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•       Resources       Publish or Perish: Graduate Students' Guide to Publishing

Publish or Perish: Graduate Students' Guide to Publishing

In addition to endless piles of reading, demanding expectations in the classroom, student teaching responsibilities, and the always-looming awareness that they need to research, write, and edit a high-quality dissertation before graduating, today’s Ph.D. students also commonly feel stress about another topic: publishing. As more prospective employers expect degree seekers to get their names in academic journals and conferences while still in school, many learners feel overwhelmed by the prospects of making the grade. The following guide answers some of their most pressing questions, provides guidance on the ins and outs of publishing while still in school, and offers expert advice from a professor who knows better than most what it takes to publish rather than perish.

Understanding Publishing in Graduate School

Getting published as a grad student can feel overwhelming at first, because there’s so much to learn about the process and expectations surrounding it. With a bit of research, however, students can familiarize themselves with the specific language surrounding publishing and make in-roads towards getting their first paper published.

What Does it Mean to Get Published?

Within the context of graduate school, publishing refers to getting essays, papers, and research findings published in one of the academic journals or related forms seen as a leader in the field. As jobs in academia continue to become more competitive, it isn’t enough for learners to simply do well in their coursework. The degree seeker who hopes to land an important post-doctoral fellowship or find a teaching position at a college or university must make themselves stand out in other ways.

When Should a Ph.D. Candidate Get Published?

Getting a paper published takes a lot of time and effort, and those students who wait until the final year or two of a doctoral program may fail to actually have any published materials by the time they graduate. According to the University of Nebraska-Lincoln’s Graduate Connections program , getting a paper published – especially if it’s your first – can take up to three years. In addition to the fact that most journals publish quarterly, the panel review process typically takes a significant amount of time and those submitting for the first or second time usually need to make a large number of edits and complete rewrites in order to reach a publishable standard.

How to Get Published

In order to get published, students submit their work to the journal or conference of their choosing. They frequently also provide a cover letter outlining their research interests. Most journals put out generic calls for submissions once or twice a year, while some may ask for papers addressing specific topics that have a much shorter turnaround time. Grad students may find it intimidating to go up against more seasoned academics, but another option revolves around partnering with their dissertation supervisor or another professor with whom they work closely with to co-author a paper. This not only helps ensure the validity of their findings, but alerts the academic world know that this other, more recognized faculty member believes in the research the student is doing.

Who Should Get Published?

Learners most anxious to get published are those who see their future careers in teaching and research. Because the world of academia is relatively small when divided into individual subjects, it’s important for students who want to break into these ambitious arenas to make a name for themselves early on and create a curriculum vitae that captures the attention of hiring committees.

Where Should Students Get Published?

When deciding which publications to pursue, students should consider the research aims of each and their likelihood of getting published. Newer journals tend to take more submissions as they are still working on building up their roster of contributors. While less venerated than other publications, getting printed in these can help build up name recognition and make it easier to break into the top-tier publications over time.

In terms of where work is published, the majority of students look to academic journals when sending out cover letters and examples of their work. But other options exist as well. Presenting papers at conferences is a popular avenue, as are chapters in books. The following sections takes a more in-depth look at how and where to publish.

Realities & Challenges of Getting Published

Getting published, especially while still in grad school, takes tenacity, focus, and a thick skin. Those who continue working on their craft, presenting at conferences, collaborating with others, and not taking no for an answer, however, frequently find success. Some of the challenges students may encounter include:

Lack of time

It’s no secret that doctoral students have busy schedules that seldom allow for outside – or sometimes, even related – interests to take up much of their days. Because publishing is not a degree requirement, carving out the time needed to research, write, and edit the type of paper required for publishing can feel impossible. With this in mind, student should look for ways to multitask. If presenting at a conference, think about how that paper could be transformed into a journal article.

Lack of confidence

Studies have shown that mental stress and illness frequently increase in grad school as students feel intense pressure to stand out from their peers. These feelings are often intensified when considering publishing, as learners are going up against academics and researchers who have been working in the field far longer than them. It’s important to remember that each of those renowned individuals had to start somewhere.

Lack of funding

Completing the research needed for a competitive paper doesn’t only take time – it requires money. Whether traveling to archives or printing all the necessary documentation, funding for outside research can be scarce while in school. Some programs provide competitive grants for research travel to help offset these costs.

Intense competition

As discussed earlier, competition for publishing is fierce. Academic journals and conferences only have space for so many authors and trying to get noticed can feel like a losing battle. In addition to seeking out newer publications and co-authoring with more notable figures, consider taking part in symposiums at the school you attend to get your foot in the door. While research on the average number of rejections is lacking, don’t feel discouraged if it takes a long time to be chosen for publication.

Finding the right publisher

While getting your name in print within an academic journal you greatly admire is the ultimate goal, it may take some years for it to come to fruition. One of the biggest mistakes students make is applying to ill-suited publications. Look for journals with editorial board members whose names you recognize. If a professor knows one of them, don’t be afraid to ask if they can help get your paper in front of them.

Adequately addressing feedback

Getting a paper published often requires intense editing and even completely restructuring and rewriting what you conceived in the initial abstract. If an academic journal shows interest in your essay but suggests rewrites, pay close attention to their requests and try to work with an advisor to ensure you meet all the stated requirements.

What do Graduate Students Publish?

Academic journals may receive the lion’s share of discussion in the publishing world, but graduate students can actually choose from numerous outlets and paths for getting their work to a larger audience. Students should review the options listed below and think about which format might showcase their work best.

Tips for Publishing

Despite the great amount of work required to publish, students who meet the challenges and persevere stand to position themselves favorably for future job opportunities. The following section addresses some of the most common questions about the process and alleviates general fears about how publishing (or not) reflects upon them.

How many papers should a Ph.D. student try to publish before graduating?

According to scholar-practitioner Dr. Deniece Dortch, no single answer exists. “There is no hard and fast rule as to the number of publications students should have prior to graduation,” she notes. “The reality is students in STEM disciplines and those who use quantitative methods are more likely to have publications prior to graduation because they often work in research teams and labs. This is not to say that qualitative scholars or those in other disciplines aren’t, but it’s a much more standardized practice in STEM for students to graduate with two or three publications. Personally, I had one sole-authored publication accepted prior to graduation, one first-authored piece, and one second-authored piece.”

How many journal articles is it possible to publish during a PhD?

“The answer varies and is determined by factors such as length of program, research team access, and faculty relationships,” says Dr. Dortch. “I’ve seen folks finish with as many as 10 publications, although this is extreme and doesn’t happen often.” She continues, “Imagine you are in a four-year program and you get your idea to write an article in year two. You submit that article in year three after getting approval, collecting data, analyzing it, and then writing your paper. Year three you submit that paper; it may be accepted in year four after months of revisions at the request of the editor. You finally have one published paper as you graduate.”

Are there PhD students who have no journal publications? Should they be worried about that?

“It depends on the type of employment the student is seeking upon graduation,” says Dr. Dortch, “Students applying to or wanting to work in institutions and organizations with the highest levels of research productivity who have no publications may want to consider post-doctoral positions so they have the time and space to work on increasing their publication record after graduation.” She continues, “Postdocs are a very common practice in many disciplines and are used as a way to gain additional training and expertise in research and teaching.”

Is it absolutely essential to have publications to apply for a PhD program?

In a word, no. Individuals working toward doctoral degrees have many reasons for doing so, not all of which require them to publish. Admissions panels also recognize that students focus their efforts on many different goals (e.g. jobs, internships, presenting at symposiums) throughout bachelor’s and master’s programs. As long as learners can demonstrate an ongoing commitment to scholarship, publishing is not an absolute requirement.

Does publish or perish begin before starting a PhD program?

It’s true that many students begin worrying about publishing before starting a Ph.D. program, but the reality is that they have ample time during and after completing a doctorate to make their mark on the world of scholarship. According to a recent article by Inside Higher Ed , some individuals in the academy now wonder if too much emphasis is being placed on grad students publishing. Learners unsure about this should speak to a trusted advisor or mentor to figure out when to focus on getting published.

What is the difference between a published article and a Ph.D. thesis?

While a Ph.D. thesis is required for satisfactory completion of a degree, a published article is not. A Ph.D. also takes a much longer form than a published article, averaging approximately 90,000 words. Academic journal entries, conversely, are usually between 4,000 and 7,000 words.

Should I first write my Ph.D. thesis or publish journal articles?

Though publishing at the doctoral level is increasingly seen as a requirement in the job market, it is not part of degree requirements. With this in mind, students should prioritize the research and writing of their thesis above all else. If they have the time and mental clarity needed to publish journal articles, this can be a secondary focus.

From the Expert

Dr. Deniece Dortch is a scholar-practitioner known for her commitment to diversity, social justice and activism. Dr. Dortch holds a Ph.D. in Educational Leadership & Policy Analysis from the University of Wisconsin-Madison, an Ed.M. in Higher & Postsecondary Education from Columbia University, an M.A. in Intercultural Service, Diversity Leadership & Management from the School for International Training and a B.A. in Spanish from Eastern Michigan University. Hailed a graduate school expert by NPR, she has published numerous articles on the experiences of historically underrepresented undergraduate and graduate students. She is the creator of the African American Doctoral Scholars Initiative at the University of Utah and currently a Visiting Assistant Professor of Higher Education at The George Washington University .

Publishing as a student can feel intimidating. Why is this process important for learners to go through?

Long gone are the days of getting a good job by just having a solid dissertation or an award-winning thesis. Publishing your work while in school demonstrates a commitment to answering and understanding our world’s most complex problems. Further, institutions want to know that you have the capacity to publish. Now, publishing doesn’t mean you have to be first author or that you must publish sole-authored pieces only. Collaboration is also sufficient and often encouraged. The publishing process is intimidating for folks because it involves critique and, most often, rejection.

Receiving and giving critical feedback is part of the learning process and students should not shy away from it because it will only serve them well in the end as they learn to cope with disappointment and reward. But more importantly, there is no point spending months and years conducting research if you are just going to keep your findings to yourself. What you learn is meant to be shared.

What are some common mistakes these learners make when preparing their first papers?

Common mistakes that individuals make include not adhering to the guidelines outlined in the submission process. Examples of this can include ignoring formatting requirements (e.g. APA, MLA, etc.), going over the stated word count, inadequately proofreading, and not submitting a cover letter. This is probably the most important one.

What specific advice do you have for them in terms of finding the right outlet, preparing their work, and submitting to journals?

Students should have multiple individuals read over their work before submission. Writing is a process and even after it is submitted, it will need to be revised many more times before you will read it in print. It is part of the process. To find a good outlet for your work, pay attention to where other scholars are submitting their work. If you’re subject is aligned with theirs, you have a shot. Make a list of at least three outlets that fit your article. Also look out for special calls. A special call for submissions usually goes a lot faster than the regular submission process, so if you’re a student who is about to go on the job market, submit to those first. Also, the more competitive the academic, the longer the process, so keep that in mind. If you are rejected, just re-submit to the the next journal on your list.

In addition to publishing in journals, how else might a student go about getting recognition in their field while still in school?

Apply for all fellowships, grants, and awards that are specific to you and what you do. People in the academy love an award winner and they especially love people whose work has been recognized and/or funded by outside groups. A great way to increase a student’s visibility is to publish outside academic journals and publish in other media outlets. Also attend conferences in your field. Try to get on the program as a presenter or facilitator so that people in your field will start to know who you are and your research interests.

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EBSCO Open Dissertations

EBSCO Open Dissertations makes electronic theses and dissertations (ETDs) more accessible to researchers worldwide. The free portal is designed to benefit universities and their students and make ETDs more discoverable. 

Increasing Discovery & Usage of ETD Research

EBSCO Open Dissertations is a collaboration between EBSCO and BiblioLabs to increase traffic and discoverability of ETD research. You can join the movement and add your theses and dissertations to the database, making them freely available to researchers everywhere while increasing traffic to your institutional repository. 

EBSCO Open Dissertations extends the work started in 2014, when EBSCO and the H.W. Wilson Foundation created American Doctoral Dissertations which contained indexing from the H.W. Wilson print publication, Doctoral Dissertations Accepted by American Universities, 1933-1955. In 2015, the H.W. Wilson Foundation agreed to support the expansion of the scope of the American Doctoral Dissertations database to include records for dissertations and theses from 1955 to the present.

How Does EBSCO Open Dissertations Work?

Your ETD metadata is harvested via OAI and integrated into EBSCO’s platform, where pointers send traffic to your IR.

EBSCO integrates this data into their current subscriber environments and makes the data available on the open web via opendissertations.org .

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Book series

Springer Theses

Recognizing Outstanding Ph.D. Research

About this book series

Aims and Scope  

The series “Springer Theses” brings together a selection of the very best Ph.D. theses from around the world and across the physical sciences. Nominated and endorsed by two recognized specialists, each published volume has been selected for its scientific excellence and the high impact of its contents for the pertinent field of research. For greater accessibility to non-specialists, the published versions include an extended introduction, as well as a foreword by the student’s supervisor explaining the special relevance of the work for the field. As a whole, the series will provide a valuable resource both for newcomers to the research fields described, and for other scientists seeking detailed background information on special questions. Finally, it provides an accredited documentation of the valuable contributions made by today’s younger generation of scientists.

Theses may be nominated for publication in this series by heads of department at internationally leading universities or institutes and should fulfill all of the following criteria  

• They must be written in good English.
• The topic should fall within the confines of Chemistry, Physics, Earth Sciences, Engineering and related interdisciplinary fields such as Materials, Nanoscience, Chemical Engineering, Complex Systems and Biophysics. 
• The work reported in the thesis must represent a significant scientific advance. 
• If the thesis includes previously published material, permission to reproduce this must be gained from the respective copyright holder (a maximum 30% of the thesis should be a verbatim reproduction from the author's previous publications).
• They must have been examined and passed during the 12 months prior to nomination. 
• Each thesis should include a foreword by the supervisor outlining the significance of its content.
• The theses should have a clearly defined structure including an introduction accessible to new PhD students and scientists not expert in the relevant field.

Book titles in this series

High energy efficiency neural network processor with combined digital and computing-in-memory architecture.

• Jinshan Yue
• Copyright: 2024

Available Renditions

Enhanced Microbial and Chemical Catalysis in Bio-electrochemical Systems

• Xian-Wei Liu

Micromachined Mixed-potential-type YSZ-based Sensors for Nitrogen Dioxide Monitoring in Automobile Exhaust

Dynamical Properties of Baryon Resonances in the Holographic QCD

• Daisuke Fujii

Nonequilibrium Phase Transitions in Driven Vortex Matter

The Reversible-Irreversible Transition, Dynamical Ordering, and Kibble-Zurek Mechanism

• Shun Maegochi

Publish with us

Abstracted and indexed in.

How to Get Your Thesis Published

Writing a thesis is tough. Current or recent graduate students understand the time and effort required to successfully complete their research program. Indeed, graduate training involves extensive amounts of research that often reflects years of failures and successes. This research often leads to some type of novel insight, which is organized into either a t hesis paper or dissertation.

When writing a dissertation or a thesis , there is much to consider. Both require extensive amounts of work and reflect the years of research conducted by the student. Some universities require that students publish this final research in peer-reviewed journals prior to being considered eligible to graduate. Meanwhile, others do not require the thesis to be officially published. Ultimately, regardless of the graduation requirements, certain career tracks for PhDs or Master’s students require publication in peer-reviewed journals.

Graduate Writing

The type of graduate writing that is required by a student’s university depends upon where the graduate student has studied. In Europe, a doctoral thesis reflects original research, whereas, in the USA, a thesis is often a shorter document associated with a Master’s degree.

Whatever the title, extensive research projects are organized into a final document. Some of these written documents can be formatted into a book. Before publishing, a graduate student should consider several factors prior to publishing. Namely, the student should ask, is my research

• Rigorous: Is it methodical, scholarly work?
• Significant: Why does it matter to your potential audience?
• Original: Is it novel and unique?
• Marketable: Are there potential customers?

When to Publish?

In the past, universities have published theses graduation research summaries in only a hard copy format, such as a bound book. Now, some theses or dissertations are available online, often with a Creative Commons license. This can be a problem due to the requirement by journals that manuscripts contain only unpublished and original data. However, generally, a thesis or dissertation consisting of original, previously unpublished research that has been made available by your home institution does not prevent you from publishing. Rather, journals will consider these theses and dissertations that were published by universities as, understandably, still sufficiently novel data. Furthermore, peer review is an integral component of publication. To pass the muster of peer review, it is important to consider the feedback of dissertation or thesis committee. The critiques of your committee will often mirror the potential concerns of your peer reviewers.

Related: Planning to publish your Ph.D. research in a good journal?  Check these journal selection guidelines now!

Tips and Common Concerns

When going to publish your dissertation, there are generally some common errors made by graduate students.

First, it is generally a good practice to reference or acknowledge the thesis. Since the dissertation may be available publicly, it is important to be transparent about the source of the data.  Similarly, always inform journals that some research contained within a thesis or dissertation was published either in a print-only version or in an online repository.

You can publish your thesis as a monograph or a series of articles. It can depend on the type of thesis.

• Traditional thesis: It is usually in the form of chapters and is an original work written by an individual student.
• Thesis by publication: It consists of papers that have already been published in a journal.

According to COPE guidelines , when thesis contains original unpublished work, it should not be considered as prior publication. Therefore, it is acceptable to be published as a manuscript or a monograph in a journal, even if it is available freely in university repositories and Creative Common license may or may not apply.  However, if the thesis is of the second type, then the papers will be considered as prior publication and are not acceptable as original works for publication. As a research lab hosts student’s work, it is important to first review the policies of your host university. Similarly, since fields transform rapidly, don’t wait too long before publishing. If you do, you run the risk of your literature review or methodology becoming outdated.

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Know How to Structure Your PhD Thesis

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Table of Contents

In your academic career, few projects are more important than your PhD thesis. Unfortunately, many university professors and advisors assume that their students know how to structure a PhD. Books have literally been written on the subject, but there’s no need to read a book in order to know about PhD thesis paper format and structure. With that said, however, it’s important to understand that your PhD thesis format requirement may not be the same as another student’s. The bottom line is that how to structure a PhD thesis often depends on your university and department guidelines.

But, let’s take a look at a general PhD thesis format. We’ll look at the main sections, and how to connect them to each other. We’ll also examine different hints and tips for each of the sections. As you read through this toolkit, compare it to published PhD theses in your area of study to see how a real-life example looks.

Main Sections of a PhD Thesis

In almost every PhD thesis or dissertation, there are standard sections. Of course, some of these may differ, depending on your university or department requirements, as well as your topic of study, but this will give you a good idea of the basic components of a PhD thesis format.

• Abstract : The abstract is a brief summary that quickly outlines your research, touches on each of the main sections of your thesis, and clearly outlines your contribution to the field by way of your PhD thesis. Even though the abstract is very short, similar to what you’ve seen in published research articles, its impact shouldn’t be underestimated. The abstract is there to answer the most important question to the reviewer. “Why is this important?”
• Introduction : In this section, you help the reviewer understand your entire dissertation, including what your paper is about, why it’s important to the field, a brief description of your methodology, and how your research and the thesis are laid out. Think of your introduction as an expansion of your abstract.
• Literature Review : Within the literature review, you are making a case for your new research by telling the story of the work that’s already been done. You’ll cover a bit about the history of the topic at hand, and how your study fits into the present and future.
• Theory Framework : Here, you explain assumptions related to your study. Here you’re explaining to the review what theoretical concepts you might have used in your research, how it relates to existing knowledge and ideas.
• Methods : This section of a PhD thesis is typically the most detailed and descriptive, depending of course on your research design. Here you’ll discuss the specific techniques you used to get the information you were looking for, in addition to how those methods are relevant and appropriate, as well as how you specifically used each method described.
• Results : Here you present your empirical findings. This section is sometimes also called the “empiracles” chapter. This section is usually pretty straightforward and technical, and full of details. Don’t shortcut this chapter.
• Discussion : This can be a tricky chapter, because it’s where you want to show the reviewer that you know what you’re talking about. You need to speak as a PhD versus a student. The discussion chapter is similar to the empirical/results chapter, but you’re building on those results to push the new information that you learned, prior to making your conclusion.
• Conclusion : Here, you take a step back and reflect on what your original goals and intentions for the research were. You’ll outline them in context of your new findings and expertise.

Tips for your PhD Thesis Format

As you put together your PhD thesis, it’s easy to get a little overwhelmed. Here are some tips that might keep you on track.

• Don’t try to write your PhD as a first-draft. Every great masterwork has typically been edited, and edited, and…edited.
• Work with your thesis supervisor to plan the structure and format of your PhD thesis. Be prepared to rewrite each section, as you work out rough drafts. Don’t get discouraged by this process. It’s typical.
• Make your writing interesting. Academic writing has a reputation of being very dry.
• You don’t have to necessarily work on the chapters and sections outlined above in chronological order. Work on each section as things come up, and while your work on that section is relevant to what you’re doing.
• Don’t rush things. Write a first draft, and leave it for a few days, so you can come back to it with a more critical take. Look at it objectively and carefully grammatical errors, clarity, logic and flow.
• Know what style your references need to be in, and utilize tools out there to organize them in the required format.
• It’s easier to accidentally plagiarize than you think. Make sure you’re referencing appropriately, and check your document for inadvertent plagiarism throughout your writing process.

PhD Thesis Editing Plus

Want some support during your PhD writing process? Our PhD Thesis Editing Plus service includes extensive and detailed editing of your thesis to improve the flow and quality of your writing. Unlimited editing support for guaranteed results. Learn more here , and get started today!

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Get Published

• About this guide
• Publishing strategy
• Selecting a journal
• Evaluating journals
• Open Access publishing
• Choose a conference

Publishing from your thesis

Examples of publisher's policies, got invited to publish a book.

• Publishing processes
• Author rights & copyright
• Publishing guidelines

Worried your open access thesis will compromise your article publishing? 

Some researchers may have been questioned or refused acceptance for self-plagiarism. Many publishers use plagiarism checkers like Turnitin on the initial submission and this will find postgraduate theses on Tuwhera.

Consider the following before you submit your articles:

• Check the publisher's policy on their website.
• Check publisher's policy -  this document  lists some key publishers' statements regarding pre-publication and open access theses.
• Whether you are writing a book or an article from your thesis, make sure you have rewritten your research substantially.
• Negotiate an agreement with your publisher to ensure that you are able to use your research in your thesis for your article or book.
• Make sure that you have gained permissions for using any 3rd party copyright materials in your publications.
• Turning your PhD into a successful book Taylor and Francis
• Converting your PhD Thesis into a Book in Five Steps Elsevier Author Services

Some postgraduates may be contacted by "Print on Demand" (POD) publishers offering to publish their research as a book. POD publishers publish theses in a PDF format with an ISBN number. Theses are then listed on Amazon and other bookseller sites. A hard copy is printed when someone makes a request. Typically such emails come from a publisher called VDM (Verlag Dr. Mueller) or any publishing units associated with LAP (Lambert Academic Publishing).

While you own the copyright in your work and are therefore free to decide what to do with it, we advise that you consider these points before proceeding:

• Unlike traditional publishing, the works are not vetted, peer reviewed or professionally edited.
• Your research is already available on Tuwhera, without cost or restriction, for other researchers and students around the world to read.
• You may be asked to sign away the copyright in your own work. Look at the terms and conditions very carefully and consider seeking legal advice before signing.
• Publishing in this way is very likely to harm your chances of publishing your research with a traditional and often more reputable publisher.

In addition to requesting a copy of their author-publisher agreement, here are some things you should try to ascertain before making a decision:

• What is the quality of the printed books (jackets, binding, etc)?
• What is the royalty share you will receive? With POD, as with vanity publishing, you have very little certainty as to the number of books that will be sold.
• What will the publisher do to market/promote your work?
• Will people be able to obtain your thesis only through this publisher from now on? Will they require that your thesis be removed from Tuwhera ?

Vanity Press

The difference between predatory publishers and vanity press. "Predatory publishers claim to have a working peer review, but actually it’s either not present or it’s substantially flawed. Vanity press, on the other hand, never claim to have a peer review process – therefore they are usually perfectly legal businesses." From Bealll's List . Be careful about sending your work to these publishers.

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• Last Updated: Jan 26, 2024 11:18 AM
• URL: https://aut.ac.nz.libguides.com/getting_published

PhDLife Blog

Sharing PhD experiences across the University of Warwick and beyond

Getting your thesis published

Wondering how to go about getting your thesis published? In this guide Georgina Collins provides information for early career researchers on the process of converting your thesis into a published book.

From PhD to publication

Following the PhD, if you wish to remain in academia or move into a related profession, publishing your thesis is often considered essential. Few PhD theses are published in their original form; the PhD is an academic exercise aimed at gaining a qualification and a set of skills, whereas a book is intended to be read by others. Converting your thesis into a book can be used as a building block to an academic career, to influence your discipline and expand your knowledge of the field.

One practical way in which the academic exercise and publication process differ is over copyright. Your thesis may contain content which is copyrighted to others that you will need permission from rights owners to include in publication.

Adapting a thesis

When adapting your thesis for publication you should take into account the shift in audience: as a thesis your work had a very small readership, but when published it should attract a much larger one. How will you go about amending your thesis to achieve this?

You will also need to consider whether to publish your thesis as a monograph or series of articles. Bear in mind the advice you have been given by supervisors and examiners.

Consider how these decisions may affect your employability. Sometimes three or four strong papers in refereed journals can be better when applying for jobs than having to wait several years for a monograph to come out.

You should also consider how you will balance your publication commitments alongside the inevitable post-doctoral challenges of finding a job, teaching, and pursuing new areas of research.

Choosing a publisher

There are different types of publishers – university presses and commercial presses are the most common ones. Some will pay you, while others that will expect a publishing subsidy from you. It is important to get a good sense of the range of publishers in your field, the kinds of work they publish, and their different strengths. Consider how your work could enhance their current series.

You may also consider how you wish to pitch your book – at a general readership, a trade audience or a specialist academic audience. Whether your thesis is published or not is usually decided by the commissioning editor or editorial board. That decision will be made on the grounds of intellectual coherence, whether the research is cutting edge, and also if the book is commercially viable.

Writing a book proposal

A major step in the process of publishing your thesis is getting the book proposal right. Make sure you read publishers’ guidelines. Catch their eye by being brief and punchy. Carefully proofread your work and do not just cut and paste an abstract from your thesis. There are four key criteria to consider:

• Rigour – is it a scholarly piece of work?
• Significance – is it talking to a wide audience?
• Originality – are you doing something brand new?
• Marketability – is the book commercially viable?

Your goal is to convince them that your book will be essential reading in your field.

Rewards, royalties and subsidies

In the UK, research is judged by the Research Excellence Framework (REF)  which is based on peer review. Therefore, whether you are paid or have paid to be published should not make a difference to how your work is viewed: it is the opinion of your peers that will matter.

Most of the big presses do not charge and have very well-established peer review systems of their own – so on the whole, work published by these large publishers tends to be of a higher standard. The ultimate prize is a contract with royalties, but unless your first book is a trade book that will have a huge impact, do not expect much. Also bear in mind whether your publisher is tying you in for your next book – this could be either a good or bad thing.

If you are required to pay a publishing subsidy, find out who is expected to pay. Many university departments will only pay if the book is likely to form part of an REF submission, which means it will have to reach a certain quality threshold – three-star or four-star in REF terms.

With these smaller publishers, you may have to do much of the quality control, proofing and marketing yourself. If this is the case, you may choose instead to go for articles – but on the other hand, sometime these publishers can provide you with a quick turnaround which will allow you to move on to the next book or project.

The challenges of PhD publication

Don’t leave it too long to publish your thesis. PhDs are perishable and the literature review and methodological foundations will often be out of date after five or six years.

This article is based on a paper given by Professor Charles Forsdick, Series Editor at Liverpool University Press. Listen to his paper in full here .   (podcast of event: Publishing Your Thesis in the Humanities and Social Sciences)

Click here for a guide to publishing for first-timers.

Image: Alex Proimos, Wikicommons

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15 thoughts on “ getting your thesis published ”.

• Pingback: Approaching a publisher | PhD Life

I’m amazed, I must say. Seldom do I come acroas a blog that’s both equally educative and amusing, and without a doubt, you’ve hit the nail on thhe head. The issue is something which not enough folks are speaking intelligently about. Now i’m very happy that I stumbled across this in my search for something relating to this.

I want to publish my thesis but its been 5yrs now

Depending on the field that you were researching and the intended output format, I guess you would have to check whether something similar has already been published. If not, I cannot see why, following updates in literature and other parts where needed, you would not be able to write a proposal, either for a monograph, a chapter in an edited volume or something else. 🙂

Good luck! Ana

This is Really Nice Post & Appreciating for reading this piece of blog.

Does anyone publish a PhD on line?

Thanks for your comment. I’m not sure are you referring to publishing the actual thesis or a monograph/papers based on it? I think quite a few people do the former, for example in the UK most PhD students are obliged to leave their thesis with university’s repository (I believe you can choose the period of time after which you’d like to make it available to the public). Some are available in larger repositories, like http://ethos.bl.uk/Home.do , and in some cases the funding body might have special regulations regarding this.

In terms of reworking your thesis into a monograph, I suppose you could do it online (publishing or self-publishing), but do consider the impact you are trying to achieve.

All the best, Ana, PhD Life

I was thinking of a web site on which the whole PhD was published as approved by the University with search tags to find content

I want to publish my Ph D thesis in form of book

I want to publish my thesis into book

I want to publish my thesis on ‘Investigation of Bio mass Stirling Engine’ into book

How can i publish my MS thesis online, can you help me with it?

Hi, publishing a thesis is a very individual process and it’s hard to give specific advice for your question. I’d highly recommend speaking to your supervisor and other academics in your faculty as a starting point. Best of luck! -Jessica

• Pingback: Como publicar sua tese? – Biblioteca Prof. Lydio Machado Bandeira de Mello – Faculdade de Direito da UFMG
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How to Publish Your PhD

• Sarah Caro - Oxford University Press
• Description

Drawing on nearly twenty years in the book business Sarah Caro explains in a clear and accessible way the key issues facing the would-be author. Within the context of today's fast changing world where new technologies and increasing globalization continue to impact on academia and the world of academic publishing, key issues are discussed ranging from whether publishing your PhD is always the best way to enhance your career prospects to whether you should focus on journals or books.

A wealth of practical information and advice is included on:

• choosing a publisher
• revising your thesis
• putting together a proposal
• surviving the review process
• negotiating a contract
• working with your publishers marketing department.

The book is designed to be an easy to use, one stop guide with examples, chapter summaries and further reading. It will be an invaluable resource for emerging researchers across the broadest range of the humanities and social sciences and for all those teaching and advising them, in Europe and the US.

SAGE Study Skills are essential study guides for students of all levels. From how to write great essays and succeeding at university, to writing your undergraduate dissertation and doing postgraduate research, SAGE Study Skills help you get the best from your time at university. Visit the SAGE Study Skills hub for tips, resources and videos on study success!

Supplements

Visit the SAGE Study Skills hub for tips, resources and videos on study success!

Every PhD student should buy a copy of How to Publish your Research before and not after they enroll for a doctoral degree. Informative, practical and insightful, Sarah Caro will become the mentor of every successful PhD student. A mine of information and practical advice, this text is the definitive nuts-and-bolts manual on how to do it.  A safe and sure guide. ? ? ? ? ? ?

The book benefits from some mini-case studies of experienced academics’ experiences. These provide a useful alternative perspective. That said, the most valuable parts of the book are those where Caro writes most clearly as a publishing industry insider.

Good supplemental reading early in post-PhD publishing

This book has been recommended to my colleagues who are developing a Teesside University doctorate programme.

Good book with practical advice written in an easy to read style. Good for anyone embarking on a PhD or appropaching completion.

This book contain good practical information on how to get the PhD published.

It is clear and concise with excellents tips.

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Revising your thesis into a book

Springer will consider submissions containing material that has previously formed part of a PhD or other academic thesis including those that have been made publicly available according to the requirements of the institution awarding the qualification.

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Tress Academic

#123: Publishing papers from a PhD thesis

May 17, 2022 by Tress Academic

If you have completed your PhD with a monograph, AKA a thesis, you might wonder if you can convert your thesis into journal papers. Are you allowed to do this, and what is the best way to do it? Here, we describe the steps you should consider when you convert your PhD thesis into papers.

Converting a monograph PhD thesis into papers is a great idea, particularly if you want a career in academia. Papers are the current currency in academic career development. You want to show others that you’ve done good work. And if you have not written papers alongside the monograph, it seems obvious to consider writing papers  based on your PhD project after the monograph is completed. Journal papers will help spread the results of your PhD study in your community; papers have a better reach and are easier to consume by your peers than a monograph thesis. So there are very good reasons to publish papers from a PhD thesis! 

Of course you could have written papers from the start, but if your PhD ended with a monograph, it is pointless starting such a discussion now. There are often many practical reasons why you published a monograph and not papers. For more details on this discussion, see our post #6, Dissertation dilemma? Hand in a monograph or papers?  

What counts now is that you’re considering getting more out of your thesis by turning some of your thesis work into papers. We want to help you with these 10 steps that you can follow: 

1. Answer these essential questions first

Successfully completed PhD researchers often ask the question: “Can I publish papers from my monograph?” In general, we say: “Yes, you can, but … you first must determine whether you’re allowed to publish your work with regard to permissions, copyright, ethics, originality, plagiarism, and foreign language versions.” If you’re unsure on these issues, please have a critical look at the 7 questions that we’ve prepared for you in the free worksheet “Key questions before you start.” Once you’ve checked this and you know you’re allowed to publish your work, follow the remaining steps outlined below. 

2. Select content from your thesis

The structure and extent of detail vary between PhD monographs and journal papers. Don’t aim to include all of your thesis in one paper—this will likely result in a too long, too broad, and less interesting paper. Readers of journal papers often look for answers and input on specific problems, and your thesis encompasses too many problems and topics. Select one of the topics from your thesis for one paper, and another one for another paper, if you like. Of course, you can write several papers from your thesis, and also several paper types. Have a look at post #28 about What type of journal paper to write?

3. Don’t copy and paste but rewrite and update 

You might feel tempted to copy whole sections, if not chapters, from your thesis and paste them into your paper.Don’t do it! A journal paper is less wordy and has a different internal logic than a monograph chapter. It is much better to rewrite what you wrote in the monograph and update it with new references or information where necessary and possible. Doing so will strengthen the originality of this new paper compared to your monograph!  

4. What is original in your work?

Space in the journal paper is very limited, and so you should  try to fill it with your most original work. In a monograph, you typically give the reader the big picture of a problem, including its historical development. Cut this down in your paper and focus on your work. You can assume that the readers of your paper are from your field, and they will know a lot about the background already. They are more interested in the new stuff that you’re contributing to the field. 

5. Start with the most important work

You may plan to write at least 3, 4, or even 5 papers from your PhD work. If you can do this, you should definitely go for it, but sometimes life moves on and there isn’t enough time to follow through on all the plans we have. Most likely, you will only manage to write 1 or 2  papers from your monograph because you are working on a new project or a new position and there’s a lot of work to do there. To prevent running out of time to write up the really cool stuff from your PhD study, start writing the first paper on this stuff first. Pick your most important work from your PhD study and make sure it gets published. If something else comes up afterwards, you at least got this important work out there! 

6. Transfer your introduction into a review paper

An obvious paper to write from your PhD monograph is a review paper. You have most likely done a detailed literature study on your PhD topic in a separate chapter of your thesis. This would be a great starting point for a literature review on the topic as you’ve done most of the work already. You would need to focus on a specific aspect for your review, report how you selected the literature in the first place, and look for recent updates to the literature since you did the review for your thesis. Then, identify a journal that could be interested in a review on this topic and go for it. Check our two posts #50, Mastering the literature review during the Corona lockdown , and #91, Find the right journal for your paper following these 8 steps for further help. 

7. Tell the journal 

In your cover letter, tell the journal editors that your submitted paper is based on your (un-)published PhD thesis and include the reference to it. Be very clear and open about it and don’t try to hide it, but also make it clear to the journal that you consider your paper a valuable and original contribution to the wider readership of the journal. Journals are not against publishing work from PhD theses in general as they would not consider a thesis a formal publication.  

8. Cite your thesis

It’s not enough to tell the editors that your work is derived from your PhD monograph–make this clear to your readers and actively cite your PhD monograph. No need to cite it all the time in the paper–either pick a prominent place within your paper to cite it or add it to the acknowledgment section. 

9. Limit the number of references

A PhD monograph is often a reference work where interested readers can find all the important literature that has been published on the topic so far. That’s not needed in a journal paper. Here, you’ll write for readers who are experts in the field, just like you. Of course you should refer to the most recent relevant studies and give credit to all the work you used, but don’t provide any additional references.

10. Keep your text short

How many pages is your monograph? About 100, 200, or more? However long, it is far longer than the paper you’re going to write and this can make it difficult to pare down. You’ll probably think that your paper is too short and then you’ll add one more paragraph and another because there’s plenty of material to take from the monograph. Don’t be afraid when your paper looks skinny next to your monograph–if all relevant, and not all available information is included, it’s the right length!

For any academic career you might pursue, having a selection of papers that detail your work is indispensable! Therefore, seriously consider turning some of the material from your PhD monograph into journal papers—only the material you’re most proud of. You’ll need to check first that you’re not running into any ethical or legal conflict by doing so, and you’ll also need to consider the specific rules within your academic field. A great source for help is the website of the Imperial College London (2022), and our worksheet Key questions before you start will help you double-check, but for most cases, it won’t be a problem to turn your thesis into papers. In fact we think it is a great idea, and encourage you to do so! 

Resources: 

• Free worksheet: Key questions before you start
• Smart Academics Blog #6: Dissertation dilemma? Hand in a monograph or papers?
• Smart Academics Blog #28: What type of journal paper to write?
• Smart Academics Blog #50: Mastering the literature review during the Corona lockdown
• Smart Academics Blog #91: Find the right journal for your paper following these 8 steps
• Imperial College London, 2022. Publishing material from your thesis . Accessed 9 May 2022.

More information:

Do you want to successfully write and publish a journal paper? If so, please sign up to receive our free guides.

Photo by Aaron Burdon on Unsplash

© 2022 Tress Academic

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agra 6008, dr. c.v. raman university 270, dr. d. y. patil vidyapeeth, pune 167, dr. harisingh gour vishwavidhyalay 2297, dr. k n modi university 28, dr. m.g.r. educational and research institute 494, dr. panjabrao deshmukh krishi vidyapeeth, akola 50, dr. rammanohar lohia avadh university, faizabad 4638, dr ram manohar lohiya national law university 53, dr. sarvepalli radhakrishnan rajasthan ayurved university 191, dr shakuntala misra national rehabilitation university 74, dr. shyama prasad mukherjee international institute of information technology naya raipur 9, dr. vishwanath karad mit world peace university 22, dr. y.s. parmar university of horticulture and forestry 177, dr.y.s.r. horticultural university 24, d y patil university, kolhapur 67, entrepreneurship development institute of india 1, eternal university 7, fakir mohan university, balasore 163, forest research institute university 350, galgotias university 88, gangadhar meher university 86, ganpat university 160, garden 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neotia university 4, the northcap university 107, the tamil nadu dr. m.g.r. medical university 408, the university of burdwan 3079, the west bengal national university of juridical sciences 35, thiruvalluvar university 289, thunchath ezhuthachan malayalam university 16, tilak maharashtra vidyapeeth 906, tilka manjhi bhagalpur university 269, tripura university 438, tumkur university 299, uka tarsadia university 113, university of agricultural sciences, bangalore 411, university of agricultural sciences, dharwad 286, university of agricultural sciences, raichur 63, university of allahabad 2509, university of calicut 2233, university of delhi 5326, university of engineering and management, kolkata 17, university of gour banga 12, university of hyderabad 2670, university of jammu 1202, university of kalyani 2836, university of kashmir 1916, university of kerala 6654, university of kota 111, university of lucknow 5508, university of mysore 4261, university of north bengal 2072, university of patanjali 31, university of petroleum and energy studies (upes) 398, university of rajasthan 1810, university of science and technology, meghalaya 98, u.p. pt. deen dayal upadhyaya pashu chikitsa vigyan vishwavidhyalaya evam go anusandha sansthan 18, u p rajarshi tondon open university 336, usha martin university 21, utkal university 5654, uttarakhand open university 18, uttarakhand sanskrit university 56, uttarakhand technical university 273, uttaranchal university 74, vardhaman mahaveer open university, kota 21, v. b. s. purvanchal university 9084, veer kunwar singh university, arrah 32, veer narmad south gujarat university 3337, veer surendra sai university of technology 189, vellore institute of technology bhopal 8, vellore institute of technology, vellore 2264, vellore institute of technology (vit-ap) 63, vels university 890, vel tech rangarajan dr. sagunthala r&d institute of science and technology 236, vidyasagar university 872, vignans foundation for science technology and research 207, vijayanagara sri krishnadevaraya university, bellary 131, vikram university 95, vinayaka missions research foundation 361, vinoba bhave university 247, vishwakarma university 21, visva bharti university 1551, visvesvaraya national institute of technology 275, visvesvaraya technological university, belagavi 1062, vivekananda global university 74, william carey university 1, xim university 26, yashwantrao chavan maharashtra open university 330, ybn university 41, yenepoya (deemed to be university) 135, yogi vemana university 92, about shodhshuddhi.

Based on the recommendation of Sub-Committee, National Steering Committee (NSC) of e-ShodhSindhu, The Ministry of Education, Govt. of India has initiated a programme "ShodhShuddhi" which provides access to Plagiarism Detection Software (PDS) to all universities/Institutions in India since Sept 1, 2019 [Read More...]

Under this initiative, URKUND a Web Based Plagiarism Detection Software system is being provided to all users of universities/Intuitions in the country. This initiative is formally launched by Honorable Minister of HRD (now renamed as Minister of Education) on September 21, 2019

The INFLIBNET Centre receives numerous queries from Colleges regarding membership to Shodhganga and e-ShodhSindhu. Following clarifications are being provided in this regard: Read More.

Full Text Theses

Synopses/mrps/pdfs/fellowships, universities contributing, universities+cftis/inis signed mou, prof devika p madalli, sh. manoj kumar k, general / technical query, antiplagiarism query.

The Shodhganga@INFLIBNET Centre provides a platform for research students to deposit their Ph.D. theses and make it available to the entire scholarly community in open access. The repository has the ability to capture, index, store, disseminate and preserve ETDs submitted by the researchers. [Read l]

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IISER Pune: Plagiarising of thesis plus alleged sexual, mental harassment — the ordeal of this PhD scholar

(The story was originally published on February 28, 2023)

A PhD scholar from IISER Pune attempted suicide in 2022 due to alleged plagiarism of her thesis. Her sister with whom she presently resides, claims that her health is still delicate, and alleges that despite this, the institute has not taken any action. Last month, the All India Research Scholars' Association (AIRSA) wrote to Rakesh Ranjan, Additional Secretary (TE) and Research Coordination, IISERs, seeking an appointment to discuss the scholar's case.

"We would like to bring your kind attention to the matter of harassment (of all sorts including sexual harassment) and atrocities done with a brilliant female student at IISER, Pune (running under the Ministry of Education, Govt of India), forcing the innocent female scholar to attempt suicide," the letter states.

"Multiple representations were sent to the Ministry of Education, Govt of India including the Hon’ble Minister of Education in the last six months beginning September 2022 onwards to save her life, career, and dignity but nothing was done. The authorities starting from the institution up to the highest level are protecting the culprits through all means," the document alleges further.

Read Also :  IIIT Allahabad: PhD scholar alleges harassment, discrimination at the hands of faculty

Dr Lal Chandra Vishwakarma, President of AIRSA said, "We have not received any reply to our communication yet. But we want the government to take note. There are thousands of similar harassment incidents happening in a majority of institutions. Only a handful of them is reported because most of the scholars are afraid of the authorities."

He added that AIRSA has been requesting the government to employ some mechanism in the higher education institutions to keep such incidents in check. On February 17, the organisation held a nationwide protest over various issues, the chief among which were a hike in stipends and harassment of scholars in institutes. And the IISER Pune case was referred to in their press release.

The narrative

The PhD scholar's, on the condition of anonymity, says that her sister was pursuing an integrated PhD in Mathematics under Dr Anindya Goswami at IISER Pune. She has been living with her since the outbreak of COVID in 2020. However, the scholar was presenting her thesis from home to Goswami through online meetings, which were also attended by an MSc student Shristi Gupta. When Shristi presented her MSc thesis, the survivor's sister alleges that she had copied her sister's work entirely.

Dr Goswami had previously made sexual advances at the scholar but she had refused, she alleged in her statement to the Deputy Commissioner of Police (DCP), adding that the consequence was the plagiarised thesis. She also mentioned to the institute several times that she wasn't feeling safe with her supervisor. "Just because my sister refused to compromise her modesty, she was treated in this way. It is highly unfair," she stated. However, fearing that Dr Goswami would damage her career if she complained, the scholar started working on a fresh thesis, which was ready to be published by July 2022.

"However, Gupta's name was once more put out as the author of this thesis. When questioned by my sister, Dr Goswami stated that he wanted to launch Gupta academically. Her request for a new supervisor was also denied by the institute. Unable to take it in, my sister attempted suicide," alleges a tearful sister of the scholar. She lodged an FIR and also mailed a detailed complaint to the director of IISER Pune. But she further alleges that no action was taken. The scholar's degrees are pending at the institute, she said.

IISER Pune's reply

When questioned by  EdexLive , IISER Pune denied all the claims. An official from the institute, who wishes to remain anonymous, shared IISER Pune's statement on the incident, which was published on January 12 this year. "Despite the best efforts of the institute towards redressal, it is unfortunate that the student and her family could not be convinced of the institute’s response and have chosen to file an FIR against the supervisor and the IISER Pune administration," the statement reads.

According to the document, after receipt of the complaint, "The institute's academic ethics committee conducted an inquiry into the complaint. The committee found the PhD and master's research work to be collaborative in nature and have not found evidence for plagiarism as alleged. The committee found that the supervisor did not ensure proper sharing of credit between two collaborating PhD and master's students, and that the master's thesis did not acknowledge the PhD student's academic contribution."

"Thus, commensurate with the lapse, the supervisor has been disallowed from admitting any new thesis students in his research group for a year, and the Master's thesis has been asked to be modified in order to acknowledge the PhD student's academic contribution," the statement reads further. It also notes that an independent faculty member was assigned the work of collaborating between the scholar and Dr Goswami. The scholar was additionally offered counsellor support. 

But the sister claims that these measures were inadequate. The scholar did not require counselling nor was the published thesis a collaborative work. Meanwhile, asked about the sexual harassment complaints, the official from IISER Pune stated that the institute had only received a complaint of plagiarism.

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