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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Executive Assistant Cover Letter

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Executive Assistant Text-Only Cover Letter Templates and Examples

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

• Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
• Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
• Managing, mentoring, and developing a team of five junior admin assistants

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

• Manage multiple high-priority projects with ease and efficiency
• Oversee the day-to-day office operations independently and proficiently
• Handle an annual budget of $475,000
• Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

My recent achievements include:

• Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
• Introducing a calendar system that reduced appointment errors by 87% in six months
• Negotiating with vendors to save around $5,000 per annual contract

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Administrative Assistant Cover Letter No Experience

Welcome to our guide on creating an impactful Administrative Assistant Cover Letter with No Experience.

Navigating the job market without prior experience can be challenging, but it is not impossible. This page is designed to help you highlight your enthusiasm, transferable skills, and a strong willingness to learn, even if your resume lacks hands-on administrative experience.

By following our advice, you will learn how to:

• Emphasize your relevant skills and attributes
• Craft a compelling narrative showcasing your potential
• Present yourself as a capable and eager candidate

Whether you’re a recent graduate or switching career paths, our step-by-step instructions and examples will assist you in writing a cover letter that catches the employer’s attention and sets you on the path to success.

Let’s get started in crafting a standout cover letter that will open doors to your new career!

Entry Level Administrative Assistant Cover Letter Sample 1

Anna Michael 63 5th Street, Dallas, TX 65223 (000) 258-9109 [Email]

May 23, 2024

Ms. Monica Anderson Senior Manager ABC Company 32 Some Street Dallas, TX 65521

Dear Ms. Anderson:

I am writing to express my interest in the Administrative Assistant position at ABC Company. My clerical and communication skills, as well as enthusiasm, make me a strong candidate for this opportunity.

While pursuing my studies in [relevant field], I developed a solid foundation in administrative tasks and organization. Through my coursework, I gained knowledge in managing schedules, coordinating meetings, and maintaining office documentation. I am also proficient in various software applications, including Microsoft Office Suite and QuickBooks.

In addition to my academic background, I possess excellent communication skills, both written and verbal. I am a fast learner and possess strong attention to detail, ensuring accuracy in all administrative tasks. Furthermore, I am a proactive problem-solver and can prioritize and multitask effectively in a fast-paced environment.

My passion for administrative work and strong work ethic drives me to learn and grow within this role. I am excited about the opportunity to contribute to your organization and provide valuable support to the team.

Thank you for considering my application. I would welcome the opportunity to further discuss how my skills and strengths align with your organization’s goals. I have attached my resume for your review, and I look forward to the possibility of discussing my potential contributions in an interview.

Anna Michael (000) 258-9109

Entry Level Administrative Assistant Cover Letter Sample 2

Daisy Johnson (000) 987-1113 [email protected]

Ms. Abril Brown Senior Manager (Human Resources) XYZ Company 125 Some Street, San Diego, CA

Dear Ms. Brown:

I am thrilled to apply for the position of Administrative Assistant at XYZ Company. By using my skills, enthusiasm, and passion for administrative work, I can contribute to your team’s success.

Having recently completed my studies in [relevant field], I have gained a solid foundation in various administrative tasks and processes. From managing schedules and coordinating meetings to organizing office documentation, I am well-versed in the essential skills required for this role. Additionally, my proficiency in Microsoft Office Suite and other relevant software will allow me to quickly adapt to your organization’s systems and tools.

I am a fast learner with a strong attention to detail. Throughout my academic journey, I have demonstrated my ability to prioritize tasks effectively and multitask in demanding environments. I am confident that these qualities, coupled with my excellent written and verbal communication skills, will enable me to excel in supporting your team and maintaining a productive work environment.

I am truly excited about the opportunity to join your organization and contribute my enthusiasm and passion to its ongoing success. The chance to learn and grow in this role is incredibly appealing to me, and I am committed to evolving into a capable and valuable member of your team.

My attached resume provides additional details about my educational background and relevant coursework. I would be grateful for the opportunity to discuss in person how my passion for administrative work and willingness to contribute can benefit XYZ Company. I look forward to the possibility of an interview and the opportunity to further demonstrate my potential.

Thank you for your time and consideration.

Daisy Johnson

Enc. Resume and Recommendation Letter

How to Write a Great Cover Letter for an Administrative Assistant with No Experience?

Here are some tips for writing an entry-level Administrative Assistant cover letter with no experience:

1. Start with a clear and professional heading:

Include your name, address, contact information, and the current date at the top of the letter.

2. Address the letter to a specific person:

Whenever possible, find the name of the hiring manager or the person responsible for recruitment.

3. Use a strong and engaging opening:

Begin your letter with a compelling introduction that grabs the reader’s attention.

4. Emphasize relevant skills and coursework:

Even without professional experience, you can draw attention to relevant coursework, projects, or internships that have provided you with specific skills and knowledge applicable to the administrative field. Focus on transferable skills such as organization, attention to detail, communication, and proficiency in software applications.

5. Showcase your motivation and willingness to learn:

Emphasize your willingness to start at an entry-level position and your eagerness to learn and grow within the role.

6. Connect your interests and values with the company:

Research the company thoroughly, and explain why you are interested in working for them specifically.

7. Keep it concise and error-free:

Be concise and to the point, focusing on the most relevant information. Proofread your letter thoroughly for any grammar or spelling mistakes, and ensure that it is well-structured and easy to read.

8. Request an interview and express gratitude:

Conclude your letter by thanking the reader for considering your application and expressing your anticipation for the opportunity to discuss your qualifications further in an interview.

9. Attach your resume:

Remember to include your resume along with the cover letter, as it provides more detailed information about your education, skills, and any additional experiences.

10. Tailor your letter to each specific job application:

Customize your cover letter for each position you apply to, highlighting the skills and qualifications that are most relevant to the job description.

By following these tips, you can create a compelling entry-level Administrative Assistant cover letter that showcases your potential and enthusiasm for the role, even without prior professional experience.

Related : Administrative Assistant Resume No Experience

• Legal Administrative Assistant Cover Letter No Experience: Sample and Guide
• Clerical Assistant Cover Letter No Experience (How-to)
• Letter of Interest for Administrative Assistant Position – Sample
• Entry-Level Virtual Assistant Cover Letter No Experience Sample

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How to Write an Executive Assistant Cover Letter (2 Examples)

By Ammar Ahmed

Published: January 22, 2024

Cover Letters

Ammar Ahmed

Writer & Career Coach

Alright, all you aspiring Executive Assistants out there, it’s time to talk cover letters – the unsung heroes of job applications. Sure, they may seem like just another document to stress over, but trust us, they’re your golden ticket to making a smashing first impression.

 In this article, we will provide valuable tips and guidance on creating an impactful cover letter that highlights your skills and experiences, ultimately increasing your chances of securing your dream Executive Assistant position. 

Crafting the Perfect Executive Assistant Cover Letter

When aiming for an Executive Assistant role, your cover letter should reflect more than just your skills—it should convey your understanding of the heartbeat of the company. This section will guide you in tailoring a letter that not only talks about you but also resonates with what the company seeks in its ideal candidate.

Researching the Company and Position

For an Executive Assistant, understanding the company is like knowing the preferences of the executive you’ll assist. Your daily tasks will often revolve around company-specific projects, interactions, and nuances. We’ll break down the significance of aligning your application with the company’s DNA and tuning in to the subtleties of the Executive Assistant role they envision.

• Aligning with Company Values and Goals: Every company has its rhythm, a set of values guiding its actions. Skim through their website, especially sections like ‘About Us’ or ‘Our Mission.’ As an Executive Assistant, you’re more than just a task handler—you’re the representative of executive decisions and actions. Ensuring your cover letter conveys alignment with the company’s heartbeat can make you stand out.
• Understanding the Specific Executive Assistant Role: While some companies might seek an Executive Assistant who’s adept at organizing international travels, others might prioritize expertise in managing in-house meetings or handling sensitive communications. Decode the job listing, identify what’s emphasized, and weave those specifics into your cover letter. It’s all about showcasing that you’re not just any Executive Assistant, but the one they need.

Structuring Your Cover Letter

A well-structured cover letter is akin to a neatly organized desk; everything is in its place, making it easier to understand and appreciate. When drafting your Executive Assistant cover letter, keep in mind that its structure is your first demonstration of organizational skills.

Here’s a step-by-step guide to ensuring your cover letter is not only well-organized but also leaves an indelible mark.

• Heading and Salutation: Start with your contact details at the top: name, address, phone number, and a professional email. Addressing the hiring manager by name rather than a generic “To Whom It May Concern” can create a personal touch. If you’re unsure of the name, a bit of research or a quick phone call to the company might provide the information.
• Opening Paragraph – Grabbing Attention: Dive in with enthusiasm. Begin by stating the position you’re applying for and perhaps a notable achievement that makes you stand out. Remember, as an Executive Assistant, you’re often the first point of contact; showing your proactive nature right at the start can set a positive tone.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This is your stage. Discuss relevant experiences, specific tasks you’ve excelled at, or instances where your proactive approach as an Executive Assistant made a significant difference. Perhaps you managed a sudden crisis, coordinated an impromptu meeting, or streamlined a complex workflow. Make it relatable to the job you’re applying for.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Reiterate your enthusiasm for the role and the company. Express your eagerness to discuss how your unique experiences as an Executive Assistant align with the company’s needs. A proactive call to action, like suggesting a meeting or a call, can be a testament to your initiative.
• Signature and Contact Information: Sign off professionally with a “Sincerely” or “Best regards,” followed by your full name. If you’re sending a physical letter, leave space for a handwritten signature. Beneath this, you might also reiterate your phone number or primary contact method, making it easy for the hiring manager to reach out.

Highlighting Relevant Skills and Experience

Every profession has a unique set of skills that define excellence in that role, and for an Executive Assistant, it’s a mix of impeccable communication, meticulous organization, and quick thinking. When you’re crafting your cover letter, ensure that you’re not just listing these skills, but exemplifying them with real-world experiences.

Here are some specific skills that you should mention in your cover letter:

• Excellent Communication Skills: As an Executive Assistant, you’re the communication bridge between the executive and the rest of the organization. Highlight instances where your clear and concise communication has prevented misunderstandings or streamlined a process. Maybe you drafted critical emails, coordinated between departments, or effectively communicated executive decisions to the team.
• Organizational Skills: An Executive Assistant’s world is filled with calendars, memos, meetings, and event planning. Use your cover letter to showcase how your keen organizational skills have kept things running smoothly. Perhaps you’ve developed a filing system that saved hours of work, or you managed a high-profile event without a hitch.
• Time Management: In a role where a single day can involve myriad tasks, managing time efficiently is paramount. Share anecdotes where your time-management skills ensured deadlines were met, or how you effectively juggled multiple tasks in high-pressure situations, ensuring everything was completed to perfection.
• Exceptional Interpersonal Skills: This isn’t just about being friendly; it’s about understanding and navigating office dynamics, managing expectations, and sometimes mediating between parties. Describe scenarios where your interpersonal skills have eased tensions, fostered collaborations, or even just ensured a harmonious office environment, especially in situations where executives had conflicting opinions.
• Problem-solving and Decision-making: The corporate world is unpredictable, and as the right hand of an executive, you’ll often be in the thick of it. Detail instances where you’ve had to think on your feet, make critical decisions, or solve problems that weren’t strictly in your job description. Maybe you found a last-minute flight for a canceled trip or improvised during a technical glitch in an important presentation.

Tailoring Your Cover Letter

As an aspiring Executive Assistant, a role that thrives on personalization and attention to detail, it’s crucial to ensure that your cover letter speaks directly to the company and role you’re vying for.

Take a look at how you can tailor your cover letter for maximum impact.

• Addressing the Hiring Manager: As mentioned above, starting your cover letter with a generic greeting might make it seem impersonal, but addressing the hiring manager by name creates an immediate connection. It shows that you’ve done your homework and are truly interested in the company. If the job posting doesn’t mention a name, a quick call to the company’s HR department or some LinkedIn sleuthing might give you the information you need.
• Matching Job Description Keywords: Companies often use specific keywords in their job descriptions to outline the primary responsibilities of the role. For Executive Assistants, these might include “calendar management,” “stakeholder communication,” “event coordination,” or “confidential document handling.” Ensure you incorporate these keywords into your cover letter, aligning your experiences and skills with what they’re specifically looking for. For example, if the description emphasizes “strategic planning,” you might mention a time when you took the initiative to reorganize an executive’s weekly schedule for optimum efficiency.
• Demonstrating Cultural Fit: Every company has its own ethos and its own vibe. Whether it’s a fast-paced startup culture or a more traditional corporate setting, it’s essential to show that you blend seamlessly. Maybe you thrived in a similar work environment in the past, or perhaps the company’s community outreach resonates with your personal values. Highlighting these connections emphasizes that you’re not just a fit for the job but for the company culture as well.

Avoiding Common Mistakes

Every Executive Assistant knows the devil is in the details. Just like a missed appointment or a wrongly filed document can lead to chaos, certain missteps in your cover letter can diminish your chances of landing that dream job.

To ensure your cover letter shines the best light on you, avoid the following common mistakes

• Not Tailoring the Letter to the Company: A generic cover letter might convey a lack of genuine interest. Every company is unique, with its own challenges and work environment. Your cover letter should reflect that you understand and are excited about this particular opportunity. Avoid the trap of a one-size-fits-all approach. Instead, infuse your letter with insights and enthusiasm specific to the company and role you’re applying for.
• Focusing Only on Administrative Tasks: While scheduling, filing, and coordinating are essential aspects of an Executive Assistant’s role, they’re not the only ones. Companies are looking for candidates who bring more to the table. Highlight instances where you went beyond routine tasks: maybe you proactively identified a process inefficiency and implemented a solution, or you played a key role in a strategic decision because of your knowledge and expertise.
• Neglecting Soft Skills : An Executive Assistant’s role isn’t just about tasks—it’s about relationships, communication, and diplomacy. While it’s important to mention your proficiency in software or your speed in note-taking, don’t neglect the soft skills . Emphasize your adaptability, your knack for understanding nuanced office dynamics, or your ability to handle sensitive information with discretion.
• Forgetting Achievements: Amidst outlining skills and experiences, many candidates forget to highlight their achievements. Did you play a part in streamlining a workflow that saved hours of executive time? Or perhaps you managed a critical event that received accolades? These achievements aren’t just feathers in your cap; they’re proof of your capability and the value you bring.

Providing Evidence of Your Accomplishments

In the role of an Executive Assistant, your value is often magnified by the tangible results you’ve achieved. Simply stating that you’re good at what you do is not enough. Instead, highlighting specific accomplishments , backed by evidence, can set your application apart from the rest.

This is how you can effectively showcase these achievements in your cover letter:

• Quantifiable Achievements: Numbers paint a vivid picture. Instead of simply stating that you’ve managed executive schedules, illustrate it. Mention specifics like:

“Synchronized and organized over 200 executive meetings in a year, resulting in a 30% increase in organizational efficiency.”

Such data gives concrete proof of your abilities. For an Executive Assistant, metrics might revolve around time saved, the number of events coordinated, or efficiency improvements achieved.

• Relevant Projects and Outcomes: As an Executive Assistant, you’ve likely been involved in projects beyond daily tasks. Perhaps you’ve overseen a new office setup or coordinated a large company event. Discuss these endeavors. For instance:

“Successfully coordinated the company’s annual leadership summit, facilitating seamless communication among 500 participants from 10 global branches.”

By emphasizing the project’s scale and the positive outcomes, you showcase your ability to manage complex tasks and ensure smooth operations.

Related Article: Learn more about how you can write a cover letter that stands out .

Executive Assistant Cover Letter Examples

Navigating the nuances of an effective cover letter can be challenging. To provide clarity, this section offers tangible Executive Assistant cover letter samples. These examples will highlight the right blend of personal experiences, achievements, and company-specific insights, guiding you in crafting a standout application tailored to your desired position.

Entry-Level Executive Assistant Cover Letter (No Experience)

Breaking into the role of an Executive Assistant without prior experience might feel daunting, but remember, everyone starts somewhere. What you might lack in direct experience, you can compensate for with a blend of relevant skills, academic achievements, and enthusiasm.

Here’s a cover letter example for an entry-level Executive Assistant that demonstrates how to leverage these aspects to craft an impactful application.

Laura Mitchell 456 Admin Avenue New York, NY 10001 [email protected] (555) 321-0987 October 31, 2023

Mrs. Clara Robertson Chief Executive Officer EliteCorp Enterprises 123 Leadership Lane New York, NY 10002

Dear Mrs. Robertson,

Graduating top of my class with a Bachelor’s in Business Administration from New York University, I was exposed to the intricacies of business operations and management. While my academic journey has given me a strong foundation, it was my role as the President of the University’s Business Club where I honed skills that align closely with those of an Executive Assistant. I am writing to express my keen interest in the Executive Assistant position at EliteCorp Enterprises, a company I have admired for its innovation and leadership in the industry.

Organizing monthly events, coordinating with guest speakers, and managing the schedules of the club’s board members taught me the value of meticulous planning, timely communication, and adaptability. My ability to handle multiple tasks simultaneously, coupled with a passion for driving seamless operations, makes me a fitting candidate for this role.

I was particularly drawn to EliteCorp’s mission of ‘Empowering Modern Business Through Strategy and Innovation’. This aligns with my commitment to proactive problem-solving, a skill I showcased when implementing a digital tool to optimize event management for our club, resulting in a 40% increase in event attendance.

EliteCorp’s reputation for fostering professional growth and its collaborative work environment is what excites me the most about the prospect of joining your esteemed company. I am eager to bring my dedication, organizational skills, and fresh perspective to your team, ensuring that your executive suite operates at peak efficiency.

Thank you for considering my application. I am optimistic about the possibility of contributing to and learning from the brilliant minds at EliteCorp Enterprises.

Warm regards,

Laura Mitchell

Related Article: Find out 15 Most Common Executive Assistant Interview Questions and Answers that can help you in your next interview. 

Executive Assistant Cover Letter (With Experience)

When you’ve spent years mastering the art of supporting top executives, your cover letter should echo your expertise, highlighting not just your skills but also your experiences that make you stand out.

Here’s a sample cover letter for an experienced Executive Assistant that encapsulates the blend of professional experience and personal prowess:

Natalie Carter 890 Executive Drive Los Angeles, CA 90001 [email protected] (444) 456-7890 October 31, 2023

Mr. Jacob Thompson Director of Operations Pinnacle Industries 567 Corporate Circle Los Angeles, CA 90002

Dear Mr. Thompson,

Having dedicated over six years to the role of Executive Assistant, I’ve had the privilege of working alongside visionary leaders, playing a strategic part in driving their missions forward. With a proven track record in managing complex schedules, coordinating cross-functional meetings, and ensuring seamless communication channels, I’m enthusiastic about the opportunity to bring my expertise to Pinnacle Industries, a company I deeply respect for its relentless pursuit of excellence.

In my recent role at InnovateTech, I directly supported the CEO and managed a team of three junior assistants. Here, my responsibilities extended beyond the traditional scope of executive support. I was instrumental in planning and executing our annual leadership retreats, managing key stakeholder communications, and driving special projects which resulted in a 30% improvement in organizational efficiency.

Your recent announcement regarding Pinnacle’s global expansion resonated with me. In the past two years, I’ve coordinated over 50 international trips for executives, ensuring not just logistical efficiency but also aligning them with local customs and business etiquette, leading to successful partnership deals.

What excites me most about the opportunity at Pinnacle Industries is the challenge to optimize operations within an already thriving environment. With my comprehensive understanding of executive needs, combined with a proactive approach, I am confident in my ability to anticipate challenges and craft efficient solutions, ensuring your leadership team can focus solely on strategic objectives.

Thank you for considering my application. I am eager to explore how my experience can further elevate the operational excellence at Pinnacle Industries.

Natalie Carter

Related Article: Should You Always Include a Cover Letter?  

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

• Write a cover letter if you have work experience
• Write a cover letter if you have no work experience
• Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

• How you meet company needs
• Relevant accolades
• Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

• Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
• Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Copy this text for your Executive Administrative Operations Assistant cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

Letter Templates

sample application letter for administrative assistant with no experience

Looking to start your career in administrative assistance but don’t have any experience? Don’t worry, you can still land your dream job with a well-crafted application letter. In this article, we’ll provide you with seven sample application letters for administrative assistant positions that require no experience. You can use these letters as a guide to help you create your own application or edit them as needed.

As a recent graduate or someone looking to switch careers, it can be challenging to find an administrative assistant position that doesn’t require experience. However, with a well-crafted application letter, you can stand out from the competition and land your dream job. In this article, we will provide you with several sample application letters for administrative assistant positions that require no experience.

When applying for a job with no experience, it’s important to highlight your skills and how they can benefit the employer. In your application letter, you want to showcase your communication skills, attention to detail, and organizational abilities. You can also mention any relevant coursework or extracurricular activities that demonstrate your ability to handle administrative tasks. Remember to keep your letter concise and to the point.

Readers can find examples below to guide them in creating their own application letter. We have provided a variety of letter samples to help you get started.

Letter Samples

Application for administrative assistant.

Dear Hiring Manager,

I am writing to express my interest in the Administrative Assistant position at XYZ Company. Although I have no prior experience in an administrative setting, I am confident that my strong communication, organizational, and problem-solving skills make me a strong candidate for the role.

During my time at ABC University, I completed several courses in business administration and gained experience organizing events for student organizations. These experiences have taught me how to manage multiple tasks and prioritize deadlines effectively.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team as an administrative assistant.

Application for Administrative Assistant II

Dear Human Resources Manager,

I am writing to express my interest in the Administrative Assistant II position at ABC Company. As a recent graduate of XYZ University with a degree in Business Administration, I have developed strong communication, analytical, and organizational skills.

Although I do not have any professional administrative experience, I am confident in my ability to learn and adapt quickly. During my time at XYZ University, I served as a student ambassador where I developed my interpersonal and customer service skills.

Thank you for considering my application. I am eager to bring my skills and enthusiasm to your team as an administrative assistant.

Best regards,

Application for Administrative Assistant III

I am excited to apply for the Administrative Assistant III position at DEF Company. As a recent graduate with a degree in Communication Studies, I am confident that my strong communication, organizational, and interpersonal skills make me a great fit for the role.

Although I do not have any professional experience as an administrative assistant, I have gained valuable skills through my coursework and extracurricular activities. I have experience working in team settings, managing multiple tasks, and prioritizing deadlines.

Thank you for taking the time to consider my application. I look forward to the opportunity to contribute to your team as an administrative assistant.

Application for Receptionist/Administrative Assistant

I am excited to apply for the Receptionist/Administrative Assistant position at GHI Company. As a recent graduate with a degree in Marketing, I have developed excellent communication, customer service, and administrative skills.

Although I do not have any professional experience in an administrative position, I have gained valuable experience through my coursework and internships. In my previous internship, I assisted with event planning, data entry, and customer service. These experiences have taught me how to handle multiple tasks, prioritize deadlines, and communicate effectively with clients and colleagues.

Thank you for taking the time to consider my application. I look forward to the opportunity to bring my skills and enthusiasm to your team.

Application for Executive Administrative Assistant

I am writing to express my interest in the Executive Administrative Assistant position at JKL Company. Although I do not have any professional experience in an administrative role, I am confident that my strong communication, organizational, and problem-solving skills make me a great fit for the position.

As a recent graduate with a degree in Political Science, I have developed excellent research, analytical, and writing skills. In addition, I have experience working in fast-paced environments and prioritizing deadlines.

Thank you for considering my application. I am eager to bring my skills and enthusiasm to your team.

Application for Personal Assistant

I am excited to apply for the Personal Assistant position at MNO Company. Although I do not have any professional experience as a personal assistant, I am confident that my strong communication, organizational, and multitasking skills make me a great fit for the role.

As a recent graduate with a degree in Psychology, I have developed excellent interpersonal, communication, and problem-solving skills. In addition, I have experience working in fast-paced environments and managing multiple tasks at once.

Thank you for taking the time to consider my application. I am eager to bring my skills and enthusiasm to your team.

Tips for Writing an Application Letter for Administrative Assistant

When applying for an administrative assistant position with no experience, keep these tips in mind:

• Highlight your skills and how they can benefit the employer.
• Showcase your communication, organizational, and problem-solving skills.
• Mention any relevant coursework or extracurricular activities.
• Keep your letter concise and to the point.
• Use a professional tone and format.
• Edit and proofread your letter for grammar and spelling errors.

Frequently Asked Questions

Q: how do i write an application letter for an administrative assistant with no experience.

A: To write an application letter for an administrative assistant position with no experience, highlight your skills and how they can benefit the employer. Showcase your communication, organizational, and problem-solving skills. Mention any relevant coursework or extracurricular activities. Keep your letter concise and to the point. Use a professional tone and format.

Q: What are some essential skills for an administrative assistant?

A: Some essential skills for an administrative assistant include communication, organizational, problem-solving, time-management, and customer service skills. Other desirable skills include computer proficiency, attention to detail, and multitasking abilities.

Q: How do I show my relevant coursework or extracurricular activities in my application letter?

A: You can mention your relevant coursework or extracurricular activities in your application letter by providing specific examples of how they have helped you develop your skills. For example, you can mention a project you worked on in a relevant course or a leadership role you held in a student organization.

Q: Should I include my GPA in my application letter?

A: It is not necessary to include your GPA in your application letter. However, if you have a high GPA and want to highlight it, you can mention it briefly in your letter.

Q: What should I include in my greeting?

A: Your greeting should be professional and address the hiring manager by name if possible. If you don’t have a specific name, you can use “Dear Hiring Manager” or “Dear Sir/Madam”.

Q: How long should my application letter be?

A: Your application letter should be concise and to the point. Aim for a length of one page or less.

By following these tips and using the sample application letters provided above, you can create a strong application letter for an administrative assistant position with no experience. Remember to highlight your skills and how they can benefit the employer, showcase your communication and organizational abilities, and keep your letter concise and to the point. With a well-crafted letter, you can land your dream job as an administrative assistant.

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4 Executive Assistant Cover Letter Examples and Writing Tips

Writing your executive assistant cover letter will be easy when you know what structure to follow and have access to sample cover letters.

As an Executive Assistant, you have written letters on behalf of your boss- CEO, director, C level executives most of the time.

Isn’t reading a cover letter the best way to find out if you are the person to match the boss’s tone?

By making it easy for the recruiter or your future boss to decide if they should meet you, you increase your chance of being called in for an interview.

Is it not your job anyway?

So, do it since that first contact and write a cover letter to help them understand who they are about to meet.

It might still be overwhelming, so here are some samples to take inspiration from and write your cover letter.

Long Executive Assistant for Cover Letter Example

Dear Mathew,

My name is Jacqueline Doe and I’m glad for the opportunity to apply for the Executive Assistant job at 88Rising. Not only have I accumulated over four years of experience in administrative support, but I am also a huge fan of the artists under your management. When I saw that 88Rising was looking for an Executive Assistant, I jumped to apply because of the invaluable opportunity to work in an innovative environment, where I’m sure to develop as a professional.

At Waxpax Inc, I handled tasks as diverse as managing partner agendas to coordinating communication between the executive, partners, and employees. While at the company, I became the trusted right-hand woman to the executive and protect company interests by upholding confidentiality standards and making tough decisions when the executive was indisposed. The tasks assigned to me required quick reaction and turnaround time, innate problem-solving skills, and strong organizational skills.

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%. I also managed the appointment calendar, wrote confidential correspondence, filed expense reports, and organized company parties to boost morale. All of these were important duties that display my money-savvy know-how, attention to detail, and people skills.

After working in more traditional industries, I’m stoked to cut my teeth in the new media field. I’m sure that under my care, I would make operations run more smoothly while assisting the executive in ways that allow him to focus more in artistic direction, rather than mundane administrative responsibilities. If you would like to discuss the possibility of me joining 88Rising, please do not hesitate to contact me at 2334234332 or by email [email protected] .

Thank you for your consideration and I look forward to meeting you soon.

Best Regards, Jacqueline Doe

Executive Assistant at Cover Letter Example (EA at a Bank)

Dear Mr. Andreson,

I’m pleased to submit my job application for the position of Executive Assistant at Ace Banking Solutions, as advertised in the Daily Times of 4th September. With my Associate’s Degree in Office Administration and over two years of hands-on experience in clerical secretarial capacities, I’m positive that my expertise and skills will be beneficial for Ace Banking Solutions.

According to the requirements stated in your job description, you need an enthusiastic team player with the exceptional capability of managing the routine clerical work of your office. Through my work at City Lake Foundation, I applied and improved my secretarial abilities that I initially developed during my education. I’m highly skilled in organizing meetings, distributing agendas, taking minutes of meetings and sending them to appropriate attendees on any given software or without them. Moreover, I’m able to administer a range of executive support tasks in a team environment. I possess advanced knowledge of Microsoft Office Suite, Outlook and MS Access.

By virtue of my education, skills, and experience, I’m sure that I’ll be a perfect addition to your team. I look forward to discussing my eligibility for this role with you. I’ll call you after 6 days to see if you have received my application and have any further questions before setting up an appointment for me. Meanwhile, I can be reached at 8787767665 or [email protected] .

Thank you for taking the time to consider my application.

Sincerely, Anna Brown

IT Executive Assistant Cover Letter Example

Dear Steve,

I’m applying for the Executive Assistant position at the Future Tech because I believe I have the experience, organizational skills, and strong stakeholder relationships needed to succeed in the role.

I have four years’ experience in the IT sector, where I have worked with some of the industry’s most influential leaders. In each role, I have helped executives streamline their communication, supported them in preparation and execution of reports, and played a major role in the organization of numerous meetings, presentations, and travel.

In my current role at Info World, I work with the CEO to:

• Book ~5 high-level meetings each week, often with stakeholders overseas living in challenging time zones
• Facilitate all domestic bookings for five members of the executive team and any visiting board members
• Organize and collate information for executive meetings
• Run monthly summary reports on meetings and strategy progress

I have been formally trained and undertaken self-learning for several useful scheduling and office management tools like ScheduleMe, Tasker, and TeachTraining. In several roles, I have helped executives and their teams successfully adopt and roll out these tools for wider organizational use.

I am meticulous about the organization and keep records of all processes and interactions to ensure I am always transparent and accountable. I am efficient, vigilant, and approachable, and am always striving for more innovative ways of doing my job and contributing to overall company efficiencies.

I appreciate the time taken to view my application. Please do not hesitate to contact me should you have any questions or need more information.

Sincerely, Zach Simons

Executive Assistant Cover Letter Example (Manufacturing Unit)

Dear Tracy,

I’m applying for the post of Executive Assistant published in Times Daily on 7th November. My previous secretarial experience working with the CEO of a tablet manufacturing unit should be very compatible with your duties as mentioned in the job description.

I have 2 years of experience organizing the day-to-day activities of our CEO and his 5 senior-level executives including their calls and traveling schedules. My main duties were:

• Keeping track of CEO’s schedule- this was heavy on travel arrangements, multiple visa applications, travel-stay and food, planning, communicating and organizing meetings on his visits, recording meetings and preparing meeting essentials and minutes of meetings
• Office correspondence- taking phone calls on the CEO’s behalf, passing on important messages and keeping a record of unimportant calls that came through, responding to him emails and organizing mails, preparing his presentations and proofreading all materials that he wrote before sending them
• Miscellaneous- Anything else that came up periodically or one time occurrences related to project or personal to the CEO. Disseminating his orders to various department heads and rescheduling his calendar based on upcoming new events or his personal plans

I made sure to book all meetings at least 48hrs in advance to give him space and time to change his plans and rebook meetings with partners and clients. I also briefed him on other important events in the office that he could not attend, I briefed the presentations to him when he had no time to look at them before his meetings.

All in all, I loved to help organize everything to perfection and see that no work that needed his attention was ever strayed helping the organization achieve its goals and stay focused on the vision of the company.

I would appreciate a chance to meet you personally and get to know your priorities provide you with all value I can add to help you pursue them.

I’ll follow-up on this mail after 3 days to see if you had a chance to go through my application and book an appointment for our meeting.

Sincerely, Maria Gracia

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Executive Assistant Cover Letter Example

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Start your Executive Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the position. Mention where you found the job posting and why you're interested in the role. For example, "Dear Mr. Smith, I am writing to express my interest in the Executive Assistant position that was listed on your company's website. With my extensive experience in administrative support and proven skills in problem-solving and communication, I believe I would be a valuable addition to your team." This approach is professional and shows that you've done your research about the company and the role. It also immediately highlights your relevant experience, which can encourage the hiring manager to continue reading.

The best way for Executive Assistants to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. A strong closing might be, "I am excited about the possibility of bringing my unique skills and experiences to your team and am confident I can contribute significantly to your organization. I look forward to the opportunity to discuss how I can be an asset to your team. Thank you for considering my application." This ending is assertive yet polite, and it shows that you are eager to move forward in the process. Remember to end with a professional closing like "Sincerely" or "Best regards," followed by your name.

Executive Assistants should include the following in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the job title you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the job description. As an Executive Assistant, these might include skills in organization, communication, time management, and proficiency in certain software like Microsoft Office or scheduling tools. Be sure to provide specific examples of how you've used these skills in past roles. 5. Achievements: Discuss any achievements or successes you've had in previous roles, especially those that demonstrate your ability to support executives and manage office operations. 6. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them and how you can contribute to their goals. 7. Closing Statement: In the final paragraph, express your interest in the role again and your desire to discuss your qualifications further in an interview. 8. Professional Closing: Close the letter professionally with "Sincerely" or "Best regards," followed by your full name. 9. Postscript: A postscript (P.S.) is optional but can be used to highlight an important achievement or detail. Remember, the cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your enthusiasm for the role and the company.

Related Cover Letters for Executive Assistant

Related resumes for executive assistant, try our ai cover letter generator.

How to apply for an executive assistant position without experience

• Last Updated: June 17, 2023

Applying for an executive assistant position without experience can be challenging, but it’s not impossible.

Here are some steps you can take to increase your chances of securing such a position:

Highlight transferable skills

Showcase relevant experiences, volunteer or intern, professional development and certification, emphasize your enthusiasm and willingness to learn, tailor your application.

Even if you don’t have direct experience as an executive assistant, you may have developed transferable skills in other roles or through your education.

The most in-demand skills for an Executive Assistant include organizational abilities, communication skills, attention to detail, problem-solving capabilities, and proficiency in relevant software.

Tailor your resume and cover letter to emphasize these skills and how they can be applied to the executive assistant role.

While you may not have worked as an executive assistant specifically, you might have had experiences in other positions or personal projects that involved administrative or organizational tasks.

Include these experiences on your resume and describe the responsibilities you held and the skills you acquired.

For example, if you have managed calendars, coordinated events, or handled confidential information in previous roles, highlight those experiences.

Consider seeking opportunities to gain practical experience in an administrative or executive support role, even if it’s through volunteering or interning.

Non-profit organizations, small businesses, or local community groups may offer such opportunities.

This can help you develop relevant skills, build your network, and add valuable experience to your resume.

Networking can be a powerful tool in finding job opportunities, especially when you lack experience.

Connect with professionals in the field, attend industry events or job fairs, and join online communities related to executive assistants or administrative professionals.

By networking, you may come across individuals who can provide insights, advice, or even refer you to relevant job openings.

Consider enrolling in an Executive Assistant courses or obtaining certifications that enhance your skills and knowledge as an executive assistant.

These programs can provide you with valuable insights into the role and demonstrate your commitment to professional growth.

Look for courses or certifications offered by reputable organizations or industry associations.

In your application materials and interviews, express your genuine interest in the executive assistant role and your willingness to learn and grow in the position.

Highlight your strong work ethic, adaptability, and dedication to providing excellent support.

Employers often value candidates who have a positive attitude and a drive to succeed, even if they lack experience.

Customize your resume and cover letter for each specific job application.

Research the company and the executive you would be supporting to understand their needs, values, and the nature of their work.

Align your application materials with their requirements and highlight how your skills and attributes would benefit them specifically.

Remember, persistence and a proactive approach are key when applying for positions without prior experience.

Keep refining your application materials, leverage your network, and stay motivated throughout the process.

With the right combination of skills, attitude, and a well-crafted application, you can increase your chances of landing an executive assistant position.

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