an assignment letter

Crafting an Effective Letter of Assignment: A Comprehensive Guide with Sample

A letter of assignment is a critical document in various business, academic, and professional settings. It formally assigns responsibilities, tasks, or roles from one party to another. Understanding how to craft an effective letter of assignment can ensure clear communication and smooth transitions in responsibilities. This guide will explore the essential components of a letter of assignment, provide legal considerations, and offer a sample letter to help you draft your own.

Understanding the Letter of Assignment

What is a letter of assignment.

A letter of assignment is a document that formally assigns a specific task, responsibility, or job from one individual or organization to another. It is commonly used in settings such as journalism, where assignments are delegated to reporters, or in project management, where specific tasks are assigned to team members.

For more information on the role of assignments in organizational management, Harvard Business School provides a wealth of resources on organizational behavior.

Key Elements of a Letter of Assignment

Introduction : Clearly state the purpose of the letter.

Details of the Assignment : Specify the task or responsibility being assigned, including any relevant deadlines or expectations.

Resources and Authority : Outline any resources that will be provided to assist with the assignment and any authority the assignee has over others.

Expectations and Goals : Clearly define what success looks like for the assignment.

Duration of the Assignment : If applicable, state the start and end dates.

Contact Information : Provide contact details for someone who can offer assistance or answer questions related to the assignment.

To see a general template of business documents, including assignment letters, visit Purdue University’s Online Writing Lab.

Legal Considerations

When crafting a letter of assignment, it's essential to ensure that it does not violate any contractual agreements or employment laws. Consult legal resources or an attorney to confirm that all aspects of your letter are compliant with local and federal laws. The U.S. Small Business Administration offers guidelines on employment and labor laws that might be relevant.

Sample Letter of Assignment

Note: This sample is for illustrative purposes only and should be customized to meet specific needs and legal requirements.

[Your Name] [Your Position] [Your Company/Organization] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient Name] [Recipient Position] [Company/Organization] [Recipient Address] [City, State, Zip Code] Dear [Recipient Name], Subject: Assignment of [Task/Responsibility/Project Name] I am writing to formally assign you the responsibility of [brief description of the task or responsibility]. This assignment will commence on [start date] and will conclude on [end date], unless extended by mutual agreement. Details of the Assignment: - **Task Description**: [Detailed description of the task, including any specific expectations or deliverables.] - **Resources Provided**: [List of resources or support to be provided, including access to systems, budget information, etc.] - **Authority**: You will have the authority to [describe any authority over staff, budgets, decisions]. - **Goals and Objectives**: The primary goal of this assignment is [describe what successful completion of the assignment looks like]. Please confirm your acceptance of this assignment by signing and returning a copy of this letter. Should you have any questions or require further clarification, do not hesitate to contact me directly at [your phone number] or [your email]. Thank you for your attention to this matter and your continued contribution to our team. Sincerely, [Your Signature (if sending a hard copy)] [Your Typed Name] [Your Position] [Enclosures: if any]

Best Practices for Letter of Assignment

Clarity and conciseness.

Ensure that the letter is clear and concise. Avoid ambiguity about the responsibilities or expectations to prevent misunderstandings.

After sending the letter, follow up to ensure that the recipient has understood everything and agrees to the terms laid out in the letter.

Record Keeping

Keep a copy of the signed letter for your records. This can be useful for future reference or in case of disputes.

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A well-crafted letter of assignment not only clarifies roles and responsibilities but also sets the stage for successful project execution and employee engagement. By adhering to legal standards and following the guidelines provided, you can ensure that these documents are both effective and compliant. For further reading on employment and assignment contracts, visit Harvard University's Employment and Labor Law page .

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• Sample Letters

FREE 9+ Sample Assignment Letter Templates in PDF | MS Word

An assignment letter is a document that is used mostly in situations such as business bankruptcy and insolvency. It is a legal document which can be presented in courts when handling different cases. Examples of scenarios whereby this paper comes in are when a business owner is assigning a portion of his or her assets to a trustee for selling purposes and also when assigning specific rights to another person such as collecting payment on your behalf.

Assignment Letter

Sample personal business letter - 9+ documents in pdf, word, sample thank you letter to boss - 22+ free documents download ..., sample trademark assignment form - 7+ examples in pdf.

Our assignment templates get designed in the best way possible to usher you properly when creating one. An assignment letter template may also be said to be a Professional Letter of assignment or an assignment letter sample.

Salary Assignment Letter

Size: 130 KB

The top of the page should have the name of the person or the entity issuing the letter together with their personal information such as the telephone number, email address, and the postal address. Below that it should indicate that it is a letter of assignment to give the form an identity. Next should be the full names of the people or entity in the agreement alongside their personal information.

After that, mention the duration of the assignment and the location of where the deal takes place. The body of the document should be concluded by listing all the details of the money that they parties will be handling. Finally, the parties involved should sign the paper to seal the agreement.

Appraisal Assignment Letter

Size: 38 KB

The top of the form should read that the document is an appraisal assignment letter for easier identification. The name plus the postal address of the person or company issuing the appraisals should be listed next. After that, a declaration statement mentioning the names of the parties involved in the agreement should be put down saying who has assigned rights to the other.

The agreement should always comply with the standards set by law. Other acknowledgments that each party is supposed to heed to should also get listed in this document. The model should conclude by stating the period when the agreement will be active.

Voided Assignment Letter

Size: 37 KB

The top of the model should read that it is a voided assignment letter for quick identification of the form. After that, on the left, the name of the person of corporate who is going to receive the document is listed together with other personal information such as a postal address and an email address.

The right should have the date of when the paper gets published. Finally, the reasons as to why there is a voided assignment letter must be on it and signatures of the parties involved should also be given to show that they agree with the stated reasons.

Incentive Assignment Letter

Size: 42 KB

The name of the company issuing the letter should be the first thing on the document and the date below that. Next should be the name and personal details of the person or entity meant to receive it. The incentive assignment should be listed giving all crucial information about it and contacts which the receiver can contact for further negotiations. Finally, it concludes with a short formal message to the receiver.

Professional Assignment Letter

Size: 355 KB

Buddy Assignment Letter

Size: 155 KB

Friendly Assignment Letter

Size: 31 KB

Sample Assignment Letter

Size: 137 KB

Assignment Letter from Trainee

Volunteer Assignment Letter

Size: 52 KB

What are the Advantages of Having our Assignment Letter Templates?

One may lack sufficient knowledge on what to include when forming this document; therefore, the main benefit of having our template is that it gives you the proper guidance on which information to include in your paper and an order of how to put it down.

Another advantage is that our templates are files which you can save on you PC; thus, you can make references from the file again in future when forming assignment letters. Finally, our templates are always designed to help you create one as per the standard legal requirements. You may also see  Sample Personal Letters

How Have We Made our Assignment Letter Templates the Best for you?

Our models get worked on by the experts whom we have interviewed thoroughly and proven that they are talented. We also ensure that they have sufficient experience in the field for our templates to be as effective for you as possible. Another way we have made our templates the best for you is by making them editable such that you can do any modifications you prefer on them. Finally, they are printable for you to be able to make as many copies as you want. You may also see  Friendly Letters

Which are the Most Crucial Aspects that I Should Entail in my Assignment Letter?

Always list the name of parties in the agreement and also sufficient personal information about them. Never forget to indicate the date you publish the model and the period of how long the contract will be valid. Ensure that both parties agree on what gets stated on the Professional Letters then seal the deal with signatures of each. Finally, since it is a legal document, always ensure that your agreement complies with the provisions of the law to avoid awful penalties.

We ensure that we meet the requirements of all our customers according to their needs. Those that would want a fully customed model can always communicate to us so that we can direct you to our experts to help them understand what kind of make you want. We have customer care agents that are always available to tend to all the inquiries you may have and the consultations you may need. Consider acquiring our accessible and affordable assignment letter template today, to guide you while creating the document you need.

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Writing an assignment letter

So, how detailed should an assignment agreement be? The answer is as detailed as possible. The assignment letter should be a legally binding document, confirming the agreement between the company and the assignee with respect to the terms and conditions of the assignment. In reality, the most common approach is that the assignee remains employed with the home company and the home employment contract remains in place. However, the assignment letter serves as an addendum to the employment contract and confirms the terms and conditions which vary from the normal contract while on assignment. Any terms and conditions not specifically varied therefore remain as per the home employment contract.

Most of the checklist items opposite will require considerable scoping – particularly if no assignment policy exists, but making well outlined provisions will prove worthwhile. The extent to which each item should be explained is illustrated below for three key areas.

Compensation, tax and pension arrangements

This is possibly the most complex and important part of the assignment letter and must clearly explain how the assignee will be compensated while on assignment. If the company uses a build-up or balance sheet approach, this section of the agreement will confirm details such as the home notional salary, cost of living adjustments, assignment and location allowances and, of course, the assignment salary.   It should be confirmed whether the assignment salary is guaranteed net or gross, as well as where and how it will be delivered, i.e. through which payroll, in which currency, details of split pay arrangements, exchange rates, etc. If the company has a variable pay structure details of how bonus and incentive payments will be calculated and delivered while on assignment must also be included.   The process for salary reviews must also be explained, as well as the treatment of assignment compensation for tax and social security. Assignees will normally remain in home country social security plans while on assignment, subject to the relevant regulations, and this should also be confirmed in the assignment letter. This section of the agreement will also give details of the tax services provided to the assignee, e.g. departure and arrival meetings, tax return preparation, etc. And finally, the pension arrangements should be confirmed.   Of course, if the assignee is to be compensated according to a different approach, e.g. the assignment salary is based on the local compensation levels of the host location as opposed to the build-up method, similar details to the ones described above should be given, which confirm the assignment compensation and tax treatment

Assignment benefits

The most significant benefits, both in terms of cost to the company as well as value to the assignee, are education allowances for the assignee’s children and host country accommodation. The assignment letter should clearly explain the level of benefits provided and how they are delivered, i.e. in-kind or in cash, bearing in mind the most tax effective form of delivery for the company depending on host country tax legislation. Tax charged on assignment benefits can be considerable, sometimes up to 50% of total assignment costs.   With education benefits it is important to state the type of schooling for which the company will provide assistance. If there are limits on the amount up to which the company will pay for education, or limitations on the choice of schools, this should be confirmed.   Similarly, the limits up to which the company will pay for host country accommodation must be set out clearly. The letter should also clarify what happens if the assignee chooses accommodation below or above the set rental limits.

End of assignment

If there is the possibility of an assignment extension beyond the initially-agreed term, the applicable policy should be detailed here. Most importantly, a maximum duration beyond which the assignment will not be extended should be indicated. This avoids situations where employees become “permanent” assignees, remaining on assignment terms and conditions well beyond five years, which is generally the most common maximum assignment duration.   It is also good practice to give details of the company’s localisation policy in this section. It may well suffice to confirm that a localisation policy may be applied once the maximum assignment duration has been reached, without having to give too many details on the actual process. But by mentioning the possibility of localisation in the letter, assignees’ expectations are managed and they are aware that assignment terms will not continue indefinitely.   In the repatriation section the agreement should confirm the relocation assistance provided; e.g. shipping, temporary accommodation, relocation lump-sums, etc. Furthermore, this section should confirm the process and time scales for finding a suitable position for the assignee upon returning home.   Finally, assignment letters rarely differentiate between terminating or resigning from the assignment, as opposed to terminating or resigning from the actual employment with the company. It is good practice to include the relevant terms and notice periods for each of these scenarios here and to differentiate accordingly. Terminating the employment of an assignee can be complicated and this section of the agreement should be very well thought through. Unfortunately, the governing labour law is often unclear or not straightforward to determine. A company should always seek legal advice should a labour dispute arise.

Need help with assignment letters? ECA's  Consultancy & Advisory team  are on hand to critique your company's assignment letters or create  assignment letter templates  in line with your policy, as well as offer expert advice and guidance on content so that your assignment letters accurately manage the expectations of the employee and the company. If you'd like to speak with one of our Consultants, you can  request a callback here . 

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ContentWise Blog

The assignment letter, an editor’s best friend.

By Susan West & Michael Gold on January 26, 2012

Sure, you and the writer had a long talk when you commissioned that story idea. But two months later the manuscript is on your desk, and who can remember what the article was supposed to be? That’s where an assignment letter comes in handy. After you and a freelancer have agreed on a story, recap the discussion in writing and send your letter (or e-mail message) to the writer. It will help you get the piece you want.

Once you’ve read through the guidelines below, have a look at our sample letter (a downloadable PDF document).

WHY WRITE IT?

• To build an editorial foundation for the story: A clear assignment letter puts you and the writer on the same wavelength. If your written description differs from the writer’s recollection, you have a chance to resolve the discrepancy before the first draft comes in. And when the manuscript arrives, the letter allows you to judge whether the writer delivered the story as promised. You can also circulate the letter to higher-ups to make sure they buy into the assignment and recall it later. When you distribute the manuscript to other editors for review, attach the letter so they too know what the idea was.
• To build a relationship with a writer: Writers want clear instruction; an assignment letter provides that and gives the writer something to refer to while reporting and writing. A careful summary of the story idea assures the writer that you’re a careful editor who wants to prevent those nasty surprises that so often pop up between writer and editor. The letter also lets you address a writer’s weaknesses—get two sources for every fact, avoid clichés, and so on.

WHAT’S IN IT?

• A clear, specific statement of the story’s concept, content, and approach: Quickly and specifically outline what the article will cover and the depth of information you expect, including perhaps the types of sources you desire (personal interviews, scientific studies, etc.). Send research materials you have collected. Enclose a sample story from your magazine that could serve as a model. Confirm the approach you have agreed to and, if you two have discussed them, outline the lead and structure.
• Your worries: Is the reporting going to be difficult? Say so. Are you concerned about the structure? Ask to see an outline. Are there points that absolutely have to be covered? Make sure the writer knows.
• Logistical information: Describe the magazine’s payment procedures, editing process, fact-checking needs; tell the writer if you’re going to be out of town and whether you prefer to work by phone or e-mail. You can create some of this information ahead of time to cut-and-paste into your assignment letters.

For more suggestions on working with writers, see our model rewrite letter and tips on getting the most from freelancers .

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Legal Templates

Home Business Assignment Agreement

Assignment Agreement Template

Use our assignment agreement to transfer contractual obligations.

Updated February 1, 2024 Written by Josh Sainsbury | Reviewed by Brooke Davis

An assignment agreement is a legal document that transfers rights, responsibilities, and benefits from one party (the “assignor”) to another (the “assignee”). You can use it to reassign debt, real estate, intellectual property, leases, insurance policies, and government contracts.

What Is an Assignment Agreement?

What to include in an assignment agreement, how to assign a contract, how to write an assignment agreement, assignment agreement sample.

Partnership Interest

An assignment agreement effectively transfers the rights and obligations of a person or entity under an initial contract to another. The original party is the assignor, and the assignee takes on the contract’s duties and benefits.

It’s often a requirement to let the other party in the original deal know the contract is being transferred. It’s essential to create this form thoughtfully, as a poorly written assignment agreement may leave the assignor obligated to certain aspects of the deal.

The most common use of an assignment agreement occurs when the assignor no longer can or wants to continue with a contract. Instead of leaving the initial party or breaking the agreement, the assignor can transfer the contract to another individual or entity.

For example, imagine a small residential trash collection service plans to close its operations. Before it closes, the business brokers a deal to send its accounts to a curbside pickup company providing similar services. After notifying account holders, the latter company continues the service while receiving payment.

Create a thorough assignment agreement by including the following information:

• Effective Date:  The document must indicate when the transfer of rights and obligations occurs.
• Parties:  Include the full name and address of the assignor, assignee, and obligor (if required).
• Assignment:  Provide details that identify the original contract being assigned.
• Third-Party Approval: If the initial contract requires the approval of the obligor, note the date the approval was received.
• Signatures:  Both parties must sign and date the printed assignment contract template once completed. If a notary is required, wait until you are in the presence of the official and present identification before signing. Failure to do so may result in having to redo the assignment contract.

Review the Contract Terms

Carefully review the terms of the existing contract. Some contracts may have specific provisions regarding assignment. Check for any restrictions or requirements related to assigning the contract.

Check for Anti-Assignment Clauses

Some contracts include anti-assignment clauses that prohibit or restrict the ability to assign the contract without the consent of the other party. If there’s such a clause, you may need the consent of the original parties to proceed.

Determine Assignability

Ensure that the contract is assignable. Some contracts, especially those involving personal services or unique skills, may not be assignable without the other party’s agreement.

Get Consent from the Other Party (if Required)

If the contract includes an anti-assignment clause or requires consent for assignment, seek written consent from the other party. This can often be done through a formal amendment to the contract.

Prepare an Assignment Agreement

Draft an assignment agreement that clearly outlines the transfer of rights and obligations from the assignor (the party assigning the contract) to the assignee (the party receiving the assignment). Include details such as the names of the parties, the effective date of the assignment, and the specific rights and obligations being transferred.

Include Original Contract Information

Attach a copy of the original contract or reference its key terms in the assignment agreement. This helps in clearly identifying the contract being assigned.

Execution of the Assignment Agreement

Both the assignor and assignee should sign the assignment agreement. Signatures should be notarized if required by the contract or local laws.

Notice to the Other Party

Provide notice of the assignment to the non-assigning party. This can be done formally through a letter or as specified in the contract.

File the Assignment

File the assignment agreement with the appropriate parties or entities as required. This may include filing with the original contracting party or relevant government authorities.

Communicate with Third Parties

Inform any relevant third parties, such as suppliers, customers, or service providers, about the assignment to ensure a smooth transition.

Keep Copies for Records

Keep copies of the assignment agreement, original contract, and any related communications for your records.

Here’s a list of steps on how to write an assignment agreement:

Step 1 – List the Assignor’s and Assignee’s Details

List all of the pertinent information regarding the parties involved in the transfer. This information includes their full names, addresses, phone numbers, and other relevant contact information.

This step clarifies who’s transferring the initial contract and who will take on its responsibilities.

Step 2 – Provide Original Contract Information

Describing and identifying the contract that is effectively being reassigned is essential. This step avoids any confusion after the transfer has been completed.

Step 3 – State the Consideration

Provide accurate information regarding the amount the assignee pays to assume the contract. This figure should include taxes and any relevant peripheral expenses. If the assignee will pay the consideration over a period, indicate the method and installments.

Step 4 – Provide Any Terms and Conditions

The terms and conditions of any agreement are crucial to a smooth transaction. You must cover issues such as dispute resolution, governing law, obligor approval, and any relevant clauses.

Step 5 – Obtain Signatures

Both parties must sign the agreement to ensure it is legally binding and that they have read and understood the contract. If a notary is required, wait to sign off in their presence.

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Assignment Letter Sample – How to Write an Assignment Letter.

An assignment letter is a letter that conveys the writer’s intention of assigning some of his or her rights to an assignee. This letter is used in different situations like the bankruptcy of a business or it could be simply used to give the right to the assignee to act on the behalf of the assigner. This is one of the letters that are hardly used, but still it is still essential in knowing how to write a good assignment letter in case you will need to write it in the future.

Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing an assignment letter to get you started:

• The most basic and most important thing you should when writing an assignment letter is that you should be clear and specific regarding the rights that you are going to assign and how long will it last.

• Use short sentences. Sentences that contains more than fifteen words could lessen the clarity of what you’re trying to convey. After drafting it, seek out commas and make full use of pauses in between long sentences, and replace with full-stops. Avoid using technical terms unless it is necessary.

• In writing assignment letters, you should check for typographical, grammatical and factual errors. Be sure to include ways to contact you regarding any concerns they might have.

Having a good letter format or letter template as a guide can be very helpful. Download a free assignment letter sample, then customize that will suit your needs. It is a great way to get you started in the right direction.

Assignment of Additional Duties

Written Business Communication

Assignment Letter Sample for Business and School

In business communication, an assignment letter holds a distinct and significant place. These formal documents are used to convey important messages related to the delegation of tasks, responsibilities, or projects within an organization. In this comprehensive guide, we will delve deep into the world of assignment letters, exploring their purpose, structure, key components, and best practices for drafting them effectively.

Assignment Letter Samples

There are various assignment letter sample/samples here, some of which are written to declare trademark registration, to submit assignment to a teacher or a lecturer or professor. The other letters are related to project assignment, task assignment and many others.

Trademark Assignment Letter Sample

Formal Assignment Submission Email Sample

This formal assignment submission email sample is so concise that it can save your time. Just write what the recipient needs to know.

From:  [email protected]

Buy 119+ Effective Business Letter Samples here.

To: [email protected]

Dear Professor Hawkins,

My name is Christopher Williams, from your Applied Linguistics class. I am writing to submit the project you assigned to me. I attached the assignment file  to this email as you instructed the class.

Best regards,

Christopher Williams

Download the letter here.

Formal Assignment Submission Email Template

To: [Recipient’s Email]

Dear Professor/Dr. [Last Name],

My name is [Your Name], from your [Class’s Name] class. I am writing to submit the project you assigned to me. I attached the assignment file  to this email as you instructed the class.

[Your Name]

Job Assignment Letter

This letter is used to formally assign a specific job role or position to an employee, outlining their duties, responsibilities, and reporting structure.

[Employee’s Name] [Employee’s Address] [City, State, ZIP Code]

Dear [Employee’s Name],

I am pleased to officially assign you the role of [Job Title] within [Company Name], effective [Start Date]. This letter outlines the specific duties, responsibilities, and reporting structure associated with your new position.

Job Title: [Job Title] Department: [Department Name] Reporting To: [Supervisor’s Name] Start Date: [Start Date]

Duties and Responsibilities:

• Primary Responsibilities: In your role as [Job Title], you will be responsible for [Brief Description of Primary Responsibilities].
• Secondary Responsibilities: Additionally, you will be expected to [Brief Description of Secondary Responsibilities].

Reporting Structure:

You will report directly to [Supervisor’s Name], who will provide guidance, support, and periodic performance evaluations. Please be aware that your role may evolve as the needs of the department and company change.

We are confident that your skills and experience will be a valuable asset to our team, and we look forward to your contributions. If you have any questions or require further clarification regarding your new position, please do not hesitate to reach out to [Contact Person/HR].

[Your Name] [Your Title] [Company Name]

Project Assignment Letter

 When assigning a specific project to an individual or team, this letter outlines the project’s objectives, scope, timeline, and resources available.

[Recipient’s Name] [Recipient’s Position] [Company Name]

Dear [Recipient’s Name],

I am writing to formally assign the [Project Name] to your team at [Company Name]. This project holds significant importance for our organization, and I have full confidence in your team’s capabilities to execute it successfully.

Project Objectives: The primary objective of this project is to [state the project’s overarching goal and purpose]. It aligns with our strategic objectives and aims to [mention any specific outcomes or benefits].

Scope: The project scope encompasses [briefly describe the key deliverables, tasks, and boundaries]. It’s essential to maintain focus on these defined parameters to ensure project success.

Timeline: The project is expected to commence on [start date] and conclude on [end date]. Attached is a detailed project schedule outlining milestones and deadlines.

Resources Available: Your team will have access to [list the resources, both human and material, available for the project]. Please liaise with [point of contact] for any additional requirements.

Please confirm your acceptance of this project assignment at your earliest convenience. Regular progress updates will be expected to ensure the project remains on track.

I appreciate your dedication and commitment to our organization’s success. I am confident that your team will excel in delivering this project.

[Your Name] [Your Title] [Company Name] [Contact Information]

Task Assignment Letter

 Used for delegating specific tasks or assignments within a project, this letter specifies the task’s details, deadlines, and expectations.

[Your Name] [Your Title] [Your Company] [Date]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Department] [Company Name]

I hope this letter finds you well. As we move forward with our project [Project Name], I would like to formally assign specific tasks to ensure its successful completion. Your expertise and dedication make you a valuable asset to our team, and I trust that you will excel in your assigned role.

Task Assignment Details: Task: [Task Name] Description: [Brief Task Description] Deadline: [Deadline Date] Expected Outcome: [Specify Desired Outcome]

Expectations:

• Please review the task details carefully and ensure a clear understanding of the objectives.
• Plan and execute the task efficiently, keeping quality and timeliness in mind.
• Regularly update me on your progress, addressing any challenges or concerns promptly.
• Collaborate with relevant team members for a smooth workflow.
• Submit the completed task by the specified deadline.

Your contribution is vital to the success of this project, and I have full confidence in your abilities. Should you require any support or clarification, do not hesitate to reach out.

Thank you for your commitment to our shared goals. Together, we will achieve excellence.

[Your Name] [Your Contact Information]

cc: [List of Relevant Team Members]

Sales Territory Assignment Letter

Sales organizations use this letter to assign specific territories to sales representatives, including geographical boundaries and sales goals.

Dear [Sales Representative’s Name],

I trust this letter finds you in good health and high spirits. As we continue to strive for excellence in our sales operations, I am pleased to inform you of your newly assigned sales territory.

Effective [Effective Date], you are entrusted with the responsibility of managing the [Territory Name] territory. This territory includes the geographical boundaries of [Geographical Boundaries], which have been carefully selected based on market analysis and growth potential.

Your primary objective within this territory is to achieve the following sales goals:

• Revenue Targets : Your annual revenue target for the [Territory Name] territory is [Dollar Amount]. This goal is set to capitalize on the region’s market potential.
• Market Share : We aim to capture a [Percentage]% market share in this territory within the next [Time Frame].
• Customer Acquisition : Focus on acquiring [Number] new customers within the first [Time Frame].

To support your efforts, you will have access to [Support Resources], including marketing materials and dedicated sales support. Regular performance reviews and coaching sessions will be conducted to ensure you are on track to meet and exceed these goals.

Your dedication and commitment are crucial in realizing the full potential of this territory. I have full confidence in your abilities and look forward to witnessing your success in this new role.

If you have any questions or require further clarification, please do not hesitate to reach out.

Congratulations, and best of luck in your new role!

Client Account Assignment Letter  

You can write this letter to assign a particular client account to a team or individual, outlining the client’s needs and expectations.

[Your Company Letterhead]

[Client Name] [Client Address] [City, State, ZIP Code]

Dear [Client Name],

I trust this letter finds you well. We are excited to continue serving your esteemed organization as a trusted partner. At [Your Company Name], we are committed to delivering the highest level of service to meet your unique needs and expectations.

After careful consideration and analysis of your account requirements, we are pleased to inform you that your account will be assigned to our dedicated team led by [Team Leader’s Name]. This team comprises highly skilled professionals with a proven track record in delivering exceptional results to clients in your industry.

Our commitment to you includes:

• Personalized Service: Your dedicated team will work closely with you to understand your goals and requirements.
• Timely Communication: We will provide regular updates and ensure prompt responses to your inquiries.
• Customized Solutions: Tailoring our services to align with your specific needs.
• Continuous Improvement: We will proactively seek opportunities to enhance our partnership.

Please feel free to reach out to [Team Leader’s Name] or myself should you have any questions or require further clarification.

We look forward to a successful partnership and exceeding your expectations. Thank you for choosing [Your Company Name].

[Your Name] [Your Title] [Your Company Name] [Contact Information]

[Enclosure: Additional Information or Documents, if applicable]

Employee Transfer Assignment Letter

 When an employee is transferred to a different department or location, this letter communicates the details of the transfer, including the new position and reporting structure.

[Employee’s Name] [Employee’s Address] [City, State, Zip Code]

I hope this letter finds you in good health and high spirits. We are writing to inform you of an important development in your career here at [Company Name]. After careful consideration and based on your exemplary performance, we are pleased to announce your transfer to a new department/location, effective [Effective Date].

Your new position will be [New Position Title], reporting to [Supervisor’s Name], who will be your immediate supervisor in the [New Department/Location]. This transfer is part of our ongoing efforts to optimize our workforce and align talent with evolving business needs. We are confident that your skills and expertise will make a valuable contribution to the [New Department]’s objectives.

Please note that your terms and conditions of employment, including your compensation and benefits, will remain unchanged. You will receive detailed information regarding your new responsibilities and any necessary training in the coming days.

We appreciate your dedication and look forward to witnessing your continued success in this new role. Should you have any questions or require additional information, please do not hesitate to contact [HR Contact Name] in our Human Resources department.

Congratulations on this exciting new chapter in your career, and we wish you all the best in your new role.

Property Assignment Letter

You can write this letter to assign company assets or property, such as laptops, vehicles, or office spaces, to employees. It includes terms and conditions for use and return.

[Employee’s Full Name] [Employee’s Address] [City, State, Zip Code]

Re: Assignment of Company Property

I am writing to officially assign the following company assets to you, in your capacity as [Employee’s Position] at [Company Name]:

• [List of Assigned Items, e.g., Laptop, Vehicle, Office Space]

You are hereby authorized to use these assets solely for company-related purposes during your employment with [Company Name]. Please take note of the following terms and conditions:

• Care and Maintenance: You are responsible for the proper care and maintenance of the assigned assets, ensuring they are used in a manner consistent with company policies and procedures.
• Return of Assets: Upon termination of your employment or at the company’s request, you must promptly return all assigned assets in good condition.
• Loss or Damage: Any loss, damage, or theft of assigned assets must be reported immediately to [Designated Contact].
• Personal Use: Personal use of company assets is strictly prohibited unless explicitly permitted by company policy.

Failure to comply with these terms may result in disciplinary action, including the potential recovery of costs associated with any damage or loss.

Please acknowledge your acceptance of these terms by signing and returning this letter within [Number of Days] days.

Thank you for your understanding and cooperation.

[Employee’s Acknowledgment and Signature]

I, [Employee’s Name], acknowledge receipt of the above assignment of company property and agree to abide by the terms and conditions outlined herein.

Signature: ________________________

Date: ____________________________

Training Assignment Letter

When employees have to undergo specific training programs, this letter informs them about the training details, including dates, locations, and objectives.

[Your Company Logo]

We are pleased to inform you that you have been selected to participate in our upcoming training program. This initiative is aimed at enhancing your skills and knowledge to contribute effectively to our organization’s goals. Please find the details below:

Training Program: [Program Name] Date: [Start Date] to [End Date] Location: [Training Venue] Objective: The primary objective of this training is to [Specify Training Objectives].

• [Day 1]: [Agenda for Day 1]
• [Day 2]: [Agenda for Day 2]
• [Day 3]: [Agenda for Day 3]

Please arrive at the training venue on time and bring any materials or tools specified in the training agenda. Dress code is [Dress Code].

This training is a valuable opportunity to further develop your skills and contribute to the success of our company. We look forward to your active participation.

If you have any questions or concerns, please feel free to contact [Training Coordinator’s Name] at [Training Coordinator’s Email] or [Training Coordinator’s Phone Number].

Thank you for your commitment to your professional development and our company’s success.

Contract Assignment Letter

In business contracts, one party may assign their rights and obligations to another party. This letter formalizes the assignment of the contract and notifies all relevant parties.

[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State, Zip Code]

Re: Contract Assignment Letter

I am writing to formally notify you of the assignment of the contract dated [Contract Date], between [Original Party Name], hereinafter referred to as the “Assignor,” and [Recipient’s Name], hereinafter referred to as the “Assignee.”

Pursuant to the terms and conditions of the contract, the Assignor hereby assigns all its rights, duties, and obligations under the aforementioned contract to the Assignee, effective as of [Assignment Effective Date]. This assignment includes but is not limited to [List Key Contractual Terms or Rights Being Assigned].

This assignment is made with the full consent and understanding of all parties involved. All future correspondence, payments, and obligations pertaining to the contract shall be directed to and assumed by the Assignee.

Please be advised that this assignment does not in any way alter the terms and conditions of the original contract, except for the change in the party responsible for its execution.

We kindly request you to update your records accordingly and acknowledge receipt of this letter at your earliest convenience.

Thank you for your prompt attention to this matter. Should you have any questions or require further information, please do not hesitate to contact me at [Your Contact Information].

Yours sincerely,

[Your Name] [Your Title] [Company Name] [Email Address] [Phone Number]

Copyright Assignment Letter

In creative industries, authors or creators may assign their copyright to a publisher or another entity. This letter details the transfer of copyright ownership.

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Address] [City, State, Zip Code]

I, [Your Name], am the author/creator of the [Title of Work], which is a literary/artistic work registered under copyright number [Copyright Registration Number], dated [Date of Copyright Registration]. I am writing to formally assign all rights and interests in the aforementioned work to [Company or Organization Name], hereinafter referred to as the “Assignee.”

By this Copyright Assignment Letter, I acknowledge that I am the sole owner of all copyright interests in the work and have full authority to assign these rights to the Assignee. I hereby transfer, convey, and assign to the Assignee, its successors, and assigns, all rights, title, and interest in the work, including but not limited to:

• Exclusive copyright and reproduction rights.
• The right to distribute, display, and perform the work publicly.
• The right to create derivative works based on the original work.
• The right to enforce copyrights against third-party infringement.

This assignment is effective as of [Effective Date], and I understand that the Assignee will have full control over the work’s exploitation. In consideration of this assignment, I agree to receive [Agreed Compensation or Royalties] as per our separate agreement.

I warrant and represent that I have not previously assigned or encumbered the copyright interests in the work and that the work is original and does not infringe upon the rights of any third party. I further agree to cooperate with the Assignee in executing any additional documents necessary to perfect this assignment.

This Copyright Assignment Letter constitutes the entire agreement between the parties and supersedes all prior agreements, oral or written. Any modification to this agreement must be in writing and signed by both parties.

Please sign below to acknowledge your acceptance of this assignment.

[Your Signature]

Accepted by:

[Recipient’s Signature] [Recipient’s Name] [Date]

Vendor Assignment Letter

Businesses may assign their contracts or agreements with vendors to another company. This letter informs the vendor of the assignment and provides instructions for future interactions.

[Vendor’s Name] [Vendor’s Address] [City, State, ZIP Code]

Dear [Vendor’s Name],

We hope this letter finds you well. We are writing to inform you of an important change that will affect our ongoing business relationship. After careful consideration and in the interest of streamlining our operations, we have decided to assign all existing contracts and agreements between [Your Company’s Name] and [Vendor’s Name] to [Name of the Assignee Company], a reputable entity that has agreed to assume all rights and obligations outlined in our existing agreements.

This assignment will become effective on [Effective Date], and from that point forward, [Name of the Assignee Company] will be your primary point of contact for all matters related to the aforementioned contracts and agreements. They will honor all the terms and conditions previously established between [Your Company’s Name] and [Vendor’s Name].

We kindly request that you cooperate with [Name of the Assignee Company] as you have with us, ensuring a smooth transition of responsibilities. Should you have any questions or require further information regarding this assignment, please do not hesitate to reach out to [Contact Person at Assignee Company] at [Contact Email] or [Contact Phone Number].

We appreciate the cooperation and partnership we have enjoyed with you over the years and believe that this change will be beneficial for all parties involved. We look forward to continuing our business relationship through this transition and into the future.

[Your Name] [Your Title] [Your Company’s Name] [Contact Email] [Contact Phone Number]

Beneficiary Assignment Letter

In insurance or financial services, this letter designates a beneficiary for a policy or financial account, specifying the beneficiary’s rights and responsibilities.

[Your Company Letterhead] [Date]

[Beneficiary’s Full Name] [Beneficiary’s Address] [City, State, Zip Code]

Dear [Beneficiary’s Name],

I hope this letter finds you in good health. We are writing to inform you about a significant update regarding your policy/account with [Your Company Name]. In accordance with your recent request, we have processed the beneficiary assignment for your policy/account number [Policy/Account Number], which has been updated effective [Effective Date].

This beneficiary assignment is a crucial step to ensure that your financial assets are passed on to the intended recipient in the event of your unforeseen absence. We understand the importance of this decision, and we are committed to making this process as seamless as possible for you.

Please take a moment to review the details of this assignment, which outline your rights and responsibilities as the designated beneficiary:

Beneficiary’s Rights:

• Claiming Benefits: As the designated beneficiary, you have the right to claim the benefits associated with the policy/account upon the insured or account holder’s demise. Please contact our claims department at [Claims Department Contact] to initiate the claims process.
• Beneficiary Designation Change: You have the option to change the designated beneficiary at any time by submitting a formal written request to [Your Company’s Address]. Changes will only take effect upon our receipt and verification of the request.
• Confidentiality: We respect your privacy and will maintain the confidentiality of your beneficiary designation.

Beneficiary’s Responsibilities:

• Notification: In the unfortunate event of the policy/account holder’s passing, it is your responsibility to promptly notify [Your Company Name] by contacting our claims department at [Claims Department Contact].
• Documentation: To initiate the claims process, you will be required to provide necessary documentation, including a copy of the policy/account holder’s death certificate, your identification, and any other documents requested by our claims department.
• Verification: All information provided during the claims process must be accurate and truthful. Falsifying information may result in a delay or denial of the claim.

We recommend that you keep a copy of this letter along with your policy/account documents in a secure location for your records.

Should you have any questions or require further assistance, please do not hesitate to contact our customer service team at [Customer Service Contact]. We are here to assist you and ensure a smooth beneficiary claims process.

Thank you for entrusting [Your Company Name] with your financial matters. We value your continued relationship with us and are committed to providing you with the highest level of service.

Non-Disclosure Agreement (NDA) Assignment Letter

When an NDA is assigned from one party to another, this letter communicates the change and the continued obligation to maintain confidentiality.

[Your Name] [Your Title] [Your Company Name] [Your Company Address] [City, State, ZIP Code] [Date]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Company Name] [Recipient’s Company Address] [City, State, ZIP Code]

I trust this letter finds you in good health and spirits. We are writing to inform you of a significant development concerning the Non-Disclosure Agreement (NDA) signed between [Your Company Name] and [Recipient’s Company Name] on [Date of NDA]. This letter serves as official notice of the assignment of NDA obligations.

Effective [Effective Date of Assignment], [Your Company Name] has transferred all rights, obligations, and responsibilities under the aforementioned NDA to [Assignee’s Company Name]. This assignment has been made in accordance with the terms and conditions outlined in the original NDA.

We wish to emphasize that, despite this assignment, your continued obligation to maintain the confidentiality of any and all confidential information disclosed during our prior business relationship remains unchanged. You are still bound by the terms and restrictions set forth in the NDA.

We kindly request your acknowledgment of this assignment in writing, and we remain available to address any questions or concerns you may have.

Thank you for your attention to this matter.

[Your Name] [Your Title] [Your Company Name]

By signing below, you acknowledge the assignment of NDA obligations as described in this letter:

Recipient’s Signature: ______________________ Date: ___________

[Recipient’s Name] [Recipient’s Title] [Recipient’s Company Name]

Non-Compete Agreement  

Similar to the NDA, this letter communicates the assignment of a non-compete agreement, which restricts an individual from competing with their former employer.

I trust this letter finds you well. We are writing to formally inform you of the assignment of the Non-Compete Agreement (hereinafter referred to as “the Agreement”) originally entered into between [Former Employer’s Name] and yourself on [Date of Original Agreement]. We wish to apprise you that, as of [Effective Date of Assignment], all rights, obligations, and responsibilities under this Agreement have been assigned to [Your Company Name].

This assignment has been undertaken in accordance with applicable legal procedures and regulations. Henceforth, any inquiries, notifications, or matters related to the Agreement should be directed to [Your Company Name] at [Your Company Address].

We wish to reiterate our commitment to upholding the terms and conditions set forth in the Agreement, and we expect your continued compliance with its provisions. Should you have any questions or require clarification regarding this assignment, please do not hesitate to contact us at [Your Company Contact Information].

[Your Name] [Your Title] [Your Company Name] [Your Contact Information]

Note: This letter serves as a formal communication of the assignment of a Non-Compete Agreement and should be reviewed by legal counsel before use.

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Free Assignment Letter Template

Assigning content to writers takes time if you do it right. It’s important to give your writers as much information as you can so they can create the content you need. An assignment letter should be in every content director’s — and every publication editor’s — toolkit. We’ve taken the guesswork out. You can download this Assignment Letter Template (Word Doc) today to get your writers on the right track. Download it, modify, add your logo and branding. It’s all yours.

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Resources for Teachers: Creating Writing Assignments

This page contains four specific areas:

Creating Effective Assignments

Checking the assignment, sequencing writing assignments, selecting an effective writing assignment format.

Research has shown that the more detailed a writing assignment is, the better the student papers are in response to that assignment. Instructors can often help students write more effective papers by giving students written instructions about that assignment. Explicit descriptions of assignments on the syllabus or on an “assignment sheet” tend to produce the best results. These instructions might make explicit the process or steps necessary to complete the assignment. Assignment sheets should detail:

• the kind of writing expected
• the scope of acceptable subject matter
• the length requirements
• formatting requirements
• documentation format
• the amount and type of research expected (if any)
• the writer’s role
• deadlines for the first draft and its revision

Providing questions or needed data in the assignment helps students get started. For instance, some questions can suggest a mode of organization to the students. Other questions might suggest a procedure to follow. The questions posed should require that students assert a thesis.

The following areas should help you create effective writing assignments.

Examining your goals for the assignment

• How exactly does this assignment fit with the objectives of your course?
• Should this assignment relate only to the class and the texts for the class, or should it also relate to the world beyond the classroom?
• What do you want the students to learn or experience from this writing assignment?
• Should this assignment be an individual or a collaborative effort?
• What do you want students to show you in this assignment? To demonstrate mastery of concepts or texts? To demonstrate logical and critical thinking? To develop an original idea? To learn and demonstrate the procedures, practices, and tools of your field of study?

Defining the writing task

• Is the assignment sequenced so that students: (1) write a draft, (2) receive feedback (from you, fellow students, or staff members at the Writing and Communication Center), and (3) then revise it? Such a procedure has been proven to accomplish at least two goals: it improves the student’s writing and it discourages plagiarism.
• Does the assignment include so many sub-questions that students will be confused about the major issue they should examine? Can you give more guidance about what the paper’s main focus should be? Can you reduce the number of sub-questions?
• What is the purpose of the assignment (e.g., review knowledge already learned, find additional information, synthesize research, examine a new hypothesis)? Making the purpose(s) of the assignment explicit helps students write the kind of paper you want.
• What is the required form (e.g., expository essay, lab report, memo, business report)?
• What mode is required for the assignment (e.g., description, narration, analysis, persuasion, a combination of two or more of these)?

Defining the audience for the paper

• Can you define a hypothetical audience to help students determine which concepts to define and explain? When students write only to the instructor, they may assume that little, if anything, requires explanation. Defining the whole class as the intended audience will clarify this issue for students.
• What is the probable attitude of the intended readers toward the topic itself? Toward the student writer’s thesis? Toward the student writer?
• What is the probable educational and economic background of the intended readers?

Defining the writer’s role

• Can you make explicit what persona you wish the students to assume? For example, a very effective role for student writers is that of a “professional in training” who uses the assumptions, the perspective, and the conceptual tools of the discipline.

Defining your evaluative criteria

1. If possible, explain the relative weight in grading assigned to the quality of writing and the assignment’s content:

• depth of coverage
• organization
• critical thinking
• original thinking
• use of research
• logical demonstration
• appropriate mode of structure and analysis (e.g., comparison, argument)
• correct use of sources
• grammar and mechanics
• professional tone
• correct use of course-specific concepts and terms.

Here’s a checklist for writing assignments:

• Have you used explicit command words in your instructions (e.g., “compare and contrast” and “explain” are more explicit than “explore” or “consider”)? The more explicit the command words, the better chance the students will write the type of paper you wish.
• Does the assignment suggest a topic, thesis, and format? Should it?
• Have you told students the kind of audience they are addressing — the level of knowledge they can assume the readers have and your particular preferences (e.g., “avoid slang, use the first-person sparingly”)?
• If the assignment has several stages of completion, have you made the various deadlines clear? Is your policy on due dates clear?
• Have you presented the assignment in a manageable form? For instance, a 5-page assignment sheet for a 1-page paper may overwhelm students. Similarly, a 1-sentence assignment for a 25-page paper may offer insufficient guidance.

There are several benefits of sequencing writing assignments:

• Sequencing provides a sense of coherence for the course.
• This approach helps students see progress and purpose in their work rather than seeing the writing assignments as separate exercises.
• It encourages complexity through sustained attention, revision, and consideration of multiple perspectives.
• If you have only one large paper due near the end of the course, you might create a sequence of smaller assignments leading up to and providing a foundation for that larger paper (e.g., proposal of the topic, an annotated bibliography, a progress report, a summary of the paper’s key argument, a first draft of the paper itself). This approach allows you to give students guidance and also discourages plagiarism.
• It mirrors the approach to written work in many professions.

The concept of sequencing writing assignments also allows for a wide range of options in creating the assignment. It is often beneficial to have students submit the components suggested below to your course’s STELLAR web site.

Use the writing process itself. In its simplest form, “sequencing an assignment” can mean establishing some sort of “official” check of the prewriting and drafting steps in the writing process. This step guarantees that students will not write the whole paper in one sitting and also gives students more time to let their ideas develop. This check might be something as informal as having students work on their prewriting or draft for a few minutes at the end of class. Or it might be something more formal such as collecting the prewriting and giving a few suggestions and comments.

Have students submit drafts. You might ask students to submit a first draft in order to receive your quick responses to its content, or have them submit written questions about the content and scope of their projects after they have completed their first draft.

Establish small groups. Set up small writing groups of three-five students from the class. Allow them to meet for a few minutes in class or have them arrange a meeting outside of class to comment constructively on each other’s drafts. The students do not need to be writing on the same topic.

Require consultations. Have students consult with someone in the Writing and Communication Center about their prewriting and/or drafts. The Center has yellow forms that we can give to students to inform you that such a visit was made.

Explore a subject in increasingly complex ways. A series of reading and writing assignments may be linked by the same subject matter or topic. Students encounter new perspectives and competing ideas with each new reading, and thus must evaluate and balance various views and adopt a position that considers the various points of view.

Change modes of discourse. In this approach, students’ assignments move from less complex to more complex modes of discourse (e.g., from expressive to analytic to argumentative; or from lab report to position paper to research article).

Change audiences. In this approach, students create drafts for different audiences, moving from personal to public (e.g., from self-reflection to an audience of peers to an audience of specialists). Each change would require different tasks and more extensive knowledge.

Change perspective through time. In this approach, students might write a statement of their understanding of a subject or issue at the beginning of a course and then return at the end of the semester to write an analysis of that original stance in the light of the experiences and knowledge gained in the course.

Use a natural sequence. A different approach to sequencing is to create a series of assignments culminating in a final writing project. In scientific and technical writing, for example, students could write a proposal requesting approval of a particular topic. The next assignment might be a progress report (or a series of progress reports), and the final assignment could be the report or document itself. For humanities and social science courses, students might write a proposal requesting approval of a particular topic, then hand in an annotated bibliography, and then a draft, and then the final version of the paper.

Have students submit sections. A variation of the previous approach is to have students submit various sections of their final document throughout the semester (e.g., their bibliography, review of the literature, methods section).

In addition to the standard essay and report formats, several other formats exist that might give students a different slant on the course material or allow them to use slightly different writing skills. Here are some suggestions:

Journals. Journals have become a popular format in recent years for courses that require some writing. In-class journal entries can spark discussions and reveal gaps in students’ understanding of the material. Having students write an in-class entry summarizing the material covered that day can aid the learning process and also reveal concepts that require more elaboration. Out-of-class entries involve short summaries or analyses of texts, or are a testing ground for ideas for student papers and reports. Although journals may seem to add a huge burden for instructors to correct, in fact many instructors either spot-check journals (looking at a few particular key entries) or grade them based on the number of entries completed. Journals are usually not graded for their prose style. STELLAR forums work well for out-of-class entries.

Letters. Students can define and defend a position on an issue in a letter written to someone in authority. They can also explain a concept or a process to someone in need of that particular information. They can write a letter to a friend explaining their concerns about an upcoming paper assignment or explaining their ideas for an upcoming paper assignment. If you wish to add a creative element to the writing assignment, you might have students adopt the persona of an important person discussed in your course (e.g., an historical figure) and write a letter explaining his/her actions, process, or theory to an interested person (e.g., “pretend that you are John Wilkes Booth and write a letter to the Congress justifying your assassination of Abraham Lincoln,” or “pretend you are Henry VIII writing to Thomas More explaining your break from the Catholic Church”).

Editorials . Students can define and defend a position on a controversial issue in the format of an editorial for the campus or local newspaper or for a national journal.

Cases . Students might create a case study particular to the course’s subject matter.

Position Papers . Students can define and defend a position, perhaps as a preliminary step in the creation of a formal research paper or essay.

Imitation of a Text . Students can create a new document “in the style of” a particular writer (e.g., “Create a government document the way Woody Allen might write it” or “Write your own ‘Modest Proposal’ about a modern issue”).

Instruction Manuals . Students write a step-by-step explanation of a process.

Dialogues . Students create a dialogue between two major figures studied in which they not only reveal those people’s theories or thoughts but also explore areas of possible disagreement (e.g., “Write a dialogue between Claude Monet and Jackson Pollock about the nature and uses of art”).

Collaborative projects . Students work together to create such works as reports, questions, and critiques.

Understanding Assignments

What this handout is about.

The first step in any successful college writing venture is reading the assignment. While this sounds like a simple task, it can be a tough one. This handout will help you unravel your assignment and begin to craft an effective response. Much of the following advice will involve translating typical assignment terms and practices into meaningful clues to the type of writing your instructor expects. See our short video for more tips.

Basic beginnings

Regardless of the assignment, department, or instructor, adopting these two habits will serve you well :

• Read the assignment carefully as soon as you receive it. Do not put this task off—reading the assignment at the beginning will save you time, stress, and problems later. An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment.
• Ask the instructor about anything you do not understand. Do not hesitate to approach your instructor. Instructors would prefer to set you straight before you hand the paper in. That’s also when you will find their feedback most useful.

Assignment formats

Many assignments follow a basic format. Assignments often begin with an overview of the topic, include a central verb or verbs that describe the task, and offer some additional suggestions, questions, or prompts to get you started.

An Overview of Some Kind

The instructor might set the stage with some general discussion of the subject of the assignment, introduce the topic, or remind you of something pertinent that you have discussed in class. For example:

“Throughout history, gerbils have played a key role in politics,” or “In the last few weeks of class, we have focused on the evening wear of the housefly …”

The Task of the Assignment

Pay attention; this part tells you what to do when you write the paper. Look for the key verb or verbs in the sentence. Words like analyze, summarize, or compare direct you to think about your topic in a certain way. Also pay attention to words such as how, what, when, where, and why; these words guide your attention toward specific information. (See the section in this handout titled “Key Terms” for more information.)

“Analyze the effect that gerbils had on the Russian Revolution”, or “Suggest an interpretation of housefly undergarments that differs from Darwin’s.”

Additional Material to Think about

Here you will find some questions to use as springboards as you begin to think about the topic. Instructors usually include these questions as suggestions rather than requirements. Do not feel compelled to answer every question unless the instructor asks you to do so. Pay attention to the order of the questions. Sometimes they suggest the thinking process your instructor imagines you will need to follow to begin thinking about the topic.

“You may wish to consider the differing views held by Communist gerbils vs. Monarchist gerbils, or Can there be such a thing as ‘the housefly garment industry’ or is it just a home-based craft?”

These are the instructor’s comments about writing expectations:

“Be concise”, “Write effectively”, or “Argue furiously.”

Technical Details

These instructions usually indicate format rules or guidelines.

“Your paper must be typed in Palatino font on gray paper and must not exceed 600 pages. It is due on the anniversary of Mao Tse-tung’s death.”

The assignment’s parts may not appear in exactly this order, and each part may be very long or really short. Nonetheless, being aware of this standard pattern can help you understand what your instructor wants you to do.

Interpreting the assignment

Ask yourself a few basic questions as you read and jot down the answers on the assignment sheet:

Why did your instructor ask you to do this particular task?

Who is your audience.

• What kind of evidence do you need to support your ideas?

What kind of writing style is acceptable?

• What are the absolute rules of the paper?

Try to look at the question from the point of view of the instructor. Recognize that your instructor has a reason for giving you this assignment and for giving it to you at a particular point in the semester. In every assignment, the instructor has a challenge for you. This challenge could be anything from demonstrating an ability to think clearly to demonstrating an ability to use the library. See the assignment not as a vague suggestion of what to do but as an opportunity to show that you can handle the course material as directed. Paper assignments give you more than a topic to discuss—they ask you to do something with the topic. Keep reminding yourself of that. Be careful to avoid the other extreme as well: do not read more into the assignment than what is there.

Of course, your instructor has given you an assignment so that they will be able to assess your understanding of the course material and give you an appropriate grade. But there is more to it than that. Your instructor has tried to design a learning experience of some kind. Your instructor wants you to think about something in a particular way for a particular reason. If you read the course description at the beginning of your syllabus, review the assigned readings, and consider the assignment itself, you may begin to see the plan, purpose, or approach to the subject matter that your instructor has created for you. If you still aren’t sure of the assignment’s goals, try asking the instructor. For help with this, see our handout on getting feedback .

Given your instructor’s efforts, it helps to answer the question: What is my purpose in completing this assignment? Is it to gather research from a variety of outside sources and present a coherent picture? Is it to take material I have been learning in class and apply it to a new situation? Is it to prove a point one way or another? Key words from the assignment can help you figure this out. Look for key terms in the form of active verbs that tell you what to do.

Key Terms: Finding Those Active Verbs

Here are some common key words and definitions to help you think about assignment terms:

Information words Ask you to demonstrate what you know about the subject, such as who, what, when, where, how, and why.

• define —give the subject’s meaning (according to someone or something). Sometimes you have to give more than one view on the subject’s meaning
• describe —provide details about the subject by answering question words (such as who, what, when, where, how, and why); you might also give details related to the five senses (what you see, hear, feel, taste, and smell)
• explain —give reasons why or examples of how something happened
• illustrate —give descriptive examples of the subject and show how each is connected with the subject
• summarize —briefly list the important ideas you learned about the subject
• trace —outline how something has changed or developed from an earlier time to its current form
• research —gather material from outside sources about the subject, often with the implication or requirement that you will analyze what you have found

Relation words Ask you to demonstrate how things are connected.

• compare —show how two or more things are similar (and, sometimes, different)
• contrast —show how two or more things are dissimilar
• apply—use details that you’ve been given to demonstrate how an idea, theory, or concept works in a particular situation
• cause —show how one event or series of events made something else happen
• relate —show or describe the connections between things

Interpretation words Ask you to defend ideas of your own about the subject. Do not see these words as requesting opinion alone (unless the assignment specifically says so), but as requiring opinion that is supported by concrete evidence. Remember examples, principles, definitions, or concepts from class or research and use them in your interpretation.

• assess —summarize your opinion of the subject and measure it against something
• prove, justify —give reasons or examples to demonstrate how or why something is the truth
• evaluate, respond —state your opinion of the subject as good, bad, or some combination of the two, with examples and reasons
• support —give reasons or evidence for something you believe (be sure to state clearly what it is that you believe)
• synthesize —put two or more things together that have not been put together in class or in your readings before; do not just summarize one and then the other and say that they are similar or different—you must provide a reason for putting them together that runs all the way through the paper
• analyze —determine how individual parts create or relate to the whole, figure out how something works, what it might mean, or why it is important
• argue —take a side and defend it with evidence against the other side

More Clues to Your Purpose As you read the assignment, think about what the teacher does in class:

• What kinds of textbooks or coursepack did your instructor choose for the course—ones that provide background information, explain theories or perspectives, or argue a point of view?
• In lecture, does your instructor ask your opinion, try to prove their point of view, or use keywords that show up again in the assignment?
• What kinds of assignments are typical in this discipline? Social science classes often expect more research. Humanities classes thrive on interpretation and analysis.
• How do the assignments, readings, and lectures work together in the course? Instructors spend time designing courses, sometimes even arguing with their peers about the most effective course materials. Figuring out the overall design to the course will help you understand what each assignment is meant to achieve.

Now, what about your reader? Most undergraduates think of their audience as the instructor. True, your instructor is a good person to keep in mind as you write. But for the purposes of a good paper, think of your audience as someone like your roommate: smart enough to understand a clear, logical argument, but not someone who already knows exactly what is going on in your particular paper. Remember, even if the instructor knows everything there is to know about your paper topic, they still have to read your paper and assess your understanding. In other words, teach the material to your reader.

Aiming a paper at your audience happens in two ways: you make decisions about the tone and the level of information you want to convey.

• Tone means the “voice” of your paper. Should you be chatty, formal, or objective? Usually you will find some happy medium—you do not want to alienate your reader by sounding condescending or superior, but you do not want to, um, like, totally wig on the man, you know? Eschew ostentatious erudition: some students think the way to sound academic is to use big words. Be careful—you can sound ridiculous, especially if you use the wrong big words.
• The level of information you use depends on who you think your audience is. If you imagine your audience as your instructor and they already know everything you have to say, you may find yourself leaving out key information that can cause your argument to be unconvincing and illogical. But you do not have to explain every single word or issue. If you are telling your roommate what happened on your favorite science fiction TV show last night, you do not say, “First a dark-haired white man of average height, wearing a suit and carrying a flashlight, walked into the room. Then a purple alien with fifteen arms and at least three eyes turned around. Then the man smiled slightly. In the background, you could hear a clock ticking. The room was fairly dark and had at least two windows that I saw.” You also do not say, “This guy found some aliens. The end.” Find some balance of useful details that support your main point.

You’ll find a much more detailed discussion of these concepts in our handout on audience .

The Grim Truth

With a few exceptions (including some lab and ethnography reports), you are probably being asked to make an argument. You must convince your audience. It is easy to forget this aim when you are researching and writing; as you become involved in your subject matter, you may become enmeshed in the details and focus on learning or simply telling the information you have found. You need to do more than just repeat what you have read. Your writing should have a point, and you should be able to say it in a sentence. Sometimes instructors call this sentence a “thesis” or a “claim.”

So, if your instructor tells you to write about some aspect of oral hygiene, you do not want to just list: “First, you brush your teeth with a soft brush and some peanut butter. Then, you floss with unwaxed, bologna-flavored string. Finally, gargle with bourbon.” Instead, you could say, “Of all the oral cleaning methods, sandblasting removes the most plaque. Therefore it should be recommended by the American Dental Association.” Or, “From an aesthetic perspective, moldy teeth can be quite charming. However, their joys are short-lived.”

Convincing the reader of your argument is the goal of academic writing. It doesn’t have to say “argument” anywhere in the assignment for you to need one. Look at the assignment and think about what kind of argument you could make about it instead of just seeing it as a checklist of information you have to present. For help with understanding the role of argument in academic writing, see our handout on argument .

What kind of evidence do you need?

There are many kinds of evidence, and what type of evidence will work for your assignment can depend on several factors–the discipline, the parameters of the assignment, and your instructor’s preference. Should you use statistics? Historical examples? Do you need to conduct your own experiment? Can you rely on personal experience? See our handout on evidence for suggestions on how to use evidence appropriately.

Make sure you are clear about this part of the assignment, because your use of evidence will be crucial in writing a successful paper. You are not just learning how to argue; you are learning how to argue with specific types of materials and ideas. Ask your instructor what counts as acceptable evidence. You can also ask a librarian for help. No matter what kind of evidence you use, be sure to cite it correctly—see the UNC Libraries citation tutorial .

You cannot always tell from the assignment just what sort of writing style your instructor expects. The instructor may be really laid back in class but still expect you to sound formal in writing. Or the instructor may be fairly formal in class and ask you to write a reflection paper where you need to use “I” and speak from your own experience.

Try to avoid false associations of a particular field with a style (“art historians like wacky creativity,” or “political scientists are boring and just give facts”) and look instead to the types of readings you have been given in class. No one expects you to write like Plato—just use the readings as a guide for what is standard or preferable to your instructor. When in doubt, ask your instructor about the level of formality they expect.

No matter what field you are writing for or what facts you are including, if you do not write so that your reader can understand your main idea, you have wasted your time. So make clarity your main goal. For specific help with style, see our handout on style .

Technical details about the assignment

The technical information you are given in an assignment always seems like the easy part. This section can actually give you lots of little hints about approaching the task. Find out if elements such as page length and citation format (see the UNC Libraries citation tutorial ) are negotiable. Some professors do not have strong preferences as long as you are consistent and fully answer the assignment. Some professors are very specific and will deduct big points for deviations.

Usually, the page length tells you something important: The instructor thinks the size of the paper is appropriate to the assignment’s parameters. In plain English, your instructor is telling you how many pages it should take for you to answer the question as fully as you are expected to. So if an assignment is two pages long, you cannot pad your paper with examples or reword your main idea several times. Hit your one point early, defend it with the clearest example, and finish quickly. If an assignment is ten pages long, you can be more complex in your main points and examples—and if you can only produce five pages for that assignment, you need to see someone for help—as soon as possible.

Tricks that don’t work

Your instructors are not fooled when you:

• spend more time on the cover page than the essay —graphics, cool binders, and cute titles are no replacement for a well-written paper.
• use huge fonts, wide margins, or extra spacing to pad the page length —these tricks are immediately obvious to the eye. Most instructors use the same word processor you do. They know what’s possible. Such tactics are especially damning when the instructor has a stack of 60 papers to grade and yours is the only one that low-flying airplane pilots could read.
• use a paper from another class that covered “sort of similar” material . Again, the instructor has a particular task for you to fulfill in the assignment that usually relates to course material and lectures. Your other paper may not cover this material, and turning in the same paper for more than one course may constitute an Honor Code violation . Ask the instructor—it can’t hurt.
• get all wacky and “creative” before you answer the question . Showing that you are able to think beyond the boundaries of a simple assignment can be good, but you must do what the assignment calls for first. Again, check with your instructor. A humorous tone can be refreshing for someone grading a stack of papers, but it will not get you a good grade if you have not fulfilled the task.

Critical reading of assignments leads to skills in other types of reading and writing. If you get good at figuring out what the real goals of assignments are, you are going to be better at understanding the goals of all of your classes and fields of study.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Understanding an assignment and assumption agreement

Need to assign your rights and duties under a contract? Learn more about the basics of an assignment and assumption agreement.

Get your assignment of agreement

by   Belle Wong, J.D.

Belle Wong, is a freelance writer specializing in small business, personal finance, banking, and tech/SAAS. She ...

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Updated on: November 24, 2023 · 3 min read

The assignment and assumption agreement

The basics of assignment and assumption, filling in the assignment and assumption agreement.

While every business should try its best to meet its contractual obligations, changes in circumstance can happen that could necessitate transferring your rights and duties under a contract to another party who would be better able to meet those obligations.

If you find yourself in such a situation, and your contract provides for the possibility of assignment, an assignment and assumption agreement can be a good option for preserving your relationship with the party you initially contracted with, while at the same time enabling you to pass on your contractual rights and duties to a third party.

An assignment and assumption agreement is used after a contract is signed, in order to transfer one of the contracting party's rights and obligations to a third party who was not originally a party to the contract. The party making the assignment is called the assignor, while the third party accepting the assignment is known as the assignee.

In order for an assignment and assumption agreement to be valid, the following criteria need to be met:

• The initial contract must provide for the possibility of assignment by one of the initial contracting parties.
• The assignor must agree to assign their rights and duties under the contract to the assignee.
• The assignee must agree to accept, or "assume," those contractual rights and duties.
• The other party to the initial contract must consent to the transfer of rights and obligations to the assignee.

A standard assignment and assumption contract is often a good starting point if you need to enter into an assignment and assumption agreement. However, for more complex situations, such as an assignment and amendment agreement in which several of the initial contract terms will be modified, or where only some, but not all, rights and duties will be assigned, it's a good idea to retain the services of an attorney who can help you draft an agreement that will meet all your needs.

When you're ready to enter into an assignment and assumption agreement, it's a good idea to have a firm grasp of the basics of assignment:

• First, carefully read and understand the assignment and assumption provision in the initial contract. Contracts vary widely in their language on this topic, and each contract will have specific criteria that must be met in order for a valid assignment of rights to take place.
• All parties to the agreement should carefully review the document to make sure they each know what they're agreeing to, and to help ensure that all important terms and conditions have been addressed in the agreement.
• Until the agreement is signed by all the parties involved, the assignor will still be obligated for all responsibilities stated in the initial contract. If you are the assignor, you need to ensure that you continue with business as usual until the assignment and assumption agreement has been properly executed.

Unless you're dealing with a complex assignment situation, working with a template often is a good way to begin drafting an assignment and assumption agreement that will meet your needs. Generally speaking, your agreement should include the following information:

• Identification of the existing agreement, including details such as the date it was signed and the parties involved, and the parties' rights to assign under this initial agreement
• The effective date of the assignment and assumption agreement
• Identification of the party making the assignment (the assignor), and a statement of their desire to assign their rights under the initial contract
• Identification of the third party accepting the assignment (the assignee), and a statement of their acceptance of the assignment
• Identification of the other initial party to the contract, and a statement of their consent to the assignment and assumption agreement
• A section stating that the initial contract is continued; meaning, that, other than the change to the parties involved, all terms and conditions in the original contract stay the same

In addition to these sections that are specific to an assignment and assumption agreement, your contract should also include standard contract language, such as clauses about indemnification, future amendments, and governing law.

Sometimes circumstances change, and as a business owner you may find yourself needing to assign your rights and duties under a contract to another party. A properly drafted assignment and assumption agreement can help you make the transfer smoothly while, at the same time, preserving the cordiality of your initial business relationship under the original contract.

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Assignment Agreement

Jump to section.

An assignment agreement is a contract that authorizes a person to transfer their rights, obligations, or interests in a contract or property to another person. It serves as a means for the assignor to delegate duties and advantages to a third party while the assignee assumes those privileges and obligations. This blog post will discuss assignment agreement, its purpose, essential elements, and implementation practices.

Key Functions of an Assignment Agreement

Below are some key functions of an assignment agreement.

• Facilitating Clear Transfer of Rights and Obligations: Assignment agreement plays a vital role in diverse industries and business transactions by facilitating a transparent transfer of rights and obligations between parties. These agreements encompass intellectual property rights, contractual duties, asset ownership, and other legal entitlements. By clearly defining the assignment's scope and nature, both parties can ensure a smooth transition without any uncertainties.
• Ensuring Protection of Interest: Another important objective of the assignment agreement is safeguarding the assignor and assignee's interests. These agreements provide a legal framework that protects the assignee's rights while relieving the assignor of responsibilities and liabilities associated with the assigned asset or contract. This protection ensures that neither party faces unexpected consequences or disputes during or after the assignment.
• Outlining Consensus on Terms and Conditions : Assignments often involve intricate terms and conditions, necessitating mutual understanding between the assignor and assignee. Assignment agreement serves as binding documents that outline the assignment's terms and conditions, including payment terms, timelines, performance expectations, and specific requirements. By reaching a consensus on these details, both parties can minimize potential conflicts and align their expectations.
• Complying with Legal Laws: Ensuring legal compliance and enforceability is an important objective of the assignment agreement. Also, it is prudent to create these documents according to the relevant rules, regulations, and industry requirements. By adhering to legal guidelines, the assignment agreement becomes a robust legal instrument that provides a solid foundation for potential legal action in case of breaches or disputes.
• Maintaining Confidentiality and Non-Disclosure: Many assignments involve confidential information, proprietary knowledge, or trade secrets that require protection. An objective of the assignment agreement is to establish clear guidelines regarding the confidentiality and non-disclosure of such information. These guidelines define the scope of confidential information, specify restrictions on its use or disclosure, and outline the consequences of any breaches. By ensuring clarity in these aspects, the agreement protects the interests of both parties and fosters a sense of trust .

Best Practices for Crafting an Assignment Agreement

Assignment agreements are vital in different business transactions, transferring rights and obligations from one person to another. Whether it's a merger, acquisition, or contract assignment, implementing an assignment agreement needs thorough consideration and adherence to best practices to ensure a seamless and lawfully sound process. Below are some key practices to follow when implementing an assignment agreement.

• Identifying the Parties Involved: The initial step in implementing an assignment agreement is to identify the parties participating in the assignment agreement. It is vital to accurately define the assignor, who will transfer the rights, and the assignee, who will receive them. The assignment agreement should include precise details of both parties' names and contact information.
• Defining the Scope and Extent of Assignment: It is imperative to define the assignment's scope and extent clearly to prevent potential disputes or ambiguity in the future. It specifies the rights, benefits, and obligations transferred from the assignor to the assignee. In addition, specific details such as intellectual property rights, contractual obligations, and any relevant limitations or conditions should be explicitly outlined.
• Reviewing and Understanding Existing Contracts or Agreements: Assignment agreements often transfer rights and obligations from preexisting contracts or agreements. It is essential to thoroughly review and comprehend these existing contracts to facilitate a seamless transfer. Identifying any provisions restricting or prohibiting assignment is important and should be addressed accordingly. Seeking legal advice is advisable to ensure compliance with contractual obligations.
• Obtaining Consent from Relevant Parties: In some cases, obtaining consent from third parties directly affected by the transfer of rights and obligations may be necessary. Also, it is important to identify these parties and obtain their consent in writing if required. Failure to get permission may lead to legal complications and a potential breach of contract .
• Crafting a Comprehensive Assignment Agreement: Upon collecting all relevant data, it is time to create a comprehensive assignment agreement. This agreement should utilize unambiguous language to define the rights and obligations transferred, specify the effective date of the assignment, and outline any other relevant terms and conditions. Engaging legal professionals specializing in contract law is highly recommended to ensure the agreement's legal validity and enforceability.
• Seeking Legal Advice and Performing Review: It is important to seek legal advice and conduct a thorough review before finalizing the assignment agreement. Experienced attorneys can provide valuable insights, identify potential risks, and ensure compliance with applicable laws and regulations. The legal review helps minimize the likelihood of errors or oversights that could result in future disputes or legal challenges.
• Executing and Recording the Assignment Agreement: Once the assignment agreement has been reviewed and approved, both parties should implement the document by signing it. Also, to enhance its enforceability, it is advisable to have the assignment agreement witnessed or notarized, depending on the jurisdiction's legal requirements. Additionally, maintaining a record of the executed contract is essential for future reference and as evidence of the assignment.
• Communicating the Assignment: Effective communication of the assignment to all relevant parties is important after executing the assignment agreement. Stakeholders, such as employees, clients, suppliers, and contractors, should be notified about the transfer of rights and obligations. It ensures a smooth transition and minimizes potential disruptions or misunderstandings.
• Documenting and Ensuring Compliance: Lastly, it is imperative to maintain proper documentation and ensure ongoing compliance with the assignment agreement's terms. Keeping copies of all relevant documents, including the assignment agreement, consent, and communications related to the assignment, is important. Regularly reviewing and monitoring compliance with the assignment agreement allows for prompt resolution of any issues and helps maintain a transparent and accountable process.

Key Terms for Assignment Agreements

• Assignor: The individual or entity that transfers their rights, responsibilities, or interests to another party using an assignment agreement. And by doing so, the assignor relinquishes any claims and duties associated with the assigned property, contract, or legal entitlements.
• Assignee: The individual or entity that receives the rights, interests, or obligations through an assignment agreement. The assignee assumes the transferred rights and responsibilities, essentially taking on the role of the assignor.
• Obligor: Refers to the party bound by a duty or obligation under a contractual or legal agreement. In an assignment agreement, the obligor is the party whose performance or obligations are assigned to the assignee.
• Assignable Rights: These are the specific rights or interests that can be transferred from the assignor to the assignee via an assignment agreement. These include intellectual property rights, contractual rights, real estate interests, royalties, and other lawful entitlements.
• Consideration: The value or benefit exchanged between the parties in an assignment agreement. Also, consideration is commonly paid in monetary payment, goods, services, or promises. It represents what each party gains or sacrifices as part of the assignment.
• Notice of Assignment: A formal written notification provided by the assignor to the obligor, serving as a communication of the assignment of rights, interests, or obligations to the assignee. This notice establishes the assignee's rights and enables the obligor to fulfill their duties to the correct party.

Final Thoughts on Assignment Agreements

In a nutshell, assignment agreement plays an important role in business transactions, allowing for transferring of rights, duties, and interests between parties. Moreover, by understanding these objectives and addressing them through well-drafted assignment agreement, businesses and individuals can engage in assignments with confidence and clarity. Also, since an assignment agreement includes several legal complexities, it is rational to consult a professional attorney who can guide you through the process.

If you want free pricing proposals from vetted lawyers that are 60% less than typical law firms, Click here to get started. By comparing multiple proposals for free, you can save the time and stress of finding a quality lawyer for your business needs.

ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.

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10 Examples of Good and Right Assignment Letters (Latest)

• July 06, 2021
• In Miscellanea

After previously discussing about formal letter sample The following will discuss in more detail related to an example of an assignment letter.

Table of contents

Definition of Letter of Assignment

Assignment letter is a letter made by an agency or company to give a special task to its employees.

As the name implies, this assignment letter is generally made by a superior or someone with a higher rank in order to assign tasks to his subordinates to do certain tasks.

This assignment letter is also one of the types of official letters, although the use of this assignment letter is internal (only within the scope of the agency/institution).

Function and Purpose of Assignment Letter

Unlike an official letter or power of attorney, an assignment letter has several specific functions and purposes, such as:

• For an official or formal sign if someone is indeed from a recognized agency/company.
• To help the smooth running of a job if the one given the task wants to get in touch with other institutions/agencies outside the company.
• Facilitate work in the community.
• As an official sign in avoiding the occurrence of crimes against others.

Characteristics of Assignments

To distinguish an assignment letter from other types of letters, there are several special characteristics of an assignment letter, including:

• Have an explanation regarding the assignment of leaders from an agency/company to staff who will be given an assignment.
• Do not use casual language, but use standard language and have brief, solid and clear explanations.
• Have letterhead, signature from the authorizing authority and official stamp from an agency/company.
• Does not have a double meaning.
• Writing neatly and sequentially.
• Use firm and polite language.
• Easy to understand.

Parts of the Letter of Assignment

Assignments can be in the form of narratives, columns, and tables.

To make your own assignment letter, there are several important parts that must be in it, including the following:

1. Headmaster

The head of the letter consists of:

• Official letterhead. In this section the contents are in the form of a logo or symbol of an agency and are written using capital letters symmetrically.
• Assignment said. Written using capital letters symmetrically.
• Reference number.

2. Letter Body

The body of the letter consists of:

• Opening paragraph. This section covers the considerations / basis of the letter. These considerations include the reasons for the assignment letter.
• Fill in the assignment letter. It includes the word assignment to whom, the name and position of the employee who gets the assignment and writes down what tasks must be done.

3. Letter Closing

In the closing part of the letter / foot of the assignment letter, it consists of:

• Name and position of the signatory officer. The name is written using a capital letter in each element and ends with a comma.
• Full name of the official who signed the assignment letter. It is written in capital letters for the beginning of each element.
• The signature of the official giving the assignment.
• Place and date the assignment letter was made.
• Service stamp.

4. Distribution and Copy

Assignment letter is given to the person who gets the assignment. A copy of this assignment letter will be sent to the relevant officials/agencies.

5. Things to Show

If the assigned task is a collective task, then the list of assigned employees will be included in the attachment containing the serial number, name, main number, position, rank and information.

The Assignment Letter is not valid after the assigned task has been completed.

Types of Assignments

Here are some types of assignment letters that are often encountered, including:

1. Employee assignment letter

In general, this type of assignment letter is issued by an authorized official with a position above the one assigned.

3. Letter of assignment in charge of the event

For this type of assignment letter, it is usually given to individuals, collectives or individuals who have a special position to become a committee.

This assignment letter is an official assignment letter in which it also contains the jobdesk of the person who was given the letter.

2. Teacher assignment letter

There are many kinds of assignments for teachers, such as: Letters of assignment to attend training and guidance, letters of assignment to become a substitute teacher.

5. Organizational assignment letter

Organizational assignments are issued by the chairman of an organization, be it student organizations or other organizations.

The contents of the organizational assignment letter are generally intended for members of the organization or one of the members who are given the mandate to be able to regulate the activities of the organization's work program.

Example: Being the chairman of the organization's birthday, being the committee of the big day.

4. Company assignment letter

A company assignment letter is almost like an employee assignment letter.

But what distinguishes it is where the company's letter of assignment explains in more detail what tasks will be done.

While the employee assignment letter will not usually be explained in detail because it is still on a company/small business scale.

How to Make a Letter of Assignment

Here is a short way to make a good and correct assignment letter, including:

• The writing of the head of the assignment letter is the same as writing the head of the official letter. Be it in the form of a description, narrative or table.
• The word in the assignment letter uses capital letters, is symmetrical and is 4 hooks from the bottom line of the letterhead.
• The assignment letter number is typed using a distance of 1 jarak hooks.

Important points that must exist in writing a letter of assignment:

• The name of the official giving the assignment is typed by mentioning the name of the position, spaced 4 hooks below the word number.
• The name of the recipient of the assignment is spaced 3 hooks from the bottom of the space with the name and job title giving the assignment.
• If the assignor and assignee have an Employee Identification Number (NIP) then write down their NIP and title.
• If the person giving and receiving the assignment has a NIP, state the group. This one is not required, depending on the agreement of the institution, agency members, companies and also the community.
• The purpose of the letter, date and place of assignment is typed and spaced 3 hooks below the position word. And prioritize the word for.
• Use a good closing greeting, standard, and not pushy.

The following is the order of making a good and correct assignment letter:

• Letterhead.
• No Letter, Attachment and Page.
• Task Points and Time.
• Job Desk / Assigned tasks.
• Signature, Full Name and Agency Stamp.

Sample Letter of Assignment

After knowing some important points about the assignment letter, here are some examples of the assignment letter, including:

a. Sample Company Assignment Letter

LETTER OF ASSIGNMENT

Number: 1906/ST/BS/V/2018

In connection with the construction of the Sri Ratu Hotel, which is located at Jalan Cibubur No. 345 Lembang Regency, West Java Province, hereby assign to:

In order to supervise the construction work of the Sri Ratu Hotel, starting from 19 June 2020 to 02 January 2021.

All costs incurred from carrying out this task will later be charged to the cost of the development project. Applies to the party concerned in accordance with the existing rules.

Thus, this assignment letter is issued truthfully. Participants are expected to be able to carry out with full responsibility.

Bandung, 15 June 2020 Project Manager,

Gilang Setiawan, ST

b. Sample Employee Assignment Letter

Employee Assignment Surat

The undersigned as Operational Manager on behalf of PT. Forward Jaya:

Hereby has given the task to the employees of PT. Maju Jaya with:

In order to immediately work on and complete the fiber optic network installation project in the Bantul area. Not only that, he is also responsible for cleanliness, security, order and all matters related to his duties.

Thus this Letter of Assignment is given, to be used properly with full responsibility.

Bantul, 19 June 2020 Knowing, Operational manager,

c. Sample Teacher Assignment Letter

THE GOVERNMENT OF SELATAN PURWOKERTO REGENCY

EDUCATION AUTHORITIES

SMP NEGERI 1 PURWOKERTO

Pandjaitan District, South Purwokerto Regency, Central Java

Number: 09/154/SMA-1/III/2020

The undersigned is the Principal of the State Junior High School 1 Purwokerto, Pandjaitan District, South Purwokerto Regency, Central Java:

Name: Tiyas Safira, M. of

ID: 37764899910

Place, date of birth: Jakarta, December 08, 1986

Rank / goal. Room: Young Stylist/ IIB

Work Unit: SMP Negeri 1 Purwokerto

To take part in the "Training for Quality Improvement of Foreign Language and Indonesian Subject Teachers" which will be held at the General Sudirman University Meeting Building on 6 to 9 April 2018.

Thus, we convey this assignment letter so that it can be used properly and we ask the government to make a written report after participating in the activity.

Purwokerto, 27 March 2018

Principal of SMP Negeri 1 Purwokerto,

Drs. Gilang Setiawan, M. Ag

ID: 75846197658947225939

d. Example of a Temporary Substitute Teacher Assignment Letter

Number: 10/17-SM/XII/2017

The undersigned below :

Name: Setiawan Putra, M. Sc

ID: 7584357931929

Rank/ Goal.: Coach/ IV A

Position: Head of SMA Negeri 1 Banjarnegara

Name: Tiyas Safira, S. Pd

Position: Physical Education and Health Teacher at SMA Negeri 1 Banjarnegara

To carry out the task as a temporary substitute Physical Education and Health (Penjaskes) teacher at SMA Negeri 1 Banjarnegara during the even semester of the 2017/2018 academic year starting from June 19 to October 17, 2020.

Thus this Letter of Assignment is made, hopefully it can carry out its duties properly and responsibly.

Banjarnegara, 15 May 2017

Principal of SMA Negeri 1 Banjarnegara,

Setiawan Putra, M. Sc

e. Sample Organizational Assignment Letter

EAST NUSA TENGGARA STUDENTS ASSOCIATION YOGYAKARTA CITY Secretariat of Jalan Gajayana Number 87 Malang City

LETTER OF ASSIGNMENT Number: 45/ IMTB/ IIII/2020

That I, the undersigned:

• Name: Gina Wanda
• Address: Jalan Simpang Jaya Ijen No 75
• Position: Chairman of the East Nusa Tenggara Student Association

Give mandate to:

• Name: Aulia Rahma
• Address: Jalan Patimura No. 209
• Position: Chief Executive Officer

To coordinate all members of the East Nusa Tenggara Student Association throughout the city of Jogja in preparation for the organization's anniversary. This task is expected to be done on June 25, 2020 until the event is completed, namely On June 28, 2020.

Thus this letter is made so that it can be done with full responsibility. Thank you for your attention.

Yogyakarta, 22 June 2020 Chairman of the East Nusa Tenggara Student Association

f. Sample Letter of Assignment in Charge of Events

DEPARTMENT OF EDUCATION AND CULTURE WONOSOBO REGENCY SMA 2 WONOSOBO REGENCY Jalan Mawar No 17, Ijen, Wonosobo Tel: 0221976357 Fax. 737432842658

No: 10/SMA2/IIII/2020 Subject: Letter of Assignment

I, the undersigned below:

• Name: Drs. Ade Prasetya
• Position: Principal

Has Assigned Assignments To:

• Name: Sagita Mondesya
• ID: 949374359489
• Address: Jalan Maju Jaya Number 76 Wonosobo
• Position: Religion Teacher
• Work Unit: SMA 1 Wonosobo Regency

To do a task, namely to be the chairman of the even semester Mid-Semester Examination (UTS) committee in the 2020/2021 school year at SMA 1 Wonosobo Regency. The activity will be held from March 30 to April 07 2019.

Thus this letter of assignment is made to be carried out properly with full responsibility. After the training and guidance activities end, it is expected to make a written report.

Wonosobo, 15 May 2020

Principal of SMA 2 Wonosobo Regency

Drs. Ade Prasetya

g. Example of a Training Assignment Letter

DEPARTMENT OF EDUCATION AND CULTURE SMA Negeri 17 Karang Mojo Jalan Manguwoharjo IV No. 100 Depok Sleman

Number: 011/SMAN-17/SRTF/01/20 Subject: Training

In order to improve the quality of high school teachers in the Sleman area and efforts to be successful in carrying out official learning work programs Sleman district government and for the sake of realizing it as a learning city, hereby the Principal of SMA Negeri 17 Karang Mojo will give the task to:

Name: Dwi Setyani, S.Pd ID: 3528324216232 Position: Islamic Religion Teacher at SMA Negeri 17 Karang Mojo

To participate in the certification teacher training education event which will be held on January 04, 2020 to January 10, 2020 at the Teacher Training Center, District Government Education Office Sleman.

Thus this training assignment letter is made so that it can be used properly and with full responsibility. Please submit a report on the results of these activities in writing after this task is carried out.

Sleman, 27 December 2019

Principal of SMA Negeri 17 Karang Mojo,

Vishnu Putra, M.pd

h. Sample Job Assignment Letter

PT. NUSA JAYA Jln. Ahmad Yani No.19, Wonoboyo 57998

Subject: Work Assignment Letter Attachments: – Number: 002/SSK-PI/IX/2020

I, the undersigned, as Warehouse Manager in this matter act on behalf of PT. Jaya shades:

Name: Setia Budi Male gender Position: Warehouse Manager Address: Jl. Ahmad Yani No.19 Wonoboyo

Hereby declare to assign tasks to employees of PT. Nuances Jaya, namely:

Name: Laskar Santoso Male gender Position: Head Driver Address: Jl. Soekarno II No. 35 Wonoboyo

In order to be able to immediately complete the task of sending goods from the main warehouse in the Jayabaya area. But also responsible for discipline, cleanliness, security, and all matters relating to the tasks above.

Thus, I have made this work assignment letter so that it can be used properly and with full responsibility.

Wonoboyo, May 12, 2020 Knowing ,

Warehouse Manager,

Ivory Commander

i. Sample Letter of Assignment from the Education Office

PATI DISTRICT GOVERNMENT EDUCATION AUTHORITIES SMK Negeri 1 Surakarta Jalan Soekarno Hatta 19 Surakarta

LETTER OF ASSIGNMENT Number: I/II/III/2020

The undersigned as the Head of the Surakarta National Vocational School assigns tasks to:

To be able to take part in the Quality Improvement Training for English Subject Teachers which will held at the Central Java Provincial Education Office starting from March 25 to April 10, 2020.

Thus, this assignment letter is given to be carried out with full responsibility and is requested to submit a written report after participating in the event.

Surakarta, March 20, 2020 Assignor, Principal of SMK Negeri 1 Surakarta,

Gunawan Mulyono, M. Pd

Best Practices for Writing a Global Assignment Letter Of Understanding

By Laura Wilkins, CRP, GMS

Those who have relocated globally can attest to the life-changing nature of an overseas assignment—often requiring that the employee sell a home in addition to moving their family to a new country and changing many of their typical routines. Your employee letter of understanding must cover a number of important topics sensitively but clearly—without increasing already high stress levels.

A letter of understanding outlines the details and benefits of an international assignment. This legally binding document, which all parties must sign, serves as an addendum to the employee’s regular employment contract and lays out any differing terms that apply. In addition to the assignment start and end date, job title, and location, the letter of assignment must specify all contractual agreements, a code of conduct, compensation, assignment-specific benefits such as moving expenses, and any repatriation allowance or tax equalization provided.

The letter of understanding should specify all pertinent details without leaving any room for interpretation. Lack of clarity can lead to misunderstandings and costly mistakes which drain resources and distract the employee, impacting the success of the assignment.

The key to drafting effective letters of understanding begins with knowing your employees and focusing on their needs and their families’ needs. You may find sample templates online to help you draft a letter of understanding, but unfortunately, many of them begin like this:

Dear Mr. Jones,

This letter is to inform you that you will be transferred effective [date] to our location in…

Considering the upheaval a relocation will cause in your employee’s life, this approach may come across as overly abrupt. Here are some best practices to help you write an effective letter of understanding.

Discuss the Global Relocation or Assignment First

Having a detailed discussion provides an opportunity to create enthusiasm about a new role by:

• Providing a platform to discuss your global mobility policy and company-provided financial assistance
• Clarifying the specific skill-building and learning opportunities available in the new role
• Showing that the company values the employee and wants to make an investment in his or her future
• Demonstrating that the employee is important to the growth of the business

Holding a preliminary discussion shows respect for the employee and allows you to craft a letter tailored to that individual. In turn, this will likely increase loyalty and productivity and reduce the chance of a declined relocation offer.

Outline the New Role

Your employee’s job title and responsibilities may remain the same in the new location. If so, make sure the letter of understanding includes the name of the person to whom the employee will report and the duration of the transfer or assignment. For employees taking on new responsibilities, you’ll also want to include the following:

• The employee’s new job title or position
• A description of any increased benefits, salary or bonuses

Similar in some ways to an employment offer letter, this portion of the letter of understanding focuses on the specifics of the new role. It documents the job title, salary, and related benefits to eliminate misunderstandings. The appropriate manager should sign and date the letter, and it should include the:

• Employee’s full name and current home address.
• Department names — both the current department and the new destination department.
• Effective date the employee should report to the new location.
• Anticipated end date in the case of an assignment.
• Name of the employee’s new manager.
• Expiration date for the individual’s relocation and assignment benefits.

After you provide this information, you can delve into the specifics of your company’s global mobility policy and explain the benefits the employee will receive. If you’re looking for additional resources on transfer notices, check out our page on 12 Employee Transfer Letter Tips. 

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How to Write an Email to a Professor

Crafting a well-written email is not only a sign of professionalism but also crucial for effectively conveying your message. Whether you're seeking clarification on an assignment, requesting a meeting, or expressing gratitude, here's a short guide on how to compose an email to your professor.

How to Start an Email to a Professor

Email greetings can seem like a tricky business – on one hand, it’s not as formal as a letter, but on the other hand, you want to be respectful, especially in professional and academic contexts.

A good email salutation sets the tone for your email and establishes respect for your professor. Always begin with a formal greeting, using their preferred title and last name (e.g., "Dear Professor Smith"). If you're unsure of their title or preference, err on the side of formality.

Avoid using overly familiar or casual language, such as "Hey" or "Hi [first name]." Remember, you're addressing a respected academic professional, so maintaining a level of formality is essential.

How to Write an Email to a Professor: The Main Body

When composing your email, clarity and conciseness are key. Start by stating the purpose of your email in the opening paragraph. Whether you're seeking clarification on course material, requesting an appointment, or asking for an extension, be direct and specific.

Provide context if necessary, but avoid lengthy explanations. Professors are often busy, so gett to the point quickly. Structure your email with clear paragraphs and use bullet points or numbered lists for multiple points to make it easier to read.

Always use professional language and proper grammar. Avoid slang, abbreviations, or emoticons. Proofread your email before sending it so you don’t make simple mistakes.

How to End an Email to a Professor

The closing of your email should also reflect professionalism. End with a polite closing phrase, such as "Sincerely," "Best regards," or "Thank you," followed by your full name. If you're requesting a response, consider adding a courteous closing sentence, such as "I look forward to your reply."

Avoid using overly informal closings like "Cheers" or "Take care." Remember, your goal is to maintain a respectful and somewhat formal tone throughout the email.

Sending a Sick Email to your Professor

If you're unable to attend class due to illness, it's important to notify your professor promptly. In the subject line, clearly indicate that your email concerns an absence due to illness (e.g., "Absentee Notification: Illness").

In the body of the email, briefly explain your situation and express your regret for missing class. If applicable, inquire about any missed assignments or material covered during your absence. Attach any relevant documentation, such as a doctor's note, if available.

End the email with a polite closing and your full name. It's also courteous to follow up with your professor once you've recovered to discuss any missed coursework or make-up opportunities.

Emailing your Professor: Example Emails

1. consultation.

Subject: Meeting Request for Course Consultation

Dear Professor Johnson,

I hope this email finds you well. My name is [Your Name], and I'm currently enrolled in your History 101 course. I'm writing to request a meeting to discuss my progress in the class and seek guidance on upcoming assignments.

I've thoroughly enjoyed the course thus far and have found the material fascinating. However, I'm hoping to gain further clarity on the expectations for the upcoming research paper and would appreciate your insights on refining my topic.

Would it be possible to schedule a brief meeting at your earliest convenience? I'm available on [offer a few potential meeting times/dates], but I'm flexible to accommodate your schedule.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Full Name] [Your Class/Section Information] [Your Contact Information]

2. Assignment Clarification

Subject: Inquiry about Assignment Requirements for History Essay

Dear Professor Rodriguez,

I hope this email finds you well. I am a student in your History 215 class, and I am currently working on the upcoming essay assignment due next week. I wanted to reach out to clarify a few points regarding the assignment requirements.

Specifically, I was hoping to get clarification on the expected length of the essay and whether outside sources are permitted for this assignment. Additionally, I would appreciate any guidance you could provide regarding the structure and focus of the essay.

Thank you for your assistance and for your dedication to our learning experience. I look forward to your response.

3. Expressing Gratitude

Subject: Appreciation for Recent Lecture

Dear Professor Williams,

I wanted to take a moment to express my sincere gratitude for your insightful lecture on cognitive psychology during yesterday's class. Your ability to explain complex concepts in a clear and engaging manner truly enhances our learning experience.

I particularly appreciated the real-world examples you provided, which helped solidify my understanding of the material. Thank you for your dedication to teaching and for inspiring us to delve deeper into the subject matter.

4. Requesting Letter of Recommendation

Subject: Request for Letter of Recommendation

Dear Dr. Thompson,

I hope this email finds you well. I am reaching out to request a letter of recommendation for an internship opportunity I am applying for this summer.

As a student in your Sociology 401 course, I have greatly benefited from your guidance and mentorship throughout the semester. I believe that your insight into my academic performance and character would make for a strong recommendation.

If you are willing to provide a letter of recommendation, I would be happy to provide any additional information or materials you may need. The deadline for submission is [insert deadline].

Thank you for considering my request. Your support means a great deal to me.

5. Assignment Extension Request

Subject: Request for Assignment Deadline Extension

Dear Dr. Smith,

I hope this email finds you in good health. I am writing to request an extension for the upcoming [Assignment Name], due on [Date]. Unfortunately, I am facing unforeseen personal challenges that have impacted my ability to complete the assignment on time.

I understand the importance of deadlines and am committed to submitting quality work. I am seeking a [number of days] extension to ensure that I can submit a well-prepared assignment.

I appreciate your understanding and consideration of my request. If needed, I can provide additional documentation or discuss this matter further during your office hours.

Thank you for your time.

Best regards, [Your Full Name] [Course and Section Information]

6. Absence Due to Family Emergency

Subject: Absence Notification Due to Family Emergency

Dear Professor Martinez,

I hope this message finds you well. Unfortunately, I am writing to inform you that I am experiencing a family emergency that requires my immediate attention. As a result, I will be unable to attend class on [specific date].

I understand the importance of class attendance and am committed to making up for any missed work. Could you please provide guidance on how to proceed with any assignments or lectures I may miss during this time?

Thank you for your understanding, and I appreciate your support during this challenging period.

Sincerely, [Your Full Name] [Course and Section Information]

Effective communication with your professors not only demonstrates professionalism but also fosters positive relationships that can be beneficial throughout your academic journey. By following these guidelines and using these templates, you can ensure that your emails to professors are clear, respectful, and well-received.

Whenever it’s time for you to move on beyond university, you may want to look at getting yourself a professional email address to ensure your transition into professional life is as smooth as possible.

Updated: July 6, 2024 at 12:49 PM

Published: July 6, 2024 at 12:49 PM

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Engagement Letters - Doing it Right

Real Estate Appraiser Independence , Real Estate Appraisers

Editor’s Note: Appraiser Phil Spool shows how an effective engagement letter puts you in control of an assignment.

Doing it Right: Engagement Letters

by Phil Spool, ASA

Now that many of you are searching for new non-lender clients in the aftermath of the mortgage crisis and HVCC (Home Valuation Code of Conduct), it is advisable not to lose sight of good business practices; one of the best is ensuring that you have a good engagement letter in place.

Appraisal management companies (AMCs) and most lender clients require their own engagement letters but for non-lender clients, an effective engagement letter allows you to control the assignment rather than the client.

Would you quote an appraisal fee without first finding out what type of property it is: single family residence, duplex, commercial property or vacant land? Or without determining who it is for and why is it needed? Will you be required to testify in court? Where is it located and when is the report due? All of these questions are very important and need to be answered before you can quote a fee and the answers need to be in writing. Quoting a fee is one thing, how you are going to get paid is another. This is why an engagement letter is necessary.

Why do you need an engagement letter? To answer this question, one must generally understand the purpose of an engagement letter. In essence, an engagement letter is a legal document that defines the engagement between you and your client. This letter should state the terms and conditions of the engagement, address the scope of the assignment and the terms of your compensation. In a nutshell, you want your client to be in agreement about what is planned and expected in your appraisal report and how and when you are going to get paid.

While each engagement letter may vary depending on the complexity or level of service you are providing, the following are some of the more important provisions needed in your engagement letter. The first four discussed are indicated in Standards Rule 1 and Standards Rule 2 in the Uniform Standards of Professional Appraisal Practice (USPAP).

Type of report to be prepared (SR 2-2). Find out what your client needs in terms of the depth of your report. Perhaps the client is only interested in buying or selling the property and is the only intended user of the report. In that situation, perhaps only a Restricted Use appraisal report is needed. If the client wants a residential appraisal report and wants it on one of the forms, then it will be considered a Summary Appraisal Report. Remember, if the intended use is not for a mortgage transaction and a Fannie Mae form is used, you cannot use the current 1004 or 1073 form because the intended use is already stated, which is for a mortgage finance transaction. Some clients need more detail in the report, perhaps for litigation purposes. In this situation, a Self-Contained appraisal report might be in order. Remember, your fee might be based on the time you spend not only on your research but also in preparing your report. So if you are preparing a Self-Contained appraisal report, you should consider a higher fee than if you are preparing a Summary or a Restricted Use appraisal report.

Address of subject property, brief description of the property, intended user(s), intended use and type of value [SR 1-2 (a), (b) and (c)]. The subject should be adequately described so that the client truly understands what you intend to appraise. This might require the inclusion of a brief description of the property and legal description of the property if it contains multiple parcels with one value. For example, if you are requested to appraise an apartment building, you should consider stating the number of buildings with their addresses and total number of units. If you are requested to appraise a single family residence, perhaps just the address might be sufficient. Also note that the engagement letter may not be the forum for a request of an itemized list of documents you need. You can state: “Attached is a list of documents needed for the completion of the appraisal report. Any delay in receiving the requested items might delay the delivery of the report.”

Indicating the name of your client is a must. If there are other intended users, they should also be listed. The same applies to including the intended use in the engagement letter. Remember, the intended use is not the same as the purpose of the appraisal. Typically, the purpose of the appraisal is the type of value. You might want to consider attaching the definition of whatever type of value is to be determined. Most appraisals determine market value. However, your client may request a value in use or an insurable value.

State the property interest to be valued [SR 1-2 (e) (ii)]. If you are appraising a single family residence or an individual condominium unit, then more than likely you will be appraising the “fee simple” interest of the property. If you are appraising a commercial property with a long-term tenant or a multiple tenant building with long term leases, then more than likely you will be appraising the “leased fee interest.” State in your engagement letter that you are appraising the “fee simple” interest or “leased fee” interest so that there is no misunderstanding if you will be utilizing market rent (for fee simple value) or contract rent (for leased fee value). This may be further expanded in your brief description of the Scope of Work.

Identify any extraordinary assumptions and/or hypothetical conditions. An extraordinary assumption is an assumption if found to be false, could alter the appraiser’s opinions or conclusions. A hypothetical condition is something which is contrary to what exists but is supposed for the purpose of analysis. So if you are doing an appraisal that might require an extraordinary assumption or hypothetical condition, state it. For example, if you are appraising a proposed improvement, such as a proposed house, then you will have the hypothetical condition assuming that the improvements will be completed. If you are appraising a property with a retrospective market value, you will probably have the extraordinary assumption that the condition of the property as of the effective date of appraisal was the same as the date of visit.

Briefly describe your scope of work. This is very important. You should determine the scope of work or scope of assignment in relation to your client’s understanding and expectations. State the approaches you will use to arrive at your opinion of value. Be brief but give enough information so that when the appraisal report is completed and sent to the client, the client is not surprised by something you did not do. An example would be to exclude an approach to value that could be considered appropriate but the utilization of another approach or approaches would be sufficient to arrive at a credible assignment result.

State the agreed compensation amount for your appraisal assignment other than depositions and/or court testimony. It is very important that you and your client are in agreement with the terms of your compensation. Be sure to include your fee for the assignment, retainer and when the balance is due. Indicate who is responsible for payment and that they understand they are financially responsible for the payment. Also, indicate that a fee for court testimony is separate from the appraisal fee. You might want to consider including a late fee charge if payment is not received in the agreed amount of time.

State your requirements for a deposition and/or court testimony, including fee structure. Even if your client tells you that your appraisal report will not be used for any litigation purposes, don’t take a chance. Include in your engagement letter something similar or the same statement that the Fannie Mae form 1004 states in No. 4 of the Statement of Assumptions and Limiting Conditions: “The appraiser will not give testimony or appear in court because he or she made an appraisal of the property in question, unless specific arrangements to do so have been made beforehand, or as otherwise required by law.”

If you are taking on this assignment with the full knowledge of a possible testimony in a deposition and/or court, then state your fee terms, including travel time, preparation work time and fee when arriving at the deposition or court. You might request a flat hourly rate, referred to as “portal to portal” or structure your rates in various categories, such as travel time to and from the deposition and/or court, telephone calls, preparation (review of your work product prior to a deposition and/or court testimony) and fee once you arrive at the venue (attorney’s office for a deposition or court for the trial). Regardless of who deposes you or calls you to testify, state in your engagement letter that the engaging party is ultimately responsible for payment.

State the anticipated delivery date of the appraisal report and the method of delivery. Include the delivery date of the appraisal report and how the appraisal report is to be delivered, such as via regular mail or by email.

Your signature and that of the client at the bottom of the engagement letter. Make sure you have space at the bottom of your engagement letter for your signature and date. Print the client’s name and indicate that the client has to sign above the printed name and that they date the engagement letter when they sign it.

An additional clause to be considered is: “This appraiser is bound by current Uniform Standards of Professional Appraisal Practice (USPAP) guidelines.” This would cover many of the items mentioned above as well as any potential misunderstandings with the client, especially regarding the reporting of a predetermined result, a direction in assignment results, the amount of a value opinion and the occurrence of a subsequent event directly related to the appraiser’s opinion and specific to the assignment’s purpose, all of which are stated in the Management portion of the Ethics Rule in USPAP.

Also, the 2010-2011 USPAP added a new item in the Ethics Rule requiring the appraiser to disclose, prior to accepting an assignment, any services regarding the subject property performed by the appraiser within the prior three years, as an appraiser or in any other capacity. Therefore, if you have not performed any services on the property you intend to appraise, include the following statement or something similar: “I have not performed any services regarding the subject property within the prior three years, as an appraiser or in any other capacity.” If you have performed some form of service on the subject property, then disclose it.

In conclusion, I suggest that you confer with an attorney in drafting an engagement letter you feel comfortable with. My article reflects my opinion what you, the appraiser, should consider when contracting with your client.

About the Author Philip G. Spool, ASA, is a State-Certified General Real Estate Appraiser in Florida, appraising since 1973. Formerly the Chief Appraiser of Flagler Federal Savings and Loan Association, he has been self-employed for the past 18 years. In addition to appraising, he is an instructor with Miami Dade College, teaching appraisal courses and continuing education. He is Vice President and Chairman of real estate programs with the Greater Miami Chapter of the American Society of Appraisers. He can be reached at [email protected] .

Tags: Appraiser Independence , Appraisers , Engagement Letter , Reporting , Scope of Work , Standards of Practice , Success , USPAP , volume 24

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