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The Difference Between Cover Letter vs. Resume in 2024

When it comes to job search, writing a cover letter and resume are two crucial steps to landing interviews. A cover letter is a document that accompanies a resume and provides a brief overview of the candidate’s qualifications and interests, while a resume is a formal document which highlights an individual’s work experience, educational background, professional achievements, and relevant skills.

Why are they important?

Cover letters and resumes are important because they play a vital role in the hiring process. They are often the first impression a potential employer has of a job candidate, and serve as a means for employers to assess a candidate’s skills, experience, and compatibility with the role they are applying for. A well-written cover letter and resume can set a candidate apart from the competition and increase their chances of securing an interview.

Overview of differences

While cover letters and resumes serve different purposes, they are both important components of a successful job application. One key difference is that a resume focuses more on a candidate’s skills and work experience, while a cover letter provides an opportunity for the candidate to showcase their personality and explain why they are interested in the position. Additionally, a cover letter allows a candidate to address any gaps in their resume or explain aspects that may not be immediately apparent to a potential employer.

In essence, both cover letters and resumes are tools that job seekers can use to market themselves effectively to potential employers. Understanding the differences between the two and knowing how to craft them effectively can make all the difference in landing that dream job.

Content Differences

When it comes to job hunting, crafting a cover letter and a resume are essential to making a strong first impression. However, it’s important to understand the differences between the two so you can optimize the content and increase your chances of landing an interview.

What does a cover letter contain?

A cover letter is a brief document that typically accompanies a resume. It’s a way to introduce yourself to the employer and highlight your relevant skills and experience. The goal of a cover letter is to persuade the reader to consider your resume and invite you to an interview.

A well-written cover letter should contain the following elements:

• An introduction that includes the job you’re applying for and your reason for writing
• A summary of your skills and experience that are relevant to the job
• A section that highlights your achievements and accomplishments
• A strong closing statement that thanks the employer for considering your application and expresses your interest in the position.

What does a resume contain?

On the other hand, a resume is a more comprehensive document that provides a detailed overview of your professional experience, skills, and achievements. Its purpose is to showcase your qualifications and convince the employer to hire you.

Your resume should include the following information:

• Your contact information
• A professional summary that highlights your skills and experience
• Your work history, starting with the most recent position
• Your education, training, and certifications
• Your skills and personal qualities that are relevant to the job

Importance of tailoring content to the job

One of the most crucial aspects of creating a strong cover letter and resume is tailoring the content to the job you’re applying for. This means customizing your documents to match the skills, requirements, and culture of the company you’re interested in.

By tailoring your job application to the specific needs of the employer, you’re showing that you’re a good match for the role and the company. It also demonstrates that you’re invested in the company and took the time to research and learn about its needs.

To tailor your cover letter and resume effectively, you need to:

• Research the company and the job posting
• Analyze the job requirements and match them to your skills and experience
• Use relevant keywords and phrases from the job posting in your documents
• Highlight your achievements and accomplishments that are relevant to the job

Understanding the differences between a cover letter and a resume and tailoring them to the job you’re applying for can make a significant difference in your job search success. Spend time crafting these documents and make sure they reflect your most relevant skills and experience.

Formatting Differences

When it comes to creating a cover letter and a resume, there are distinct formatting differences that need to be considered. Here are a few key differences:

Differences in layout and structure

Unlike a resume which has a standardized structure including headings such as “Work Experience,” “Skills,” and “Education,” a cover letter is typically a bit more freeform. It should focus on telling a story about who you are, what you’ve accomplished and why you’re the best fit for the role.

Importance of visual appeal

Your resume and cover letter are a direct representation of you as a candidate. Therefore, it’s important to ensure they have visual appeal. This means using a font that is easy to read, adequate spacing between lines and paragraphs, bullets and numbering for lists, and most importantly, a consistent format.

Tips for formatting

To ensure your cover letter and resume standout in a sea of applicants, here are a few tips to follow:

• Use a standard font such as Times New Roman, Arial or Calibri.
• Use 1-inch margins and spacing of 1.15 or 1.5 between lines and paragraphs.
• Use bold and italics sparingly to emphasize key points.
• Use bullet points and numbered lists where appropriate.
• Ensure your formatting is consistent throughout your document.

By following these tips, your cover letter and resume will be well-formatted, visually appealing and stand out to potential employers.

Purpose Differences

When applying for a job, it’s important to know the differences between a cover letter and a resume, as they both serve different purposes in the job application process.

Purpose of a cover letter

A cover letter is a document that explains why you’re interested in the job and how your skills and experience make you a good fit for the position. It’s essentially a personalized introduction that highlights your qualifications, achievements and career goals. A cover letter is an opportunity to showcase your personality and demonstrate your enthusiasm for the job, as well as your ability to communicate effectively.

Purpose of a resume

On the other hand, a resume is a comprehensive summary of your work history, education, skills, abilities and other relevant information. Its primary purpose is to provide potential employers with an overview of your professional experience and qualifications. A resume is typically designed to be scanned quickly, so it’s important to make it easy to read and to highlight the most important information clearly.

How they work together

While a cover letter and a resume serve different purposes, they still work together to provide a complete picture of the job applicant. The cover letter supplements the resume by providing more context around your qualifications and experience, and by showcasing your personality and communication skills.

When writing your cover letter, you should refer specifically to the job posting and show how your skills and experience align with the requirements of the job. You can also use it to explain any gaps or inconsistencies in your work history or qualifications, which may not be immediately apparent from your resume alone.

Your resume, on the other hand, should be tailored to the specific job you’re applying for, highlighting the skills and experience that are most relevant to the position. While your cover letter can provide more context around your qualifications, your resume should be concise and to-the-point, focusing on the most important aspects of your work history and academic background.

The two documents work together to create a complete and compelling presentation of your qualifications and experience, helping you to stand out from other job applicants and get noticed by potential employers. By understanding the purpose of each document and crafting them carefully and thoughtfully, you can maximize your chances of landing your dream job.

Target Audience Differences

When applying for a job, it’s important to understand the differences in the audience that will be reading your cover letter and resume. Knowing who will be reading each document will help you tailor your message to meet their needs and expectations.

Who Reads Cover Letters?

Cover letters are typically read by the hiring manager or recruiter. These individuals are responsible for screening resumes and selecting candidates to move forward in the hiring process. Cover letters are your opportunity to introduce yourself and make a great first impression.

Who Reads Resumes?

Resumes are typically read by the hiring manager or recruiter, but they may also be reviewed by other members of the hiring team, such as HR or department heads. Resumes provide an overview of your work experience, skills, and qualifications.

What Each Audience is Looking For

Hiring managers and recruiters.

Hiring managers and recruiters are looking for candidates who can meet the requirements of the job and fit in with the company culture. When they read a cover letter, they want to see that you have taken the time to research the company and understand what they do. They also want to see that you have the skills and experience needed for the job.

When reading a resume, hiring managers and recruiters are looking for a clear summary of your work history and accomplishments. They want to see that you have relevant experience in the field and that you have achieved measurable results. They also want to see that you have the skills and qualifications necessary for the job.

HR and Department Heads

When HR and department heads review resumes, they are often looking for specific qualifications, such as degrees, certifications, or professional experience. They want to see that you have the credentials needed to be considered for the job.

Department heads may also be looking for candidates who have a strong background in the specific area of the company that they oversee. For example, a marketing manager might be looking for a candidate who has experience with social media marketing or email marketing campaigns.

Usage Differences

One of the most common questions job seekers have is, “when should I use a cover letter versus a resume?” The answer largely depends on the purpose of the document and what information you want to convey. Let’s dive into the specifics:

When to Use a Cover Letter

A cover letter is an introduction to your resume and should be used when you want to provide a more personalized touch to your job application. You should use a cover letter when:

• You want to showcase your writing skills and ability to communicate effectively.
• You are applying for a job that specifically requires a cover letter. Always read the job posting and follow the application instructions provided.
• You want to explain certain things about your resume or qualifications that may not be immediately apparent, such as gaps in employment, relocation plans, or a career change.
• You want to express your enthusiasm for the company or job opportunity and make a memorable impression on the hiring manager.

A cover letter is your chance to highlight your personality, enthusiasm, and professional writing skills. It’s an opportunity to connect with the employer on a deeper level and stand out from other applicants.

When to Use a Resume

A resume is a comprehensive summary of your professional experience, skills, and education. It should be used when you want to provide a detailed account of your qualifications for a particular job. You should use a resume when:

• You want to demonstrate your achievements and accomplishments in previous roles.
• You want to provide a detailed overview of your skills, experience and education relevant to the position.
• You are applying for jobs that request a resume only or if the company does not specify that a cover letter is required.

A resume is a professional document designed to convey your work experience and accomplishments in a concise and formatted manner. It typically follows a standard format, highlighting core information that is relevant to the role you are applying to.

How to Determine Which to Use

In most cases, submitting both a cover letter and a resume is ideal, especially when applying for professional positions. However, there may be instances where submitting one or the other is sufficient.

Here are some tips to determine whether to use a cover letter or a resume:

• Always read the job posting carefully to see what documents are requested.
• If a cover letter is requested, submit one in addition to your resume.
• If there is no mention of a cover letter and you are unsure whether to include one, contact the company and ask. It’s better to verify than to assume.
• Consider the level of formality of the job you are applying to. For example, a cover letter may be more appropriate for a role in public relations, communications or advertising, where a strong writing ability is essential.
• If it’s unclear which to use and both are optional, assess whether your resume can stand alone or if additional explanations or enthusiasm should be highlighted.

Tone Differences

The tone of your cover letter and resume is crucial in determining the impression you make on potential employers. Maintaining a professional tone is essential, and there are some key differences in tone between cover letters and resumes that you should be aware of. In this section, we will discuss how to maintain a professional tone in both documents, explore the differences in tone between cover letters and resumes, and provide tips for finding the right tone.

How to maintain a professional tone

To maintain a professional tone in your cover letter and resume, it is essential to use formal language, avoid slang or jargon, and avoid overly emotional or personal statements. Use a neutral tone and stick to the facts, focusing on your qualifications and experiences. Proofread your documents carefully to ensure that your writing is clear, concise, and error-free.

Differences in tone between cover letters and resumes

While your resume is a more formal document, your cover letter is more of a personal introduction. The tone of your cover letter should be friendly and engaging while still maintaining a professional tone. Your resume should highlight your skills and experience in a straightforward way, while your cover letter can explore your personality, passion for the industry, and enthusiasm for the position you’re applying for.

Tips for finding the right tone

To find the right tone for your cover letter and resume, research the company and the position you’re applying for. Look at the company’s website and social media pages to get a sense of their values, culture, and tone. Pay attention to the language used in the job listing and use similar language in your documents. Tailor your writing to the specific company and position, and don’t be afraid to let your personality shine through in your cover letter.

Maintaining a professional tone is essential in both your cover letter and resume. While there are differences in tone between the two documents, both should highlight your skills, experience, and qualifications in a clear and concise way. By researching the company and position you’re applying for and tailoring your writing to their specific tone and culture, you can find the right tone for your documents and make a strong impression on potential employers.

Common Mistakes

When it comes to applying for a job, there are certain common mistakes that are made in cover letters and resumes. If done correctly, your cover letter and resume can make an excellent first impression on potential employers. Here are some common mistakes to avoid:

Common Mistakes in Cover Letters

Generic and impersonal salutations: Avoid addressing your cover letter to “To Whom It May Concern” or “Dear Sir/Madam.” Always try to address your letter to a specific person in the company.

Talking too much about yourself: Highlight your strengths and experiences that are relevant to the position you are applying for. Avoid writing too much about yourself and your personal life.

Repeating information from your resume: Your cover letter and resume should complement each other, not repeat information. Highlight specific experiences and accomplishments that you didn’t include in your resume.

Failing to explain how you can contribute: Don’t simply write about why you want the job. Instead, explain how your skills will help the company meet their goals.

Spelling and grammar mistakes: Proofread your cover letter multiple times to ensure there are no spelling or grammar mistakes. This is the first impression potential employers will have of you, so make sure it’s a good one.

Common Mistakes in Resumes

Too much information: Keep your resume concise and to the point. Your resume should be a maximum of two pages.

Non-relevant work experience: Include work experience that is relevant to the job you are applying for. Employers don’t want to see every job you’ve ever had.

Listing job responsibilities instead of accomplishments: Highlight your accomplishments and how they’ve benefited previous employers. Don’t simply list your job responsibilities.

Formatting issues: Make sure your resume is visually pleasing and easy to read. Avoid using complicated fonts, and ensure there is plenty of white space.

Failing to tailor your resume to the job: Customize your resume to fit the job description. Highlight experiences and accomplishments that are relevant to the position.

How to Avoid Common Mistakes

Research the company: Before you write your cover letter and resume, research the company and understand their values and mission.

Tailor your application: Customize your cover letter and resume to fit the job description and the company’s values.

Proofread: Proofread your application multiple times to ensure there are no spelling or grammar mistakes.

Focus on the important details: Highlight your accomplishments and how they’ve benefited previous employers. Don’t simply list job responsibilities.

Seek feedback: Have a trusted friend or colleague look over your application to provide feedback and catch any mistakes you may have missed.

By avoiding these common mistakes, you can make an excellent first impression on your potential employer and stand out from other applicants.

Tips for Writing

Whether you are applying for a new job or looking to improve your professional writing skills, understanding the differences between cover letters and resumes can make all the difference in your success. Here are some tips for writing effective cover letters and resumes, as well as best practices for writing and editing in general.

Tips for Writing a Successful Cover Letter

• Tailor your cover letter to the specific job you are applying for. Use keywords and phrases from the job description to highlight your relevant skills and experience.
• Address the hiring manager by name, if possible. This shows that you have done your research and are invested in the company and position.
• Highlight your unique qualifications and why you are the best candidate for the job. Use specific examples to demonstrate your skills and accomplishments.
• Keep your cover letter concise and to the point, typically one page or less.
• Proofread your cover letter carefully to ensure that it is error-free and professional.

Tips for Writing a Successful Resume

• Use a clear and readable font, such as Arial or Times New Roman, and keep the formatting simple and consistent.
• Focus on your most relevant and recent work experience, using bullet points to highlight your accomplishments and skills.
• Quantify your achievements and responsibilities whenever possible, using numbers and percentages to demonstrate your impact.
• Include relevant keywords and phrases from the job description, as many companies use automated applicant tracking systems to screen resumes.
• Tailor your resume to the specific job you are applying for, emphasizing the skills and experience most relevant to the position.
• Proofread your resume carefully for typos, grammatical errors, and formatting issues.

Best Practices for Writing and Editing

• Start with a clear and concise thesis or main idea, and organize your writing around this central point.
• Use active voice and strong verbs to make your writing more engaging and impactful.
• Keep your writing concise and to the point, avoiding unnecessary words and phrases.
• Use concrete examples and evidence to support your points, and avoid vague or unsubstantiated claims.
• Proofread your writing carefully, checking for grammar, spelling, and punctuation errors.
• Consider seeking feedback from a trusted colleague or mentor to help improve your writing.

Understanding the differences between cover letters and resumes, and knowing how to write and edit effectively, can help you stand out in today’s competitive job market. By following these tips and best practices, you can create compelling and professional documents that showcase your skills and experience.

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What Is the Difference Between a Resume and a Cover Letter?

• Resume vs. Cover Letter

What a Resume Includes

What a cover letter includes.

• Use a Cover Letter to be Subjective

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What's the difference between a resume and a cover letter? Both a cover letter and a resume share the common purpose of proving that you have the right skills to excel at the job for which you are applying.

However, there are clear distinctions between the structure and intent of the two documents. Job seekers should view their cover letter and resume as a complementary but unique pair of documents. That is, your cover letter should be more than just bullet points regurgitated from the resume. 

Many employers require that a resume is submitted with a job application. 

A cover letter may not be required. But, including one when you apply for a job can help your chances of getting selected for an interview.

The Difference Between a Resume and a Cover Letter

You can think of your resume as a general summary of your work experience and your cover letter as a summary of your work experience as it relates to the job at hand. 

A resume is a document that itemizes your employment history. It summarizes the jobs you have held, the education you have attained, certifications, skills, and other quantifiable information about your background and work experience. 

The most common  resume format  is a list with your contact information, and experience section that includes job titles, position descriptions, dates of employment, an education section, and other relevant information.

Typically, a resume is written in the third person and uses as few words as possible to summarize the experience. So, instead of writing "I supervised the large buying team at XYZ company" a resume would have a bullet point that says, "Supervised 19-person buying team."

Whenever possible, you'll want to use numbers on your resume, such as the number of people you supervised, percent sales increased, the number of customers helped, etc.

A cover letter is written to highlight the qualifications you have for the job for which you are applying. It is used to provide the employer with additional information as to why you are a good candidate for the job. The main function of your cover letter is to show off how your qualification makes you a match for the job. 

A cover letter is written in a letter format including a salutation, several paragraphs, and a closing. Unlike a resume, you should use the first-person to write your cover letter . (That said, avoid using "I" too much.)

Your resume should provide employers with a detailed list of your work experience and education. The skills and accomplishments associated with each job you have held should be described in enough detail to show employers how you have added value in those specific roles.

Often, resumes provide information in bulleted lists; this helps make the document concise and allows recruiters to scan through it quickly. 

A cover letter is a short three or four paragraph document. It should be written with the assumption that employers will consult your resume to match it to the statement you are making in the letter about your qualifications.

A cover letter will help employers to interpret your background as represented on the resume and will help prove how your previous experiences qualify you for a job.

When you are writing a cover letter for a job, first review the job requirements that are detailed in the job posting. Use your cover letter to explain how you meet those criteria.

Use a Cover Letter to Convey Subjective Information

A resume states the facts – who, what, when, and how. In contrast, a cover letter provides an opportunity to explain why you are qualified for the job. This document adds a bit of color and personality and is intended to persuade employers that you're a good fit for the position at hand. 

A cover letter is a better vehicle than a resume to convey more subjective information like the basis of your interest in a position, how your values motivate you to pursue a job, or why the culture of a company appeals to you.

Your cover letters will help you sell your qualifications to prospective employers while your resume provides the details to back up the information included in your letters.

This Is What it Means to Write a Cover Letter for Your Resume

You probably already have a resume, and you probably already know you’re supposed to write a cover letter . More often than not, people assume the cover letter is just a formality—so they just throw something together and just hit send. But the thing is, your cover letter is part of a whole package and it should feel that way. In other words, your resume and cover letter need to complement each other in order for you to present a cohesive version of yourself.

In the end, you want the hiring manager to want to learn more about you because she’s intrigued, not because she’s confused. So, how do you do that? Here are four tweaks that’ll get you on the right track.

1. Connect the Dots

While you should definitely tailor your resume , it doesn’t necessarily involve spelling out how your experience relates to the position. Tailoring a cover letter does. That’s the main difference for these two documents that both, essentially, describe your relevant experience: Your resume outlines what you can do in general, while your cover letter explains what you can do for the company.

One way to ensure that your cover letter is connecting the dots between you and the company or role is by reading your cover letter and asking yourself, “Why did I choose to write about these experiences?” See if your reasoning is written out in the cover letter. Never just assume the reader will get it.

For example, instead of just describing an event that you planned, organized, and facilitated, also explain that this experience makes you particularly well prepared to handle the responsibilities of the, say, events assistant role because it illustrates your detail-oriented nature, exposure to large-scale event planning, and ability to negotiate with vendors.

2. Give Context to Your Resume

Resumes can be frustrating because it can be tricky to tell a cohesive story about a particular work experience in bullet points. Here’s where cover letters can really save the day. While you definitely don’t want to repeat your resume bullets verbatim, you can cover some of the same accomplishments, but with context. Fill in the gaps.

Stakeholders in a project, tight deadlines, unrealistic budgets, or unexpected obstacles are all fair game in a cover letter. In fact, this in the perfect place to be telling the whole story . You’re trying to paint a picture. Ideally, the hiring manager will be able to visualize you doing work so relevant that he or she could just pluck you out of that setting, place you into the open position, and watch you take off running.

3. Answer the Obvious Questions

When a resume raises questions, the first place a hiring manager is going to look to get these questions answered is the cover letter. This is why you want to be thinking about these two documents as flip sides of a coin, not independent documents. Some questions might be, “Why is this experienced nurse applying to this marketing position?” or “Why is this New Yorker interested in our little company in Oklahoma?”

If you’re thinking of changing careers or perhaps moving to a new state to be with your aging parents, address the reasons in your cover letter. Even if it’s not quite as drastic as a career change and more of a career shift, it’s still worth mentioning. Note that I said, “mentioning.” Don’t go overboard and tell your life story. Stay focused on your relevant experiences, but also offer up quick explanations for anything that might be confusing about your application.

4. Present a Visually Cohesive Package

Finally, it’s time for my favorite step in any job application: Make it pretty. One straightforward way to present a cohesive package is to make your resume and cover letter look like they belong together.

This means using the same header for your name and address for both documents and being consistent about the font and font size. That’s it! This simple step shows attention to detail and makes your resume and cover letter, when presented together, so much more visually appealing.

Writing a cover letter for your resume requires a bit of extra care, but the result is a stronger, more impactful job application and ultimately worth it. The extra attention won’t go unnoticed for long.

Photo of person typing courtesy of Shutterstock .

How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

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How to Close a Cover Letter

• Sep 7, 2024

When it comes to job applications , first impressions are crucial, but so is the final note you leave.

The cover letter conclusion is your last chance to convince a potential employer of your enthusiasm, professionalism, and suitability for the position .

An effective ending can set you apart from other candidates, reaffirm your interest in the position, and prompt the hiring manager to take the next step in your favor.

In this article, we'll guide you through the key strategies for crafting a compelling and memorable cover letter ending.

How to end a cover letter

Finishing a cover letter effectively is important because it leaves a lasting impression on the reader and encourages them to take action. Below is a step-by-step guide to help you craft a conclusion of your cover letter.

Step 1. Reiterate enthusiasm

Reaffirming your commitment to the role and the company helps underscore your genuine excitement and dedication. This is your chance to show that you’re not just looking for any job but are specifically eager about this particular opportunity .

• Mention the firm name and the job title to personalize your closing. This shows you are truly interested in this specific role rather than sending a generic cover letter.
• Use words that convey excitement and enthusiasm. Phrases like "excited" , "eager to contribute" , or "passionate" can be effective.

I am thrilled at the possibility of joining TechInc. as a Marketing Coordinator. The prospect of working with a team that values cutting-edge technology and creative solutions is truly exciting.

Step 2. Briefly recap qualifications

A brief summary of your qualifications serves as a final reminder of why you’re an excellent fit for the role . It reinforces the key points you made earlier in your cover letter.

• Choose 1-2 of your most relevant skills or achievements that align closely with the job description.
• Keep this summary short and to the point . You don’t need to repeat your entire resume ; just remind them of your strongest points.

With my extensive experience in digital marketing and my proven track record in developing successful social media campaigns, I am confident in my ability to contribute effectively to your team.

Step 3. State your desire for an interview

Indicating in the cover letter closing that you look forward to discussing the role further shows that you are active and serious about the opportunity.

• Clearly express your interest in having a conversation about how you can benefit the company .
• Let them know you’re flexible and willing to accommodate their schedule for an interview.

I am eager to discuss how my skills and experiences align with the needs of your team in more detail. I am available at your earliest convenience for a meeting.

Step 4. Include a call to action

It is a direct way to prompt the employer to take the next step, which is typically contacting you for an interview . It provides clear instructions on how they can get in touch with you.

• When closing a cover letter, add your phone number and email address . Ensure these are correct and professional.
• Encourage them to reach out without sounding demanding .

Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for us to discuss this vacancy further.

Step 5. Express appreciation

Thanking the reader in the cover letter closing paragraph shows good manners and professionalism. It demonstrates that you value their time and consideration.

• Offer sincere thanks, and convey your gratitude for the possibility to apply.
• A simple thank you is usually sufficient. Avoid overly effusive language .

Thank you for taking the time to review my application. I appreciate your consideration and look forward to the opportunity to speak with you.

Step 6. Close formally

The closing statement is your final sign-off. A professional ending helps to maintain the formal tone of the cover letter.

• Use traditional words like "Sincerely", "Best regards", or "Kind regards" . These are standard and professional.
• Leave space between the closing phrase and your typed name.

Sincerely, John Smith

Step 7. Include signature

A handwritten signature adds a personal touch and can make your cover letter feel more formal.

Create your professional Cover letter in 10 minutes for FREE

Cover letter ending examples

Here are ways to end a cover letter, customized to suit different industries.

1. Technology cover letter ending example

I am genuinely excited about the prospect of joining TechSol as a Software Developer . The opportunity to work on cutting-edge projects like AI-driven applications is something I am passionate about. My extensive experience with Python and machine learning algorithms, coupled with my strong problem-solving skills, make me eager to contribute to your team’s success. I would love the chance to further discuss how my background aligns with your needs. Please feel free to reach out to me at (555) 987-6543 or via email at [email protected] to schedule a conversation. Thank you for considering my application. I look forward to the possibility of contributing to TechSol and am excited about the future innovations we can achieve together. Best regards, Emily Jones

2. Healthcare cover letter ending example

I am very interested in the role of Clinical Nurse Specialist at HealthCare Partners. The chance to provide high-quality patient care and work within a team dedicated to advancing clinical practices deeply resonates with me I would appreciate the opportunity to discuss how my clinical skills and dedication can benefit your company. Please contact me at (555) 345-6789 or email me at [email protected] to arrange a meeting. Thank you for your time and consideration. I am eager to bring my expertise to HealthCare Partners and contribute to your mission of exceptional patient care. Sincerely, Robert Miller

3. Finance cover letter ending example

I am enthusiastic about the opportunity to join FinVol as a Financial Analyst . The prospect of leveraging my expertise in data analysis and market research to support your investment strategies is incredibly motivating. My background in financial modeling and risk assessment aligns well with the goals of your team. I look forward to the possibility of discussing how my skills can benefit FinVol. Please contact me at (555) 678-9012 or via email at [email protected] to schedule a discussion. Thank you for reviewing my application. I am excited about the chance to contribute to your team and help drive financial success. Kind regards, Sarah White

4. Marketing cover letter ending example

I am thrilled about the opportunity to join Creative Dynamics as a Marketing Manager . Your commitment to market engagement is impressive, and I am eager to contribute my expertise in campaign management to your team. My proven track record in increasing brand visibility and engagement aligns well with your needs. I would be delighted to discuss how my background and skills can contribute to Creative Dynamics. Feel free to reach out to me at (555) 456-7890 or email me at [email protected] to set up a meeting. Thank you for considering my application. I am excited about the prospect of bringing my creative ideas and strategic approach to your team. Sincerely, Mark Taylor

5. Education cover letter ending example

I am very excited about the opportunity to join Riverside High School as an English Teacher . The chance to inspire and engage students through literature and writing is something I am deeply passionate about. My experience in curriculum development and student-centered teaching approaches would enable me to contribute effectively to your educational goals. I look forward to the opportunity to discuss how my teaching philosophy and experiences align with the needs of Riverside High School. Please contact me at (555) 234-5678 or via email at [email protected] to arrange a time for us to speak. Thank you for your consideration. I am enthusiastic about the possibility of contributing to your school and supporting student achievement . Best regards, Anna Green

6. Retail cover letter ending example

I am excited about the possibility of joining City Mall as a Retail Manager . The opportunity to enhance customer experience and drive sales in a dynamic environment is something I am eager to take on. My extensive experience in retail management and customer service will enable me to contribute to your store’s success. I would appreciate the chance to discuss how my background and skills can benefit City Mall. Please feel free to reach out to me at (555) 789-0123 or via email at [email protected] to arrange a discussion. Thank you for considering my application. I am looking forward to the opportunity to make a positive impact on your team. Sincerely, Jake Smith

7. Engineering cover letter ending example

I am thrilled about the opportunity to join Apex as a Mechanical Engineer . The challenge of working on advanced engineering projects and contributing to innovative solutions aligns perfectly with my career goals. My background in mechanical design and project management positions me well to add value to your engineering team. I would be grateful for the opportunity to discuss how my expertise can support Apex’s projects. Please contact me at (555) 567-8901 or email me at [email protected] to schedule a meeting. Thank you for considering my application. I am eager to contribute to your team and help achieve your engineering objectives. Kind regards, Lisa Johnson

How to close a cover letter: conclusion

In conclusion, knowing how to end a cover letter is crucial in making a lasting impression and reinforcing your candidacy.

By closing with confidence and professionalism, ensure that your cover letter ends on a high note, enhancing your chances of moving forward in the hiring process. Remember, a well-crafted conclusion is not just a formality but a vital part of your job application that can significantly influence your candidacy.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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What's the Best Resume Format for Freshers in 2024?

You just got into college.

You’re ready to make the most of your time in university, but first things first – you need a job.

Whether you want to support yourself during your studies or you’re looking for hands-on experience to prepare for the career ahead of you, you’re going to need a resume to get there.

But how can you make an effective resume if most of what you’ve been up to so far is studying?

Don’t worry; that’s where we come in.

In this article, we’re going to teach you how to make a flawless fresher resume.

We’re going to cover:

• What Makes a Great Fresher Resume Example
• 9 Steps to Writing the Best Fresher Resume
• What to Include in Your Fresher Resume

Let’s dive in.

What Is a Fresher Resume?

A fresher resume, also known as a freshman resume in the US , is a resume for a first-year university student.

Typically, fresher resumes have limited work experience, if any at all. They tend to focus on academic or extracurricular achievements and transferable skills gained from school projects or volunteer work .

Fresher students are usually looking for one of two types of opportunities: part-time jobs to support themselves during their studies or internships to gain experience in their chosen field.

So, these resumes need to highlight the student's potential, enthusiasm, and willingness to learn, instead of an extensive work history.

In this article, we're going to focus on fresher resumes for students looking to find a part-time job while they're studying. If you're interested in landing an internship related to your chosen field instead, check out our corresponding article for a guide to that.

Fresher Resume Example

The resume above is an excellent example of what a fresher resume should look like.

Let's look at what it does right:

• Uses a professional design. The resume maintains a simple, easy-to-read look that's appropriate for any type of job application.
• Sticks to the reverse-chronological resume format. This format highlights your most recent work experience and achievements first, which makes it a favorite amongst hiring managers worldwide.
• Lists relevant contact details . The contact information section includes the candidate’s full name, phone number, email, and location, so the hiring manager can easily contact them.
• Includes a resume headline . At the top of this resume, there is a resume headline that captures who the candidate is, along with their experience and key skills, at a glance.
• Highlights transferable skills . The resume emphasizes both hard and soft skills that are relevant to the position, such as cash handling, customer service, and teamwork.
• Showcases relevant experiences. Despite the candidate's inexperience, this resume effectively presents their previous work experience and extracurricular activities in a way that shows they’re the right fit for the job.
• Includes education details. The education section isn’t too detailed since the candidate has enough non-academic experience to fill up their resume.
• Leverages additional sections . This resume uses up any leftover space to add sections for languages, hobbies, and interests. These can provide a well-rounded picture of what the candidate is like and what they can do, which can tip the scales in their favor for some employers.

9 Steps Toward a Flawless Fresher Resume

You know what a great fresher resume looks like. Now, it’s your turn to make one .

Just follow these steps and you’ll be done in no time:

#1. Choose the Best Format

How you organize your resume affects how the hiring manager sees you.

So, start by choosing a resume format .

There are three main types of resume formats:

• Reverse-chronological (also known as chronological)
• Functional (also known as skill-based)
• Combination (which mixes elements from both of the above)

For your fresher resume, we suggest using the reverse-chronological format. It's the most popular with employers worldwide!

In fact, that’s the format hiring managers expect to see. It puts your most recent experiences and achievements first, so it helps employers quickly get an idea about what you've done so far and what your top skills are.

Here’s what the reverse-chronological resume format looks like in action:

#2. Adjust the Layout

You know you’re not supposed to judge a book by its cover, but you can’t help it - if the cover looks interesting, you’re more likely to pick up the book and see what it’s about.

Your resume’s layout works the same way. It determines if your resume is eye-catching and easy for the hiring manager to read.

Think about it – if your resume looks messy or cluttered, the hiring manager might not want to read it at all.

So, your goal is to make your fresher resume as visually appealing and readable as possible through the layout.

Here's how:

• Set appropriate margins. Use one-inch margins on all sides. This gives your resume a clean, balanced look without wasting space.
• Adjust the line spacing. Ideally, the line spacing should be 1.0 between text and 1.15 after subheadings. Make sure to keep it consistent throughout your entire resume.
• Choose a good font . Use a professional, easy-to-read font. We recommend choosing a classy but not overused font, something like Lora, Ubuntu, or Roboto.
• Keep it simple. As a fresher, you should focus on a clean, straightforward design. Avoid excessive colors or too many graphics that might overshadow the contents of your resume.
• Use the right file format . Save your resume as a PDF unless the job listing specifies otherwise. This ensures your layout remains consistent across different devices.

Or Just Use a Professional Resume Builder

Creating your fresher resume from scratch can be challenging.

You must adjust the margins, choose an appropriate font, figure out your resume’s design, and ensure everything fits on one page.

Luckily, there's a shortcut that can make things much easier for you.

Just use one of our professionally designed resume templates !

Each of our templates is made in collaboration with leading HR managers from around the world, which means your resume will meet industry standards and look stylish too.

Here's how a professional template might compare to a basic text editor  document:

#3. Include Relevant Contact Information

Now that you've sorted out how your resume looks, it's time to start filling in its contents. The first and easiest section to write is your contact information.

Here’s what this section should include:

• Full Name. (E.g. Daniel Lawson)
• Title. As a fresher, you can use a title like "University Student", "First-Year Economics Student" or the job title you’re applying for. (E.g. Cashier )
• Phone Number. Be sure to include the dial code in front of your phone number if you’re applying for a job abroad and double-check for any typos.
• Email Address. Use a professional email address instead of something quirky you made as a teenager. (E.g. [email protected], not [email protected])
• Location. Your city and country are usually enough, so don’t add a full postal address.

The most important thing you should remember about this section of your resume is that information needs to be factually correct.

This means that you have to proofread everything carefully for any typos, especially when it comes to your email address or phone number. It won’t matter how great the rest of your resume is if the hiring manager can’t contact you because a single letter or number is out of place.

Let’s look at some examples:

Contact Information

Tyler Oakley, Law Student 07700 456789 [email protected] linkedin.com/in/tyler-oakley Manchester, UK

Tyler O. 07700456789 [email protected] UK

#4. Add a Resume Headline (Summary or Objective)

On average, you have less than six seconds to impress a hiring manager.

That’s because hiring managers go over hundreds of resumes every day, so they only spend a few seconds on each before deciding if the candidate is worth reading about.

If you want your resume to make the cut, you have to give them something worthwhile right off the bat.

This is where your resume headline comes in.

You should always include a brief paragraph at the top of your resume that lets the hiring manager know what they can expect from the rest of your resume.

Depending on how experienced you are, your resume headline can be:

• A resume summary. The resume includes your amount of experience in the field, most impressive skills, and any standout achievements. We recommend using this if you have previous work experience.
• A resume objective. Includes your career goals, relevant skills, and enthusiasm for the role. Use this if you don’t have any work experience yet.

Here are two examples:

• Dedicated student with 8 months of customer service experience in a busy café environment. Skilled in cash handling, inventory management, and maintaining a clean workspace. Consistently received positive customer feedback and achieved a 98% accuracy rate in cash transactions. Eager to apply my strong communication skills and attention to detail to contribute effectively to the team at XYZ Store.

That’s a pretty good resume summary! It includes all the details that can sway a hiring manager to read more of the applicant’s resume, like their experience with customer service.

Now, let’s see how a resume objective looks:

• Enthusiastic first-year Business student at Cardiff University seeking a part-time retail position at XYZ Fashion Emporium. Quick learner with strong organizational skills developed through active participation in university clubs. Excited to gain hands-on experience in the fashion retail industry while contributing my passion for customer service and keen eye for visual merchandising to enhance the shopping experience.

Even without work experience to back them up, this candidate wrote a great resume objective.

#5. Emphasize Any Work Experience

The bulk of any resume is the work experience section .

Even if it’s limited, it’s still a crucial part of your resume. It shows potential employers what skills you've developed and how you've applied them.

So, here's how to format this section:

• Use reverse chronological order. List your most recent experiences first and work your way back to older ones.
• Be honest about your role. If you were a " Volunteer ," don't call yourself a "Team Leader" unless that was your actual role.
• Provide organization details. Include the name and location of the organization. You can also briefly describe what it is if you think it’s necessary. (E.g. “XYZ Org is a youth organization dedicated to teaching schools First Aid and emergency response techniques.” )
• Mention the period. Use the mm/yyyy format consistently throughout your resume.
• List responsibilities and achievements. Describe what you did in your role. Use five to six bullet points for your most recent experiences, and three to four for older ones.

Those are the basics.

But if you want to make your resume really stand out, here’s how:

• Tailor your work experience. Emphasize aspects of your previous experience that relate more to the job you're applying for. For example, if you're applying for a retail job, highlight your customer service skills from your volunteer work.
• Focus on achievements. Instead of just listing what you did, try to show what you accomplished while you were there. This proves you can add value to the team and it makes a much better impression on the hiring manager.
• Use specific examples. When it comes to achievements, try to quantify them where possible. For example, "Organized a school event for 200 students" is a lot more impactful than "Helped organize school events."
• Use action verbs. Avoid passive or cliche language. Instead of talking about how you “helped” with something, start each bullet point with a strong verb like "coordinated,” or "created" to show initiative.

Here’s an example of how this can look on your resume:

Bookstore Assistant

PageTurner Books

Lowell Peaks, USA

06/2022 - 08/2023

• Assisted customers in locating books and provided recommendations, enhancing customer satisfaction and contributing to a 15% increase in positive feedback.
• Organized and maintained inventory of over 5,000 books, ensuring accurate stock levels and a tidy store appearance.
• Operated cash register and processed an average of 50 transactions daily.
• Coordinated and hosted weekly storytime sessions for children, increasing foot traffic by 20% during typically slow periods.
• Implemented a new shelving system that improved book findability, reducing customer search time.

What if I Don't Have Work Experience?

As a fresher, there’s a chance you’re looking for your first job .

This means since you don’t have any work experience , you might not know what to do with this section. After all, isn’t it supposed to be the focal point of your resume?

Thankfully, there’s no need to worry!

Employers understand that students can’t have extensive work experience fresh out of high school .

All you have to do is focus on filling up your resume with any relevant or interesting experiences other than work. These can include:

• School projects
• Volunteer work
• Extracurricular activities
• Personal projects
• Academic achievements
• Relevant coursework

For example, if you organized a school event or led a group project, that can demonstrate valuable skills like leadership, organization, and teamwork .

Let’s look at an example of how you could format something like that on your resume:

Prefect & Event Coordinator

St. Mary's Comprehensive School Student Council

Chelmsford, Essex

08/2022 - 06/2024

• Organized and executed the annual school charity fair, raising £5,000 for local children's hospital.
• Managed a team of 15 student volunteers, delegating tasks and ensuring smooth event operations.
• Created and adhered to a budget of £1,000, tracking all expenses and revenues.
• Liaised with 20+ local businesses to secure sponsorships and donations for the event.
• Implemented a new online ticketing system, increasing pre-event sales by 40% compared to the previous year.

#6. List Your Relevant Skills

Next, it’s time to list your most important skills .

This is one of the most important sections on your fresher resume because it tells potential employers what you can do and how quickly you might adapt to the job.

But that doesn’t mean you should just list every skill you can think of. Instead, your skills section should be tailored precisely to the job you're applying for.

For example, if you're applying for a retail position at a clothing store, your customer service skills are way more important than your computer skills or knowledge of video games.

Here are some tips on how to list your skills properly:

• Highlight what the employer wants. Carefully read the job description and identify the required skills. Then, include the ones that apply to you in your resume.
• Research in-demand skills for the position. Look at similar job ads to see what skills are commonly required for this type of position and include ones you have.
• Separate your soft and hard skills. This makes it easier for hiring managers to quickly find what they're looking for. Soft skills might include communication or teamwork, while hard skills could be specific software knowledge or language proficiency.
• Be honest. Only list skills you actually have. It's better to have a few genuine skills than to exaggerate and risk being caught out in an interview.

Keep in mind that, as a fresher, you probably have a lot to learn before you can show off too many impressive hard skills. In that case, it’s fine to focus more on soft skills or keep both types of skills listed together.

#7. Expand on Your Education

Your education is likely one of your strongest assets as a fresher.

So, while we usually advise experienced professionals to keep their education section short and sweet, you can be more detailed.

Here's what to include here:

• Degree Name. The degree type and your major's name should be on top. (E.g. “BA in Economics” )
• University Name. Include the full name of your institution. (E.g. “St. Mary’s University” )
• Location. The city and country are usually enough information. (E.g. “London, UK” )
• Period Attended. Include your start date and, optionally, your expected graduation date. You can stick to the mm/yyyy format for consistency, or even just use the year.
• Relevant Coursework. If you've taken any courses pertinent to the job, you can list them.

Make sure to include your secondary school education right after you add the degree you’re currently pursuing.

Here's an example of how your education section might look:

BA in Business and Management

University of Manchester

Manchester, England

09/2023 - Present

• Expected graduation: June 2026
• Relevant coursework: Business Communication, Principles of Marketing, Organizational Behavior
• First-year academic achievement: Dean's List

Oakwood Sixth Form College

Birmingham, England

09/2021 - 06/2023

• A-Levels: Business Studies (A), Economics (B), Mathematics (B)

#8. Include Optional Sections

By the time you get here, you might be thinking, “Is that it? My resume still looks empty !”

Don’t worry! This is where the optional resume sections can come in.

These sections aren’t near as crucial as the main sections we already discussed but, used right, they can help you stand out.

Some sections you might consider include:

• Academic Achievements. High grades in relevant subjects, academic competitions you've won, or any scholarships you've received are worth mentioning.
• Relevant Coursework. If you've taken any classes that are particularly relevant to the job you're applying for, you can dedicate a separate section to them.
• Volunteer Work. Any volunteering you've done shows initiative and community spirit, and it can prove employers you can work as part of a team.
• Languages. If you speak multiple languages, this can be a valuable asset in different customer service roles.
• Extracurricular Activities. Involvement in clubs, sports teams, or student organizations can show leadership or time management skills .
• Hobbies and Interests. Some employers like to see this to get a sense of your personality and appreciate some extra information about you. Just make sure to keep it professional and, if possible, relevant.

Academic Achievements:

• Top 5% in A-Level Economics
• School Prefect, 2022-2023
• Winner, Regional Debating Competition 2023
• Guarani (Native)
• Spanish (Bilingual)
• English (Intermediate)

#9. Include a Cover Letter

Sometimes, something that looks like a small detail can make a huge difference in your job search.

In this case, that detail is writing a cover letter .

Even for part-time jobs, a well-written cover letter can set you apart from other applicants. 

Writing a cover letter shows the employer that you're genuinely interested in the position, you've put effort into your application, and you're worth considering for the job even if you have limited work experience.

However, a lot of freshers struggle with writing cover letters. After all, they’re not exactly like motivational letters , which you likely had to write to get into university.

Thankfully, writing a cover letter can be super easy – so long as you have the right approach.

Before we move on to some crucial cover letter tips , let’s look at what a great fresher cover letter looks like:

• Add your contact information. Your cover letter's header should match your resume, including your full name, phone number, and email address.
• Address the employer. Try to find out who will be reading your application. If you can't find a specific name, use a general title like "Dear Hiring Manager" or "Dear Company XYZ Team". Just don’t use something generic like “Dear Sir/Madam” or “To Whom It May Concern,” because those are too impersonal.
• Create a strong opening. In your first paragraph, mention the specific position you're applying for and briefly explain why you're interested. Depending on how it relates to the job, you might want to mention your major or any relevant skills you've developed.
• Expand on the details. Use the body of your cover letter to highlight any relevant experiences and explain how they’ve prepared you for the role. Show enthusiasm for the company and focus on your eagerness to learn and contribute to the team.
• End your cover letter effectively. Conclude by reiterating your interest in the position and your enthusiasm to contribute to the company. Include a call to action and a formal closing line, like "Sincerely" or "Best regards," followed by your full name.

Your cover letter is a great place to mention your availability, especially if you’re applying for a part-time position around your class schedule.

FAQs on Fresher Resumes

Still wondering something about fresher resumes? Check out the answers to some of the most frequently asked questions below.

#1. What’s the Difference Between a Fresher Resume and a Freshman Resume?

There's no significant difference between a fresher resume and a freshman resume. 

The term "fresher" is commonly used in the UK, while "freshman" is used in the US, but both terms refer to first-year university students.

Just keep in mind that the proper language might be different depending on what country you’re in, so your resume should reflect that. Use the correct terminology and grammar, whether that’s American, Australian , or something else.

#2. Does a Fresher Need a CV or Resume?

In most of the world, including the UK, the words CV and resume are used interchangeably. 

However, in the US, a CV typically refers to a comprehensive academic document , while a resume is a concise summary of qualifications meant for a specific job application.

For most part-time jobs, freshers should use a resume. But if you’re applying for academic positions or certain internships, a detailed CV might be more appropriate. Make sure you check the job listing to see if they specify the type of document they want you to submit with your application.

#3. How Do I Write a Good Resume as a Fresher?

First, choose a professional resume template so your application sticks out while being easy to read. If your resume doesn’t look good, the hiring manager might not read it at all.

Next, fill in all the relevant information. Include skills, coursework, and any achievements, work-related or academic, depending on your experience. If you don’t have any work experience, include extracurricular activities, personal projects, or volunteer experience.

Make sure your resume emphasizes your enthusiasm and willingness to learn. Then, before sending it, proofread it for any errors and make sure you’ve included enough keywords from the job ad.

#4. How Long Should a Resume Be for Freshers?

Your fresher resume should ideally be one page long. This gives you more than enough space to showcase your key qualifications, skills, and experiences without overwhelming the employer.

As a fresher, you likely don't have a lot of work experience to begin with, so one page lets you present the experience you do have in a way that can stick out. It also shows the hiring manager that you can communicate effectively and prioritize information, which is a valuable skills for any job.

Key Takeaways

You’ve made it to the end of our article!

By now, we’re confident you can write a great fresher resume.

But before you go, let’s quickly recap what we’ve learned so far:

• Choose a clean, professional resume template to make a good first impression without worrying about the layout.
• Write a concise resume objective that showcases your enthusiasm, relevant skills, and career goals, so the hiring manager can see what you offer at a glance.
• If you don’t have any work experience, highlight achievements from your studies, extracurricular activities, or volunteer work.
• Always tailor your skills section to match the job description, and include both hard and soft skills.
• Use optional sections to fill up space on your resume. Categories like “Academic Achievements” or “Hobbies and Interests” are a great choice because they let you paint a more comprehensive picture of yourself as a candidate.
• Include a well-written cover letter to complement your resume, explaining your interest in the position and how your unique experiences make you a good fit.

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Copy of Critical Writing Program: Writing With AI - Fall 2024: Resume Resources

• Getting started
• News and Opinion Sites
• Academic Sources
• Grey Literature
• Substantive News Sources
• What to Do When You Are Stuck
• Understanding a citation
• Examples of Quotation
• Examples of Paraphrase
• Chicago Manual of Style: Citing Images
• Researching the Op-Ed
• Researching Prospective Employers
• Resume Resources
• Cover Letter Resources

Résumé Resources

• Preparing Effective Résumés - Penn Career Services 
• Résumés and CVs - Purdue Online Writing Lab (OWL) - These OWL resources will help you compose effective résumés and curricula vitae (or CVs) for your job search. This section includes resources on page design (which includes using white space, headings, and fonts), as well as resources on tailoring your résumé for specific employers. This section also contains links to other OWL resources geared for entry-level and skilled labor positions.
• CareerOneStop  Résumé tutorials guide job seekers through resources for resume types, design, and essential features.

LinkedIn Learning - Online Video Tutorials

LinkedIn Learning  (previously Lynda.com) is an online training library that provides access to video tutorials covering a wide selection of topics, including cover letters, resumes, and career development. New and improved courses are added weekly. University students, faculty, and staff have access to LinkedIn Learning.

Here are just a few of the many video tutorials available:

• Cover Letter Tips with Jenny Foss
• Managing Stress and Building Resilience While Job Hunting with Careercake
• Writing a Resume with Stacey Gordon
• Designing a Resume for Creatives with Ina Saltz
• A Career Strategist's Guide to Getting a Job with Jenny Foss
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• Next: Cover Letter Resources >>
• Last Updated: Sep 10, 2024 9:22 AM
• URL: https://guides.library.upenn.edu/writingwithai