cover letter for naturalization application

N-400 Cover Letter – Sample Letter for Citizenship Application

• listing their key identifying information and points of contact,
• confirming that they have fulfilled the requirements making them eligible for naturalization,
• highlighting any particular concerns or unusual circumstances associated with their case, and
• detailing the documents included in their package.

Information included in the cover letter should be clear, concise and consistent with the information provided within the packet.

Sample N-400 Cover Letter

Applicant’s Full Name

Applicant’s Mailing Address

City, State and Zip Code

Address of Office

Receiving N-400 Packet

RE: Original Submission of Form N-400, Application for Naturalization

Applicant: Applicant’s Full Name

A-Number : Applicant’s Alien Registration Number

In the first paragraph, applicants should list the date on which they were granted permanent resident status. Following sentences should indicate that the applicant has fulfilled the residency and other requirements needed to qualify for naturalization.

The second paragraph is useful for pointing out any concerns or unusual circumstances associated with the application. This should be brief, as paperwork within the packet should contain any needed details.

The third paragraph is useful for listing the documents included in the packet. A typical list may include, for example,

• Check # for $725 for $640 filing fee and $85 biometrics fee;
• Form N-400 , Application for Naturalization;
• Form G-1145 , E-Notification of Application/Petition Acceptance;
• photocopies of front and back of Permanent Resident Card, A-Number A 123 456 789;
• photocopy of the marriage certificate for applicant and spouse;
• photocopy of spouse’s birth certificate;
• photocopy of spouse’s divorce decree;
• photocopy and translation of applicant’s divorce decree;
• IRS tax return transcript for last 3 years, 2016-2018; and
• any other required evidence on the Document Checklist or Form N-400’s instructions that pertains to the applicant’s case.

A final paragraph usually politely requests that USCIS process the naturalization packet. Applicants can also politely request that USCIS contact them with any questions or concerns and provide a phone number. A final, closing sentence should thank USCIS personnel for their time and attention devoted to the case.

Applicant’s Signature

Applicant’s Name

Form N-400 Cover Letter USCIS Filing Tips

To ensure that packets can be processed as quickly as possible, USCIS offers two recommendations:

• Applicants should clearly mark cover letters and envelopes with the type of submission— Original Submission of Form N-400, Application for Naturalization , for example.
• Applicants should clearly mark cover letters and envelopes with the form number concerned: Original Submission of Form N-400 , Application for Naturalization , for example.

The reference line or subject line that introduces the cover letter’s body text should clearly indicate both the type of submission and form number as well as the applicant’s full legal name and alien number.

Related Articles:

Citizenship Application

Form N-400 – Application Filing Tips

How to File N-400

Updated On 6/6/2018

Before you continue, please understand that:

• This website is run by a private company. We have no connection to U.S. Citizenship and Immigration Services (USCIS) or any other government agency.
• YOU must send your completed government forms directly to the USCIS or other government agency. We don’t do that for you.
• YOU must pay any required fees directly to the USCIS or other government agency. We don’t do that for you.

• Immigration

Writing a USCIS Cover Letter: Tips for the Immigration Application Process (Form N-400)

A cover letter for uscis, such as with the form n-400 naturalization application, is a helpful document that guides officials through your immigration application process. while not mandatory, it can provide a summary of your case, explain exceptional circumstances, and ensure all necessary documents are included. consider writing a concise, one-page letter in english and using a cover letter template for guidance. include the uscis filing office, date, a brief introduction, contents of the application package, and contact information. use this letter as an opportunity to organize and explain your application before submission., key takeaways:.

• A USCIS cover letter is important in the immigration application process as it guides officials through your paperwork.
• While not required, a cover letter is useful for clarifying uncommon circumstances, like living separately from your spouse.
• When creating a USCIS cover letter, include essential elements such as the filing office, introduction, application contents, fees, and contact details.

What is a USCIS Cover Letter and Why is it Important?

Navigating the complex maze of the immigration application process can be daunting. For those submitting applications to the U.S. Citizenship and Immigration Services (USCIS), crafting a clear and logical USCIS cover letter could make a significant difference in the review of your application.

A cover letter does more than just introduce your application packet — it is a guide for USCIS officials through your paperwork. Positioned at the beginning, it provides a succinct summary of your case by detailing your reasons for applying and outlining the contents of your submission.

When is a Cover Letter Particularly Useful?

While not mandated by USCIS for visa applications or immigration benefits , a cover letter comes in handy under specific situations. It is particularly beneficial when you need to clarify uncommon circumstances. For instance, if you’re involved in an immigration process based on a marriage green card and there’s been an instance of living separately from your U.S. citizen or green card holder spouse, a cover letter is your opportunity to address this at the outset.

“A well-structured USCIS cover letter not only enhances clarity for immigration officials but also acts as a personal checklist, ensuring your application is comprehensive and complete.”

Crafting an Effective USCIS Cover Letter

When creating your USCIS cover letter, essential elements to include are:

Also of Interest:

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• The USCIS filing office or safe mailing location for your application
• The date of submission
• A reference line (Re:) indicating the purpose of the application
• A brief introduction specifying the contents of your packet
• Detailed information such as date and place of marriage (if applicable)
• An ordered list of your application package contents
• Fees associated with filing and biometrics (if any)
• A closing section with your contact details
• Your signature and printed full name

Submissions Vary – Customize Your Cover Letter Accordingly

The USCIS website provides detailed guidelines for each type of application. It is crucial to review these to understand which supporting documents to include. You can find specific instructions on submitting a Form N-400 naturalization application in the Citizenship or Naturalization section.

Finding the Right Address and Determining Fees

Identifying the appropriate mailing address for your USCIS submission is equally important. Official resources can be accessed on the USCIS website , which offers detailed information and can direct you to the correct address.

Regarding fees, they vary based on application type. USCIS provides a Fee Calculator which assists applicants in determining the exact cost based on the form and specific personal details like age.

Sample USCIS Cover Letter Template

Below is a sample template, ideal for those applying for naturalization with the Form N-400. Feel free to adjust this template to better represent your case:

Essential Tips for Writing Your USCIS Cover Letter

When it comes to writing your cover letter, here are some valuable pointers:

• Write in English and use a computer for a clean, professional look
• Keep it brief and focused; aim for a single page
• Incorporate only necessary information related to your application
• Before sending, review your letter for any errors or omissions

Remember, a concise and well-structured cover letter can not only ease the review process for USCIS officers but also ensure that any distinctive circumstances about your application are brought to light from the start.

By diligently preparing a USCIS cover letter that complements your immigration application process—and specifically, your Form N-400 naturalization application—you set the stage for a smoother interaction with immigration authorities and inch closer to a successful outcome.

So there you have it, my friend! A USCIS cover letter might not sound like the most exciting thing in the world, but trust me, it’s important if you want your immigration application to be a breeze. Just think of it as your application’s tour guide, showing the USCIS officials exactly what they need to know. And if you want more tips and tricks on immigration applications and all things visa-related, head over to visaverge.com. Happy exploring!

This Article in a Nutshell:

Crafting a clear and logical USCIS cover letter is important when submitting an application. It introduces your packet and guides officials through your paperwork. It is particularly useful for clarifying uncommon circumstances. Use templates and the USCIS website for guidance on content, fees, and mailing address.

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Cover Letters for USCIS (United States Citizenship and Immigration Services) applications:

Table of contents, introduction:.

Cover letters for USCIS will help you learn to write better cover letters. When it comes to navigating the complex world of immigration, effective communication and documentation are crucial. Whether you are submitting an application for a visa, green card, or any other immigration process with the United States Citizenship and Immigration Services (USCIS), a well-crafted cover letter becomes a vital component of your submission package. A cover letter tailored to the USCIS serves as an opportunity to provide additional context, highlight key details, and convey your purpose and intent with clarity and precision.

Crafting an effective cover letter for USCIS requires a thorough understanding of the immigration process, attention to detail, and the ability to present your case convincingly. To assist you in this critical step, we have compiled a collection of exemplary cover letter examples for USCIS that will inspire you to create your own compelling introduction.

Whether you are applying for a family-based visa, employment-based immigration, or seeking adjustment of status, these cover letter examples cater to various immigration scenarios. They showcase different approaches, styles, and techniques to help you craft a cover letter that resonates with USCIS officers, providing them with the necessary information and supporting documentation to facilitate a smooth evaluation of your case.

Within these examples, you will find attention-grabbing openings that immediately capture the reader’s attention, well-structured paragraphs that highlight your unique circumstances, supporting evidence, and legal basis for your application, and closing statements that leave a lasting impression. Each cover letter example is tailored to specific immigration scenarios, ensuring that you can draw inspiration based on your unique circumstances.

Remember, your cover letter for USCIS serves as a platform to present a concise and compelling summary of your case. It is essential to address the specific requirements outlined by USCIS, provide supporting evidence and documentation, and clearly articulate your purpose, intent, and eligibility for the immigration benefit you are seeking.

As you embark on your journey through the immigration process, adapt each cover letter to align with the specific requirements and guidelines provided by USCIS. Showcase your understanding of the relevant immigration laws and regulations, and ensure that your cover letter complements and supports the accompanying forms and supporting documents.

Armed with the knowledge and insights gained from these cover letter examples for USCIS, step forward with confidence and let your cover letter reflect your understanding of the immigration process, your attention to detail, and your ability to present your case convincingly.

May your cover letter for USCIS effectively convey your purpose, intent, and eligibility, and contribute to a successful outcome in your immigration journey. Embrace the process, seek professional guidance when necessary, and let your cover letter be the first step towards achieving your immigration goals.

Example 1: Cover Letters for USCIS Family-Based Immigration

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

USCIS [Service Center Address] [City, State, ZIP Code]

Subject: Form I-130 Petition for Alien Relative for [Relative’s Name]

Dear USCIS Officer,

I am writing to submit the Form I-130, Petition for Alien Relative, on behalf of my [relationship], [Relative’s Name]. I am a U.S. citizen, and I am sponsoring [Relative’s Name] for lawful permanent resident status in the United States.

I am enclosing the following documents as evidence of our relationship and eligibility for immigration benefits:

• Completed Form I-130, Petition for Alien Relative.
• Copy of my U.S. birth certificate (as evidence of my citizenship).
• Copy of [Relative’s Name]’s foreign passport (as proof of identity).
• Copy of our marriage certificate (as proof of relationship).
• Two passport-sized photographs of myself and [Relative’s Name] (with our names and A-numbers written on the back).
• Affidavit of Support (Form I-864) along with supporting financial documents, including recent tax returns, employment verification, and bank statements.
• Any additional supporting documents that demonstrate the authenticity and validity of our relationship, such as photographs, letters, and joint accounts.

We understand that the processing of this petition may take some time, and we are committed to providing any additional information or documents as required during the review process. We kindly request that USCIS notify us of any missing or additional documents needed to complete the application.

Thank you for your attention to this matter. Please do not hesitate to contact me if you require any further information or clarification. I look forward to a favorable decision on this petition and reuniting with my loved one.

[Your Name]

Example 2: Cover Letters for USCIS Employment-Based Immigration

Subject: Form I-140 Immigrant Petition for Alien Worker for [Applicant’s Name]

I am writing to submit the Form I-140, Immigrant Petition for Alien Worker, on behalf of [Applicant’s Name]. I am the employer and sponsor of [Applicant’s Name] for an employment-based immigrant visa in the United States.

I am enclosing the following documents as evidence of [Applicant’s Name]’s qualifications and eligibility for immigration benefits:

• Completed Form I-140, Immigrant Petition for Alien Worker.
• Copy of [Applicant’s Name]’s resume , highlighting their relevant education, work experience, and skills.
• Copies of [Applicant’s Name]’s educational degrees, diplomas, and transcripts.
• Copies of [Applicant’s Name]’s professional certifications, if applicable.
• Letters of recommendation from previous employers, attesting to [Applicant’s Name]’s abilities and contributions.
• Documentation demonstrating the employer-employee relationship, such as a copy of the employment contract, job offer letter, and evidence of the employer’s financial ability to support the position.
• Proof of the company’s business registration, such as articles of incorporation, along with any relevant business licenses or permits.
• Payment of the required filing fee, as specified by USCIS.

Thank you for your attention to this matter. Please do not hesitate to contact me if you require any further information or clarification. I look forward to a favorable decision on this petition and welcoming [Applicant’s Name] to our team.

Remember to customize these examples according to your specific circumstances, providing accurate and truthful information in your cover letter.

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FAQs about “USCIS Cover Letter Examples”

A USCIS cover letter is a formal document that accompanies an application or petition submitted to the U.S. Citizenship and Immigration Services (USCIS). It provides an overview of the enclosed documents and explains the purpose of the submission.

A USCIS cover letter serves as an introduction to your application, helping USCIS officers understand the contents and purpose of your submission. It can make your application more organized and accessible, potentially improving the review process.

A USCIS cover letter typically includes the applicant’s contact information, a brief introduction to the application, a list of enclosed documents, a summary of the main points, and any special requests or explanations that are relevant to the application.

I’m sorry, but I can’t provide specific examples as my browsing capabilities are disabled. However, you can easily find USCIS cover letter examples online or through official USCIS resources. These examples can serve as templates to help you structure your own cover letter appropriately.

Yes, USCIS cover letters can vary based on the type of application or petition you’re submitting. Common types include cover letters for green card applications, citizenship applications, work permits (Form I-765), and family-based petitions (Form I-130).

A USCIS cover letter should follow a professional format. Use a business letter format with your name, address, date, recipient’s name and address, a formal salutation, body paragraphs, closing, and your signature. Make sure to align your cover letter’s tone with the formality required by USCIS.

Absolutely. While there are general guidelines to follow, it’s important to customize your USCIS cover letter for your specific application. Highlight relevant details, provide accurate information, and address any specific circumstances or concerns.

You can find USCIS cover letter templates on various websites, immigration forums, and legal services websites. Additionally, you can refer to USCIS official resources for guidance on cover letter content and formatting.

A USCIS cover letter is not mandatory, but it’s highly recommended. It helps USCIS officers quickly understand your application and its purpose, potentially expediting the review process.

While a well-prepared USCIS cover letter itself may not directly impact the outcome, it can positively influence the efficiency and clarity of the review process. It’s essential to focus on the accuracy and completeness of the documents enclosed with the cover letter, as these will primarily determine your application’s outcome.

Conclusion:

As you conclude this collection of cover letter examples for USCIS, you are now equipped with the inspiration and guidance to craft a compelling cover letter that effectively conveys your purpose, intent, and eligibility in your immigration journey. Navigating the complex world of immigration requires thorough documentation and clear communication, and a well-crafted cover letter tailored to the USCIS plays a crucial role in presenting your case convincingly.

By utilizing the examples provided and tailoring them to your specific immigration scenario, you can create a cover letter that captures the attention of USCIS officers and supports your application for a visa, green card, or other immigration benefits. Emphasize the key details, provide supporting evidence, and clearly articulate your purpose, intent, and eligibility based on the specific requirements outlined by USCIS.

Throughout your cover letter, maintain a focus on clarity, precision, and attention to detail. Address the USCIS guidelines and regulations, and ensure that your cover letter complements and supports the accompanying forms and supporting documents.

As you embark on your immigration journey, seek professional guidance when necessary, and adapt each cover letter to align with the specific requirements provided by USCIS. Let your cover letter reflect your understanding of the immigration process, your attention to detail, and your ability to present your case in a concise and compelling manner.

May your cover letter for USCIS effectively convey your purpose, intent, and eligibility, and contribute to a successful outcome in your immigration journey. Embrace the process, stay organized, and let your cover letter be the first step towards achieving your immigration goals.

Remember, the USCIS is dedicated to ensuring fair and efficient immigration processes. Use these cover letter examples as a starting point to create a cover letter that reflects your unique circumstances and provides USCIS officers with the necessary information to evaluate your case. Seek legal advice if needed and submit your application with confidence, knowing that your cover letter strengthens your overall submission package.

Wishing you the best of luck on your immigration journey, and may your cover letter serve as a compelling document that helps you navigate the USCIS process successfully.

Introducing John Smith: Your Expert Resume Writer, Cover Letter Specialist, and Career Coach. Meet John Smith, your dedicated partner in crafting the perfect resume, compelling cover letter, and charting your career path to success. With a passion for helping individuals reach their professional aspirations, John brings a wealth of expertise to the table as a resume writer, cover letter specialist, and career coach.

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Cover Letter for UK Citizenship Application (Naturalisation, Non-EEA)

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How to Write a Form I-130 Cover Letter

Drafting a cover letter for a family-based green application, plus sample templates, in this guide.

• Form I-130 Cover Letter Template
• Is the Cover Letter Mandatory?
• What Should the Cover Letter Say?
• Marriage-based Green Card Reviews
• Related Information

What is a Form i-130 cover Letter?

When filing a marriage green card application with the U.S. government, some applicants choose to include a cover letter in front of Form I-130 (“Petition for Alien Relative”) in their application package. The cover letter (which is not mandatory as per government requirements) acts as a table of contents for all of the forms and supporting documents included in a marriage green card application. The letter can also be used to explain unique circumstances or provide further context so that immigration officers may have a more holistic understanding of a couple’s application.

In this guide, we’ll explain when it’s best to include a cover letter and what information it should contain . We’ve also prepared free downloadable cover letter templates you can use as a starting point for your application.

Not sure if you qualify for a marriage-based green card? Start by checking your eligibility.

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Boundless helps you avoid common problems, such as forgetting to include important documents or placing documents in the wrong section of the application package, which can cause delays or even denial. Learn more , or get started now .

Including a cover letter for your marriage green card application is optional , although some immigration attorneys choose to include one for their clients. Cover letters can be helpful when couples want to provide USCIS with additional information or context about their application. They can also be used to clarify details in the petition and provide adjudicating officers with a clear picture of each supporting document included.

With Boundless, you get the confidence of an independent immigration attorney who will review all of your forms and documents and answer any questions you have — for no additional fee. Learn more about how Boundless can help you , or start your application today .

Although there’s no specific format required for the Form I-130 cover letter, it’s important to include a general introduction and a detailed list of all of the forms and documents you are submitting to the government.

The cover letter should be properly dated and signed, and it should include the following key information:

• Date of filing
• USCIS filing location
• Introduction paragraph
• List of all forms and filing fees included in the application
• Detailed list of supporting documents included for each form
• Marriage date and location of petitioner and beneficiary
• Conclusion paragraph with petitioner’s contact information
• A signature line showing the petitioner’s signature and full printed name

The contents of the cover letter may vary depending on where you are applying from , and whether the sponsor of the application is a U.S. citizen or green card holder. Your application may also include documents that are specific to your situation, so it is important to personalize the cover letter and use the template only as a starting point.

Boundless helps you understand what documents you need , and keep them all together securely online. Find out more about what Boundless does , or let’s begin !

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• Documents Needed for a Marriage Green Card
• How to Avoid Receiving a Request for Evidence (RFE)
• Where to Look for Hard-to-Find Immigration Documents
• “Petition for Alien Relative” Form I-130 Information
• How to Get a Marriage Green Card

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• Replacing Citizenship or Naturalization Certificate (N-565)

Do you have a sample cover letter for Form N-565?

Home » Do you have a sample cover letter for Form N-565?

June 21, 2021

CitizenPath has created a sample cover letter to help you file Form N-565, Application for Replacement Naturalization/Citizenship Document . You are not required to use a cover letter when filing Form N-565. However, a cover letter can be helpful if have unusual circumstances or need to clarify the details of your case.

Always keep your cover letter short and simple. Include the vital information such as your name and alien registration number. Be concise when explaining the purpose of the letter.

Sample N-565 Cover Letter

Use this sample cover letter as a guide. Do not submit this letter without updating it to fit your specific situation.

You may want to simply itemize the contents of your N-565 application package. Or you can use the cover letter to bring information to the attention of the USCIS officer who will be reviewing your case. For example, you may want to make sure the office understands the circumstances of the replacement request. The N-565 cover letter is the appropriate place to highlight this.

RECOMMENDED: Certificate of Naturalization Replacement Process

Mistakes on your N-565 application can cause costly delays or a denial.

Where to address your cover letter for form n-565.

Address your letter to the same address that you file Form N-565. Refer to the USCIS instructions for your applicable filing address. Or if you’ve used CitizenPath to prepare your N-565 application, refer to the custom filing instructions for the USCIS mailing address.

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• Table of Contents
• Preface & Acknowledgements
• Acronyms & Abbreviations
• 1. A Brief History
• 2. Sources of Law
• 3. Elements of Asylum Law
• 4. Precedential LGBTQ/H Asylum Cases
• 5. The One-Year Filing Deadline
• 6. Withholding of Removal
• 7. Relief Under CAT
• 8. Voluntary Departure
• 9. Real ID Act
• 10. Safe Third Country
• 11. Challenging Asylum Cases
• 12. Working with Asylum Seekers
• 13. Working with LGBTQ/H Asylum Seekers
• 14. Elements of an Application
• 15. Preparing the I-589
• 16. Sample I-589
• 17. Preparing the Asylum Declaration
• 18. Declaration Dos and Don’ts
• 19. Annotated Sample Declaration
• 20. Corroborating Client-Specific Documents
• 21. Corroborating Country Conditions
• 22. Indexed Country Conditions Sample

23. Sample Cover Letter

• 24. Assembling Everything
• 25. Affirmative Application Process
• 26. Immigration Court Proceedings
• 27. Board of Immigration Appeals
• 28. Federal Court Review
• 29. Detained Asylum Seekers
• 30. Obtaining an Employment Authorization Document
• 31. Asylee Status
• 32. Withholding Status
• 33. CAT Status
• Important Resources

23.1 Cover Letters for Affirmative Applications

23.1.1 cover letter for “barebones submission”.

If you are submitting an affirmative application, as discussed in Chapter 14, it is advisable to submit the I-589 almost completely by itself, with other documentation to follow later, so as to get your client, as soon as possible, a spot in the long line for an asylum interview. The cover letter for this “barebones” application may look as follows:

U.S. Department of Homeland Security Citizenship and Immigration Services [LOCATION] Service Center [see p. 10 of the I-589 instructions]x [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (DOB 01/01/1901)

Dear Sirs/Madams:

Attached please find the above-referenced individual’s application for Asylum, Withholding of Removal, and relief under the Convention against Torture (Form I-589). The following documents are submitted on Mr. Doe’s behalf:

Enclosed, please find the following documents on Mr. Doe’s behalf:

• An original Notice of Entry of Appearance as Attorney or Accredited Representative (Form G-28), plus one copy;
• An original Application for Asylum, and for Withholding of Removal (Form I-589), plus one copy;
• One passport-sized photograph of Mr. Doe attached on page 9 of the original Form I-589;
• Two complete copies of Mr. Doe’s Brazilian passport; and
• Two copies of Mr. Doe’s most recent Form I-94.

[You may also wish to include other documentation immediately pertinent to the claim, such as: documentation supporting an exception to the one-year filing deadline (if applicable); a state court-ordered name change (if the applicant’s passport does not reflect their legal name); a physician’s letter corroborating gender identity (if the applicant’s passport does not reflect their gender identity), etc.]x

Note that additional documents will be submitted at or before the asylum interview.

All documents have been provided in triplicate.  Please do not hesitate to contact me at the number above if you have any questions regarding this matter. Thank you for your consideration.

Clarence Darrow, Esq.

23.1.2 Cover Letter for Supplemental Submissions

After submitting a barebones application, and up to one week before the scheduled asylum interview, you can submit additional documentation in support of the client’s application (see Chapters 14–22). NOTE that these submissions should go directly to the Asylum Office with jurisdiction over the client’s claim, not to the Service Center to which you previously sent the barebones application. The cover letter for these submissions may look as follows:

U.S. Department of Homeland Security Citizenship and Immigration Services [LOCATION] Asylum Office [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (DOB 01/01/1901)

A-Number XXX-XXX-XXX

I represent the above-referenced asylum applicant. In conjunction with [his/her] Form I-589, received by USCIS and pending as of [DATE] (Receipt #XXX0000000000), please find attached the following additional documents:

Tab   |     Document Applicant’s Declaration A       |     Declaration of Applicant, [NAME]x Supporting Documents B       |     Birth Certificate of [NAME]x C       |     Affidavit of [NAME]x …      |      [ADDITIONAL DOCUMENTS]x Country Conditions Information U      |      Index to documentation of country conditions regarding persecution against [LGBTQ/H] individuals in [COUNTRY], followed by numerically tabbed source materials

All documents have been submitted in duplicate.

Mr. Doe is a gay man from Brazil. [HERE, YOU CAN PROCEED TO MAKE LEGAL ARGUMENTS AS TO YOUR CLIENT’S ELIGIBILITY FOR ASYLUM, REFERENCING SPECIFIC DOCUMENTS THAT YOU HAVE SUBMITTED]

Please do not hesitate to contact me at the number above if you have any questions regarding this matter.

23.2 Cover Letters for Defensive Applications

23.2.1 cover letter for i-589 filing.

Usually, Form I-589 is submitted in open court at a Master Calendar Hearing (MCH). If, however, your first MCH is scheduled more than a year after your client’s most recent entry to the U.S., you will likely wish to file the I-589 within that first year (or as soon as possible thereafter), by mail or in person. This procedure is described in a 2016 memorandum from the Chief Immigration Judge, available at  http://www.justice.gov/sites/default/files/pages/attachments/2016/09/14/oppm_16-01.pdf . If you hand-deliver it, bring an extra copy with you to be date-stamped for your records. If you mail it, include an extra copy and a self-addressed, stamped envelope for return service of a date-stamped version, and a short cover letter (which does not and should not replace the immigration court’s own formatting and filing requirements, described in detail in the Immigration Court Practice Manual at  http://www.justice.gov/eoir/office-chief-immigration-judge-0 . Your cover letter may look as follows:

U.S. Department of Justice Executive Office for Immigration Review [LOCATION] Immigration Court [ADDRESS LINE 1]x [ADDRESS LINE 2]x

Re: Joao Doe (A-Number XXX-XXX-XXX)

Dear Clerk of the Court:

Attached please find the above-referenced individual’s application for Asylum, Withholding of Removal, and relief under the Convention against Torture (Form I-589). Pursuant to OPPM 16-01, I am hereby filing Form I-589 on Mr. Doe’s behalf. Enclosed please find:

• An original Notice of Entry of Appearance as Attorney or Accredited Representative (Form EOIR-28);
• An original Application for Asylum, and for Withholding of Removal (Form I-589), plus one copy for return service;

Please confirm receipt of this Form I-589 by returning a date-stamped copy in the enclosed, pre-addressed, stamped envelope.

Please do not hesitate to contact me at the number above if you have any questions regarding this matter. Thank you for your consideration.

23.2.2 Cover Letter for Subsequent Filing

Subsequent filings should also be formatted in accordance with the Immigration Court Practice Manual, and their contents will depend upon the nature and timing of the filing.

This Manual is intended to provide information to attorneys and accredited representatives. It is not intended as legal advice. Asylum seekers should speak with qualified attorneys before applying.

The information contained herein is for reference only and may not be up to date. It does not constitute legal advice. You should always consult an attorney regarding your matter.

This handbook is intended for use by pro bono attorneys and immigration attorneys working on LGBTQ/HIV asylum cases.

If you are in detention, call:

Calls from people outside of detention will not be accepted.

For general inquiries, call:

How To Write a Cover Letter for Form I-129F (Petition for Alien Fiancé)

To prepare a K-1 fiancé(e) visa application for U.S. Citizenship and Immigration Services (USCIS), you must complete the required forms, gather supporting documents, and pay fees. It’s not mandatory to include a cover letter in your application packet, but doing so can help keep your application materials organized and make sure you don’t miss any required documents. You can also use the cover letter to highlight anything you want USCIS to know about your visa application. This article explains what a K-1 fiancé visa cover letter is and the elements it should include. There’s also a template you can use to write your own.

Written by Jonathan Petts .  Updated May 17, 2023

What Is a Form I-129F Cover Letter?

You’ll need to file Form I-129F : Petition for Alien Fiancé if you are a U.S. citizen who wants your foreign partner to receive a K-1 visa . Though it’s not required, writing a cover letter to supplement this form can be helpful for USCIS. A cover letter is a document that outlines your application contents and addresses any unusual circumstances you’d like to flag for your application readers.

A cover letter can give your USCIS officer a useful overview of you and your partner’s case. You can also use your cover letter as a personal checklist to make sure you’ve included all necessary documents in your package.

Is a Cover Letter Required for My Form I-129F Application?

USCIS does not require a cover letter for your Form I-129F petition package. However, it’s often beneficial for applicants to include cover letters. A cover letter can help your USCIS officer better understand and evaluate your overall application.

If there is anything unclear about you and your foreign fiancé’s relationship, a cover letter gives you the opportunity to address these concerns upfront. Remember that USCIS only wants to distribute K-1 visas to couples in genuine relationships. If there is anything unusual about how your relationship started or progressed, you may wish to address it with a disclaimer in your cover letter. 

If you call attention to any unusual circumstances in your cover letter, you’ll be able to explain your side of the story in greater detail. By giving USCIS greater clarity on your case, you can make it easier for the USCIS officer to process your application.

What Should My K-1 Fiancé(e) Visa Cover Letter Include?

You should begin your Form I-129F cover letter with a heading and greeting. Your heading should provide USCIS officials with your mailing address, your name, and your foreign partner’s name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are seeking a K-1 visa for your fiancé.

Checklist of Information To Include in Your K-1 Fiancé Visa Cover Letter

USCIS will find it most helpful if you include the following information in your cover letter:

Your contact information

The USCIS address to which you’re sending this letter

Your full name as the petitioner

Your fiancé’s full name as the beneficiary

A note stating which form and visa you are filing an application for

A list of all the supporting documents you’ve included in your package, in bullet points:

You must include evidence of your U.S. citizenship, such as your birth certificate , copy of your naturalization certificate, Form FS-240, an unexpired U.S. passport, or an original statement from a U.S. consular officer verifying that you are a citizen with a valid passport.

You’ll also need evidence that you and your fiancé have legally terminated any previous marriages. For example, you may need to include divorce decrees , annulment orders, or a former spouse’s death certificate.

You’ll need one color passport-style photograph of yourself.

You’ll also need one color passport-style photograph of your fiancé taken within 30 days of filing.

If you or your fiancé have ever changed your name, you’ll need to provide evidence of this legal name change.

You’ll need evidence that you and your fiancé intend to marry within 90 days of their admission into the United States.

Finally, you’ll also need evidence that you and your fiancé have met in person within two years of filing for this visa. Alternatively, you may submit evidence that an in-person meeting would cause extreme hardship or violate strict traditions of your fiancé’s foreign culture.

Your signature and the date

Lastly, you should thank USCIS for their time and conclude your letter. Remember that this cover letter should be the first part of your application package that USCIS sees. You should place it at the top of your overall package before mailing it out to the appropriate USCIS office.

Where To Send Your Form 1-129F Application & Cover Letter

Note that USCIS processes Form I-129F at its Dallas lockbox, so you should mail your application to the address below that corresponds with your chosen mailing method:

U.S. Postal Service (USPS)

Attn: I-129F

P.O. Box 660151

Dallas, TX 75266-0151

FedEx, UPS, and DHL

Attn: I-129F (Box 660151)

2501 South State Highway 121 Business

Lewisville, TX 75067-8003

Note that there is a $535 fee to file Form I-129F. You may pay this fee with a money order, personal check, or cashier’s check. You should make any checks payable to the “U.S. Department of Homeland Security.” When filing at a USCIS lockbox, you also have the option to pay by credit card. To pay with a credit card, you’ll need to file Form G-1450 : Authorization for Credit Card Transactions.

Form I-129F Cover Letter Template

You may use the following template for guidance when writing your USCIS Form I-129F cover letter. However, be sure to edit each field to reflect your own situation. You should replace each [bracketed field] with personalized information. To access an editable version of the Form I-129F cover letter sample below, you may make a copy of this sample USCIS cover letter .

Your foreign partner will be known as the “beneficiary” in this visa petition. You, the U.S. citizen sponsoring your foreign partner, are the “petitioner.” Note that you must be a U.S. citizen to sponsor your foreign partner’s K-1 visa application. U.S. green card holders cannot apply for K-1 visas for their foreign partners.

[Petitioner’s Street Address]

[Petitioner’s City, State  ZIP code]

[Relevant USCIS mailing address]

RE:[Marriage Green Card Application]

Beneficiary:[Immigrant’s Full Name]

Petitioner:[Citizen/Green Card Holder’s Full Name]

To Whom It May Concern:

Enclosed, please find my [K-1 Fiance Visa Application] for [Immigrant’s Full Name], the beneficiary, and [Petitioner’s Full Name], the petitioner and [U.S. citizen/Green Card Holder fiance] of the beneficiary. The following documents accompany and support this application:

Filing Fee Payments

[Check or Money Order] in the amount of [Current Fee Amount] for Form I-129F or  

Form G-1450 authorizing payment of the filing fees for all included forms (credit card charge authorization if you completed one)

[OPTIONAL Form G-1145 (e-notice authorization if you requested them in our system)]

Petitioner’s Form I-129F

[List of supporting documents]

If you have any questions or concerns, please call me at [Phone Number].  Thank you very much for your prompt consideration of my [K-1 Fiance Visa Application].

[Petitioner’s Full Name]

[Petitioner’s Signature]

[Signature Date]

Tips for Writing Your K-1 Fiancé Visa Cover Letter

Be sure to write your letter clearly and concisely. Remember that your cover letter is only a summary of your application contents, so you won’t need to write too many details in this letter. You should also use bullet points when listing your included application materials. Using bullet points will help your USCIS officer more easily understand your application throughout the visa process.

Within your letter, you’ll want to mention that the documents you’ve provided throughout your package are accurate and unaltered original documents or photocopies. If you’ve included any certified translations in your package, be sure to mention this too. 

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Expedite Requests

ALERT:  If you are a healthcare worker or a childcare worker

If you are a healthcare worker or a childcare worker

• Who has a pending Form I-765, Application for Employment Authorization, initial application, which has been pending for over 90 days; OR
• Who has a pending Form I-765, Application for Employment Authorization, renewal  application and whose Employment Authorization Document (EAD) expires within 30 days or less, or has already expired:

Call the USCIS Contact Center at 800-375-5283 (TTY 800-767-1833) to request expedited processing based on your position as a healthcare worker or a childcare worker with an EAD application that meets the above criteria.

To determine whether you are a qualifying healthcare worker, see this  DHS advisory memorandum (“Healthcare/Public Health” section, pages 7-9) (PDF) .

To determine whether you are a qualifying childcare worker, see the  Standard Occupational Classification (SOC)  code 39-9011, which includes workers who “attend to children at schools, businesses, private households, and childcare institutions” and “perform a variety of tasks, such as dressing, feeding, bathing, and overseeing play.” (Note that this definition does not include preschool teachers or teaching assistants.)

Be prepared to provide evidence of your profession or current or immediate prospective employment as a healthcare worker or a childcare worker and current valid immigration status. If the evidence you provide is not sufficient, we may not accommodate your request for expedited processing of your Form I-765.

You may request that USCIS expedite the adjudication of an application, petition, request, appeal, or motion that is under USCIS jurisdiction.

We consider all expedite requests on a case-by-case basis and generally require documentation to support such requests. The decision to expedite is within the sole discretion of USCIS. Expediting your case generally means that we would adjudicate your benefit ahead of others, including those who may have filed earlier, so we carefully weigh the urgency and merit of each expedite request.

Relevant criteria or circumstances that may be considered in determining whether to grant an expedite request include, but are not limited to, the below:

• Severe financial loss to a company or person, provided that the need for urgent action is not the result of the petitioner’s or applicant’s failure to timely file the benefit request or to timely respond to any requests for evidence;
• Emergencies or urgent humanitarian situations;
• Nonprofit organization (as designated by the Internal Revenue Service (IRS)) whose request is in furtherance of the cultural or social interests of the United States;
• Government interests, including cases identified by the government as urgent because they involve the public interest, public safety, national interest, or national security interests; and
• Clear USCIS error.

Not every circumstance that fits under the criteria or examples above will result in expedited processing. See more information below on expedite criteria and circumstances. For USCIS’  expedite policy guidance , see Volume 1 of the USCIS Policy Manual.

Note:   The processes and requirements for requesting expedited adjudication are different for some application types and circumstances. Refer to the chart in the Specific Procedures section of this page for more information about expedite requests related to:

• Appeals or motions
• Refugee status
• Petition for refugee/asylee relative
• Humanitarian parole
• T nonimmigrant status
• U nonimmigrant status
• Other benefit requests pending with offices outside the United States

A company can demonstrate that it would suffer a severe financial loss if it is at risk of failing, losing a critical contract, or required to lay off other employees.

Job loss may be sufficient to establish severe financial loss for a person, depending on the individual circumstances. The need to obtain employment authorization, standing alone, without evidence of other compelling factors, does not warrant expedited treatment.

Examples may include:

• A medical office that may suffer severe financial loss if a gap in a doctor’s employment authorization would require the medical practice to lay off its medical assistants.
• A person who would lose critical public benefits or services.

In the context of an expedite request, an emergency or urgent humanitarian situation is a pressing or critical circumstance related to human welfare. Human welfare means issues related to the well-being of a person or group. Examples include, but are not limited to, illness, disability, death of a family member or close friend, or extreme living conditions, such as those caused by natural catastrophes or armed conflict.

NOTE:  Certain benefit requests, such as asylum applications, refugee applications, and requests for humanitarian parole, by their nature involve urgent humanitarian situations. Therefore, filing a humanitarian-based benefit, standing alone, without evidence of other time-sensitive or compelling factors, generally may not warrant expedited treatment under this criterion.

Examples of emergencies or urgent humanitarian situations may include:

• A vulnerable person whose safety may be otherwise compromised.
• Healthcare workers who are needed during a pandemic.

Travel-Related Requests

USCIS considers expedited processing of an Application for Travel Document ( Form I-131 ) when there is a pressing or critical need for an applicant to travel outside the United States.

Expedited processing of a travel document may be warranted when there is an unexpected need to travel outside the United States for an unplanned event, such as for a funeral. Expedited processing of a travel document may also be warranted when there is a pressing or critical need to travel outside the United States for a planned event, but processing times prevent USCIS from issuing the travel document by the planned date of departure. When there is a request to expedite processing of a travel document for a planned event, we will consider whether the applicant timely filed  Form I-131 or timely responded to a request for evidence.

NOTE:  A benefit requestor’s desire to travel solely for vacation generally does not meet the definition of a pressing or critical need to travel.

We generally require documentation to support an expedite request. Examples of evidence that may support travel-related expedite requests are outlined in the following table.

Examples of a pressing or critical need to travel outside the United States may include:

• A requestor who has a pressing or critical need to travel outside the United States to obtain medical treatment in a limited amount of time.
• A requestor who has a pressing or critical need to travel outside the United States due to the death or grave illness of a family member or close friend.
• A requestor who applied for a travel document 5 months ago when they learned of the event, but their case remains pending, and they must travel for a pressing or critical professional, academic, or personal commitment, which is now in 45 days.

A nonprofit organization seeking to expedite a beneficiary’s benefit request must demonstrate an urgent need to expedite the case based on the beneficiary’s specific role within the nonprofit in furthering cultural or social interests (as opposed to the organization’s role in furthering social or cultural interests).

• A professional who is urgently needed for research related to a specific U.S. social interest.
• A university professor urgently needed to participate in a specific and imminent cultural program.
• A religious organization that urgently needs a beneficiary’s specific services and skill set to continue a vital social outreach program.

This includes cases identified as urgent by a federal, state, tribal, territorial, or local government of the United States because they involve public interest, public safety, national interest, or national security interests. The request must be made by a person who has authority to represent the agency or department, such as an official, manager, supervisor, or tribal leader, on the matter for which expedited treatment is being requested. The request must demonstrate that the interests are pressing and substantive.

Where a federal agency or department is able to state a federal government interest in accordance with these criteria, we generally defer to that federal agency or department’s assessment.

If the request relates to employment authorization, the request must demonstrate that the need for the applicant to be authorized to work is critical to the mission of the requesting agency or department, and goes beyond a general need to retain a particular worker or person.

• A noncitizen victim or witness who is cooperating with a federal, state, or local agency and needs employment authorization because the respective agency is seeking back pay or reinstatement in court proceedings.
• A noncitizen scientist whose contributions are needed by a government lab or grantee.

USCIS may consider an expedite request based on clear USCIS error when a requestor establishes an urgent need to correct the error.

An example may include:

• An applicant who receives an Employment Authorization Document with incorrect information that prevents them from being able to work may request a replacement document on an expedited basis if we caused the error.

You generally may request we expedite your case after you receive a receipt notice. (The process to request an expedite is different in some circumstances. See the Specific Procedures section below.)

Before submitting an expedite request, you should:

• Check current  case processing times to determine whether you need an expedite.
• Check your  case status online . If there is an action on your case pending with you, such as submitting biometrics or evidence, you should complete these actions before submitting an expedite request.
• Check whether  premium processing service is available. We will not consider expedite requests for petitions and applications where premium processing service is available, unless the petitioner is designated as a nonprofit organization by the IRS and filing for a beneficiary whose services are needed to further the cultural or social interests of the United States.

Please make only one expedite request to reduce duplicate efforts and help us use our resources for quicker processing. Multiple requests may delay USCIS’s ability to expedite processing.

Expedite Requests for Travel Documents

If you are requesting expedited processing of a  travel document , you generally need to apply for and obtain the document before you leave the United States. You should make your expedite request on your pending application at least 45 days before you plan to leave the United States. (If you must travel within the next 15 days, see the  Emergency Travel page.)

For most cases, you may request an expedite by contacting the  USCIS Contact Center or by asking Emma.  (You can access Emma by clicking on the Ask Emma icon on the top right of this page). You need to explain why you need expedited processing. You also generally need to provide your receipt number to the USCIS Contact Center so they can send your request to the office that has your application or petition. If you have a USCIS  online account and have access to secure messaging, you may select “expedite” as the reason for your inquiry and submit your request there.

You generally need to justify your expedite request with evidence. When communicating with the Contact Center, you will be asked about supporting documentation. You should be prepared to supply this to the office processing your case.

If you have a USCIS  online account , you should upload evidence through your online account to support your expedite request in addition to calling the USCIS Contact Center. If you send a secure message, we will ask you to confirm that you have uploaded evidence in your account. If we receive an expedite request without evidence to support it, we will send you instructions on how to submit the evidence.

Note: The processes and requirements to request expedited adjudication are different in some circumstances. Refer to the chart under Specific Procedures below for expedite requests related to:

• Appeals/Motions

Some programs and circumstances have their own processes and requirements for requesting expedited adjudication and may have different expedite criteria. You should follow the specific procedures referenced below for requesting an expedite in the following circumstances:

We receive a large number of expedite requests. We generally send a response to expedite requests that are submitted through the Contact Center. However, to increase efficiency in processing expedite requests, we generally do not provide justification for expedite decisions.

A decision on an expedite request is not an approval or a denial of your underlying benefit request. The expedite decision simply determines whether we will take your benefit request out of order and try to issue a decision (approval or denial) faster than the normal processing time. We cannot make a decision on your benefit request until all processing requirements have been completed.

Some circumstances may prolong or inhibit our ability to expedite certain benefit requests. Examples include, but are not limited to, when:

• The benefit requestor must perform a certain action or submit additional documentation or evidence related to their benefit request, such as attend a biometric services appointment, be interviewed, or complete any required   immigration medical examination ;
• There is a required background check that remains pending with a third-party agency;
• An application or petition requires an on-site inspection; or
• An application or petition depends on the adjudication of a principal’s application or petition.