haven’t met but wish to connect with for networking purposes.

Here’s an example:

Dear [Contact’s Name],

I hope this message finds you well. I am [Your Name], currently working as a [Your Job Title] at [Your Company]. I came across your profile on [LinkedIn/Professional Event] and was impressed by your extensive experience in [relevant field/industry].

I am reaching out to expand my professional network in the [specific industry or field] and would value the opportunity to learn from your insights. [Mention any mutual connections or shared interests, if applicable].

If you are open, I would appreciate talking with you briefly. I want to hear about your experiences, particularly regarding [specific topic or question].

Thank you for considering my request. I understand the value of your time and would be flexible to accommodate your schedule.

Best regards,

Cold Outreach Letter of Introduction

A cold outreach letter of introduction is used when contacting someone who does not know you or is not expecting your communication. It’s typically used professionally to introduce yourself, your company, or your products/services to a potential client, partner, or employer.

Here’s an example:  

Dear [Recipient’s Name],

My name is [Your Name], and I am the [Your Position] at [Your Company]. I am reaching out to introduce our company and the innovative solutions we offer in [specific service or product area].

I believe that [Recipient’s Company] could significantly benefit from our [services/products], especially in [specific area of improvement or opportunity you’ve identified in their business]. We have partnered successfully with companies like yours, such as [mention any relevant clients or case studies], and achieved [mention specific results or improvements].

I would love the opportunity to discuss this further with you. Would you be available for a brief call next week? I am also attaching a brief overview of our services for your reference.

Thank you for your time, and I look forward to working together.

Warm regards,

Letter of Introduction Template

Creating a letter of introduction involves a structured approach to presenting your information effectively.

Here’s a template that you can adapt based on your specific needs:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address] [City, State, Zip Code]

Dear [Recipient’s Name],

[Introductory Paragraph: Briefly introduce yourself, stating your name and current position or role. Explain how you came across the recipient, their work, or their organization.]

[Second Paragraph: State the purpose of your letter. Are you seeking a job opportunity, looking to network, or proposing a collaboration? Be specific about your intentions and why you are contacting this particular individual or company.]

[Third Paragraph: Concisely overview your relevant background and experience. Focus on key aspects of your career or education that align with the purpose of your letter.]

[Fourth Paragraph: Highlight one or two significant accomplishments or skills. Use specific examples demonstrating your capabilities and how they relate to the recipient’s needs or interests.]

[Fifth Paragraph: Mention any personal qualities or soft skills that set you apart and are relevant to the context of your introduction. Relate these traits to how they can be beneficial in achieving the goals outlined in your letter.]

[Call to Action: Clearly state what you hope to achieve with this letter. Whether it’s a follow-up meeting, a phone call, or further discussions, provide a clear action you’d like the recipient to take.]

Thank you for taking the time to read my letter. I am very interested in [discussing further, learning more about, etc.] and look forward to the possibility of [working together, meeting you, etc.]. Please contact me at [your email address] or [phone number].

[Your Name] [Attachments: Mention attachments such as your resume, portfolio, or other relevant documents.]

What You Need to Include in a Letter of Introduction

Incorporating specific elements in your letter of introduction can significantly enhance its effectiveness.

Here’s a breakdown of what to include following your provided structure:

Begin with a formal greeting. This is the initial greeting and sets the tone for the letter. Use a formal tone like “Dear [Recipient’s Name]”. If the recipient’s name is unknown, “Dear Hiring Manager” or “To Whom It May Concern” are alternatives. Personalizing the salutation, however, is preferable if you know the recipient’s name.

Introduction

Introduce yourself by stating your name and your current position or role in a professional context. This section should be brief, offering a snapshot of who you are. For instance, “My name is Jane Doe, and I am a Marketing Manager at XYZ Corporation.”

Purpose of the Letter

Clearly articulate why you are writing this letter. This might be to introduce yourself in a job search context, to propose a business collaboration, or to establish a new professional relationship. Be specific about why you’re contacting this particular individual or organization.

Background Information

Provide a concise overview of your professional background relevant to the purpose of your letter. This could include your current job, professional journey, or key areas of expertise. The aim is to give the reader context about your professional standing.

Relevant Accomplishments

Highlight significant achievements that are pertinent to the recipient. These could be successful projects you’ve led, awards you’ve won, or specific contributions you’ve made in previous roles. The objective is to showcase your competence and success in areas relevant to the letter’s purpose.

Personal Qualities

Share personal attributes that make you well-suited for the intended purpose of your letter. For instance, you might emphasize qualities like leadership, innovation, or collaborative skills if you are applying for a job. This part is about showing your personality and fit.

Call to Action

This is a crucial component where you suggest the next steps. It could be a request for a follow-up meeting, a phone call, or an invitation to review your application. Make it clear what you want the recipient to do next.

Conclude your letter with a formal and professional closing. Common closings include “Sincerely”, “Best regards”, or “Kind regards”, followed by your full name. This part signifies the end of your letter respectfully.

Attachments

If you include additional documents, such as a resume or portfolio, mention them here. For example, “Enclosed, please find my resume, which provides further details about my professional experience.”

What Not to Include in a Letter of Introduction

When writing a letter of introduction, it’s important to be aware of certain elements that should be avoided.

Here are what not to include: 

Unsubstantiated Claims

Your letter should avoid making broad statements about your abilities or achievements without providing specific examples or evidence to support them. For instance, rather than simply stating that you’re an excellent communicator, provide a brief example or mention a relevant accomplishment demonstrating this skill. The goal is to be as concrete and specific as possible to build credibility.

Clichés and Overused Phrases

Avoid overused phrases and clichés that don’t add substantive information to your introduction. Phrases like “team player,” “hard worker,” or “go-getter” are commonly used and don’t distinguish you from other candidates. Instead, use unique descriptions specifically tailored to your experiences and qualifications.

Unrealistic Promises

Be cautious about making promises or commitments that you might not be able to fulfill. Overpromising to impress can backfire if you cannot deliver on those promises later. It’s important to be honest and realistic about what you can offer to the potential employer or contact.

Best Practices for Writing Letters of Introduction

When writing a letter of introduction, following these best practices can greatly enhance the effectiveness and professional impact of your letter:

Tailoring the Letter to the Audience

By researching and familiarizing yourself with the recipient’s work and organization, you can ensure that your letter speaks directly to their needs and interests. Personalization in the letter demonstrates that you have taken the time to understand who they are and what they value, which can significantly increase the effectiveness of your message.

Keeping It Concise and Focused

An effective letter conveys your message in a clear, succinct manner. Long letters can dilute the impact of your key points and lose the reader’s interest. 

Structuring your letter with a clear beginning, middle, and end helps maintain this focus. The introduction should grab attention, the body should elaborate on your purpose and relevant qualifications, and the conclusion should reiterate your intent and suggest the next steps.

Showcasing Personality and Authenticity

An impactful letter is about what you say and how you say it. Infusing your letter with genuine personality and authenticity makes your message resonate more with the recipient. It’s about striking the right balance between professional decorum and personal touch.

Sharing your motivations, interests, or perspectives in a way that aligns with the professional context can make your letter memorable and establish a more personal connection with the recipient.

Proofreading for Clarity and Professionalism

The final yet crucial step in drafting your letter is thorough proofreading. This step is imperative for ensuring your letter is free from grammatical errors and typos and communicates your message.

A well-written and professionally presented letter reflects your attention to detail and commitment to quality. Having someone else review your letter is often beneficial, as a fresh pair of eyes can catch errors and provide feedback on your message’s overall clarity and tone.

About the Author

Read more articles by Priya Jain

A Perfect Letter of Introduction [Examples]

By Status.net Editorial Team on June 14, 2023 — 15 minutes to read

• How To Write a Letter of Introduction Part 1
• Types of Introduction Letters Part 2
• Letter of Introduction Template Part 3
• Templates: Letter of Introduction for Job Seekers Part 4
• Templates: Letter of Introduction for Networking Part 5
• Templates: New Team Member Letter of Introduction Part 6
• Employee to Customer Introduction Letter Template Part 7
• Business Introduction Template Part 8
• Tips for Writing a Perfect Letter of Introduction Part 9

A good letter of introduction can be a valuable tool in making new connections, whether for personal, professional, or business purposes. In this article, we’ll explore how to write a perfect letter of introduction.

To begin, it’s important to understand the difference between a letter of introduction and other forms of introductory communication. An introduction letter isn’t a cover letter – rather, it serves to establish relationships and spark interest.

Difference Between Introduction Letter and Cover Letter

An introduction letter is not a cover letter. While both documents are used to make introductions, they serve different purposes. An introduction letter is typically written to introduce yourself, your business, or a third party, whereas a cover letter is used when applying for a job or sending a proposal. In an introduction letter, you should briefly highlight your background, accomplishments, and goals, while in a cover letter, you should focus on how your skills and experiences relate to a specific job opportunity.

Introduction Letter vs. Letter of Recommendation

An introduction letter is also not a letter of recommendation. A letter of recommendation is written by someone who knows you well, like a former employer, teacher, or mentor, to vouch for your abilities and accomplishments. It often includes specific examples of your work and contributions, as well as why the person is recommending you for a certain position or opportunity.

Related: A Perfect Letter of Recommendation [8 Templates]

An introduction letter is written by you or on behalf of an individual or company to make an initial connection with others. While you might mention your skills and experience in an introduction letter, it doesn’t have the same weight or credibility as a letter of recommendation, since it lacks the endorsements from others.

Related: How to Ask for a Letter of Recommendation [Examples]

The Full Guide to Reference Letters [Best Templates]

• An introduction letter is used to introduce yourself, your company, or a third party to others.
• A cover letter is used when applying for a job or submitting a proposal, focusing on how your skills and experiences relate to the specific opportunity.
• A letter of recommendation is a formal endorsement of your abilities and accomplishments, written by someone who knows you well.

Remember to use the appropriate type of letter for each situation and adhere to the specific guidelines and tone for each document: this will ensure your communication is effective and appropriate, increasing your chances of making a positive impression.

Part 1 How To Write a Letter of Introduction

Format and structure.

To write an effective letter of introduction, start with proper formatting. Use a standard font, such as Arial or Times New Roman, and set the font size to 12. Stick to a formal tone, and use single spacing with a space between paragraphs.

Greeting and Opening Remarks

Begin your letter with a professional greeting. If you know the recipient’s name, use “Dear [Name].” If not, use “Dear [Title]” or “To Whom It May Concern.” Your opening remarks should briefly explain the purpose of the letter and introduce yourself or the person you are introducing.

Related: How to Start a Letter (and Mistakes to Avoid)

In the main body of the letter, provide details about yourself or the person you are introducing. Focus on the key qualifications, skills, and experiences that are relevant to the recipient. This is also an ideal place to mention any mutual connections or shared interests.

• Keep the paragraphs short and concise.
• Highlight your achievements or expertise.
• Use bullet points or tables to enumerate qualifications or experiences, if necessary.

Closing and Sign Off

To close the letter, express your gratitude to the recipient for their time and attention. Offer your assistance if they have further questions or would like additional information. Use a standard sign-off, such as “Sincerely,” “Best Regards,” or “Yours Faithfully,” followed by your full name and contact information (e.g., email, phone number).

Related: How to End an Email Professionally (Examples)

Remember to proofread your letter of introduction and ensure that spelling, grammar, and punctuation are accurate before sending it off.

Part 2 Types of Introduction Letters

Job-related introductions.

In job-related introduction letters, you are typically introducing yourself as a potential employee or applicant. This is useful when seeking new job opportunities, submitting your resume, or reaching out to potential employers. Your letter should showcase your skills, experience, and enthusiasm for the position while also expressing your interest in the company and its mission.

Networking Introductions

When networking, it’s important to make a great first impression by introducing yourself effectively. In a networking introduction letter, the goal is to establish a connection with an individual or a group within your industry. Mention your title, role, and any common acquaintances you may have. Also, highlight some of your accomplishments or notable experiences relevant to the people you’re introducing yourself to.

Agency or Freelancer Introductions

If you are an agency or a freelancer looking for clients, an introduction letter is a great way to showcase your services and expertise. The focus should be on how you can support the client’s needs and help them achieve their goals. Provide a brief overview of your industry experience, the services you offer, and some examples of successful projects or satisfied clients.

Team Introduction

In a team introduction letter, your objective is to introduce your team members to a new client, project team, or department. Detail the relevant qualifications, skills, and areas of expertise for each team member. This will help establish trust and confidence in your team’s abilities. Be sure to include contact information to facilitate further communication.

Letter of Introduction Examples

Part 3 letter of introduction template.

Dear [Recipient],

I hope this letter finds you well. My name is [Your Name], and I am writing to introduce myself to you. [Insert a brief sentence or two about yourself, such as your current position or relevant experience]. I am reaching out to you because [insert reason for writing the letter, such as expressing interest in a job opportunity or seeking to establish a professional relationship].

I am excited to learn more about your organization and explore opportunities for collaboration. Please feel free to reach out to me at [insert contact information] if you have any questions or would like to discuss further.

Thank you for your time and consideration.

Best regards, [Your Name]

Templates for various types of introduction letters:

Part 4 Templates: Letter of Introduction for Job Seekers

When you are seeking a new job, it’s essential to introduce yourself professionally. Here’s an example of a letter of introduction for job seekers:

Dear [Recipient’s Name],

I hope this message finds you well. My name is [Your Name] and I am writing to express my interest in the [Job Title] position at [Company Name]. I came across your job posting on [Job Board/Website] and believe my skills and experience make me an ideal candidate.

Throughout my career, I have worked on various projects focusing on [specific skills or subject matter]. At my previous job at [Previous Company Name], I [describe a significant achievement or responsibility]. Additionally, I am skilled in [list relevant skills] and have experience using [software or tools related to the job].

I have attached my resume for your review, which includes more information on my background and qualifications. I would appreciate the opportunity to discuss my suitability for the position during an interview. Please feel free to contact me at [Your Email] or [Your Phone Number] to schedule a meeting or for any further information.

Thank you for taking the time to consider my application. I look forward to hearing from you soon.

Sincerely, [Your Name] [Your Email Address] [Your Phone Number]

Related: Best Job Interview Request Email Responses (Examples)

Subject: [Your Name] – [Target Job Title]

I came across the [Job Title] opening at [Company Name] and after reviewing your company’s impressive accomplishments in [Industry], I believe that my [Number of Years] years of experience in a similar role make me an ideal fit.

Enclosed is my resume, which highlights my expertise in [Specific Skills or Accomplishments]. I am confident that my experience in [Area of Expertise] would make a valuable contribution to your team.

[Optional: Mention any mutual connections, if applicable.]

I would welcome the opportunity to discuss my qualifications further and explore how I could contribute to [Company Name]’s success. Thank you for considering my application.

Part 5 Templates: Letter of Introduction for Networking

A networking introduction letter aims to establish connections with potential clients, partners, or colleagues.

Subject: Introduction – [Your Name] and [Recipient’s Name]

Hi [Recipient’s Name],

I hope this message finds you well. I came across your profile while searching for professionals in the [Industry] field, and I am impressed by your experience and accomplishments.

As a fellow professional in the [Industry], I believe that connecting with like-minded individuals like yourself can greatly benefit both our careers. I am particularly interested in [Specific Area of Interest] and would appreciate any insights or advice you may have.

If you’re open to it, I’d love to set up a time to chat over a coffee or a quick phone call. Looking forward to your response.

Best regards, [Your Name] [Your Email Address] [Your Phone Number]

I hope this email finds you well. My name is [Your Name], and I am a [Your Profession or Title] at [Your Company or Organization]. I recently attended the [Event or Conference Name] and saw your insightful presentation on [Topic]. Your ideas resonated with me, and I believe your expertise could benefit the projects I am currently working on.

My current projects involve [briefly describe your projects, e.g., developing new software or implementing a marketing strategy]. I am eager to learn more about your work in [Recipient’s Field of Expertise] and would love to schedule a phone call or coffee meeting to discuss our shared interests and potential collaboration.

Please let me know when you are available, and I will be happy to make arrangements. You can contact me at [Your Email] or [Your Phone Number].

Looking forward to connecting with you.

Part 6 Templates: New Team Member Letter of Introduction

Template 1: introducing yourself.

When joining a new team, a letter of introduction helps introduce you to your colleagues and establish rapport.

Subject: Hello from [Your Name], your new [Job Title / Team Role]

Dear [Team Name or Colleagues],

I hope this email finds you all in good spirits. My name is [Your Name], and I am excited to join the [Company Name] team as your new [Job Title / Team Role]. It’s a pleasure to meet all of you!

A little bit about myself: I have been working in the [Your Industry] for [Number of Years] years, mainly focusing on [Area of Expertise]. My skills include [list relevant skills], and I am proficient in [software or tools you will be using].

In my spare time, I enjoy [mention personal hobbies or interests to connect on a personal level].

I am eager to contribute to the team’s success and look forward to learning from each of you. Please feel free to reach out if you have any questions or concerns, or if you would like to grab lunch or coffee together.

Thank you for the warm welcome, and have a great day!

Best, [Your Name]

Template 2: New Team Member

Welcome a new team member with this template, outlining their role and initial responsibilities.

Subject: Welcome [New Team Member’s Name]!

Dear [Existing Team Members],

Please join me in extending a warm welcome to our newest team member, [New Team Member’s Name]. [He/She/They] will be joining us as a [New Team Member’s Job Title] effective [Start Date].

[New Team Member’s Name] brings with them a wealth of experience in [Area of Expertise], having worked at [Previous Company] for [Number of Years Experience]. In their new role, they will be responsible for [Responsibilities].

We are excited to have [New Team Member’s Name] on board and look forward to their contributions as we continue to grow and succeed.

Please take the time to introduce yourself to [New Team Member’s Name] and offer any assistance they may need as they familiarize themselves with our processes and systems.

Best regards, [Your Name] [Your Title]

Part 7 Employee to Customer Introduction Letter Template

Introducing an employee to clients or customers:

Dear [Customer],

I am writing to introduce you to our newest team member, [Employee Name]. [He/She] is joining us as [Position/Title] and brings with [him/her] [Number] years of experience in [Industry/Specialization].

[Employee Name] is an expert in [Skill/Expertise] and has a proven track record of delivering exceptional [Service/Product]. [He/She] is committed to providing our customers with the highest level of service and ensuring that their needs are met with the utmost care and attention.

We are thrilled to have [Employee Name] on board and believe that [he/she] will be a valuable asset to our team and to our customers. [He/She] is excited to meet and work with all of you, and we are confident that you will find [him/her] to be a knowledgeable and helpful resource.

Please join me in welcoming [Employee Name] to our team and we look forward to continuing to serve you with excellence.

Sincerely, [Your Name] [Your Title] [Company Name]

Part 8 Business Introduction Template

Introduce your business to potential clients, partners, or investors with this template.

Subject: Introducing [Your Company Name]

I would like to take this opportunity to introduce you to [Your Company Name], a [Description of Your Business] that specializes in [Product/Service Offering]. We have successfully served clients in [Industry] for [Number of Years/Timeframe].

Our key services/products include: – [Service/Product 1] – [Service/Product 2] – [Service/Product 3]

We understand the challenges faced by businesses like yours in the [Industry] sector and have a track record of delivering solutions tailored to your needs. Our expertise in [Specific Area] allows us to offer you the best possible service.

We would be thrilled to explore how our offerings can provide value to your organization. Please don’t hesitate to reach out if you have any questions or would like to schedule a meeting.

Best regards, [Your Name] [Your Title] [Your Company] [Your Email Address] [Your Phone Number]

Part 9 Tips for Writing a Perfect Letter of Introduction

When writing a letter of introduction, it is important to keep it brief. Clearly state the purpose and get straight to the point. Remember, your recipient may have a busy schedule, so limit your introduction to a few paragraphs. Being concise ensures that your message is understood and remains memorable.

Use a Professional Tone

Maintain a professional tone throughout your letter of introduction. Be confident, knowledgeable, and clear. Avoid using casual language or informal expressions. This demonstrates your respect for the recipient and reflects well on your professionalism.

Include Contact Information

Ensure that you include your contact information, such as email address and phone number, so the recipient can easily reach you. This can be placed at the beginning or end of the letter. Including your contact information allows the recipient to respond and take the desired action.

Before sending your letter of introduction, proofread it carefully for errors in grammar, spelling, and punctuation. A well-written, error-free letter shows attention to detail and care in your communication. Ask a colleague or friend to review your letter for additional insights and suggestions.

Frequently Asked Questions

How do you start a good introduction letter.

To start a good introduction letter, ensure you have a clear purpose for the letter. Begin by addressing the recipient by name if possible and introducing yourself. State the reason for writing the letter and try to engage the recipient’s interest with a hook, such as a shared connection or a relevant accomplishment. Example:

My name is [Your Name] and I am writing to introduce myself and express my interest in [reason for writing the letter]. I hope this letter finds you well.

I wanted to reach out to you because [hook – shared connection or relevant accomplishment]. As someone who is [briefly describe your background or experience], I believe that I would be a valuable asset to your [company/organization/project].

I am excited to learn more about your work and how I can contribute to it. Please feel free to reach out to me at [contact information] to discuss this further.

Thank you for your time and consideration. I look forward to hearing from you soon.

What distinguishes a letter of introduction from other types of letters?

A letter of introduction is specifically written to introduce yourself, your business, or an employee to another party. It aims to establish a relationship, provide information about your expertise or service offerings, and potentially open up opportunities for collaboration. Unlike cover letters, which focus on a specific job position, introduction letters highlight your skills or experiences more broadly and are often used for networking purposes.

What are the different types of introduction letters?

Introduction letters come in various forms, such as:

• Business to Business (B2B) – Introducing a company, product, or service.
• Employee to Customer – Introducing an employee to clients or customers.
• Self-introduction – Introducing oneself for networking, job applications, or collaboration opportunities.
• New Hire Introduction – Introducing a new employee to the team or organization.

What are some effective tips for writing a letter of introduction?

• Be concise and clear about your purpose.
• Use a professional tone and language.
• Personalize the letter by addressing the recipient by name.
• Emphasize your strengths, experiences, or areas of expertise.
• Include a call-to-action, such as requesting a meeting or asking the recipient to review your attached documents.
• Proofread and edit your letter for grammar, spelling, and punctuation errors.
• How to Ask for a Letter of Recommendation [Examples]
• How to Start a Letter (and Mistakes to Avoid)
• How to End an Email Professionally (Examples)
• Emotional Intelligence (EQ) in Leadership [Examples, Tips]
• A Perfect Letter of Recommendation [8 Templates]
• Effective Nonverbal Communication in the Workplace (Examples)

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How to Write a Letter of Introduction: Tips and Examples

Understanding the Letter of Introduction

Preparing to write your letter of introduction.

• Step-by-Step Guide
• Leveraging Templates and Examples

Letter of Introduction FAQs

If you want to put yourself on someone’s radar, a good way of doing this is to send them a letter of introduction. These types of letters are used when you want to make a connection, whether it’s to introduce yourself, your business, or even one colleague to another.

While it cannot replace writing a cover letter , a letter of introduction can potentially help you get a job. It’s one way to get your foot in the door before anyone else realizes that the door is even open!

Unsure how to write a letter of introduction that gets the reader’s attention? No worries—we’re here to guide you. Check out our tips on writing an effective letter of introduction that gets you your desired result!

A letter of introduction is easy to confuse with other types of business-adjacent letters, such as a letter of interest or a cover letter. However, this type of letter is its own thing, and it’s important that you know what you’re walking into before you start writing one.

What is a letter of introduction?

The concept of an introduction letter is exactly what it says on the tin: you’re reaching out to someone to make a connection. In this letter, you’ll include useful information about yourself or your business.

Each letter needs to be highly tailored—as should be cover letters, but for that, you can use a cover letter generator .

While a well-tailored resume and cover letter are used for a specific job that you’re applying for, a letter of introduction is an elaborate “hello.” It can be a way to help you get a job, but it’s also often used for networking purposes in various industries, including business-to-business communication.

You may also send these letters to introduce someone else to a person you already know, such as informing a business partner that you have a new project manager that they should now communicate with.

Long story short, you can send letters of introduction to alert a particular person or company of your (or someone else’s) existence, while a cover letter is something you add to a resume and apply to a job with.

The many faces of introduction letters

There’s no one-size-fits-all explanation for what a letter of introduction is, and that’s simply because it’s such a diverse tool.

Let’s go over the various use cases of introduction letters.

• Job-seeking. This is a good way to display that “proactive” attitude that many employers expect from applicants. In those cases, a letter of introduction can resemble a letter of interest; you can send it to a company to express your interest, no matter if it’s hiring or not.
• Networking. If you admire someone in your industry and want to make a connection, this is your way of saying who you are and why they should include you as part of their professional orbit.
• Educational and professional advancement. These letters have been known to open many doors, both in academic and professional settings. You can use them to introduce yourself to potential advisors, reach out for research opportunities, or contact industry leaders.
• B2B and team introductions. Whether you’ve got your own business and want to make connections with another company (that might later result in doing some business together!) or you want to introduce a new employee to a colleague, a letter of introduction is your friend.

Remember that there’s no hard rule as to when you can or cannot send a letter of introduction. As long as you word it properly, most people will appreciate it and see it as a sign of your interest!

The best thing about letters of introduction is that no one expects to receive them, so you get to cash in on that positive surprise and show that you’re not shy. However, that’s also the worst thing about them, as they can be treated as spam and therefore, completely disregarded.

This is why it’s super important to write an engaging letter of introduction that grips the reader from the get-go, and we’ll show you how down below.

Essential elements to include in every introduction letter

To write a compelling introduction letter, make sure that it contains all the crucial elements that lead to success. Your end goal is to have the person get back to you and respond positively, so it’s not just about following rules but also about standing out from the crowd and writing something attention-grabbing.

First, the greeting. In this type of letter, the greeting pretty much has to be personalized. You’re introducing yourself to a person, so do some digging and try to address them directly to capture their interest!

Follow up with a quick explainer on who you are and why you’re reaching out to them. It’s a good idea to explain the relevance if it’s not obvious, too, such as mentioning an industry connection or your pertinent expertise.

Next, dive into the purpose of the letter and talk more about your background if it’s applicable. It’s totally fine to spend a paragraph just talking about this and giving them some context.

Make sure to also include a call to action. For instance, if you’re hoping they’ll get back to you about a potential interview, mention that you’re looking forward to talking to them. Close the letter by providing your contact details.

Types of introduction letters and their unique features

Letters of introductions come in many different shapes and sizes, so let’s go over their different types and discuss their specific objectives in some more detail.

• Job applications: These are targeted and personalized letters that are meant to serve as a way of introducing yourself to a company you really want to work for. You should discuss your background and achievements to show that you’re the right candidate. You could even power up a resume builder and attach your resume!
• Networking: This one’s less about selling yourself and more about making connections. Introduce yourself and show that you’re familiar with the achievements of the person you’re writing to, but also, feel free to name-drop potential mutual contacts!
• B2B: If you want to introduce your company or services, make your letter all about what you can do for the other company. Spend a little time researching potential pain points so you can address them in your pitch.
• Teaching and educational roles: Here, zone in on your academic interests and credentials. Express the kind of research you’re interested in, your background, and what you hope to bring to a particular institution or placement.

Step-by-Step Guide to Writing an Effective Letter of Introduction

We’ve gone over the elements of a letter of introduction, but how do you weave them together into an effective pitch?

Here’s our secret recipe for writing an irresistible letter that gets you replies!

Starting strong: How to write an engaging greeting and opening line

Starting out on a good note is the key to success with a letter of introduction, no matter the purpose.

Just as you discard various emails if the opening line seems irrelevant, so does everyone else—but if you can get past that initial barrier, they’re much likelier to keep on reading!

The first thing is that the greeting needs to be personalized. Skip the generic “Dear Sir/Madam” or the “Dear [Company] Team.” If you’re introducing yourself, it’s only fair that you know who the recipient is.

The next sentence should focus on capturing the reader’s attention, and first impressions are key here. Personalize the greeting, quickly explaining who you are and why you’ve contacted them , of all people.

For example, you could say: “I’m reaching out because of our shared interest in semiconductor fabs, and as a fellow engineer, I have been impressed by your extensive contributions in that field.”

The body: Showcasing your qualifications, achievements, and intentions

The body of your letter is where you get into the nitty-gritty of who you are, what you’re looking for, and why you’re absolutely worth replying to.

There are different ways to approach this depending on your end goal—after all, networking and job applications are two different beasts—but the general rules stay the same.

Use a couple of paragraphs to elaborate on your work experience and background, and make sure to keep it relevant to your recipient. For instance, if you’re writing to an HR manager at a company you’re eager to be employed by, there’s no reason to go over your hobbies & interests . Instead, make it all about your achievements, qualifications, and job skills .

It’s also a good idea to showcase measurable impact and how your cooperation can have a positive impact on the person or the company.

Let’s say you’re introducing yourself to a renowned professor because you’re hoping to become their research assistant. In that case, try to dig into why your past work impacted the projects you worked on and highlight the value you can bring to the reader.

Lastly, underscore that connecting is of mutual benefit to both of you and not just a favor to you. Lean into mutual connections, knowledge and skills that you can contribute, or services you or your company can provide.

Concluding your letter with a clear call to action

Even if you write the best letter of introduction ever , you don’t want the person to finish reading with a shrug and a “They sound great, so what?”

To avoid that, craft a clear call to action and weave it into your letter so that it looks natural.

Be clear on what you want to happen next—do you want them to call you, meet up with you, or just get back to you? Maybe you just want to connect on LinkedIn so that you can follow their professional development more closely. Make it crystal clear and encourage them to reach out to you.

Make sure that your letter includes contact information and circle back to that in your signoff. Lastly, thank them for their time, and close the letter with a respectful: “Sincerely, [Your Name].”

Leveraging Templates and Examples for Success

Even with all the knowledge already in your arsenal, it can be hard to figure out how to structure your letter. Fortunately, a good template can always help, be it a resume outline or an example of a letter of introduction—so here they are!

Templates for crafting your letter of introduction

Letters of introduction have many uses. Below, we’ll go over the most common ones and give you handy templates to fill in with your own information.

Letter of Introduction for Job Seekers

Use this when you’re interested in a specific company but cannot apply to it directly. It doesn’t replace a cover letter, though. This is just a way to say, “Hey, I want to work here!” even if there are no openings that suit your qualifications.

Here’s an example of an outline you could use:

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number]

[Today’s Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, Zip]

Dear [Recipient’s Name],

I am writing to introduce myself as a professional in [your profession/field] with a keen interest in the [specific role or area of work] at [company name]. Having followed your company’s progress and achievements in [industry/field], I am impressed by your commitment to [mention any known company values, projects, or goals relevant to your expertise].

With a background in [mention your background, e.g., marketing, engineering, etc.], I bring [number of years] years of experience, specializing in [specific skills or areas of expertise]. My recent projects include [briefly describe a relevant project or achievement], which [explain how it added value, solved a problem, or achieved a goal], underscoring my capacity for [mention a key quality or ability, e.g., problem-solving, strategic planning, etc.].

I would be thrilled to explore how my background, skills, and interests align with the needs of your team. I am looking forward to the possibility of discussing this exciting opportunity with you. Please find my resume attached for more detailed information about my experiences and achievements.

Thank you for considering my introduction. I hope to hear from you soon to discuss how I can contribute to [company name]. Feel free to contact me at [your phone number] or via email at [your email address].

Warm regards,

[Your Name]

Business Letter of Introduction Template

This is the ideal way to introduce yourself, your services, or your business to potential clients, be they individuals or other companies. It’s not strictly a sales pitch, but it’s not far removed from it; your goal is to outline why your services or products could be useful to the recipient or their business.

Here’s an example of what that might look like:

[Your Name] [Your Job Title] [Your Company Name] [Company Address] [City, State, Zip] [Email Address] [Phone Number]

I hope this finds you well. My name is [your name] and I’m reaching out to introduce you to [company name]. We’re a [brief description of your business, including its greatest achievement] and I believe that our [services/products] align perfectly with the [mission/scope] of [recipient’s company]. The purpose of my emailing you is to explore the possibility of potential cooperation.

[Your company] has been around since [year], and during that time, we’ve established ourselves as market leaders in [industry]. We specialize in [briefly describe your core business activities and strengths]. Our work has been featured in/contributed to [insert proof of accomplishments, such as companies you worked with or a magazine that described your work]. [Your company]’s expertise in [an area that’s useful to the recipient] can help [recipient’s company] scale your business and achieve unprecedented growth.

I am convinced that a partnership between [your company] and [their company] could be mutually beneficial, enabling you to [mention a problem area/growth area that could be positively impacted for the recipient].

Would you be available for a brief call or meeting to discuss this further? I am flexible with my schedule and can adjust to a time that works best for you.

Thank you for considering working with [your company]. I am looking forward to the possibility of working together.

Best regards,

[Your Name] [Your Job Title] [Your Company] [Contact Information]

Networking Letter of Introduction Template

This one is a bit different than the two above. After all, you don’t reach out to someone for networking purposes in order to immediately get hired or sell your services to them. However, it can happen in the long run—and for now, you just want to be on their radar and mutually benefit from connecting.

Here’s an example of a letter of introduction template that can be used for more effective networking . Remember to modify it for LinkedIn messages, as things like your address will not be necessary there.

[Your Name] [Your Current Position/Role] [Your Company/Organization (if applicable)] [Your LinkedIn Profile/Website] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Recipient’s Address (if applicable)]

I have been thoroughly impressed by your achievements and/or contributions in the field of [industry], and as an avid follower of your work, I’m reaching out to introduce myself. My name is [your name], and I’m a [your work or academic title] at [company/school]. I wanted to express my admiration for your work as well as explore the possibility of connecting with you.

As I share your interest in [field], and also contribute to it on a regular basis with projects such as [project/paper, initiative, etc.], I believe that exchanging ideas could be mutually beneficial. I am keen to learn more about your approach to [specific project or subject], in particular, and would be eager to share my own experiences in [area].

I completely understand that an expert of your caliber would have a busy schedule. However, I would be grateful for the possibility of a chat, be it through a quick video call or a coffee in [city]. I am especially curious about your work on [project] and would love to learn your perspective on the matter.

Thank you for considering my connection request. I am looking forward to the possibility of joining your network and learning from your vast experiences. If you’re interested in a chat, please let me know a time and format that works best for you, and I will do my best to accommodate.

[Your Name] [Your Position/Role] [Your Contact Information] [Optional: Attach your business card or link to your professional portfolio]

Educational and Teaching Job Letter of Interest Template

Educational letters of interest can be twofold. You might want to send one due to being interested in a particular internship or research opportunity, or even just a straight-up job. However, they’re also often sent out for networking purposes.

Below, we’ll show you what to say if you’re subtly applying for an educational opportunity. For networking purposes, our earlier template above will work great!

[Your Name] [Your Current Position/Role, if applicable] [Your Address] [City, State, Zip] [Email Address] [Phone Number]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Institution] [Recipient’s Address] [City, State, Zip]

My name is [your name] and I am currently a [your current role] at [institution or organization, such as a high school or a college]. I have been following the academic success of [institution] for many years, and as it has been a source of great inspiration in my own educational journey, I’m reaching out to express my strong interest in the [position].

In my current role at [Your Current Institution or School], I have successfully [mention a significant achievement or project related to education]. My particular academic interests lie in [mention research area or field, or teaching methodology], and to that end, I have completed [mention degree or coursework]. I am on a never-ending journey for knowledge and believe that my drive and skills would be an asset to [institution].

I would be thrilled to bring my expertise in [mention any relevant skills or areas] to your esteemed institution. I am looking forward to the possibility of discussing this exciting opportunity with you in more detail.

Thank you for considering my application. I am looking forward to the opportunity to contribute to [institution].

Real-world examples of effective letters of introduction

Having a useful template is one thing, but seeing a real-world example of a letter of introduction that actually did the trick can be even better, so that’s what we’ll show you below.

(Hint: Remember, if you’re attaching a resume, don’t forget to run it through a resume checker !)

Job Application Letter of Introduction

Martina Joseph 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

April 7, 2024

Ms. Keira Basinger Hiring Manager Intel Corporation 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Basinger,

I hope this finds you well. My name is Martina Joseph, and I have been inspired by Intel’s groundbreaking developments in the field of CPUs and NPUs for years—in fact, Intel is what inspired me to become a software engineer. Now, with over 5 years of experience as a Java developer, I am reaching out to express my immense interest in working with Intel.

I spent most of my career researching and developing applications optimized for performance and scalability. In my current role with AMD, I led a project that resulted in a 58% reduction in processing time for our core product by integrating innovative machine learning algorithms similar to the techniques employed in Intel’s latest NPU architectures.

My lifelong interest in computer science and in-depth understanding of machine learning and artificial intelligence position me to be an asset at Intel.

I would appreciate the opportunity to discuss this more in a call or meeting at your earliest convenience. Please feel free to reach out with any questions, and I thank you for your consideration.

Martina Joseph

Business-to-Business Letter of Introduction

Jonas Stefansson CEO Forever Fit Tech 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

December 1, 2024

Ms. Karen Rodriguez CEO Peloton 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Rodriguez,

I hope this message finds you well. My name is Jonas Stefansson, and I am the CEO of Forever Fit Tech, a company that specializes in advanced health-tracking software. Our tech solutions helped thousands of people improve their lives, and I am reaching out to discuss a potential collaboration with Peloton so that we can expand the reach of both of our companies even further.

At Forever Fit Tech, we’ve developed comprehensive wellness solutions that integrate seamlessly with fitness equipment to enhance user experience and engagement. We work with a team of industry-leading experts who specialize in designing apps that offer health-tracking solutions, challenges, and community-driven engagement. We have worked with several fitness influencers of international fame, such as Liam Land, to spread our message and diversify our product lines.

We respect Peloton’s commitment to transforming the fitness industry through innovative solutions, and we are excited about the prospect of collaborating with your team. We believe that by integrating our health-tracking software with Peloton’s cutting-edge equipment, we can create a more comprehensive fitness experience for users worldwide.

Thank you for considering my offer. I would love to discuss this with you over a call. Please let me know a suitable time for you and my team and I will prepare a comprehensive offer for you to consider.

Jonas Stefansson CEO Forever Fit Tech 123-456-7890

Networking or Team Letter of Introduction

Priva Shah Junior Data Scientist Insight Analytics and Science https://priyashah.com [email protected] 123-456-7890

January 23, 2024

Zachary Steinbrenner Head of Data Analytics Google 123 Pretend Rd. Anycity, NY 54321

Dear Mr. Steinbrenner,

My name is Priya Shah, and I have long been following your contributions in the fields of data science and analytics. As a fellow data scientist, I would love to connect and explore possibilities for collaboration and networking.

I started my journey with data science by completing a master’s degree in Data Science and Analytics from the University of Michigan, where I specialized in predictive modeling. This provided me with a solid foundation in computational techniques which now help me excel in my role at Insight Analytics and Science.

Your recent work on developing the advanced predictive modeling system for urban planning has been particularly inspiring to me, and the impact of it, as well as that of your team, is clearly felt through the reduction of traffic congestion in the area. This project mirrors my own interest in the clever use of data as a tool to solve real-world problems, particularly in the realm of urban sustainability.

Connecting with you would be a fantastic opportunity that would allow me to learn from an industry expert I admire. In return, I should be happy to contribute to any open-source projects your team might be working on as a way to develop my skills and lend my time to a cause I believe in.

Thank you for your consideration. I would be delighted to arrange a meeting or a call to discuss this at your convenience.

Priya Shah 123-456-7890

Letter of Introduction for Teaching Positions

Nikos Mitrakas [email protected] 123 Pretend Rd. Anycity, NY 54321 123-456-7890

September 19, 2024

Dr. Mila Rosenberg Principal Lincoln High School 123 Pretend Rd. Anycity, NY 54321

Dear Dr. Rosenberg,

I trust that this message finds you well. My name is Nikos Mitrakas, and I used to be a student at Lincoln High nearly 10 years ago. Now, with my own academic journey nearing completion, I am reaching out to express an immense interest in returning to the institution that shaped my educational path, this time in the role of a chemistry teacher.

Lincoln High and the excellent guidance of Mr. Janecki, spurred in me an insatiable thirst for knowledge and a love for biochemistry that inspired me to pursue a master’s in Chemistry from Boston University. Having also completed a second degree in Education, I feel ready to help shape young minds at the very school that ignited my passion.

In my previous role at Brighton Secondary School, I focused on helping my students learn the complexities of chemistry. As a result, they achieved a consistent 20% increase in their standardized test scores in the subject. I also led a team of students to win a national competition in 2023, which is now one of my proudest achievements.

I would love to discuss the opportunity to discuss how my skills in curriculum development and engaging teaching could contribute to Lincoln High. Please let me know a time and date when it might be possible for us to meet.

Thank you for your consideration, and I look forward to hearing from you.

Nikos Mitrakas

Maximizing the Impact of Your Letter of Introduction

You only get one shot at making a fantastic first impression, so before you hit that enticing “Send” button, here’s how to make sure that your letter of introduction is really the best it can be.

Pro tips for an impressive letter of introduction

Here’s a bite-sized guide to writing a letter of introduction that the recipient will be floored by:

• Tailor it to the recipient. No one likes receiving spam mail out of nowhere, and if your letter is generic, that’s what it’s going to be taken as. Address the recipient by name and express interest in them and their work in the very first paragraph.
• Keep it professional but not boring. Talking as if you swallowed a thesaurus is unwelcome, even if you’re writing to a person who holds a doctorate in English Literature. Keep your tone professional but engaging.
• Be concise. Keep your letter direct and to the point. We recommend sticking to 3 to 4 paragraphs for the best effect.
• Proofread. Proofread once, and then do it some more. An ill-timed typo can ruin all your efforts.

The Path Forward: Using Your Letter of Introduction to Open Doors

Now that your letter of introduction is as perfect as it can be, it’s time to fight a different sort of demon—your own confidence.

Look, we know it’s hard to put yourself out there—we’ve all been there. But, if you’ve read through your letter time and time again and perhaps slept on it for a night to be extra sure, there’s nothing more to be done than to just send it .

March in there with confidence and introduce yourself. It might get you a cool new job, a business collaboration that helps you scale your company to new heights, or help you connect with that pro expert you only know from LinkedIn posts.

In any case, if you don’t try, you’ll never know—so go ahead and send your letter!

The general idea of an introduction letter is that it’s meant to introduce someone or something to a person or an organization. Unlike other types of correspondence, such as cover letters or letters of interest , letters of introduction serve as the “Hello” that opens the door to something more.

For a successful cover letter or letter of introduction, personalize the first paragraph to the maximum. Include a mention of what interests you in that particular company or person, and then, tie that into how it perfectly aligns with your own experience.

No, it’s not the same, but it can be similar. Letters of introduction can sometimes be sent out as a way to apply for a job that hasn’t been officially listed. In such cases, they’re similar, but in others, they can be vastly different. Cover letters are always targeted at a particular job that you’re applying to.

You absolutely can. While it’s common for another person to introduce you to a new contact, you can also introduce yourself. If you have a mutual contact, it’s not a bad idea to refer to them in your letter, as that will build the reader’s confidence in connecting with you.

If you’re serving as the person who introduces someone to a person you already know, make the new contact the focus of the letter. You already know your colleague or business partner, so it’s okay to keep it less formal.

Drive a connection to something you share with your contact, then go on to introduce the person you’re writing about. Discuss their job title and responsibilities, and make sure to finish with a clear call to action that tells your colleague what you’d like them to do once they’ve been introduced.

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How To Write A Letter Of Introduction For Job Seekers (Samples Included)

Jeff Gillis 0 Comments

By Jeff Gillis

Updated 6/14/2022.

For many job seekers, nothing’s more frustrating than the words, “It’s not what you know, it’s who you know.”

What if you don’t know anyone? Perhaps you’ve moved to a new city, switched industries, or simply didn’t recognize the importance of networking until recently. How can talented individuals in this situation play catch-up and get their careers started?

It isn’t impossible, and you don’t have to be obnoxious to get in front of the right people. In fact, there’s an entire method for introducing yourself to people you’ve never met but would like to know. It’s called sending a Letter of Introduction.

What Exactly Is a Letter of Introduction?

So, what is a letter of introduction? A letter of introduction is, according to Military One Source , correspondence that “notifies an employer of your qualifications and interest to be considered for potential future positions.”

However, it can also be more. For example, you could send a letter of introduction to a potential new network contact, allowing you to expand your circle.

Essentially, the letter of introduction is a way to reach out to someone asking to make their acquaintance and, if they’re willing, find out about job opportunities or forge new connections in your desired industry. It’s a polite way to get your name in front of important people without infringing on their time or accosting them in a coffee shop.

It’s also important to understand what an introduction letter is not. It isn’t your resume , it’s not a cover letter , and it’s not a short story detailing your early life, dreams, and ambitions. You don’t send one in response to a current job posting.

Instead, it’s a brief, clear, and concise explanation of who you are as a professional and why you are writing. This reason could be that you’re looking for a job, or you’re hoping to chat with them to gain some insight into the industry you wish to enter.

Types of Introduction Letters

An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

How to Write the Different Kinds of Letters of Introduction

Writing an informal introduction letter to introduce someone to a third party is rather simple. Since you know the person you’re introducing them to, you can rely on your own judgment when choosing your wording. For this article, we’ll focus on a relatively formal letter, even if it’s to a colleague. Such a letter should include the following features:

• An explanation of why you’re writing
• A brief description of who you’re introducing them to, relevant details like their job, and how you personally know them
• A few lines on what that person needs (i.e., advice on entering the tech world with a finance background) and why you thought your colleague would be a useful resource
• The job seeker’s contact information, ideally both their telephone number and email address

Today, most people send letters of introduction via email. Be mindful of how you send that email. For instance, there’s a difference between sending a letter of introduction and a referral letter.

Let’s say your friend needs a freelance copywriter. You worked with a great copywriter previously, and you tell your friend you’ll send their details.

In this case, you’re mainly sending a referral, as you’re connecting a professional connection to a friend with a specific need. While this is an amazing thing to do – as 72 percent of interviews are referrals – it isn’t the same as a letter of introduction.

Now, let’s change the circumstances a bit. In this scenario, let’s pretend your friend owns a copywriting agency.

Your professional connection is looking for a full-time gig and asks you to introduce them to someone who works in an agency. When you send the message out, you aren’t referring your professional contact for a specific opening. Instead, you’re letting your friend know a bit about who they are and providing contact details that allow your friend to reach out to your professional connection if they so choose. That’s an introduction letter.

When writing a letter of introduction for yourself, the steps are almost identical with a few subtle differences:

• Dive right into who you are and what you do
• Include a few lines about why you’re writing to them and specific details about what you’d like from them, like industry insights or information on job opportunities.
• Provide information on how they can reach you, how you look forward to speaking with them, and a thank you for their time
• End with a respectful sign-off

Letter of Introduction Samples

In some cases, it’s far easier to see how to approach a situation by checking out a few examples. Here is a sample letter of introduction for when you’re writing on behalf of someone else and another for when you’re writing on behalf of yourself:

Introductory Letter on Behalf of Someone Else

Hi Jane Doe, It was a pleasure catching up with you at the networking event last week! I’d like to take a moment to introduce you to John Smith, a project manager with nearly a decade of experience, specifically in the technology niche. I’ve personally worked with him several times during his time with ABC Corp, and I’ve grown to trust his expertise over the years. Currently, John is exploring new opportunities and was hoping to connect with you about potential future openings at your company. I’ve attached his resume for you to review, and you can also find him on LinkedIn using the link in that document. If you’d like to touch base by phone, you can contact him at 555-555-5555. While I’m not aware of any current hiring needs on your end, I do believe John would be an asset. Sincerely, James

Introductory Letter on Behalf of Yourself

Dear John Doe, My name is Jane Smith, and I’m a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I’ve long been a fan of your company – XYZ Inc. – particularly its recent campaign for leading snack food manufacturer ABC Co. If you have the time, I would love to talk to you about opportunities with your company, as well as gain career insights from a leader in the field, such as yourself. If you’re available, I can be reached at 555-555-5555. You can also reply to this email and view my portfolio using the link in my signature. Thanks for your time, and I look forward to hearing from you. Best, Jane Smith

These are rather formal examples of an introductory letter, focusing on professionals in the project management niche. Additionally, they’re relatively simple, showing you the general structure to follow.

In some cases, you could expand on various points based on the nuances of the company and what the job seeker has to offer. However, it’s crucial to keep things concise. Now isn’t the time to tell someone’s life story. Instead, the goal is to make an initial connection that can be built upon later.

It’s also true that less formal letters sometimes work. However, you don’t want to run the risk of alienating someone you don’t know with what feels like a gimmick or a sales letter. That’s why formal is often the way to go, regardless of whether you’re introducing yourself or someone else.

Use these examples as a letter of introduction template, giving you a solid starting point. Then, adjust the details as needed to ensure it makes the best possible impression.

Putting It All Together

A letter of introduction allows you to even the playing field when it comes to the game of “who knows who.” If you can dedicate time to send a letter (or email) of introduction each week to people you’d like to meet, a certain percentage will likely reply back – so long as you don’t simply cut and paste the same letter for everyone.

Whether it’s to land a new job or break into a new industry, take advantage of the power of introductory letters.

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more.

Learn more about The Interview Guys on our About Us page .

About The Author

Jeff gillis.

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more. Learn more about The Interview Guys on our About Us page .

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Letter of Introduction Examples and Writing Tips

Types of Introduction Letters

Tips for writing a letter of introduction, letter of introduction examples, letter introducing two people, letter introducing yourself, more introduction letter examples, related types of letters.

Sam Edwards / Getty Images

Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. Learn why and how to send a letter, email, or LinkedIn message introducing yourself, so that you can make the best possible impression on the reader.

Surveys report that 70% to 80% (some even as high as 85%) of job seekers say that networking has helped them find a new job. However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a new connection.

There are two types of letters of introduction.

• In the first type, you introduce a connection to someone else you know . That someone might be a potential candidate for employment, or someone looking for career assistance.
• In the other type of letter of introduction, you write to someone you haven’t met . You introduce yourself to ask them for a  job referral  or  request assistance with a job search .

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

Use a Professional Tone

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.

Mention Who You're Introducing

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing.

Explain Why You're Writing

Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an  informational interview  for yourself? Be as clear as possible.

Share Your Contact Information

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

Proofread and Edit

Whether or not you are already acquainted, be sure to thoroughly edit and proofread your letter before sending it.

In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.

This is a letter of introduction example for introducing two people. Download the letter of introduction template (compatible with Google Docs and Word) or see below for more examples.

The Balance

This letter is written as an introduction to connect two people, and is typically sent to someone you know well.

Letter of Introduction Example: Introducing Two People

Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 barbara.nygaard@email.com

April 11, 2022

Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd. Business City, NY 54321

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review, and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Signature (hard copy letter)

Barbara Nygaard

This letter is an example of a letter written to introduce yourself.

Letter of Introduction Example Introducing Yourself

Subject: Introduction From Katherine Sussman

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Katherine Sussman

Here's more information on introducing yourself, including how to introduce yourself in an email, and tips for saying thank you for an introduction.

• How to Introduce Yourself in an Email
• Sample Thank-You Letter for an Introduction
• Tips for Writing a Letter Requesting Career Advice

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request—perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head, or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

Key Takeaways

• A letter of introduction can forge a new connection. Use these letters to introduce yourself to a potential new client or employer, or to do the same for one of your contacts.
• Keep your letter concise and to the point. The reader is a busy professional. State your purpose early on.
• Consider sending your introduction via email. If time is of the essence, emailing your note can help make an introduction quickly.
• Edit and proofread before sending. Even if you know the recipient well, make sure your letter is perfect before you mail or send it.

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Letter Of Introduction: Examples And Tips

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
• To Whom It May Concern
• Letter Of Interest
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There may come a time when you have to introduce yourself to someone you’ve never met. Writing a letter of introduction is a great way to do this.

Whether you’re introducing yourself or someone else, we’ll go over how to write a letter introducing yourself, provide a sample letter introducing yourself, as well as some tips to keep in mind when writing a letter of introduction.

Key Takeaways

Your letter of introduction should be professional but still personable.

You can write a letter of introduction to introduce yourself to a stranger or to introduce one acquaintance to another.

A letter of introduction is not the same as a cover letter , a letter of recommendation, or a referral letter.

Types of introduction letters

How to write a letter of introduction, letter of introduction examples, letter of introduction templates, tips for writing a letter of introduction, what an introduction letter isn’t, letter of introduction faq.

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The two main types of introduction letters are when you write to someone you haven’t met or to introduce a connection to someone you know. Here is more detail on the two types of introduction letters:

A letter of introduction for yourself. If you’re writing to introduce yourself, it’s usually to share what you do and ask about any job opportunities they know of or advice they may have for where to apply. Maybe you’ve moved to a new city and need some guidance for your job search , or perhaps you found a company that you’d absolutely love to work for, but there aren’t any job openings that fit your skill set.

A letter of introduction for someone else to a person you already know. If you’re writing to introduce someone else, it’s often for the same reasons as you would write to introduce yourself , but there are some additional situations where this may be necessary:

You may need to introduce a new team member to the rest of your colleagues.

You may need to introduce a client to their new account representative .

You may need to introduce a contractor or freelancer to a coworker for a special project.

To write a letter of introduction, start with a professional salutation and then state your reason for writing. Here is a more detailed list of how to write a letter of introduction:

Begin your letter with a professional salutation followed by a brief sentence or two about who you’re introducing, whether it’s yourself or another person. Be sure to include any qualifications or connections that make the person relevant to the recipient.

Some examples of professional salutations include:

Dear Mr./Mrs. [Last name]

State your reason for writing. The next paragraph or two should be about why you’re introducing them and what you’re asking of the recipient. This will vary depending on the situation, but make the purpose of the letter clear.

Explain why the subject is relevant to the recipient. Regardless of whether you’re introducing yourself or someone else, explain why this person is of interest to the recipient. The goal is to create a connection out of basically nothing, and you need to be compelling to achieve that.

Suggest how the two parties may benefit from further discussion. Next, mention how both individuals would benefit from meeting and indicate why you believe that.

End with a call to action. The final paragraph explains any next steps that need to be taken and should include the contact information of the person you’re introducing. If there needs to be a follow-up meeting or if the person you’re introducing is going to be reaching out, be sure to include that information as well. This is also a good place to mention any additional documents such as a resume or portfolio you’ve attached.

Thank the recipient for their time , sign your name, and add your contact information if you haven’t already included it.

Here are some example letters of introduction for introducing yourself to someone new or introducing a connection to someone else:

Introducing yourself example introduction letter. Here is an example of a letter of introduction written to introduce yourself. This one is formatted as a formal, physical letter, but you can put the same message in an email format.

Dear Mr. Marshall, My name is Mika Stevens, and I’ve been a sales associate at Worker Enterprises in Albany, New York , for the past four years. While I’ve enjoyed my time at Worker Enterprises, I’m going to be moving to Charleston in the next few months and am looking for new professional opportunities there. I’ve heard positive things about your company over the years, and I would appreciate any recommendations you could offer for beginning a job search as a sales representative in Charleston. I have included my resume for your review, and if you have time, I’d love to talk with you for a few minutes about any suggestions you may have for me. Please let me know when would be best for you. My email address is [email protected] and my phone number is 432-543-6543. Thank you so much for your time, and I look forward to hearing from you. Sincerely, Mika Stevens (handwritten signature) Mika Stevens

Introducing someone else example letter of introduction. Here’s another example of an introduction letter, this time for when you’re introducing someone else to a colleague you know well. This one is formatted as an email instead of a formal letter.

Subject: Introduction From Allison Parker Hi Jim, I hope your week is going well! I’m writing to introduce you to a past intern of ours, Bryce Howard. Bryce is a recent college graduate who has a degree in information technology, and he is interested in learning more about Ytech and the work you do there. Since you started in IT just a few years ago, I thought you might be able to give him some good insight into what it’s like to work in the field and at your company. I’ve copied him on this email, but in case you need it, his phone number is 222-333-4444. Feel free to reach out with either method and please let me know if you need any additional information. Thank you for your help! I hope you have a great rest of your day. Thanks again, Allison

Here are some letter of introduction templates to help you get started on yours:

Letter of introduction template for yourself

Dear [Recipient’s title + last name] , My name is [Your Name] , and I’ve been a [job title] at [company name] for the past [# of years working for the company] . [Reason you’re writing — job opportunity, interest in the industry, details of local opportunities in your field, etc.] I’ve heard nothing but good things about [recipient’s company name] , and I would appreciate any help you could give me regarding [subjects you’re interested in discussing] . I have included [any supporting documents you’re attaching] for you to look over at your convenience. If you have time, I’d greatly appreciate the chance to talk more and hear your suggestions about [what you’re interested in] . You can reach me at [your email address] or call at [your phone number] — whichever works best for you. Thank you so much for your time, and I look forward to hearing from you. Sincerely, [Your name]

Letter of introduction template for someone else

Dear [Recipient’s first name] , I hope everything’s going well with you. I’m writing to introduce [person’s full name] , [how you know the person] . [Person’s first name] is [description of the person — job title, area of interest, etc.] Because of your background in [relevant subject] , I thought you might be the perfect person to talk to [person’s first name] . I’ve cc’d [him/her/them] on this email, but you can also contact [person’s first name] at [alternate email] or [phone number] . Thanks for taking the time to look this over and I know [person’s first name] looks forward to hearing from you. Thanks again, [Your name]

Be sure that you address a specific person in your letter and be brief and to the point in your letter. Here are some more tips to keep in mind when writing your letter of introduction:

Address a specific person. When you write a letter of introduction, you need to know exactly who you’re addressing; opening with “ To Whom It May Concern ,” “Dear Sir or Madam,” or “ Dear Hiring Manager ” won’t cut it.

It’s relatively easy to find someone at the company you can write to, and the recipient will be much more receptive to a personalized letter than they would be to a cookie-cutter message.

Even if you aren’t entirely sure that the person is the best one to send your letter to, you can add a caveat and say, “If there is someone else at your company who you feel could better answer my questions, please feel free to forward my message.”

Get to the point. No one wants to read a rambling message about how you met this person at that one amazing conference in New York City where the food was great, but the coffee was only okay, and how you bonded over trying to find a good coffee shop.

Match your tone to your relationship. If you know the person you’re writing to and are introducing someone else to them, you can be a bit more casual in your letter.

Research the recipient. Whether you’re writing to a prospective employer, client, or partner , knowing their background will help simplify your writing process. You’ll know what tone to take and what qualities they’ll value most (and should therefore highlight).

Proofread it multiple times. No matter how well you know the person you’re writing to, always check your letter several times for grammatical, spelling, and formatting errors. This will ensure that your letter maintains its professionalism and reflects well on you.

Say thank you. And no, using “thank you” as your signoff isn’t enough. Whether you get a response to your letter or not, you need to thank the recipient for their time and consideration.

Follow up. This is an optional step but following up can help answer any questions or provide any additional introduction details.

It’s crucial that you also know the difference between an introduction letter and some other, similar professional letters. Introduction letters aren’t cover letters or letters of recommendations.

These letters may share some of the aspects of an introduction letter, but they aren’t interchangeable. Here is a more detailed list of what an introduction letter isn’t:

A cover letter. While you are technically introducing yourself in a cover letter , it serves a different purpose than a letter of introduction.

A letter of recommendation. A letter of recommendation or reference letter is written on your behalf by someone familiar with you and your skills but isn’t necessarily familiar with the person they’re writing to.

A referral letter. This type of letter is commonly confused with both a recommendation letter and an introduction letter because it’s a combination of both.

You write a referral letter to introduce yourself to someone you don’t know, just like you do in a letter of introduction, but in this case, you’re doing so because a mutual acquaintance told you to.

What is a letter of introduction for a job?

A letter of introduction for a job is a letter you write to tell an employer that you’re interested in a job and what your qualifications are.

Usually, you write a letter of introduction if you want to work for a company but don’t see any jobs posted that you qualify for. (You don’t generally send a letter of introduction along with a job application.)

How long is a letter of introduction?

A letter of introduction is less than one page long. Your letter of introduction should not be as long as a cover letter, so while a cover letter fills a whole page , just a few paragraphs will suffice for a letter of introduction.

Can I write my own letter of introduction?

Yes, you can write your own letter of introduction. When you do this, state your reason for writing, give a basic overview of your credentials, and include a call to action such as requesting to talk further. Always close by thanking the recipient for their time as well.

What tone should I use when writing a letter of introduction?

You should use a professional tone that matches the relationship you have with the recipient when writing a letter of introduction. While the letter should remain professional, it should also match the relationship with the recipient. For example, if you have a more casual or relaxed relationship, you don’t have to use as many professional terms and you can be more casual in your writing.

Rocklin Alternative Education Center – Letter of Introduction Template

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Abby is a writer who is passionate about the power of story. Whether it’s communicating complicated topics in a clear way or helping readers connect with another person or place from the comfort of their couch. Abby attended Oral Roberts University in Tulsa, Oklahoma, where she earned a degree in writing with concentrations in journalism and business.

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Introduction Letter: Letter Writing Tips and Samples

An introduction letter is a formal correspondence written to introduce oneself or a business to a recipient. This letter could be sent to a new client, colleague, or even a potential employer. The importance of an introduction letter cannot be overemphasized. It forms the basis of building new relationships and can be an effective tool in building rapport.

Definition of Introduction Letter

An introduction letter is a type of correspondence that is sent to someone to introduce a person, organization, or business. It could be in response to an inquiry, job posting, or simply to introduce oneself. The letter is usually sent as a way of saying hello and providing the recipient with a brief on who the sender is and what they do.

Importance of Writing an Introduction Letter

An introduction letter can be an effective tool for building new relationships or strengthening existing ones. It sets the tone for future communication and encourages open dialogue. This type of letter can be sent in different circumstances, but it’s especially important when reaching out to new clients, customers, or employers. It can also provide the recipient with a lasting impression of professionalism and attention to detail.

Purpose of an Introduction Letter

The main purpose of an introduction letter is to introduce oneself, organization, or business. It can also be used to seek new opportunities, employment, or funding. The letter is written to facilitate future communication and possibly form a lasting relationship. It is therefore vital to ensure that an introduction letter is well-written, organized, and effective.

Types of Introduction Letters

There are different types of introduction letters, including business introduction letters, personal introduction letters, job application letters, and referral letters. Business introduction letters are sent to customers and clients, while personal introduction letters are sent to friends and acquaintances. A job application letter is used to apply for a job opening, while referral letters are written to introduce someone to a business or organization.

An introduction letter is an effective tool for building relationships and can be used in different situations. When writing an introduction letter, it’s vital to ensure that it’s well-written, organized, and effective. With this comprehensive guide, you now have the necessary knowledge of what an introduction letter is, its importance, purpose, and types.

Preparing to Write an Introduction Letter

Before writing an introduction letter, it’s important to prepare yourself by researching your target audience, identifying the purpose of your letter, and structuring your letter effectively.

Researching Your Target Audience

Understanding your target audience is crucial to developing a letter that will resonate with them. To research your audience, consider the following:

• Who is the letter addressed to? Is it an individual, a group, or a company?
• What is their background and level of expertise in the topic you are writing about?
• What challenges or problems are they facing that your letter can help solve?
• What are their interests and values, and how can you align your message with those interests and values?

Answering these questions will help you tailor your introduction letter to your specific audience, making it more engaging and effective.

Identifying the Purpose of Your Letter

The purpose of your introduction letter should be clear from the outset. Are you trying to sell a product, establish a business relationship, or simply introduce yourself and your company? Whatever the purpose, be sure to clearly state it in the opening paragraph of your letter.

Knowing the purpose of your letter can also help you determine what tone and language to use. For example, if you are writing to establish a professional relationship, you may want to use formal language and greetings. If you are introducing a new product, you may want to use more persuasive language and provide compelling reasons why your product is unique and valuable.

Structuring Your Letter

Finally, it’s important to structure your letter in a way that is easy to read and understand. Here are some tips for structuring your letter:

• Use a clear and concise subject line that summarizes the purpose of your letter
• Start with a catchy opening sentence that grabs the reader’s attention
• Clearly and succinctly state the purpose of your letter in the opening paragraph
• Use short paragraphs and bullet points to break up long blocks of text
• Provide specific examples or anecdotes to illustrate your points
• Close with a clear call to action, such as scheduling a meeting or following up with a phone call

By following these tips and structuring your introduction letter effectively, you can increase the chances of a positive response from your target audience.

Elements of an Introduction Letter

When crafting an introduction letter, it is important to include several key elements to ensure that your message is clear, concise, and effective. Here are some essential elements to include in your letter:

Greeting and Opening Sentences

Begin your letter with a courteous greeting, addressing the person or company by name if possible. Use an opening sentence that will grab their attention and set the tone for the rest of your letter.

State Your Purpose with Clarity

Clearly state the purpose of your letter. What do you want to achieve? Are you trying to introduce yourself or your company, promote a new product or service, or request a meeting? Make sure your purpose is clear from the start.

Introduce Yourself or the Company

If you are introducing yourself, briefly explain who you are, your background and qualifications, and what you can offer to the recipient. If you are introducing your company, provide a brief overview of what your company does, its mission and values, and what sets it apart from others in the industry.

Highlight the Benefits

Clearly articulate the benefits of your product, service, or proposition. What makes it unique, valuable, or desirable? Use examples, statistics, or testimonials to support your claims.

Provide Contact Information

Include your contact information, such as your email address, phone number, website, or social media handles. Encourage the recipient to reach out to you with any questions or feedback.

Closing and Call to Action

End your letter with a courteous closing, such as “Sincerely” or “Best regards,” followed by your name and title. Include a call to action that invites the recipient to take action, such as scheduling a meeting, visiting your website, or placing an order.

By including these key elements in your introduction letter, you can effectively introduce yourself or your company, promote your products or services, and build long-lasting relationships with potential clients or partners.

When it comes to writing an introduction letter, there are several types that you can consider. Each type of introduction letter serves a different purpose and is aimed towards a specific audience. Here are some of the most common types of introduction letters.

Introduction Letter to a Business

An introduction letter to a business is typically written by one business to another. The purpose of this letter is to establish a relationship with the other company, whether it be for partnership opportunities, networking, or a potential business deal. This letter should include an overview of your company and its offerings, as well as an introduction to your point of contact within the business.

Introduction Letter to a New Client

An introduction letter to a new client is an excellent way to make a great first impression. This letter should serve as a warm welcome to your business, outline your services, and demonstrate your commitment to solving their problems. You can also include some relevant industry experience or success stories to guide their expectations.

Introduction Letter to Potential Customers

An introduction letter to potential customers is aimed at attracting new clients. This letter should be persuasive and highlight the benefits of choosing your company over the competition. Additionally, it should provide an overview of your company’s services, mission statement, and unique selling proposition.

Introduction Letter to Potential Employers

An introduction letter to potential employers is an opportunity to showcase your skills and experience to a potential employer. Essentially, it’s a personalized cover letter that should outline your qualifications for a position you’re interested in. This letter should demonstrate your strengths, highlight relevant achievements, and include information about your education and work experience.

Introduction Letter to Potential Partners

An introduction letter to potential partners is ideal for businesses seeking to collaborate with other companies. This letter should provide an overview of your company, including its mission, values, and goals. Additionally, it should outline the benefits of a partnership and how it can benefit both parties.

Introduction Letter to Potential Investors

An introduction letter to potential investors typically accompanies a business proposal, and it’s a way to introduce your business to potential investors. The purpose of this letter is to convince investors that your company is worth investing in, highlighting your business goals and why they should invest in your company. You should also include financial projections and explain the potential return on investment.

Introduction letters are an essential business tool that allows you to establish relationships with other businesses or clients. By following these tips and guidelines, you can create a persuasive and professional introduction letter that effectively communicates your message and objectives.

Tips for Writing a Great Introduction Letter

When it comes to crafting an effective introduction letter, there are several key tips to keep in mind. Here are some of the most important:

Keep it Brief and Concise

One of the biggest mistakes people make when writing an introduction letter is trying to pack too much information into it. Remember, this is just an introduction – you don’t need to cover every detail about yourself or your business. Instead, focus on the key points that will pique your reader’s interest and encourage them to read on. Aim to keep your letter to one page or less.

Focus on Your Target Audience

Another important consideration when writing an introduction letter is who you are writing to. Are you reaching out to potential clients or customers? Partners in the industry? Investors? Different audiences will have different needs and interests, so make sure your letter is tailored accordingly. Consider what’s important to your target audience and how you can speak directly to those concerns.

Use a Professional Tone and Language

Your introduction letter is a representation of you or your business, so it’s important to convey a professional tone. Avoid overly casual language or fluff that detracts from your message. At the same time, don’t be too formal or stuffy. Strive for a tone that is friendly, approachable, and knowledgeable.

Write a Persuasive Letter

The ultimate goal of an introduction letter is to convince your reader to take some sort of action, whether that’s setting up a meeting, trying out your product, or investing in your business. To accomplish this, you’ll need to be persuasive. Make a clear case for why your reader should be interested in what you have to offer, and highlight the key benefits of your product, service, or company.

Use Proper Formatting and Grammar

Finally, be sure to pay attention to the formatting and grammar of your introduction letter. This may seem like a small detail, but it can have a big impact on your reader’s perception of you. Use a clean, easy-to-read font and format your letter for maximum readability. Avoid typos and grammatical errors, as these can make you appear unprofessional.

By following these tips, you’ll be well on your way to writing a great introduction letter that gets results. Remember to keep your letter brief and focused, tailor it to your target audience, use a professional tone and language, be persuasive, and use proper formatting and grammar.

Mistakes to Avoid While Writing an Introduction Letter

When it comes to writing an introduction letter, there are several pitfalls you should avoid if you want your message to be effective. Below are some common mistakes that should be avoided at all costs:

Avoid Grammatical and Spelling Errors  Grammar and spelling errors can make your letter look unprofessional and careless. Before sending your introduction letter, make sure you proofread it carefully or even have someone else check it for you.

Do not Use Complex Words  Using complex words might make you look smart, but it can also confuse your reader. Keep your language simple and straightforward to ensure your message is understood.

Do not Make False Claims  Be honest and truthful when writing your introduction letter. Avoid making false claims or exaggerating your accomplishments as it can damage your credibility and reputation.

Do not Send Generic Introduction Letters  Sending a generic introduction letter can make it seem like you’re not invested in building a meaningful connection with the recipient. Take the time to personalize your letter and make it relevant to the person or company you’re reaching out to.

By avoiding these mistakes, you can increase the chances of your introduction letter being well-received and effective.

Example Introduction Letters

In this section, we will provide you with sample introduction letters that you can use as a reference when creating your own. Whether you need to introduce your business to another company, a new client, or potential customers, these samples will give you an idea of how to structure your introduction letter and what information to include.

Sample Introduction Letter to a Business

Dear [Contact Name],

I am writing to introduce myself and my company [Your Company Name]. We specialize in [Your Company’s Services or Products] and have been in business for [Number of Years] years, serving clients in [Your Target Markets].

I came across your business through [Source] and was impressed with your work in [Insert Reason]. I believe that [Your Company Name] and [Client’s Company Name] can work together to [Insert Benefit].

I look forward to discussing how we can collaborate and help each other grow our businesses. Please let me know if you are available for a call or meeting.

Thank you for your time and consideration.

[Your Name]

Sample Introduction Letter to a New Client

Dear [Client’s Name],

I am writing to introduce myself as your new account manager at [Your Company Name]. I am excited to work with you and help you achieve your business goals.

At [Your Company Name], we specialize in [Your Company’s Services or Products] and have a successful track record of helping clients like you improve their [Insert Key Metric].

I would love to schedule a meeting to discuss your current goals and how we can help you achieve them. Please let me know if you have any questions or concerns.

Thank you for the opportunity to work with you.

Best regards,

Sample Introduction Letter to Potential Customers

Dear [Customer’s Name],

I am writing to introduce you to [Your Company Name]. We specialize in [Your Company’s Services or Products] and are committed to providing our customers with the best possible service and products.

We noticed that you have shown interest in [Related Product or Service] and thought that you might be interested in our [Insert Relevant Product or Service]. Our [Product or Service] has received positive feedback from our customers and has helped them [Insert Key Benefit].

If you have any questions or would like to learn more about our offerings, please do not hesitate to contact us.

Sample Introduction Letter to Potential Employers

Dear [Employer’s Name],

I am writing to express my interest in [Job Title] at [Employer’s Company Name]. I was impressed with your company’s mission and values and believe that I would be a great fit for your team.

I have [Insert Years of Experience] years of experience in [Related Field] and have a successful track record of [Enter Relevant Accomplishments].

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Writing a Letter of Introduction for Employment

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What is a letter of introduction for employment?

What should be included in a letter of introduction for employment, how to write a letter of introduction for employment, letter of introduction for employment example.

A letter of introduction can serve as a professional connection between you and an associate’s next employment opportunity. People who are between jobs or careers, have recently moved to a new city or are simply having a hard time networking may need to ask you for a letter of introduction. This letter can establish a connection to help that individual find their next professional position. This article will explain the purpose of a letter of introduction for employment and how to write one when someone asks you for an introduction letter.

A letter of introduction for employment is a type of communication, usually an email or a formal business letter, that is used to introduce two people in your network. Essentially, you’re writing this letter to help someone attain a position of employment. 

During your career, you may need to write these letters to introduce:

• New team members
• Job candidates
• Customers or clients
• Freelancers or contractors

A professional letter of introduction can provide context and background related to the person you are introducing. A letter of introduction is a respectful way of getting a person’s name in front of influential people without imposing on their time.

An introduction letter for employment is not a resume, cover letter, reference letter or biography that covers every aspect of someone’s life. Rather, it is a concise and clear explanation as to why you’re writing and how the introduction may be beneficial to the reader. While a letter of introduction for employment may be used in various situations, there are a few standard components that should be included. As you begin writing the letter, be sure to only include pertinent information that may be beneficial to all parties.

Today, most letters of introduction will be sent via email. When composing the message, make sure to use clear, unambiguous language. Many people who are short on time may not even read a lengthy email. Therefore, it is a good idea to write your email as concisely as possible without leaving out any critical information.

Here are some steps to follow as you begin writing a letter of introduction for employment:

1. First, start with a greeting and explanation of why you’re writing the letter

Compose a brief greeting to the influential party to begin the letter. You should include their name on the first line, followed by a social opener. 

Example greeting:

Hi Shanice, I hope you’re having a great week!

2. Second, add a short description of why you’re introducing the two parties

Explain why you’re contacting the influential person to provide context.

Example description or reason why you are writing:

I’m writing as a follow-up to our department meeting about streamlining some of our accounting tasks.

3. Next, include any relevant details such as the name, current position and your knowledge of the person you’re introducing

Present these details and identify why you think their experience relates to the reader.

Example of introduction details:

I’d like to formally introduce you to David Miller. I worked with David at Ackermann Foods, where he held the title of finance project manager. During this time, he helped lead our department through the process of streamlining our accounting system.

4. Then, give the reason you think the two parties would benefit from an introduction

Explain why and how you’re planning on making an in-person introduction. This is the ideal time to mention why you think the two parties should meet.

Example of the reason why you would like to plan an introduction:

After speaking with David about our department meeting, he mentioned that he could assist us in streamlining our accounting tasks. He also stated that his latest project is coming to an end and that he would be happy to meet with us next week about joining the team.

5. Next, include contact information on behalf of the person you’re writing the letter of introduction for

Be sure to include their email address or other relevant contact information. Do not CC the person that you are introducing, as this may make the recipient feel uncomfortable.

Example of contact information to include:

If you feel that David may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-312-8788.

6. Then, conclude with any other vital information and next steps

Be sure to include any other relevant details that the recipient should be informed about.

Example of how to include next steps:

I’m going to meet with David next week. If you would like me to introduce you to him, I will gladly do so. Please let me know by Friday.

7. Finally, add your name and current position

End the correspondence with a professional closing like ‘Thanks for your time’ or ‘Best regards.’ On the next line, add your name, title and contact information. If you’re writing a physical letter, add your signature before the contact information.

Example of professional closing: 

Sincerely, Margaret Yang Controller [email protected]

Here is an example of a letter of introduction for employment that you can use when creating your own: 

Dear Rachel,

I hope you had a great weekend! I’m writing to you today because I know that there is a sales position currently open. I’d like to introduce you to Duncan Washington. I worked with him at Justworks, where he was the No. 3 salesperson. After I spoke with Duncan and explained our basic requirements, he was excited about the possibility of meeting you.

If you feel that Duncan may be a good fit for the team or if you have a question, feel free to contact him at [email protected] or on his cell phone at 555-321-7777.

You can also read more about Duncan’s experience at duncanwashington.portfolio.com.

Best Regards, Emily Sprout Marketing Director [email protected]

Letter of Introduction: What It Is and How To Write One

Navigating the job market can sometimes feel like maneuvering through a maze. Resumes, cover letters, references—and now a letter of introduction ? What will they ask for next?

However, this lesser-known document could be a powerful tool in your career arsenal. In this article, you’ll learn the concept of a letter of introduction, why it matters in your job search, and how to construct one that really resonates with potential employers and helps you stand out as a star candidate. 

3 key takeaways

• Why a letter of introduction is a powerful tool in your job search arsenal
• How a letter of introduction helps you stand out by showcasing your enthusiasm, skills, relevant certifications, and unique qualifications
• How to use Teal’s Contacts Tracker to manage your connections and network like a pro

What is a letter of introduction?

A letter of introduction is like your personal self-promotion tool. It's a way to reach out and introduce yourself to people in a company, whether it's a hiring manager, a potential team member, or someone else you'd like to connect with.

Think of it as a chance to go beyond the usual resume bullet points. You can share your story, highlight your unique skills and experiences, and really show why you'd be a great fit for the job or opportunity you're pursuing.

And don't limit these letters to just job seeking—they can be useful in networking, business development, and collaborative projects, too. It's all about establishing professional relationships and making that strong first impression that opens doors to exciting possibilities. 

Letter of introduction vs. cover letter

While both a letter of introduction and a cover letter share the goal of helping you stand out in the job market, there are distinct differences between the two.

A cover letter is what you send along with your resume when you apply for a specific job opportunity. It's your chance to make a case for why you're the perfect fit for that particular role, showcasing how your skills and experiences align with the job requirements.

On the flip side, an introductory letter is more general in nature. It's not tied to a specific job application but serves as a way to introduce yourself to potential employers, even if they don't have any current openings. 

The purpose of the letter is to establish a connection, express your interest in the company, and make yourself memorable for future opportunities. Think of it as planting a seed that may blossom when the timing and circumstances are just right.

Since you may send out introduction letters without being tied to a specific job opening or application, you can use Teal’s Contacts Tracker to stay on top of your communications. You can add professional contacts directly from LinkedIn or plug them in manually, set goals and reminders, and manage follow-up dates in one centralized location. This keeps you optimized and organized—no more jumping between LinkedIn, email, calendars, and sticky notes!

In essence, while a cover letter is reactive (responding to a job ad), an introductory letter is proactive, demonstrating your initiative and enthusiasm in your career journey. So, whether you're crafting a targeted cover letter or a compelling introduction letter, both can be valuable tools in your toolkit. 

Why write a letter of introduction?

You might be wondering, "Why should I add another task to my job search to-do list?" 

It’s a fair question. But the answer lies in the unique benefits you’ll find outlined below.

Demonstrate your enthusiasm and interest

One of the great things about a letter of introduction is that it gives you a chance to let your genuine enthusiasm and interest in the company or industry shine through. It's not just about looking for any new job, but showing that you're genuinely interested in this particular company or industry. 

This proactive move demonstrates your initiative and eagerness, which employers really appreciate. Plus, it puts you ahead of the game for future opportunities since you'll already be on the hiring manager’s radar. 

So, it's a win-win situation—you get to express your excitement, and it increases your chances of being considered when the right opportunity comes along.

Showcase qualifications

A resume gives an overview of your qualifications and experiences , but it often lacks personal context. A letter of introduction lets you spotlight specific skills and qualifications in a more personalized way. 

You can share the story behind your achievements, making them more memorable and impactful. This helps you stand out from the crowd of other candidates who may have similar qualifications listed on their resumes.

Display communication skills

A letter of introduction is an awesome opportunity to show off your communication skills. When you write a well-crafted, concise, and engaging letter, it proves that you can express your ideas clearly and professionally. 

Strong written communication skills are in demand across various industries and job roles. So, when you come up with a compelling letter of introduction, you're making a solid case for yourself and leaving a lasting impression on the reader. Don't forget, every interaction is a chance to showcase your skills, and a letter of introduction is no exception.

How do you write a letter of introduction?

You've recognized the value of a letter of introduction. Now comes the crucial part: writing one that ticks all the right boxes. 

But don’t worry—it’s not as intimidating as it sounds! Here are some step-by-step guidelines to help you get started.

1. Write a greeting

Your greeting or salutation should be warm and professional. It's always great to use the recipient's name if you can find it. This personal touch shows that you've done your homework and creates an instant connection.

2. Provide an introduction and purpose

Next up, introduce yourself and get straight to the point. Keep it concise but impactful, telling them about the job titles you’ve held that are relevant to their company and industry.

You learned above that introductory letters are more generalized than cover letters, which focus on specific job openings. Here, your goal is to establish a connection. You want to capture the reader's attention and make them curious about what you have to offer.  

3. Highlight your qualifications and experience

Now it's time to shine a spotlight on your qualifications and experiences. This is where you can showcase your relevant skills and experiences that make you a valuable asset. Remember to connect them to the job role or industry you're targeting. It's not just about listing qualifications; it's about showing how they make you the perfect fit.

4. Showcase your accomplishments

This is your chance to brag a little. Highlight specific resume accomplishments examples that set you apart from the competition. Whether it's awards, promotions, or successful projects, let your potential employer know what makes you outstanding. You want to demonstrate your potential to bring similar successes to their organization.

5. State the desired next step

Don't leave the reader guessing about your intentions. Make it crystal clear what you want them to do next. Do you want them to review your resume or portfolio? Would you like to schedule a call or informational interview? Be assertive and provide a clear call to action. This will guide them on the next steps to engage further with you.

6. Closing and signature

As you wrap up your letter, maintain a professional yet friendly tone. Express your gratitude for their time and consideration. End with a closing phrase that leaves a positive impression. And don't forget to leave enough space for your signature, followed by your full name and contact information (phone number and email address are the standard). This ensures easy access to your details for further communication.

Sample letter of introduction

Now, let's put these tips into action and see how a letter of introduction can come to life. Imagine you're a job candidate with a lot of graphic design experience and want to reach out to a company you truly admire. Here’s what your letter of introduction might look like:

Dear [Recipient's Name], I’m writing to introduce myself. I’m a seasoned Graphic Designer with over 8 years of experience in creating engaging and innovative digital and print designs. After researching and following your company for some time now, I am deeply impressed by the innovative work you produce and would be thrilled to explore potential opportunities to contribute my skills to your team. Throughout my career, I have honed my graphic designing skills working with diverse clients, including startups and multinational corporations. I am proficient in various design tools, including Adobe Creative Suite and Sketch. Moreover, I have a keen eye for aesthetics and a knack for understanding client needs, which helps me deliver designs that not only look good but also align with the strategic objectives. One of my notable accomplishments includes leading the redesign of a major client's logo and branding materials, resulting in a 25% increase in brand recognition and customer engagement. I believe such experiences would allow me to bring fresh and creative perspectives to your already exceptional team. I am attaching my resume and portfolio for your consideration. I would love the opportunity to discuss further how my background and skills would make me a valuable addition to your team. Please feel free to contact me at your earliest convenience. Thank you for taking the time to read my letter. I look forward to the possibility of working with you. Sincerely, [Your Full Name] [Your Contact Information]

Tips for writing a letter of introduction

Now that you’ve seen the structure of a letter of introduction and an example of what a great one looks like in action, here are a few more tips to help you refine your approach even further.

• Do your research: Understand the company's values , culture, and industry trends. Tailor your letter to align with their mission and values, showing how you could contribute to their goals.
• Be professional but authentic: Don't hesitate to let your personality shine through (while maintaining a professional tone). Authenticity helps you stand out and makes your letter more memorable.
• Keep it concise: A letter of introduction should be brief and to the point. Aim for a maximum of one page, ensuring that every sentence adds value.
• Proofread and edit: Typos and grammatical errors can leave a poor impression. Make sure to proofread your letter carefully. If possible, have someone else review it, too.
• Follow up: After sending your letter of introduction, don't forget to follow up. This demonstrates your interest and initiative, keeping you on the company's radar. 

Teal’s Job Application Tracker contains communication templates to use as a guide when following up with contacts. 

Remember, every letter of introduction is as unique as the person writing it. Don't be afraid to put your own spin on it and craft a letter that represents you —professionally and personally. 

Supercharge your job search with Teal

Crafting an impactful letter of introduction can really give your job search a boost, opening doors to exciting opportunities and valuable professional connections. It's your chance to showcase your initiative, qualifications, and genuine enthusiasm to potential employers. 

But job hunting involves more than just writing impressive letters—and that's where Teal comes in. Teal is an AI-powered platform that's here to help you make your next career moves with confidence. 

From creating professional resumes to managing job applications with the Job Application Tracker resources for skill development, Teal provides comprehensive support throughout your career journey. 

With personalized job recommendations and valuable career insights, Teal empowers you to make informed decisions and take confident steps toward achieving your professional goals. 

Sign up for Teal today to get started for free!

Frequently Asked Questions

What is the difference between a letter of introduction and a cover letter, can a letter of introduction help in career advancement even if i'm not actively seeking a new job, how formal should the tone of a letter of introduction be.

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Write a Cover Letter to Introduce a Resume • Example Letters, Guides and Samples

This letter should state directly that you are applying for a specific position. After the introduction, the body of the letter should focus on your qualifications that best match the requirements for the position. Use statements noting your accomplishments whenever possible.

How to write this cover letter:

• If applicable, tell the reader how you learned about the position and indicate that you are enclosing your resume.
• Comment on any desires, qualifications, or experience that your resume may not adequately communicate.
• Ask for an interview and close with a positive expression.

Example Letter #1

In response to your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As my resume demonstrates, my previous work experiences have enabled me to gain a deep and diverse understanding of the mindset and skills needed to succeed as a (Name of Position). These experiences, combined with my ability to adapt to a wide variety of circumstances and to manage many responsibilities while nurturing necessary lines of communication with others, make me a very suitable candidate for your open position.

If this possibility interests you, I would welcome the opportunity to discuss the matter further. Please feel free to contact me at any time; I am available for a phone conversation or office visit most days during the week. Thank you very much for your time and consideration.

Example Letter #2

Thank you for faxing me the job description for the Springfield City auditor position. I am enclosing a brief resume outlining my experience in both business and city planning.

I have had significant experience with budgets at the state level and understand both state and federal regulations. I have good communication skills and can work well with the public. I believe I can make a significant contribution to the efficiency and security of the city's financial dealings. I look forward to your response.

Example Letter #3

RE: ACCOUNTANT POSITION LISTED IN THE DAILY EXAMINER

Please accept my application for the accountant position that was advertised in this week's Daily Examiner.

As you will note in my enclosed resume, I have worked as the assistant accountant for City Enterprises for the last two years. Before that, I attended City University and subsequently earned my CPA license.

I feel very qualified to fill your accountant position and would like to arrange an interview at your earliest convenience.

Example Letter #4

RE: FOLLOW-UP REQUEST FOR EMPLOYMENT AT DOE RESOURCES

Thank you for taking time to talk with me on the telephone yesterday. I appreciated your answering my questions about positions in your company.

Per your request, I am forwarding you a copy of my resume. I think you will agree that I have many of the skills you are looking for. What a resume cannot express is the pride I take in my resourcefulness and being a creative problem solver. I also believe my experience at City Corporation would make me a valuable member of the Doe Resources team.

I would like to schedule a meeting to speak with you in person about how my skills could benefit Doe Resources. I can be reached at 555-5555. I look forward to hearing from you soon.

Example Letter #5

I am interested in the night security position advertised in the City Examiner on March 29.

I have enclosed a resume outlining my background and showing my potential as an employee within your organization. My security background spans eight years and two positions: City Bank and City Correctional Facility. I am a graduate of City College, where I earned my (name) degree. You will see that my list of references includes (name prominent people).

I look forward to meeting you in an interview to discuss my qualifications and the position. I may be reached at 555-5555.

Example Letter #6

RE: APPLICATION FOR EMPLOYMENT WITHIN DOE FILMS

I became acquainted with Doe Films while I was doing film editing for our mutual colleague, (name). With the hope that you will be interested in my skills and background, I have enclosed my resume.

I would appreciate meeting with you to discuss your company's needs and potential employment opportunities. I believe my experience would be valuable to you.

I will call your office next week to request a mutually convenient time for an appointment. Or I can be reached at 555-5555.

Example Letter #7

I am applying for the technical writing position that your firm advertised in the local newspaper and have attached my resume. I have been writing for over 10 years in both contract and salaried positions in the computer industry. Writing has always brought me great satisfaction. I look forward to an opportunity to meet with you to introduce myself and discuss my qualifications.

Example Letter #8

I am submitting my resume for consideration for the position of High-Rise Operations Manager, as advertised on the Doe Employment Hotline. My experience on the Springfield Tower crew has taught me the proper balance of respect and efficiency necessary for operating repair and cleaning equipment 50 or 60 stories above the earth. I am looking forward to meeting with you to discuss my potential leadership of your high-rise crew. I will follow up this letter with a telephone call within the week.

Example Letter #9

I appreciated the time you spent on the phone with me earlier today discussing the zookeeper position. Enclosed is a copy of my current resume, which you requested. I have always enjoyed working with animals, and although my formal education does not entirely reflect this interest, I spent all my summers throughout high school and college working for veterinary surgeons. I worked for four years in an urban, small animal practice, and three years on a large dairy farm. I am eager and quick to learn and, once I have been shown what to do, can work without supervision.

Thank you again for agreeing to look at my resume. I look forward to meeting you.

Example Letter #10

A friend who works at the Springfield branch told me that you are seeking to fill the position of Consumer Loan Processing Manager. As my enclosed resume indicates, I have had considerable experience in processing a variety of consumer and real estate loans.

In my previous position, I processed and documented appraisals, titles, flood certifications and insurance after, of course, verifying each client's income. I have been involved in numerous real estate and consumer loans, and often resolved credit issues that could have been potential deal breakers. In the process, I have developed substantial telephone and interpersonal skills and am now proficient in closing successful transactions with satisfied customers.

To stay current in my field, I have become proficient in using the Internet and email to process and send various loan-related transfers and attachments. Of necessity, I have developed a typing speed that exceeds 80 wpm. As would be expected, I have excellent PC skills and can operate Word and Excel. In the past year, I have also created several motivational Power Point Presentations for our team members.

My current expertise and future potential should help me stand out as the candidate who could most adequately fill the position that is now open in your loan department. I am confident that I can be a valuable asset to XYZ Bank Corporation as the Consumer Loan Processing Manager.

I would appreciate the opportunity to meet with you to discuss my qualifications and experience. If agreeable to you, have your secretary call me at 555-5555 and we can set up an interview at your earliest convenience.

Example Letter #11

I am writing in response to last Sunday's ad for the Regional Sales Manager position in your Account Development Group. As this position involves increasing your classified ad clientele by improving sales presentations, I believe that I am the "dynamic person" with the "recent experience" you are looking for.

As a Sales Associate for a modest newspaper organization in Denver, I developed and maintained client relationships for five successful years. During that time, the newspaper enjoyed a large volume of repeat business involving accounts of all sizes. In this position I was able to develop excellent sales presentation skills, and found the challenge of winning the trust and business of new clients an especially rewarding experience.

More recently, as Assistant Sales Manager in a somewhat larger organization, I helped to bolster the low profit margin by streamlining and updating the company's sales presentations. After they implemented an employee development seminar based on my guidelines, account sales increased substantially, leading to a new customer increase of 21 percent. In the following fiscal year, this new clientele generated more than $150,000 in additional revenue.

I believe my ample experience, innovative ideas, and effective interpersonal skills would make me a desirable addition to the Newspaper Enterprise Company. I would welcome the opportunity to help Newspaper Enterprise Company achieve its full potential.

I would appreciate the opportunity to talk with you in person concerning the advertised position. I am available for an interview any weekday morning. If you are agreeable, please have your secretary call me and we can set up an appointment. I have enclosed my current resume and will be happy to supply you with two letters of recommendation as well.

Example Letter #12

My friend, Jane Doe, who is a teller in your Springfield branch, told me that you are looking for a Consumer Loan Processing Specialist. As my enclosed resume shows, I have had considerable experience in processing real estate and consumer loans.

With my previous employers, I have requested and handled all aspects of processing and documenting appraisals, titles, flood certifications and insurance as well as verifying income. Because of my well-developed human relations and communications abilities, I have successfully processed many real estate and consumer loans and successfully resolved a variety of loan problems. My customer service and detail orientation skills will enable me to meet the customer's needs at XYZ Bank Corporation as well. In addition, my typing speed is over 60 wpm with 99 percent accuracy. I have excellent PC skills and can operate Word and Excel.

I would like to talk with you about my loan processing experiences and describe how I can assist XYZ Bank Corporation with their consumer and real estate loans.

Please call me at 555-5555 so we can plan a time to talk about the position. I will call your office in a few days if I have not heard from you by then.

Example Letter #13

The purpose of my letter is to let you know of my strong interest in the Project Manager position that you advertised in the San Jose Mercury News on Sunday.

As you can see from my enclosed resume, my experience and qualifications closely match the advertised requirements. I feel my outstanding work experience and excellent educational credentials qualify me for the position. At a previous employer, I accomplished the following:

* Created, developed and implemented a new project tracking system that reduced work load by 23 percent, saving more than $145,000 in operating expenses.

* Reduced expenses by $278,000 in six months by modifying the manufacturing process, which also significantly improved employee productivity.

Five years ago, I received my MBA from Duke University, Magna Cum Laude with a 3.96/4.0 GPA. I was recognized as being first in the graduating class.

I would very much appreciate talking with you about how I can assist you in improving your operations and reducing expenses. I will call you in a few days to follow-up and answer any questions you may have.

Example Letter #14

I would like to be considered for the Senior Treasury Analyst position that you are advertising in the Cincinnati Herald. If you look over my enclosed resume, you will see that I have earned an MBA as well as a CPA. I believe this training, coupled with 10 years of experience in accounting and finance, fully qualifies me to fill this position.

I have worked in several large banking organizations where I have conducted various independent financial analysis projects. I am proficient in using GAAP and Excel, and have developed excellent organizational skills as well. For example, in my last position I modified several procedures, which significantly reduced the analysis time previously spent on company projects. Within eight months, this enabled my employer to save over $200,000 in operating expenses. I was subsequently named "Employee of the Year" and received a $5,000 bonus check at the annual banquet.

I would like to discuss my qualifications with you in person because I believe I can assist ABC Bank in reaching its analysis objectives. I will call next week to see if I can set up an interview with you at your convenience.

Example Letter #15

I saw your ad for an experienced sewing machine operator in the Springfield Times and would like to be considered for this position.

I have enjoyed sewing for family and friends for many years. Three years ago, I entered the workforce and joined the sewing team at Durable Luggage Company. My experience on the Juki Industrial machine includes sewing all sizes of luggage together, vinyl as well as canvas.

I have also gained experience sewing vinyl and leather upholstery. Last year, my employer received an order from a furniture manufacturing company that provided us with a lot of upholstery work for several months. Unfortunately, the company is now sending a lot of their work to India because of increasing labor costs here and I need to look for a new job.

My employer has also used some of my ideas and designs. For example, I recommended that the sewing process at Durable Luggage Company be slightly modified. By sewing the inside flaps first and changing the order of how the bag's components are attached to each other, the company was able to streamline the luggage manufacturing process. Because of this change, the company's productivity rate increased by 12 percent and I earned the "Outstanding Employee Award," which included a bonus check for $500.

I believe that I am well-qualified to be a sewing machine operator at Doe Luggage Company. Please look over my enclosed resume for more details. My phone number is 555-5555. I will call your office in a few days to see if I can set up an interview with you at that time.

Example Letter #16

I am very interested in the administrative position that is presently available in your company. After learning about the duties associated with this position, I am confident that I can meet your needs. My skills in this area are strong, as are my educational background and experience. Allow me to discuss this with you, and you will discover a dedicated and competent professional who will work hard to benefit your company.

Please review the enclose resume, as it outlines my qualifications in further detail. By examining it you will find that my educational achievements and past employment accomplishments are more than adequate. You will also see that I can bring an impressive range of skills to this position.

I would appreciate the opportunity to provide you with additional information or answer any questions you may have. Perhaps we can set a time to meet in person to discuss the possibilities of allowing me to fill this position. Thank you in advance; I look forward to hearing from you soon.

Example Letter #17

Having recently come across your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As you will notice when reviewing my resume, the advanced skills and conceptual understanding acquired through coursework and challenging practicums during my studies equip me to adapt and thrive within many circumstances. Although I haven't yet acquired extensive on-the-job experience, given the strength of my academic record and my successful previous employment within other industries and positions, I am confident that I could perform excellently as a (Name of Position) for (Name of Company).

If this possibility interests you, please contact me at your earliest convenience to set up a phone conversation or interview. I welcome the opportunity to learn more about the position and to discuss my abilities in greater detail. Thank you for your time and consideration.

Example Letter #18

I learned about this (name of position) position from (name of contact), who recommended that I apply. Through my previous job experience, I have approximately (number) years of (field) experience, from which I have gained many of the skills you are looking for.

I am interested in applying for this position because (company) sounds like an enjoyable place to work, and I think I would enjoy the work I would do there. My experience in previous positions has provided me with the essential skills needed for this position, and I believe I can also add not only my experience, but my warm personality to the work environment.

I look forward to hearing from you. I am available for an interview at your convenience and can be reached at (phone number). Thank you so much for your time.

Example Letter #19

I am responding to your ad in the Thursday Tribune for a marketing director.

I have had 10 years of experience in marketing, and am currently employed as the director of Stevens Marketing, a niche specialist with 40 employees. I have had extensive experience in writing ad copy, a skill that you specified in your advertisement. I am now in a position to take on greater responsibilities.

I have followed the growth of Doe Incorporated, and I would appreciate being associated with such a fine organization.

Please review my enclosed resume. I will contact your office next week in the hope of making an appointment to discuss a position with Doe Incorporated.

Example Letter #20

John Doe, our mutual associate, explained that you are interested in a Sales Executive to take City Food Service to new heights. I have enclosed my resume with the hope that we can meet to discuss my application for that position.

You will find that my performance at Regional Foods Incorporated contributed substantially to their millions of dollars in revenue. I would be just as dedicated to building your organization's sales.

Please note a few key items on my resume:

*(list key achievements)

Of course, what my resume cannot convey is my enthusiasm for food service sales and helping to build a company. The people I have listed as references will endorse me as honest and hard working.

May I please request an interview at your convenience to discuss how I can make a lasting contribution to City Food Service? I will contact you next week to schedule a time.

Write Your Letter Step-by-Step

1 If applicable, tell the reader how you learned about the position and indicate that you are enclosing your resume.

Sample Sentences for Step 1

• I am submitting the attached resume in response to your advertisement in the local paper for a process engineer.
• When we spoke yesterday, you indicated your need for a quality control manager. I am very interested in the position and am enclosing a brief resume.
• Thank you for faxing me the job description for the Lincoln City Recreation Director position. I am enclosing a brief resume including references to my experience in sports programs, both in Springfield and Centerville, Kansas.
• I am sending this resume in response to your announcement in the company employment list about the need for a technical support supervisor.
• I am responding to your advertisement in the newspaper for a photographer to work weekends.
• Thank you for discussing your plans for new software development with me. I would very much like to work on the project. I am enclosing my resume for your consideration.
• I appreciate the time that your secretary spent explaining the employment opportunities with your company. I am very interested in the position of stage manager, and will appreciate your review of my resume.
• I am sending this resume in response to your call for qualified athletic trainers.? I am applying for the 5th grade science teaching position currently available in your school.
• I am applying for the 5th grade science teaching position currently available in your school.
• I am presently seeking a process engineering position in the semiconductor industry.
• I have recently graduated from Doe University with an M.B.A. and am interested in applying for a management position in your firm. I have enclosed my resume for your consideration.
• Please consider my enclosed resume for a position involving software development in your company.
• Please accept the attached resume as my application for the newly opened sales position at your store.

Sample Phrases for Step 1

• am applying for the position of
• am submitting the attached resume
• am interested in working for
• am very interested in
• am presently seeking
• appreciate the time you spent
• as my application for
• as referred to in my resume
• enclosing a resume
• for the position
• for your consideration
• have extensive experience in
• in response to
• indicated your need for
• our discussion about
• please accept the attached resume
• position in your company
• to your call for
• will appreciate your review of my
• would very much like to
• your advertisement for

2 Comment on any desires, qualifications, or experience that your resume may not adequately communicate.

Sample Sentences for Step 2

• I have had significant experience with youth programs and have considerable knowledge of rules and regulations for several sports. I have good communication skills and work well with the public. My experience shows I can work productively without supervision.
• Because of my experience as a manager at a clothing retail store, I understand the value of an attractive presentation and a devoted, satisfied sales staff.
• While at Doe Incorporated, I sharpened my skills as an accountant.
• My work experience has been solely in software development.
• I believe that my skills would benefit your company's current efforts. During my years at Doe University, I was a member of an international dairy judging team. In 2018, our team placed second overall in a national competition and I placed first in the cheddar cheese category.
• My two years of working in quality control have provided me with opportunities to hold supervisory positions and to inspect a wide variety of commercially-fabricated products.
• In addition to my experience as a fabrication operator at Doe Semiconductors, I have also performed product testing for the past three years.

Sample Phrases for Step 2

• a broad knowledge of
• a compelling interest in
• although my education was primarily in
• am most interested in
• because of my experience as
• can work without supervision
• enjoy working with
• feel that I can contribute to
• good communication skills
• have provided me with opportunities
• have always wanted to
• have had extensive experience
• in the field of
• in addition to my experience as
• make a difference to
• specialized knowledge in the field of
• started off as a hobby, but
• understand the value of
• want to work with
• work experience has been in
• would benefit your
• would like to broaden my experience in

3 Ask for an interview and close with a positive expression.

Sample Sentences for Step 3

• I would like to meet with you to discuss employment with your firm.
• I would appreciate an opportunity to discuss my qualifications and your needs in greater detail. I will telephone your office early this Friday in the hope of making an appointment.
• I look forward to meeting with you.
• I will call next Monday to see if I can schedule an interview.
• Thank you for your consideration.
• Thank you for considering me for the position.
• I appreciate your review of my application.
• I will appreciate your consideration.

Sample Phrases for Step 3

• can be reached by
• in greater detail
• look forward to
• my qualifications and your needs
• thank you for
• the opportunity to
• to your response
• to meeting with you
• to discuss the possibility of
• to meet with you
• will be in Springfield on
• will call you on
• will telephone you
• would greatly appreciate
• would like to
• your consideration of my application
• your reviewing my

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What Is a Letter Of Introduction?

Are you writing a letter of introduction to introduce your two colleagues? Or maybe you need one for yourself when applying for a new job? A well-written introduction letter can help you advance in your career, build a strong partnership, help out an acquaintance out with a valuable contact and more.

In today’s article, we are looking into:

• What a letter of introduction is
• What types of introduction letters are most commonly used
• How to properly structure a letter of introduction
• Tips for writing a good introduction letter and more

Table of Contents

What is a letter of introduction?

A letter of introduction, true to its name, is a letter the purpose of which is to introduce yourself to the recipient or to introduce two or more people to one another.

If you are introducing yourself, it is usually your first point of contact with this person and may be used as a base to build a professional relationship, apply for a job and so on. For instance, you may write a letter of introduction when submitting your resume.

If you are introducing your contacts to one another, then this will be the first point of contact for the people you are introducing. You will need to provide sufficient information in your email so that they can further develop their professional relationship.

Learn more about how to write a resume .

Letter of introduction: types

There are many different types of letters of introduction. However, they are mainly classified into two key categories:

A letter of introduction to introduce yourself to someone you haven’t met. You could be writing to ask them for a job referral, to request assistance, apply for a job, etc.

A letter of introduction to introduce someone else to someone you already know. You could be writing to introduce:

• One colleague to another
• A client to a customer
• A contractor and a freelancer
• An applicant to a potential employer and so on

A professional and well-written introduction letter will provide the needed context for meeting someone new. The goal of an introduction letter is to create new connections, build new relationships, form teams, move projects forward and more.

Letter of introduction: structure

Letters of introduction differ depending on who you are writing to and for what purpose. However, they often have something in common — and that common element is their structure. Most letters of introduction include the following parts:

Start off with a short greeting. Here, include the name of the person you are writing to and a friendly opener. For instance:

Hi Jessica, Hope you are having a great week!

Why you are writing

Next, explain the purpose of your email. In a letter of introduction, this purpose is to introduce someone to someone or to introduce yourself. You will also need to provide sufficient context for why you are making this introduction and how both parties will benefit from it.

Who you are introducing

Include the first and last name of the person you are introducing. Add any important titles and credentials that might provide further context on who they are.

Why you are introducing them

Next, explain the role of the person you are introducing and how this introduction would benefit the reader. For instance:

Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job bringing our vision to life.

Explain in what way they can cooperate

Elaborate on why you are making the introduction and how the person you are introducing may be useful to the recipient of the email. If you are introducing yourself, explain what you can offer to the person reading your email. Here’s an example:

I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week.

Add contact information

If you are introducing two people, one of the goals of your email is to invite them to communicate with each other. One of the best ways of doing so is to “CC” the email to the person you are introducing. This will provide a base for these two people to start talking to each other without getting you anymore involved. You can also add contact details for your introduction:

Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email.

Close with a call to action or more details

Complete your introduction letter by suggesting the next step. Or, provide any other details that may be needed for your two contacts to cooperate. For example:

I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs.

End your emails with a sign-off. For instance:

• Best regards,
• With appreciation,
• Cordially yours,

If your letter is less formal, consider:

If you are expecting feedback:

• Looking forward to hearing from you,
• Keep me posted,
• Let me know if you have any questions,
• Let me know if this helps,
• Keep in touch,

Add your full name and title (if applicable) at the end.

Best wishes, George Rivers

Letter of introduction: example

Here’s a sample letter of introduction based on our structural points above. Feel free to use it as base if you need to introduce someone for a work project.

Dear John, How are you? I am writing this email to introduce you to Jena, as per our earlier discussion. Jena is the freelance designer I’ve talked to you about. She has taken on several projects for my company and has done a remarkable job of bringing our vision to life. I’ve spoken to Jena about your project. She mentioned that she may have time this month to start working on the mock-up. She will also be available to meet you this or next week. Jena will be awaiting your call at (111) 222-3333 or you can email her at [email protected]. I’ve also CCed her in this email. I’ve taken the liberty of sending the details of the project to Jena so she could estimate her time and costs. Best wishes, George Rivers

Tips for writing a letter of introduction

• Customize your letter. When writing your letter of introduction, do your best to tailor it to the situation and the two people you are introducing. If you are introducing yourself, tune the tone of your email to the formality of the situation.
• Make the goal clear. Keep your email simple and to the point. Make sure that after residing your email both parties will have sufficient information to continue the conversation without you. If you are introducing yourself, include a call to action for what you would like the recipient of the email to do next.
• Be concise. Be mindful of the recipient’s time. Keep your email short and make sure both parties know how to proceed. Don’t add too many details to your email, these can be discussed by both parties at a later stage.
• Consider following up. In most cases, an introduction email should be enough to get both parties to communicate with each other directly. However, sometimes you may feel that a follow-up may be beneficial. For instance, you may write a follow-up email to inquire about the progress of the project you’ve introduced your contacts for. If you are writing a letter of introduction for yourself, make sure you mention that you will be expecting feedback from the recipient.

Summing things up

We hope that now, when you need to write a letter of introduction, you have a place to start from and a structure to follow. Let’s sum things up:

• A letter of introduction is the letter you write to introduce yourself or two (or more) of your contacts to each other.
• Here’s a sample structure for your letter of introduction: greeting, why you are writing, who you are introducing, why you are introducing them, how they can cooperate, call to action/closing, sign-off.
• A good letter of introduction should have a clear structure, be concise, clearly state its purpose and be tailored to the situation.

For more information on letter writing, check out our posts on how to write a cover letter and letter of interest vs cover letter .

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Resume Introduction Letter

Last Updated On August 29, 2018 By Letter Writing Leave a Comment

A resume introduction letter is a formal letter written by an individual who has applied for a position in a company or an organization. The letter is just like an attachment with the actual resume and is an introduction to the resume or the CV. It is a lot similar to an email cover letter. It serves as an introduction to what is going to follow. Resumes are opportunities to showcase what sets you apart from the rest of the applicants and what makes you unique or desirable to the person reading it. It allows you to highlight your qualities all in one paper.

Your resume is your identity when it comes to applying for a job, so you can understand the level of value it holds. Resume introduction letters will always contain some details about the resume or the person’s interest in the position, but they will never disclose much. Resume introduction letters are short letters and do not contain more than one paragraph.

Resume Introduction Letter Writing Tips

• Keep the letter short. Never divulge too much. Sometimes people make the mistake of informally describing their resume in the introduction letter. This is a mistake. Resumes and CVs are the documents meant to describe the person’s qualifications and credentials. The introduction letter or the email cover letter is not intended for this purpose.
• Mention certain important details in the letter, such as when you had appeared for a previous interview, if any, or if there are any general conferences that you might have attended in the past. Describe anything that might be related to you participating in the affairs of the company.
• End the letter by thanking the person sincerely, since this is extremely necessary and the person must know that you are of a polite demeanor and nature as well as know how to be respectful to your senior.
• Your resume should reflect who you are. Learn to keep it straightforward and concise, but at the same time formal and professional. Employers will be reading hundreds of resumes a day; the goal is to ensure that your resume stands out.

Resume Introduction Letter Template

Use our free Resume Introduction Letter to help you get started.

From (Sender’s name and address)

___________

Date- (Date on which letter is written)

To (Receiver’s name and address)

Subject: Resume introduction letter

Respected Mr./Ms.______,

This letter is being written to inform you that on ______ [mention day and date], I have sent you my resume and my application for the post of ______ [mention designation]. I hope you will consider it for the post.

I at this moment assure you that I will be a diligent employee and a real worker. I will work proficiently and efficiently to deliver your company’s goals and aims.

Kindly consider my application.

_______ [Name and details]

Sample Letter

Aniket More, Stellar Tower, Chembur, Mumbai

Jitendra Sinha Scalium Digital Media, Kalpataru Complex, Worli, Mumbai

Respected Mr./Ms. Jitendra Sinha,

This is to inform you that I am officially applying for the post of Senior Executive Officer in your company. I have sent you my resume today, on the 24th of July, and am at this moment thanking you for the opportunity to broaden my horizons by being able to apply for this job post.

I believe I have the credentials and the necessary qualifications for this job. I also believe I’ll be able to live up to your expectations and deliver my full potential.

In addition to this, I urge you to consider my resume and my official application for this position. I believe you shall be receiving both of these documents shortly. I at this moment sincerely hope that you will consider my application and resume. I assure you I will work hard and deliver well.

Yours sincerely,

Aniket More

Email Format

This is the email format to follow for a resume introduction.

To: [email protected]

From: [email protected]

Subject: Resume Introduction Letter

Dear Mr.Werk,

It is my pleasure to introduce the resume of Ms. Jonna Keffer with regards to the job opening for receptionists in your prestigious firm. She will be the best candidate for this post, and I can assure you that.

She has the necessary qualifications that will meet your standards such as her educational attainment and work experiences. Her pleasing appearance will surely make her an asset to your company. She can speak various languages which, again, meet your standards. Since she has no current employer, she is very much available in case she will be hired.

Enclosed herewith is a copy of her resume and I am hoping for your positive response on this matter. Please call me in your free time before the weekend concerning this matter. I’m very happy to have assisted you.

Reah Wright,

HR Manager.

Enclosure(1)

Related Letters:

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• Business Introduction Letter Format
• Company Introduction Letter Template
• Contractor Letter Of Introduction
• Introduction Letter
• CV Introduction Letter
• Introduction Letter For a Job
• Self Introduction Letter
• Professional Introduction Letter
• Realtor Introduction Letter
• Business Introduction Letter
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• Company Introduction Letter
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• Introduction Letter Format
• Introduction Letter Template
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• New Employee Introduction Letter
• New Restaurant Introduction Letter
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