british citizenship cover letter

Cover Letter for UK Citizenship Application (Naturalisation, Non-EEA)

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A Helpful Guide to Applying for UK Citizenship by Naturalisation

The time has finally come where I can apply for my UK Citizenship and I thought I would document my process so you know what to expect when applying. The Indefinite Leave to Remain application prepared me for this phase of the process and I used some of the evidence I gathered for that in this application.

Disclaimer: This is based on my experience (I’m not a lawyer or immigration advisor) and you should seek professional legal advice if you are unsure. Go to GOV UK to check if there have been any changes to the visa rule & fees.

As things are changing (due 2020 events) with UKVCAS service please keep up to date with UKVI latest information and UKVAS .

Disclaimer: Hi! this post may contain affiliate links which will take you to online retailers that sell products and services. If you click on one and buy something, I may earn a commission, see my Affiliate Disclosure for more details.

How Long Does It Take to Get British Citizenship?

As the routes to citizenship vary this can either be a few years to over 10 years. For me to become a British citizen I have spent five years living here on a UK Ancestry Visa and one year living here on Indefinite Leave to Remain before I could apply for citizenship and now I am waiting for my application to be approved. The whole process will be about six and a half years.

How Can I Apply for UK Citizenship?

There are several ways to apply for British citizenship, the most common ways are:

If you were born in the UK
You have a British parent
You have indefinite leave to remain (ILR)
You have ‘settled status’ under the EU Settlement Scheme
You have ‘permanent residence’ status
You’re married to or are in a civil partnership with, a British citizen
A few other exceptions

If you are applying for UK citizenship through indefinite leave to remain (ILR), settled status, permanent residence or married to or in a civil partnership with a British citizen then the information in this article will be applicable.

Before You Start Applying

There are a few steps you should complete before starting the application, they are:

Pass your ‘Life in the UK Test’ also known as the citizenship test
Have two referees – one needs to be on the list of professional standing and can be of any nationality (see document section for more details)
Prove your English language ability (unless exempt)

Make sure that you get the Life in the UK test and English language requirement done as soon as possible, these can take a bit of time to prepare for. I was lucky, I did my Life in the UK Test as a part of my ILR and Australia is exempt from the English language requirement. All I had to do was find two willing people to be my referees and find the confirmation that I have passed the ‘Life in the UK Test’.

Documents You Should Read

Here are all the documents I found useful when applying and explaining some of the rules and requirements. They are also linked in the sections where I used them as a guide to apply or meet a certain requirement.

Nationality Policy: general information – all British nationals
Nationality Forms Guide
Naturalisation Articles
Become a British citizen by naturalisation (form AN)

Applying Yourself or Using a Company For Your UK Citizenship?

For this application, I applied by myself as it was pretty straight forward. If you feel more comfortable going via a company then definitely do it. If you have a complicated application you should look to getting advice from a lawyer or immigration advisor to help the success of your application.

If at any point you are unsure do read the documents issued by the Home Office, contact the UKVI or hire an immigration lawyer.

British Citizenship Application Form

Prerequisite information.

Before commencing the application there are several details I suggest you gather ahead of time. This will make the application a lot quicker than digging around that document’s cabinet each time a lengthy question pops up.

Here is the evidence I gathered before filling out the application form (not in order):

Previous addresses for the past 5 years including the dates that you lived there from and to
National Insurance Number
Parent’s details like DOB and place of birth
Referee details which includes full name, addresses for the past 3 years, DOB, job title, phone number, email address and passport number
Tax reference which will be on your recent payslip
Work History (UK only) – 10 years – including start/end dates and address. This will be different if you run your own company
Previous application details – date applied, reference number, date of fingerprints
Time outside the UK (that was more than two days) with country, reason, entry and exit dates (holiday or work trips and I needed to provide 5 years)
Identity card (if you have one)
Degree information (if you have one)
English test information (if required)
Biometric details

Filling in the Application

To fill in the online application here .

The paper version is for people applying from the Channel Islands, Isle of Man or a British Overseas Territory or you can use this form if you wish to post your application and documents.

There is digital support for anyone needing help filling out the application (this is not for advice or questions).

You should also read:

the AN guidance to check if you can apply
the nationality forms guide to help you fill in the form

The form itself is relatively simple to fill out once you have the information to hand. My fingers did get a little sore entering in all my holidays!

One thing to note; my friend made a mistake when he was filling in his application in that he accidentally put an unrealistic date, say 2035 or similar, meaning the form showed that he had over 4,000 days outside of the country. There is no verification so if I put 1990 it still allows me to enter that date. Just make sure that you check that it’s the right date and year in your application. Otherwise, it will show you that you’ve had way too many days outside, but his application was still approved even though he did that.

Here Is The Video Guide on Filling Out The Online Form

In this video, I go into all the questions and answer that pop up in the form.

Original or Copies?

Let’s start with a question I get asked a lot! Do you need originals or can they be copies? It states in the application (copied directly from the document section):

You must provide your documents after you submit your application, these can be originals or copies. Any passports provided must be originals. You will be able to upload copies of your documents on our commercial partner’s website, or you can take your documents to your biometrics appointment to be scanned and uploaded by our commercial partner for a fee. Your application may be rejected if you do not provide all mandatory documents. If your application is rejected due to documents not being provided, it will not be considered and an administration fee for each person included in the application will be deducted from your refund.

Documentation Required

Once you have filled in all the questions you will reach the documentation screen. The checklist will cover all of the information you need to provide based on your answers. For the most part it will be similar to mine, but they may ask you to provide other documents if you’re applying via marriage or civil partnership.

All the titles and italics in this section of the article are the documents required by the Home Office for my application and what I have provided to meet these.

On the application it states that you should tick each document to confirm that you have read the requirement, even if you cannot send it. If you are unsure about any of the evidence, read the guidance.

This AN form guide will also give you information on evidence to provide as a part of your application and super helpful!

The passport issued by Australia

Easy, I will provide my passport.

The Australian passport, identity card or official letter to prove the level of English language required

Again, I will be providing my passport for this as Australia is exempt.

Interestingly I have had a few comments from other people saying when they submit their degree information and are from an exempted country it is still prompting them to provide evidence. The advice is to click ‘NO’ to the degree to get around the NARIC prompt on the document list and then write a covering letter with the application to explain why this had been selected (glitch). Please check with UKVI beforehand.

If you are someone that needs to prove this requirement, then UKVI will only accept English language qualifications from the Home Office approved list of acceptable qualifications.

You can find more about the information here:

an English qualification at B1, B2, C1 or C2 level
a degree taught or researched in English

Proof of freedom from immigration time restrictions

Your passport showing permission to remain permanently in the UK
The Home Office letter by which you were given permission to remain permanently in the UK

For this one, I have my passport and Home Office letter when I was granted ILR.

Just to note, the information in the checklist isn’t updated to reflect the BRP cards, here is a statement from UKVI:

You’ll usually have applied for indefinite leave to enter or remain. You’ll have a stamp in your passport or a letter from the Home Office . You could also have a ‘vignette’ (sticker) or a biometric residence permit. Source: Gov.UK

Therefore it was really my BRP card that I needed to provide for my application, at least it was included already!

Life in the UK Test pass notification

Previously completed as a part of my ILR so thankfully didn’t have to do the test again and just provided my pass notification.

When you went for the test in the past your were issued with a pass letter, however, they now just issue you with a number that you enter into your application. This should be emailed to you roughly 10 minutes after you have passed the test.

Current Biometric Residence Permit

Easy, I have one this time!

Proof of living in the UK

If you are married to, or in a civil partnership with, a British citizen, you must have been in the UK for the past 3 years.
If you are not married, or in a civil partnership with, a British citizen, you must have been in the UK for the past 5 years.
If you are an EEA National, you need to include letters from employers, educational establishments or other government departments, indicating your presence in the UK during the relevant 3- or 5-year period.
If you are a Non-EEA National, you need to include your passport to prove you have lived in the UK for the relevant 3- or 5-year period.
If you do not have your passport or it was not stamped when you entered the UK, you need to include letters (for example, from your employer or government department) as proof.
Bank statements or household bills are not suitable proof you have been living in the UK. I get asked this a lot and no you cannot provide these as evidence.

I went a little over re the evidence for this one. I do have both my passports that were mainly stamped on all my entry and exits but I was worried that this wouldn’t be enough, so I included:

All my P60’s since living in the UK (6 in total). If you do not pay tax through Pay As You Earn (PAYE) arrangements, then provide your most recent HM Revenue & Customs Self-Assessment Statement of Account.
HMRC Letter stating the tax I paid from my ILR application.
Two employment letters, one from my ILR and a new one.

To get an HMRC letter is really easy just 0300 200 3300, ask for 5 years’ worth of employment history to be sent to you in a letter. This is the same letter HMRC will provide you if you have lost your P60’s so if you have any gaps do this as soon as you can. It takes roughly a week to arrive.

All of these documents prove that I have been living here, paying taxes and working. Plus, they are not bank statements or household bills.

Two referee declarations

The part of the application, in my opinion, is more difficult, before we get to the detail, I have two wonderful friends to be referees and they met certain criteria. I provided two signed forms and passport photos with my name/DOB on the back of the photo.

Details of Good Character requirement can be found here.

Who can be a referee for British citizenship?

At the time of applying the Nationality Policy: general information – all British nationals stated that:

One referee should be a person of any nationality who has professional standing.
One referee must normally be the holder of a British citizen passport and either a professional person or over the age of 25.
Known you for over 3 years. (To read more about the 3-year requirement, read page 10 of this document ).
Willing to give their information such as passport, three years of addresses etc.

The referee must also:

not be a relative.
not be a solicitor or agent representing you on this application.
not be related to the other referee.
not be employed by the Home Office.
not have been convicted of an imprisonable offence during the last 10 years (unless that conviction can be disregarded in line with the table shown in the Guide).
advise the Home Office of any reason why the applicant should not be registered.

British Citizenship Referee Professional Standing

Here is the Professional Standing list that one of your referees must be.

British Citizenship Referee Form and Process

I was searching for this form for ages, turns out even though documents page requests you tick the box the form will only be given to you in the next part of the application. You can also search online as well, here is a copy.

The form states that you need to put DOB and name on the back of the photo but if you are applying online and uploading to UKVCAS portal then you just need to upload the form with a photo and no need to fill in the back of the photo. Hopefully this will be corrected on the form in the future.

As a part of the application process, your referee will need to provide you:

Address(es) for last 3 years
Date of birth
Phone number
Email address
British passport number (if British)
How they know you

These details need to be entered by you in the online application form.

Frequently Asked Questions on Referees

On my YouTube channel I get asked a lot of the same questions so I thought I would encorporate my answers into this post to.

Who fills in the form: the referee fills in the form.
Where do I put my referee details: You add the information in the online application. I show an example somewhere in this video around the 5:40 mark: https://youtu.be/RfIxdedOZJE
Why do I need to have 3 years of addresses and passport number of my referee? The online application form asks for this so I provided as requested.
Where do I upload my referee form: I uploaded this with my other documents on the UKVCAS portal. You can watch the video here: https://youtu.be/MRIchfmFW64
Can xyz professional be included: Contact UKVI if you are unsure if your referee meets the requirements.

Evidence of identity

You must include one of the following:

your passport
your national identity card
your Home Office travel document
your Home Office entitlement card
your Home Office ARC letter
your BRP card
your birth certificate
your driving licence

You must include evidence you have legally changed your name if it is now different to the one on your supporting document.

If you took the Life in the UK Test and used one of the above documents as evidence, you should use the same one here.

I used my old passport as my proof of identity when I took my Life in the UK test, so I included that plus my most recent passport. Additionally, they need my BRP card to support another requirement so that should meet everything.

Here’s The Video Guide Covering The Documents You Need For Your Application

Declarations

The next step of the application is the referee declaration which are the downloadable forms I mention above and confirming the information you provided is correct. Once you are happy, tick the boxes and you will be taken to the payments screen.

Pay (British Citizenship Application Fee)

Unlike ILR you will not get the option to speed up the process and it will be the standard service you choose. To become a British citizen by naturalisation will come to a total of £1,349.20 which is £1,330 for the application and £19.20 for the biometrics.

You will get a warning/ bold statement at this point saying that once you pay there is no going back on the application.

The biometric appointment is the next phase of the application process, you can read more about it here . You can watch these videos on Citizenship Ceremony and applying from your British passport.

Applying for British citizenship

This advice applies to England. See advice for See advice for Northern Ireland , See advice for Scotland , See advice for Wales

You should check if you’re eligible to apply for citizenship - there are different routes to apply.

Most adults who have migrated to the UK get citizenship by applying to ‘naturalise’.

Applying for citizenship takes time and you will not get your money back if your application is refused.

Check how much it costs to apply

You usually pay £1,330 to apply for adult citizenship or £1,012 for children. If you’re applying for citizenship as an adult you’ll also have to pay:

£50 to do the Life in the UK Test

around £150 if you have to do an English test

You will not get most of your money back if your application is refused - for example, if you’re not eligible or you sent the wrong documents.

You can find out more about the fees for citizenship applications on GOV.UK .

If you’re applying for a child and you can’t afford the fee

You can apply for a ‘fee waiver’. If you get a fee waiver, you will not have to pay the fee.

To apply for a fee waiver, you have to show you don’t have enough income and savings to pay for both the fee and essential costs like food and rent. You’ll need to send documents showing your income and spending for the last 6 months, for example your:

bank statements for all your accounts

tenancy agreement

utility bills

If social services give you money to help you look after your child, you’ll automatically get a fee waiver - you’ll need to send documents to prove this.

You can apply for a fee waiver on GOV.UK .

Check what you need to apply

Before you apply for citizenship, it’s worth preparing what you’ll need.

When you apply for citizenship through naturalisation, you’ll need to:

prove how long you’ve lived in the UK

pass the Life in the UK Test

prove you understand English

check you’re of ‘good character’ - this means showing you haven't recently broken the law or gone bankrupt

give the names of 2 people who can help prove your identity - these are called ‘referees’

If you're applying for citizenship for your child

You’ll need to make a separate application for your child.

If your child is under 18 years old, you can apply to ‘register’ them as a British citizen. Registering is a way of applying for British citizenship.

The application process is easier for children - they don't have to:

prove their knowledge of English

do the citizenship ceremony

You can check if your child can get British citizenship and what form you should use .

Prove how long you’ve lived in the UK

You usually need to prove how long you’ve lived in the UK - this is called the ‘residency requirement’.

You need to prove your residency even if you've done it before - for example, by applying for 'settled status'.

The length of time you need to prove will depend on your situation.

These are the steps you should follow:

1. Work out when you were in the UK

You should work out exactly when you were in the UK during the last:

3 years if you’re married to or in a civil partnership with a British citizen

5 years if you’re not married to or in a civil partnership with a British citizen

To help with this, you could make a list of the dates you travelled outside the UK by:

checking old calendars

checking travel bookings

looking for exit and entry dates stamped in your passport

You also need to make sure you were in the UK on the same day 3 or 5 years ago as the day you’re applying. If you weren’t in the UK exactly 3 or 5 years ago, it’s usually best to wait until it’s been 3 or 5 years since the date you returned to the UK and then apply. If you were out of the UK for a long time, talk to an adviser .

2. Check what absences from the UK are allowed

You should check how many days you were outside the UK - if it's over the limit you might be refused. You'll need to separately count these for the:

3 or 5 years you’re providing evidence for in your application

12 months before you apply

You can be out of the UK for up to 90 days in the year before you apply. If you were away for longer, you could delay applying. This would mean your absence is counted in the 3 or 5 years you’re using in your residence requirement.

3. Check you have the evidence to show you were in the UK

You’ll need to give the Home Office your current passport and old passports that cover the time you’ve been in the country. If you have any entry and exit stamps in your passport, check they match the dates you’ve said you were in and out of the country on your application.

Check if your passport has an entry stamp for when you first entered the UK. You might not have one if for example you’re an EU citizen.

If you don’t have a passport with an entry stamp, you’ll need other evidence to show you were in the UK, for example:

payslips and P60s

a letter from your employer or education provider with start and end dates

a letter from a benefits provider like the Department for Work and Pensions (DWP) showing when you got benefits

You might also be able to use other evidence, like household bills.

If you don’t have a passport or travel documents because you’re a refugee, the Home Office should accept that you didn’t leave the UK after you arrived.

Pass the Life in the UK Test

You need to pass the Life in the UK Test before you apply for citizenship.

The test asks questions about UK laws and the legal system, working and other details of life in the UK.

You can do the test any time before you apply.

Check if you need to do the test

You don’t need to pass the Life in the UK Test if:

you’ve already passed it - for example, if you took the test when you applied for 'indefinite leave to remain'

you’re under 18 or over 65 years old

If you’re aged 60 to 64 and can show you’re unlikely to pass the test before you turn 65, the Home Office might agree you don’t have to do the test. For example, if you're receiving medical treatment for a serious illness.

If you have a physical or mental condition that stops you passing the test, you might not have to do it. You'll need to ask your doctor to confirm that your condition:

is unlikely to change

makes it impossible for you to pass the test - for example, a learning disability or brain injury that stops you remembering facts

You can get a form for your doctor to fill in on GOV.UK.

Doing the test

You can do the test as many times as you need to - but you have to pay a fee each time.

You need to study the official handbook to pass the test. You can also buy an app to practise - search for the official Life in the UK Test app by TSO (The Stationery Office).

Some colleges offer short courses to help prepare for the test. You'll have to pay a fee to attend.

You can book the Life in the UK Test and buy the official handbook on GOV.UK.

Prove you understand English

You need to prove you understand English, Welsh or Scottish Gaelic before you can apply for citizenship.

Check if you need to prove you understand English

You don’t need to prove you understand English if:

you’re from a country that’s exempt - check which nationalities don't have to prove they understand English on GOV.UK

you have a degree that was taught or researched in English - check how to show your degree was in English on GOV.UK

If you’re aged 60 to 64 and can show you’re unlikely to learn English before you turn 65, the Home Office might agree you don’t have to prove your knowledge of English. For example, if you're receiving medical treatment for a serious illness.

makes it impossible for you to learn English - for example, a learning disability or brain injury that stops you learning the language

You can get a form for your doctor to fill in on GOV.UK.

Proving you understand English

You'll need to pass a speaking and listening test at an approved centre - you can find a secure English language test provider on GOV.UK.

The test costs around £150. Tests are usually valid for 2 years - if you’ve already done a test, you can check your English language test is still valid on GOV.UK.

Check you’re of good character

You usually need to prove you’re of good character before you can apply for citizenship.

The Home Office look at a range of things to decide this.

For example, the Home Office might decide you’re not eligible if you have:

unpaid taxes in the UK

an NHS debt

been declared bankrupt

a criminal record

broken a condition of your leave in the last 10 years - for example working or claiming public funds without permission

If you have any points on your driving licence, you must print a summary of your record from the DVLA website and include it with your application.

You should say if you've received any fixed penalty notices in your application. Your good character won't be affected, as long as you've paid them.

It’s important to be honest and include anything that’s relevant to your application - for example, a criminal conviction. If the Home Office finds you've left something out, they might refuse to accept your application.

If you think you’ll have problems with proving you are of good character, you should talk to an adviser before you apply.

Provide 2 referees

You’ll need to give the names of 2 referees on your application. These are people who know you and can help prove your identity.

Both of your referees should have known you personally for more than 3 years. They must not be:

your relative

your solicitor or agent

employed by the Home Office

They can't be a referee if they've had a criminal conviction in the last 10 years, unless a certain period of time has passed. This is called the ‘rehabilitation period’. For example, the rehabilitation period for a fine is 1 year. You can find the rehabilitation periods on GOV.UK.

Your referees should include:

a person who has 'professional standing' - for example, a civil servant of any nationality

a person who is a British passport holder and either has professional standing or is over the age of 25

The Home Office has a list of people they accept as referees - they’re called ‘acceptable professional persons’.

Before you apply, check the list and the rest of the rules for referees in the nationality guidance on GOV.UK. The list of who can be a referee is under 'Commonly used terms'.

Check your application carefully

It’s important to check you have the right information and documents before you apply. If something is missing or wrong, the Home Office can refuse to accept your application and you will not get your money back.

If the Home Office decide you lied on your application, they might stop you applying again for 10 years.

If you need help preparing your application

You should talk to an adviser if you need help with completing your application or providing evidence.

How to apply

You can usually apply for citizenship online or by post.

If you’re from the Channel Islands, Isle of Man or a British Overseas territory, you must apply by post.

It's a good idea to send your paper application by recorded delivery, so you can make sure it's delivered.

Find out more about applying if you’re married to or in a civil partnership with a British citizen on GOV.UK.

If you're not married or in a civil partnership with a British citizen, the way you apply will depend on your current immigration status. You can find out how to:

apply if you have indefinite leave to remain or settled status on GOV.UK

apply if you have permanent residence status on GOV.UK

Submit your documents

If you’ve applied on a paper form, you’ll need to submit your documents - for example, send your passport with your application.

If you’ve applied online, you can scan your documents and upload them to your online application - you don’t have to physically send them to the Home Office.

It’s a good idea to download or print a copy of your finished application for your records.

Book your biometric appointment

You’ll usually get an email asking you to book an appointment to have your photograph and fingerprints taken. These are called your ‘biometric information’.

You’ll need to book an appointment on the UK Visa and Citizenship Application Service website .

You can check what to bring and if anyone needs to go with you on GOV.UK .

After you’ve applied

You need to tell the Home Office if you change your personal details during this time. For example, if you change your address.

The amount of time you wait for the Home Office’s decision will not affect your existing rights in the UK - for example, you can continue to work or claim benefits.

The Home Office will write to you if they need more details about your application. You should reply within 2 weeks if you can. If the Home Office doesn't hear from you by then, they might make a decision on your application based on the information they already have.

UK Visas and Immigration (UKVI) will try to make a decision about your application within 6 months, but it might take longer. If you’re worried about a delay, you can:

contact UKVI to check if there’s a problem with your application - check how to contact UKVI on GOV.UK

make a complaint about the delay - check how to complain to UKVI on GOV.UK

Travelling outside the UK before you get British citizenship

You can travel outside the UK if you’ve applied for British citizenship. You should make sure you can get emails and letters about your application while you’re away.

Organise a citizenship ceremony

If your application is successful, you must arrange a citizenship ceremony. These are usually held at your local council. Find out more about booking your citizenship ceremony on GOV.UK.

Replace or correct a UK citizenship certificate

You’ll have to pay a fee to replace or correct a UK citizenship certificate. Find out more about replacing or correcting your citizenship certificate on GOV.UK.

Travelling outside the UK after you get British citizenship

If you want to travel outside the UK after getting British citizenship, you’ll need to apply for a British passport.

Make sure the details on your current passport are the same as your citizenship certificate. For example, check your name is spelled the same. If any of the details are different, you will not get a British passport.

You can find out more about how to apply for a British passport on GOV.UK.

Register to vote

Becoming a British citizen means you can vote in all elections or referendums. You can register to vote on GOV.UK.

If your application is unsuccessful

If your application is unsuccessful, the Home Office will write to you and tell you why.

It will not affect your current right to stay in the UK.

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Application for Naturalization & U.S. Citizenship (Form N-400)

Do you have a sample cover letter to submit with Form N-400?

Home » Do you have a sample cover letter to submit with Form N-400?

April 20, 2021

CitizenPath has created a sample cover letter to help you file Form N-400, Application for Naturalization . You are not required to use a cover letter when filing Form N-400. However, an N-400 cover letter can be helpful if you have unusual circumstances or need to clarify the details of your case.

Always keep your cover letter short and simple. Include the vital information such as your name and alien registration number. Be concise when explaining the purpose of the letter.

Sample N-400 Cover Letter

Use this sample cover letter as a guide. Do not submit this letter without updating it to fit your specific situation.

You may want to simply itemize the contents of your naturalization application package. Or you can use the cover letter to bring information to the attention of the USCIS officer who will be reviewing your case. For example, you may want to make sure the officer knows you will be requesting a waiver of the English language or civics exam requirement due to your age. The N-400 cover letter is the appropriate place to highlight this.

RECOMMENDED: Top 7 Questions When Applying for Citizenship

Mistakes on your N-400 application can cause costly delays or a denial.

Where to address your cover letter for form n-400.

Address your letter to the same address that you file Form N-400. Refer to the USCIS instructions for your applicable filing address. Or if you’ve used CitizenPath to prepare your N-400 application, refer to the custom filing instructions for the USCIS mailing address.

Immigration Form Guides Form I-90 Form I-129F Form I-130 Form I-131 Form I-131A Form I-134 Form I-485 Form I-751 Form I-765 Form I-821D Form I-864 Form N-400 Form N-565 Form N-600

© Copyright 2013-2024, CitizenPath, LLC. All rights reserved. CitizenPath is a private company that provides self-directed immigration services at your direction. We are not affiliated with USCIS or any government agency. The information provided in this site is not legal advice, but general information on issues commonly encountered in immigration. CitizenPath is not a law firm and is not a substitute for an attorney or law firm. Your access to and use of this site is subject to additional Terms of Use .

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Writing a covering letter to the Home Office

When you send an application to the home office, it is good to write a covering letter to send with it. in this letter, you can write down what kind of application you are making, which documents you are sending with it and why you think you meet the requirements set out in the rules. we recommend that any letters sent to the home office should be sent by recorded delivery. if you are sending important original documents, these should be sent by special delivery..

What you will need to include in this letter will depend on your individual case. However, below is a template with some ideas. You can also download this template as a word document here .

Home Office address (in full) Your address (in full)

Date: insert

Home Office Reference: insert

Recorded delivery reference: insert

Dear Sir/Madam, Your name, date of birth and nationality

Name, date of birth and nationality of each dependant

Repeat the Home Office Reference

I wish to make an application for [insert type of leave you wish to apply for and which rule/policy you are applying under].

[List the documents you are sending with the application. This helps to show the type of evidence you have to support your case.]

I enclose the following:

Application form;
Original, valid passport (number [insert] )
Witness statement dated [insert date];

[List everything else you have enclosed]

Fees / Fee waiver / Fee exempt

[If you are applying for a fee waiver ( see here for our fact sheet for further information ) you need to completed and enclose the fee waiver application form along with your application for leave to remain. You should also explain how you meet the requirements for a fee waiver or why you are fee exempt here.]

[Include information about your/your family’s immigration history. You should explain why you are seeking to apply for/extend your leave to remain. If there are any compassionate aspects of your case (e.g. mental health problems/abuse or neglect/bereavement) it is important to explain them here.]

[Set out the rule/policy you are applying under and write underneath how you meet the rule. FOR EXAMPLE (please note that this is an example only, DO NOT just copy this because you will need to identify which rule applies to your case and include information specific to you):

Paragraph 276ADE. The requirements to be met by an applicant for leave to remain on the grounds of private life in the UK are that at the date of application, the applicant:

(i) does not fall for refusal under any of the grounds in Section S-LTR 1.2 to S-LTR 2.3. and S-LTR.3.1. in Appendix FM; and

I have no previous convictions and I am of good character. I do not fall within any of the exclusions.

(iv) is under the age of 18 years and has lived continuously in the UK for at least 7 years (discounting any period of imprisonment) and it would not be reasonable to expect the applicant to leave the UK; or

I am 17 years old and I have lived in the UK since I was 9 years old. It would not be reasonable for me to leave the UK because I have lived here for a very long time. I have been to primary and secondary school here in the UK. As I have explained in my witness statement, I do not know anyone in [the country of your nationality] and all of my friends and family are here…]

[ Please see here for our fact sheets which provide further information about some of the rules and policies.]

The best interests of child[ren]

[Explain here why it would be in the best interests of your child for you/them to remain in the UK. If you have any evidence to support this (e.g. letters from teachers, doctors or nurses), then refer to the evidence here. Refer to the Home Office’s obligation to ‘have regard to the need to safeguard and promote the welfare of children’ and to their duty to consider children’s best interests as a primary consideration.]

[ Please see here for our fact sheet about children’s best interests.]

Rights under Article 8 ECHR

[Explain why it would breach your rights/your family’s rights under Article 8 of the European Convention on Human Rights (right to respect for private and family life) if you/your family were removed from the UK.]

[ Please see here for our fact sheets about rights under Article 8. ]

[If you make an application on the basis of your human rights protected by Article 8 ECHR and it is refused, you may not get an in-country right of appeal if the Home Office decides that your case is ‘clearly unfounded’. This means that your case clearly does not meet the rules/ policy and is bound to fail. If you are not given an in-country right of appeal, you have to leave the UK and appeal the refusal from somewhere else. The Home Office has stated that this should not apply if your application relies on a British child, a child who has lived in the UK for at least seven years, or if there are exceptional circumstances which mean that family life cannot continue outside of the UK or that it is in a child’s best interest to remain in the UK. An application based on Article 8 ECHR should not be certified if you are extending your leave to remain. If you are concerned that your case may be certified as clearly unfounded, you should set out why you should be granted an in-country right of appeal if your application is refused here.]

Access to public funds

[Even if you are granted leave to remain, you will normally not be allowed to access public funds. For some types of leave (for example, if you are applying on the basis of your family or private life on the ’10 year route to settlement’), you can ask to be given access to public funds. If you already have leave to remain and you are applying to extend it, and you currently have access to public funds, you will need to explain that you still need public funds for your next grant of leave. If you are granted leave without access to public funds, and you need to apply for access, please see here for further information . You will need to provide evidence of why you need access to public funds and you should explain how you meet the requirements here.]

[Explain why you believe you/your family should be granted leave to remain in the UK. Emphasise any compassionate circumstances and request that the application is considered as soon as possible.]

Yours faithfully,

Your signature

For more help with making your own application, click here .

Has this information helped you? Please tell us what you think by clicking here .

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Cover letter guidance

Why a cover letter may be critical for an application.

While some applicants are persuaded that a cover letter is crucial for any application submitted to Home Office, others deny its importance. Some applicants believe that a cover letter can save an applicatiuon that is weak or does not met the criteria. As in many cases, the truth lies somewhere between those two extremes. Cover letter is highly unlikely to rescue a weak application. But it can help in borderline cases. Where evidence is not clear or the case does not appear straithforward from the documents presented to the Home Office.

Lawyers often use cover letters in their submissions to the Home Office. However often they are not neccessary and may even harm your application if written incorrectly. Whether you do your application by yourself or with the help of a lawyer, make sure the cover letter will help your case.

The first thing to know is that the cover letter cannot replace evidence required by the Home Office. It is only a source of additional information or clarification for the Home Office.

how to write great cover letter for home office application

How to write a great cover letter.

In most applications a cover letter plays only a subsidiary role. Only when there are problems it is nedeed. Your evidence is not clear or you have to explain something to the Home Ofice, a cover letter gains in importance.
While writing a cover letter it is important to keep in mind the goal we want to achieve. The letter should be concise, well written and to the point.
When writting the letter focus on the issue that is crucial to the case. Do not add unnecessary information or clutter the letter.

Well written cover letter is very important in more complex or weaker applications. You should use professionals to do it for you. We have great experience in dealing with Home Ofice. Our lawyers have done hundreds of Home Office application submissions. We know when the cover letter can benefit an application. We know how to write one.

Our service

Our experienced immigration lawyer can write a cover letter for you for a reasonable price. Or help you with the whole process of applying for any visa/ILR or naturalisation application.

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Preparing Cover Letter For UK Visa and Immigration Application

A cover letter for an immigration application is an important document to explain all the relevant information, requirements and documents related to your UK visa and immigration application. Our specialist team of immigration solicitors can prepare a detailed cover letter in support of your UK visa and immigration application to show how you meet the relevant requirements of the UK immigration laws for your application to be successful.

Preparing a cover letter in support of your immigration application is a one-off service and all the work on the cover letter will be completed in one session lasting up to 60 minutes.

The cover letter our immigration solicitors and lawyers prepare in support of your immigration application may contain the following:

relevant background information and immigration history;
referencing the relevant UK immigration laws applicable to your immigration application;
listing and explaining all the relevant supporting documents to meet the relevant requirements of the immigration laws;
addressing any complex issues in the immigration application, where necessary;
explaining how you meet all the relevant requirements for your application to be successful.
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Our Fixed Fee For Preparing Cover Letter

Our immigration lawyers will charge a fixed fee ranging from £300 to £600 (no VAT) to prepare a detailed cover letter in support of your UK visa and immigration application.
The agreed fixed fee will be dependent on the type of application, complexity of the matter and volume of work involved in preparing the cover letter.

Our Fixed Fees For One-Off Immigration Services

Our fixed fees for one-off immigration services are as given in the fee table below:

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Letter TEMPLATES

UK VISA & SETTLEMENT

APPLICATIONS

LETTER TEMPLATES

Our Professionally written Letter Templates will help you to put together essential Cover Letters, Sponsor Statements, Declarations or Consent letters for your UK Visa or Settlement Application .

Our Templates have been used in hundreds of successful client cases .

Each template has been designed to:

Include all of the critical details that are relevant to your case
Provide suggestions on what to include in your letter
Easily fill in your and/or your sponsor's personal information

UK Visitor Visa Letter Templates

Visitor Visa Letter Templates for:

Inviting Family Members / Friends / Partners to visit the UK
Carrying out permitted Business activities e.g. to attend meetings, conferences, training etc
Musicians, Artists and Entertainers to perform at festivals and events
Visiting schools/universities for potential studying in the UK

UK Spouse / Partner Visa

Letter templates.

UK Spouse / Partner Letter Templates for:

Joining and Settling with your British Spouse / Partner in the UK
Entering the UK as a Fiancé(e) to Marry and Settle with your British Partner in the UK
Extending or Renewing your current UK Spouse / Partner Visa
Switching to the Partner Route from another Visa Category

Skilled Worker Dependant Visa

Skilled Worker Dependant Letter Templates for:

Joining your Spouse/Partner who holds a Skilled / Health and Care Worker Visa in the UK
Extending or Renewing your current Skilled / Health and Care Worker Dependant Visa
Switching to a Skilled / Health and Care Worker Dependant Visa from another Visa Category

Indefinite Leave to Remain

Indefinite Leave to Remain Letter Templates for:

Obtaining Settlement in the UK on the Spouse / Partner Route
Obtaining Settlement in the UK on the Skilled Worker Route

Why you need to include certain Letters with your UK Visa/Settlement Application

Invitation / Sponsor Letter Templates for Visitor Visas

A UK visitor visa invitation letter is for those coming to visit family or friends in the UK, to provide information about the planned visit, such as the purpose of the visit, the length of the stay, and where they will be staying.

The invitation letter should also include information about the relationship between the UK resident sponsor and the visa applicant.

Cover Letter and Support Letter Templates for Spouse / Partner / Dependant Visas

Cover letters are the best way to summarise your case and confirm how you meet all of the requirements for your/your partner's or dependant's visa, to the caseworker who will be assessing your application at the Home Office.

Applicant's Cover Letter
Sponsor's Letter of Support
Statement from Third Party (your friends & family)

Templates for Employment/Financial Evidence

Depending on the visa category you are on, or your/your sponsor's financial circumstances, you will need certain letters to evidence your employment or that you have sufficient funds to support yourself and any dependants during your stay in the UK.

Letter from your Employer(s)
Declaration of source of your Savings
Letter from your Accountant

Accommodation Letter Templates

Living in rented accommodation or a property owned by family/friends? You will need either a:

Letter from your Landlord/Lettings Agent
Consent Letter from your Family member/friend

Other Services you may be interested in:

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Frequently Asked Questions about the Letter Templates

Who are these for?

Depending on your and/or your partner's circumstances, you may need to provide declaration, consent or other letters of support with your application.

These templates will save you and your partner’s time, and provide full peace of mind that you worded and structured the letter(s) to satisfy the Immigration Rules.

Are they appropriate for me and/or my partner?

These templates are designed to assist those who want to complete their UK Partner visa process themselves, but need to know how to put together supporting/consent letters to address specific aspects of the application, for example, if you are/will be living in your family or friend's accomodation, or you will be relying on savings to meet the financial requirement.

How do we use the letter templates?

The letter templates have been structured and designed so that it is easy to incorporate your personal information and situation.

It will be clearly marked where you will need to enter/confirm further info, in each template.

For example:

Sponsor's Name has been employed by Company Name as a Job Title since DD/MM/YYYY .

His/Her salary is £ XX,XXX per annum, and he/she has been paid this level of salary since his/her employment commenced.

Is there a the Money Back Guarantee?

No, Refunds are not available for our Letter Templates once you have downloaded them.

The onus will be on you:

To decide and purchase the correct template(s) that is/are appropriate for your case
Include the correct/relevant information in your actual letter(s). The templates only provide the structure and suggestions of the wording to use in your respective letter.

How Long will it take to receive my Template?

Immediately after purchase.

Each template is a Microsoft Word Document which comes in a downloadable Zip file.

If I buy a Template, am I allowed to ask you questions about my application?

No, if you would like specific advice about your Visa application, We also offer a 25 minute consultation service for £120 which you can book here .

What format will the letter templates be in?

They will all be in Microsoft Word format packaged together in a Zip file.

Is there a discount if I buy several templates together

No. We have made each individual template as affordable as possibe.

If you are looking for a more comprehensive template bundle, checkout our ' Tailored Checklist and Letter Templates Pack ' HERE

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Entering and staying in the UK

Apply for confirmation of British nationality status (form NS)

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the NS guidance to check if you can apply
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You can also use this paper form if you live elsewhere and want to apply by post. You will need to submit your documents with your application.

Send the form and payment slip (including the fee) and your documents to:

the Lieutenant Governor if you are in the Channel Islands or Isle of Man
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Department 1 UK Visas and Immigration The Capital Building New Hall Place Liverpool L3 9PP

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Cover letter

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Cover letter or other supporting documents

Post by 8129346 » Tue Nov 16, 2021 1:03 am

Re: Cover letter or other supporting documents

Post by alterhase58 » Tue Nov 16, 2021 9:22 am

Post by prs » Tue Nov 16, 2021 11:02 am

Post by 8129346 » Thu Nov 18, 2021 11:48 pm

Re: Cover letter

Post by alterhase58 » Fri Nov 19, 2021 8:10 am

Post by prs » Fri Nov 19, 2021 9:42 am

8129346 wrote: ↑ Thu Nov 18, 2021 11:48 pm Dear all, Could you please inform me on where to submit/upload/send my cover letter? Do I need to bring the letter to biometric appointment? I wanted to ask this because I am about to make the payment and I haven't seen the cover letter to be in the documents to bring the appointment. Thanks

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Cover letter
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