how to write an email asking for assignment

How To Write an Email For Extension Of Assignment

Navigating the delicate task of requesting an extension for your assignment doesn’t have to be daunting. With this comprehensive guide, we’ll walk you through each critical step you need to undertake before crafting your email, what essential details to include within it, and offer you customizable email templates to streamline your correspondence.

Table of Contents

What To Do Before Writing the Email

What to include in the email.

When composing the email, make sure to include the following elements:

Email Template

Subject: Request for Extension of Assignment – [Course Code/Name] Dear Professor [Last Name], I hope this email finds you well. My name is [Your Name] and I am currently enrolled in your [Course Code/Name]. I am writing to kindly request an extension for the upcoming assignment due on [Due Date]. Due to [explain your circumstances clearly and concisely], I am facing challenges in completing the assignment on time. Therefore, I would greatly appreciate it if you could grant me an extension of [number of days/weeks]. This additional time would allow me to fully address all requirements and submit a high-quality assignment. I have attached [any supporting documents or evidence if applicable] to provide further context and support my request. Please let me know if this extension is feasible, and if so, the new deadline that you deem appropriate. I understand that you may have other commitments and constraints, so I am willing to be flexible. Thank you for considering my request and for your understanding. I value your guidance and feedback, and I am committed to delivering excellent work. Sincerely, [Your Name] [Email Address] [Phone Number]

Alternative Email Template

Subject: Extension Request – [Course Code/Name] Dear Professor [Last Name], I trust this email finds you in good health. I am writing to discuss the possibility of an extension for the upcoming assignment in your [Course Code/Name]. With utmost regret, unforeseen circumstances have hindered my ability to complete the assignment within the given timeframe. These challenges include [explain your circumstances briefly]. Considering the importance of comprehensive research and original analysis required for this assignment, I kindly request an extension of [number of days/weeks]. This extension will allow me to meet the assignment’s standards and contribute to the learning objectives of the course. Your understanding and flexibility in accommodating this request would be immensely appreciated. If you require any additional information or documentation, please do not hesitate to let me know. Thank you for your time and consideration. I look forward to your favorable response. Best regards, [Your Name] [Email Address] [Phone Number]

Requesting an extension for your assignment can be a nerve-wracking task, but by following these guidelines and utilizing one of the provided email templates, you can confidently communicate your need for more time in a professional and respectful manner.

Remember, it is crucial to outline your reasons clearly, propose a realistic new deadline, and express your gratitude for the recipient’s understanding. Communicating effectively will increase your chances of receiving a positive response.

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How to Write an Email to a Professor (With Examples)

By Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah Yang

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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Professor shares secrets on getting an extension (w/ template)

Hi there. I am the prolific professor with 15 years of experience teaching online and in-person. I have a graduate degree. I have a passion for education. But I’ve also worked in the professional world (outside of education) too. Thanks for visiting.

I was a professor for 15 years. And I received countless emails for extensions on assignments.

Should you ask your professor for an extension?

For example, if you took a vacation and lost track of time, don’t ask. If you decided to work extra hours and have been too busy, don’t ask. You get the point.

So, before you ask for an extension, answer these questions first.

Something that I need to mention is that sometimes things can happen that are serious enough to warrant an extension but aren’t talked about often.

What’s a good excuse to ask for an extension?

And you should follow your professor’s policies and not abuse their discretion.

Here are some situations where I would consider an extension or make-up assignment. This isn’t a complete list but a few of some of the most common situations.

Hospitalization - If you were physically hospitalized, this usually warrants an extension on an assignment. Be prepared to have some documentation. This usually includes your own hospitalization, not family members.

What’s the best way to ask a professor for an extension?

How to ask a professor for an extension through email, example of how to ask for an extension by email.

I have an email template below to help you write an excellent email to your professor asking for an extension. This can also work for makeup exams and assignments too. Just remember to be honest and alter the email to fit your personal circumstances.

Dear Professor Smith. I am in your ENGL 1301 class and I have been enjoying the recent discussion regarding proper grammar usage. I know we have an assignment due soon over this topic, and I am concerned about having the adequate time to complete this assignment. I am committed to this course, and with my current situation, I would be rushed to complete the assignment. I am worried that I wouldn’t do my best on the assignment, and would miss the opportunity to learn and apply the skills I have learned so far. I recently experienced a death in the family of my maternal grandmother. I have the obituary attached to this email to provide you with some documentation. These recent days have been filled with grief and many meetings for funeral plans. With this in mind, I am asking for an extension. I would like a few days to spend time with my family and gather myself emotionally to have the dedicated time to complete this assignment. It is important to me that I learn the material and spend quality time working on this course. Please let me know if you need anything else. I appreciate your time.

First introduce yourself. Don’t assume your professor knows who you are. Make sure they can place a face with a name. Give them some information so that they can remember who you are.

Finally, thank them for their time and understanding.

I taught college students for about 15 years. I have experience teaching online and in-person. I have a graduate degree. I have a passion for education. But I’ve also worked in the professional world (outside of education) too. And with my teaching and educational experience, I want to help students answer their most pressing questions. I want to give my wealth of knowledge to college students to help make their life easier.

(Grading mistakes) Don't let your professors ruin your G.P.A.

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How to Ask a Professor for an Extension + Example Emails

May 10, 2023

So, you want to learn how to ask a professor for an extension, but you’re afraid of sounding like a slacker, or of getting on your professor’s bad side. Luckily, we have some dos and don’ts that should cover your questions. The first one is simple: please do not, under any circumstances, use the example below as a template.

This Is Not How to Ask for an Extension on an Assignment

Dear Professor S.,

I’m so so sorry but I won’t be able to turn in the final assignment on time. There’s an issue going on in my dorm room and it’s really, truly and utterly gross (I won’t go into the details). I’ll make sure to get the assignment to you soon. Please know that I’m really bummed to be doing this, because your course really was my favorite course this semester.

While Charles wrote his email in earnest, he made multiple gaffes that only added more awkwardness to an already confusing request. (In fact, Charles forgot to phrase his request as a question!) Yet asking for extra time should not become an additional crisis on top of other stress. In this post, we’ll cover everything you need to know about how to ask for an extension on an assignment.

What’s Your Excuse?

Turning in an assignment late can cause anxiety for students. Many fear getting points docked or a lower final grade. Some view it as doing something “wrong” and end up feeling preemptively guilty or undeserving of the extra time. These anxious feelings can manifest in the request itself. (Just look at Charles’s overly effusive apology.) However, a lot of valid reasons for an extension exist. The first successful step in how to ask a professor for an extension requires clarifying your situation.

Let’s say you have a funeral to attend, you fall sick, or, as was Charles’s case, you discover a bedbug infestation. All of these reasons qualify as unexpected crises you couldn’t plan for. In urgent circumstances like these, professors tend to take an accommodating stance for last-minute requests. They have lives outside of academics too, and know how the real world can intervene.

Less urgent circumstances that require you to know how to ask for an extension might involve a conflict of deadlines in different classes, or a wedding to attend. To increase your chances, make your request as far ahead as possible, as soon as you learn of the conflict.

Professors may not accommodate every request, especially if the student simply procrastinated. But whatever your circumstances, do give your professor the real reason. Honesty always comes across as most genuine and requires fewer justifications. Plus, treating the situation in a mature manner will result in the professor responding in kind, and taking your request more seriously.

How to Ask for an Extension on an Assignment to Improve Your Work

A less typical, last-minute, yet non-urgent request can arise when students find they don’t understand how to accomplish the assignment. Similarly, they may find they aren’t satisfied with the quality or direction of their work. Asking for more time to improve your work can sound reasonable to a professor. The trick here involves specifying exactly why you need more time and what you wish to improve. Consider asking for suggestions as well before going forward. Most professors prefer grading a student’s best effort rather than a sloppy, punctual paper, and will be willing to help those who show enthusiasm for their subject.

Act Accordingly

With the various types of impediments and conflicts identified, let’s consider the best approaches for how to ask for an extension. If in doubt, and especially in an emergency, send an email. When emailing, include these three vital pieces of information:

1) Explain the situation you’re facing.

2) Suggest a specific alternative deadline. This date should be reasonable, both in terms of reorganizing your own schedule, and with respect to the teacher’s semester. Avoid an overly-optimistic deadline; you won’t impress your teacher if you’re forced to ask for an extended extension.

3) Ask about the teacher’s late policy, if you don’t know it already. If this information is included in the course syllabus, acknowledge the late policy in writing. Perhaps your teacher docks points regardless, in which case, you’ll want to know how many for each day the assignment is late. You may need to weigh your priorities, and decide which to sacrifice, promptness or quality.

How to Ask a Professor for an Extension During Office Hours

If you’re trying to juggle multiple courses’ assignments, or want an extension with more guidance, send a preliminary email asking to meet with your professor. Do email first, because waylaying your professor after class can stress everyone out. Once a meeting is scheduled, the face-to-face chat may prove more successful, simply because it’s harder to say no in person. This meeting also gives your professor a chance to put a face to a name, and will give you a chance to say something about what you’re working on. Extra guidance like new leads and library references may also speed up your progress.

Putting the How in How to Ask a Professor for an Extension

Let’s return to Charles’ email, and imagine how his professor might react. Reading about a “really, truly and utterly gross,” mystery situation doesn’t give the professor any idea of the student’s trouble, nor of how severe it is, or how long it will last. The professor has no incentive to act leniently, and no opportunity to sympathize. If anything, the vague description evokes confusion, pity, and doubt.

Imagine instead that Charles wrote, “I just discovered a bedbug infestation in my dorm room. According to pest control, I’ll need to spend the weekend bagging up my possessions before an exterminator arrives. Then I’ll have to find a different place to sleep and study for the coming week.” Here Charles goes into enough detail to delineate the situation. It becomes clear that a bedbug infestation is time consuming, as well as psychologically and physically taxing. Though unusual, Charles’ reason for wanting an extension now sounds perfectly legitimate.

You can avoid Charles’s main mistake by articulating your situation clearly and concisely. With a big emphasis on concisely. If you’re going to a funeral, you don’t need to convince your teacher that you loved your grandmother. If you’re sick, you don’t need to list your symptoms. A brief email saves your harried professor some time, and gives students practice in establishing their own personal boundaries. Overall, a brief email will sound professional and sincere.

Another must when learning how to ask a professor for an extension involves tone. The right register will come across as respectful and somewhat formal. Change phrases like “I’m really bummed” to “I regret.” Apologize, but don’t overdo it. One apology appropriately recognizes the inconvenience the professor may experience.

How to Ask a Professor for an Extension, Example 1

Now let’s take a look at Charles’ improved urgent request.

Dear Professor Sassin,

I’m Charles Yu, from your Modern Architecture seminar. I’m writing to let you know about a situation that’s come up. I just discovered a bedbug infestation in my dorm room. According to pest control, I’ll need to spend the weekend bagging up my possessions before an exterminator arrives. Then I’ll have to find a different place to sleep and study for the coming week.

Because of this, I’m afraid I won’t have time to work on the final assignment until next week. Would you consider a one-week extension, with a new deadline on May 25? If so, please let me know how this extension might affect my grade.

I apologize in advance for the inconvenience, and am open to other suggestions you may have.

Best regards,  

In his amended version, Charles makes it clear why his particular situation requires more time. He asks for (rather than dictates) an extension, and shows that he’s both concerned about his grade and happy to consider an alternative plan. The writing sounds polite, clear, and formal—a complete reversal from the previous chaotic and informal tone. Charles’s chances look good.

How to Ask a Professor for an Extension, Example 2

In the following example represents a less typical situation. Time is of the essence, but the situation itself cannot be called urgent.

Dear Professor Napier,

I’ve been hard at work on my research essay for your class, the English Romantic Novel. Initially, my plan involved comparing early Gothic novels, analyzing recurring motifs, and rooting them in British culture of the time. However, the more I’ve read, the more I’ve realized that my interest lies in the parodies of Gothic novels, particularly in the works of Wilde and Austen, and in the significance we might pull from the distortions they make.

I believe I could write a more compelling paper on this subject, but the deadline is fast approaching. I won’t have enough time to refocus the research and finish writing by Friday. Would you mind if I turned the paper in next Tuesday, October 3, instead? I understand that your late policy is strict. However, I think this new theme may inform my senior thesis, so I wonder if an exception can be made.

I’m happy to meet and discuss during your office hours tomorrow. Please let me know at your earliest convenience.

Tatiana Gorns

Here, Tatiana takes a risk. She knows her situation won’t seem urgent, but she appeals to her professor’s academic side. To do so, Tatiana must expand. The email is not concise, nor is it fluffy. Her investment in the assignment appears genuine. Furthermore, she explains the stakes, that this extension could positively affect her future course of study. This appeal will be hard for most professors to turn down.

How to ask for an extension – Additional Resources

If you’re looking for more advice on how to navigate the college work-life balance, how to better communicate, and other college know-how, you may find the following links to be of interest:

• Communicating with Professors: Ten Practical Suggestions
• What Does it Mean to Audit a Class in College?
• Best Gap Year Programs – 2023
• The College Transitions Dataverse
• College Success

Kaylen Baker

With a BA in Literary Studies from Middlebury College, an MFA in Fiction from Columbia University, and a Master’s in Translation from Université Paris 8 Vincennes-Saint-Denis, Kaylen has been working with students on their writing for over five years. Previously, Kaylen taught a fiction course for high school students as part of Columbia Artists/Teachers, and served as an English Language Assistant for the French National Department of Education. Kaylen is an experienced writer/translator whose work has been featured in Los Angeles Review, Hybrid, San Francisco Bay Guardian, France Today, and Honolulu Weekly, among others.

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The Study Blog :

How to ask for an extension for your assignment [examples + template].

By Evans Jun 15 2021

Time management is one thing you should get better at within your academic life, particularly when it comes to assignments.   However, regardless of how much you plan your time or stay organized, things might get out of hand. Read the article below to find why and how to ask for an extension. It also provides examples of how to ask for an assignment extension for your reference.

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What is an Extension Deadline?

An extension deadline for your assignment is the additional time you should request from your supervisor or tutor to finish your task. Most projects have a specific due date, and you should complete them on time. However, there are times when you can fall behind for numerous reasons and can't stay on schedule. At this point, you should reach your instructor and request an extension.

You should request an extension immediately you realize you won't be in a position to meet your original deadline. The deadline might affect other parts of your project, like other team members' abilities to complete the work and the project's completion date. Requesting an extension can offer the supervisor more time to readjust your assignment's workflow and schedule. Some of the situations in which you might request a deadline extension include:

·          The assignment needs more research or work than expected

·          Your project's timeline did not put all factors into consideration

·          You're waiting for essential materials to complete your project

·          You had prioritized the completion of another task

·          You were unable to access the required equipment

·          You had an emergency that stopped you from finishing your assignment

How to Ask for Your Extension

To ask for your extension effectively, kindly do the following:

Determine Whether You Can Get the Extension

Whether it is possible to get an extension depends on your work's scope. While some projects have rigid schedules, it will not matter if you submit a couple of days later when it comes to other projects. Please make sure you understand the flexibility in the deadline and develop a plan for completing your work.

Ask for the Extension

Once you realize you will be behind the deadline, notify your lecturer immediately. Choose the most convenient contact method. You can call them, ask in person, or send an email. Some instructors are too busy to check their mail from time to time, making a text message or phone call a more effective method.

When contacting your instructor, show them that you care about your grades. You can start with a statement about your goal and then why you require the extension.

Determine How Long Your Extension Will Be

Your extension should give adequate time to complete your paper based on how long you have taken to work on it.

Consider your facilitator's personality when determining the duration of the extension to request. If the instructor is strict, leave it to them to decide the time to grant. If you can negotiate with them, you can ask them for a three-day extension and expect the professor to negotiate down. And if the professor is lenient, ask for a specific extension.

Provide Evidence

If you offer proof, your professor will be impressed with your preparedness and is more likely to grant you the extension. Some of the evidence lecturers accept include:

·          A doctor's letter

·          A letter from an employer

·          An email from a child's teacher

·          A receipt from your car or computer repair shop

·          Newspaper clippings

Adhere to Your New Deadline and Ensure It Does Not Happen Again

Analyze your work schedule, avoid procrastination and manage your time better in the future. If possible, scale back on some assignments.

Thank Your Tutor

Express your gratitude for the extension granted and apologize for the inconvenience caused.

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Email Template for Requesting More Time to Complete Your Assignment

Feel free to adapt or use this email template to ask for an extension for your assignment

Dear (Title of your Professor, Dr. Mr. Ms., followed by their last name), My name is (name), and I'm a student in your (name) class. I'm writing you to ask if it might be possible to be granted additional time for the (name of assignment) due on (date). Regrettably, I'm behind with this assignment because (reason). I hope to complete this assignment by (date). I look forward to hearing from you about the same. Kind regards, (Your name and student ID number)       

Here are more examples:       

Dear Dr. Andrea,

I'm writing this email to request an extension on the deadline for the web application development assignment. I'm already done with coding, but the testing and debugging are taking more time than I expected. I have also discovered some errors that I'm working on.

I should submit the assignment on June 23, but I will appreciate it if you extend the due date to June 26.

Thank you for your consideration.

Warm regards,

Dear Professor John,

My name is Jackie, and I'm in your chemistry 101 class. Due to a family emergency, I will be traveling over the weekend without the research materials for the assignment due on Wednesday. Consequently, I would like to request an extension and submit my paper on Friday. In the attachment below is a draft that shows the progress I have made so far.

Many Thanks,

Dear Dr. Peterson,

My name is Jane Stephanie, and I'm in your literature class. My assignment is due on the same day as a presentation at my workplace. Do you provide extensions? If you do, I can submit the assignment on July 20 instead of July 16. I understand that late projects receive grade penalties, which I would like to avoid.

Many thanks,

Dear Professional Kellen,

My name is Ivy Johnson, and I'm in your 11 a.m. English class. From the syllabus, I can see that I should submit my assignment on August 13. Unfortunately, I have three other tasks due on that date for other classes.

Is it possible to get a three-day extension on the deadline and submit it on August 16 instead? If you do not grant extensions, can I get the assignment topic early to work on it in advance?

Warm Regards,

What to Do If You Do Not Get an Extension

Most lecturers understand that students are human beings with jobs and lives outside of class. And many instructors will approve any extension request. However, sometimes the professor might say no. Here is what to do should it happen.

If it is a few hours or days to your deadline, ensure you understand the late penalty and determine whether it is more practical to submit your assignment late or rush to meet your deadline. Ensure you deliver pure gold and don't plagiarize your work; it could result in poor grades.

If you had planned early, you have options. You can rearrange your schedule to make time to write your paper, ask your tutor for the paper topics before, or ask for an extension in another class. Alternatively, you can hire an expert writer from our urgent writing service to complete the assignment for you.

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How to Ask for an Extension on an Assignment Email: Tips & Examples

Need more time to complete that assignment? Don’t stress! Asking for an extension on an assignment via email can be a breeze if you know how to do it right. In this guide, we’ll show you the best way to request an extension politely and effectively, ensuring you get the extra time you need without any hassle. Whether you’re facing unexpected circumstances or simply need a little more breathing room, we’ve got you covered. So, no more frantic scrambling or late-night cramming sessions. Get ready, Charles, to master the art of asking your professors for a writing extension like a pro!

Key Takeaways

• Understand the guidelines and policies regarding extensions for assignments to ensure you know the options available to you.
• Follow proper email etiquette when requesting an extension, including using a professional tone, addressing the recipient respectfully, and providing all necessary information.
• Craft your extension request email carefully, clearly stating your reasons for needing an extension and proposing a new deadline that is reasonable and realistic.
• Avoid common mistakes such as making excuses, being overly apologetic, or waiting until the last minute to ask for an extension.
• After receiving a response to your extension request, be sure to follow through on any commitments you made, such as submitting the assignment by the new deadline.
• Refer to the provided email examples for guidance on how to structure and format your extension request email effectively.
• Consider additional tips such as reaching out to classmates or seeking assistance from professors if you are struggling with the assignment.
• Be mindful of common mistakes, such as sending multiple extension requests or failing to communicate any changes in your circumstances.

Understanding Extensions

Importance of extensions.

Extensions play a crucial role in maintaining academic integrity. They provide students with the opportunity to complete their assignments thoroughly and submit high-quality work. By allowing for additional time, extensions alleviate the stress and pressure that often accompany tight deadlines. This can lead to improved mental well-being and overall academic performance.

Requesting extensions responsibly can also positively impact your relationship with instructors. It demonstrates your commitment to producing quality work and your ability to communicate effectively with Professor Charles regarding the deadline extension email. Instructors appreciate students who take responsibility for their learning process and reach out for assistance when needed. Building a positive rapport with instructors can lead to further support and guidance throughout your academic journey.

Common Reasons

Urgent reasons.

In certain situations, students may encounter urgent circumstances that necessitate immediate extensions from their professor, Charles. Physical health issues or family emergencies are examples of such scenarios. Communicating these urgent reasons promptly and respectfully is crucial. By explaining the situation clearly, instructors can better understand your needs and provide appropriate accommodations.

Consider a scenario where a student falls ill just days before an assignment deadline. Requesting an extension due to illness would be considered an urgent reason as it directly impacts the student’s ability to complete the work on time. Similarly, unexpected family emergencies like the hospitalization of a loved one require immediate attention and may warrant an extension.

Less Urgent Reasons

Technological issues are common reasons for requesting extensions that are less urgent but still valid. For example, if a student experiences internet connectivity problems or encounters difficulties with online submission platforms, they may need additional time to resolve these issues and submit their work successfully.

Differentiating between urgent and less urgent reasons is important when requesting extensions. While both types of reasons are valid, it is essential to communicate less urgent reasons respectfully and responsibly. Providing clear explanations and proposing reasonable timelines will help instructors understand your situation better.

Benefits of Extensions

Extensions offer several benefits to students. They allow for more time to complete assignments, ensuring the submission of high-quality work. By reducing the pressure of strict deadlines, extensions promote a healthier work-life balance and help manage academic stress.

Requesting extensions can lead to improved learning outcomes and personal growth. It allows students to delve deeper into their research, explore different perspectives, and refine their ideas. This process fosters critical thinking skills and encourages a more comprehensive understanding of the subject matter.

Email Etiquette

Professional tone.

When requesting an extension on an assignment via email, it is crucial to maintain a professional tone throughout your message. Using formal language and respectful communication not only showcases your professionalism but also increases the likelihood of your extension being approved. Remember to address your instructor with appropriate titles and use courteous language.

To maintain a professional tone, start your email with a polite greeting, such as “Dear Professor [Last Name],” or “Hello Dr. [Last Name].” Clearly state the purpose of your email in the subject line, for example, “Request for Extension on Assignment.” In the body of the email, be concise and specific about why you need an extension. Explain any extenuating circumstances that have affected your ability to complete the assignment on time.

Avoid using overly emotional or desperate language in your request. Instead, focus on presenting a rational and well-reasoned argument for needing more time. Keep your sentences short and to the point, making it easier for your instructor to understand and respond to your request promptly.

Clear Communication

Clear and concise communication is essential when asking for an extension on an assignment via email. Structure your email in a way that effectively conveys your message without ambiguity. Start by expressing appreciation for the opportunity to request an extension and briefly explain why you require additional time.

In the body of the email, provide a clear timeline for when you anticipate submitting the assignment. Be specific about how much extra time you are requesting and offer a reasonable deadline that takes into account both your needs and the instructor’s schedule.

Use bullet points or numbered lists to highlight important details or supporting reasons for needing an extension. This helps organize information and makes it easier for your instructor to process.

Remember to proofread your email before sending it to ensure clarity and correctness. Double-check that all dates, names, and other relevant details are accurate. By communicating clearly and concisely, you increase the chances of your extension request being understood and considered.

Acknowledging Favor

When requesting an extension, it is important to express gratitude and acknowledge the instructor’s consideration. This gesture of appreciation not only shows respect but also strengthens your relationship with your instructor.

In your email, use polite language to thank your instructor for their time and understanding. Consider phrases such as “Thank you for considering my request,” or “I appreciate your willingness to accommodate my situation.” Expressing gratitude demonstrates professionalism and leaves a positive impression on your instructor.

Remember that acknowledging the favor does not guarantee approval, but it reflects well on you as a responsible and grateful student. Building a rapport with your instructor can lead to future opportunities for assistance or guidance.

Crafting Your Request

Start with honesty.

When asking for an extension on an assignment via email, it’s crucial to begin your request with honesty and transparency. Being upfront about your situation helps build trust with your professor or supervisor. However, it’s important to strike a balance between being honest and divulging unnecessary details.

To truthfully explain your situation, consider mentioning specific challenges or circumstances that have affected your ability to complete the assignment on time. For example, if you’ve been dealing with personal or family issues, briefly mention that without going into too much detail. By providing a concise but genuine explanation, you can convey the urgency of your request while maintaining professionalism.

Provide Solutions

When requesting an extension, it’s not enough to simply ask for more time. Offering solutions demonstrates responsibility and commitment to meeting deadlines. Instead of leaving the decision solely in the hands of your professor or supervisor, propose feasible new deadlines as a proactive approach.

For instance, suggest a specific date and time by which you will be able to submit the assignment. This shows that you have considered your workload and capabilities when requesting an extension. By providing alternative deadlines that align with your circumstances, you can showcase your time management skills and dedication to producing quality work.

Set Realistic Deadlines

While it may be tempting to ask for a lengthy extension, it’s important to set realistic deadlines when proposing an extension for an assignment. Consider the amount of work involved in completing the task and evaluate how much extra time you truly need.

Take into account other commitments and responsibilities you have during the extended period. By setting achievable deadlines, you demonstrate effective time management skills and a realistic understanding of what can be accomplished within the given timeframe.

What to Avoid

Avoiding fabrication.

When it comes to asking for an extension on an assignment, it is crucial to avoid fabricating reasons. Fabrication not only undermines your credibility but also jeopardizes the trust you have built with your instructors. Instead, be truthful and authentic in your extension requests. Explain the genuine challenges or circumstances that have hindered your ability to complete the assignment on time.

Fabricating reasons for requesting extensions can have serious consequences. If you are caught in a lie, it may result in disciplinary actions or penalties, which could negatively impact your academic record. Honesty is key when communicating with your instructors about your need for an extension. By being transparent about the difficulties you are facing, you demonstrate integrity and maintain a level of trust with your instructors.

Minimizing Deadline Impact

When faced with a missed deadline, it is essential to take proactive steps to minimize its impact on your academic performance. Effective communication is key in such situations. Reach out to your instructor as soon as possible and explain the reasons behind the delay. Take responsibility for missing the deadline and express your commitment to completing the assignment promptly.

To mitigate the consequences of late submissions, explore potential solutions with your instructor. They may offer alternatives such as allowing a late submission or adjusting the grading criteria. By demonstrating accountability and seeking solutions proactively, you show that you are committed to fulfilling your academic responsibilities despite unforeseen challenges.

Unrealistic Promises

Making unrealistic promises when requesting extensions can lead to further complications. It is important to set attainable goals for submission dates rather than proposing deadlines that are unachievable given the circumstances. For example, if you know that completing the assignment within a day is unrealistic due to other commitments or lack of necessary resources, it is better to propose a more reasonable timeline.

After the Response

Accepting feedback.

Accepting feedback graciously is crucial, regardless of whether your extension request is approved or denied. It’s important to respond professionally and respectfully to your instructor’s decision. If your extension request is granted, express gratitude for their understanding and flexibility. Acknowledge that you understand the impact of your request on their workload and assure them that you will make the most of the extra time given.

On the other hand, if your extension request is denied, it’s essential to accept the decision gracefully. Avoid becoming defensive or argumentative. Instead, thank your instructor for considering your request and for providing a prompt response. Show that you respect their authority and value their guidance. Remember, accepting feedback in a positive manner not only showcases professionalism but also contributes to your academic growth and development.

Once you have requested an extension, the next step is to await your instructor’s response. Be patient and avoid sending follow-up emails immediately after making the initial request. Give them ample time to review your request and make a decision.

If your extension is approved, it’s important to use the additional time wisely. Create a revised plan or schedule to ensure that you can complete the assignment effectively within the new deadline. Break down the tasks into manageable chunks and allocate specific time slots for each task.

However, if your extension request is denied, don’t panic. Consider alternative strategies such as seeking assistance from classmates or utilizing available resources like tutoring services or writing centers. Make a plan to allocate dedicated time outside of class hours to complete the assignment efficiently.

Remember, even if an extension is not granted, it’s crucial to approach the assignment with determination and a positive mindset. Stay focused on producing high-quality work within the given timeframe.

Email Examples

Serious reasons.

When it comes to serious reasons for requesting an extension on an assignment, it is important to address them with empathy and understanding. Physical or mental health challenges can significantly impact a student’s ability to meet deadlines. For instance, if a student is dealing with a severe illness or experiencing a mental health crisis, they may require additional time to complete their work.

In such situations, it is crucial to provide examples that highlight the significance of these serious reasons. For example, a student might be hospitalized due to an unexpected medical emergency, making it impossible for them to complete their assignment on time. Another scenario could involve a student struggling with anxiety or depression, which hinders their concentration and productivity.

It is essential for educators and administrators to prioritize the well-being of students when considering extensions for serious reasons. By showing compassion and flexibility, institutions can create an environment where students feel supported during challenging times. This approach not only benefits the individual student but also promotes a culture of understanding and empathy within educational institutions.

While some reasons for requesting an extension may not be immediately urgent, they are still valid and deserve attention. These less urgent reasons can include situations where students require additional time due to external factors beyond their control.

For example, a student might need an extension because they are participating in extracurricular activities or have family responsibilities that temporarily limit their availability. Students who require educational accommodations, such as extra time for exams or assignments, may also need extensions to ensure equal opportunities.

To effectively communicate less urgent reasons for extensions, students should plan ahead and inform their instructors as early as possible. By providing clear explanations and supporting documentation when necessary, students can demonstrate their commitment to their education while also addressing their specific needs.

Additional Tips

Follow-up etiquette.

When it comes to following up on extension requests, it’s important to maintain proper etiquette. If you haven’t received an immediate response from your instructor, it’s acceptable to send a polite reminder. However, remember to be patient and respectful of their time. Instructors are often busy with numerous responsibilities, so it may take some time for them to get back to you.

When sending a follow-up email, make sure to reiterate your request for an extension in a clear and concise manner. Avoid sounding demanding or entitled ; instead, maintain a professional tone throughout your message. Express gratitude for their consideration and understanding.

If you don’t receive a response after sending a follow-up email, wait at least a few days before reaching out again. It’s possible that your instructor may have missed or overlooked your initial request. In such cases, sending another polite reminder can help bring attention to your situation.

Remember that patience is key when following up on extension requests. Instructors are more likely to respond positively if they see that you are respectful and understanding of their workload.

Improving Work Quality

One of the advantages of getting an extension on an assignment is the opportunity it provides for improving the quality of your work. With additional time, you can allocate more hours towards research, brainstorming ideas, and editing your assignment.

For instance, if you’re working on a research paper, having extra time allows you to dive deeper into the topic and gather more relevant sources. This can result in a more comprehensive and well-supported argument.

Moreover, extended deadlines enable you to review and revise your work more thoroughly. You can take the time to identify any errors or areas that need improvement and make the necessary changes. This process helps ensure that your final submission is polished and error-free.

Common Mistakes

Dishonest requests.

Submitting dishonest extension requests can have serious consequences. When students falsify information to obtain extensions, they not only compromise their academic integrity but also risk facing disciplinary actions from their institutions. For example, fabricating a medical emergency or providing false documentation can lead to severe penalties such as failing the assignment or even being expelled from the course.

Dishonest requests not only harm the individual student but also undermine the trust between students and professors. When instructors discover dishonesty in extension requests, it erodes their confidence in students’ honesty and sincerity. This can result in stricter policies regarding extensions or even a loss of leniency for genuine cases in the future.

It is important to consider the ethical implications of dishonest extension requests. Engaging in dishonest behavior not only undermines personal integrity but also devalues the hard work and effort put in by other students who adhere to the rules and deadlines. It is crucial for students to uphold high standards of academic integrity and seek extensions through honest means, such as communicating openly with their professors about their challenges and requesting an extension based on valid reasons.

Ignoring Professor’s Feedback

Disregarding feedback provided by instructors regarding extensions can lead to various misunderstandings and conflicts. When students fail to acknowledge or address the concerns raised by their professors, it creates a communication gap that can hinder progress and resolution.

For instance, if a professor suggests specific improvements or alternative strategies to complete an assignment within the given timeframe, ignoring this feedback may result in subpar work or missed opportunities for growth. By dismissing the instructor’s guidance, students may miss out on valuable insights that could enhance their understanding of the subject matter and improve their overall performance.

Respecting and considering the instructor’s feedback is essential for building a productive learning environment. By actively engaging with feedback, students demonstrate a willingness to learn, grow, and take responsibility for their academic progress. It also fosters a positive relationship between students and professors, which can be beneficial for future assignments and academic endeavors.

Closing Thoughts

In conclusion, asking for an extension on an assignment via email can be a nerve-wracking task, but with the right approach, you can increase your chances of success. By understanding the purpose of extensions and adhering to proper email etiquette, you set the stage for a professional and persuasive request. Crafting a clear and concise message that highlights your valid reasons and offers potential solutions will further strengthen your case. Remember to avoid common mistakes and be prepared for different outcomes, whether it’s receiving an extension or exploring alternative options.

Now that you have the knowledge and tools to ask for an extension on an assignment effectively, it’s time to put them into practice. Take a deep breath, draft that email with confidence, and hit send. Remember, it’s okay to ask for help when you need it. By mastering this skill, you not only demonstrate responsibility but also pave the way for better time management and academic success. Good luck!

Frequently Asked Questions

How can i ask for an extension on an assignment via email.

To ask for an extension on an assignment via email, be polite and concise. Clearly state your request, provide a valid reason, and propose a new deadline. Remember to express gratitude for their consideration.

What should I include in the subject line of my extension request email?

In the subject line of your extension request email, mention the assignment title and the phrase “Extension Request.” This helps ensure that your email is easily identifiable and prioritized by the recipient.

How long should my extension request email be?

Keep your extension request email brief and to the point. Aim for around 3-4 paragraphs or less. Make sure to include all necessary details concisely without overwhelming the reader with unnecessary information.

Should I attach any supporting documents to my extension request email?

If you have any relevant supporting documents that strengthen your case for an extension, it’s advisable to attach them to your email. These may include medical certificates, official letters, or any other evidence that supports your need for an extension.

Is it appropriate to follow up after sending an extension request email?

Yes, it is appropriate to follow up if you haven’t received a response within a reasonable timeframe. However, exercise patience and wait at least a couple of days before sending a polite follow-up email inquiring about the status of your request.

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How to Write an Email to Submit an Assignment

Team Desklib

Published: 2023-02-13

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment. 

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper. 

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement. 

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Table of Content

Why write an email to your professor?

5 sample emails to a professor, email to professor asking for more information, email to professor about a deadline, email to a professor asking for a reference, email to a professor about personal issues, email to a professor asking for an extension, expert guide on how to email a professor, how to write pro messages to your professor, how to write an email to a professor (5 samples & templates).

Stuck while studying for your college course? Professors play a critical role in our college education, providing lectures, leadership, and support. Let’s face it, you’re paying enough for your college education, the least you can expect is an answer to an email.

Professors aren’t big scary monsters (not all, anyway), but reasonable people who will want to help you with your email requests. They will expect your email requests to be written properly, in a style that shows respect. You’re not messaging a friend but someone in power.

How do you do it? In this guide on how to write an email to a professor, we detail the email format. We'll show you how to structure emails to any professor and provide 5 sample emails to a professor, including:

• Email a professor asking for more information
• Email to a professor about a deadline

By the end of this guide on emailing a professor, you can ask for anything you want (we can't guarantee they'll respond, though!).

Streamline Your Academic Communication

Before exploring our hand-crafted samples, harness the power of technology to perfect your message by using our free AI email generator , designed to make drafting professional emails to professors seamless and efficient.

Professors are responsible for supporting and guiding you during your academic career. That could include help with a tricky assignment, an extension on a deadline, or providing a reference. Professors also have a pastoral duty and may provide assistance if you are experiencing a personal issue. Basically, they’re there to help you out if you need it.

If you can, it's best to ask for help and support in person – but we know this isn't always possible, especially as many students study remotely. But, if you can't speak in person, it's OK to email your professor – but you'll need to ensure that your messages are polite, professional, and follow the correct email format and structure.

So let's start by showing you 5 sample emails to a professor.

These sample emails to a professor provide some valuable guidelines on structure, tone of voice, and approach that you can use. You can cut and paste these samples if you want to, but we recommend you use them as the basis for building your own emails.

Didn't catch something in a lecture or need clarification about an assignment? This email to a professor will help you quickly get the information you need.

Dear [Recipient's Name],

I hope this email finds you well. I attended your lecture on [lecture topic] and would like to seek further clarification on [specific area]. I found the content quite challenging, and I believe further discussion will greatly enhance my understanding of the subject matter.

Could we schedule a brief meeting during your office hours this week? I would greatly appreciate the opportunity to discuss my questions and seek additional guidance regarding the assignment. Please let me know a suitable time for you, and I will make myself available accordingly.

Thank you for your attention.

Best regards, [Your Name]

Professors are in charge of setting assignments and managing deadlines. But what happens if you've forgotten a date? This email to a professor can be used to determine the deadline and ensure you don't miss it!

Dear Professor [Recipient's Name],

I hope this email finds you well. I apologize for any inconvenience caused, but I seem to have forgotten the deadline for the assignment you had set. Could you please kindly provide me with the deadline for the assignment? I want to ensure that I don't miss it. Thank you in advance for your assistance.

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Quickly summarize a received email

If you don't have an employment reference, and reference from a professor is a suitable substitute. Before putting your professor's name on an application, use this email to ask for a reference.

Dear [Professor's Name],

I hope this email finds you well. I am reaching out to request your assistance with a reference. I am applying for [Job/Program] and a reference from a professor is required. Your knowledge of my work ethic and academic abilities would make you an ideal reference.

If you are willing to provide a reference, please let me know and I will provide you with any necessary information or documentation. The deadline for submission is [Date].

Thank you for considering my request. I greatly appreciate your support.

Sometimes life can get in the way of our education and change our priorities. This email to a professor sets out the issues you're experiencing and their impact on your studies.

I hope this email finds you well. I wanted to inform you about some personal issues I am currently facing, which have been impacting my studies.

I am going through a difficult time in my personal life, dealing with a family emergency. As a result, my availability and ability to fully focus on my coursework has been significantly affected. I am doing my best to manage the situation, but I anticipate that it may continue to impact my performance in the upcoming weeks.

I understand the importance of my studies and I am committed to overcoming these challenges. I will make every effort to catch up on missed assignments and actively participate in class despite the circumstances.

I kindly request your understanding and support during this time. If there are any accommodations or extensions that you could grant me, I would greatly appreciate it. I am open to discussing potential solutions that would allow me to continue my education while navigating these personal difficulties.

Thank you for your attention and consideration.

Not going to hit your assignment? Ask for an extension! While we can't guarantee you'll be given one, this email to a professor asking for an extension will give you the best chance!

I hope this email finds you well. I am reaching out today regarding the upcoming assignment due on [Date]. I apologize for the inconvenience, but I am experiencing some unexpected difficulties that have impacted my ability to complete the assignment on time.

Considering the circumstances, I would like to request a brief extension to submit the assignment. I understand that this is entirely at your discretion, and I am willing to accept any conditions or penalties for extending the deadline.

Thank you for your understanding, and I appreciate your attention to this matter.

Professors are professional people (the clue is in the name) and expect the highest standards of written language. They're not going to be impressed by spelling mistakes or grammar issues. They're also used to reading and responding to formal emails, so you must always stick to the established structure.

When writing emails to a professor, you should keep laser-focused on the outcome. This is an approach that works for writing any email to a professor:

Introduce yourself

Explain why you're emailing and what you want

Express gratitude in advance

Include a deadline/CTA

As we've explained previously, professors expect to read emails in the correct format. To help explain how to write an email to a professor, we've split this into 3 sections:

Email to professor subject line

• Sign-off/next steps

Professors will find their inboxes full of hundreds of emails from students, fellow academics, and faculty staff – so yours will need to stand out. How? By creating a great subject line!

It's easier to demonstrate how to write subject lines with some example subject lines to emails for your professor.

• Can I ask for some help with (include details)
• Clarification required (lecture details)
• What is my assignment deadline?
• Please can you confirm my assignment deadline?
• Assignment extension request
• Can I ask you for a reference?
• Would you provide me with a reference?
• Reference request

Email to professor body copy

Your subject line will hopefully be strong enough to grab your professor's attention. As soon as they open the email, you must engage them correctly.

If you're confident, you can use a less formal greeting, such as "Hi Professor (their name)." If you don't know them well or are writing a formal email like asking for an extension, it's better to use "Dear Professor (their name)."

Now, we can work through the structure that we outlined above. In this example, we want more information on a point raised in a lecture.

"My name is (your name), and I attend your class (insert details)."

Also learn about: How to introduce yourself in an email?

"I'm contacting you to ask for some additional information about a point you raised in your lecture on (insert date, time, etc.). Specifically, I would like to know (whatever you want to know!)."

"I appreciate that you are very busy, and I would like to thank you in advance for any information and insights you can provide."

Email to professor sign-off/next steps

Your message is powerful and (most importantly) short! We're almost at the end, but we need to add more to your message.

"I am working on an assignment with a deadline of (insert date). Could you respond to me before this date? You can contact me to discuss it at (insert details)."

Finally, you'll need to provide a closing line ("Thanks," "Many thanks," "Kind regards," etc.), as well as your name and any other information required.

Now you're ready to send it to your professor.

When emailing your professor, you have to understand where the power lies They’re busy, under-pressure, and probably dealing with hundreds (maybe even thousands) of other students. To cut through the noise, your request will have to be clear and stick to these principles:

• Always use a proper greeting : Begin your email with a formal greeting, such as "Dear Dr. [Last Name]" or "Hello Professor [Last Name]." Check and double-check you're using your professor's title correctly.
• Cut out waste words: Keep your message as brief as possible by cutting out wasted words. Use a strong subject line and state the purpose of your email in the first few sentences.
• Use proper grammar and spelling : Academics expect high standards, so always check for spelling and grammar issues before sending.
• Be respectful and polite to your prof : Saying "please" and "thank you" goes a long way. Ask for help courteously and express gratitude for any help.
• Identify yourself : Professors will deal with many students and may not know who you are, so always identify yourself and the class(es) you're studying.
• Avoid casual language or slang : Professors won't expect informal language, slang, and other lazy phrases.
• Outline your requirements clearly : Whatever the purpose of your email, state your needs clearly. Professors are time-poor and will simply want to know what you want as soon as possible, so don't keep them waiting!
• Thank them for their time : Professors are busy people, so thank them for their time. Sometimes, a few choice words can work wonders in getting you the desired result.
• Sign off properly: End your emails positively, and do so professionally with a suitable sign-off. Professors are in a position of authority; they're not your friend.
•  Use HIX.AI : If you're not hitting the right tone, or finding the formal email format tricky, use HIX.AI email generator . This AI-powered platform can craft effective emails to professors in seconds.

Don't know how to email a professor? Using the tips, tricks, and format outlined in this blog, you'll create powerful emails to your professor in record time. If you're worried, always follow your instincts and focus on keeping things short, professional, and polite – and always express gratitude.

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How to Ask for an Extension on a Paper (15 Strategies!)

Chris Drew (PhD)

Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]

Learn about our Editorial Process

This is how to ask for an extension on a paper from your professor:

• Ask for an extension as early as possible
• Ask in person (if you can)
• Show how you meet the extension policy
• Show that you care about your grade on your paper
• Suggest a solution to the problem
• Suggest a time frame that you can meet
• Provide evidence for your hardship
• Show what you’ve already done
• Ask during open office hours
• Make the email professional and respectful
• Ask for the extension in your second email, not your first
• Approach student support services
• Only ask for an extension once
• Consider asking for extensions on all your classes at once
• Tell the truth!

What you need to know about Asking for an Extension from a Professor

The rest of this article will show you how to follow those 15 steps in more detail!

Jump to Tip 1 to skip my introduction

Asking for an extension on a paper can be hard.

Sometimes you don’t know how to write an extension email request to your professor, or what to say to increase your chances of success.

Extended deadlines can be really useful when you want to boost your grades or are juggling study with real life. But you need to be strategic about your request.

Teachers have very different approaches to extending deadlines.

Some are very flexible, others almost impossible to budge.

Teachers get extension requests from up to 25 percent of all students in their course. That’s why they’re often so reluctant to give you an extension. Granting extensions can become a huge chore for teachers.

You need to be careful about how you ask to extend your assessment deadline. This is because asking for an extension doesn’t automatically guarantee that you will get it.

You also want to ask for the extension in a way that doesn’t lead to a penalty and decreased marks.

Many universities have policies where students are given penalties per day an assignment is submitted past its deadline. This is particularly the case in universities that give number scores out of 100 such as in the United Kingdom, Australia, and New Zealand.

However, even in North America, you may find that your teacher will move your markdown from a B+ to a B- because your work was late and your excuse was not good enough.

As a university teacher, I estimate that I have had well over 400 students ask for extensions over the past decade of teaching. I have also managed other university teachers and seen how they go about granting or denying extensions.

Overwhelmingly, the students who got the extensions were those who followed most of the below key steps.

Read also: The 9 Top Extension Excuses and How to Ask Them Read also: 15+ Tips on Requesting an Extension

1. Ask for an Extension Early

Asking for an extension within 3 days (72 hours) of your due date looks really bad. It signifies to your teacher that you hadn’t started early enough and are now panicking.

Teachers are very much less likely to give extensions within 3 days of the due date.

The majority of papers are due on Fridays. If your paper is due on Friday, the latest you want to ask for an extension is Tuesday.

I always recommend to my students that they complete their assignment at least 7 days (preferably 14) before the submission deadline . This is so that when things go wrong in their lives they can still submit in time.

You are probably very busy with your job and family commitments. Nonetheless, you’ll need to find time to start your work early in order to avoid asking for an extension altogether.

When you’ve graduated and you’re out in the workforce, extensions aren’t an option.

Your boss isn’t going to say the night before your big presentation to a client “Oh, you got busy this week? No problem. We’ll ask the client to come back next week.”

Your boss is more likely to show you the door.

However, there are exceptional circumstances in your life that can be used as appropriate excuses for extensions . Some of these are:

• an upcoming surgery,
• a pre-booked vacation,
• you’re a carer for your parent, child, or partner

In these circumstances, you should get in touch with your teacher early on to ask for an extension. Ask as soon as you know that submitting on time will be a problem.

If you’ve found yourself in a situation where you need to ask for an extension a day or two before the due date, you might be out of luck. However, try the tips below to make the best out of a bad situation.

2. Show the Professor your Course or University Policy

There should be an extension policy that outlines what counts for an extension and what doesn’t. If you consult that policy you will be in a much better position to apply for the extension.

I recommend bringing the policy to the professor in order that they know you’re serious about applying. However, be careful not to look like you’re insisting on the extension.

Instead, approach the professor with the policy and tell them that you think you might qualify for an extension under the terms of the policy. Then, ask the professor whether they would consider approving the extension under those terms.

I find it much harder to refuse an extension if the student has laid the groundwork for their extension request. It’s very hard to tell the student that you are going against university policy and denying them an extension.

Similarly, your professor may have created their own policy. Search through the course materials on your course’s website (Moodle, Canvas, or Blackboard) to see whether there is any mention of extensions.

This is easier than it sounds. Simply download the little-read key documents on the course homepage that are generally labeled:

• Course Handbook;
• Module Guide;
• Subject Overview; or
• Some combination of the above titles

Then, conduct a word search in those documents (usually Control + F or Command + F) for the word “Extension” or “Late”. That should take you to the professor’s wording for their own policy.

Similarly, to look for university policy, simply conduct a search for ‘Extension Policy’ on your university’s website.

3. Show your Professor that you care about your Grade

When you contact your teacher either face-to-face or by email, you need to let them know you’re asking for an extension on the deadline because you really care about your grade.

Your reason for an extension request can be seen in two ways:

• You want an extension because getting a top mark is your priority and you need more time for that to happen; or
• You want an extension because other things in your life were a priority instead of writing the paper

Some of the best extension requests that come into my inbox start with a statement about your goal. Students often say ‘My goal is to receive X grade in all my subjects in order to qualify for a Master’s degree, further education, or a specific internship’.

Laying out what your goal is to show that you are asking for the extension because you want to do the best you can.

A teacher is much more likely to grant an extension to a student who wants one to ensure they do well. On the flip side, they will be less likely to grant an extension if you haven’t shown an interest or commitment to the subject.

Here’s where building a relationship with your professor in advance comes in very handy. If you’ve already got a long chain of email discussions or had some quality face-to-face chats about the subject, your extension request will be looked upon more kindly.

Every extension request you send should start with a statement showing that you want the extension because you are prioritizing the subject.

You do not want to leave the impression that you want the extension because other things took precedence over your studies.

4. Suggest a Solution so you Won’t Run out of Time Again

No matter how long you ask for, you need to use the extension request to show your good side: that you’re a fixer, not a complainer.

A great way to do this is to explain how you are going to fix the issue so it won’t happen again . If you’ve asked for an extension because you have run out of time you could:

• Explain that you have now freed up time every Monday afternoon to go to the library to study;
• Let your teacher know you’ve booked in for some study skills sessions at the library to learn to manage your time better; or
• Explain that you have talked to your boss about ensuring your shifts don’t clash with university activities anymore

5. Suggest a Time Frame for your Extended Deadline

Be proactive about what you want to happen if your deadline is extended. To do this, it’s best to let your teacher know how long you think you need.

Professors are often very busy people. They manage large groups of students, colleagues, and clients. They’re often off campus for multiple days working in the field.

Because they are so busy, they will likely approve the solution that your present to them. It makes the issue quick and easy for them and gets it off their plate.

Suggesting a solution and timeframe also shows that you have thought about what to do.

In this instance, the extension request can be seen in these two ways. You have come to the teacher and either said:

• “Here’s my problem – can you find a solution for me?”; or
• “Here’s my problem – I have identified a solution. Do you approve of my solution?”

Teachers are impressed when students have taken matters into their own hands. We want students to show that they are proactive problem solvers.

I recommend asking for an extension of between 2 and 7 days:

• 2 Days: Your 2-day extension request is an opportunity to say “I’ve done most of it well in advance, but after doing some more thinking and reading I think I need to make some edits. Can you give me 2 quick days to make those changes so I can submit by a best possible piece of work?”
• 7 Days: Your 7-day extension request is for bigger issues. This request is basically confessing that you haven’t really done much planning. For a 7-Day request, highlight that the problem or issue that you’re facing (Sickness? Family emergency?) might drag on into next week, so 7 days is a reasonable timeframe.

6. Provide Evidence for your Extension Request Immediately

Evidence is usually your golden ticket for an extension. The minute a doctor’s certificate is thrust under my nose I sign on the dotted line: Extension Granted.

While a doctor’s certificate is the ideal form of evidence, not all situations call for it. Here are some forms of evidence I’ve accepted in the past:

• An email from a child’s teacher. If your child has been home sick for the week, ask your teacher to drop your professor an email as evidence that the child has been off sick.
• A letter from your boss. If your boss has asked you to come in to do some extra shifts, ask your boss to return the favor and write a quick hand-written letter noting that they’ve needed to call on you.
• A receipt from a computer or car repair shop. Computer issues are one of the most common extension requests. If you don’t provide a receipt from the repairman or a photo of the issue, your teacher might scoff. The same goes for car issues. If the issue is with a car, be prepared for your teacher to respond: “Ever heard of a bus?”
• Newspaper clippings. This one’s surprisingly common. If you were in a car accident, the victim of a crime, or you had a death in the family, these things are often reported in the local newspaper. Take out the newspaper report or death notice from the ‘Births, Deaths and Marriages’ page and give it to your teacher.

No matter what the evidence is, it goes a long way.

If you provide evidence in your first email or conversation with your teacher, they’ll be impressed by your preparedness and are more likely sign off the extension on the spot. If you don’t, be prepared to be told to go away and come back with some evidence of hardship.

7. Show what You’ve Already Done on your Paper to Increase your Chances of Getting an Extension

This strategy works as a treat.

Come to your teacher saying “I’ve made an effort – look!”

Like the above points, this one shows that you’ve put some thought into the extension request.

You aren’t coming to them expecting a hand-out. Instead, you’re coming to the teacher with something to offer.

Showing that you’ve made a substantial start shows the teacher that you didn’t just forget about the assignment. It also shows that you haven’t totally prioritized everything else in your life. You’ve put thought into it, at least!

You can attach your draft in your request email or bring it in person. While you’re at it, highlight one point where you’ve been struggling.

When showing a draft, it’s a good idea to say “One of the reasons I’m not finished is I hit writer’s block at X point. It’s taken me weeks and I just haven’t been able to figure it out!”

In other words, your draft says to your teacher: “I’ve been thinking about this a lot! I want to do well, and this class matters to me.”

8. Ask for an Extension in Person if you Can

Asking for your extension in person can be one saving grace late in the game. If you’re within that 72 hours before the submission zone, asking in person might be your one chance to save the day.

When you ask in person, it makes it look like you’ve thought things through.

You’re saying: this request isn’t just an email slapped together at 11 pm the night the paper is due. I’ve been thinking it over for a day or two, and thought “hey, I really need to talk to someone about this.”

Here’s the other key benefit of asking in person: It humanizes you .

It is so much easier to say ‘No’ to an email than a person standing in front of you, cap in hand.

Don’t forget to bring a few things with you when you ask in person:

• An extension request form . If your university has an official request form, print it out and bring it with you. Ensure that it’s completely filled in, and all it requires is the teacher’s signature. As I said earlier in this post, teachers are busy. If you present an easy solution, chances are they’ll take it.
• Evidence or a draft . As I noted above, evidence of hardship is the golden ticket. Bring it with you to the face-to-face meeting. Similarly, waving a draft under your teacher’s nose shows them that you’ve gotten out of the starting blocks – you’re just not quite ready to submit

9. Ask for the Extension During Open Office Hours

The trick for this one is to bring a list of questions with you.

Come to open office hours with a list of 7 – 10 questions about the assessment.

Most of these questions should be to ask for clarity or advice on how to write the piece.

For example, you can ask the professor which scholarly sources they recommend, whether your thesis statement is okay, and whether the key points you’ll talk about will win you marks.

The question “Can I have an extension on this paper?” should be the last question you ask.

Asking for the extension last makes it look like you’ve not just come to open office hours for this one reason. It also shows you genuinely care and are engaged in the coursework.

If you’ve already developed a relationship with the professor and have attended open office hours previously, this trick will work even better!

10. Ensure any Extension Email request is Professional and Respectful

I know that many of my readers are online or distance learners.

For you, an email is an obvious and only way to ask for an extension.

For those students who can’t ask in person, remember that your email request must be professional and respectful in order to maximize your chances of having the extension granted.

This is so important, yet so often overlooked.

Students these days! They send emails like they’re text messages.

The way your email is crafted either shows you care, or that you’re a spoiled brat.

Seriously – you should hear the things teachers say about students in the faculty lounge.

Don’t give them an excuse to tell all their other colleagues that you’re a brat.

Here are some essential points for any email asking for an extension:

• Formal Greeting. Start it with a formal greeting, a comma, and then start a new line. Remember this is formal: you’d be shocked how many times students get my name wrong and don’t use capital letters for names. It looks terrible .
• Statement of Goals. Ensure you remember to state what your goal is, and how long you would like the extension for, provide evidence and let them know how far through you currently are (Steps 2 to 5 above)
• Formal Farewell. End it with a formal salutation – ‘Regards,’ ‘Yours truly,’ and ‘Sincerely,’ all work well
• Your Details. After the formal salutation, provide your full name and the class you’re in. Your teacher has many classes and teaches many courses. Ensure they know immediately which class you’re in. One year I had seven Katies and they all left out their surnames when emailing me. I was consistently confused.

These seem like self-evident points, but it’s ridiculous how many students fail to send respectful, formal emails.

11. Ask for an Extension in your Second Email, Not your First

If you send an initial email asking questions about the assignment content, your teacher will be more likely to give you an extension.

For example, often a student will email me 10 days before the paper is due asking for tips and advice. I’ll bank in my head “Hey, this student really wants to do well.”

Then when it comes time for you to email your professor to ask for an extension, the professor already knows you’re a good, engaged student.

The professor should be reminded that you’ve been working really hard on this piece, which will play into their decision-making when they decide whether or not to give you an extension.

One way to remind your teacher of how you’ve been working hard is to send your extension request email as a ‘reply’ to your previous email discussion. In this way, your teacher will be able to see all previous correspondence and see how hard you’ve been working.

12. Approach Student Support Services

For all universities I’ve worked at I’ve gotten emails from student support services insisting I give a student an extension.

Often, a disability support officer or a student counselor even has authority over the course teacher to grant extensions.

Therefore, if you feel you have cause to go to student services for counseling support or support for a disability, that’s a great avenue.

There are a few important things to keep in mind, though:

• You will need to do this well in advance. A booking with a counselor may take a week to organize. Then, the counselor may need to conduct a needs assessment, which will take even more time.
• Just booking the appointment may be enough. If your counselor needs to conduct further assessments or refuses to advocate for an extension for you, that’s okay. Contact your professor to ask for an extension of the deadline for the paper and state that you’ve been to see a counselor. This will make it look like you’ve been really proactive about the situation.
• You may not get the support you wanted. A counselor or student support staff member may deny a request. So, make sure you have good grounds to seek support before taking this route.
• Consider applying for an Extended Deadline as a Group

This happens often. A full class of students approaches the teacher and announces that there has been a glut of assignment deadlines all clustered together into one week.

Very, very often, teachers will negotiate with one another to ensure the deadlines do not clash.

Therefore, it might be a good idea to seek a representative to ask the teacher for an extension. A great time to do this is when the whole course cohort is together in a lecture or seminar . The teacher may ask for a show of hands to see that there’s strength in numbers.

Alternatively, the strength in-numbers strategy could be done by email. Email both professors whose deadlines clash and ask them whether they can discuss together the possibility of moving the deadlines.

Once again the earlier in the semester you do this strategy the better.

13. Ensure you only Ask for an Extension Once

One extended deadline for a paper is surely enough. If you ask for another extended deadline on your second paper, you’ll start getting a bad reputation. Then, rejections for extensions will get more and more common.

I’m not only talking about one extension per course here. I’m talking about one extension period .

Keep in mind that teachers love to gossip. If you’ve asked for an extension, you can put good money on word getting around the faculty lounge that you’ve done so.

In fact, often we’ll email each other right away to discuss and coordinate responses to extension requests.

To avoid a bad name, only ask for extensions rarely – preferably only once in your degree.

If you’ve got a good track record of submitting on time, this will be a tick in your corner when you ask for an extension.

Feel free to remind your teacher that this is your first-ever extension request. But don’t lie – they’ll check with your other teachers.

14. Ask for a Blanket Extension for all your Courses at Once

If you really need more than one extension due to a big life challenge, I’d recommend copying all of your teachers into one email letting them all know that you’d like one blanket extension for all coming deadlines.

One great tip for this blanket request strategy is to search for the academic who is in charge of your major or overall course and get them to coordinate the blanket extension for you.

To find out who is in charge of your overall major, check the College’s webpage that discusses your major and look for the name of the key faculty contact on that page.

15. Tell the Truth about why you want an Extension

Above I mentioned that teachers talk.

Boy, do teachers talk. They gossip in the faculty lounge, they send emails to one another about students and they’re notoriously condescending.

Any extension excuse you share with the teacher, your other teachers will know about it.

Sometimes this works in your favor – a teacher will already have heard you’re having a rough time and treat you with a little more care.

But, sometimes it doesn’t work in your favor at all. Especially when you lie.

Have I told you the story of the girl who had 3 grandmothers die in 2 years? That was a head-scratcher. Yep. It happened – and yep, the faculty was well aware that she was a chronic liar.

She never got an extension request granted again. So don’t lie – It’ll come back to bite you.

Your story needs to be consistent. Teachers talk to one another and they love to gossip about students. If your story to one teacher conflicts with the story to another, word will get around.

Okay, so you’ve got your 15 tips on how to ask a professor for an extension on a paper. Now it’s time to check out our 9 common extension excuses post to make sure your extension excuse won’t fall flat. There are tons of tips and strategies packed into that post that’ll help you with your request!

• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 10 Reasons you’re Perpetually Single
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 20 Montessori Toddler Bedrooms (Design Inspiration)
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 21 Montessori Homeschool Setups
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 101 Hidden Talents Examples

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How to Write Email

How to write an email asking for an extension on an assignment.

Caught in a time crunch? Learn the essential art of crafting a professional email to request an assignment extension gracefully.

Table of Contents

Key Takeaways

• Timely communication is crucial for clarifying and respecting deadlines.
• Craft a professional subject line to grab attention and convey urgency.
• Express commitment to deadlines and assure the quality of the submission.
• Articulate valid reasons for the extension and propose a reasonable new deadline.

Importance of Timely Communication

Crafting a Professional Subject Line

• Crafting a professional subject line is essential :
• Use clear and concise language to convey the purpose of the email.
• Include keywords like 'Extension Request' or 'Deadline Extension' to signal the urgency of the message.
• Personalize the subject line by including your name and the assignment title if possible.

Expressing Commitment to Deadlines

Articulating Reason for Extension

• Juggling Multiple Obligations :
• Balancing various courses with conflicting deadlines.
• Prioritizing assignments based on complexity and due dates.
• Ensuring quality work by allocating sufficient time to each task.
• Serious Illness or Family Emergency :
• Dealing with unexpected health issues or family emergencies.
• Supporting a loved one through a challenging time.
• Requesting understanding and flexibility during difficult circumstances.
• Real Reason for Extension :
• Honesty and transparency in explaining the situation.
• Providing any necessary documentation or evidence to support your request.
• Expressing genuine gratitude for the professor's consideration and assistance.

Proposing a New Deadline

Frequently Asked Questions

How do you politely ask for an extension?, how do you ask for an extension on a late assignment?, how do you write an email extension of submission?, how do you write a letter asking for an extension?, can i use the strategies for crafting the perfect email asking for an extension when writing an email asking for an extension on an assignment.

Erik – Email, SEO, AI Expert Writer Erik is the strategist, the thinker, and the visionary. His role at Influenctor is pivotal in integrating SEO with AI-driven content strategies. With an extensive background in email marketing and a profound understanding of search engine algorithms, Erik develops innovative strategies that elevate our client’s online presence. His work ensures that our content is seen, felt, and remembered.

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• Adding a personal touch and using “P.S.” strategically can make your emails more effective.
• Understanding when and how to use “P.S.” properly is important to maintain professionalism and avoid miscommunication.
• An effective “P.S.” can optimize email engagement and help achieve your communication objectives.

Why and How to Use “P.S.” in Your Emails

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• Add a personal touch : In your follow-up emails, include a “P.S.” to mention something specific about the recipient, showing that you value their individuality.
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• Reinforce your main message: Summarize the key point of your email in the “P.S.” to ensure it sticks with your recipient.

When to Use “P.S.” in Your Emails or Letters

• Adding an afterthought: If you have an additional idea or information that is relevant to your message but not crucial to the main body of your email, a “P.S.” is the perfect place to include it.
• Highlighting important details: Use a “P.S.” to draw attention to key information that you want your recipient to remember, such as a meeting time or an important attachment.
• Enhancing readability: If you have a lengthy email, you can use a “P.S.” to break up the text and provide a concise summary or final thought.

Using “P.S.” for Added Punctuation and Clarity

Best Practices for Using “P.S.” in Email Communication

Writing “p.s.” in the body of the email.

Adding a Personal Touch with “P.S.”

Considerations for using “p.s.” in email marketing campaigns, ensuring proper use of “p.s.” in your email or letter.

• Keep the “P.S.” short and concise to maintain its impact.
• Use the “P.S.” to convey important information or emphasize a key point.
• Avoid using “P.S.” multiple times in a single email or letter, as it may diminish its effectiveness.
• Proofread your email or letter to ensure that the “P.S.” is grammatically correct and supports your overall message.

Utilizing “P.S.” as an Additional Means of Communication

Tips for writing an effective “p.s.”, how to make the most of “p.s.” in your email’s main body, adding an afterthought with “p.s.”, understanding the importance of “p.p.s.” in email communication, using “p.s.” in personal email messages, optimizing email engagement with “p.s.”.

How do I write “P.S.” in an email to make my message stand out?

Why should i use “p.s.” in my emails, can i use “p.s.” in email marketing campaigns, when is it appropriate to use “p.s.” in my emails or letters, how can i make the most of “p.s.” in my email’s main body, how to write a professional pto request email.

Planning to request time off but not sure how to approach it? Learn the art of crafting a PTO request email with professionalism and gratitude.

• PTO is a valuable benefit that contributes to employee happiness and prevents burnout.
• Understanding the formal request process for PTO is essential, including advance notice and completion of a leave request form.
• Crafting a persuasive PTO request email involves clearly stating the dates, providing a valid reason, expressing willingness to be available for emergencies, using a professional tone, and offering to make coverage arrangements.
• Tips for successful time off requests include planning ahead, stating dates and reasons clearly, following up with managers, and communicating with the team before and after the time off.

• Plan Ahead : Request time off well in advance, especially for longer vacations or during busy periods. This allows your manager and team to plan for your absence and ensures a smoother transition.
• Be Clear and Concise : When writing the PTO request email, clearly state the dates you're requesting for time off and the reason for your absence. Use a professional and polite tone in your email.
• Offer Coverage : If possible, offer to make arrangements for coverage during your absence. This shows consideration for your team and helps ensure that work continues smoothly in your absence.
• Stay Available : Express your willingness to be available for any emergencies that may arise during your time off. Providing a contact number or email address where you can be reached shows responsibility and commitment to your role.

Can I Use the Same Format for Requesting PTO in an Email?

How to write a catchy p.s. in your email.

Yearning to master the art of email persuasion? Uncover the secrets of writing a compelling P.S. that leaves a lasting impact.

• The P.S. in email is a powerful tool for enhancing communication and marketing strategies.
• Proper formatting and punctuation of the P.S. is important for clarity and impact.
• The P.S. allows for added emphasis, personalization, and strengthening of relationships.
• The P.S. can be used as a compelling call to action, prompting immediate action from the reader.

• Use 'P.S.' or 'PS' without trailing punctuation to capture attention and reinforce the message effectively.
• Consider the audience and formality to decide on the appropriate usage of 'P.S.' in the email.
• Place the 'P.S.' after the signature to ensure it's noticed at the end of the email.

Can I Include P.S. in an RSVP Email?

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How to ask for something in an email with 9 examples

Learn how to write request emails that get results with our in-depth guide. This article breaks down the process of writing request emails for information, documents, contact details, favors and more.

Lawrie Jones

Table of contents

How many times have you asked for a crucial favor and not got what you needed?

Being able to write a polite and formal email requesting information with a clear purpose is essential in your personal and professional life.

The best email requests demand a reply – and get it. Thus it's critical that you are clear about what you want, when you want it, why you want it, and why the recipient is the right person to fulfil the request.

This is simpler than it sounds, and after some practice it will be easy to create reliable request emails if you follow some simple rules.

This article breaks down these rules to show you how to request something via email. We also provide examples that show you how to write request emails for information, documents, contact details, and more.

Making a formal request has never been easier than using Flowrite , test it out below:

What is a request email?

A request email is a message asking someone to do something for you. Some of the reasons you might want to send a request via email include:

• You want to request information
• Ask for advice
• To complete a form
• To request a document
• Ask for additional resources

You'll find that you need to send request emails regularly throughout your job, so learning this essential skill can boost your career.

Before jumping into how to write a request email, we recommend understanding and analyzing the structure. We provide a breakdown in this blog but don't stop there. Read the emails you receive and assess what works and what doesn't. 

Writing effective emails is a learning process, so always be curious and critical. 

Should you make a request via email?

First, if your request is urgent or sensitive, an email isn't the best way to deliver it. We tend to jump straight into messaging, even when other options may be more suitable, says Erica Dhawan in the HBR . 

Emails can be missed (or ignored). If you're dealing with a deadline, any delay could cause issues, so pick up the phone. Suppose your email is asking for sensitive information or personal details (such as asking for bank account information). In that case, an email will be inappropriate (and, in some cases, illegal). 

On the other hand, if your email request isn't urgent, ask yourself: can it wait until you meet someone?

An email request is required if it's not urgent but simply can't wait a little longer. 

7 essential rules and principles of email requests 

At Flowrite, we're experts at writing emails and understand how to craft requests that get replies. Each email should follow basic principles and an established structure to ensure you receive a response. While not each step is essential, following them can help you create more effective emails. You can use these six points as a list as tick list for your email requests, and you won't go far wrong. We put these

1. Don't beat around the bush 

In business, time is precious, so the most effective request emails are short and sweet. You'll want to be upfront and open about what you want.

Don't ask for a favor without explaining why. Don't mislead them or misrepresent what you want. 

Put simply, make your intentions clear immediately. 

2. Be concise 

Email requests should be concise and clear. Tell someone what you want and when you want it. Don't leave room for misunderstanding. That doesn't mean you must be rude but respectful of their time. Say what you mean immediately.

3. Don't assume others will complete the request

In a perfect world, you'd receive an immediate and positive response. But it doesn't always happen that way. 

Don't put pressure on the person you're messaging. For example, avoid using terms such as "thanks in advance" or "I look forward to your reply", as it can provide unwanted pressure on an interaction.

Offer them a mechanism to reject your request (if they want to). This can help the recipient to save face if they can't – or won't – comply with your request. Why do this? There are many reasons why someone may not be able to agree with your request. Giving them a way out can preserve and protect your relationships. 

4. Make the request as easy as possible for the other party

You'll want to make it as easy as possible for the other person to understand what you want. Use clear instructions and consider breaking things down into steps. Use single sentences.

If your request is complicated, consider using bullet points to break things down into easy-to-understand chunks.

You'll want to explain why you want the information and what to do with it. 

5. Convey how urgent and important the request is 

Your request will likely be time-limited, so spell out when and why you need a response. Provide the person you're emailing with a clear deadline. If your request is urgent, say so. As we've said before, if your request is urgent, it may be more appropriate to call. Of course, you can always send an email if you don't get a reply. 

6. Convey that they are the right person for the job 

Be clear about why the person you're messaging is the right person for the job. A little flattery can work wonders in getting a response. Explain why they are the only person that can complete the task. But don't stop there; convey why they are the best person for the job.

7. Provide a clear call for action (CTA)

Ensure that the person you're emailing understands what you're asking them to do. Then, consider breaking things down into simple steps with clear timelines for what happens next. In marketing terms, it's known as a  call-to-action (CTA).  Writing a great CTA is part of science and art. Still, breaking it down to its basics is about providing clear instructions on what you want someone to do. Don't try and be sophisticated with your CTAs, be simple.

How to write an email asking for something

We've explained how to shape the content; now, it's time to put what we've learned into practice. We've written extensively on creating compelling correspondence, so this is a brief reminder of the basics.  Check out our blog for a detailed breakdown of how to write effective professional emails.

Email format for requesting something

Each request email is a  formal email that follows a standard format . There's no need to complicate matters, just follow this structure, and you'll find your messages are simple to write and easy to understand.

Each request email has five parts:

• Opening lines & Body

Let's break these down and detail what to include and avoid.

1. How to write an email subject line for a request

The subject line is the first thing your recipient will see, so make it clear and keep it simple.

In the subject line, you can clarify whether your request is urgent, essential, or time-limited. You can make it obvious you're asking for help and why you're asking for help.

Don't just copy and paste these. Instead, spend time crafting a suitable subject line for your resignation email as it's more likely to get a response.

2. How to start an email asking for something

There are no rules about opening an email, but you must be upfront about what you want. However, diving too early into demanding something can seem rude.

• Start by introducing yourself and creating a connection with the recipient. Don't be too informal, just friendly enough to make a good impression.
• Follow up with details of your request. 

We provide some examples below to see how to put this into practice.

3. How to write the body of the request email 

We've covered the basics of how to write an effect request email, but to recap: 

• Keep it short
• Explain precisely what you want support with
• Be clear about why you're asking for help
• If there's a time limit, say when you need an answer

Each request is unique, so feel free to rearrange these parts to complete request emails. You'll already have a relationship with the person, so use this to your advantage.

4. How to end an email when requesting something

Every email needs a call to action. Explain what you want the person to do and, if required, provide a timeline for progress.

After that, you'll want to use an appropriate and respectful ending. Traditionally, you'd use 'yours sincerely' or 'yours faithfully, but times have changed, as have relationships.

If your request is formal, we'd recommend using the traditional endings. However, don't let formality define your emails. Instead, find an end that's respectful of your relationship.

7 steps to write an email request 

We're nearly ready to put what we've explained into practice with some examples. Before then, here's a checklist for anyone writing a resignation email. 

• What is the outcome you are looking to achieve with the request?
• Who is the best person to handle this?
• How urgent/important is the request?
• Should I call or ask for a meeting instead?
• Can you give them a favor in return?
• Draft the email and proofread it
• Is the call-to-action and next steps clear? 

These questions can act as a prompt before creating a personal request email. You'll see how we've implemented these principles with the examples below.

9 samples for requesting something via email

To illustrate the points we've made previously, we've created a series of email request samples for you to review and use. These demonstrate the principles of creating effective emails. Read these sample request emails and analyze them to see what we're doing. Don't simply copy and paste them, but personalize them for each request and recipient.

1. How to write a formal email for a request sample

This is a formal email request that anyone can use. You'll still need to add the specifics of your request to make the email effective, but we've highlighted gaps where you can add your information. Start here if you want to know how to write a formal email requesting something.

2. How to write a polite email asking for something sample

Every request email should be polite, but this is a little friendlier than the formal request email above. In this example of how to write a polite email asking for something, we keep it short and straightforward, focusing on the solution.

3. Sample professional email requesting information

Asking for information is a common reason for creating a request. This sample professional email requesting the information is addressed to someone you don't know, so we've kept it to the standard format. However, depending on your role, you may have to create a business email to request something – and here's how.

4. How to write an email asking for information sample 

Similar to the email approach above, this example of how to write an email asking for information is addressed to someone you already know. Unlike the email request for information example above, we've made it more personal and a little less professional.

5. Sample email requesting documents 

Asking for documents is a common reason you'd want to send an email request. Again, this request document email sample follows the standard format above. With some editing, this email can be used as a letter requesting documents from a client or a customer.

6. Sample email requesting immediate action or something urgent

If you cannot speak to someone on the phone, this sample email requesting immediate action is for you. The basics of how to write an email for requesting something urgent are the same as all other emails here. Still, we've upped the urgency, which is reflected in the tone and the structure.

7. How to request something from your boss in an email sample 

When considering how to request something from your boss by email, think carefully about the context and your future career. Be clear about what you want and why you need it, but maintain respect for their position. If you're searching for some inspiration, check out this sample on how to request something from your boss.

8. Sample email asking to fill out a form 

This example is for you if a client, customer, or colleague has to fill out a form. This sample email asking someone to fill out a form is quick and straightforward. However, be sure to adapt it for your audience and add the essential specifics, such as links.

9. Request for resources email sample 

Sometimes you're asking for more than help, but for resources. Asking for additional resources can be challenging and will always require detailed information that only you can provide. See how we've approached the task in this resource request email sample.

How to request something via email using Flowrite

Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:

Our Chrome extension covers the email format, capitalization, grammar, spelling, punctuation.

In other words, you can focus on the message, and Flowrite will take care of the delivery. We dare to claim that it's the easiest way to request something in an email.

Our email template collection features dozens of templates to help you. To grasp how easy is is to write an email asking for something by using Flowrite, check out an example of how to make a request below.

Sending an email requesting information is simple, but you'll need to follow the correct structure and strike the right tone of voice to be effective. The best emails are clear and confident, and follow the 7 rules we outlined here.

We covered how to write email for requesting something and some common examples that professionals use frequently. Let us know if this article was helpful. Now it's up to you to put this into practice!

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How to Write an Email Requesting Your Professor to Accept a Late Assignment

In this blog post we will look at how you can write an email requesting a deadline extension, some tips and tricks to ensure you sound polite and professional and finally a sample email that you can just use. So let us jump in.

Shiva Prabhakaran

Requesting an extension as a student is something we all dread but if the situation demands it then you have to pull up your socks and do it.

And in this blog post we will look at how you can write an email requesting a deadline extension, some tips and tricks to ensure you sound polite and professional and finally a sample email that you can just use. So let us jump in.

Tips to Remember

Be polite with your wording since you do not want to upset your professor and also stay honest with your reasoning.

Take responsibility for being unable to submit assignments on time. There is no harm in stating your reason for delay and moving forward rather than shifting blame elsewhere.

Apologize for inconvenience caused due to the late submission of your assignment and clearly state that you are willing to make up for it.

Best Practices

Get to the point without a lot of fluff, your professor might actually appreciate the fact that you are straight with him about your academic concerns and weakness.

Clear state proposed dates to avoid any confusion and assure him that there will be no drop in the quality of submission.

Keep communication lines open so that your professor is able to contact in case of clarifications or change in planes.

Sample Late Assignment Acceptance Request Email

Subject: Requesting Assignment Submission Date Extension to [Date]

Dear [Recipient’s Name],

Hope this email finds you well. I am writing to possibly get an extension on my assignment submission date because [Briefly explain the challenges and the reason for the delay].

By my estimate, I should be able to submit the assignment by [New Proposed Date] while ensuring that the quality of the submission is not compromised.

I completely understand the importance of timely submission and regret being unable to meet that deadline. I apologize for the inconvenience and confusion my delay might have caused, and I will work hard to ensure that this is not repeated.

I am fully committed to holding to my new proposed deadline and striving towards a high-quality output that I am proud of. In the meantime, if you have any queries on the matter, feel free to let me know on [Your Email ID].

Thanks for your flexibility and consideration in this matter. I look forward to hearing from you soon.

[Your Name]

Now that you have learned how to ask for an assignment submission extension via email, you should be a lot more confident about your email or communication capabilities. Thanks for reading.

Also FYI, if you are interested in improving your time management skills, you should consider downloading the Routine Productivity App .

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How to Ask a Professor for a Paper Extension

Last Updated: February 22, 2024 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 491,344 times.

Maybe you just broke up with your significant other, have become suddenly ill, or are just completely swamped with other homework. There are a myriad of honest reasons you probably won't have your paper in on time. It can seem intimidating or even embarrassing to ask for an extension, but most professors are willing to hear you out. Asking politely and promptly just might attract your professor's compassion.

Formulating Your Reason

• Knowing what your professor’s rules are, and what they’re willing to do, will help you phrase your request correctly.

• Keep it simple. For example: “Professor Thompson, I came down with a bad flu over the weekend and need more time to work on my paper. Could I have an extension please? I’d be happy to show you documentation from the University Health Services."

• Try something like "Dear Professor Thompson, I'm sorry to say that last night my great Aunt Maude passed away. I'm with my family right now and will be attending the funeral. I was planning on completing my paper for your class tomorrow, but given the circumstances, could I ask for a two-day extension?"
• A professor may or may not ask for some kind of documentation of the emergency, so don’t go this route if you’re unable to back up your story.

• Stress that you need this kind of extension to write a good paper, e.g. “I’m requesting an extension because I’m overloaded with three exams all taking place on the day the paper is due. I want to do well on this paper and give it the attention it deserves, and another day or two would really help.”

• Say something like “Professor Thompson, 7 of us in your class are also enrolled in CHEM 220, and we have an exam on the same day the paper is due. Could we have a one-day extension so we can have enough time to write strong papers?”

• If you need an extension because you caused yourself to get behind in your schoolwork, accept responsibility and ask for the extension anyway. Most professors will appreciate the honesty.

Asking Politely

• The exception to this, of course, is an unexpected emergency, such as a family death or being rushed to the hospital.

• Your professor likely teaches multiple classes. Write your class and time in the subject.

• If your professor seems strict, leave it entirely up to them to decide how long of an extension to grant. You may just have to take what you can get.
• If your professor is more lenient, and you think you can get the paper done within a certain time (such as two more days), ask for a specific extension.
• If your professor seems like the type to negotiate, aim high. If you think you can get the paper done in two days, ask for a four-day extension at first, and expect your professor to negotiate down.

Expert Q&A

• If you have a documented disability or another factor that impacts your schoolwork, talk to your school’s disability services office. You may be granted automatic extensions for papers, or other accommodations to help you perform to the best of your ability. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.bestcolleges.com/blog/how-to-ask-for-an-extension/
• ↑ https://blogs.studentlife.utoronto.ca/lifeatuoft/2011/11/10/a-lesson-in-asking-for-extensions/
• ↑ https://www.grammarly.com/blog/ask-for-an-extension/
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 4 August 2020.

About This Article

If you're asking a professor for a paper extension, ask for it as soon as you know you need it, rather than the night before or after the paper is due. When you make your request, be direct and keep it simple. You can tell your professor you’ve been ill or had a family emergency. You even can tell them you’re overloaded with work by saying something like "I'm requesting an extension because I have 3 exams the same day my paper is due." Whatever you say, say it directly and politely, and thank your professor for their consideration. To learn how to phrase your request for a paper extension if you’re sick or have a family emergency, read on! Did this summary help you? Yes No

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How to Ask for a Deadline Extension in an Email: Tips and Examples

Asking for a deadline extension is common in both the work and academic worlds. Knowing how to ask properly can make a big difference.

This article provides tips on when and how to request more time, along with examples of what to say in an email. It’s designed to help you communicate your needs clearly and respectfully.

When to Ask for a Deadline Extension

Knowing the right time to ask for a deadline extension is crucial in maintaining professionalism and respect in your workplace or academic environment. Here are some scenarios where it might be appropriate to request more time:

• Unforeseen circumstances: If something unexpected comes up, like a personal emergency or illness, it’s reasonable to ask for an extension.
• Project scope has changed: If the project’s requirements have expanded since it was first assigned, this might justify a need for more time.
• You’re waiting on others: If your progress depends on input or work from others and they’ve been delayed, it’s fair to ask for an extension.
• Illness or family emergency: Personal health should always be a priority, as well as taking care of family matters that need immediate attention.
• Technical issues: Encountering unexpected technical problems that prevent you from working, such as a slow internet connection, insufficient storage on your computer, forgotten passwords, or printer issues, can be a valid reason for requesting an extension.
• Overwhelming workload: If you’ve been juggling multiple responsibilities and deadlines, and it’s impacting your ability to complete your current task on time, consider asking for more time.

How to Ask for an Extension at Work

Requesting a deadline extension at work requires a thoughtful approach to ensure the request is received positively.

1. Determine Deadline Importance

First, assess how critical the deadline is to your team and project. Understand the ripple effect that an extension might have on others and weigh the necessity of your request.

2. Decide How to Ask

Think about whether a verbal conversation or an email is more suitable for your workplace culture and the urgency of your request. Sometimes, a direct conversation followed by an email for record-keeping is best.

3. Provide a Specific Reason

Be honest about why you need more time. Provide clear and genuine reasons for your request, as this helps build trust and understanding.

4. Show Your Dedication

Demonstrate your commitment to the task by outlining what you have accomplished so far and how you plan to tackle the remaining work. This shows you are not taking the extension lightly.

5. Offer to Share Your Progress

Offering to share what you’ve done so far can reassure your manager that granting an extension is a worthwhile decision. It also opens up a chance for feedback.

6. Set a Reasonable New Deadline

Propose a new, realistic deadline when asking for an extension. Make sure it’s practical and gives you enough time to complete the work without compromising quality.

7. Show Gratitude

Express your thanks for their understanding and flexibility regarding your situation. Acknowledging that you don’t take their accommodation for granted can go a long way.

Deadline Extension Request Examples

Here are some concise examples of how you could structure a deadline extension request email.

This example showcases a request for a deadline extension due to unforeseen personal circumstances.

This example illustrates asking for a deadline extension due to unexpected work complications.

This example demonstrates how to request more time due to a heavy workload.

Final Thoughts

Asking for a deadline extension doesn’t have to be stressful. With the right approach, you can make your request in a way that shows professionalism and respect for the other person’s time. The examples provided should give you a solid starting point for crafting your own emails.

Slava Velikiy, CEO of Rontar and GainRep, has over 20 years of experience in entrepreneurship, project management, and software development. Passionate about innovation and solving real-world problems, he shares his insights on entrepreneurship, leadership, and technology.

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How To Ask For An Extension On An Assignment – Calltutors

Do you want to know how to ask for an extension on an assignment? if yes, then don’t worry! In this blog, I have provided some samples and tips to ask for an extension on an assignment.

An extension on an assignment could be essential for a variety of reasons. To finish a paper or project, a student must request additional time. A polite way to seek an extension is via a formal email written with sincerity and tact. It should take into account the recipient’s conditions for granting the extension, as well as any institution-specific extension regulations.

If you’re having trouble following instructions or don’t have enough time to finish a task, it’s also worth asking for an extension. And this would have an impact on the whole class, talking to your professor about your issues could be the best course of action.

And if you are prepared to ask for a renewal, you can always lose your opinion.

Your safest choice is to send an email to your professor.

Explain why you’re seeking an extension and suggest a new deadline in a respectful manner.

In this post, you’ll learn how to request an extension and why you should do so. And also if you need assignment help online from experts, then you can contact our experts to get top-notch assignment service within the given deadline.

For your convenience, we’ve included a sample letter requesting an extension of an assignment.

Are you ever stumped for words? Check it out.

• Wherever possible, meet with your mentor in person
• Avoid asking questions at the last minute
• Inform them that you have other papers due at the same time
• Only a brief extension is requested
• Exhibit feelings
• Describe how the circumstances have changed

Creating Your Justification

• Review the policies of your course
• If you claim to be ill, provide evidence
• If you have a personal emergency, be forthright about it
• If you are overburdened with jobs, notify your professor
• Take the “numbers” approach
• Maintain a straightforward approach

Politely inquiring

• As soon as possible, inquire
• Make an in-person approach to your professor
• Send an email to your instructor to inquire about an extension
• Determine the length of the extension

Why Do Students Ask For An Extension On An Assignment?

Table of Contents

There are a lot of reasons why students ask for an extension on an assignment some of which are below:

Personal illness or emergency

The first reason is personal illness or emergency. Many students have been ill or have had a personal emergency that has impacted completing the assignment on time. That’s why they ask for an extension. 

Technical Difficulties With Equipment Or Internet Access

Many students can’t complete their assignments on time because they have been experiencing technical difficulties such as a broken computer or poor internet connection. So, that’s why this can impact completing an assignment on time. If you are one of them, and you provide documents of proof of these issues can help you to support your request for an extension. 

Lack Of Understanding Or Difficulty With The Material

Many students are struggling with their assignments because of a lack of knowledge or difficulty with the material. This can be reasonable to ask for an extension to get more time to study or seek additional help from assignment help tutors . 

Work Or Other Time-Consuming Activities

Many students can’t complete their assignments on time because they have work or other activities that are taking a lot of their time. 

Unexpected Events

Many students get unexpected events because of that they can’t complete their assignments on time. So, they can ask for an extension on an assignment. 

Sample Of Writing Email For An Extension On Assignment

Since emails for extensions request a favor, several people are humiliated, and it’s hard to articulate oneself..

For people in challenging or unforeseen situations however, extension e-mails are common.

And, if the emails are written in the right format and respectful and straightforward, There’s nothing inconvenient to experience.

Sample 1: How To Ask For An Extension On An Assignment

Sample 2: How To Ask For An Extension On An Assignment

Sample 3: How To Ask For An Extension On An Assignment

How To Ask For Extra Time On An Assignment With Justifications / Excuses

• I have a holiday scheduled that I can’t alter.
• I’m having a panic attack/depression episode. I’ve scheduled an appointment with a doctor as soon as possible.
• I’m planning a wedding that will take a lot of time.
• I’ve caught a cold and am confined to my bunk.
• I was called in for long shifts at work, and I desperately need the money.
• I’m having problems with my device. This is a screenshot of the issue.
• I was under the impression that the assignment was due the following week. It wasn’t until this morning that I realised!

Tips To Ask For An Extension On An Assignment

• Give a clear reason – When asking for an extension, it’s important to give a clear reason for why you need an extension for an assignment. Because it can help the professor understand your situation and make a decision. 
• Use A Polite And Professional Tone – You should use a polite and professional tone when you ask for an extension because it can help your professor feel comfortable and more likely to grant your request. 
• Explain The Situation – Clearly explain the reason why you need an extension for an assignment. And also you should tell your professor the truth don’t say lie to his/her.
• Provide a plan and new deadline – provide a plan for completing the assignment, including a new deadline and any steps you will take to ensure that you meet the new deadline. 
• Show appreciation: you should express appreciation for the professor’s understanding and help in granting the extension. 

Since emails for extensions request a favor, several people are humiliated, And it’s hard to articulate oneself. For people in challenging or unforeseen situationes however, extension e-mails are common.

Likewise, if you want to apply an impressive assignment that needs more investigation,

A formal letter can then be sent. This gives you more time to improve and to make your job even more attractive.

Even if you think that there are not enough resources to complete the project, Via an application, you can share your concerns.

Here it is necessary to question and explain the delay early. Make an effort to prepare accordingly with the deadlines.

to stay away from those situations If you’re very short on time, though,Our team of writers, all of whom have at least 7 years of academic writing experience, will guide you through the process. Calltutors will help you with last-minute assignment help .

What is a good reason for an assignment extension?

A good reason for an assignment extension would be an unforeseen and unavoidable circumstance that prevents the student from completing the assignment on time, such as a serious illness or family emergency.

What is the best way to get an extension?

The best way to request an extension is to reach out to the instructor or professor in a timely manner, prior to the original due date. The student should provide a clear and specific explanation of the reason for the extension request and provide any relevant documentation to support the request. It is also important to be respectful and professional in the request and to be willing to discuss any potential alternatives or accommodations that may be available.

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Sample Email To Professor Asking For Feedback

• January 16, 2023
• Academic Emails

Simply receiving your grade isn’t enough as the professor’s feedback can help point you in the right direction. Good feedback would enable you to review your essay to avoid making the same mistakes in subsequent assignments.

Unfortunately, professors sometimes forget to include feedback when they grade students. Other times they may include something generic which may not provide much insight into where you went wrong.

So, what do you do about it? You need to reach out to the professor and kindly ask them to provide you with the necessary feedback on your assignment.

But if you’re wondering how you’re going to structure the email, we’ve got you covered. This article will provide some templates you can simply modify for the purpose as well as certain things to keep in mind when emailing your professor.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course overview (lms), course syllabus, other students, template 1: request feedback on specific assignment, template 2: requesting feedback on an in-progress paper, template 3: requesting feedback on essay, template 4: requesting feedback on research proposal, tips for emailing professors.

Let’s take a look at a few things to keep in mind whenever you’re emailing your professor.

Find out their official titles before you send the email. If they don’t yet have the title “professor” you should use the appropriate title “Dr”.

On the other hand, if they have the title “professor”, you should use the appropriate title. Professors go through a lot of trouble to acquire their titles. They would appreciate that you’re appreciating their titles.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

Every tertiary institution provides its faculty and students with official email addresses. If you don’t know the professor’s email address, we’ll show you how to find it later.

Keep in mind that your professor may not respond if you send them an email using your personal email or, send to their personal emails.

Using your school email also ensures that the professor will get the mail as your personal email may end up blocked by spam filters.

Some professors also try to ensure there’s a balance between their personal lives and work. Any work-related emails, especially from students, to their personal emails would simply be ignored.

So if you want them to receive and read your email, you should make sure that you use your school email.

Maintaining a formal tone is necessary when emailing your professor. Irrespective of your relationship, you should refrain from any form of informal language.

Avoid using emojis and other slang that you’d usually use with your friends. It would simply annoy the professor.

It may be considered by the professor as a sign of disrespect. You should know that the school has access to this email and moderates them.

So, any over-friendliness between faculty and students could set off alarms. Always use formal language in any official email correspondence between yourself and the professor unless they’ve instructed you to do otherwise.

If you know you’re not the best at writing, you should employ the help of another student or leverage tools like Grammarly to aid you in your writing.

Professors expect students at the tertiary level to possess rudimentary writing skills especially since it’s a simple email.

Too many grammatical errors will make your writing difficult to read which would end up simply irritating them.

You can use tools like Grammarly but keep in mind that these tools aren’t perfect. It’s advisable to double-check your email before you send it.

Professors dislike entitled students and would most likely just ignore any emails from them. So, you should always strive to be polite in your email to the professor.

It doesn’t matter how you may feel about the professor, you should be polite in your emails. Do not presume that they would stop everything they’re doing just to accommodate you.

Students sometimes believe professors are being paid by their school fees so they’re entitled to certain things. Avoid sounding like that, if you don’t want to get on the professor’s bad side.

The professor may not remember every one of their students. Sad but true. Professors may teach multiple classes and may not be able to remember every student.

You don’t want to give them additional work to do by not identifying yourself. No professor wants to spend the next 30 minutes looking through their student list to identify who you may be.

Either identify yourself in the introduction of the email or include it in the email signature. Alternatively, you can do both.

You may have time to write an entire essay in your email but that doesn’t mean the professor has the time to read it. Avoid writing long emails to the professor as they have busy schedules.

They receive various emails from multiple sources daily. Don’t make it difficult for them to understand your request by writing a lengthy email.

Try and shorten your email as much as you can while maintaining a polite tone and all necessary formality.

If you need them to do something for you, ensure that you specify this in the email. You don’t want them to spend the next 30 minutes thinking about all the other options and whether it’ll be convenient for you.

Any back-and-forth emails may end up making them lose interest. So, if you have an idea what you need from them, politely explain it in the email. Try not to sound entitled in any way.

If you’ve already discussed what you need with the professor, you can simply remind them of the discussion in a few words.

Don’t forget to attach any necessary documents if necessary. Confirm this before you send the email. I can’t tell the number of times I’ve sent an email simply to receive a response that I neglected to attach the necessary documents.

The professor may simply ignore the email if you don’t include any necessary attachments. So, it’s advisable to always double-check to ensure that the email has successfully been attached before pressing the send button.

Don’t spam them with reminders as you may end up getting blocked. You can send them a reminder if you haven’t heard back from them in 24 hours.

Keep in mind that some professors may not view work emails during holidays and weekends. So, you need to be patient.

You can also visit their office if you haven’t heard from them in a while. However, if you’re going to send them reminders, you should be mindful of the frequency.

Don’t wait till the last minute to contact the professor. You should reach out to them as soon as you get the graded script.

Don’t wait till a week later to ask them to give you feedback on the previous week’s assignment or essay. You’d most likely be ignored if you do that.

Don’t forget to include a subject in your email if you want a response. Professors receive loads of emails daily. Subject lines help them identify urgent emails so they can quickly respond.

It makes it easy for them to understand the content of your email without spending too much time reading the full body of your email, which saves them a lot of time.

Example: Request for Feedback On {{ Assignment title }}

End the email by expressing gratitude for their time and consideration. Include your full name, class, and section details if you haven’t already mentioned them in the opening of the email.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

So how do you find the professor’s email address if this is the first time, you’re reaching out to them?

Check your faculty page on the school website. These pages usually include information about professors including their official contact information.

If your school uses some form of learning management system (LMS) you can check the course overview page for the professor’s assigned course.

You’ll find the professor’s official contact details on the course overview pages.

You can also check out the professor’s syllabus for their contact information. You’ll usually find the professor’s contact information as well as their attendance policies on the course syllabus.

You’re most likely not the only student who had to email the professor at some point. So, you can ask your classmates for the professor’s email.

Even if none of them has it, you can be sure that someone will provide some advice on where they may have seen it along the line.

Email Subject Request for Feedback On {{ Assignment title }}

Email Subject  Requesting Feedback On {{ Paper title }}

Email Subject  {{ Course title }} – Request For Feedback On Essay

Email Subject  Request for Feedback On Research Proposal

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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Missing Assignment Email Template

Missing assignment sample email template & tips on how to address your professor.

The first thing you should do is introduce yourself, start with something like “I am a student in your class, and I am writing to request permission to make up my missed assignment.” Consider providing your name and student ID.

Mention that you are asking for an extension on your assignment. Include the three “w” s: Let your professor know which assignment you missed and when it was due. Next, explain why you missed the assignment.

When asking for an extension, be sure to include the reason why you need an extension. If there is a family emergency, or if you were sick or had another unavoidable reason for missing the assignment or any other reason. Note that even if your professor grants you an extension, he or she may want proof that there was a valid reason for missing class. Once you have made your request, close the email by thanking your professor for their time.

Be clear and concise and include all the needed information. Your professor will have a lot of emails to read, so make sure yours is easy to understand.

Missing Assignment Sample Email Templates

Missing assignment email template 1.

Dear Professor,

This email is regarding my missing assignment for class. I am currently working on another project that I will be submitting to a contest at the end of this week. As such, I would like to request an extension on this assignment as well as any other assignments that are due before the contest deadline. Please let me know if you would approve of granting me an extension for the assignment [number].

Thank you for your time and consideration,

Missing Assignment Email Template 2

Hello Professor,

I was hoping you could help me with an extension on my paper. I have been struggling with this particular assignment for a while now and it just hasn’t come together as I had hoped. I know that the deadline is fast approaching and that there are other assignments due as well.

I would appreciate it if you could extend my [assignment] deadline  I have tried to complete this assignment on my own, but I just can’t seem to get it done in time I would appreciate any help you can give me. If there is anything else I can do please let me know.

Missing Assignment Email Template 3

I am writing to let you know that I will not be able to complete my [assignment] on time. I have been sick for the past few days and was not able to get it done. I also have a full-time job and I am taking this class on my own time. I really want to learn more about this topic, so I would appreciate any extra help you can give me.

Missing Assignment Email Template 4

I am writing to let you know that I will not be able to complete my [assignment] by the deadline 2024. I have been trying to work on my assignment, but it has not been going well at all. I am hoping you would grant me an extension, if possible. I am very sorry for this inconvenience and hope that you can understand. Please let me know if there are any other steps I can take to resolve this issue.

Best regards,

Missing Assignment Email Template 5

I am writing to request an extension on my [assignment] due on 2024. I know that this is last minute and I apologize. I have been dealing with personal issues, as well as health issues in the family that have prevented me from getting the assignment completed. Please let me know if there is anything else I can do to help resolve this issue.

Missing Assignment Email Template 6

Due to unforeseen circumstances, I will need an extension on my [assignment]. I have tried many times to get this assignment done, but I can’t seem to make progress.

I know that asking for an extension is not something that you like to do, but I was hoping we could work something out. If you can suggest any other steps I could take to resolve this issue, that would be helpful.

Thank you for considering my request.

Missing Assignment Sample Email Snippets

I sincerely apologize for the late submission of the assignment. I was unable to submit it in time because I was really feeling unwell.

I apologize for being so late in submitting this assignment. I could not submit the assignment on time because of a family emergency. I was not able to submit the assignment on time because I had a family emergency.

I was not able to submit the assignment on time because I had to attend an important meeting with my manager. I’m sorry for my late submission of the assignment.

I had a lot of work lately and couldn’t find time to submit it on time. I was not able to submit the assignment on time because of some personal issues. I sincerely apologize for the delay in submission.

I would like to inform you that I am unable to submit the assignment on time. The reason is that I had some private issues. Please accept my apologies for any inconvenience caused by this delay.

I’m sorry for my late submission of the assignment. I was not able to submit the assignment on time because of some personal issues.

I am sorry to inform you that I was not able to submit the assignment on time because of some personal issues. I sincerely apologize for any inconvenience caused by this delay.

I sincerely apologize for being late in submitting the requirements. I could not submit it by 2024 because of an emergency at home and I understand that this could have caused some inconvenience. I am sorry to inform you that I was not able to submit the assignment on time because of some personal issues.

It is with great regret that I am writing to you regarding the late submission of my assignment. I know that this could have caused some inconvenience for you, but I hope that you will understand that sometimes personal issues come up unexpectedly.

Need to reach out to your Professor about a grade? Check out our list of free templates here Email to Professor Regarding Grade : 15 Email Templates

If you need to set up a meeting with your Professor check out our free templates here: Email To Professor Asking for A Meeting: 12 Email Templates

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How to write a request for leave email (with template and examples)

Knowing how to compose a request for leave email is an essential skill in the workplace. A professional letter to your employer can encourage them to approve your leave. It allows your manager and colleagues to prepare for your absence and maintain a productive work environment. It also provides a paper trail of your leave requests and time off taken. 

This guide shows you how to write a letter of leave from work. Reviewing the examples and template can help you draft your email. Here's what this article will cover: 

What is a request for leave email?  

How to write a request for leave email  .

• Tips for writing an email requesting leave  

Request for leave letter template  

Request for leave letter examples  , why is a request for leave email important  , conclusion  .

A request for leave email is a formal communication that you submit to your employer to ask for time off work. The message includes important details, such as the exact dates of your leave and a brief explanation of the reason for your absence. The email may also contain documentation to support your request, such as a medical certificate. Reasons that people might need to request leave include: 

Vacation (annual leave) 

The most common reason for people to request leave is when they're  planning a vacation . Annual leave usually comprises a fixed number of days. Your workplace may specify how many vacation days you can receive. In Singapore, the  Ministry of Manpower (MOM) mandates annual leave to all employees who have worked for at least three months. You'll get a minimum of seven days of annual leave for your first year of service. The minimum number of days of leave increases by one for each year of service, up to 14 days for the 8th year of service. 

Personal reasons 

Most employees can request time off, such as caregiving leave, to attend to personal matters. A personal matter might involve caring for a sick family member or completing a personal project. Employers typically count personal leave as part of your annual leave allowance.  

You can apply for sick leave to give yourself time to recover from injury or illness. You need to present a medical certificate to your employer to qualify for paid sick leave​ , ​ according to MOM. Depending on your period of service, you may qualify for up to 14 days of paid outpatient sick leave and 60 days of paid hospitalisation leave. Take note that the 60 days of paid hospitalisation leave includes the 14 days of paid outpatient  sick leave entitlement . Employers record sick leave separately from your annual leave allowance. 

Ask for emergency leave if you need to take unexpected time off at short notice. Many companies have an emergency leave policy that enables you to resolve urgent matters. However, taking emergency leave days may reduce your annual leave allowance. 

Bereavement 

Compassionate leave is for people who have lost a family member. MOM doesn't require employers to grant  compassionate leave . However, many companies have policies in place to support their employees during this difficult time. Companies may ask the employee to produce a death certificate to prove their loss. 

Childbirth 

Childbirth is another common reason for time off work. MOM states that women who are legally married and whose children are Singapore citizens are eligible for 16 weeks of  maternity leave . Male employees whose spouses have given birth are eligible for two weeks of paternity leave. To qualify for maternity or paternity leave, you need to have worked for your employer or have been self-employed for a minimum of three continuous months before the birth of your child. 

Here are some tips to help you compose a well-crafted communication when you want time off work: 

Address the appropriate person/team 

Addressing your leave application email to the correct person or team can help them process your request quickly. Many employees apply to their immediate supervisor or manager. To check who takes responsibility for approving your leave application, review your company's policy. 

Write the recipient's name in your  formal email greeting . Start with "Dear" and follow this with the person's name. You can also add their job title. 

State the purpose and duration of the absence 

Write a clear and concise message. Include the specific dates of your absence. Briefly explain the reason for your request. 

Include supporting documentation or information 

Including relevant information and supporting documents can increase your chances of approval. If you're applying for sick leave, attach a scanned copy of the medical certificate to your email. If you're requesting paternity leave, submit the  government-paid paternity leave (GPPL) form with all the necessary supporting documents. 

Offer assistance or suggest solutions to minimise disruption 

Your employer needs to make arrangements to cover your work when you take time away from your job. Offering alternative solutions can lessen the impact of your absence. If you're handing off pending tasks or passing an ongoing project to a team member, provide instructions to make the job easier. 

Express gratitude for your employer's support and consideration. Let your email recipient know that you're available for questions or clarification regarding your leave. Include your contact number to ensure that they can reach you. 

Use a professional closing 

Remember that your email is official correspondence. End your leave request letter with a formal closing. For example, you could write "Sincerely" or "Best regards" and then follow it up with your name. 

Proofread the email 

​​Before you send your letter, ​​I​​identify and correct errors in spelling, grammar, and punctuation​​. Make sure that the recipient's name is correct and the subject line is clear. Check that you've included your contact number and attached other relevant documents. 

Tips for writing an email requesting leave  

Here are several tips for composing email leave requests: 

Understand the deadlines and procedures for correct submission 

The process for approving leave can vary between companies. Know the submission deadline to give your application the best chance of approval, and learn the process your employer uses for approving leave requests. 

Follow company-specific guidelines 

Guidelines may include instructions on whom to address your email to, how to format subject lines and body text, and which relevant details to include. If you're unsure, ask your supervisor or manager for clarification. 

Customise the email content based on your circumstances 

Tailor the language and content of your email to match the type of leave you're requesting. If you're seeking permission to take time off for maternity or paternity leave, include the baby's due date and the potential start and end dates of your leave. Write a clear subject line. For instance, "Maternity leave request" clearly indicates a maternity leave application.  

Maintain a polite and professional tone 

Professionally writing an email means using correct grammar and a formal tone. It also entails being clear about your reasons for requesting time off. Professionalism helps to build trust and demonstrates your courtesy and respect for your workplace and colleagues. 

Address potential concerns and offer possible solutions in the email 

Offering solutions to your employer's concerns demonstrates your commitment to your work role and responsibilities. For instance, if you have a current project, acknowledge that your extended sick leave may push the timeline. You could also create a timeline of the project's deadlines​,​ and outline any necessary arrangements you made. Also, include details like who to check in with​,​ and who they can contact in case something needs to be fixed or addressed during your leave. 

Here's a template you can use for your leave request email: 

Dear [Recipient's name], 

I am writing to request leave from [start date] to [end date]. During this period, [provide the reason for your request]. 

I have taken into consideration the impact my absence may have on the company and the team. As such, [provide any solutions you have in mind to address any concerns or potential issues]. 

Thank you for your time and consideration. Please let me know if you have any questions or concerns regarding my leave request. You can reach me at [contact information]. 

Best regards, 

[Your name] 

Below are a few examples of leave requests that you can use as a reference for your email: 

Caregiving leave sample letter (personal reasons) 

Here's a personal leave request example: 

Dear John Lim,  

I am writing to request leave from 30 December 2023 to 9 January 2024 ​ , ​ for personal reasons. I have taken into consideration the impact my absence may have on the company, the team, and ongoing projects. As such, I have created a detailed brief that includes the project's deadlines and who to contact in case certain aspects of the project need to be adjusted or fixed during my absence.   

Thank you for your time and consideration. Please let me know if you have any questions or concerns regarding my leave request. You can reach me at 9113 4822.  

Best regards,  

Michael Chua  

Sample sick leave request 

Here's a sick leave request example that can help you create your sick leave request: 

Dear Ms. Nadia Ali,  

I am writing to request 10 days off – 4 to 8 December and 11 to 15 December. I intend to take this time to recover from my illness, which we discussed yesterday. I have attached my medical certificate for your reference.  

I have considered the impact my absence may have on the company and the team. I have informed all my colleagues of my leave of absence, and they have offered to cover for me so I can get proper rest.  

Thank you for your time and consideration. You can reach me at 8485 9034 if you have any questions or concerns regarding my request.  

Jennifer Goh  

Sample annual leave request 

If ​you ​have an upcoming planned vacation, here's an annual leave request email example that can provide some guidance: 

Dear Mr. Desmond Chong,  

As we discussed in our meeting yesterday, I would like to request annual leave from 26 to 29 December. I have completed my tasks for the week. Thank you for your time and consideration. You can reach me at 9872 4087 or [email protected] if you have any questions or concerns regarding my request.  

Sincerely,  

Ramesh Nair  

Writing a formal request for leave is important to maintain clear communication. A professional email: 

• Ensures a smooth transition: Your manager or supervisor can plan accordingly and delegate tasks to other team members if they know when you're on leave and when you intend to resume work. 
• Minimises misunderstandings and disruptions: Providing the relevant details of your leave reduces miscommunication or confusion and allows your team to plan for your absence. 
• Provides documentation for employee and employer records: Your leave request email is an official document that you and your employer can reference in workplace disputes. 
• Complies with legal/company policies:  Submitting a leave request ensures that you follow the company's leave policies for taking time off. 
• Provides the necessary details for successful leave approval:  You're more likely to gain approval for time off if your email contains all the information your supervisor requires. 

Writing a well-structured leave request email maintains your professionalism and can help you get the time off you need. A formal request is also important for effective communication with your employer and colleagues. To create a successful letter, include all necessary details and documentation. Check that the email has no grammar or spelling errors. Finally, use a professional tone and ensure that the email subject line clearly explains its content. 

Here are answers to common questions about leave requests: 

• What information should I include in my leave letter?   ⁠Your leave application's format should include the start and end dates of your absence, the reason (if necessary) for your leave, and your name and contact information. Also, remember to include the recipient's name and copies of any supporting documents. 
• How should I state the reason for my leave request?   ⁠State your reason for requesting time off clearly and concisely. You can begin with, "I am writing to request leave for," and then mention your reason in one or two straightforward sentences. 
• What level of detail is necessary in a leave letter?   ⁠Include enough detail for the recipient to understand your request. The level of detail depends on the reason and type of leave you're applying for. When requesting sick leave, for instance, your employer may require you to provide more specific information than for a casual leave application.  
• How much notice should I give before requesting leave?   ⁠The amount of notice your employer requires may depend on the type of leave you're requesting. You can usually request time off on the same day if you're unwell or have an emergency. For vacation or other planned time off, the general rule is to give a minimum of two weeks, although many employers appreciate as much notice as possible. 
• What should I do if my employer denies my leave request?   ⁠Arrange to meet with your manager or supervisor if they deny your leave request. Ask them why your leave was denied and if you can do anything to gain approval. Consider adjusting your request accordingly if there's a valid reason for denial. 

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How to Politely Ask for Payment (with email samples)

Here's why learning how to ask for money politely is so important:

29% of freelancer invoices are paid late.

This means one of the most common challenges freelancers experience is getting paid on time. A late, or overdue invoice, creates all kinds of problems. Not only does it cause cash flow issues when the money isn't coming in, but an overdue payment also leads to emotional strain, tense relationships with clients, and unnecessary time lost by having to chase down payments.

In this lesson, we'll teach you what to include when you ask for payment professionally, how to write an email, how to ask for money politely from a customer for payment in a friendly way, and your options for dealing with overdue invoices.

So, how to ask for payment politely

The art of knowing how to ask for payment lies in maintaining a balance between politeness and professionalism. When crafting a payment request email, it's crucial to make sure that the tone is both friendly and firm, outlining the details of what is owed and when the payment is due. The payment process should be clearly explained, eliminating any possible confusion. A well-structured payment request can significantly speed up the payment process, reducing the likelihood of late or missed payments. Below, we’ll share with you how to create the perfect request payment email, whether you want to negotiate payment terms or remind a client who’s far behind the payment deadline.

But first: Why is money such a taboo topic?

It's no secret that people don't like to talk about money. Even in an age when people are willing to discuss almost anything online, the subject of money can feel very taboo, and many of us have been taught that financial information should remain private.

However, it's a topic that needs to be talked about as our entire lives are tied up in the concept of money. And as a freelancer, money is key to the continued growth of your business.

Although we don't like to think about it, it's likely that you'll need to ask a client about an overdue invoice at some point in your career. So what can we do to make this process easier?

We can move past these fears by breaking down the reasons behind our worries:

• Sounding rude/pushy:  As freelancers, we have a fear that our clients might think we're being rude for asking about a late payment. And the last thing we want is for our clients to think we're rude. It took a lot of hard work to land this client, so we hesitate to ask for payment for fear of losing them.
• A fear of confrontation:  We often try to play out the worst-case scenarios in our heads. What if this turns into an argument? What if they say no? What if I don't know how to handle the situation? However, it's more likely that your client simply got busy and forgot about the deadline. Often, our worst fears never happen.
• Not knowing the best approach:  This is another big reason freelancers don't confront clients about overdue payments. It can be challenging to bring up this touchy subject. But don't worry! We'll show you how to ask for payment in just a bit.

By addressing the source of our worries, we can now think about the solutions that can help us break past this mental barrier.

Forget about outstanding invoices! Tips for getting over your fear of asking for payment:

• Know that you're not alone: Unfortunately, it's one of the grim realities of freelancing, and many other freelancers have been in your position (we were also nervous to ask). However, most freelancers would tell you that they were happy they did.
• Value your work: Know that you provided your client with valuable work, and you deserve to be paid for your efforts. You held up your end of the contract, so don't feel ashamed to ask your client to hold up their end.
• Send the email: Sometimes we just have to take the leap by sending the email. We'll always be nervous about handling a problem until we try it. But after you handle it, you'll know exactly what to do if it ever happens again.
• Ask for advance deposit: An advance deposit is a viable solution to mitigate the risk of unpaid invoices and foster a trustful business relationship. It allows a clear payment schedule to be established upfront, setting expectations for both parties and ensuring a smooth financial transaction. Moreover, offering multiple payment options can expedite the process, accommodating clients' preferences, and further reducing the likelihood of payment delays.
• Introduce late fees: Introducing late fees is an effective strategy to deter outstanding payments and ensure invoices are settled efficiently. By incorporating a late fee clause in your agreements, clients are often more motivated to avoid unpaid invoices or delayed payments. Additionally, sending a text message to remind clients about impending late fees can exponentially increase the efficiency and timeliness of payments.

So often we discover that the things we were initially worried about weren't so bad after we tried them. The more you ask for a payment, the easier you'll find the process to be, and you'll quickly develop a simple system for collecting overdue payments.

Struggling over how to ask for payment?

Let's make it easier! Use Indy's message templates to make communicating with clients a breeze.

Let's make it easier! Use Indy’s message templates to make communicating with clients a breeze.

Don't panic when the due date passes

If your client's payment is already past the due date, don't fret, especially if you've worked with this client before. Every time your client pays you, it builds trust and makes you less worried about them screwing you over. 

If this is the first time you've worked with them, don't jump to the worst-case scenario and wonder how you're going to make rent with an outstanding payment. Focus first on collecting payment before stressing yourself out and wondering what you'll do if you don't get paid.

What should you include when asking for payment?

So, now you know you have to ask for payment. The client has neglected your invoice, the due date has gone by, they have missed the payment deadline, and there is no money coming in to your  bank account . What do you say to your client?

Try to write a friendly, non-threatening payment request email subject line

The first thing to remember when asking for payment information from a client by email is the subject line. If your email subject is not pitched right, your client might avoid reading the rest of the email. So, here are a few tips:

• Don't threaten clients (in the subject). Instead, call your emails “friendly payment reminder emails.”
• Consider talking about your reminder emails as “contract updates.”
• If it is appropriate, use your client's name.

We'll show you some examples of subject lines in just a moment. For now, let's take a look at other things to include in your payment request email payment email.

Always attach a copy of the overdue invoice

Every payment request email should go with a copy of the invoice. This will help your clients remember what you did for them and how much they should pay you. However, sometimes people get a bit confused about invoices and the payment details. Here are a few things to remember:

• An invoice is not a legally binding document. Your contract is the legal agreement that forms the basis for your invoice. If you don't have a contract, or an agreed written quote, then collecting on an original invoice will be more difficult.
• Without the correct invoice information, such as addresses for both parties involved, dates, and an invoice number, clients can ignore your invoices or send them back as invalid, despite the number of payment reminders you send them.

An invoice email without an invoice attached is a little useless. Always  attach invoices  to your email messages when you make a payment request or send payment requests or reminders.

Politely remind clients of the payment terms

Payment terms directly influence how soon you will get paid. Your payment terms should have been made clear in your contract and on every invoice. The contract should explain the payment process, payment due date, and any late payment fee you will charge. Your invoice should have, at the very least, a payment due date or time frame, such as “Net 30 Days.”

Add your bank account or payment provider information to your payment request

If you're asking someone to pay you, make it as easy as possible for your client. Put the payment information in the invoice email and on the invoice itself, along with all the business contact details. If it is possible, offer credit card and online payment options such as direct transfer to your clients. Once you start turning up the heat on your client, try to make a convenient way for them to organize payment to avoid future late payment. 

Payment reminder email templates

As promised, we're going to show you how to make payment request email templates to ask for payment professionally. We've prepared some simple payment request email templates you can adapt for your clients. Just be sure to change the info for you and your client.

One Week Reminder Payment Request Email Template

Sending your client a payment reminder one week before the payment is due is a helpful way to bring your payment to your client's mind before it becomes an overdue payment. This is typically a light-hearted friendly polite email reminder that should be a normal part of your payment collection process. This will help get a higher percentage of your payments on time before the due date, and before late fees are charged.

Email Subject: Friendly Reminder: Invoice [#] Due in One Week or Just a Reminder: Invoice [#] Due in One Week

Hi [client name],

I hope things are well. I really enjoyed working on our project together and wanted to reach out to give a quick heads up that Invoice [#] is due one week from today. 

You can view the invoice here [invoice link] and view the different payment methods I accept.

Please let me know if you have any questions regarding the invoice, payment methods or services rendered. 

[First Name]

Friendly payment reminder template for one/two days late

Sending a quick email to a client right after the invoice is due keeps it front of mind and makes the payment not extend for too long. You're able to give clients a grace period of a few days before sending this out, especially if the due date fell over a weekend. 

Email Subject: Friendly Reminder: Invoice [#] Past Due

Hi [Client Name], 

I hope you're having a great day. Based on my records Invoice [#] is overdue as of [date]. There's currently a balance of [balance owed]. 

For your convenience and ease, I've attached the invoice and payment methods here [insert invoice link]. 

Please let me know if any issues arise with the payment or you have any additional questions. 

Thanks so much,

[first name]

Email requesting payment of outstanding balance

In order to get paid, one of the strongest tactics to use is consistency with your follow up email. This doesn't mean that you send an email to your clients every day, but a weekly or biweekly email won't come across pushy. Use this invoice template below to send an additional payment reminder email to your client or change it to your discretion.

Email Subject: Friendly Reminder: Invoice [#] One Week Past Due

I hope your week is going well. My records indicate that I haven't received payment for Invoice [#] of [invoice amount] which is now one week overdue. Would you mind looking into this for me?

Please let me know if there's someone else I can contact regarding payment, or if there is a system or process that I can make payment easier on your end. 

I have attached the invoice for your convenience [insert invoice link].

If you have any update on when this payment should be received, it would be greatly appreciated. 

All the best, 

[insert first name]

Friendly payment reminder email template for two weeks late

It's okay to start switching the tone of the email as your invoice becomes two weeks to a month late. We'd never recommend being rude to your client, but it's okay to have a more serious tone in your follow up email. 

Email Subject: Invoice [#] is Two Weeks Past Due

I wanted to reach out because my records indicate that payment for invoice number [#] is two weeks late. Do you have any updates on when this should be received?

I've attached the invoice here [invoice link] for your convenience. Please let me know if there's any way I can be of further assistance. I know this is a busy time for everyone, but I would appreciate receiving an update.

Please note, that any payments that are over 30 days are subject to late fees as described in our contract terms. 

If you have any questions, please don't hesitate to reach out. 

Final payment reminder email template

Now that it's been a month, we'll show you how to ask for payment a bit more urgently, without sounding rude. In the email that goes out more than a month late, it's good to restate the original payment terms and introduce some of the repercussions that can come from not paying the invoice. This can be a late payment or fee, or if you're still working with them on a project, you can temporarily pause services until payment is made.

Email Subject: Invoice [#] is now 30 days overdue - please send payment

This is my fourth reminder that your payment on invoice [#] is past due. My initial email was sent to you on [date]. Please let me know if there's anything you need from my end to initiate payment. 

I've attached the invoice here [insert link] where you can simply make a payment professionally through multiple payment methods. 

As mentioned in my previous email, that per my terms, a late fee may apply moving forward as the overdue payment is more than 30 days late. 

Please organize the payment for this invoice. 

Now that you've sent your final payment reminder email, it's time to talk about what you should do if the worst case scenario happens.

What to do if your client doesn't pay?

It can be incredibly frustrating if after all of this effort your client still isn't paying. Even though it can be really easy to get mad at your client, try and keep a cool head. If you maintain a good relationship, you're in a stronger power position moving forward than if you let your anger get the better of you. Late payments aren't personal attacks, even though they can feel like it. Let's go through the steps you should take if a client still doesn't pay you after you ask for payment.

Pause existing work 

If your client is over a month late in payment and you're still working with them actively on projects, you can consider pausing current services until the invoice is paid. This mitigates the risk that you'll go several months without payment and opens up a more serious conversation with your client. This isn't a strategy that you can do for a one time project, but if they don't pay on time, it's a legitimate reason to not work with them again, or require 50% upfront. 

Get on the phone

If your last payment request email has gone completely unanswered, hopping on a phone call with your client can eliminate possibilities that your business contact details are incorrect, your payment request emails have not gone to a spam folder, or your point of contact might have left. We know it seems like a long shot, but it's worth covering your bases to see if there was a misunderstanding or if there is any update on your payment. Pay close attention to the tone in which you deliver this message. Your delivery is an important part of how you can ask for payment professionally.

Sometimes communication can be misunderstood through writing. By getting on the phone, clients can hear the polite tone in your voice, which eliminates the potential of them feeling threatened over email. Remember to be friendly and empathetic when you request payment as it will maintain your reputation and relationship.

What if there are no results? Should you hire a collection agency?

What if the client just refuses to pay? Let's be serious: this is your business. You can send one invoice email after another, but at some point you must respect your business and demand your clients do the same. 

Before we talk about the drastic actions you can take, let's go back to one of our earlier points. Your invoices are not legally binding documents. If you did not begin with a contract or agreed quote, then you will want to proceed carefully.

A collection agency should be your last resort. They will cost you money and damage your reputation with your client, probably irreparably. But you have another option: take your client to court.

Here is why a small claims court case is better: the law is on your side. Even if you don't have a contract, any paperwork, even if it's just an email or text message, that demonstrates your agreement with your client will be enough to establish a contract situation between you. In a court, you should be on solid ground. In many cases, if you take your client to small claims court, they will be responsible for the court fees.

A few more tips to avoid missed payments

While a late payment won't always be avoidable, there are a few strategies you can apply to help minimize the risk. Here are a few things you should incorporate into your business if you haven't already:

• Use a contract:  A great way to avoid having to chase down payments is to have clear-cut terms from the start. This is where having a legally sound contract in place is key, and Indy can help.  Check out how easy it is to create a client contract . In a contract, you can establish a late fee penalty that discourages clients from missing payment deadlines.
• Ask for client approval:  In addition to your contract, you can use the  Files tool  from Indy to get approval for your work. This is helpful for being clear that your work has been accepted and, thus, payment is due.
• Advanced deposits:  Another way to ease the sting of a missed payment is to ask for an advanced deposit. There isn't a hard rule for how much you should ask for upfront, but freelancers typically ask between 10%-50% of the total estimate.
• Make payments easy:  Clients can be busy, so accepting as many payment methods as possible will make things easier on the client.
• Maintain the relationship:  Check in on your clients from time to time throughout the project. Keep them updated on where you're at,  ask them about how things are going on their end , and maintain a healthy relationship while working with them. A strong relationship helps build mutual trust and makes things easier on both of you if you ever have to ask about outstanding invoices.

Nobody likes a late payment, but it's an unfortunate reality for freelancers worldwide. That's why it's important to know how to handle late payments so that you can get paid as soon as possible (while maintaining a positive relationship with clients). The next time a payment is late; don't panic, write a friendly follow-up email for the overdue payment, remind the client of the payment terms, include your payment details, and always attach a copy of the invoice.

Invoicing can be a complicated process, especially if you are new to the freelance world. Fortunately for you, Indy has an  invoicing tool  that can help you. You can even try it for free with just a click, or two!

How do you politely ask for payment via email?

The most polite way to ask for payment is an invoice email as a gentle reminder. Businesses get these regularly, and accept them as part of life. Send a simple payment request email and follow it up with another one if payment is not made for the late invoice. Remaining polite in your communication with small businesses is a key part of how you can ask for payment professionally.

How to ask for payment professionally in email?

Don't make it personal for you or the client. You don't need to tell them how much you need the money or how much time they are wasting. Equally, your customers are probably the party in the relationship with the most resources. They should not bully you by non-payment. So, avoid being rude but make your demands clear with a polite reminder and always remain polite and professional at all times when discussing overdue invoices.

How do you politely ask for payment via SMS?

If you've already sent an email reminder, you could try a text message instead of the next email reminder. However, we think you're better off with phone calls. If you have their number, just call them.

What happens when someone refuses to pay?

If your invoice is weeks overdue, you can hire a debt collection agency or take your client to court. Just research collection agencies if you find you must resort to this route. Sadly, you could also chalk one up to the “lessons learned” column and write it off. However, this is your business. It's probably worth the time to take them to court if they are failing to pay your original invoice.

How can a small business owner manage late payments?

Small business owners face cash flow challenges on a regular basis. The best time to manage late payments is before they happen. Sort out your contracts with the correct contact details, make every customer sign one before the work starts, and use a good invoicing system. Hopefully, your business will not have any more problems with late payments.

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News & Events

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• USDA Helps Producers Impacted by Hurricane Debby
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USDA Offers Disaster Assistance to Agricultural Producers in Connecticut Impacted by Flooding and Hail

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TOLLAND, Conn., Sept. 9, 2024 – Agricultural operations in Connecticut have been significantly impacted by recent flooding and hail. The U.S. Department of Agriculture (USDA) has technical and financial assistance available to help farmers and livestock producers recover from these adverse weather events. Impacted producers should contact their local USDA Service Center to report losses and learn more about program options available to assist in their recovery from cropland, infrastructure, and livestock losses and damages.  

USDA Disaster Assistance    

Producers who experience livestock deaths in excess of normal mortality or sell injured livestock at a reduced price may be eligible for the  Livestock Indemnity Program (LIP). To participate in LIP, producers will have to provide acceptable documentation of death losses or evidence of reduced sales resulting from an eligible adverse weather event and must submit a notice of loss to the USDA Farm Service Agency (FSA) no later than the annual program payment application date, which is 60 calendar days following the calendar year in which the loss occurred. The LIP payment application and notice of loss deadline is March 3, 2025, for 2024 calendar year losses. Livestock producers who experience losses related to tornadoes should check with their local FSA office for LIP eligibility criteria.  

Meanwhile, the  Emergency Assistance for Livestock, Honeybees, and Farm-Raised Fish Program (ELAP) provides eligible producers with compensation for feed and grazing losses. For ELAP, producers are required to complete a notice of loss and a payment application to their local FSA office no later than the annual program application deadline, Jan. 30, 2025, for 2024 calendar year losses.    

Additionally, eligible orchardists and nursery tree growers may be eligible for cost-share assistance through the  Tree Assistance Program  (TAP) to replant or rehabilitate eligible trees, bushes or vines. TAP complements the  Noninsured Crop Disaster Assistance Program  (NAP) or crop insurance coverage, which covers the crop but not the plants or trees in all cases. For TAP, a program application must be filed within 90 days of the disaster event or the date when the loss of the trees, bushes or vines is apparent.  

“Once you are able to evaluate the impact on your operation, be sure to contact your  local FSA county office to timely report all crop, livestock and farm infrastructure damages and losses,” said Emily Cole, State Executive Director for FSA in Connecticut. “To expedite FSA disaster assistance, you will likely need to provide documents, such as farm records, herd inventory, receipts and pictures of damages or losses.”  

FSA also offers a variety of direct and guaranteed  farm loans , including operating and emergency farm loans, to producers unable to secure commercial financing. Producers in counties with a primary or contiguous disaster designation may be eligible for low interest  emergency loans  to help them recover from production and physical losses. Loans can help producers replace essential property, purchase inputs like livestock, equipment, feed and seed, cover family living expenses or refinance farm-related debts and other needs. 

Additionally, FSA offers several loan servicing options available for borrowers who are unable to make scheduled payments on their farm loan programs debt to the agency because of reasons beyond their control.

Risk Management

Producers who have risk protection through  Federal Crop Insurance or FSA’s NAP should report crop damage to their crop insurance agent or FSA office. If they have crop insurance, producers should provide a notice of loss to their agent within 72 hours of initial discovery of damage and follow up in writing within 15 days.

For NAP covered crops, a  Notice of Loss (CCC-576)  must be filed within 15 days of the loss becoming apparent, except for hand-harvested crops, which should be reported within 72 hours.

“Crop insurance and other USDA risk management options are offered to help producers manage risk because we never know what nature has in store for the future,” said Alexander Sereno, Director of USDA’s Risk Management Agency (RMA) Regional Office that covers Connecticut. “Times of disaster can be a trying time for producers, and they should stay in close contact with their crop insurance agent. Producers can be assured that the Approved Insurance Providers, loss adjusters and agents are experienced and well-trained in handling these types of events.”

Conservation

FSA’s  Emergency Conservation Program  (ECP) and  Emergency Forest Restoration Program  (EFRP) can assist landowners and forest stewards with financial and technical assistance to restore fencing, damaged farmland or forests, and remove debris from feed stocks, water supplies and feeding areas.   

USDA’s Natural Resources Conservation Service (NRCS) is always available to provide technical assistance during the recovery process by helping producers plan and implement conservation practices on farms and working forests impacted by natural disasters through the  Environmental Quality Incentives Program (EQIP).

“The Natural Resources Conservation Service can be a very valuable partner to help landowners with their recovery and resiliency efforts,” said Thomas Morgart, NRCS State Conservationist in Connecticut. “Our staff will work one-on-one with landowners to make assessments of the damages and develop approaches that focus on effective recovery of the land.”

Assistance for Communities

Additional NRCS programs include the  Emergency Watershed Protection  (EWP) program, which assists local government sponsors with the cost of addressing watershed impairments or hazards such as debris removal and streambank stabilization.

The EWP Program is a recovery effort aimed at relieving imminent hazards to life and property caused by floods, fires, windstorms and other natural disasters. All projects must have an eligible project sponsor. NRCS may bear up to 75% of the eligible construction cost of emergency measures (90% within county-wide limited-resource areas as identified by the U.S. Census data). The remaining costs must come from local sources and can be in the form of cash or in-kind services.

EWP is designed for installation of recovery measures to safeguard life and property as a result of a natural disaster. Threats that the EWP Program addresses are termed watershed impairments. These include, but are not limited to:

• Debris-clogged waterways.

• Unstable streambanks.

• Severe erosion jeopardizing public infrastructure.

• Wind-borne debris removal.

Eligible sponsors include cities, counties, towns, states or any federally recognized Native American tribe or tribal organization. Sponsors must submit a formal request (by mail or email) to the NRCS state conservationist for assistance within 60 days of the natural disaster occurrence or 60 days from the date when access to the sites become available. For more information, sponsors should contact their  local NRCS office .

More Information

Additional USDA disaster assistance information can be found on  farmers.gov , including USDA resources specifically for producers impacted by storms and flooding. Those resources include the  Disaster Assistance Discovery Tool ,  Disaster-at-a-Glance fact sheet,  Loan Assistance Tool,  and  Natural Disasters and Crop Insurance fact sheet . Additionally, FarmRaise offers an  FSA educational hub with LIP and ELAP decision tools as well as farm loan resource videos. For FSA and NRCS programs, producers should contact their local  USDA Service Center . For assistance with a crop insurance claim, producers and landowners should contact their  crop insurance agent .

USDA touches the lives of all Americans each day in so many positive ways. Under the Biden-Harris administration, USDA is transforming America’s food system with a greater focus on more resilient local and regional food production, fairer markets for all producers, ensuring access to safe, healthy and nutritious food in all communities, building new markets and streams of income for farmers and producers using climate smart food and forestry practices, making historic investments in infrastructure and clean energy capabilities in rural America, and committing to equity across the Department by removing systemic barriers and building a workforce more representative of America. To learn more, visit  usda.gov .

USDA is an equal opportunity provider, employer, and lender.

Risk Management Agency:

4405 Bland Road, Suite 160 Raleigh, NC 27609-6293 Alexander Sereno, Director

FPAC Press Desk [email protected]