cover letter example unknown recipient

20 Examples Of How To Address a Cover Letter to an Unknown Recipient

Introduction.

Imagine sending out dozens of job applications, only to realize that you've been addressing your cover letters incorrectly. As it turns out, addressing a cover letter to an unknown recipient can be a tricky task. In this comprehensive guide, we'll provide strategies for finding the right name, using job titles as an alternative, formatting the letter, avoiding common mistakes, leveraging professional networking, and understanding the importance of personalization. By following our advice, you can increase your chances of landing that job interview and making a great first impression.

Finding the Right Name

Before you give up on finding the recipient's name, consider these research strategies:

Check the job post for a specific name. Sometimes, the name of the hiring manager or contact person is listed in the job posting. Read the post carefully to see if a name is mentioned.

Search the company website for a company directory or listing of key personnel. Many organizations have a "Meet Our Team" or "About Us" section that introduces their staff members. Look for someone with a relevant title, such as "Hiring Manager" or "Human Resources Director."

Call the company directly and ask for the appropriate contact person. If you're unable to find the name online, consider calling the company and asking for the name of the person responsible for hiring for the position you're applying for. This approach can be particularly effective for smaller organizations.

Utilize professional networking platforms like LinkedIn to find the recipient. LinkedIn is a powerful tool for job seekers. Try searching for employees at the company with relevant titles, then check their profiles for clues about their role in the hiring process. You can learn more about how to find the name of the hiring manager using LinkedIn in this helpful article.

Personalize your cover letter. Addressing your cover letter to a specific individual shows that you've done your homework and are genuinely interested in the position. This extra effort can make a big difference in how your application is perceived by the recipient.

Using a Job Title

If you're unable to find the recipient's name, consider using a job title or department head as an alternative:

Address the letter to the job title of the reader. For example, you might write "Dear Hiring Manager" or "Dear Human Resources Director." This approach is more specific and professional than using a generic greeting like "To Whom It May Concern."

Consider addressing the letter to the head of the department where you're applying to work. If you know the department your job falls under, try addressing your cover letter to the department head, such as "Dear Marketing Director" or "Dear IT Manager."

Explain why using a job title or department head can still demonstrate professionalism and personalization. Although it's not as ideal as using a specific name, addressing your letter to a relevant job title shows that you've put some thought into your application and have a clear understanding of the company's structure.

Provide examples of different job titles to use as salutations. You can find a list of different job titles to use as salutations in this resource.

Discuss the potential impact of using job titles on the success of the job application. While using a job title may not guarantee success, it can increase your chances of making a favorable impression. A personalized salutation indicates that you're genuinely interested in the position and have taken the time to research the company.

Formatting the Letter

When addressing a cover letter to an unknown recipient, follow these formatting tips:

Always use "Dear" to start the address. This is a professional and respectful way to begin a cover letter.

Use a gender-neutral title (such as Ms.) if the recipient's gender is unknown. If you're unsure of the recipient's gender, it's better to use a neutral title like "Ms." rather than making assumptions.

For non-gender-specific names, use the recipient's full name. If you can't determine the recipient's gender based on their name, address the letter using their full name, such as "Dear Taylor Smith."

Maintain a professional tone even when the name is unknown. Even if you don't know the recipient's name, it's crucial to keep your language and tone professional throughout your cover letter.

Provide examples of well-formatted cover letter salutations.

While it's always best to try and find the name of the hiring manager or recruiter, there may be times when you just can't find that information. Don't let it deter you. Below are 20 examples of how you can address your cover letter when the recipient is unknown:

1. Dear Hiring Manager, 2. To the Recruitment Team, 3. Dear Human Resources Team, 4. Attention Hiring Committee, 5. Dear [Job Title] Hiring Team, 6. To the [Company Name] Team, 7. Dear [Company Name] Recruiter, 8. To Whom It May Concern, 9. Dear Hiring Authority, 10. Attention [Company Name] Hiring Professionals, 11. Dear Talent Acquisition Team, 12. Hello [Company Name] Selection Panel, 13. Dear Recruitment Advisor, 14. To the [Industry] Professionals at [Company Name], 15. Attention [Company Name] Talent Scouts, 16. Dear Hiring Advocate, 17. To the Selection Committee for [Job Title], 18. Dear [Company Name] Staffing Team, 19. Attention [Job Title] Recruitment Panel, 20. Dear [Company Name] Hiring Panel,

Remember, the goal is to be as respectful and professional as possible in your salutation. Even if you don't know the recipient's name, demonstrating courtesy in your greeting will set a positive tone for the rest of your cover letter.

Also, avoid overly casual greetings like 'Hello' or 'Hi there,' which might seem unprofessional, and stay clear of outdated phrases such as 'Dear Sir or Madam.' Instead, opt for more modern, inclusive alternatives. Be sure to follow your greeting with a comma or a colon, then leave a space before starting the body of your letter.

Avoiding Common Mistakes

When addressing a cover letter to an unknown recipient, it's essential to avoid these common mistakes:

Using generic greetings like "To Whom It May Concern." This phrase is outdated and impersonal, and using it can make your application seem generic and unprofessional. Instead, try to find a specific name or use a job title, as discussed in previous sections.

Using incorrect titles or making assumptions about the recipient's gender. Making assumptions about someone's gender or using an inappropriate title can potentially offend the recipient and hurt your chances of landing an interview. Stick to gender-neutral titles or use the recipient's full name when in doubt.

Addressing the letter to the wrong department or job title. Be sure to double-check that you're addressing your letter to the appropriate person or department. Sending your application to the wrong person can result in your application being overlooked or discarded.

Failing to proofread the cover letter for errors, even in the salutation. Typos and other errors can make a poor impression on the recipient. Be sure to proofread your entire cover letter, including the salutation, before submitting it.

Provide examples of mistakes that could hurt the applicant's chances of landing an interview. Some examples of common errors include misspelling the recipient's name, using an informal greeting (such as "Hey"), or addressing the letter to an unrelated department (e.g., "Dear Accounting Manager" when applying for a marketing position).

Utilizing Professional Networking

Leveraging your professional network can be an effective way to find the name of the recipient for your cover letter:

Use platforms like LinkedIn to research the company and its employees. As mentioned earlier, LinkedIn is a valuable resource for job seekers. You can use the platform to find employees with relevant titles, learn more about the company culture, and even discover mutual connections who might be able to provide an introduction or additional information.

Connect with current employees or alumni of the company. Networking with people who work at the company or have worked there in the past can give you valuable insights into the hiring process and help you identify the appropriate contact person for your cover letter.

Search for the appropriate contact person within your professional network. Use your connections to find people who work at the company you're applying to, and ask if they know who the hiring manager for your desired position is.

Networking can help job seekers get noticed by potential employers. Building relationships with people at the company can increase your chances of getting noticed and potentially even lead to a referral. Learn more about how networking can help job seekers get noticed by potential employers in this article.

Offer examples of successful job seekers who found the recipient's name through networking. For instance, this cover letter that landed a job seeker a role at LinkedIn is a great example of how personalizing your cover letter and leveraging your network can help you stand out.

Importance of Personalization

Personalizing your cover letter can make a significant difference in the success of your job application:

Discuss the impact of personalization on the reader's impression of the applicant. A personalized cover letter demonstrates that you've done your research and are genuinely interested in the position, which can make a positive impression on the recipient.

Provide statistics on the success rate of personalized cover letters compared to generic ones. According to resume statistics , candidates with typos in their cover letters or resumes are 58% more likely to be dismissed, while those who do not include specific employment dates are 27% more likely to be dismissed.

Offer expert opinions on the importance of addressing cover letters to specific individuals. Many career experts agree that addressing cover letters to specific individuals can increase your chances of landing an interview.

Explain how personalization demonstrates research skills and genuine interest in the company. Taking the time to research the recipient and tailor your cover letter to the specific position and company shows that you're not only a thorough and detail-oriented candidate, but also genuinely interested in the opportunity.

Share anecdotes of successful job seekers who personalized their cover letters and landed interviews. For example, one job seeker found the recipient's name through LinkedIn and personalized his cover letter , which helped him land an interview and ultimately secure the position.

Conclusion and Final Thoughts

In summary, addressing a cover letter to an unknown recipient can be challenging, but by following our tips and strategies, you can make a strong impression on potential employers. Remember to:

• Research the recipient's name or use a relevant job title.
• Personalize your cover letter to demonstrate genuine interest in the position.
• Maintain a professional tone and formatting throughout your cover letter.
• Avoid common mistakes that can hurt your chances of landing an interview.
• Leverage your professional network to find the appropriate contact person.

By applying these tips to your job search, you'll increase your chances of success and make a lasting impression on potential employers. Good luck with your job applications!

6 Examples: How To Address a Cover Letter Without a Name

By Status.net Editorial Team on December 25, 2023 — 11 minutes to read

Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.

Be Professional and Engaging

Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.

Focus on the Position and Company

Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.

Use LinkedIn and Company Website Research

If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.

Here are two examples of how to start a cover letter without a name:

Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.

Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.

By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.

How to Find the Hiring Manager’s Name

Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.

Using LinkedIn

LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:

• Visit the company’s LinkedIn page.
• Click on the “People” tab to browse through the employees.
• Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
• Check the found profiles, and try to identify the right person responsible for hiring in your desired role.

Make sure to double-check that the person is currently working in the company to avoid using outdated information.

Checking Company Website

Another way to find the hiring manager’s name is by checking the company website:

• Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
• Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
• If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.

Making a Phone Call

When all else fails, you’re left with one more option – making a phone call.

• Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
• Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.

Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.

How To Address a Cover Letter Without a Name: Sample Phrases

Starting with job title.

When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:

• Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
• Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
• To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .

Referring to Department

Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:

• Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
• Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
• To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .

Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.

Crafting Content for Cover Letters

When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.

Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.

Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:

“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”

Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:

“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”

Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:

“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”

Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.

Tips on Prefix Usage

When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:

First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.

Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.

If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.

Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.

In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.

Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.

When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.

To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.

The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.

Common Mistakes to Avoid

Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:

• Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
• Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
• Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
• Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.

The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.

Frequently Asked Questions

How can i properly address a cover letter when the recipient’s name is unknown.

If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.

What alternatives are there to ‘To Whom It May Concern’?

There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:

• Dear Hiring Manager
• Dear [Company] Team
• Dear [Department or Job Title] Hiring Team
• Dear [Company] Recruitment Team

How do I determine the appropriate salutation for my cover letter?

To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.

What are examples of cover letter openings without using names?

Here are some examples of cover letter openings without using specific names:

• “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
• “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
• “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”

How can I avoid common mistakes when addressing cover letters without names?

To avoid mistakes when addressing cover letters without names, follow these tips:

• Do thorough research on the company and the job posting
• Be concise and professional in your language
• Use an appropriate general salutation if you can’t find a specific name
• Double-check for spelling and grammatical errors before sending the cover letter
• Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’

By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.

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Who to address cover letter to if the recipient is unknown

Imagine that you’ve found a position you want to apply for and are working through your cover letter. There’s just one problem — you’re not sure how to address your cover letter. Unknown recipients can complicate the application process, especially when you want to set a great first impression. If you’re wondering who to address cover letter to if unknown, it’s important to find an alternative solution that is professional and respectful. Here’s what you need to know.

What you can do about it

Chances are that you’ve been searching “who to address cover letter to if unknown” or “unknown recipient cover letter” after encountering this scenario. The good news is that there are multiple solutions to this conundrum. 

If you need to write a cover letter to an unknown party, you should: 

Research the company

You should be researching any prospective employer before submitting an application so that you can learn more about their values, organizational structure, and culture. By digging a little deeper, you can usually find some basic information about the head of HR or the appropriate contact person. 

This information is usually located on the company’s website or the hiring manager’s LinkedIn. If you search the company, their account should be associated with it. 

If necessary, call the business. Give them your name, let the person who answers know that you are submitting an application, and ask who to address the documents to. 

Customizing your resume and cover letter for each job application will help you stand out and may increase your odds of landing an interview. Doing the legwork and finding out the name of the hiring manager is a great way of customizing your application, and it shows that you are a self-starter.

Use generic salutations

You will also want to consider how to address a cover letter without a name. If you can’t track down contact information for the person in charge of hiring, use a generic salutation. A few favorites include:

• Dear Hiring Manager
• Dear Recruiting Team
• To Whom It May Concern

However, be careful not to overuse these phrases, as doing so can make your letter feel generic. Instead, use one of these phrases at the opening of your cover letter and keep your sentence phrasing focused on you and the business as a whole throughout the rest of the document. 

Need some more inspiration for creating a great introduction? Check out our cover letter examples and resume examples . These free resources can jumpstart your job search efforts and help you land an interview. 

Personalize your greeting

When deciding who to address cover letter to if unknown, it’s vital to get creative with your personalization. Do your best to track down an HR department head or hiring manager’s contact information. If you simply cannot, personalize your content by referencing recent company news or mutual connections. 

You can still create a great cover letter without a personalized greeting. However, you need to make at least some aspects of your document feel tailored to the job and organization you are applying to. You don’t want hiring personnel to believe that you submitted an identical document to multiple businesses. 

For more detailed tips and tricks, check out our growing library of cover letter articles . You’ll find everything from resume templates to job-specific cover letter examples, as well as best practices, dos and don’ts, and more!

Expert Tip:

Creating a cover letter with unknown recipients will not be a barrier to getting the job, provided you adhere to established best practices, research the business you are applying for, and personalize your documents to demonstrate your desire to join the organization.

Avoid common mistakes

Creating a cover letter without knowing the recipient’s name can be challenging, but it’s crucial to avoid common pitfalls that could undermine your application. Here are some common mistakes to avoid:

Using outdated or incorrect titles

One of the most common errors in addressing a cover letter involves using outdated or incorrect titles. Avoid using generic titles like “Dear Sir/Madam.” Instead, take the time to research the company or department structure to determine the appropriate title to use. Using the wrong title can convey a lack of attention to detail and professionalism.

If you can’t find the person’s name, it’s acceptable to use a generalized title, such as “Hiring Manager” or “Human Resources Manager.” Tailor the title you use based on the size and structure of the company. 

Misspelling names or titles

Another common mistake is misspelling names or titles. Double-check the spelling of the recipient’s name and any titles before sending your cover letter. 

Misspelling a name can make a negative impression and suggest carelessness. If you’re unsure of the correct spelling, consider reaching out to the company or using a neutral salutation like “Dear Hiring Manager.” 

Remember, the recipients are going to draw several conclusions about you based on your cover letter and resume. In addition to running spell checks, consider using matching resume and cover letter templates to ensure consistency across both documents. 

Our resume articles offer additional insights that can assist with preventing mishaps and making your application more impactful.  

Making assumptions about the recipient’s gender

Assuming the gender of a recipient based on their name can also be a mistake. In today’s diverse workplaces, it’s essential to avoid making assumptions about gender. 

Instead of using salutations like “Dear Sir” or “Dear Madam,” opt for gender-neutral alternatives like “Dear Hiring Manager” or “Dear [Company Name] Team.” This demonstrates respect for all individuals and avoids potential offense.

More importantly, using gender-neutral language demonstrates that you are an emotionally intelligent and considerate person. Hiring teams are considering more than just your skill set. They want to make sure you will have good chemistry with existing employees. 

Failing to research the company

Failing to research the company before addressing your cover letter is one of the worst mistakes you can make. Take the time to learn about the company’s culture, values, and organizational structure. This information can help you tailor your cover and demonstrate your genuine interest in the company. 

Neglecting to customize the cover letter

Failing to customize your cover letter for each job application is another common mistake. Employers can easily spot a generic cover letter.

Take the time to customize your cover letter for each application, highlighting relevant skills and experiences that match the job requirements. This demonstrates your genuine interest in the position and increases your chances of progressing in the hiring process. 

“Remember, the recipients are going to draw several conclusions about you based on your cover letter and resume”

In today’s hiring market, you don’t want to simply submit your cover letter and wait around for businesses to contact you. Be proactive and follow up with the human resources department a few days after you apply. Call the company directly, or reach out via email. 

When you do reach out, be direct. Consider saying something like, “I am reaching out about the status of my application, which was submitted on [Date of Submission]. I look forward to continuing the hiring process and participating in an interview.” This reply demonstrates confidence and genuine interest without overplaying your hand. 

If you speak to someone on the phone, use a similar approach. However, it’s best not to be rigid. Aim to be kind and personable, as the person you speak to may be directly involved in the interview and vetting process. If it is a smaller business, you may even end up speaking directly to the person in charge of hiring. 

Keep in mind that it’s acceptable to follow up multiple times. Generally, you should reach out two to three days after your initial application and roughly a week later if you still haven’t heard anything definitive. 

Crafting a compelling letter for an unknown recipient

Many applicants wonder who to address cover letter to if unknown recipient. But no matter who the intended recipient is, creating a dynamic cover letter requires diligence and discipline. Be willing to research your prospective employer so that you can learn more about the organization and who will be involved in your interview process. 

Doing some extra work to make your application stand out can mean the difference between getting an interview or having your letter get lost among other job seekers.

If you’d like to learn more about how to create a more appealing application, Jobseeker can help. We provide free resources, useful templates, and personalized support designed to help you achieve your career goals. Connect with us today!

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

• Are Cover Letters Necessary?
• How Long Should a Cover Letter Be?

This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

• Dear Hiring Committee
• Dear [Department Name] Hiring Team
• To the Recruiting Team
• Dear Recruiting Team
• Dear Human Resources Manager
• Dear [Title of the Person You Would Be Reporting to]
• Dear [Company Name] Recruiter
• Dear [Position Title] Recruiting Manager
• To the [Department Name of the Position You Are Applying for]
• Dear Hiring Manager or Interviewer
• Dear Hiring Manager of Company X
• Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”

Aw, this was an incredibly good post. Finding the time and actual effort to produce a good articleÖ but what can I sayÖ I procrastinate a lot and never manage to get anything done.

Great post but I was wanting to know if you could write a litte more on this subject? I’d be very thankful if you could elaborate a little bit further. Thank you!

I guess you can get some more tips from our complete guide “How to Write a Cover Letter” https://resumekit.com/blog/how-to-write-a-cover-letter/

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How To Address A Cover Letter (With Examples)

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
• How To End A Cover Letter
• Best Cover Letter Font And Size
• Cover Letter Spacing
• Cover Letter Length
• Key Elements Of A Cover Letter
• How To Write An Address
• Official Letter Format
• Cover Letter Opening

Find a Job You Really Want In

A cover letter is a great way for a hiring manager to get to know you a little better. Writing a great letter can help you land the interview.

When sitting down to write a cover letter, you may be asking yourself how to address a cover letter correctly when you don’t know who the hiring manager is and how formal addressing a cover letter needs to be.

Thankfully, addressing a cover letter is quite simple. Keep reading for details on how to address a cover letter with confidence.

Key Takeaways:

It’s important to do your research to figure out who you are writing to before sending your letter.

Try remaining gender neutral if you don’t know the gender of who you are addressing.

If the hiring manager or recruiter ’s name is not available online, then you can address the cover letter with a generic salutation such as “dear hiring manager”.

How to Address a Cover Letter

Examples of how to address someone in a cover letter, cover letter subject lines, how to find the hiring manager’s name, final thoughts.

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Research. The first step in addressing a cover letter is researching who the cover letter will be read by. One way to make a very good impression, especially with online applications, is taking the time to research who the hiring manager or recruiter is for the department you are applying for.

You can call the HR department at a company and ask for the hiring manager’s name to be used on a cover letter. If you were contacted by a recruiter on LinkedIn or another job hiring platform, you can confirm with the recruiter who the cover letter should be addressed to. Properly addressing the cover letter by having the correct name is the most important step.

Keep it formal and modern. Regardless of who’s receiving your cover letter, we recommend sticking with “Dear” as your greeting . It’s a timeless classic for a reason, and there’s really no need to risk your opener with something more daring.

Remain gender neutral. If you don’t know the gender of who you are addressing, its best to use gender-neutral identifiers. Even if a name might sound like a typical man or woman’s name, its best not to assume. Staying gender neutral is a great way to show respect and not get your cover letter thrown out right away.

Use the job title. If you aren’t sure what their name is, a great way to address them is to use their job title. It also shows your interest and that you did research before sending in your letter.

Professional title. How you address your cover letter is core to its format . To address a cover letter correctly, you will need to make sure you have an appropriate salutation paired with the correct title/honorific.

For example, if you are addressing a cover letter to a person with a medical degree or doctorate, you will need to write “Dr.” before their name. Not doing so is unprofessional.

Dear Dr. Keller Dear Dr. Michael Ward Dear Dr. Liz Sells

If you do not know the correct title of the person, do not put a title with the name. The same goes for people with other special titles, like Reverend.

Dear Rev. Bill Smith Dear Prof. Johnson Dear Lt. Saraceno Dear Principal Luzi

As you can see from the above examples, you can include the person’s full name or only their last name after their title. The choice is yours.

Mrs. vs. Ms. It is better to address women without the Mrs. title. The Mrs. title implies that the woman is married and since that information is not easy to come by, keep it safe and address the woman as Ms. Don’t ever use “Miss,” as it is seen as infantilizing.

Dear Ms. Keller Dear Ms. O’Brian Dear Ms. Sells

For males, keep to Mr. as the title. You don’t need to write “Master” or “Sir” when addressing your cover letter. Using alternative titles can seem old-fashioned and much too formal.

Unknown gender. If the hiring manager or recruiter’s name is gender-neutral, try looking the person up on LinkedIn to learn their gender. If they have a photo and a personal blurb, it should clear up any confusion.

Not everyone has an easily-findable picture online, though. In those situations, avoid using Mr. or Ms. in your salutation. Instead, write out the hiring manager’s full name:

Dear Sam Kenney Dear Alex O’Hanson Dear Jamie Tyrell

Unknown recipient. If the hiring manager or recruiter’s name is not available online , then you can address the cover letter with a generic salutation. Of course, this doesn’t mean you can write, “Hey you!” or “Dear hiring person,” but there are a few phrases you can use that are professional and fine to use.

If you do not know the recipient of the cover letter, you can use a more generic greeting or you can even go without a greeting. It is better to be safe than sorry for these greetings as they are a key part of your cover letter .

The more specific you can get, the better. It shows that you’ve done your research and aren’t just sending the same cover letter to hiring managers all over town.

Dear Hiring Manager Dear Talent Acquisition Team Dear [Company Name] Recruiter Dear Human Resources Manager Dear Human Resources Department Dear [Position Title] Hiring Team Dear [Position Title] Hiring Manager Dear [Position Title] Recruitment Team Dear [Position Title] Recruiter Dear [Department] Team Dear [Title of Person You’d Report To] Some people like to use “ Dear Sir or Madam ” as a generic greeting for a cover letter, but using that is a bit too formal for the United States. Using the greeting “ To Whom It May Concern ” is also too stuffy for most cover letters and will probably not match the rest of your writing style, making it seem awkward.

All right, so you’ve got a perfectly-address, beautifully-written cover letter. Now it’s time to make sure the recipient actually opens up your email with a winning subject line. The ultimate goal is for the hiring manager or recruiter to know exactly what to expect when they open your email.

With that in mind, here are a few options for formatting your subject line:

[Position Title] Application – [Your Full Name] Application for [Position Title] Application for [Position Title] – [Your Full Name] [Position Title] Looking for New Role – [number of years] years experience Application for [Position Title] Position – referred by [Referral Name} Referred by [Referral Name] – [Position Title] Position

Never leave your subject line blank, or the recipient will probably delete it without ever opening it. It may even just go straight to their spam folder .

Additionally, we always recommend including the position title, because hiring managers and recruiters are often hiring for multiple open roles simultaneously.

Since knowing the hiring manager’s name is 95% of the battle, let’s go through a step-by-step process of finding out your cover letter’s recipient:

Read the job posting. The obvious first step is to carefully review the job listing and see if a contact person is given. Or perhaps the email address they’ve told you to send your application documents is obviously a person’s name, like [email protected]. Even for less obvious ones, you can try Googling the email address and see what turns up.

The company website. Most company websites have an “About Us” and/or “Company Directory” page . Try to navigate to your department and see if you can find a hiring manager’s name.

Check professional networking sites. The company’s LinkedIn page might also have information about hiring managers for different roles. You can also search for “[company name] + recruiter” and see what turns up. You might not find exactly who you’re looking for, but a quick message might help direct you.

Targeted Google search. Searching for the company’s name, location, and the position title you’re applying for might turn up some information on the hiring manager.

Contact the company. If all else fails, you can always call or email the company (someone in human resources is a good idea) to ask for the hiring manager’s name. If you explain that you’re trying to address your cover letter correctly, they’ll most likely be happy to help.

When applying for jobs, making sure you have every detail perfect can be a nerve-wracking time. With the tight job market, you are probably applying to many jobs at the same time, but don’t let the volume of the applications lower your quality of applications.

Take the time to research who you should address your cover letter to — it can make a great first impression on recruiters and hiring managers.

Address the cover letter with the correct title or honorific, and when in doubt, go without. Address your cover letter with a title or honorific if you are not sure what to use.

Addressing the cover letter with class is a simple way to making a great first impression for recruiters and hiring managers.

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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What Information Should You Include in a Continuation Header for a Business Letter?

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• Guidelines for Writing a Letter Requesting a Job Interview
• How to Write a Thank You After the Second Interview

Are cover letters still important when applying for a job? According to ResumeLab , the answer is yes: About 83 percent of recruiters, hiring managers and human resources staff members surveyed agreed that well-written cover letters give applicants an advantage.

It is also important to know that while some of the rules for writing effective cover letters remain the same, some have changed over the years, like how to address a cover letter when the name is unknown. What might have looked proper just a few years ago could appear awkward today.

Cover Letter Examples

There are many websites out there that offer cover letter examples, but some may be outdated, so it's important to know what to look for. The best examples will show the correct ways to address the recipient, highlight the applicant’s motivation to work with the company and their career objectives. Highlighting professional achievements is also important. In some cases, applicants may also explain any employment gaps or the reasons for a change in careers.

The Muse points out that cover letter opening paragraphs should start by grabbing the reader’s attention. Instead of starting with something such as “I would like to apply for the [position],” it is better to be less generic. Examples of more memorable openings might include an anecdote or something about the applicant is inspired by the company’s biggest successes. The remaining paragraphs should be almost like a sales pitch, explaining why the applicant is the one who is best qualified for the position.

At the end of a cover letter, a great closing can also serve to create a lasting impression. It is always good to thank the recipient for their consideration, but being more assertive can work better for nabbing an interview. Suggesting that the reader contact the applicant to set up a time to further discuss the position and their experience can be the nudge needed to get to the next step.

How to Address Cover Letters

These days, most resumes and cover letters are sent through emails, job boards and company websites, so a few questions about how to address the letters come to mind. Many of the current rules are more relaxed than in the past, and not all the advice is the same. Monster writers recommend using the standard business letter format, which is a formal style that is single-spaced and left justified.

The top should have the applicant’s contact information, which can be on a personal letterhead. This is followed by the date, a single space and the recipient’s contact information, including name, title, company name and address. Then, another single space, followed by the opening salutation.

The paragraphs should follow the business letter format, with single spaces in between each. The concluding paragraph should have a single space after it, and then the closing salutation goes in, followed by the applicant’s signed or typed name. If unsure, it is always best to make the cover letter look formal. As a guideline, creative industries like art and design or marketing might be more casual, while law firms and corporations tend to be more formal.

Cover Letter Salutations

These can also be formal or casual and again, it is better to stay formal if the applicant is unsure. “Mr.” and “Ms.” can be used, but “Mrs.” and “Miss” should be avoided as they assume that the recipient is married or not married. Although using “Dear” or “Hello” in front of the name is acceptable, it is not required. However, writing “Dear Jane Doe” looks awkward; “Dear Ms. Doe” looks better. In casual cover letters, the first name followed by a colon might be acceptable.

Many job postings do not include the hiring manager or recruiter’s name, and for good reasons. There could be several people who are accepting the applications, or the person in question might want to protect their privacy. Novoresume posts that including a salutation is still important; otherwise, it may seem like the applicant was careless. What can one do in this case?

Without a specific name, it is never a good idea to write “To whom it may concern” or “Dear Sir or Madam.” A writer from Zety explains that both are outdated and impersonal. It is best to use phrases like “Dear Hiring Manager” or “Hello Customer Service Hiring Team.” If that seems strange, rest assured that it is very common to send a cover letter to an unknown person.

It is always recommended to tailor cover letters to the job description, but without a name to use, applicants cannot tailor the salutation to the recipient in the same way.

More Cover Letter Tips

Salutations like the last two just described solve the problem of the unknown hiring manager. Zety also suggests a few more salutations to use, such as “Dear Recruiting Manager” and “Dear Hiring Team.” They also claim that a personalized salutation is always a better choice, so doing some investigating may reveal the right person’s name.

If a name was not found during the first look at the job posting, it should be looked at more carefully a second time in case it was missed. If not, the fastest way to find out might be to call the company and ask for the person who will be doing the hiring. These names can also sometimes be found on company websites and on LinkedIn.

It can also help to see Dear Hiring Manager cover letter samples online. This way, applicants can look at several examples to see which looks the best. There are also cover letter samples designed for different job industries and skill levels, as well as examples that show how to apply when there is no job opening advertised. Copying and pasting is never recommended though, because hiring managers recognize that (and it could also constitute plagiarism).

Closing the Deal

Closing salutations have also changed over the years, and you should no longer use old-fashioned ones like “Very Truly Yours” or “Sincerely Yours.” More formal cover letters can be closed with a “Sincerely” or “Respectfully Yours,” while casual ones often end with “Yours,” “Regards,” “Best Regards” or “Best.” Again, looking at cover letter samples online will give applicants a better feel for what looks right.

Hiring managers and teams receive countless cover letters and resumes, so following a few guidelines and finding ways to make a cover letter stand out can really give applicants an edge. The sheer volume of applications means that in the majority of cases, applicants do not hear back from the companies they apply to. Sending a follow-up email is an option; it may do nothing at all but on the other hand, it might catch a hiring manager’s eye.

Betterteam writers recommend waiting two weeks to write an email follow-up. It should have a clear subject line that includes the applicant’s name and the job title. The body should state the purpose of the of the email and include a short reminder as to why the applicant is the best fit for the position. It should be kept concise and to the point, with a sincere thank you at the end.

Finally, always proofread your cover letters, resumes and follow-up emails before clicking send – imagine how disappointing it would be to lose a job over a typo.

• Resume Lab: Is a Cover Letter Necessary in 2021? Do I Need a Cover Letter?
• The Muse: The Best Cover Letter Examples for Every Type of Job Seeker
• Monster: The Foolproof Business Letter Format
• Novoresume: How to Address a Cover Letter in 2021
• Zety: Dear Hiring Manager Cover Letter Example & Guide
• Betterteam: Job Application Follow-up Email

Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent.

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Cover Letter to Unknown Recipient

In the intricate dance of job applications, there comes a moment when addressing a cover letter to an unknown recipient becomes a puzzle to solve. What is this mysterious practice, and why does it matter? Let’s unravel the purpose and power behind crafting a cover letter when the recipient’s identity is a secret.

The cover letter to an unknown recipient is a strategic masterpiece designed for situations where you’re unsure about the person who will be reading your application. Its purpose is to convey your enthusiasm and qualifications while maintaining a professional tone, ensuring that your application reaches the right hands within the organization.

Embarking on the quest of writing a cover letter to an unknown recipient need not be a daunting journey. In the depths of this article, we will unveil a treasure trove of templates, examples, and samples. These gems are crafted to empower you, providing a map to navigate the uncharted waters of addressing an elusive audience. Let the templates be your guide, making the process of writing any letter, regardless of the recipient’s identity, as easy as a stroll in the park.

This article isn’t just a guide; it’s an art gallery showcasing the brushstrokes of effective communication. We believe in the power of simplicity and clarity. So, join us as we unravel the art of letter writing, demystifying the process, and equipping you with the tools to create a masterpiece that will leave a lasting impression, even when the recipient remains a splendid mystery. Let the journey begin!

Sample of Cover Letter to Unknown Recipient

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Company Name]

[Company Address]

Dear Hiring Manager,

I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on your company’s website. As an accomplished professional with a proven track record in [relevant field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I successfully [mention a significant achievement or responsibility]. This experience equipped me with a solid foundation in [key skills or qualifications relevant to the job]. I am particularly drawn to [Company Name] due to its reputation for [mention a specific aspect or value of the company].

One of my strengths is [mention a key strength or skill], which I believe aligns well with the requirements of the [Job Title] position. I am eager to bring my unique blend of skills and experiences to your dynamic team.

Enclosed is my resume, which provides further details about my professional background. I am excited about the opportunity to contribute to [Company Name]’s continued success and would welcome the chance to discuss how my skills can meet the needs of your organization.

Thank you for considering my application. I look forward to the possibility of discussing my candidacy further.

How to Write a Cover Letter to Unknown Recipient

Demystifying the art of addressing the unseen.

In the vast landscape of job applications, encountering the enigma of an unknown recipient in a cover letter can be perplexing. Fear not, for we embark on a journey to decode this puzzle and empower you with the skills to compose an impactful cover letter, even when the addressee remains a mystery.

1. Decoding the Unseen: Strategies for Unearthing Information

Unravel the veil of anonymity by employing ingenious strategies to uncover the elusive recipient’s identity. From perusing company websites to utilizing professional networking platforms, we unveil the art of investigative research.

2. Crafting the Opening Gambit: A Salutation that Resonates

In the absence of a specific name, the salutation becomes a critical focal point. Navigate the intricacies of this challenge, employing eloquent alternatives that strike the right chord and set the tone for a compelling cover letter.

3. Pioneering Personalization: Tailoring Your Letter with Precision

Elevate your cover letter game by injecting personalization. Delve into the nuances of aligning your skills and experiences with the company’s ethos, demonstrating a bespoke approach that resonates with even the most elusive hiring manager.

4. The Power of Prose: Writing with Flair and Finesse

Master the art of writing with flair, ensuring your prose is captivating and conveys your professional narrative effectively. From dynamic language to impactful achievements, we explore how to make your cover letter a compelling read.

5. Navigating the Uncharted Waters: Body of the Cover Letter

Dive into the body of your cover letter with finesse, seamlessly navigating through your experiences, skills, and accomplishments. Employ persuasive language to articulate why you are the ideal candidate, even without a specific addressee in mind.

6. The Artful Closure: Concluding on a Memorable Note

Conclude your cover letter artfully, leaving a lasting impression. Explore techniques for a memorable sign-off that emphasizes your enthusiasm for the role and opens the door for further dialogue.

7. The Revealing Signature: Signing Off with Professionalism

Discover the nuances of a professional sign-off, ensuring your closing statement reflects your gratitude, confidence, and eagerness to contribute to the organization.

Embark on your letter-writing odyssey equipped with these strategies, turning the challenge of addressing an unknown recipient into an opportunity to showcase your adaptability and creativity. Happy writing!

FAQs about a Cover Letter to Unknown Recipient

In the realm of cover letters, the uncertainty of addressing an unknown recipient often sparks a barrage of questions. Let’s demystify the complexities surrounding this topic and provide concise, insightful answers to the most frequently asked questions.

1. How do I start a cover letter when I don’t know the recipient’s name?

In situations where the addressee remains elusive, begin your cover letter with a polite and generic salutation such as “To Whom It May Concern” or opt for alternatives like “Dear Hiring Manager.” This sets a respectful tone while addressing the anonymity.

2. Is it acceptable to address a cover letter to a job title?

Yes, addressing your cover letter to a specific job title, such as “Dear Marketing Manager” or “Dear Human Resources,” can be an appropriate alternative. Ensure the chosen title aligns with the department responsible for hiring.

3. How can I tailor my cover letter without knowing the recipient?

Even in the absence of a specific name, tailor your cover letter by focusing on the company’s values, mission, and the skills relevant to the position. Mention specific achievements and align them with the company’s goals, showcasing a tailored and informed approach.

4. What’s the best way to express enthusiasm in a cover letter without knowing who will read it?

Express your enthusiasm by highlighting what excites you about the company, its projects, or its commitment to a particular cause. Showcase your passion for contributing to the organization’s success, creating a genuine connection beyond the unknown recipient.

5. Can I follow up on a cover letter addressed to an unknown recipient?

Absolutely. In your closing statement, express your eagerness for the opportunity to discuss your application further. Mention your intention to follow up and inquire about the appropriate contact person or department during the interview process.

Navigate the challenges of crafting a cover letter to an unknown recipient with these succinct answers to commonly asked questions. Empower yourself to communicate effectively, even when the addressee remains shrouded in anonymity.

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How To Address A Cover Letter To An Unknown Person

Cover letter personalization shows that you’ve done your homework and are genuinely interested in the position and the company.

However, lacking a name doesn’t mean your cover letter can’t shine. Here’s how to adapt and address a cover letter when you don’t have a name.

Navigating the task of addressing a cover letter when the recipient’s name isn’t provided can be challenging. Here are some reliable strategies to consider:

Research Is Key

Start by putting on your detective hat and doing some digging. Research the company website, LinkedIn, or even call the company directly to find out the hiring manager’s name. This level of initiative can impress potential employers.

General Salutations

Opt for a general yet professional salutation if your research hits a dead end. Some safe bets include:

• “Dear Hiring Manager,”
• “Dear [Department] Team,”
• “To Whom It May Concern,”
• Avoid overly generic and impersonal salutations like “Dear Sir/Madam.”

Specific Job Titles

Another effective strategy is to use a specific job title. For example, if you’re applying for a content editor role, you could write, “Dear Content Editor Selection Team,”

Crafting the Rest of Your Cover Letter

Remember, the salutation is just the first step. The content that follows is what will truly set you apart from the crowd.

Make it Engaging

Capture the reader’s attention from the get-go. Instead of a bland introduction, aim for an engaging opener highlighting why you’re excited about the role and what makes you a good fit.

Tailor Your Content

Avoid generic praise for the company. Instead, talk about specific projects, values, or aspects of the company culture that resonate with you. This shows that you have a genuine interest in the company.

Show Your Value

Instead of focusing on what the company can do for you, focus on what you can bring to the table. Talk about your achievements and how your unique skills could benefit the company.

Close It Out Professionally

End your cover letter on a professional note. “Sincerely,” “Best Regards,” or “Kind Regards,” followed by your name and contact details, is a safe and professional sign-off.

Wrapping Up

Addressing a cover letter to an unknown person can feel daunting, but with the right strategies, you can still create a powerful, personalized cover letter that leaves a lasting impression.

Your goal is to stand out from the crowd, and a well-crafted cover letter is your ticket to doing just that. So, get out there, and start making an impression!

Best of luck with your job search!

Title: how to address a cover letter to an unknown person

Category: Job Search

Author : Becky  is a contributor for  theJub . She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.

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How to Address a Cover Letter With Examples

Options for Addressing a Cover Letter

• Letter Without a Contact Person
• Non-Gender-Specific Names

What Title to Use

• Address an Email Cover Letter
• Review a Sample Cover Letter

Before You Send Your Letter

One of the trickiest parts of writing a cover letter comes at the very beginning. Much of the time, you won’t know exactly who will read your letter. How do you address your cover letter when you don’t have the contact person’s name and/or gender ?

First of all, try to find out the name of the contact person. Some employers will think poorly of an applicant who does not take the time to learn the hiring manager’s name. Also, take care not to assume that you know the gender of the recipient based on the name. Many names are gender-neutral, and some hiring managers may identify as a gender other than male or female.

It’s also possible that you’ll do your research and still be unable to figure out to whom you are addressing your letter. In that case, it's better to be safe and use a generic greeting . It's also acceptable to start a letter without a greeting and start with the first paragraph of your letter .

You have a lot of options when addressing your letter. Learn more about the possibilities before you make your choice.

How to Address a Cover Letter Without a Contact Person

There are a variety of general cover letter salutations you can use to address your letter. These general cover letter salutations do not require you to know the name of the hiring manager.

In a survey of more than 2,000 companies, Saddleback College found that employers preferred the following greetings:  

• Dear Sir/Madam (27%)
• To Whom It May Concern  (17%)
• Dear Human Resources Director (6%)
• Leave it blank (8%)

Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

How to Address a Cover Letter for a Non-Gender-Specific Name

If you do have a name but aren't sure of the person's gender, one option is to include both the first name and the last name in your salutation, without a title that reveals gender:

• Dear Sydney Doe
• Dear Taylor Smith
• Dear Jamie Brown

With these types of gender-ambiguous names,  LinkedIn  can be a helpful resource. Since many people include a photo with their profile, a simple search of the person's name and company within LinkedIn could potentially turn up the contact's photograph.

Again, you can also check the company website or call the company’s administrative assistant to get more information as well.

Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation.

For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to “Dr. Lastname” rather than “Ms. Lastname” or “Mr. Lastname.” Other titles might be “Prof.,” “Rev.,” or “Sgt.,” among others.

When you address a letter to a female employer, use the title “Ms.” unless you know for certain that she prefers another title (such as “Miss” or “Mrs.”).

“Ms.” is a general title that does not denote marital status, so it works for any female employer.

How to Address an Email Cover Letter

Hiring managers get a lot of emails each day. Make it easy for them to scan your email and follow up by including a clear subject line and a signature with your contact information. It's important to address the email cover letter correctly, including the name of the person hiring for the position if you have a contact, to ensure that your letter gets noticed.

Subject Line of Email Message

Never leave the subject line blank. There is a good chance that if a hiring manager receives an email with no subject line, they’ll delete it without even bothering to open it, or it could end up in their spam mailbox. Instead, write a clear subject indicating your intentions.

List the job you are applying for in the  subject line of your email message , so the employer knows what job you are interested in. They may be hiring for multiple positions, and you will want them to identify the position you’re interested in easily.

How to Address the Contact Person

There are a variety of  cover letter salutations  you can use to address your email message. If you have a contact person at the company, address the letter to Ms. or Mr. Lastname. If you aren’t given a contact person, check to see if you can  determine the email recipient's name .

If you can’t find a contact person at the company, you can either leave off the salutation from your cover letter and  start with the first paragraph  of your letter or use a  general salutation .

How to Format the Salutation

Once you have chosen a salutation, follow it with a colon or comma, a space, and then start the first paragraph of your letter. For example:

Dear Hiring Manager:

First paragraph of the letter.

Body of Email Cover Letter

The body of your cover letter  lets the employer know what position you are applying for, and why the employer should select you for an interview. This is where you'll sell yourself as a candidate. Review the job posting and include examples of your attributes that closely match the ones they are looking for.

When you're sending an  email cover letter , it's important to follow the employer's instructions on how to submit your cover letter and resume.

Make sure that your email cover letters are as well-written as any other documents you send.

If you have attached your resume, mention this as part of your conclusion. Then finish your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Include a closing, then list your name and your  email signature .

Your email signature should include your name, full address, phone number, email address, and  LinkedIn Profile URL  (if you have one) so it is easy for hiring managers to get in touch.

Firstname Lastname  Street Address  (optional) City, State Zip Code  Email  Phone  LinkedIn

Sample Cover Letter

This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter (Text Version)

Mary Garcia 12 Rogers Avenue Townville, New Hampshire 03060 555-555-5555 mary.garcia@email.com

February 17, 2021

Franklin Lee

CBI Industries 39 Main Street Townville, New Hampshire 03060

Dear Mr. Lee:

I was excited to see your ad for the operations assistant position in your Townville offices.

I have five years of experience as an operations assistant/associate. In my most recent role at ABC Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. In previous roles, I’ve done bookkeeping, data entry, and sales support. Basically, anything your department needs to run smoothly, I can do – and most likely, I already have experience doing it.

My other skills include:

• Strong communication skills, in person, in writing, and on the phone
• Excellent attention to detail and organization skills
• Top-notch customer service
• Experience in the industry and passion for the product
• Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. Please contact me if you have questions or would like to schedule an interview. Thank you for your consideration.

Signature (hard copy letter)

Mary Garcia

Review Cover Letter Samples: It’s hard to write cover letters from scratch. To make life easier – and to make sure you don’t forget any of those pesky formatting rules —start by reviewing cover letter samples . Sending an email version instead? Look at a few examples of email cover letters to get started.

Customize Your Cover Letter: Why personalize your cover letter every time you apply for a job? Because even similar job titles have different requirements. The goal of a cover letter is to show the hiring manager that you’re the best candidate for this particular job. Customizing your cover letter will help you emphasize your skills and experience and how they fit with the job requirements .

Spell-Check Names: Before sending your cover letter, make absolutely sure that you have spelled the hiring manager’s name correctly. That is the kind of small error that can cost you a job interview.

Carefully Proofread Your Letter: Whether you're sending an email or uploading or attaching a printable cover letter, it's important to make sure that your cover letter and resume are written as well as any other business correspondence. If you can, have a friend proofread before you hit send, to pick up any typos or grammatical errors.

Saddleback College. " Your Resume is Your 1st Interview ," Page 14. Accessed Feb. 17, 2021.

Letter Templates

cover letter examples to unknown recipient

As a job seeker, it can be frustrating when you don’t know who to address your cover letter to. However, with the right approach and some examples to guide you, you can still create a strong cover letter that will catch the attention of hiring managers. In this article, we’ll provide you with cover letter examples to unknown recipient, tips on how to write an effective cover letter, and answers to some frequently asked questions.

Example 1: Applying for a Sales Position

I am excited to apply for the sales position that I saw advertised on your company’s website. I have experience in sales and I am confident that I would excel in this position. In my previous role, I consistently exceeded my targets and received positive feedback from my clients.

Thank you for considering my application.

Best regards,

Example 2: Applying for an Administrative Assistant Position

Dear Hiring Manager,

I am writing to express my interest in the administrative assistant position that is currently available at your company. I am a highly organized individual with excellent communication skills, and I have experience in managing multiple tasks and projects simultaneously.

Example 3: Applying for a Graphic Designer Position

I am excited to apply for the graphic designer position that I saw advertised on your company’s website. I have experience in creating visually appealing designs and I am proficient in Adobe Creative Suite. In my previous role, I worked on several high-profile projects that received positive feedback from clients.

Example 4: Applying for a Customer Service Representative Position

Dear Hiring Team,

I am writing to express my interest in the customer service representative position that is currently available at your company. I have experience in handling customer inquiries and resolving issues in a timely and professional manner. I have also received positive feedback from customers for my exceptional service.

Example 5: Applying for a Marketing Coordinator Position

I am excited to apply for the marketing coordinator position that I saw advertised on your company’s website. I have experience in developing and executing marketing campaigns across various channels, and I am proficient in marketing automation and analytics tools. In my previous role, I contributed to a 25% increase in lead generation.

Example 6: Applying for a Software Developer Position

Dear Sir/Madam,

I am writing to apply for the software developer position that is currently available at your company. I have experience in developing and maintaining web applications using various programming languages and frameworks. I am also proficient in database design and optimization.

Tips for Writing an Effective Cover Letter

Here are some tips to help you write an effective cover letter:

• Research the company and the position you are applying for. This will help you tailor your cover letter to the specific requirements of the job.
• Address the letter to a specific person if possible. If you don’t have a name, use a generic greeting such as “Dear Hiring Manager” or “Dear Sir/Madam.”
• Start with a strong opening sentence that captures the reader’s attention and highlights your qualifications.
• In the body of the letter, provide specific examples of your skills and achievements that are relevant to the job.
• Close the letter by thanking the reader for their consideration and expressing your enthusiasm for the position.
• Proofread your letter carefully for spelling and grammar errors.

Frequently Asked Questions

How do i write a cover letter when i don’t know the name of the recipient.

If you don’t know the name of the recipient, use a generic greeting such as “Dear Hiring Manager” or “Dear Sir/Madam.” Make sure to tailor the rest of your letter to the specific requirements of the job and the company.

What should I include in my cover letter?

Your cover letter should include an opening sentence that captures the reader’s attention, a body that highlights your qualifications and relevant experience, and a closing that expresses your enthusiasm for the position and thanks the reader for their consideration.

How long should my cover letter be?

Your cover letter should be no more than one page long. Keep it concise and focused on the most important information.

Do I need to include my address in my cover letter?

You don’t need to include your address in your cover letter. However, make sure to include your phone number and email address so that the employer can contact you easily.

Should I customize my cover letter for every job I apply for?

Yes, it’s a good idea to customize your cover letter for every job you apply for. This will help you highlight the specific skills and experience that are most relevant to the job and show the employer that you have a genuine interest in the position.

When should I follow up on my application?

If you haven’t heard back from the employer after a week or two, it’s a good idea to follow up on your application. You can either send an email or make a phone call to inquire about the status of your application.

Although it can be challenging to write a cover letter when you don’t know the name of the recipient, with the right approach and some examples to guide you, you can still create a strong and effective cover letter that will help you land your dream job.

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