20 Examples Of How To Address a Cover Letter to an Unknown Recipient
Introduction.
Imagine sending out dozens of job applications, only to realize that you've been addressing your cover letters incorrectly. As it turns out, addressing a cover letter to an unknown recipient can be a tricky task. In this comprehensive guide, we'll provide strategies for finding the right name, using job titles as an alternative, formatting the letter, avoiding common mistakes, leveraging professional networking, and understanding the importance of personalization. By following our advice, you can increase your chances of landing that job interview and making a great first impression.
Finding the Right Name
Before you give up on finding the recipient's name, consider these research strategies:
Check the job post for a specific name. Sometimes, the name of the hiring manager or contact person is listed in the job posting. Read the post carefully to see if a name is mentioned.
Search the company website for a company directory or listing of key personnel. Many organizations have a "Meet Our Team" or "About Us" section that introduces their staff members. Look for someone with a relevant title, such as "Hiring Manager" or "Human Resources Director."
Call the company directly and ask for the appropriate contact person. If you're unable to find the name online, consider calling the company and asking for the name of the person responsible for hiring for the position you're applying for. This approach can be particularly effective for smaller organizations.
Utilize professional networking platforms like LinkedIn to find the recipient. LinkedIn is a powerful tool for job seekers. Try searching for employees at the company with relevant titles, then check their profiles for clues about their role in the hiring process. You can learn more about how to find the name of the hiring manager using LinkedIn in this helpful article.
Personalize your cover letter. Addressing your cover letter to a specific individual shows that you've done your homework and are genuinely interested in the position. This extra effort can make a big difference in how your application is perceived by the recipient.
Using a Job Title
If you're unable to find the recipient's name, consider using a job title or department head as an alternative:
Address the letter to the job title of the reader. For example, you might write "Dear Hiring Manager" or "Dear Human Resources Director." This approach is more specific and professional than using a generic greeting like "To Whom It May Concern."
Consider addressing the letter to the head of the department where you're applying to work. If you know the department your job falls under, try addressing your cover letter to the department head, such as "Dear Marketing Director" or "Dear IT Manager."
Explain why using a job title or department head can still demonstrate professionalism and personalization. Although it's not as ideal as using a specific name, addressing your letter to a relevant job title shows that you've put some thought into your application and have a clear understanding of the company's structure.
Provide examples of different job titles to use as salutations. You can find a list of different job titles to use as salutations in this resource.
Discuss the potential impact of using job titles on the success of the job application. While using a job title may not guarantee success, it can increase your chances of making a favorable impression. A personalized salutation indicates that you're genuinely interested in the position and have taken the time to research the company.
Formatting the Letter
When addressing a cover letter to an unknown recipient, follow these formatting tips:
Always use "Dear" to start the address. This is a professional and respectful way to begin a cover letter.
Use a gender-neutral title (such as Ms.) if the recipient's gender is unknown. If you're unsure of the recipient's gender, it's better to use a neutral title like "Ms." rather than making assumptions.
For non-gender-specific names, use the recipient's full name. If you can't determine the recipient's gender based on their name, address the letter using their full name, such as "Dear Taylor Smith."
Maintain a professional tone even when the name is unknown. Even if you don't know the recipient's name, it's crucial to keep your language and tone professional throughout your cover letter.
Provide examples of well-formatted cover letter salutations.
While it's always best to try and find the name of the hiring manager or recruiter, there may be times when you just can't find that information. Don't let it deter you. Below are 20 examples of how you can address your cover letter when the recipient is unknown:
1. Dear Hiring Manager, 2. To the Recruitment Team, 3. Dear Human Resources Team, 4. Attention Hiring Committee, 5. Dear [Job Title] Hiring Team, 6. To the [Company Name] Team, 7. Dear [Company Name] Recruiter, 8. To Whom It May Concern, 9. Dear Hiring Authority, 10. Attention [Company Name] Hiring Professionals, 11. Dear Talent Acquisition Team, 12. Hello [Company Name] Selection Panel, 13. Dear Recruitment Advisor, 14. To the [Industry] Professionals at [Company Name], 15. Attention [Company Name] Talent Scouts, 16. Dear Hiring Advocate, 17. To the Selection Committee for [Job Title], 18. Dear [Company Name] Staffing Team, 19. Attention [Job Title] Recruitment Panel, 20. Dear [Company Name] Hiring Panel,
Remember, the goal is to be as respectful and professional as possible in your salutation. Even if you don't know the recipient's name, demonstrating courtesy in your greeting will set a positive tone for the rest of your cover letter.
Also, avoid overly casual greetings like 'Hello' or 'Hi there,' which might seem unprofessional, and stay clear of outdated phrases such as 'Dear Sir or Madam.' Instead, opt for more modern, inclusive alternatives. Be sure to follow your greeting with a comma or a colon, then leave a space before starting the body of your letter.
Avoiding Common Mistakes
When addressing a cover letter to an unknown recipient, it's essential to avoid these common mistakes:
Using generic greetings like "To Whom It May Concern." This phrase is outdated and impersonal, and using it can make your application seem generic and unprofessional. Instead, try to find a specific name or use a job title, as discussed in previous sections.
Using incorrect titles or making assumptions about the recipient's gender. Making assumptions about someone's gender or using an inappropriate title can potentially offend the recipient and hurt your chances of landing an interview. Stick to gender-neutral titles or use the recipient's full name when in doubt.
Addressing the letter to the wrong department or job title. Be sure to double-check that you're addressing your letter to the appropriate person or department. Sending your application to the wrong person can result in your application being overlooked or discarded.
Failing to proofread the cover letter for errors, even in the salutation. Typos and other errors can make a poor impression on the recipient. Be sure to proofread your entire cover letter, including the salutation, before submitting it.
Provide examples of mistakes that could hurt the applicant's chances of landing an interview. Some examples of common errors include misspelling the recipient's name, using an informal greeting (such as "Hey"), or addressing the letter to an unrelated department (e.g., "Dear Accounting Manager" when applying for a marketing position).
Utilizing Professional Networking
Leveraging your professional network can be an effective way to find the name of the recipient for your cover letter:
Use platforms like LinkedIn to research the company and its employees. As mentioned earlier, LinkedIn is a valuable resource for job seekers. You can use the platform to find employees with relevant titles, learn more about the company culture, and even discover mutual connections who might be able to provide an introduction or additional information.
Connect with current employees or alumni of the company. Networking with people who work at the company or have worked there in the past can give you valuable insights into the hiring process and help you identify the appropriate contact person for your cover letter.
Search for the appropriate contact person within your professional network. Use your connections to find people who work at the company you're applying to, and ask if they know who the hiring manager for your desired position is.
Networking can help job seekers get noticed by potential employers. Building relationships with people at the company can increase your chances of getting noticed and potentially even lead to a referral. Learn more about how networking can help job seekers get noticed by potential employers in this article.
Offer examples of successful job seekers who found the recipient's name through networking. For instance, this cover letter that landed a job seeker a role at LinkedIn is a great example of how personalizing your cover letter and leveraging your network can help you stand out.
Importance of Personalization
Personalizing your cover letter can make a significant difference in the success of your job application:
Discuss the impact of personalization on the reader's impression of the applicant. A personalized cover letter demonstrates that you've done your research and are genuinely interested in the position, which can make a positive impression on the recipient.
Provide statistics on the success rate of personalized cover letters compared to generic ones. According to resume statistics , candidates with typos in their cover letters or resumes are 58% more likely to be dismissed, while those who do not include specific employment dates are 27% more likely to be dismissed.
Offer expert opinions on the importance of addressing cover letters to specific individuals. Many career experts agree that addressing cover letters to specific individuals can increase your chances of landing an interview.
Explain how personalization demonstrates research skills and genuine interest in the company. Taking the time to research the recipient and tailor your cover letter to the specific position and company shows that you're not only a thorough and detail-oriented candidate, but also genuinely interested in the opportunity.
Share anecdotes of successful job seekers who personalized their cover letters and landed interviews. For example, one job seeker found the recipient's name through LinkedIn and personalized his cover letter , which helped him land an interview and ultimately secure the position.
Conclusion and Final Thoughts
In summary, addressing a cover letter to an unknown recipient can be challenging, but by following our tips and strategies, you can make a strong impression on potential employers. Remember to:
- Research the recipient's name or use a relevant job title.
- Personalize your cover letter to demonstrate genuine interest in the position.
- Maintain a professional tone and formatting throughout your cover letter.
- Avoid common mistakes that can hurt your chances of landing an interview.
- Leverage your professional network to find the appropriate contact person.
By applying these tips to your job search, you'll increase your chances of success and make a lasting impression on potential employers. Good luck with your job applications!
6 Examples: How To Address a Cover Letter Without a Name
By Status.net Editorial Team on December 25, 2023 — 11 minutes to read
Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.
Be Professional and Engaging
Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.
Focus on the Position and Company
Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.
Use LinkedIn and Company Website Research
If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.
Here are two examples of how to start a cover letter without a name:
Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.
Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.
By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.
How to Find the Hiring Manager’s Name
Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.
Using LinkedIn
LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:
- Visit the company’s LinkedIn page.
- Click on the “People” tab to browse through the employees.
- Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
- Check the found profiles, and try to identify the right person responsible for hiring in your desired role.
Make sure to double-check that the person is currently working in the company to avoid using outdated information.
Checking Company Website
Another way to find the hiring manager’s name is by checking the company website:
- Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
- Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
- If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.
Making a Phone Call
When all else fails, you’re left with one more option – making a phone call.
- Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
- Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.
Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.
How To Address a Cover Letter Without a Name: Sample Phrases
Starting with job title.
When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:
- Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
- Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
- To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .
Referring to Department
Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:
- Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
- Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
- To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .
Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.
Crafting Content for Cover Letters
When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.
Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.
Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:
“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”
Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:
“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”
Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:
“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”
Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.
Tips on Prefix Usage
When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:
First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.
Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.
If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.
Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.
In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.
Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.
When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.
To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.
The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.
Common Mistakes to Avoid
Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:
- Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
- Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
- Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
- Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.
The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.
Frequently Asked Questions
How can i properly address a cover letter when the recipient’s name is unknown.
If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.
What alternatives are there to ‘To Whom It May Concern’?
There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:
- Dear Hiring Manager
- Dear [Company] Team
- Dear [Department or Job Title] Hiring Team
- Dear [Company] Recruitment Team
How do I determine the appropriate salutation for my cover letter?
To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.
What are examples of cover letter openings without using names?
Here are some examples of cover letter openings without using specific names:
- “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
- “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
- “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”
How can I avoid common mistakes when addressing cover letters without names?
To avoid mistakes when addressing cover letters without names, follow these tips:
- Do thorough research on the company and the job posting
- Be concise and professional in your language
- Use an appropriate general salutation if you can’t find a specific name
- Double-check for spelling and grammatical errors before sending the cover letter
- Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’
By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.
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10 Best Ways To Address A Cover Letter Without A Name
- Cover Letter Format
- Salutation and Greeting
- Who To Address When Unknown
- How To Start A Cover Letter
- How To End A Cover Letter
- Best Cover Letter Font And Size
- Cover Letter Spacing
- Cover Letter Length
- Key Elements Of A Cover Letter
- How To Write An Address
- Official Letter Format
- Cover Letter Opening
Find a Job You Really Want In
Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you. If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient. Key Takeaways: Try to find the name of the person you are addressing using the job listing, company website, or contacting the company. Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible. Avoid assuming gender, even if you do know the person’s name. Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend. In This Article Skip to section How to address a cover letter if you don’t know the recipient’s name Why is addressing a cover letter correctly important? How to find out who to address your cover letter to Example cover letter Addressing a cover letter FAQ Final Thoughts References Expert Opinion Sign Up For More Advice and Jobs Show More How to address a cover letter if you don’t know the recipient’s name
There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.
Here are some guidelines to follow when addressing a cover letter:
If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.
Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.
Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.
Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.
Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.
Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.
Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.
Examples of how to address a cover letter:
Dear Sir or Madam
Dear Hiring Manager
Dear Talent Acquisition Team
Dear [Company Name] HR Department
Dear [Company name] Hiring Manager
Dear Human Resources Manager
Dear Human Resources Department
Dear [Company Name] Recruiter
Dear [Department Name] Hiring Manager
Dear [Department Name] Hiring Team
Here are some examples of how NOT to address a cover letter:
Good Morning
To Whom It May Concern
Dear Mrs. Smith
Hi Sebastian!
Hey Sales Team
Why is addressing a cover letter correctly important?
Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:
Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.
Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.
It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.
It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.
How to find out who to address your cover letter to
Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.
Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.
Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.
Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.
Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.
If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.
Example cover letter
Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999
Addressing a cover letter FAQ
How do you address a cover letter to an unknown recipient?
Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.
Is To Whom It May Concern rude?
Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting
Is it okay to use Dear Hiring Manager?
Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.
Who is the best person to address a cover letter to?
The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.
The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.
If you don’t know the recipient’s name, how would you close the letter?
Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.
Final Thoughts
If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.
Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .
Georgetown – Writing Cover Letters for Government
Expert Opinion
- Who To Address Cover Letter To If Unknown
Vimari Roman Career Strategist Coach Be Productive Coaching
My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.
Expert Tip To Find Contact Infoformation
Sally Mikhail Founder of Recruit Petra LLC
Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”
Who To Address Cover Letter To If Unknown Tip
Chelsea Jay Certified Resume Writer and Career Coach
Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.
If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.
If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.
As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).
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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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How to Address a Cover Letter Without a Name: 5 Best Salutations
Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.
Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.
Let’s take a look at five different ways on how to address a cover letter without a name.
Table of Contents
5 Popular Ways to Address a Cover Letter Without a Name
How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.
If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:
1. To the Hiring Manager
If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.
For example:
To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.
2. Dear Hiring Manager
It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.
Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.
It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.
Lastly, make sure that you end your cover letter properly.
Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!
3. Dear [Company Name]
There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.
Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.
- Are Cover Letters Necessary?
- How Long Should a Cover Letter Be?
This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.
For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!
Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.
If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.
For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!
5. Dear Sir or Madam
Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.
The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.
However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.
Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.
Other Salutations to Use When You Don’t Have a Name
There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.
The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:
- Dear Hiring Committee
- Dear [Department Name] Hiring Team
- To the Recruiting Team
- Dear Recruiting Team
- Dear Human Resources Manager
- Dear [Title of the Person You Would Be Reporting to]
- Dear [Company Name] Recruiter
- Dear [Position Title] Recruiting Manager
- To the [Department Name of the Position You Are Applying for]
- Dear Hiring Manager or Interviewer
- Dear Hiring Manager of Company X
- Dear Person in Charge of Hiring
Tips to Find the Names of Employers and Hiring Managers
A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.
One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!
To help you figure out the name of the cover letter’s recipient , here are some tips:
Tip #1: Check the company’s website.
If you know the company’s name and they have a website with contact information, that’s usually the best place to start.
Tip #2: Review job listing sites.
If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.
Tip #3: Use LinkedIn.
The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.
Tip #4: Check the job description.
Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.
Tip #5: Search social media.
You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.
How to Make the Perfect Cover Letter
When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.
To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.
The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.
You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.
Final Thoughts
Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.
If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.
10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”
Aw, this was an incredibly good post. Finding the time and actual effort to produce a good articleÖ but what can I sayÖ I procrastinate a lot and never manage to get anything done.
Great post but I was wanting to know if you could write a litte more on this subject? I’d be very thankful if you could elaborate a little bit further. Thank you!
I guess you can get some more tips from our complete guide “How to Write a Cover Letter” https://resumekit.com/blog/how-to-write-a-cover-letter/
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How to address a cover letter without a name
Writing a cover letter and tailoring it to the job you’re applying for can be tricky, especially when you can’t find the details of whom you’re meant to address it to. This seemingly small stumbling block could pause your progress. What to do?
In this article, we cover best practices and approaches to address a cover letter when the recipient is unknown. Here are some tips for success and mistakes to avoid when addressing your cover letter without a name.
Whom to address a cover letter to if no name is provided?
How to start a cover letter without a name
How to find the right name for your cover letter
Cover letter with no name – examples
Whom to address a cover letter to if no name is provided?
The ideal scenario is to address your cover letter directly to the hiring manager by name. This approach shows you care about the role enough to find out who your boss would be, and helps personalise your letter. It’s a great way to capture their attention.
But what happens when a job posting doesn’t include the name of the hiring manager or contact details? It may be a hurdle, but it doesn’t mean you can’t make a strong, personable connection. In these cases, different approaches can be used to maintain professionalism while still making a personal impact.
How to start a cover letter without a name
Starting your cover letter to an unknown recipient is important, to help you create a professional and engaging tone. Here are some ways you can open your letter , ensuring it captures attention and conveys respect.
Using ‘Dear Hiring Manager’
‘ Dear Hiring Manager ’ is a universally accepted option when the name of the recipient is unknown. (The hiring manager is usually the person you’d be reporting to in the role.) This approach holds a high level of professionalism and formality, which is appropriate for most types of job applications . It ensures your cover letter is likely to be directed to the correct person or at least to someone with hiring responsibilities.
Addressing the letter to the hiring team
Choosing to address your cover letter to the department's hiring team shows you have taken the time to research the company and understand its structure. A ‘hiring team’ generally includes the direct manager of the vacant position, plus senior colleagues or teammates you’d be working most closely with. To tailor your letter effectively, look for the specific department name either in the job posting or on the company website. This shows a proactive approach to your job application.
Use a formal address in a cover letter
Using a formal address such as ‘ Dear Recruitment Officer ’ is less common but still works if the job posting provides a generic title. It’s important to use the exact title mentioned to keep it professional and ensure the letter reflects the specific role or department outlined in the description.
Do not assume gender or marital status
It’s important to avoid assuming the gender or marital status of the recipient. Phrases like ‘ Dear Sir/Madam ’ are outdated and can be seen as impersonal. Use titles like Mr., Mrs., Ms., or Miss only if you are certain of the recipient’s preferred title, which is rarely the case when the name is unknown.
Use job profiles and processional titles
Addressing your cover letter to a job profile or professional title, such as ‘ Dear Head of Sales, ’ can be effective if the job posting clearly mentions a specific department or senior position. This approach is less formal than other options but can be a great way to add personalisation.
Avoid using ‘To whom it may concern’
The phrase ‘ To Whom It May Concern ’ is considered outdated and impersonal. Because it’s generic, it could be seen as a lack of effort on your behalf, in trying to find the right contact person. You should always try to avoid making your application appear generic , as it’s less likely to capture the attention of the hiring manager. Instead, opt for more personalised alternatives.
Avoid addressing your cover letter to recruiters
Directly addressing your cover letter to recruiters is generally not recommended unless requested, as they may not be the decision-makers for the position you’re applying for. Focus instead on addressing it to either the hiring manager or the relevant team that is directly involved with the role.
Address the cover letter to the right person
It’s important to make every effort to address your cover letter to the most relevant person or team. This shows you’re really invested in the role and that you’ve carried out thorough research and increases your chances of your application being reviewed by the right person. Use all available resources, including the job posting, company website and professional networking platforms , to find the best recipient for your cover letter.
How to find the right name for your cover letter
Finding the right name to address in your cover letter can have a big impact and create a personal connection. Here are some methods for researching this crucial piece of information to ensure your application is as targeted and effective as possible.
Read the job description thoroughly
The job description is the most likely place you’ll find clues for whom you should address in your cover letter. Take a close look to see if it mentions the name or title of the hiring manager. Contact details such as an email or a direct line might be provided, particularly in smaller companies, offering you insight into how to personalise your cover letter.
Visit the profile of the job publisher
Many job boards allow you to view the profile of the company that posted the job. This company profile can sometimes reveal the name of the hiring manager or relevant department responsible for the listing. Accessing this information directly from the job board can be a simple yet effective way to personalise your cover letter and show your attention to detail skills. The company’s official website might also have an Our Team page where you can see employees’ names and roles.
Do a quick search
If in doubt… search online. Use the company name along with the job title or department as search terms, and consider using quotation marks around your search phrase to narrow down the results more accurately. This can help uncover the name of the hiring manager or relevant contacts posted on the company’s official website or professional networking sites.
Network with people in the company
If you have connections at the company , now’s the time to reach out for some inside information about the hiring process and the name of the hiring manager. This helps when it comes to personalising your cover letter and also provides insights into the company culture and other job-related details.
Cover letter with no name – examples
Writing a cover letter without a name can still be effective with the right approach. Here are some examples to give you an idea.
Subject: Application for Project Coordinator Position
Dear Hiring Manager,
I’m writing to express my interest in the project coordinator position advertised on your website. With a proven track record in project management and a passion for continuous improvement, I believe I am a strong candidate for this role. My experience at XYZ Corp, where I led cross-functional teams to deliver projects within strict deadlines and budgets, aligns closely with the responsibilities of this position.
I am particularly drawn to this opportunity because of your company's commitment to innovation and quality, values I have upheld throughout my career. I am eager to bring my expertise in project planning and stakeholder engagement to your team, contributing to successful project outcomes and organisational growth.
Thank you for considering my application. I look forward to the possibility of discussing how my background, skills, and enthusiasm align with the goals of your team.
Kind regards,
Takeshi Sugi
Subject: Enthusiastic Candidate for Marketing Coordinator Position
Dear marketing coordinator hiring team,
I’m excited to submit my application for the marketing coordinator role advertised on SEEK.com.au . With a solid background in digital marketing and a deep understanding of communication strategies, I’m ready to contribute to your department’s goals.
At my current workplace, I successfully increased our social media engagement by over 50% through targeted content campaigns and data-driven decision-making. I am keen to bring my skills in social media strategy and analytics to your company, supporting your efforts to expand your digital footprint and engage with a broader audience.
I admire your team's innovative approach to marketing and am enthusiastic about the opportunity to contribute in such a dynamic role. I am confident that my proactive style and commitment to excellence would be a great match for your company.
Thank you for considering my application. I hope to discuss in further detail how I can contribute to your team.
Warmest regards,
Ilana Mauboy
The way you address your cover letter can shape the first impression you make. By thoughtfully choosing how to address your cover letter when you don't know the name –whether to a hiring manager, a team, or a department – you set a professional tone right from the start. By following the methods outlined in this guide and dedicating the time to write a well-written and personalised cover letter, you can help your application stand out. Remember: every part of your job application is an opportunity to demonstrate your attention to detail and conscientiousness.
If the job posting mentions a department, should I address the cover letter to that department or the hiring manager within it?
Address the cover letter to the hiring manager within that department if possible. If the manager's name is not available, addressing it to the department (e.g., Dear Marketing Department ) is a good alternative.
Should I address my cover letter to the recruiter who contacted me about the job?
Yes, if a recruiter contacted you directly about the job opportunity, you should address the cover letter to them. This personalises your response and helps in maintaining continuity in communication.
Where can I find the company website or social media profiles to potentially discover the hiring manager's name?
Company websites are typically the best source for accurate and up-to-date information. Look for sections like About Us, Team or Staff . Social media platforms are also great for researching company staff , especially for finding out the names and titles of department heads or hiring managers.
Is it appropriate to reach out to someone at the company to ask about the hiring manager?
Yes, it is appropriate to reach out to someone at the company, especially if you have a professional connection. This can be done through professional networking sites. Ensure your approach is courteous and professional, expressing genuine interest in learning more about the role and the company.
If I can't find the hiring manager’s name anywhere, which approach from this guide should I prioritise?
If you can’t find the hiring manager's name, the safest and most professional approach is to use Dear Hiring Manager . This is widely accepted and ensures that your cover letter is appropriately directed without making incorrect assumptions about personal details.
How can I ensure my cover letter opening is strong even without a personalised salutation?
To ensure a strong opening for your cover letter without a personalised salutation, focus on an introductory paragraph that highlights your enthusiasm for the position and your most relevant qualifications, and how they align with the job’s requirements. Starting with a strong statement about your professional background or a notable achievement can capture the reader's attention.
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How to Address a Cover Letter Without a Name? Use These 5 Salutations
- Klara Cervenanska ,
- Updated August 1, 2024 6 min read
Struggling with how to address a cover letter without a name ? It's a common challenge that can make even the most confident job seekers pause.
Ideally, you want to personalize your cover letter salutation to show you've done your homework.
But what do you do when that information isn't readily available?
If this sounds familiar, you’re in the right place. Whether the job ad skipped the contact details or your online searches came up empty, we've got your back.
This article will show you:
- 5 different ways how to address a cover letter without a name
How NOT to address a cover letter without a name
- Strategies to find the hiring manager's name
- Cover letter examples
Table of Contents
Click on a section to skip
- How to find the hiring manager's name?
How to address a cover letter without a name? Use these 5 salutations
Tips for addressing a cover letter with no name, where to place the cover letter address, key takeaways: how to address a cover letter without a name, how to find the hiring manager's name.
It's not a deal-breaker to address your cover letter without a specific name.
However, addressing it to a specific person and including a name can add a personal touch that sets your application apart.
If you've hit a wall in your search for a name, don't give up just yet.
Try these five strategies to uncover the name of the hiring manager:
- Check the job posting again. Sometimes the answer is hidden in plain sight. The bottom of the job listing might include instructions like "Email your resume to [email protected]," which not only gives you the hiring manager's email but also their name.
- Use LinkedIn. Search the company's page and browse through employee profiles. Look for individuals with titles that might indicate they're in charge of hiring, such as "Talent Acquisition Manager" or heads of the department you're applying to. Additionally, consider using a LinkedIn email finder to help you directly reach out to these key contacts via email.
- Search the company website. Most organizations have an 'About Us' or 'Team' page where they list their staff members and their roles. Here, you can often find clues about who might be the hiring manager or at least get the names of potential contacts in the right department.
- Try networking. Reach out to your existing network to see if anyone has connections within the company. Sometimes, a mutual contact can provide you with the name you need.
- Call the company. It might seem a bit old-fashioned, but it's a direct approach that can yield results. A polite phone call inquiring about who is managing the hiring for the position you're interested in can sometimes get you the information you need.
Starting your cover letter with the hiring manager's name is the best way to go. It shows you've looked into the company and are serious about the job.
But, if you've tried and still can't find a name, don't worry.
Here are some ways to address your cover letter when you don't know who will read it:
- Dear Hiring Manager. This straightforward approach is professional and widely accepted. It shows respect for the person reviewing your application.
- Dear [Department] Team. Mentioning the department, like "Dear Marketing Team," shows you know where you want to be and who you're talking to.
- Dear Recruiter. Use this if you're applying through a recruiter or if the job ad was posted by HR. It shows you understand the process.
- Dear Director of [Department]. If you know the department but not the name, this shows you've thought about where you fit in the company.
- Dear Talent Acquisition Team. Perfect for when your application will be reviewed by several people. It shows you understand the process.
These ways help you start your cover letter professionally, even when you can’t find a specific name. They show respect and that you're thoughtful about your application.
When crafting your cover letter, it's just as important to know how NOT to address it.
Steering clear of certain greetings can help maintain the professional tone of your application.
Here are some salutations to avoid :
- To Whom It May Concern. This is overly impersonal and outdated.
- Dear Sir/Madam. This comes across as old-fashioned and can be seen as gender presumptive.
- Hey There. Far too casual for a professional document.
- Hello. While friendly, it lacks the formality a cover letter requires.
- Hi [Company Name]. This is too informal and doesn't address any individual or specific role.
Crafting a cover letter without a specific recipient's name doesn't mean you can skimp on professionalism.
Here's how to ensure your cover letter makes a great impression, even when you're not sure who will read it:
- Stick to formal greetings. Use "Dear Hiring Manager" to start off on the right foot. It’s respectful and works every time. Yes, even if the company culture is really laid back.
- Avoid addressing recruiters. Directly addressing recruiters is generally not advised, unless you have been in contact with one specifically for this role. In such cases, using their name can add a personal touch.
- Target the right department/person. Make every effort to verify you're targeting the right person or department within the company. Otherwise, it can redirect your application to the wrong hands.
- Spell-check the name. Found a name? Double-check the spelling. Getting it wrong can look bad.
- How to Write a Cover Letter with No Experience
- 7 Great Cover Letter Openings
- 8 Great Cover Letter Endings
- The Only Cover Letter Guide You’ll Need in 2024
And what about a resume?
Create a beautiful resume in seconds with the help of AI and our customizable templates.
When setting up your cover letter, start with your name centered at the top. It looks neat and professional. Right below your name, put the company’s address on the left side and your address on the right. This way, both addresses are easy to spot.
Next, add the date below your address. It shows when you sent the letter.
Right under the date, write your greeting, like “Dear Hiring Manager.” This is where your actual letter begins.
We’ve got a sample below to show you how it should look. It’s made with Kickresume's cover letter builder . This tool is great because it gives you a template that’s easy to fill out. It makes sure your cover letter looks good without much effort.
Cover Letter Structure Example
This cover letter sample was provided by a real person who got hired with Kickresume’s help.
In wrapping up, let’s quickly recap the 5 best salutations to use for addressing your cover letter when the name is unknown:
- Dear Hiring Manager
- Dear [Department] Team
- Dear Recruiter
- Dear Director of [Department]
- Dear Talent Acquisition Team
But remember, the strength of your cover letter lies in its content .
A well-crafted letter that speaks directly to the job description and showcases your skills can make a significant difference. Personalizing your cover letter as much as possible helps you stand out from the crowd.
For those struggling with writer's block, Kickresume's AI resume builder is an invaluable tool. It can help you write the first draft of your cover letter based on your job title and job description , making personalization easier and more effective.
Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.
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How to address a cover letter without a name?
According to a study, every corporate job opening gets roughly 250 resumes , out of which only 3-4 applicants land an interview.
That means if your cover letter feels generic and lacks personal touch, it may end up in the trash.
However, what if there is a circumstance for addressing a cover letter with no name?
Read on to get an insight into the following FAQs:
- How do you write a cover letter if you don't know the hiring manager?
- How to format the cover letter address correctly?
- Who to write a cover letter to without a contact?
- Which method of delivering a cover letter is not appropriate?
- What are the practical ways to find the hiring manager’s name?
- Additional tips to write a cover letter without name
Whom to Address a Cover Letter To?
Who do you address a cover letter to when there is no name?
To understand how to address a cover letter, you need to know to whom to address it.
A cover letter should be addressed in the following ways:
- If the hiring manager’s name is given in the job description, you should always address the cover letter to them.
- If the hiring manager’s email address is not there in the job description, you can address the cover letter to the department manager.
There is no point in sending the cover letter to the CEO or founders because they are not the ones who usually handle the recruitment process.
Also Read: How to address a cover letter?
How to Address a Cover Letter Without a Name?
A cover letter for a job is not similar to a letter to a friend.
The purpose of a cover is to impress the hiring manager with your professional expertise to score an interview.
But addressing cover letters with no name may get rejected by the recruiters.
We understand how important it is to know how to write a cover letter without a name as per these statistics.
Also Read: How to write a cover letter?
Here are some steps on how to address a cover letter without a name:
1. Address the Cover Letter with “Dear Hiring Manager”
It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all.
This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.
However, the best way to address a cover letter is by personalizing it.
2. Address the Cover Letter to the Team
When in doubt, you can address the whole team so that anyone from the team can receive your cover letter and respond accordingly.
It can be the hiring manager, assistant, or anyone from the department who may interview you during the job application process.
You can phrase it as:
- Dear Recruiting Team
- Dear Project Manager Hiring Team
Also Read: What can a cover letter explain that a résumé cannot?
3. Maintain Professional Approach
Maintain a professional approach and avoid informal phrases or words such as "Hello!", "Good Evening/Morning", or "Hi!"
Keep it simple and professional by using the term, "Dear" followed by the designation.
For Example:
- Dear Hiring Head
- Dear Recruitment Supervisor
4. Do Not Assume Gender or Marital Status
You often know the hiring manager’s name but do not know their gender or marital status.
Assuming someone's gender may seem disrespectful and unprofessional hence you should avoid making such mistakes by keeping it gender-neutral. Avoid the term "Sir" or "Madam" and simply address the recipient as "Dear (Profile)".
The best way to find the hiring manager’s gender is by doing a quick LinkedIn search.
The LinkedIn profile may contain a profile picture wherein you can determine the hiring manager’s gender.
If the hiring manager’s gender is Male, address the hiring manager with “Mr.”.
- “Mr. Xavier,”
If the hiring manager is female, it can be confusing.
As you don’t know the marital status, avoid using Miss. or Mrs. to address the hiring manager. Instead, use a generic “Ms..”
- Dear Ms. Moore
- Dear Ms. Kyle
- Dear Mrs. Lane
- Dear Miss Maximoff
Also Read: How to reach out to recruiters on LinkedIn?
5. Include Job Profile and Professional Titles
Are you asking yourself continuously, “How to address a cover letter without a contact name?”
Here is the answer for you.
Instead of using only “ Dear Hiring Manager ,” include the department name or the title of the person who will be reading the cover letter to make it more specific.
- Dear Marketing Department,
- Dear Head of the Sales Department,
- Dear VP of Marketing
By personalizing the addresses in this way, you can grab the hiring manager’s attention to read your resume.
This shows that you are not throwing a rock blindly. You have done your research and have some idea about the company.
Don’t forget to include the hiring manager’s academic title or professional title in the cover letter address.
These types of hyper-personalization can grab the hiring manager’s attention even more and entice them to read your cover letter.
How to Write the Academic Title in the Cover Letter Address?
You can write the academic title in full form.
- Dear Doctor Green,
- Dear Professor Geller,
Alternatively, you can use the abbreviation of the titles as well.
- Dear Dr. Murphy,
- Dear Prof. Goodwin,
- Dear Sgt. Moore,
- Dear Principle Alan,
Where to Place the Cover Letter Address?
Not just the proper format, but the placement of the cover letter address also plays an important role.
- The cover letter heading will go at the top.
- Write the date below the heading.
- Leave one line space and write the hiring manager’s name.
- Write the address of the company.
- Leave one space and then write the position you are applying for.
- Leave one space and then write the salutation.
Best Way to Address a Cover Letter with No Name or Email
Writing an email cover letter address is fundamentally similar but with some tweaks.
If you are sending a digital cover letter, you need to start with a professional subject line.
John Doe: Application for Video Editor Position, Reff: Anthony Moore
Then add your cover letter salutation based on the same rule.
Add a line space and then start your cover letter by adding the necessary information that gives an insight into your professional experience and skills.
Subject Line: John Doe: Application for Project Manager Position, Reff: Charles Moore
Dear Hiring Manager,
I am a 5+ years experienced project management professional…
Appropriate Method of Delivering a Cover Letter
- Dear Hiring Manager
- Dear Hiring Committee
- Dear (department name) Hiring Committee
- Dear Hiring Team
- To the (department name) Hiring Manager
- Dear Team (For smaller companies)
- To the Recruiting Team
Also Read: What are the benefits of using a cover letter builder?
Inappropriate Method of Delivering a Cover Letter
- Dear Sir or Madam — Ancient salutation does not work anymore
- To Whom It May Concern — It is not personalized
- Hello, Hi, or Greetings — Informal salutation
- Happy Sunday! — Casual salutation
- Good Morning — Not practical as you have no idea when they will read the letter
Also Read: How to draft a professional message to the hiring manager?
How to Find the Hiring Manager's Name?
How do you write a cover letter if you don't know the name?
Well, you can simply address your cover letter as, "Dear Hiring Manager". But if you feel the need to add the name of the hiring manager then there are ways to do so.
Finding the hiring manager’s name is the best way to address a cover letter.
So, before calling it quits, let us look at some ways to find the hiring manager’s name.
Read the Job Description Thoroughly
Always read the job description carefully!
Usually, the hiring manager’s name or the title of the reporting manager is given in the job description or under the job description.
For instance, “ The digital marketer will report to the Marketing Manager. ”
You can use the title to then find their name on the company website or LinkedIn.
Sometimes the job description includes the hiring manager’s email address.
For Example: “ Send your cover letter and resume to johndoe@hiration[dot]com" .
You can find the hiring manager’s name in the email address.
Visit the Profile of the Job Publisher
Sites like LinkedIn or AngelList have this unique feature to show you the name of the one who posts the job.
You can go to their profile to see if they are the hiring manager and include their name in the cover letter.
Call the Company Front Desk
Calling the company is the easiest way to find the hiring manager's name. But, job candidates reserve it as the last option.
- Call the company desk
- Tell them that you are applying for a “vacant position” in their company and would like to know the hiring manager’s name.
Here’s an example of the script:
“ Hi, my name is Alex, and I’m currently applying for the video editor position in your company. Would it be possible for you to provide me the name and email id of the hiring manager so that I can address the cover letter properly?”
Do a Quick LinkedIn Search
According to a study, 87% of recruiters use LinkedIn regularly . That means, if you search for the hiring manager of a certain company on LinkedIn, there is a high chance for you to find their name.
Many job descriptions specifically tell the reporting manager’s title in the job description. Then you need to address the cover letter to the reporting manager.
The process of finding the reporting manager’s name is similar.
- Go to LinkedIn
- Search the job title and company name
- In the search result, you can find the profile of the designated person
- Sometimes, there might be more than one similar position for a big company so you need to narrow your search by location to find the reporting manager
Also Read : How to Make the Best Use of LinkedIn Search Feature?
Network with People
LinkedIn is the best way to find and connect with people who have connections in the company you are applying for. If you can create a good rapport with these professionals, you can ask for a reference.
It is an easy but time-consuming process.
- Search the company name and see the professionals active on LinkedIn
- Start engaging with their content and leave thoughtful comments
- Send them a personalized connection invite after engaging with their content for a couple of days
- Do not ask for a reference abruptly; instead, start building a rapport with them by sharing helpful industry information, blog, article links, videos, etc.
- If possible, move the connection offline and meet in person
- After you develop a good rapport with the professionals, you can ask for a reference or introduce yourself to the hiring manager
Also Read : How to Connect with People on LinkedIn?
Tips for Addressing a Cover Letter with No Name
Always use a formal address in the cover letter.
Whether you know the hiring manager’s name or not, always keep the address formal in the cover letter. Even if the company has an informal culture, do not use any casual address unless you are a part of the organization.
- Dear Ms. Lane,
- Dear Prof. Luther,
- Dear Ms. Ann,
- Hello Maya,
- Greetings Max,
Avoid Using “To Whom It May Concern”
This salutation is too generic and does not address anyone at all; however, according to a survey, 17% of hiring managers prefer this salutation over others .
But the problem is 83% of hiring managers don’t prefer it.
So we suggest that you avoid it altogether.
Avoid Addressing the Cover Letter to the Recruiters
A recruiter’s job is to sort the resumes based on skills and experience and pass them to the hiring managers. They don’t generally read the cover letter.
So, it’s a waste of opportunity if you address the cover letter to the recruiter.
Instead, always address the cover letter to the hiring manager.
Ensure That You Are Addressing the Cover Letter to the Right Person
Online information is not updated regularly. Often, the concerned persons leave the job, but their email id is still there on the website.
So, who to address cover letter to if unknown? Or you are unsure? It is best to acresully research the hiring manager’s name and crosscheck if you have any doubts by calling the company directly.
Do Not Mess up the Hiring Manager’s Name
There is a saying that “The first impression is the last impression.”
Try to make an excellent first impression by writing the hiring manager’s name using the correct spelling.
Don’t Stress Too Much
If you have the relevant skills and experience for a job, addressing a cover letter to the wrong person might not be a big deal. So, if you can’t find the hiring manager’s name and wondering how to address a cover letter without a name, just write “Dear Hiring Manager.”
Make Sure the Cover Letter is Short and Easy to Read
You should not make the cover letter more than 400-500 words long. It will make it difficult to read.
A short and crisp cover letter will intrigue the hiring managers as compared to a long one.
Also Read: How long should a cover letter be?
Cover Letter Without Name Sample
Hiration cover letter builder.
Create a polished, professional cover letter in minutes with an AI-powered tool that helps you create a personalized cover letter based on the job description.
It comes with the following features:
- Option to save unlimited cover letters
- Intuitive next text suggestion
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- Full rich-text editor
- Unlimited PDF downloads
- 30+ pre-filled cover letter templates
- 1-click design change
- A sharable link
- LIVE cover letter editor
FAQs on "How to Address a Cover Letter Without Name?"
With that, we have answered all of your questions on “how to address a cover letter without a name?”.
Addressing a cover letter to an unknown person should not be difficult if you can keep some points in mind regrading how to go about in this situation. Here are a few FAQs that will help you gain a quick recap:
Q. How to address a cover letter to an unknown person?
A. In cases where you are wondering how to address a cover letter without name, you can opt for "Dear Hiring Manager," or "Dear {Company Name} Recruiting Team,".
Q. Who to address cover letter to with no contact?
A. When addressing a cover letter without a specific contact, it's best to use a generic but professional greeting such as "Dear {Company Name} Recruiting Team" or "Dear Hiring Team." This shows that you have taken the time to tailor your application to the company while acknowledging that you don't have a specific contact person.
Hiration provides you with a personalized 360-degree ChatGPT-powered career service platform for all your professional needs - from building a shortlist-worthy resume and cover letter to optimizing your LinkedIn profile, preparing for interviews, and more!
For any queries or concerns, feel free to drop a mail at support{@}hiration.com
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The 3 Rules of Addressing Your Cover Letter in 2023
You’ve finally sat down to write that cover letter (good for you!), but immediately you run into a roadblock: How do you even start the darn thing? Who do you address it to? Should you use Mr. or Ms.? Do you include a first name? And what if you’ve searched high and low, but can’t find the hiring manager’s name?
Don’t fret! Follow these three rules for cover letter salutation salvation.
Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible).
For a cover letter, you should always default to addressing it to the hiring manager for the position you’re applying to. Unless you know for sure that the culture of the company is more casual, use the hiring manager’s first and last name. You can include a title, such as “Mr.” or “Ms.” (never Mrs. or Miss). But if you aren’t crystal clear on whether to use “Mr.” or “Ms.” and can’t find their pronouns with a little Google and social media searching (and you don’t have an easy way out with a “Dr.”), just drop the title. Omitting it is infinitely better than accidentally misgendering someone .
Most letters I see still use the “Dear” greeting, though I’ve seen a growing trend of people dropping it and starting with “Hello” or just the name. Any of these works. The most important part is having the actual name . Never use “ To Whom it May Concern ” or “Dear or Sir or Madam”—nothing could be more generic (not to mention archaic). Your cover letter could be the first opportunity you have to make an impression on the hiring manager, so make sure you show that you did your research .
For example, you can address your cover letter by saying:
- Dear Ms. Jacklyn O’Connell,
- Hello Mr. Kevin Chen,
- Dear Niko Adamos,
- Hello Jean Butler,
- Tiana Richards,
Rule #2: If you don’t know the hiring manager, guess.
Sometimes, even after hours of online searching ( try these tips ), you still might not be able to definitively figure out who exactly the hiring manager for the position you’re applying for is—and that’s OK.
If you can only find a list of the company’s executive team, use the head of the department for the position you’re applying for. In the end, no one will fault you for addressing the letter higher up than necessary. This approach is definitely better than not using a name in your cover letter, because it still shows the time and effort you took to find out who the department head is.
Rule #3: Be as specific as possible.
So you’ve done your due diligence and after an exhaustive search—nothing. You just can’t find a single name to address your cover letter to. If that’s the case, don’t worry. The company is likely privately held with no reason to share who its employees are—and, more importantly, is aware of this.
If this is the case and you don’t have a name to use, try to still be as specific as possible in your greeting. Consider using “Senior Analyst Hiring Manager” or “Research Manager Search Committee”—something that shows that you’ve written this letter with a particular audience in mind and aren’t just sending the same generic letter for every job opening.
For example:
- Dear Software Developer Search Committee,
- Hello XYZ Co Marketing Team,
- Dear Junior Accountant Hiring Manager,
Ultimately, you want your cover letter to convey your interest in the position. To start off on the right note, make your salutation as specific as possible—ideally with the name of the hiring manager. Of course, that can’t always happen, but as long as the effort is clearly made, you’ll be showing whoever reads your cover letter that you’ve put time into your application and are truly excited about the opportunity.
Regina Borsellino contributed writing, reporting, and/or advice to this article.
How to Address a Cover Letter When the Name Is Unknown
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What Information Should You Include in a Continuation Header for a Business Letter?
How to make a front page for a resume, how to drop off a resume in person.
- Guidelines for Writing a Letter Requesting a Job Interview
- How to Write a Thank You After the Second Interview
Are cover letters still important when applying for a job? According to ResumeLab , the answer is yes: About 83 percent of recruiters, hiring managers and human resources staff members surveyed agreed that well-written cover letters give applicants an advantage.
It is also important to know that while some of the rules for writing effective cover letters remain the same, some have changed over the years, like how to address a cover letter when the name is unknown. What might have looked proper just a few years ago could appear awkward today.
Cover Letter Examples
There are many websites out there that offer cover letter examples, but some may be outdated, so it's important to know what to look for. The best examples will show the correct ways to address the recipient, highlight the applicant’s motivation to work with the company and their career objectives. Highlighting professional achievements is also important. In some cases, applicants may also explain any employment gaps or the reasons for a change in careers.
The Muse points out that cover letter opening paragraphs should start by grabbing the reader’s attention. Instead of starting with something such as “I would like to apply for the [position],” it is better to be less generic. Examples of more memorable openings might include an anecdote or something about the applicant is inspired by the company’s biggest successes. The remaining paragraphs should be almost like a sales pitch, explaining why the applicant is the one who is best qualified for the position.
At the end of a cover letter, a great closing can also serve to create a lasting impression. It is always good to thank the recipient for their consideration, but being more assertive can work better for nabbing an interview. Suggesting that the reader contact the applicant to set up a time to further discuss the position and their experience can be the nudge needed to get to the next step.
How to Address Cover Letters
These days, most resumes and cover letters are sent through emails, job boards and company websites, so a few questions about how to address the letters come to mind. Many of the current rules are more relaxed than in the past, and not all the advice is the same. Monster writers recommend using the standard business letter format, which is a formal style that is single-spaced and left justified.
The top should have the applicant’s contact information, which can be on a personal letterhead. This is followed by the date, a single space and the recipient’s contact information, including name, title, company name and address. Then, another single space, followed by the opening salutation.
The paragraphs should follow the business letter format, with single spaces in between each. The concluding paragraph should have a single space after it, and then the closing salutation goes in, followed by the applicant’s signed or typed name. If unsure, it is always best to make the cover letter look formal. As a guideline, creative industries like art and design or marketing might be more casual, while law firms and corporations tend to be more formal.
Cover Letter Salutations
These can also be formal or casual and again, it is better to stay formal if the applicant is unsure. “Mr.” and “Ms.” can be used, but “Mrs.” and “Miss” should be avoided as they assume that the recipient is married or not married. Although using “Dear” or “Hello” in front of the name is acceptable, it is not required. However, writing “Dear Jane Doe” looks awkward; “Dear Ms. Doe” looks better. In casual cover letters, the first name followed by a colon might be acceptable.
Many job postings do not include the hiring manager or recruiter’s name, and for good reasons. There could be several people who are accepting the applications, or the person in question might want to protect their privacy. Novoresume posts that including a salutation is still important; otherwise, it may seem like the applicant was careless. What can one do in this case?
Without a specific name, it is never a good idea to write “To whom it may concern” or “Dear Sir or Madam.” A writer from Zety explains that both are outdated and impersonal. It is best to use phrases like “Dear Hiring Manager” or “Hello Customer Service Hiring Team.” If that seems strange, rest assured that it is very common to send a cover letter to an unknown person.
It is always recommended to tailor cover letters to the job description, but without a name to use, applicants cannot tailor the salutation to the recipient in the same way.
More Cover Letter Tips
Salutations like the last two just described solve the problem of the unknown hiring manager. Zety also suggests a few more salutations to use, such as “Dear Recruiting Manager” and “Dear Hiring Team.” They also claim that a personalized salutation is always a better choice, so doing some investigating may reveal the right person’s name.
If a name was not found during the first look at the job posting, it should be looked at more carefully a second time in case it was missed. If not, the fastest way to find out might be to call the company and ask for the person who will be doing the hiring. These names can also sometimes be found on company websites and on LinkedIn.
It can also help to see Dear Hiring Manager cover letter samples online. This way, applicants can look at several examples to see which looks the best. There are also cover letter samples designed for different job industries and skill levels, as well as examples that show how to apply when there is no job opening advertised. Copying and pasting is never recommended though, because hiring managers recognize that (and it could also constitute plagiarism).
Closing the Deal
Closing salutations have also changed over the years, and you should no longer use old-fashioned ones like “Very Truly Yours” or “Sincerely Yours.” More formal cover letters can be closed with a “Sincerely” or “Respectfully Yours,” while casual ones often end with “Yours,” “Regards,” “Best Regards” or “Best.” Again, looking at cover letter samples online will give applicants a better feel for what looks right.
Hiring managers and teams receive countless cover letters and resumes, so following a few guidelines and finding ways to make a cover letter stand out can really give applicants an edge. The sheer volume of applications means that in the majority of cases, applicants do not hear back from the companies they apply to. Sending a follow-up email is an option; it may do nothing at all but on the other hand, it might catch a hiring manager’s eye.
Betterteam writers recommend waiting two weeks to write an email follow-up. It should have a clear subject line that includes the applicant’s name and the job title. The body should state the purpose of the of the email and include a short reminder as to why the applicant is the best fit for the position. It should be kept concise and to the point, with a sincere thank you at the end.
Finally, always proofread your cover letters, resumes and follow-up emails before clicking send – imagine how disappointing it would be to lose a job over a typo.
- Resume Lab: Is a Cover Letter Necessary in 2021? Do I Need a Cover Letter?
- The Muse: The Best Cover Letter Examples for Every Type of Job Seeker
- Monster: The Foolproof Business Letter Format
- Novoresume: How to Address a Cover Letter in 2021
- Zety: Dear Hiring Manager Cover Letter Example & Guide
- Betterteam: Job Application Follow-up Email
Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent.
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To Whom it May Concern? How to Address and End a Cover Letter
We’ve put together a few tips to help you personalize your cover letter, whether you know the hiring manager’s name or not.
Customers Interviewed by:
In our modern age of personalization, To Whom It May Concern is both an antiquated and detached way to address a cover letter . It may also imply that you haven’t researched the company or that you assume the letter can be read by anyone. Below, we’ve put together a few tips to help you personalize your cover letter , whether you know the hiring manager’s name or not.
When it comes to addressing a cover letter, advice columns frequently spotlight these two pitfalls:
- Mistake 1 : Failing to address your cover letter to a specific person
- Mistake 2 : Addressing a cover letter to the wrong person
Most job postings don’t specify who will be reading your cover letter. This puts job seekers in a tricky situation. Fixing the first mistake could cause you to make the second. So what’s the best way to replace “To Whom It May Concern” on your cover letter?
Get instant feedback on your cover letter with Jobscan’s cover letter optimization tool. See it in action .
3 Key Tips for Addressing Your Cover Letter
1) don’t address your cover letter to the recruiter.
For many job openings, the first person you need to impress is a corporate recruiter. That doesn’t mean you should address your cover letter to them.
“Recruiters do not read cover letters,” a long-time healthcare recruiter told Jobscan . “Bottom line.”
That might be an overstatement — most don’t, some do — but many recruiters would admit that they aren’t the intended audience of a cover letter. “It’s mostly for the hiring manager,” said a recruiter in the non-profit industry. “For us [recruiters], it’s just an extra step in an already elongated process.”
The healthcare recruiter agreed: “If you’re sending it straight to a hiring manager who’s looking at a much lower number of applicants, they might actually read that.”
2) Search for the Hiring Manager’s Name
The best way to personalize your cover letter is to address the hiring manager by name. However, it can be difficult to identify the hiring manager, and your educated guess could cause you to address your cover letter to the wrong person. Here are some tips for finding the hiring manager.
Search the Company Website
Few job postings list the hiring manager by name but many will tell you the position to which you’d be reporting.
With this information, a little detective work can reveal the name of the hiring manager.
Start off by browsing the company’s website. Look for an about page, company directory, or contact page. These pages are frequently linked at the very bottom of the website. Companies that feature employees on their about page make it much easier to figure out who will be reading your cover letter.
You can also try searching the website. If the website doesn’t have a built-in search bar, use this syntax in Google:
“[position you’ll be reporting to]” site:company website
This will reveal hard-to-find about pages or other mentions of the position in the company’s blog posts, press releases, and other pages.
Search LinkedIn
If a company doesn’t list the hiring manager on their website, LinkedIn is your next best resource.
Start off by searching for the company page on LinkedIn. Once you’re on the company’s LinkedIn page, click “See all X employees on LinkedIn” near the top.
Depending on the company size, you can either browse all positions or narrow your results by adding search terms to the search bar (e.g. “Marketing Manager”) and utilizing the “Current companies” filters on the right side of the screen.
Search for the “reports to” position from the job listing. If it wasn’t provided in the listing, search for keywords related to your prospective department (e.g. “marketing”). If the company uses an intuitive corporate hierarchy you should be able to determine who will be reading the cover letter.
Contact the Company Directly
There is nothing wrong with calling or emailing the company to ask for the name of the hiring manager. Be polite and honest with the administrative assistant or customer service representative. Explain that you’re about to apply for a job and you’d like to know who you should address in your cover letter.
If they aren’t able to provide an answer or transfer you to someone who knows, let it go. The last thing you need is word getting back to the hiring manager that you were pushy with one of their colleagues.
3) Use a More Personalized “To Whom it May Concern” Alternative
You can still personalize your cover letter, even when you don’t know the identity of the hiring manager. Instead of “To Whom It May Concern,” which casts a wide net and is specific to no one, try addressing your cover letter to one specific person.
The most generic version of this is:
Dear Hiring Manager,
But job seekers can often be more specific. Take a look at these examples:
Dear Customer Experience Manager,
Dear Customer Experience Hiring Team Manager,
Some other alternatives include addressing your cover letter to an entire department:
- Dear Engineering Department,
Dear Engineering Team,
OR addressing the entire team:
Hi Jobscan Team,
Dear Jobscan Team,
As with many aspects of the job application process, demonstrating that you put in some extra effort can make a difference. Doing some research before addressing a cover letter contributes to a positive first impression.
8 cover letter salutation examples
Here are eight standard cover letter openings you can choose from. Select the one that best suits the energy of the company you’re applying to and use either a specific name or department depending on the information you have available.
- Hi Mr. Smith,
- Hello Jobscan Team,
- Dear Ms. Whittaker and Team,
- Good morning, Mr. Kennedy
- Good afternoon, Louise,
- To the Jobscan hiring manager,
How to end a cover letter
Just as important as beginning your cover letter is ensuring you end it on a strong note. Your cover letter ending should not be underestimated in its ability to help you move forward in the hiring process. After making your case in the previous paragraphs, you need to end your cover letter with a strong call to action to entice the recruiter to invite you for a job interview.
Madeline Mann , an HR leader in the technology industry and creator of Self Made Millennial , says that while no conclusion will save a bad cover letter, it can distinguish you from another good candidate.
It’s all about enthusiasm, according to Madeline. “Companies want people who want them,” she says. If you can draw to the company’s values and show how interested in working with them you are, that’s a substantial advantage. You want to create a lasting impression by incorporating that enthusiasm in your cover letter ending.
“Companies want people who want them” – Madeline mann
A good conclusion, in fact, should reflect the rest of your cover letter.
Set up the end of your cover letter with a strategic middle section
If you want your cover letter ending to be effective, you first need to build momentum. Most recruiters and career coaches agree that by the time you get to the end of your cover letter, it needs to possess the following three elements:
- It tells a story about yourself
- It shows your value concretely
- It calls the recruiter to action
Julia Reiter, a career coach based in Toronto, suggests that you lead up to your cover letter ending by showing that you understand the company’s current challenges and are equipped to solve them. This will make your cover letter call to action all the more effective.
Although the job description will give you information about what the company is looking to accomplish, it will not help you distinguish yourself from other applicants. Show the company you are willing to go the extra mile by researching the key industry challenges and the particular issues they might be facing (beyond the obvious ones).
For example, you can read articles from industry-related publications and get acquainted with the numbers and statistics about the particular business areas your company is engaged in. By being aware of the particular issues they are facing, you can more easily make your skillset and experiences relevant.
When you talk about your past experiences and accomplishments , make sure you mention the problems the company is facing. For example, if you are applying for a customer success manager position at a Software-as-a-Service company, a relevant issue might be high churn rates.
Instead of writing something like “my experience in customer success makes me confident I will be a great addition to your team,” write something like “When I worked at XYZ company, I was able to reduce the churn rate by 30%. With this experience and my deep knowledge of B2B consumer psychology, I am prepared to ensure we have one of the lowest churn rates in XYZ industry.”
End your letter with a call to action
You may be tempted to write that “I’m looking forward to hearing from you” for your cover letter ending. That isn’t a call to action. For Madeline, the end of a cover letter serves to give one last push and show interest and enthusiasm in a way that stands out.
Likewise, Julia says, “now that the company knows you are aware of their current challenges and are equipped to solve those challenges for them, don’t leave them hanging. Tell them how they can make your skills and experiences a reality on their team. What number can they reach you at for an interview?”
How do you conclude a cover letter? Here are 3 examples
- “I’m excited to have the opportunity to talk about how I could join your team in its quest for XYZ value. I’m particularly thrilled about XYZ project and would love to know how I can contribute to it.
- “I am keen on meeting with you to see what I can contribute to XYZ company as it moves on in its journey to XYZ goal. I am available at your convenience for a phone call or in-person meeting.”
- “I would love to get your thoughts on what I mentioned. I am happy to hop on a phone call at your earliest convenience to discuss how I can help XYZ company with XYZ issue.”
Read more : Check out our cover letter examples page, which covers a wide range of jobs, industries, and situations.
Mistakes to avoid when ending a cover letter
The mistakes people make when they end their cover letter are often the same ones they made earlier in the piece. However, they can be particularly detrimental to your chances of landing an interview if they constitute the final impression a recruiter has of you.
When ending a cover letter, avoid:
Making it about yourself instead of the company: use sentence constructions that make the recruiter see how the company is going to benefit from hiring you. For example, try to use “you” or “we” instead of “I.”
Sounding generic or robotic: we’ve all seen these cover letters that end with the same plain paragraph. If you write one of those, the last impression you’re giving is not different from those given by all other applicants.
Selling yourself short: the conclusion is your last chance to show off the value you can bring to the company. Emphasize it and use it as a segue into your call to action.
How to end a cover letter with the appropriate salutations
Always remember that recruiters review hundreds of applications for each position. When you are competing with that many candidates, the slightest mistake will disqualify you immediately Although you may not think too much of the salutations, they can hurt your chance of landing an interview.
Make sure your salutations are formal and polite. You should be respectful not only by indicating your appreciation of the recruiter’s time but also by being concise. Do not overdo your salutations and do not employ informal greetings. “Sincerely,” “Thank you for your consideration,” “kind regards,” are all safe options.
When ending your cover letter, you want to balance confidence, respect, and appreciation.
17 cover letter ending examples
Depending on the energy of the business you are applying to, and your own personality, select one of the following 17 cover letter closing options.
- Best wishes,
- Sincere thanks,
- Many thanks,
- Thanks in advance,
- Thank you for your consideration,
- Thank you for your time,
- Respectfully,
- Sincerely,
- Sincerely yours,
- Yours truly,
- Kind regards,
- With best regards,
- Looking forward to speaking with you,
- With gratitude,
One Final Important note: Cover letters aren’t what they say they are
Cover letters don’t introduce your resume, they supplement it.
In order to get your cover letter into the hands of a hiring manager who cares, your resume has to get past the recruiter and, in many cases, the applicant tracking system they’re using.
Try analyzing your resume below to receive instant optimization tips and recruiter insights from Jobscan so that the time you spend crafting your cover letter isn’t a waste.
The keyword analysis also shows exactly what to focus on in your cover letter.
Jobscan Premium (one month free) even has a cover letter scan feature.
Editor’s Note: A section of this article was originally written in a separate blog post by Léandre Larouche on June 9, 2020. It has been updated and combined with this article as of June 10, 2021.
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Here are five steps on how to address a cover letter without a name: 1. Remain gender neutral. The first step to addressing a cover letter without a name is to use gender-neutral identifiers. Deepti Sharma spent several years in the corporate world before following her entrepreneurial spirit and starting her business as a human resources (HR ...
While it's always best to try and find the name of the hiring manager or recruiter, there may be times when you just can't find that information. Don't let it deter you. Below are 20 examples of how you can address your cover letter when the recipient is unknown: 1. Dear Hiring Manager, 2. To the Recruitment Team, 3. Dear Human Resources Team, 4.
This shows that you can connect and direct your message to the relevant person. Here are some examples: Dear Hiring Manager, - This is a common and universally understood phrase for addressing a cover letter without a name. Dear [Job Title], - Use the specific job position that the recipient holds, for instance, Dear Marketing Director.
Not every business has HR take care of all hiring tasks, especially if it's a smaller company. Examples of how to address a cover letter: Dear Sir or Madam. Dear Hiring Manager. Dear Talent Acquisition Team. Dear [Company Name] HR Department. Dear [Company name] Hiring Manager. Dear Human Resources Manager.
The way you should format a company's address on a cover letter is as follows: [Recipient's Name], [Job Title] [Company Name] [Number and Street Name] [City, State and ZIP Code] Here's an example of how to format a company's address on a cover letter: Dwayne Johnson, Human Resources Manager. Limitless, LLC.
To help you figure out the name of the cover letter's recipient, here are some tips: Tip #1: Check the company's website. If you know the company's name and they have a website with contact information, that's usually the best place to start. Tip #2: Review job listing sites.
It's important to avoid assuming the gender or marital status of the recipient. Phrases like 'Dear Sir/Madam' are outdated and can be seen as impersonal. Use titles like Mr., Mrs., Ms., or Miss only if you are certain of the recipient's preferred title, which is rarely the case when the name is unknown.
Here are some common salutations that you should avoid when addressing your cover letter without a name: To Whom it May Concern - This salutation is considered outdated. Hey - A simple "hey" is too casual for a cover letter. Dear Sir/Madam - Many recruiters think this greeting is old-fashioned.
Cover letter heading template. If you want a no frills cover letter template, you could copy and paste our template below—we won't tell anyone. (If your cover letter is going into an email, just paste this at the end rather than the beginning.) Feel free to play with the formatting—for example, by making your name larger, combining some ...
In wrapping up, let's quickly recap the 5 best salutations to use for addressing your cover letter when the name is unknown: Dear Hiring Manager. Dear [Department] Team. Dear Recruiter. Dear Director of [Department] Dear Talent Acquisition Team. But remember, the strength of your cover letter lies in its content.
If the hiring manager's gender is Male, address the hiring manager with "Mr.". For Example: "Mr. Xavier,". If the hiring manager is female, it can be confusing. As you don't know the marital status, avoid using Miss. or Mrs. to address the hiring manager. Instead, use a generic "Ms..".
When your contact has an academic or professional title. There are times when you may want to replace "Mr." or "Ms." in your cover letter salutation with a different prefix. For example, if the person holds a Ph.D., it is considered more respectful to address them as "Dr. Last Name," instead of "Ms. Last Name.".
In the body. The first line of your email should address the recipient, which differs slightly from paper cover letters. In cover letters, you usually add a header that includes your name and contact information, the date, and the recipient's name and contact information. After addressing the recipient, you can add your full cover letter in the ...
Here are some steps you can follow to help draft a cover letter when you're not sure of the hiring manager's name: 1. Research the company. The first step when writing a cover letter when you don't know the hiring manager's name is to conduct research using company sources. Try checking the "About" or "Staff" sections of the employer's website ...
Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible). For a cover letter, you should always default to addressing it to the hiring manager for the position you're applying to. Unless you know for sure that the culture of the company is more casual, use the hiring manager's first and ...
Cover Letter Salutations. These can also be formal or casual and again, it is better to stay formal if the applicant is unsure. "Mr." and "Ms." can be used, but "Mrs." and "Miss" should be avoided as they assume that the recipient is married or not married. Although using "Dear" or "Hello" in front of the name is ...
Whether your tool of choice is Microsoft Word or Google Docs, here's how to create a cover letter heading: Open a blank document in either Microsoft Word or Google Docs. Set margins to be 1" on all sides of your document (usually the default). Set line spacing to be 1.00 or 1.15 (also usually the default setting).
If you decide to put your address on your cover letter header, write your full mailing address. Here's an example of an applicant's mailing address on their header: 1444 Burton Avenue, Memphis, TN 38117. Alternatively, you can write down only your city and state, like this: Memphis, TN.
3 Key Tips for Addressing Your Cover Letter 1) Don't Address Your Cover Letter to the Recruiter. For many job openings, the first person you need to impress is a corporate recruiter. That doesn't mean you should address your cover letter to them. "Recruiters do not read cover letters," a long-time healthcare recruiter told Jobscan ...
What to include in the cover letter header: Your full name. Your job title (optional) Home address (optional) Phone number. Email address. LinkedIn profile. Other relevant social media handles such as Twitter or Github (optional) You can write your name in a larger font than the rest of the cover letter contents.
Whether your tool of choice is Microsoft Word or Google Docs, here's how to create a cover letter heading: Open a blank document in either Microsoft Word or Google Docs. Set margins to be 1" on all sides of your document (usually the default). Set line spacing to be 1.00 or 1.15 (also usually the default setting).