Explore the latest in immigration with VisaVerge.com: your hub for Visa rules, OPT, H1B, H4, Green Card, EAD, and PERM process news and updates.

  • Immigration

Sample Cover Letters for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

  • Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
  • Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

  • Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
  • Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

  • If it’s for tourism, highlight some attractions or events you plan to attend.
  • For business, mention your business contacts and the essence of your visit.
  • If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

Also of Interest:

Sample invitation letters for canada visa, guide to filling out the customs declaration form 6059b in the us.

  • Include your arrival and departure dates.
  • List the places you intend to visit, along with accommodation arrangements.
  • For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

  • Mention your employment status, job title, employer details, and the length of your employment.
  • If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

  • State your annual income or provide evidence of savings.
  • If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

  • Summarize the reasons why you should be granted a visa.
  • Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

  • Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

  • Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
  • Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
  • Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

Avatar

Verging Today

New USCIS Rules for H-1B Workers After Layoffs

New USCIS Rules for H-1B Workers After Layoffs

USCIS issues guidelines for H-1B layoffs impacting immigrant workers at companies like Google and Walmart. Stay informed on visa terminations.

Trending Today

U.s. visa invitation letter guide with sample letters.

Learn how to write an invitation letter for a U.S.…

H-1B 2025: Will There Be a Second Lottery?

The USCIS announced the completion of the initial H1B 2025…

Thailand Visa-Free Entry for 93 Nations Starting June 2024

Thailand enhances tourism with Travel Simplification: 93 countries now eligible…

Applying for a Schengen visa involves various documents, one of…

Understanding the July 2024 Visa Bulletin: A Guide to U.S. Immigration Policies

The July 2024 Visa Bulletin provides crucial dates for filing…

F1 Visa Student Tax Guide: Understanding OPT Taxes

Participating in Optional Practical Training (OPT) can have tax implications…

Top 10 B-1/B-2 Visa Interview Questions with Answers

Prepare for your B-1/B-2 Interview with these 20 sample questions…

The Benefits and Immunity of a Diplomatic Passport: Explained in Detail

A diplomatic passport grants certain privileges and immunities to its…

Bringing Prescription Medications to the UK: Requirements and Regulations

When bringing prescription medications to the UK, it is important…

How to Fill Form I-589: Asylum Application Guide

Form I-589 is for asylum seekers in the U.S., granting…

Sign in to your account

Username or Email Address

Remember Me

logo

Popular Searches

  • Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

Lakshmi Lavanya Pagallu

10 min read

Updated On Jan 22, 2024

Arrow

Share on Whatsapp

Share on Email

Share on Linkedin

 Cover Letter for a Schengen Visa: Types, Format Samples & More

Limited-time offer : Access a free 10-Day IELTS study plan curated for you

Table of Contents [ Show ]

What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

  • Clearly articulate the purpose motivating your visit to a Schengen country.
  • Specify the exact dates for your intended entry and departure.
  • Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
  • Indicate your accommodation arrangements upon entering the Schengen region.
  • List all the countries included in your travel plans.
  • Provide information about your current employment status.
  • If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

  • Start with a formal salutation.
  • Provide your name, address, contact details, and nationality.
  • Clearly state your intention to apply for a Schengen visa.
  • Introduce yourself briefly, mentioning your nationality and current residence.
  • Specify the purpose of your visit (tourism, business, family visit, etc.).
  • Mention the planned dates of your stay in the Schengen area.
  • Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
  • Explain your financial plan for supporting yourself during the visit.
  • Confirm personal funding and attach supporting financial documents.
  • List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
  • Express gratitude and formally request the approval of your Schengen visa application.
  • Offer cooperation and assure compliance with regulations.
  • End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Subject: Application for Schengen Visa for [Your Name]

Dear Sir/Madam,

I am writing to apply for a Schengen visa to [Country or Countries you plan to visit] for [Specify the purpose, e.g., tourism, business, family visit] from [Start Date] to [End Date]. I am a citizen of [Your Country] and currently reside at [Your Address].

I am planning to visit [List of Schengen countries you plan to visit] during my stay. The primary purpose of my visit is [Provide details of your purpose, such as attending a conference, exploring tourist attractions, visiting family or friends, etc.]. I have attached the necessary documents to support my application, including my flight itinerary, hotel reservations, and a detailed travel itinerary.

During my stay in the Schengen area, I intend to [Briefly mention your planned activities and places you will visit]. I assure you that I will return to my home country before the expiration of the visa.

In terms of financial support, I will be personally funding my trip. To demonstrate my financial stability, I have attached [Include supporting documents such as bank statements, pay stubs, and any other financial documents].

I have also purchased travel insurance for the duration of my stay, covering medical expenses and repatriation, with a coverage amount of [Specify the coverage amount].

Enclosed, please find the following documents to support my visa application:

1. Completed visa application form.

2. Passport-sized photographs.

3. Passport and previous visas.

4. Flight itinerary.

5. Hotel reservations.

6. Travel insurance.

7. Proof of financial means (bank statements, pay stubs, etc.).

8. [Any additional documents relevant to your application].

I kindly request you to consider my application favorably and grant me the Schengen visa. I am committed to complying with all the rules and regulations of the Schengen area and ensuring my return to [Your Country] within the specified period.

Thank you for considering my application. I am available for an interview at your convenience.

Sincerely,

[Full Name]

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Dear Sir or Madam,

I am drafting this letter to formally request a Schengen Business Visa for [applicant’s full name] with passport number XXXX.

I wish to confirm that [applicant’s full name] is a valued employee at our esteemed company, [company’s name], holding the position of [job title or position]. [The applicant] has contributed to our company for a period of [X number of years] and is now required to travel to Germany to visit our esteemed partner, [partner company’s name], during the dates April 20 to April 30, 2019.

While at [partner company’s name] in Germany, [the applicant] will be actively involved in the following responsibilities:

[The applicant] will be accommodated at [hotel name/other accommodation], and all associated expenses will be covered by our company, if applicable.

Should you have any further queries, please feel free to contact me directly.

Thank you for your attention to this matter.

Best regards,

[Name of employer/supervisor along with signature]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Dear Sir or Madam,

I am submitting this letter to seek a Schengen visa for my upcoming trip to the Netherlands, scheduled from April 20 to May 10, 2019. I am an independent traveler, and my primary purpose for visiting the Netherlands is tourism.

My itinerary includes exploring renowned attractions like the Van Gogh Museum, Anne Frank's house, and the Keukenhof gardens to witness the captivating tulip display.

Additionally, I plan to visit Germany from April 29 to May 5 to spend time with my sister in Dusseldorf, where I will be staying at her residence. Afterward, I intend to return to the Netherlands to explore The Hague before concluding my trip.

Currently employed at [name of company/organization] with the role of [job position], I have accumulated X years of experience, boasting an annual salary of XX. Enclosed is the No Objection Certificate from my employer endorsing my travel plans.

I am financially self-sufficient for this trip, and I have included supporting documents validating my ability to cover all expenses during my stay.

Outlined below is a proposed itinerary for my activities:

April 20: Arrival at Amsterdam Airport Schiphol and stay at The Alfred Hotel in Amsterdam |

April 21: Private Tour at Van Gogh Museum |

April 22 – April 28: Exploring Amsterdam |

April 29:Train from Amsterdam to Dusseldorf with ICE International |

April 20 – May 4: Visit sister and explore Dusseldorf and surroundings in Germany |

May 5: Train from Dusseldorf to The Hague with Flixbus and stay at Stadsvilla Hotel |

May 10: Departure from the Netherlands via Amsterdam Airport Schiphol |

Enclosed with this letter are the required documents for my visa application:

I trust that the information provided is comprehensive for a favorable response to my application. Thank you for your time, and please feel free to contact me for any additional information.

Best regards,

[Traveler Name]

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

  • Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
  • Medical History: Provide a concise medical history for context.
  • Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Dear Sir or Madam,

I am composing this letter to seek a Schengen Medical Treatment Visa for my patient, [applicant’s full name], holding passport number XXXX.

[Applicant’s name] has been diagnosed with [XYZ] and requires [XYZ] treatment at [medical facility name] in Germany.

[Provide detailed diagnosis]

[Include relevant medical history]

[Explain the nature and duration of the proposed treatment to be received in Germany]

I trust that the information provided in this letter is sufficient for the consideration of my patient's Schengen Visa application.

Should you have any further inquiries, please feel free to contact me.

Thank you for your attention.

Best regards,

[Name of the doctor along with signature]

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

  • Cover Letter for Visa Application Italy
  • Highlight your ties to your home country, such as family, employment, and studies.
  • Clearly state the purpose of your visit, outlining planned activities and dates.
  • Provide proof of funds to cover your travel expenses.
  • Cover Letter for Visa Application Austria
  • Specify the purpose of your visit, detailing the places and activities you'll engage in.
  • If applying for a multiple-entry visa, provide a valid reason.
  • Assure your return to your home country after the visa period.
  • Cover Letter for Visa Application France
  • Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
  • Indicate whether you have travel insurance for unforeseen medical expenses.
  • Align your visit with academic, professional, or personal goals.
  • Cover Letter for Visa Application Germany
  • In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
  • Provide evidence of funds to cover expenses like food, accommodation, and transportation.
  • List all intended destinations you plan to visit.
  • Cover Letter for Visa Application Finland
  • Detail arrangements for accommodation, food, and travel.
  • Describe your planned activities, trips, events, meetings during your stay.
  • Specify if you are seeking a multiple-entry visa and provide reasons.
  • Cover Letter for Visa Application Spain
  • Affirm that you have the financial means to support yourself during your stay.
  • Provide a comprehensive overview of your travel plans.
  • Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

  • Completed Schengen Visa Application Letter/Form
  • Valid passport with at least six months of validity
  • Passport-size photos adhering to Schengen visa photo guidelines
  • Flight itinerary or reservations
  • Schengen Visa Travel Health Insurance
  • Proof of accommodation within a Schengen country
  • No Objection Certificate from your employer/school
  • Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
  • Proof of paid Schengen Visa fees
  • Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

  • The Embassy or Consulate of the Schengen country you intend to visit.
  • The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
  • A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
  • You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

  • Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

  • Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

  • Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

  • Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

  • Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

  • How Can I Avoid Schengen Visa Rejection? (Expert Tips)
  • A Comprehensive Guide to Germany Visa Requirements in 2023-24
  • Cost of Studying in Germany: All You Need to Know
  • Complete Guide on Sweden Visa Types & Requirements
  • Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

Related Articles

List of Top 10 English Speaking Countries in Europe: Complete Details

List of Top 10 English Speaking Countries in Europe: Complete Details

Krithika Babu

Top 7 Reasons for Canada Student Visa Rejection in 2024

Top 7 Reasons for Canada Student Visa Rejection in 2024

Nisha Menon

Low Cost MBA Colleges in the UK for Indian Students 2024: Top Affordable Colleges

Low Cost MBA Colleges in the UK for Indian Students 2024: Top Affordable Colleges

Most Affordable MBA Universities in Canada for International Students 2024

Most Affordable MBA Universities in Canada for International Students 2024

blinkvisa.com

Cover Letter for Schengen Visa: The Easy Way – Get Samples

by admin | Feb 6, 2024 | cover letter

If you are a citizen of a country that needs a Schengen visa to visit Europe, then you are already aware of the requirement to submit a cover letter for a Schengen visa along with a travel itinerary (for tourist and business visa applicants). But how do you write one? What is the format of the perfect cover letter? . This post will show you how to get a cover letter for your visa processing

How do I get a cover letter for Schengen visa?

If you want to get a cover letter for Schengen visa that is properly structured and used by over 50,000 customers, then you can make one using the FlightGen app. All you need to do is answer questions related to your visa requirements, & your cover letter will be created for you in perfect format. You are free to edit your cover letter as many times as you wish in the future

FlightGen App

The FlightGen App creates a hybrid cover letter that includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this is the exact format that we use for all our visa customers.

What is a Cover Letter for Schengen Visa Application?

One of the important document is cover letter for Schengen visa, which contains lists of all the important details of a visa application, like the reason for your visit, the travelling dates of your trip, and the documents and paperwork that were sent in to support the application for a Schengen visa.

Cover letters are the first thing a visa officer will read, so it should be at the top of any other documents you submit with your Schengen visa application. It is also one of the most significant since the visa officer may cancel your visa application if he discovers inconsistencies in your visa letter.

What does a cover letter for Schengen visa include?

According to Createcoverletter.com , a cover letter for a visa is a document addressing the consulate of the visa application with a brief on the applicant’s purpose of travel, work status, and the general day-wise travel plan he intends to pursue in making a case for the approval of his visa. A cover letter is also called as personal cover letter, or covering letter, or a letter to the embassy for a visa request. They all mean the same thing, this is also the only place where you can talk to the visa officer and make them clear why your visa needs to be approved so use this as an opportunity to provide more clarity to your application.

The cover letter format for Schengen visa will include the following sections in the same order:

  • Address of the consulate (If you are applying with Germany, then the german Consulate)
  • What type of visa you are applying for (tourist, business, visitor, student or other types.)
  • Purpose of your travel with a two-line description Example: I am going on a backpacking trip across Germany, Spain, and Portugal for 20 days. I will also be partaking in Oktoberfest, which has been a dream from a long time.)
  • The dates you intend to enter and leave.
  • A prepared travel itinerary for your activities in the Schengen Area.
  • Proof of your employment status (Are you working or self-employed?)
  • Once you enter the Schengen area, where are you going stay.
  • Mention all the planned Schengen countries that you are intend to visit
  • Documents were submitted for visa approval.

Your contact details if the consulate wants to get in touch with you if they have any doubts about your application. Email and phone numbers should be enough. Your signature is an attestation.

Is a covering letter required for Schengen visa applications?

Yes. A cover letter is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a cover letter during your Schengen visa appointment.

Why do I need cover letter for Schengen visa application?

When your Schengen visa application arrives at the desk of the visa officer, the first thing they will read is your cover letter. This is because it shows that you are serious about your trip and want to return to your home country. The visa officials can see where your application for a visa is missing or doesn’t make sense.

Or you might missed to submit all the necessary documents for which your visa to be approved. If this is the case, the visa officer may call you and ask for more information, which you could have included in your cover letter.

Is covering letter required for Schengen visa Application ?

Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both requirements. The next section deals with travel itinerary.

Where do I submit the cover letter for Schengen visa?

Submitting your cover letter for Schengen visa is completely depend on which country you are applying from. Check out here that where to submit your cover letter:

  • Consulate or embassy of the particular Schengen country which you have planned to visit
  • If the country you want to visit doesn’t have a foreign mission in your home country, you can go to the Embassy or Consulate of another Schengen country.
  • Visa Application Center (VAC) : The Embassy or Consulate of the Schengen country which you are going to visit has given the it’s responsibility of applying for visas to this agency.

What are the documents needed in a cover letter for Schengen visa application?

This depends on the type of visa you are applying for as the documents you submit for tourist visa is different from a business visa. But there are a set of documents that is common for most of the visa types such as:

  • A passport with at-least 6 months of validity from the date of visa approval.
  • A completed visa form, or two visa forms in some cases.
  • Any flight bookings or  flight itinerary for visa.
  • Proof of accommodation , such a hotel or resort bookings.
  • Proof of sustenance, such as bank statements, credit cards, or a sponsorship letter.
  • Photo as per visa specification
  • Proof of ties to your home country, such as your home, tax payments, or electricity bills.
  • Proof of work, such as an employment letter or certificate of incorporation for your company.
  • A travel itinerary with a day-wise breakup of your activity once your visa is approved.

What does the travel itinerary for a visa mean?

A travel itinerary for visa is a day-wise breakup of travel plan that you intend to pursue once your visa is approved. This is used by the visa consulate to determine two things.

  • What is the purpose of your travel? (Example: backpacking, honeymoon, visiting a friend or relative, for attending a trade fair or event.)
  • What should be the validity period of your visa, if approved? (If you are travelling for 20 days, then your visa will have a validity of 22 days from the trip start date.)
  • Should you get a single-entry or multiple-entry visa? (Example : If you plan to travel to London during your Europe trip, then you need to have a multiple entry visa; otherwise, you will not be allowed to re-enter Schengen area.)

So keep these things in mind. Please add a buffer of 2 days on your trip start and end dates.

Sample covering letter for Schengen visa Application

What we love about the FlightGen App is it provides you with the ability to add a travel itinerary in your cover letter itself. This is the cleanest way and takes care of both visa requirements in a single document.

Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022

Sep 10, 2022: Depart from New York & land in Zurich.Check in to my hotel Sep 11, 2022 : Day trip to Swiss Villages in Interlaken & Grindelwald with a local friend Sep 12, 2022: Walk around Zurich touristic highlights. In the evening, go on Felsenegg CableCar and Ferry Ride Sep 13, 2022 : Take a train to Bern and checkin to my hotel (Hotel EinstienHaus) Sep 14, 2022: Take a day tour with a professional tour guide, and in the evening, enjoy cheese and fondue tasting. Sep 15, 2022 : Visit Einstein house and, in the evening, depart to Geneva Sep 16, 2022: Take the Geneva Hop-On Hop Offtour. Sep 17, 2022: Visit St. Pierre Cathedral and, in the evening, take a stroll around the city landmarks. Sep 18, 2022: Take a rental car from Geneva to Lake Como. Check-in to my hotel (Olendra Inn) Sep 19, 2022 : Enjoy the day around Lake Como Sep 20, 2022: Depart to Milan and visit Duomo.Check in to my hotel (Casa Dumo de Milano).

What is the right format for a cover letter for Schengen visa ?

The cover letter should be in English only and of A4 size in pdf format. A copy of this document must be placed on top of your visa application. The next section will provide you with a sample cover letter for each and every consulate type.

Cover letter for Austria Schengen visa

If you are applying for a S chengen visa with the Austrian consulate , then you can use the format of your cover letter using the FlightGen App. The changes that need to be made would be: Address of the Austrian Consulate in your Jurisdiction The type of Schengen Austria visa that you are applying for What is your purpose of traveling to Austria? Proof of financial means (are you working or self-employed?). Documents submitted for an Austrian visa. To know more about cover letter for Austria visa

Cover letter for Germany Schengen visa

Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa .

Cover letter created using FlightGen App Consulate of Germany House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021 Sept 20 2022 Subject: Approval of my Schengen Tourist Visa with Germany Consulate

Dear Sir/Madam, I would like to visit Germany for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Spain & Portugal. Travel Purpose: I am visiting Germany for my vacations. I intend to backpack from Munich to Salzburg and Hallstatt. I will also be going to Barcelona and Lisbon As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa. Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back toMumbai from Barcelona I am currently working at Swiggy as Delivery Agent. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application:

Proof of the visa fee paid Original and copy of my passport with minimum 6-month validity Flight itinerary from an agent. The itinerary will be ticketed once the visa is approved. Bank statement from my sponsor for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022 ( James Matter ) Ph : +85134579449 Email:  [email protected]

Cover letter for Spain Schengen visa

If you are applying for Spain Schengen visa , then keep in mind that you will not be applying with VFS but with BLSS Spain .Below is the sample cover letter if you were to apply for a Schengen visa to Spain. To know more about cover letter for Spain visa

Cover letter created using FlightGen App Consulate of Spain No. 6, Nimmo Rd, Santhoshi Nagar, Santhome, Mylapore, Chennai, Tamil Nadu 600004 Sept 23 2022 Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Spain for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Portugal & Austria. Travel Purpose: I am visiting Spain for my honeymoon along with my wife . As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back to Mumbai from Barcelona

I am currently working at Royal Syrian Bank as Branch Manager in Chennai. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the Spanish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Proof of visa fee paid. Original and copy of my passport with minimum 6 months validity Flight itinerary from an agent. The itinerary will be ticketed once visa is approved. Bank statement from my sponsorer for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

Sincerely, Date: Dec 1, 2022 ( Laura Merchant ) Ph : +85134579449 Email:  [email protected]

Cover letter for Portugal Schengen visa

If you are applying for a Schengen visa with the Portugal consulate, then the below sample can be used as a template to create your cover letter. To know more about cover letter for Portugal visa

Cover letter created using FlightGen App Consulate of Portugal 3 Portland Pl, London W1B 1HR, United Kingdom Sept 27 2022

Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Portugal for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Belgium and Croatia. Hence I request you to issue me a multiple entry visa Travel Purpose: I am visiting Portugal to visit my aunt. She stays in Casandra and I will be visiting Gent and Split in my trip as well. As Australian citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

  • Oct 6, 2022 : Land in Lisbon from London & checkin with my aunt.
  • Oct 7, 2022 : Visit Belhem Tower & Time out Market.
  • Oct 8, 2022 : Take a day tour to Carmo convent along with LxFactory.
  • Oct 9, 2022 : Take a flight to Brussels & checkin to my hotel in Gent
  • Oct 10, 2022 : Walk around and Explore Genk and try famous Leffe beer.
  • Oct 11, 2022 : Take flight to Split
  • Oct 12, 2022 : Take a cruise from Split to Liverpool
  • Oct 13, 2022 : Return back to London from Liverpool

I am currently working at Chelsea Football Club as Matchday Steward. My aunt is the sponsorer of this trip. I am following the requirements as mentioned on the Portugese consulate website. Please find enclosed the following documents to support my Schengen Visitor Visa application

  • Proof of visa fee paid.
  • Original and copy of my passport with minimum 6 months validity
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Bank statement from my sponsorer for this trip.
  • Travel Insurance for the duration of my stay as per visa specifications mentioned on the
  • consulate site
  • Duly filled visa application form
  • My employment contract
  • Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Dec 1, 2022 ( jenny rashford ) Ph : +85134579449 Email:  [email protected]

Cover letter for Belgium Schengen visa

Below is a sample cover letter to be used if you want to apply for Belgium Schengen visa . The same was prepared using FlightGen app. To know more about cover letter for Belgium visa

Cover letter created using FlightGen App

Consulate of Belgium Trasacco Valley, Phase II Taricone East Legon P.O. Box CT 3890, Cantonments Accra ,Ghana

Sept 8 2022

Subject: Approval of my Schengen Tourist Visa with Belgium Consulate

Dear Sir/Madam, I would like to visit Belgium for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to London & Austria. Travel Purpose: I am visiting Belgium for 10 day vacation for 3 days in Genk and two days in Salzburg and spend the rest of the days in London.

As a Ghana citizen, I need to get a Schengen Tourist Visa for the same.I intend to pursue the below itinerary on my trip.

  • Oct 6, 2022 : Land in Brussels from Accra airport
  • Oct 7, 2022 : Visit Genk and take a walking tour around the town
  • Oct 10, 2022 : Fly to Salzburg and go to Fortress Hohensalzburg
  • Oct 11, 2022 : Take a tour around Mozart’s Birthplace and Hangar 7.
  • Oct 12, 2022 : Fly to London and stay with my friends for 2 days.
  • Oct 13, 2022 : fly back to Accra from London

I own a bakery in Accra for the past 20 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Belgian consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

  • Flight itinerary f rom an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order. If you need to contact me for further clarification or

additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022

( Gombele Saliba ) Ph : +85134579239 Email:  [email protected]

Cover letter for France Schengen visa

If you are applying for a France Schengen visa , then the below cover letter format can be used. The same was prepared using FlightGen app. To know more about cover letter for France

Cover letter created using FlightGen App Consulate of France 4 Montgomery St #3400, San Francisco, CA 94104, USA August 8 2022 Subject: Approval of my Schengen Tourist Visa with France Consulate for Honeymoon

Dear Consulate, I would like to visit France for tourism between Oct 6, 2022 and Oct 13, 2022 Travel Purpose: I am visiting France for 7 days for my honeymoon along with my wife. As a Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Paris and Check into our hotel in Gaare Du nord.
  • Oct 7, 2022 : Visit the Eiffel Tower and take a river cruise on Sienne.
  • Oct 8, 2022 : Take a hop on hop off City tour on Big Bus.
  • Oct 10, 2022 : A full day experience in Louvre Museum.
  • Oct 11, 2022 : Stroll around Montmarte.
  • Oct 12, 2022 : Watch a football match in PSG Stadium.
  • Oct 13, 2022 : Fly back to San Francisco from America.

I work as a lead Engineer in Facebook for the past 3 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

  • The same documents has been submitted for my wife

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Saravana Bhavana) Ph : +85134579239 Email:  [email protected]

Cover letter for Switzerland Schengen visa

Switzerland is a dream destination for many. If you have applied for a Switzerland Schengen visa,although Switzerland is not part of the Schengen area you are allowed to visit Switzerland on a Schengen visa. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Switzerland

Cover letter created using FlightGen App Consulate of Switzerland Pier 17, Suite 600, San Francisco, CA 94111, United States Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Switzerland Consulate for Honeymoon

Dear Consulate, I would like to visit Switzerland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Switzerland since I love train tours and eating chocolates As a Pakistan citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Zurich and Check into my hotel in the same.
  • Oct 7, 2022 : A day tour around Zurich eating Chocolates and Foundue.
  • Oct 8, 2022 : Take a cruise on the Zurich lake and go up the mountain train.
  • Oct 9, 2022 : Day trip to Grinelwald.
  • Oct 10, 2022 : Visit Austria and go to the scenic village in Hallstatt.
  • Oct 11, 2022 : Take a day trip in train to Munich and attend Oktoberfest
  • Oct 12, 2022 : Munich city tour along with my friends.
  • Oct 13, 2022 : Fly back to San Francisco.

I work as the CEO of blinkvisa.com for the past 3 years. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

  • Proof of visa fee paid

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Mohammad Ghrewaty) Ph : +85134579239 Email:  [email protected]

Cover letter for Czech Republic Schengen visa

Though not on top of everybody’s travel list, if you want to see a charming and a relaxed side of Europe then Czech republic is a great choice. Hence the cover letter format would be. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Czech Republic visa

Consulate of Czech Republic PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates

Jan 18 2022

Subject: Approval of my Schengen Tourist Visa with Czech Republic Consulate

Dear Consulate, I would like to visit Czech for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Czech & the bavarian region.

As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Prague and Check into my hostel.
  • Oct 7, 2022 : A day tour around Prague enjoying Prague beer.
  • Oct 8, 2022 : Take tour around Prague Castle and Charles Bridge.
  • Oct 9, 2022 : Visit Vyšehrad and visit local pubs.
  • Oct 13, 2022 : Fly back to Abu Dhabi

I work as the Marketting Manager of Etislat telecom for the past 3 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Czech consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

  • F light itinerary from an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order.

( Mohammad asani) Ph : +8513457000 Email:  [email protected]

Cover letter for Denmark Schengen visa

If you have a penchant to experience Scandinavian regions, then Denmark is a wise choice. While there, you could also visit the Faroe Islands. The cover letter example for the Denmark Schengen visa format would be:. To know more about cover letter for Denmark

Cover letter created using FlightGen App Consulate of Denmark PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Denmark Consulate

Dear Consulate, I would like to visit Denmark for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Norway & Iceland.. Travel Purpose: A trip with my friends to experience Scandinavian culture & enjoy Icelands unique architecture. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Copenhagen and Check into my hostel.
  • Oct 7, 2022 : A day tour around Copenhagen and visit the Carlsberg park.
  • Oct 8, 2022 : Take a flight to Iceland and checkin to my hotel.
  • Oct 9, 2022 : Rent a car and take on the ring route
  • Oct 10, 2022 : Day tour to see the northern lights.
  • Oct 11, 2022 : Take a Flight to Oslo and check into my hotel.
  • Oct 12, 2022 : Visit the Fortress & The Vigeland Park
  • Oct 13, 2022 : Fly back to Abu Dhabhi

I work as the Marketting Manager of Burj Khalifa for the past 5 years. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the Denmark consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Italy Schengen visa

Italy is one of the most popular tourist destinations in Europe, and if it is part of your plan, then you can use the sample cover letter below. To know more about how to create cover letter for Italy visa

Cover letter created using FlightGen App Consulate of Italy  Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate

Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Switzerland & France. Travel Purpose: I am going on a solo trip exploring the northern Italy region , lake como, Switzerland and a part of Paris. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Milan and check into my hotel.
  • Oct 7, 2022 : Visit Duomo in Milan and enjoy pizza.
  • Oct 8, 2022 : Take a train to Lake como and checkin to my hotel
  • Oct 9, 2022 : Explore the castles and scenery around Lake como.
  • Oct 10, 2022 : Explore Matterhorn and JungFro mountains.
  • Oct 11, 2022 : Take a train to Paris from Zurich
  • Oct 12, 2022 : Walking tour around Paris
  • Oct 13, 2022 : Fly back to mumbai from Paris

I work as the Talent Acquisition head of Sony India or the past 8 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Italy consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Cover letter for Greece Schengen visa

If you like to immerse yourself in Greek history and enjoy its magnificent islands, then you will need a Greece Schengen visa. In that case, you can make use of the sample cover letter below. To know more about how to c reate cover letter for Greece visa

Consulate of Greece 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011

Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids.

  • Oct 6, 2022 : Land in Athens from Mumbai and Checkin to our AirBNB.
  • Oct 7, 2022 : Visit Acropolis of Athens & the temple of Zeus.
  • Oct 8, 2022 : Take a day tour around Greece and settle among the streets for a sumptous meal.
  • Oct 9, 2022 : Dat tour in a cab to Plaka with my family.
  • Oct 10, 2022 :  Take train to Budapest and enjoy the Buda market and bustling streets.
  • Oct 11, 2022 :  Visit the Scandinavian cottages.
  • Oct 12, 2022 : Take a train to Prague and enjoy a day tour in the city.
  • Oct 13, 2022 : Fly back to mumbai from Prague

I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my family.

I am following the requirements as mentioned on the Greece consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Netherlands Schengen visa

If you want to visit Amsterdam and enjoy the old charm of Zaanse Schans and maybe purchase a wooden shoe, then you will have to apply for a Netherlands Schengen visa . In that case, you can make use of the sample cover letter below. To know more about how to create cover letter for Netherlands visa

Cover letter created using FlightGen App Consulate of Netherlands 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Cover letter for Norway Schengen visa

There is no place like Norway with its advancements, and a cruise on the Fjords is a dream for many. Also, the northern lights are a sight to behold. if you fancy Norway as your next destination, then you will have to apply for a Norway Schengen visa . In that case, you can make use of our sample Cover letter for Norway below To know about how to create cover letter for Norway visa

Cover letter created using FlightGen App Consulate of Norway 50-C, Shantipath, Chanakyapuri New Delhi – 110021 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Norway Consulate

Dear Consulate, I would like to visit Norway for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Finland in this trip. Travel Purpose: To spend my vacation of 10 days cruising on the Fjords and experience Northern lights firsthand and sit on Trolltunga and contemplate life. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Land in Oslo and Check into AirBNB.
  • Oct 7, 2022 : Take a tour Tromsø: Whale and Arctic Wildlife Cruise Safari by Catamaran
  • Oct 8, 2022 : From Tromsø: Northern Lights Guided Bus Chase
  • Oct 9, 2022 :  Take a cruise From Bergen: Osterfjord, Mostraumen and Waterfall Cruise
  • Oct 10, 2022 :  Tromsø: Self-Drive Husky Dog Sledding Adventure
  • Oct 12, 2022 : Take a train to Helsinki and enjoy a day tour in the city.
  • Oct 13, 2022 : Fly back to mumbai from Helsinki

I work as the Tech Lead Head of Amazon LLC or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

I am following the requirements as mentioned on the Norway consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Sincerely, Date: Aug 6, 2022 ( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Poland Schengen visa

If you want to avoid the noisy Germany and Austria & indulge yourself in some cheap beer and World war history then Poland is the right place for you . If that is what you fancy, then you will need a Poland Schengen visa and the below cover letter will help you get it. To know more about how to create cover letter for Poland visa

Cover letter created using FlightGen App Consulate of Poland  42/2 8th Main Road, 5th Cross, RMV Extension, Bangalore – 560100 Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Poland Consulate

Dear Consulate, I would like to visit Poland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Germany & Austria in this trip. Travel Purpose: To understand more about World war history since I am fascinated to know more about its struggles. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

  • Oct 6, 2022 : Fly to Krakow from Bangalore via Munich.
  • Oct 7, 2022 : Take a tour Krakow: Auschwitz-Birkenau Tour
  • Oct 8, 2022 : Tour Zakopane Tour with Thermal Pool
  • Oct 9, 2022 :  Gdańsk: City Sights and History Guided Walking Tour
  • Oct 10, 2022 : visit Munich and Checkin to hotel
  • Oct 11, 2022 :  Neuschwanstein & Linderhof Castle Full-Day Trip
  • Oct 12, 2022 : Rothenburg and Nördlinger Ries
  • Oct 13, 2022 : Fly back to Bangalore from Munich

I own a travel agency in Bangalore specialising in Germany or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

I am following the requirements as mentioned on the Polish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Aug 6, 2022 ( Gnagadaga Sunnyold) Ph : +85134200 Email:  [email protected]

What are the other Travel Visa Documents other than Cover Letter?

The important other visa documents other than cover letter are:

Invitation Letter for Visa

NOC letter for Visa

Dummy Ticket / Dummy Flight Ticket

Flight Itinerary

Travel Itinerary

Travel Insurance

Proof of Accommodation / Dummy Hotel Booking

Related Articles for cover letter for Schengen visa

https://blinkvisa.com/blog/cover-letter-visa/ https://blinkvisa.com/blog/create-cover-letter-for-work-visa/ https://blinkvisa.com/blog/create-cover-letter-for-spouse-visa/ https://blinkvisa.com/blog/cover-letter-for-visitor-visa/ https://blinkvisa.com/blog/create-cover-letter-for-transit-visa/ https://blinkvisa.com/blog/create-cover-letter-for-sports-or-culture-tourism-visa/ https://blinkvisa.com/blog/create-cover-letter-for-medical-visa/ https://blinkvisa.com/blog/cover-letter-for-business-visa/ https://blinkvisa.com/blog/create-cover-letter-for-student-visa/ https://blinkvisa.com/blog/create-cover-letter-for-sweden-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-latvia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-lithuania-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-iceland-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-estonia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-hungary-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-luxembourg-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-slovakia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-slovenia-schengen-visa https://blinkvisa.com/blog/create-cover-letter-for-spain-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-united-kingdom-visa/ https://blinkvisa.com/blog/create-cover-letter-for-canada-visa/ https://blinkvisa.com/blog/cover-letter-for-france-schengen-visa/ https://blinkvisa.com/blog/cover-letter-for-a-germany-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-italy-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-australia-visa/ https://blinkvisa.com/blog/create-cover-letter-for-united-states-visa/ https://blinkvisa.com/blog/create-cover-letter-for-japan-visa/ https://blinkvisa.com/blog/create-cover-letter-for-switzerland-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-malta-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-singapore-visa/ https://blinkvisa.com/blog/create-cover-letter-for-poland-schengen-visa/ https://blinkvisa.com/blog/cover-letter-for-austria-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-netherlands-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-czech-republic-schengen-visa/

https://blinkvisa.com/blog/create-cover-letter-for-portugal-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-greece-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-mexico-visa/ https://blinkvisa.com/blog/create-cover-letter-for-finland-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-norway-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-belgium-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-brazil-visa-with-ai/ https://blinkvisa.com/blog/wie-man-einen-visum-cover-letter-in-5-minuten-macht/ https://blinkvisa.com/blog/build-cover-letter-untuk-visa-schengen-jerman-dengan-ai/ https://blinkvisa.com/blog/create-cover-letter-for-slovenia-schengen-visa/ https://blinkvisa.com/blog/cara-membuat-surat-cover-visa-dalam-5-menit/ https://blinkvisa.com/blog/create-cover-letter-for-poland-schengen-visawith-ai/ https://blinkvisa.com/blog/erstellen-sie-einen-cover-letter-fur-frankreich-schengen-visum-mit-ai/ https://blinkvisa.com/blog/build-cover-letter-fur-deutschland-schengen-visum-mit-ai/

Download Flightgen

The Eiffel tower on a beautiful clear day in Paris France

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 03 May 2024

30-Second Summary

To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Each week, hundreds of applications are sent to embassies and consulate s.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa . 

While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

German mission in US

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa :

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.

Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.

When writing a cover letter for an Italy visa:

Begin with a formal salutation and introduce yourself.

Explain the purpose of your visit to Italy and provide a detailed itinerary.

Describe your ties to your home country and your intent to return.

Conclude with a polite closing and your contact information.

A visa cover letter should include the following:

Introduction: Start with a formal salutation and introduce yourself.

Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.

Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.

Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.

Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.

When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.

Three essential items to include on a cover letter are:

Contact Information : Your name, address, phone number, and email address for easy communication.

Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.

Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.

Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success. 

Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.

Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.

To create a concise cover letter for a Schengen Tourist Visa :

Add your contact info and the date.

Address it to the Embassy or Consulate .

Start with a formal salutation.

Introduce yourself and state your visa purpose.

Provide your travel itinerary and bookings.

Explain your financial means and ties to your home country.

Mention any additional relevant information.

Conclude politely and include your contact info.

Sign the letter.

Keep it well-organized and professional.

AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.

Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.

Visas in Under a Week

sample cover letter for schengen visa spain

Dominican Republic Visa & Tourist Card: Application and Requirements

Dominican Republic Tourist Visa

Discover travel requirements for US citizens visiting the Dominican Republic. Stay informed on entry requirements for a seamless visit.

sample cover letter for schengen visa spain

Ethiopia tourist visa: Easy application process for travelers

Ethiopia tourist visa

Explore Ethiopia hassle-free with the e-visa for US citizens. Secure your visa online for a seamless travel experience. Apply now!

sample cover letter for schengen visa spain

Ethiopia Visa For U.S. Citizens: E-Visa Application

Ethiopia E Visa

Apply for an Ethiopian visa - Get your Ethiopian Evisa here and travel to the ancient country with its colorful history.

sample cover letter for schengen visa spain

Philippines One Health Pass Registration And Requirements

Philippines One Health Pass

this post covers everything you need to know about the One Health Pass for the Philippines. This includes the application process, requirements and Philippines covid-19 restrictions.

sample cover letter for schengen visa spain

Vietnam E-Visa Payment Issues And Solutions

Vietnam E Visa Payment Issues

This post will help you if you're struggling to pay your Vietnam e-Visa. Some tips and tricks on how to complete the payment process without issues.

sample cover letter for schengen visa spain

Zimbabwe visa on arrival application guide for US citizens

Zimbabwe visa on arrival

Need your Zimbabwe visa? No problem! This post has everything you need to know about getting a visa to Zimbabwe!

Instant Visas

sample cover letter for schengen visa spain

Barbados Visa From US: Costs, Visa Process, And Entry Requirements

Barbados Visa Requirements

In this post, you'll learn about everything you need for a Barbados Visa. Including if you need one, the Barbados visa requirements, the application process, and costs.

sample cover letter for schengen visa spain

The Nepal Tourist Visa For US Citizens: Requirements, Application Process, And Fees

The Nepal Tourist Visa For Us Citizens

In this blog, I talk about how to get a Nepal visa for US citizens, the visa fees, and the processing time

sample cover letter for schengen visa spain

Revealed: These Are The Most Visited Cities In The World 2023

The Most Visited Cities In The World

Discover the most visited cities in the world. Read about why these destinations are so popular and special in the eyes of international travellers.

sample cover letter for schengen visa spain

St Lucia Visa | US Citizens and US Green Card Holders

Travel To St Lucia

Discover the process of obtaining a St Lucia visa for US Green Card Holders. Learn entry requirements, application steps, fees, and visa validity.

sample cover letter for schengen visa spain

Barbados Digital Nomad Visa: Welcome Stamp Requirements

Barbados Digital Nomad Visa

This post covers everything you need to know about the Barbados Digital Nomad Visa. It includes the application process, required documents and visa requirements.

sample cover letter for schengen visa spain

Malawi visa for US Citizens

Malwai visa for US citizens

US citizens enjoy visa-free entry to Malawi. Learn about fees, visa-extension, US green-card holder requirement and more

Visa Guaranteed on

google flag

For visitors, travel, student and other international travel medical insurance.

Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

  • 06/14/2019 – Take a flight from San Francisco, CA
  • 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
  • 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
  • 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
  • 06/18/2019 – Travel to The Matterhorn
  • 06/19/2019 – Travel to Jungfraujoch – The top of Europe
  • 06/20/2019 – Travel to Interlaken and Lucerne
  • 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
  • 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
  • 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
  • 06/24/2019 – Travel Back to Zurich.  Overnight stay.
  • 06/25/2019 – Take a flight back to San Francisco, CA.
  • Schengen visa application form
  • Two photographs
  • Valid passport – Original and a copy
  • Proof of accommodation
  • Proof of my bank statements, tax returns, and my last 3 pay stubs
  • Employment letter, no objection letter
  • Marriage certificate
  • Flight itinerary
  • Schengen visa fees
  • Schengen visa travel insurance
  • Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
  • Proof of medical records – specific to your medical condition
  • Bank statements to show that you have enough money to take care of your treatment. 

How useful was this post?

Click on a star to rate it!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

  • Schengen Travel Insurance Discussion Forums Read/Post Experiences

Visa Procedure

  • Application Requirements Embassies and Consulates Germany Transit Visa How to Apply in India How to Apply in USA Procedure Sample Interview Questions Schengen Agreement Transit Visa Visa Types Where to Apply Who Needs Visa More Topics
  • Application Cover Letter - Business Application Cover Letter - Tourists Application Fees Application Form Flight Itinerary Invitation Letter Means of Subsistence No Objection Letter Photograph Requirements Proof of Accommodation Sponsorship Letter

Post Application

  • How to Extend Schengen Visa How to Read Visa Sticker Port of Entry Documents
  • Common Reasons for Rejections How to Appeal Rejection Sample Appeal Letter
  • Employment Visa Residence Permit Trip to Non-EU Countries

Share this article:

  • Visitor Visa
  • Visitors Insurance
  • Read Experiences
  • Discussions Forums
  • Insurance Resources
  • Privacy Policy
  • Terms of Use

immihelp ® .com is private non-lawyer web site. Not affiliated with any government agency.

Copyright © 1999-2024 immihelp ® .com. All rights reserved.

https://www.immihelp.com/schengen-visa-application-cover-letter-for-tourists/

This website uses cookies, some of which are essential for the functionality of the website while others are for improving user experience and personalization. By continuing to browse this website, you agree to our use of cookies. For information about your privacy, please read our Privacy Policy and Terms of Use .

Flight Reservation For Visa

Visa Services for all worldwide countries

How to write Personal Covering Letter For Schengen Visa

Last updated: May 29, 2024 - Written By: Schengen Travel - Filed Under: Schengen Visa , Visa Documentation -

What is a P ersonal Covering Letter for Schengen Visa ?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation  we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application .

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation  that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you are free to change later , after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

Personal Covering Letter For Schengen Visa

What to Include in Your Covering Letter for Schengen Visa :

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to… cover ?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

  • The purpose of your stay/trip to Europe
  • Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa . In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa :

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

Personal Covering Letter For Schengen Visa Sample 1

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

sample cover letter for schengen visa spain

Switch to the dark mode that's kinder on your eyes at night time.

Switch to the light mode that's kinder on your eyes at day time.

How to craft Sample Schengen Visa Cover Letter

' src=

Applying for a Schengen Visa can be a daunting task, with various documents to prepare and procedures to follow. Among these documents, one that holds significant importance is the cover letter. This letter is your chance to make a good impression on the consulate and explain your travel plans in detail. In this blog post, we will guide you through the process of writing an effective Schengen Visa cover letter, focusing on what to include, how to structure it, and providing a sample for reference.

Understanding the Importance of a Schengen Visa Cover Letter

A cover letter for a Schengen Visa is not just a formality; it is a crucial component of your visa application. This document accompanies your application form and other documents, providing a narrative of your travel purpose, itinerary, and intentions behind visiting the Schengen area. It’s your opportunity to communicate directly with the consulate officers and persuade them about the legitimacy and purpose of your visit.

Key Elements of a Schengen Visa Cover Letter

When drafting your cover letter, ensure it includes the following key elements:

  • Personal Information : Start with your full name, date of birth, and contact details. This should match the information provided in your visa application.
  • Travel Itinerary : Clearly outline your travel plans, including dates, destinations, and purpose of visit. Whether it’s for tourism, business, visiting family, or attending events, be specific.
  • Proof of Ties to Home Country : Explain your ties to your home country, like employment, family, or property, to assure the consulate of your intent to return.
  • Financial Means : Mention your financial status and how you plan to fund your trip. Include details about who is sponsoring your trip if applicable.
  • Accommodation Details : Provide information about where you will be staying during your visit. This could be hotel bookings or a letter from a host.
  • Closing Statement : Conclude with a polite statement, expressing your hope for a positive response and your commitment to abide by the visa regulations.

Sample Schengen Visa Cover Letter

Here’s a sample cover letter to help you get started:

[Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes. I plan to visit [Country Names] from [Start Date] to [End Date].

My itinerary includes visiting major tourist attractions in [Mention Cities or Areas], experiencing the local culture, and enjoying the culinary delights of the region. I have attached a detailed itinerary of my travel plans with this letter.

I am currently employed at [Your Employer’s Name] as a [Your Job Title], and I intend to return to my job following my vacation. Attached are my employment letter, approved leave application, and recent salary slips as proof of my employment and intention to return.

I will be funding my travel and stay. I have attached my bank statements and sponsorship letter (if applicable) to demonstrate my financial capability to support this trip.

During my stay, I will be residing at [Hotel Name/Host’s Name], and I have enclosed the hotel booking confirmation/host invitation letter for your reference.

I respectfully request you to consider my application and grant me a Schengen Visa. I assure you of my adherence to all the visa regulations during my stay.

Thank you for considering my visa application. I look forward to a favorable response.

Sincerely, [Your Full Name]

A well-crafted Schengen Visa cover letter can significantly impact the outcome of your visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Remember to tailor your cover letter to reflect your personal travel plans and circumstances.

What do you think?

' src=

Written by admin

Leave a reply cancel reply.

' src=

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Post Comment

GIPHY App Key not set. Please check settings

National Identity Number Role in Schengen visa

Understanding the Role of National Identity Number in Schengen Visa Applications

Schengen-visa-for-croatia

Can You Enter Croatia with a Schengen Visa? A Comprehensive Guide

© 2024 by bring the pixel. Remember to change this

Username or Email Address

Remember Me

Forgot password?

Enter your account data and we will send you a link to reset your password.

Your password reset link appears to be invalid or expired.

Privacy policy.

To use social login you have to agree with the storage and handling of your data by this website. %privacy_policy%

Add to Collection

Public collection title

Private collection title

No Collections

Here you'll find all collections you've created before.

Hey Friend! Before You Go…

Get the best viral stories straight into your inbox before everyone else!

Email address:

Don't worry, we don't spam

Cover Letter for a Tourist Visa

Blogger

Invitation Letter from a Company For Visa Process

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Friend For Visa Process

purple flowers on paper

Sample Sponsorship Letter From Friend for Visa Process

  • Schengen Visa - Start Here
  • Guides Comprehensive Step-By-Step Guides About the Schengen Visa Requirements & Application Process
  • Statistics Get the latest and most up-to-date Schengen Visa and Europe tourism statistics

Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

schengen visa cover letter

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

  • Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

  • Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

  • Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

  • Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

  • Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

Visas Assoc.

Schengen visa.

  • Free Consultation
  • Personal Plan

Customer Care

  • Privacy Policy
  • Terms and Conditions

create cover letter for visa

Create cover letter for Schengen visa application in 4 easy steps

  • February 7, 2024

sample cover letter for schengen visa spain

When applying for a Schengen visa, you need to submit a cover letter as part of your visa documentation (see last point in the link) but the consulate does not make it clear how to write one or even what details to include in your visa letter.

A cover letter for visa is your visa letter to the immigration officer for help in approving your visa, that is why it is also called a personal cover letter. So by definition, each cover letter would be different.

This post will show you how to create (not type or write or copy) one for your own visa purpose using VisaLetter app , and samples for every possible scenario.

CreateCover Letter for visa in 5 minutes

Your cover letter is the first document that the consulate will read.  Make a great first impression with FlightGen App. 

download flightgen app

Although the process is easy, this format has been used by over 50,000 visa applicants to get their visa approved so it is mighty effective .

What does a cover letter or visa letter mean ?

Simply put, a cover letter or visa application letter or Schengen visa application letter is a pdf document providing a brief of your purpose of travel, proof of sustenance (how is the trip funded ?), travel dates and your general day-wise plan (travel itinerary) that you intend to pursue (for tourist & business Schengen visas ) if your visa is approved.

Clearly, it is very important part of the visa process as it provides clarity to your visa officer.

In fact the visa letter goes on top of your Schengen visa application form and is the first document that the visa approval officer would read to understand your application.

What details to include in a cover letter for Schengen visa ?

A good cover letter for Schengen visa would have the following information in the given order:

  • Address of the General Schengen consulate (Find the address on google and add it.)
  • Subject describing the type of visa.
  • Travel start and end date along with duration of stay in days in the Schengen region.
  • Purpose or theme of your travel
  • Who or how are your paying for the trip ? (yourself, spouse, host or company)
  • Proof of accommodation (as part of the itinerary)
  • Day-wise travel itinerary, if business or a tourist visa , not necessary for a visitor visa
  • Your employment or business information.
  • Documents you will be submitting towards your Schengen visa.
  • Your contact information if the consulate wants to get in touch with you.

4 Steps to create cover letter for Schengen visa

In short, if you want to just generate your letter (and save 1 hour in doing so ) then just follow these 4 steps :

  • Watch the tutorial for FlightGen
  • Download the app ( For IOS , for Android )

Answer the questions in the Letter Wizard

  • Preview, Complete payment of $4.99 and download your pdf

Watch the tutorial

It takes just 5 minutes(with live demo) but make it super clear how you can use the app to make your own cover letter. No need to spend an hour in research and creating one from scratch.

Now that you have done that, it should be clear on how to make a cover letter for Schengen visa.

Download the App

Next download our app and create an account (recommended) . You can also use the app as guest but you will not be able to retrieve your cover letters if you change your phone or it gets damaged.

If ever you have doubt in any section of the app, all you need to do is tap on the (i) on the section and a tutorial will help you in understanding the field better.

Complete payment & download your cover letter

All that is left for you to do is check if your cover letter looks good and complete payment of $4.99 and download it & take a printout, sign at the bottom and submit.

Once paid, you are free to make unlimited edits & download without any further payment .

Important detail to know about cover letter

A cover letter is also known as personal covering letter because it is only applicable to you . Even if you are travelling with your wife/husband, their letter would be different and you cannot copy paste as it is.

Personal cover letter is a combination of : Purpose of travel(8 types)+employment status(6 types) + Schengen country of visa application (25 possible countries) So if you see there are a possible 1,200 combinations of cover letters !!

So it is highly unlikely to find a perfect visa letter format for your need, so the best option would be to generate your own cover letter using our VisaLetter app in under 5 minutes.

If you however want to write your own then use the below examples as a combination of purpose of travel (tourist visa, business visa, visitor visa etc ), your employment type (business owner, retired, employed) and the Schengen country you are visiting (Austria, Germany, Italy).

So take 3 cover letters and create the right one for you.

Sample visa cover letter for Schengen visa application

Using the app, you should have a perfectly formatted cover letter generated for you like this below example.

Download Sample Visa letter for Schengen visa application

However, if you do not want to use the app to create your letter , then below is sample visa request letter to the embassy . I am applying here for Spain tourist visa with the Spanish embassy.

To, Consulate of Spain

Minerva Mall, Kalasipalya Chennai. -56110

Nov 30, 2022

Subject: Approval of my Schengen Tourist Visa with Spanish Consulate

Dear Sir/Madam,

I would like to visit Spain for tourism between Dec 10, 2022 and Dec 20, 2022 I will also be travelling to Netherlands & Portugal . Travel Purpose: I am going to visit my aunt who lives in Barcelona & also watch a match in camp Nou since I am an ardent football fan. As Indian citizen, I need to get a Schengen Tourist Visa for the same.This would explain the details of my trip and make a case for the issuance of my visa.

  • Dec 10, 2022 : Land in Barcelona from Chennai
  • Dec 11, 2022 : Visit Gaudi Church in Barcelona
  • Dec 12, 2022 : Day tour around Barcelona
  • Dec 13, 2022 : Have lunch with friends in Ibiza
  • Dec 14, 2022 : Fly back to India

Myself self employed and I run an aquascape company in Bangalore. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application :

  • Hotel bookings made for this trip.
  • ITR filed for the company upto the latest Financial year
  • My business license/ incorporation
  • Travel Itinerary during my trip as mentioned above.
  • Attested Bank Statement for the last 6 months
  • Proof ofInvitation from my host
  • Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
  • Duly filled visa application form

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Nov 30, 2022

( Joseph J ) Ph : +9104083923 Email: [email protected]

Cover letter Sample based on visa types

There are 8 types of Schengen short-stay visas depending on your purpose of travel .

For instance, if you want to visit a friend family or relative, then you need to have a Schengen visitor visa, or if you are visiting Europe for business purposes, then you will be applying for Schengen business visa .

Therefore, the format of the cover letter would be different based on your visa type.

Schengen Tourist Visa

Tourist visa is one of the most common types of visa and the letter format would contain:

  • Travel Dates 
  • Purpose of travel (Example : I am going on a honeymoon with my wife to )
  • Day wise itinerary
  • Who is bearing the expense?
  • Your work status

To know more about cover letter for Schengen tourist visa

sample visa letter for Schengen tourist visa

Schengen business visa.

If the main purpose of travel is business, then you need to add the purpose of travel ( is this for training, meeting or to conclude a business deal), who is funding your trip (the inviting company or your company ?) and a general day wise plan on what your travel agenda is. You may also add a bit of tourism in your cover letter if you intend to do so.

You can know more cover letter format for Schengen business visa with sample here.

Sample cover letter for Schengen business visa

Schengen visitor visa​.

If your purpose of travelling to Europe is to visit a friend, family or relative, then you need to apply for Schengen visitor visa

For this type of visa, you need to also provide  invitation letter for Schengen visa  stating who handles the expenses of the trip and the address where you would be hosted. You may also need to submit a copy of the inviter’s passport or residence permit.

To know more about creating a cover letter for Schengen visitor visa

Cover letter for Schengen visitor visa

Schengen spouse visa​.

If your husband or wife is staying in Europe, you will need to apply for a Spousal visa, then the cover letter documents submitted section must include, two application forms, marriage certificate, spouse passport or residence permit.

To know more about cover letter for Schengen Spouse visa

Sample cover letter for Schengen Spouse visa

For schengen student visa.

If the purpose of your traveling to Europe is to study, then you will need a Schengen student visa then you can use the below sample letter.

Sample Cover letter for student visa

To know more about creating a cover letter for Student visa

Schengen Transit visa

If you are traveling to a different country and using any of Europe’s airports for transit (For ex Frankfurt airport is one of busiest airports in the world), then you will need to get a transit visa.

You can use the below sample to create your transit visa letter.

Sample Cover letter for Schengen Transit visa

To know more about cover letter for Schengen transit visa

Schengen Medical visa

It is a known fact that American medical bills are going through the roof and sometimes it is cheaper to visit Spain get your dental done and have a mini holiday and fly back to US.

If you want to undergo such adventures, then you will need a Schengen medical visa. The visa letter format for this would be.

Sample for Schengen Medical visa

To know more about cover letter for Schengen medical visa .

Schengen Work visa

If you want to engage in employment or already have an offer letter from a company in Europe, then you will need to get a Schengen work visa. The cover letter for that would mention a work contract and you will also need to submit 2 visa application forms instead of one.

Cover letter for Schengen Work visa

To know more about cover letter for Schengen Work visa

Schengen Sports, Culture visa

Fancy watching your favourite football team play ? Or want to visit the Vatican for cultural experience ? Then you need to apply for Schengen culture visa .

Visa letter for Culture visa

Schengen visa letter based on your work status.

As mentioned before, the details in your cover letter could change based on your work status, as the documents you submit for Schengen visa is different if you are an employee compared to a retired applicant.

Again you could use VisaLetter App, to create your own personalised cover letter for Schengen visa

For employed/professionals

If you are employed, then make sure that you add your designation as well as company name in your cover letter.

In addition, the requirements for employed visa applicants such as employment letter, bank statements of upto 6 months with salary credit & latest 3 ITR statements.

Schengen Cover letter Sample for employeed

For self-employed/business owners.

If you are self-employed or own a business, then your cover letter must have a brief description of your company and the nature of your work.

Examples would be :

I am a freelance mobile app developer for the last 4 years. I have worked with over 30 clients and currently working on 2 major projects. I own a pharmacy in Delhi, India for the last 20 years. I own framlands in Africa and using the agricultural proceeds from my farm to fund my trip. I am an entrepreneur who has published 20 apps on playstore.

One or 2 lines about your business would be ideal.

In addition, the schengen visa requirements for business needs you to provide copy of your incorporation certificate as well as latest 2 years ITR.

Schengen visa cover letter sample if self-employeed

For unemployed.

if unemployed, the main thing that needs to be proven is proof of sustenance (How are you paying for the trip ?).

So in this case you need to show that you do have sufficient funds to pay for the trip (via bank statements) or if someone else is sponsoring your trip, then you need to have a sponsorship letter.

Schengen cover letter if unemployeed

Yes. you need to provide a Schengen visa if you are a minor and by extension a cover letter for the same.

Also if you are providing any of the below documents add that in the cover letter too.

  • Family court order (in case parents are divorced)
  • Birth certificate
  • Application form signed by both the parents
  • ID proofs of both the parents
  • Notarised authorisation from both the parents to allow the child to travel (if travelling alone)

Schengen cover letter sample for minors

For retired.

If you are retired, then the important detail to add in your cover letter would be proof of sustenance such as bank statements, sponsorship letter or proof of pension or pension order.

Sample cover letter for Retired applicants

Cover letter samples for each schengen country.

Again there are 23 countries that are part of the Schengen Agreement, which means there are 23 types of cover letters possible. We have added a sample for each and every country below.

Cover letter for Austria Schengen visa

If the main theme of your travel is Austria, then you will need to apply for Austria Schengen visa so naturally your visa letter would be written addressing the Austrian embassy.

To know more about creating a cover letter for Austria visa, you can visit the below link. Here you will find samples for all visa types and work status

Cover letter for Germany Schengen visa

If you are applying for Germany visa, then you will need to craft your cover letter addressing the German consulate.

Therefore we have an article dedicated to visa applicants who are applying with Germany, you can read that.

FAQ on Cover Letter for Schengen visa application

Your cover letter and visa application paperwork must be brought to the visa appointment.  This is usually done at the German consulate, or at a centre that facilitates visa issuance, such as VFS or BLSS.

For any visa application, particularly Schengen visas, a cover letter is essential. It serves two purposes. It provides clarity to the visa officer about your travel plans, and makes it easier to approve or (deny!) your visa application. First, your documentation will be checked to make sure it matches the information in your cover letter. Your visa approval will be easy if this is the case. This is the only place that you can  communicate with  the visa officer as a visa applicant. So it is your chance to make a case for your visa approval. A cover letter well-written can make or break your France visa application.

Sometimes, introduction letters are referred to as personal cover letters (also known as visa letters). It’s intended to give information to visa officers about your trip. They will then cross-refer it with your supporting documents. If all facts are confirmed, your application for visa approval will be processed quickly.

The fastest way to get your introductory letter is by downloading the FlightGen App and let the AI do the work for you !!. However if you want to write one on your own, then you can use the below example and create one for yourself. Sample introductory letter

Yes. For UK visitor visa, a cover letter is required. While this article is focused on cover letters for German Schengen visas, you can use the same for UK visitor visas by altering the address and documentation sections.

A cover letter that is well-written should not exceed 2 pages. This limit is the maximum length you can put in for your visa application. Avoid getting too personal with visa officers and keep your letter concise in all sections.

The main goal of letter of application is to provide clarity on why your visa must be approved to the visa officer. By reading your visa letter the visa officer must have all the important facts needed to understand your visa application.

It is better to structure a cover letter for your visa application than a complete essay. Simply answer 10 to 20 questions about your trip. The FlightGen App will automatically write your cover letter for you .

In your cover letter, you should mention the purpose of your travel, travel dates, day-wise travel plan, and documents submitted for German Schengen visa approbation.

It is necessary to list all documents you intend to submit for visa approval. If you have any additional documents, please mention them.

No. However, it is better to use a clear font that is concise and simple than fancy fonts. A maximum of 1 to 2 lines should be used, with proper formatting and line height. This should make it easy for the visa officer to read your visa letter.

The best cover letter contains all information about your travel in a simple format that is easy for the German officer to understand. FlightGen App produces the best cover letters in this regard.

Your cover letter should include the following: the purpose of travel, travel dates and day-wise travel plans. Also, please mention documents submitted to German Schengen visa approval. In case the consulate wishes to contact you, it is a good idea to include your contact information.

The most important thing to avoid when writing a cover letters is not being completely truthful or publishing false or fabricated material.

Clinical psychology

Psychotherapy, personality, cover letter for schengen visa(5 samples).

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

Immigration Officer

[Embassy Name]

[Embassy Phone Number]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

While visiting [country name], I plan to stay at the following hotels:

Please find attached all the required documents for my Schengen Visa application.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[Embassy name]

[Embassy address]

Dear Consul General:

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Kind regards,

[Supervisor signature]

[Name and last name]

[Address of employer]”

[Embassy Address]

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

Dear Sir/Madam,

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

[Your home address]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Hotel reservations for our holidays in the Netherlands and France

Also, the additional documents required for Medical Purposes Schengen Visa Application:

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

Frequently Asked Questions:

What are the types of schengen visa cover letters, what should your cover letter include, was this helpful, related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

Tripovisa

  • VISA & IMMIGRATION
  • TRANSPORTATION

sample cover letter for schengen visa spain

Cover Letter For Schengen Visa Application With Samples 2022

TripoVisa

Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

  • The purpose of your trip to Schengen Member States or States
  • Proof of how you’ll fund your trip (your finances or guarantors)
  • If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
  • An overview of your diary, which also explains why you chose to apply at a particular delegacy.
  • Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
  • You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

sample cover letter for schengen visa spain

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

  • Visa application form, duly filled and signed along with biometric pictures
  • Travel Insurance, with coverage of €30,000
  • Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
  • Hotel reservations for our holidays in the Spain and France
  • Employment and leave approval letter which as well as the dates which I am expected to return to work
  • NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

  • Attached copies of your medical records about your condition
  • Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

  • March 20, 2021 – Flight from Islamabad to Milan via Flight Number
  • March 21, 2021 – Sightseeing in Italy
  • March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
  • March 24, 2021 – Sightseeing in the Spain
  • March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
  • March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
  • March 30, 2021 – Chateau de Versailles
  • March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
  • April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021

In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

  • Accomplished application form for Schengen visa with photo.
  • Round trip flight ticket confirmation.
  • Proof of accommodation Hotel Booking.
  • Proof of identity Copy of Passport.
  • Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
  • Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
  • Employment Letter & NOC (Attested from Chamber of Commerce).
  • Proof of income Salary Slips & Payroll Account Statement.
  • Proof of Fund Bank Account Statement & Bank Certificate.
  • Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

  • March 2, 2020 – Flight from Islamabad to Rome
  • March 7, 2020 – Sightseeing in Italy
  • March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
  • March 11, 2020 – Sightseeing in the Milan
  • March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
  • March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
  • March 17, 2020 – Piazza San Marco
  • March 20, 2020 – Travel from Paris Venice to Rome
  • March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample

Schengen Visa Cover Letter Sample For Medical Purpose

Cover Letter For Schengen Visa Application

Hope You Will Get The Benefit From This Article

Read More: How To Write The Perfect Cover Letter For Canada Visa

Related Posts

Divorce Lawyer In USA

Divorce Lawyer In USA How Much Does It Cost 2023

Portugal New Immigration Law 2020 Announced

PORTUGAL NEW IMMIGRATION LAW 2020

Canada Open Work Permit For Spouse 2020

Canada Open Work Permit For Spouse 2023

Canada Permanent Residence Benefits

Canada Permanent Residence Benefits

Turkey Visa Requirements For Pakistani Citizens

Turkey Visa Requirements For Pakistani Citizens

Portugal In History

Portugal In History

cover letter for Canada Visa

Cover Letter For Canada Visa How To Write In Perfect Way

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

sample cover letter for schengen visa spain

FAB Bank Balance Check Online and PPC Salary Card Enquiry

How To Apply For Canada RNIP Through Brandon PR Visa Program 2023

How To Apply For Canada RNIP Through Brandon PR Visa Program 2023

Schengen visa requirements

Schengen Visa Requirements

CANADA VISA REQUIREMENTS

Canada Visa Requirements

STUDY IN CANADA

Study In Canada Useful Tips & Tricks

Do US Citizens Need a Visa for Saudi Arabia

Do US Citizens Need a Visa for Saudi Arabia?

NBAD Balance Inquiry

NBAD Balance Inquiry and Check PPC Salary Online

Best Car Insurance Companies In Dubai

Best Car Insurance Companies In Dubai & UAE 2023

Tripovisa

All About Visa & Immigration Guide, Information & Latest Updates Read more

  • Privacy Policy

© 2023 Tripovisa All Rights Reserved

Welcome Back!

Login to your account below

Remember Me

Create New Account!

Fill the forms below to register

Retrieve your password

Please enter your username or email address to reset your password.

  • Brand Collaborations
  • Awards and Accolades

Hopping Miles

  • Vatican City
  • Andhra Pradesh
  • Jammu and Kashmir/ Ladakh
  • Who are we?
  • Hopping Miles in Media
  • Why Hopping Miles?
  • Privacy Policy
  • Driving Tips

Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

27 May 2016 2 June 2016 7 Rome-Florence-Pisa-Calenzano-Maranello-San Marino-Civitanova-Naples-Pompeii-Sorrento-Blue Grotto-Amfali Coast-Eboli-Alberabello-Bari (Italy)
3 June 2016 3 June 2016 1 Dubrovnik (Croatia)
4 June 2016 4 June 2016 1 Montenegro
5June 2016 5June 2016 1 Mostar (Bosnia)
6 June 2016 8 June 2016 3 Split-Rastoke-Zagreb (Croatia)
9June 2016 9 June 2016 1 Ljubljana (Slovenia) – Venice (Italy)
10 June 2016 10 June 2016 1 Milan (Italy)
11 June 2016 11 June 2016 1 Rome (Italy)

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

Enter the email to which you wish to receive a FREE editable sample of Schengen Visa Cover letter

If you liked this post, show us some love and pat us on our backs! Like us on Facebook , follow us on Twitter  and Instagram  and subscribe to our Youtube channel !

Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

  Pin it for later:

114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed .

Recent posts

  • Rental cars Iceland reviews – Real reviews from World Travelers
  • 14 Kick-ass Christmas gifts for Travel Enthusiasts (That they’ll actually use)
  • SMART tips to buy perfect Gloves for Iceland Winter + Summer
  • How to Book Flight Itinerary and Hotel Bookings for Schengen Visa Application Process
  • Best whale watching in Iceland – Season, cheap tours, everything you need to know!

Search for any destination on our site

Follow us on social media, our best posts.

  • 1 International Hops , Italy , Our Hops , Slovenia , Visa Schengen Visa Cover Letter Format with sample and common mistakes
  • 2 Europe , International Hops , Italy Schengen VISA Italy for India Citizens – Ultimate guide
  • 3 Domestic Hops , Driving Tips , Europe , International Hops , Italy , Our Hops Our Italy Road trip Itinerary – Self drive in Italy
  • 4 Africa , International Hops , Mauritius Travel Hack : 7 money saving tips when on a Mauritius Holiday
  • 5 Europe , International Hops , Italy Day trip to Capri, Italy – Things to do and Must see

Read previous post:

sample cover letter for schengen visa spain

Bangalore to Gandikota – Travel Guide

Bangalore to Gandikota - Travel Guide A visit to Gandikota was high on my bucket list, but somehow the plan...

In this article

Invitation Letter for Schengen Visa Application

Comprehensive guide to writing an invitation letter for your Schengen visa application, with free samples and tips

One crucial document you will need when applying for a Schengen visa is an invitation letter from a host in the Schengen Area. The Schengen visa invitation letter should include essential information about your visit, such as why you are coming, how long you will stay, where you will be staying, and any financial support or accommodation your host will provide. The visa officer will use this letter to evaluate your intentions, credibility, and eligibility to enter the Schengen Area.

What Is an Invitation Letter for a Schengen Visa?

The purpose of a Schengen visa invitation letter is to provide evidence that you have a legitimate reason for visiting the Schengen country and to establish a connection between you and someone who is a resident of that country. Moreover, it helps to establish a clear purpose for your visit by providing details about why you are traveling to the Schengen country, what you plan to do during your stay, and the relationship between the inviter and you.

What Are the Types of Invitation Letters?

Invitation letters for Schengen visa applications are categorized based on the purpose of the visit. This is because the required information and supporting documents for each type of visit may differ. Therefore, it is crucial to have different invitation letters to ensure they include all the necessary information for the specific type of visit.

Invitation Letter for Family Visits

An invitation letter for family visits is a document written by a family member or friend residing in a Schengen country, inviting someone from a non-European country to visit them. The letter should contain details about:

  • The consulate or embassy where the visa application will be submitted.
  • The host’s and guest’s personal details.
  • The purpose and duration of the visit. Clearly state that the purpose of the visit is for a family reunion or gathering, and specify the planned arrival and departure dates for the visit.
  • The accommodation and financial support. Confirm whether the guest will stay with the host during the visit or if separate accommodation has been arranged. If the host provides financial support, indicate the extent of the support, such as covering the guest’s travel expenses, accommodation, meals, or daily living expenses.
  • The host’s commitment to Schengen Area rules and regulations.
  • The planned activities. Outline any planned activities for the visit, such as sightseeing, attending family functions, or celebrating holidays together.
  • Supporting documents.
  • Signature and date.

Invitation Letter for Business

An invitation letter for business is a formal document to invite a foreign business traveler to a Schengen Area country for business purposes. This letter is usually written by a company or organization based in a Schengen country and addressed to the foreign business traveler.

The invitation letter should be written professionally and formally and include all necessary details about the visit, such as:

  • The name and address of the embassy or consulate where the guest will be submitting his/her visa application.
  • The name and address of the host company, as well as the name and position of the person who is writing the invitation letter.
  • The guest’s full name, birthdate, passport number, nationality, job position, and company.
  • The purpose and duration of the business visit: e.g., attending meetings, conferences, workshops, negotiations, or training, and specify the planned dates for the visit, including the arrival and departure dates.
  • A brief outline of the business itinerary, including planned meetings, conferences, or workshops, and the names of any companies or individuals the guest will meet with, if applicable.
  • Information about the accommodation and financial arrangements, such as whether the host company will provide accommodations if the guest makes their own arrangements and whether the host company will cover travel accommodations, meals, or daily expenses.
  • Host company’s commitment to ensuring that the guest will follow the rules and regulations of the Schengen Area during their visit.
  • Supporting documentation (if applicable).

Invitation Letter for Students or Cultural Activities

An invitation letter for students or cultural activities is a document used to invite international students or participants to a Schengen Area country for educational or cultural activities. The letter is usually written by a school, university, or cultural organization based in a Schengen country and addressed to the international student or participant.

The invitation letter for students or cultural activities should include important details such as the name, duration, and location of the event, as well as the planned schedule. Accommodation and financial support details should also be included. Lastly, the letter should explain the program’s purpose and significance and any participation requirements, such as language or prerequisites.

To understand how this information is formed, see below the sample of the invitation letter.

Invitation Letter for Medical Purposes

An invitation letter for medical purposes is a document used to invite a person to visit a Schengen Area country for medical treatment or consultation. This type of invitation letter is usually issued by a medical institution or doctor providing the treatment or consultation. It is intended to support the patient’s or their companion’s visa application.

The invitation letter for medical purposes should include essential details such as:

  • The name and address of the embassy the guest will be submitting their visa application.
  • The name and address of the medical institution.
  • The type of medical treatment or consultation that will be provided.
  • The duration of the treatment or consultation.
  • The expected arrival and departure dates of the patient and their companion.
  • Necessary details about accommodation and financial support.
  • Explanation of why the patient must travel to the Schengen Area for medical treatment or consultation.
  • Relevant medical history or medication.

Sponsorship Letter for Schengen Visa Application

A sponsorship letter for a Schengen visa is a document that supports the visa application of a person planning to visit a Schengen Area country. It is written by a sponsor who will financially support the applicant during their stay.

The letter should include details such as the sponsor’s name and address, relationship with the applicant, duration, and purpose of the visit, and details about accommodation and financial support. It should also show the sponsor’s financial situation to demonstrate their ability to provide support. The sponsorship letter does not guarantee visa approval but can help support the application.

How to Write an Invitation Letter?

Some tips on writing a clear and concise invitation letter that is easy to understand include the following:

  • Be clear and concise. Your invitation letter should be easy to read and understand. Use clear language, avoid technical jargon, and clearly explain the visit’s purpose and details.
  • Be honest and accurate. Ensure that all the information in the invitation letter is accurate and truthful. Providing false or misleading information can lead to visa application denial or other legal consequences.
  • Organize the information logically. This means arranging the details clearly and concisely, starting with the purpose and duration of the visit, followed by any necessary information about accommodation, financial support, and the host’s commitment to ensuring the guest will abide by Schengen Area rules. Use bullet points or numbered lists before writing to make the information easier to read and understand.
  • Include all necessary details. Make sure to include all relevant information about the host, guest, purpose, duration of the visit, accommodation and financial support information (if applicable), and the host’s commitment to ensuring the guest will abide by Schengen Area rules.
  • Use a professional tone. The invitation letter is a formal document, so use a professional and courteous tone throughout the letter. Address the recipient appropriately, and avoid using slang or overly casual language.
  • Provide supporting documents. Depending on the type of visit, you may need to include supporting documents with your invitation letter. For example, if you invite a family member, you may need to include proof of your relationship or residency.
  • Proofread carefully. Before submitting your invitation letter, proofread it carefully to check for errors or typos. A well-written and error-free letter can make a positive impression on the recipient and improve the chances of a successful visa application.

Writing an invitation letter for a Schengen visa application is simple, provided all essential details are included. You can write the invitation letter by following the tips above or simply use a service such as VisaGuide.World’s invitation letter writing service . Experts will write your letter for a short period of time, and it is remarkably cheap.

What Are Some Common Mistakes When Writing an Invitation Letter?

Some of the most common mistakes when writing an invitation letter are:

  • Incomplete information. One of the most common mistakes is providing incomplete. Include all necessary information, such as the specific purpose and duration of the visit, accommodation details, and any financial support that will be provided.
  • Using casual language or tone. An invitation letter is a formal document, so it is important to use a professional tone and avoid informal language or slang.
  • Spelling and grammar errors. Spelling and grammar errors can make your invitation letter look unprofessional and reduce the chances of the visa application being approved. So make sure to proofread your letter carefully before submitting it.
  • Not providing supporting documents. Depending on the type of visit, you may need to include supporting documents with your invitation letter. Failure to provide these documents can lead to delays or even visa application denial.
  • Not being specific enough. Providing vague or unclear information can make it difficult for the embassy or consulate to determine the legitimacy of the visit. Provide specific details about the visit’s purpose, duration, and itinerary.
  • Providing false or misleading information. Providing false or misleading information can lead to visa application denial or other legal consequences. Therefore, make sure that all information in your invitation letter is accurate and truthful.
  • Not addressing the letter to the appropriate embassy or consulate. Addressing the letter to the correct embassy or consulate can avoid delays or confusion in the visa application process and may even result in the application being denied. To avoid this mistake, research the correct address and contact information, and confirm any specific requirements with the embassy or consulate.

Invitation Letters Sample

Schengen visa invitation letter for family visits.

To:                                                                                                                 Date:

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Re: Invitation Letter for [Guest’s Full Name] with Passport No._________________________

Respected Sir/Madam,

I, [host’s name], a [host’s occupation] and a citizen of [host’s nationality], currently residing at [host’s address], am writing this letter to support the visa application of my [guest’s relationship to host], [guest’s full name], a [guest’s nationality] citizen. [Guest’s name] will submit a visa application at [consulate or embassy name and address] to obtain a Schengen visa.

The purpose of [Guest’s name] visit is for a family reunion. I will be responsible for [Guest’s name] during the visit. We have a close familial relationship and planned this visit to spend time together and catch up. The dates for the visit are [arrival date] to [departure date].

During the visit, [guest’s name] will be staying with me at my residence, where I will provide full financial support for their stay. This includes covering all travel expenses, accommodation, meals, and daily expenses.

I assure you that [guest’s name] will abide by all Schengen Area rules and regulations and will leave the area before the visa expires. Our planned activities include sightseeing, attending family events, and celebrating holidays together.

Attached to this letter are copies of my passport, proof of residence, and financial statements to support [guest’s name]’s visa application. Additionally, we have enclosed proof of our familial relationship, such as birth certificates.

If you require any further information or documents, please do not hesitate to contact me. Thank you for considering this request.

[Host’s signature]

[Host’s name]

[Host’s address]

[Host’s phone number]

[Host’s email address]

Schengen Visa Invitation Letter for Business

Dear [Embassy/Consulate] Officer,

I am writing this letter to confirm that [Host Company Name], located at [Host Company Address], will be hosting [Guest’s Full Name], who is an employee of [Guest’s Company Name], during their upcoming business trip to the Schengen Area.

The purpose of the trip is to [state the purpose of the visit, such as attending meetings, conferences, workshops, negotiations, or training]. It will occur from [Arrival Date] to [Departure Date]. During this time, [Guest’s Full Name] will be visiting various companies and individuals, including [name any specific companies or individuals they will be meeting with, if applicable].

We confirm that [Guest’s Full Name] is an employee of [Guest’s Company Name] and holds the position of [Guest’s Job Position]. Their passport number is [Guest’s Passport Number], and they are a national of [Guest’s Nationality]. We assure you that [Guest’s Full Name] has strong ties to their home country and will return after the trip.

[Guest’s Full Name] will stay at [Accommodation Details] during their visit. We will cover all their expenses, including travel, accommodations, meals, and daily expenses. We have attached the relevant financial documents to this letter.

We assure you that [Guest’s Full Name] will abide by all Schengen Area rules and regulations during their stay, and we take full responsibility for their actions while they are here.

We have also attached any relevant supporting documents, such as [list any supporting documents attached, such as proof of the host company’s business registration or financial statements, invitation letter for the conference or event being attended, etc.].

Thank you for considering this visa application.

[Host’s Signature]

[Name and Position of the Person Writing the Letter]

[Host’s Company Name and Address]

[Contact Information]

Schengen Visa Invitation Letter for Students or Cultural Activities

To:                                                                                                                 Date:

I, [host’s name], a [host’s occupation], am writing this letter to invite [Full Name of the Applicant] to visit [Schengen Country], where he/she will be attending [Name of Conference/Cultural Event/Educational Course] as a [Participant/Presenter/Organizer], from [Start Date] to [End Date].

[Full Name of the Applicant] is a student of [Name of School/University/Organization] and is currently pursuing a degree in [Field of Study]. He/She is passionate about the subject and has participated in various extracurricular activities.

During his/her stay in [Schengen Country], [Full Name of the Applicant] will be staying at [Name and Address of Accommodation]. As the host, I will provide financial support for his/her travel expenses, accommodation, and daily expenses.

The [Conference/Cultural Event/Educational Course] is an important opportunity for [Full Name of the Applicant] to gain knowledge, network with professionals, and further develop his/her skills in the field of [Field of Study]. [Name of Institution/Conference Organizer] is a reputable organization with a long-standing history of organizing successful conferences/cultural events/educational courses. I am confident that this event will be a valuable learning experience for him/her.

Enclosed, please find the necessary documents, including [List of Supporting Documents], to support [Full Name of the Applicant]’s visa application. I kindly request that you consider this application with the utmost priority.

Thank you for your time and attention.

Kind regards,

[Host’s School/Organization Name and Address]

Invitation Letter for Schengen Visa

If you’re planning to travel to the Schengen Area , you might need to include an invitation letter with your visa application, depending on the purpose of your trip.

The invitation letter plays a crucial role in your visa application process as it helps authorities understand why you’re travelling.

What Exactly Is an Invitation Letter for a Schengen Visa Application?

It’s a formal document written by someone living in a Schengen country who is hosting or sponsoring you. This letter officially invites you to visit the Schengen area for purposes such as visiting family or friends , conducting business , studying , getting medical treatment or attending events like conferences or seminars.

Including an invitation letter is mandatory for a Schengen visa application. Failing to submit it can result in your application being rejected. The letter should be written formally and professionally, detailing the purpose of your visit and any arrangements that have been made. It’s important to ensure the letter is error-free and accurately reflects your intentions.

How to Write an Invitation Letter?

When writing your invitation letter, the host must include all the following information:

  • Their full name, address, and contact information.
  • Your full name and date of birth.
  • The purpose of the visit (tourism, family visit, business meeting).
  • The dates of the visit (expected arrival and departure dates).
  • Details about your relationship.
  • Information about their status in the Schengen country (citizenship, residence permit).
  • Confirmation that they will be responsible for your accommodation and financial support (if applicable).
  • Any additional information that may be relevant, such as the activities you plan to do together.

What Are the Types of Invitation Letters for a Schengen Visa Application?

Invitation letter for visiting family or friends.

An invitation letter written by a relative or friend must include details about your relationship with the host, the visit or planned travel dates, the purpose of the trip, and the host’s willingness to provide accommodation or support during the stay.

With this letter, your visa application will be supported as it demonstrates the genuine intent of the visit.

To: Immigration Officer[Embassy name] [Embassy address] [Embassy phone number]

Re: Invitation Letter for Amit Patel with Passport No. ABC12345

Dear Sir or Madam,

I am writing to extend a heartfelt invitation to my cousin, Amit Patel, who is a citizen of India, to visit me and our family here in Berlin during the upcoming summer vacation.

Amit is planning to stay in Germany from June 15, 2023, to July 10, 2023. During this time, we intend to spend quality time together by visiting various places in the country and creating new memories.

As Amit’s host, I will be responsible for his accommodation and well-being throughout his stay. Rest assured that all necessary arrangements have been made to ensure a comfortable and enjoyable visit.

We are excited about the prospect of Amit joining us. It has been three years since we last met, and this visit will provide us with an invaluable opportunity to reconnect and share precious moments.

Please feel free to contact me if you require any additional information or if there are specific visa application procedures that need to be followed. We eagerly await your positive response to Amit’s visa application and look forward to welcoming him into our home and our hearts.

Warm regards,

Emily Johnson [Signature] (123) 456-7890 [email protected]

Invitation Letter for Business Trips

A business invitation letter is a formal correspondence sent by a company or organization in one country to invite a foreign business partner, client, or associate for a specific business-related purpose.

This letter typically includes details about the purpose of the visit, such as meetings, negotiations, conferences, or collaboration opportunities, along with the intended dates of the visit.

[Embassy Name][Embassy Address] [City, State, ZIP Code]

Dear Sir/Madam,

I am writing on behalf of XYZ Corporation, a technology company registered in France. We are pleased to extend an official invitation to Li Wei, born on January 1, 1980, a Senior Sales Manager at ABC Solutions Ltd, located in China, to visit our company in France for a business trip.

The purpose of Ms. Li’s visit is to engage in essential business activities with our company. During her stay in France, she will be attending meetings with our team to discuss potential collaborations, participating in industry conferences and networking events, and exploring opportunities for business expansion and partnership development.

The proposed dates of Ms. Li’s visits are from January 15, 2024, to February 10, 2024, with an estimated duration of three weeks. XYZ Corporation will be responsible for her accommodation, transportation, and related expenses during her stay in France.

We assure you that Li Wei is a bona fide employee of ABC Solutions Ltd, and her visit is strictly for business purposes. ABC Solutions Ltd fully supports Ms. Li’s travel plans and has provided all necessary documentation and assurances regarding the purpose and legitimacy of this trip.

Please find attached the necessary documents in support of Ms. Li’s Schengen visa application.

If there are any further requirements or processes that need to be followed, please do not hesitate to inform us, and we will promptly provide any additional information or documentation as needed.

Thank you for considering our request. We look forward to Ms Li’s successful Schengen visa application and her visit to our company, which we believe will contribute positively to our ongoing business relationship and collaboration.

Should you require any further information or clarification, please feel free to contact us at [email protected] or (123) 456-7890.

Marie Dubois Director of International Relations XYZ Corporation [email protected] (123) 456-7890

Invitation Letter for Conference or Seminar

An invitation letter for a conference or seminar is a formal document issued by an event organizer or hosting institution to invite an individual to participate in a specific conference, seminar, workshop, or similar event.

This letter typically includes details about the event’s theme, objectives, and schedule, as well as the specific role or contribution expected from the invitee, such as presenting a paper, delivering a lecture, or participating in panel discussions. It also often mentions logistical details like the event dates, venue, and any arrangements made for accommodation or travel support.

[Embassy Name] [Embassy Address]

[City, State, ZIP Code]

Subject: Invitation Letter for Conference or Seminar Participation and Visa Application Support

We are delighted to extend an official invitation to Jane Doe, born on January 1, 1980, a Senior Researcher at XYZ Institute, to participate in the International Conference on Innovations in Technology and Sustainability, which will be held in Vienna, Austria, from February 15 to February 18, 2024.

The International Conference on Innovations in Technology and Sustainability is a prestigious event focused on the latest advancements in technology and innovation. This conference will provide a platform for experts and professionals from around the world to exchange knowledge, discuss innovative ideas, and collaborate on key issues in the field.

We are honored to invite Jane Doe to take an active role in this event. She has been selected to present a research paper on “Innovations in Sustainable Energy Solutions” during one of the plenary sessions. We believe that Jane Doe’s expertise and insights will significantly enrich the discussions and contribute to the success of the conference.

In support of Jane Doe’s participation in the conference, we will offer accommodation at Hotel Kaiserhof Wien, 123 Hotel Avenue, Vienna, Austria.

We kindly request the Embassy of Austria to grant Jane Doe the appropriate visa to facilitate her participation in the International Conference on Innovations in Technology and Sustainability. We understand the importance of adhering to all visa regulations and requirements and assure you that Jane Doe will comply with all immigration laws during her stay in Austria.

Thank you for considering our request. We look forward to welcoming Jane Doe to the International Conference on Innovations in Technology and Sustainability, and we are confident that her contribution will greatly enrich our event.

Please find attached the conference program and other documents supporting Jane Doe’s visa application.

Should you require any further information or clarification, please feel free to contact us at [email protected] or (567) 890-1234.

John Smith Event Manager ABC Conferences [email protected] (567) 890-1234

Invitation Letter for Medical Treatment

A hospital invitation letter is a formal document issued by your doctor at a medical institution or hospital to invite you as a patient to receive medical treatment or medical services at their facility.

[Embassy Name]

[Embassy Address] [City, State, ZIP Code]

Subject: Invitation Letter for Medical Treatment and Visa Application Support

I, Dr. Sarah Anderson, Chief Medical Officer at HealthPlus Medical Center, am writing this letter to extend an official invitation to Mary Johnson, born on July 15, 1975, for the purpose of receiving medical treatment at our facility located in Zurich, Switzerland.

Mary Johnson has been diagnosed with a medical condition requiring specialized medical care and treatment. After a thorough evaluation of Ms. Johnson’s medical history and condition, we have determined that HealthPlus Medical Center has the expertise and facilities necessary to provide the required medical services and treatment.

The expected duration of Mary Johnson’s medical treatment at our facility is approximately six weeks, starting from March 10, 2024. During this period, Mary Johnson will undergo the following medical procedures and treatments:

  • Orthopedic surgery for knee replacement.
  • Post-operative rehabilitation and physiotherapy.

We kindly request the Embassy of Switzerland to grant Mary Johnson the necessary visa to facilitate her travel for medical treatment in Switzerland. We assure you that Mary Johnson will strictly adhere to all immigration laws and regulations during her stay in Switzerland.

We understand the importance of timely medical treatment for Mary Johnson’s well-being and hope for a swift and positive response to this visa application.

Should you require any further information or clarification, please do not hesitate to contact me at [email protected] or (555) 123-4567.

Dr. Sarah Anderson Chief Medical Officer HealthPlus Medical Center [email protected] (555) 123-4567

Invitation Letter for Study or Research Visit

An invitation letter for study or research is a formal document written by an educational institution, research organization, or academic supervisor to invite a foreign student or researcher to study or conduct research in their institution or facility.

This letter typically includes details about the academic or research program, including the specific area of study or research, the expected duration of the program, and any financial support or scholarships being offered.

[Embassy of Norway][Embassy Address]

Subject: Invitation Letter for Study and Visa Application Support

I am writing on behalf of Norway University to extend an official invitation to Emily Davis for the purpose of participating in a short-term study program. Emily Davis, born on May 5, 1995, has been accepted into our Environmental Science short study program, commencing on September 1, 2024.

The program’s duration is eight weeks, and it will focus on intensive training in environmental science. Emily Davis has secured funding to cover her tuition fees and living expenses during her stay in Norway.

Norway University is dedicated to providing an enriching academic environment, and we believe that Emily Davis’s presence will enhance our academic community.

In support of Emily Davis’s visa application, we commit to providing all necessary documentation, including an official letter of invitation, guidance, and support throughout the visa application process, as well as assistance in arranging her accommodations upon arrival in Norway.

We kindly request the Embassy to grant Emily Davis the necessary visa to facilitate her travel for this short-term study program at Norway University. Emily Davis will adhere to all immigration laws and regulations during her stay.

Dr. John Smith Director of Admissions Norway University [email protected] (123) 456-7890

What Do I Need to Submit Along With an Invitation Letter?

When you submit an invitation letter, you need also to attach supporting documents, such as:

  • Host’s identification. A copy of your host’s valid ID or passport.
  • Financial evidence. Evidence of your host’s financial capacity to support you (if applicable).
  • Accommodation evidence. Documents proving your host’s home ownership or rental agreement.
  • Travel itinerary. An itinerary outlining planned activities and places to visit together with your host.
  • Proof of host’s time off. Documents that prove your host has taken time off work to spend time with you during your stay (if applicable).

Explore More Articles on Applying for a Schengen Visa

  • Checklist of Documents Required to Apply for a Schengen Visa
  • Applying for a Schengen Visa: Step-by-Step Guide
  • Travel Medical Insurance for a Schengen Visa Application
  • The Schengen Visa Application Form
  • Photo Requirements for the Schengen Visa Application
  • How Do You Book a Flight Itinerary for a Visa Application?

Related Links

  • Apply for a Schengen Visa from the UK
  • Apply for a Schengen Visa from the US
  • Apply for a Schengen Visa from Canada

Get the Reddit app

Subreddit to discuss Schengen visas.

My complete cover letter that recently got me a Germany Schengen Tourist Visa in 5 days (from India)

<enter date>

Embassy of the Federal Republic of Germany, <enter address>

Subject: <name> (Passport No <passport no>) Schengen Tourist Visa Application

Dear Sir/Madam,

I am writing this Cover Letter in support of my application for a Tourist Visa for travel to Europe with my wife <name>, with our primary destination being Germany. I am excited about the opportunity to visit your beautiful country and experience its rich culture, stunning landscapes, and warm hospitality.

To support my application, I have completed all the necessary forms and attached the required documents, including:

A Completed Schengen Tourist Visa Application Form

Passport-sized photographs, as per the specified guidelines

A copy of my valid passport, showing personal details and expiry date

Copy of both Onward and Return Flight Tickets, internal flights and fully paid Hotel bookings.

Documents showing that I have sufficient funds (Bank Statements, Credit Card Statement)

A detailed travel itinerary outlining dates, destinations & planned activities during our visit

Documentation demonstrating my intention to return to India, including a copy of Office ID Card, Employment contract, Leave approval and NOC, & property ownership document

Travel Insurance covering the entire period of stay with minimum coverage of EUR 30,000

Letter of invitation & supporting documents from my friend who is working in Germany

Copy of previous Schengen Visas, and other Visas that I have acquired (UK, Australia etc.)

I’ve included our detailed itinerary separately, but sharing a brief itinerary for your kind persual :

<Brief itinery here>

Additionally, I would like to highlight some key points regarding my visit and intentions:

1. Purpose of Visit: I intend to visit Germany and nearby Schengen countries with my Wife for tourism purposes, to explore the renowned landmarks, natural wonders, and vibrant cities. We also intend to meet and stay with our close friend <name>, who is residing in Germany since 2015.

2. Duration of Stay : Out of our complete Europe Trip of 36 days (<enter dates>), We plan to stay in Germany for 21 days (<enter dates>). During this time, I will abide by all the rules and regulations set forth by the German government.

3. Financial Capability: I have sufficient financial means to cover all our expenses during our stay in EU, including accommodation, transportation, sightseeing, meals etc. I have attached supporting documents, such as bank statements, payslips etc, to validate my financial capability.

4. Strong Ties to India: I am deeply rooted in my home country, India, and have strong ties here. I am employed at <company and designation>, since 5.5 years. I have attached a letter from my current employer affirming my employment status. Additionally, I have significant family commitments, a stable job and a life waiting for me here which necessitates my timely return to India upon completing my planned itinerary in the Schengen Area.

I would like to express my sincere gratitude for considering my application. I am fully committed to complying with all the regulations and requirements set by the German government, and I assure you that I will respect the laws and values of your country throughout my visit. Should you require any further information or documentation to support my application, please do not hesitate to contact me. I am more than willing to provide any additional details that may be necessary.

Thank you for your time and consideration. I eagerly await a positive response to my application and the opportunity to explore the magnificent beauty of Europe, and specially Germany.

Yours sincerely,

Prince Patni <passport no> <mobile number> <email>

IMAGES

  1. Kostenloses Schengen Visa Application letter

    sample cover letter for schengen visa spain

  2. Cover Letter For Schengen Visa Application

    sample cover letter for schengen visa spain

  3. Sample Cover Letter For Schengen Visa Simple

    sample cover letter for schengen visa spain

  4. Cover Letter for Schengen Visa

    sample cover letter for schengen visa spain

  5. Get FREE Cover Letter for YOUR Schengen Visa

    sample cover letter for schengen visa spain

  6. Free cover letter for schengen visa application

    sample cover letter for schengen visa spain

VIDEO

  1. How to Make Covering Letter For Visa in hindi

  2. 4 Important Documents For Schengen Visa in 2023

  3. How to Write a Cover Letter for Schengen Tourist VISA! #europe #schengenvisa

  4. Cover Letter for JSV interview. Tips with Sample. Make your own personalized Cover Letter for JSV

  5. Cover letter for schengen visa| 100% Success rate

  6. SCHENGEN VISA 🇫🇮 Finland Visit Visa in 2023 From Pakistan, India & UAE, Documents, Cost & Process 🇫🇮

COMMENTS

  1. Sample Cover Letters for Schengen Visa Application

    Sample Cover Letter for Tourist Schengen Visa. Subject: Application for Schengen Visa for Tourism Purposes. Chennai, India March 24, 2023. Embassy of Spain ... India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023. ...

  2. Create Cover Letter For Spain Schengen Visa

    Sample Cover Letter For A Spain Work Visa Application. Prior to being able to work in Spain, you must first obtain a Spanish work visa, which permits you to employment both inside and outside of the Schengen area. Below is a sample cover letter for a Spanish Schengen work visa.

  3. Schengen Visa Application Cover Letter

    Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.

  4. Cover Letter for a Schengen Visa: Types, Format & Samples

    This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance. Introduction. Start with a formal salutation. Provide your name, address, contact details, and nationality.

  5. Cover Letter for Schengen Visa Application

    Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.

  6. Cover Letter for Schengen Visa: The Easy Way

    Sample-Cover-letter-for-Schengen-visa-with-travel-itinerary Download. Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022. Sep 10, 2022: Depart from New York & land in Zurich.Check in to my hotel.

  7. Schengen Visa Cover Letter

    To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter. 1. Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose. 2. A well-written covering letter can significantly improve your application's chances of approval.

  8. Schengen Visa Application Cover Letter for Tourists

    The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation. Ganesh Murthy. 13 El Camino Real, Apt 45. Sunnyvale, CA 95123. Phone: +1 (408) 123-4567. Email: [email protected]. May 24, 2019. To.

  9. How to write Personal Covering Letter For Schengen Visa

    To make sure your covering letter is as kick ass as possible, it must contain two important things: The purpose of your stay/trip to Europe. Your planned itinerary, in details. There are different ways to write your covering letter for Schengen Visa. In general we recommend KISS (Keep It Short and Simple).

  10. Schengen Visa Cover Letter

    A sample cover letter for a Schengen visa should include the following information: Introduction: Firstly, briefly introduce yourself and your company, and explain the purpose of your trip to Europe. Itinerary: Later, provide a detailed itinerary of your trip, including the dates, destinations, and the purpose of each visit.

  11. How to craft Sample Schengen Visa Cover Letter

    Key Elements of a Schengen Visa Cover Letter. When drafting your cover letter, ensure it includes the following key elements: Personal Information: Start with your full name, date of birth, and contact details. This should match the information provided in your visa application. Travel Itinerary: Clearly outline your travel plans, including ...

  12. Cover Letter for a Tourist Visa

    Blogger 10 April 2023. A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant's planned itinerary, including the places they plan to visit ...

  13. Schengen Visa Cover Letter > Visas Association

    A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.

  14. Create cover letter for Schengen visa application in 4 easy steps

    Sample visa cover letter for Schengen visa application. Using the app, you should have a perfectly formatted cover letter generated for you like this below example. ... Consulate of Spain. Minerva Mall, Kalasipalya Chennai. -56110. Nov 30, 2022. Subject: Approval of my Schengen Tourist Visa with Spanish Consulate.

  15. Cover Letter For Schengen Visa Application

    Applying for Schengen Visa Cover Letter and preparing a cover letter - read this blog for better clarity or hire professional cover letter writers online. ... New Zeland, France, Spain & Schengen ...

  16. Cover Letter For Schengen Visa(5 Samples)

    When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows: Address the recipient with a formal salutation. For example, "Dear/Hello (name of the recipient).". If you do not know the recipient's name, you can refer to them as sir ...

  17. Cover Letter For Schengen Visa Application With Samples 2022

    Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad. Subject: Cover Letter for Schengen Tourist Visa. Dear Sir/Madam, I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx.

  18. PDF Schengen Visa Cover Letter

    Schengen zone: Italy, France, and Greece. We are applying through your honorable embassy because we will be staying in Italy the longest. We are requesting for a double-entry visa because our itinerary involves going to Croatia which is outside the Schengen Zone, but plan to re-enter after. The main purpose of our travel is tourism. Over the ...

  19. Schengen Visa Cover Letter Format with sample and common mistakes

    21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052. Dear Sir or Madam, Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored) I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

  20. Invitation Letter for Schengen Visa Application

    An invitation letter for family visits is a document written by a family member or friend residing in a Schengen country, inviting someone from a non-European country to visit them. The letter should contain details about: The consulate or embassy where the visa application will be submitted. The host's and guest's personal details.

  21. Cover Letter for Schengen Visa- Sample, Tips & Format

    Now that we've gone through what goes into your cover letter for Schengen visa, let's talk about making it shine. It's not just about what you say, but how you say it. Here are some golden nuggets of advice to help your cover letter stand out: Make It Personal. Don't just copy-paste a cover letter sample for Schengen visa you found ...

  22. Business Schengen Visa Cover Letter Sample

    Business Schengen Visa cover letter samples: Sample 1 (attending a business conference): I am writing to apply for a Schengen Business Visa to attend a tech expo in Berlin, Germany, from April 15, 2024, until April 30, 2024, for a total duration of 16 days. As a Senior Technical Engineer at TechSolutions Inc.,

  23. Schengen Visa Invitation Letter: Writing Tips & Free Samples

    This letter officially invites you to visit the Schengen area for purposes such as visiting family or friends, conducting business, studying, getting medical treatment or attending events like conferences or seminars. Including an invitation letter is mandatory for a Schengen visa application. Failing to submit it can result in your application ...

  24. My complete cover letter that recently got me a Germany Schengen

    My wife got a visa from Spain upon returning she applied to France and got rejected. Reply reply United-Art5347 • True. I needed a visa for official visit and not only I got a walk-in interview but also got my visa in 2 days Ie one day for visa processing and one day for getting the passport delivered. ... Cover letter for Schengen visa to ...