how to change powerpoint presentation to word document

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Step-By-Step Guide to Convert PowerPoint to Word: Windows + Mac

Last Updated: December 18, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 726,465 times. Learn more...

This wikiHow article teaches you how to convert a Microsoft PowerPoint presentation into a Microsoft Word document by using the "Create Handouts" feature on PowerPoint for Windows, or by exporting an RTF (Rich Text Format) file using PowerPoint for Mac. The current version of PowerPoint for Mac does not have the "Create Handouts" feature. RTF files are not able to accurately convert the formatting of some PowerPoint features, so many images and backgrounds may not be supported.

Things You Should Know

• To convert a PowerPoint file to Word, first open the PowerPoint presentation.
• On Windows, go to File > Export > Create Handouts and click "OK."
• On Mac, go to File > Export > File Format > .rtf > Export. Open the RTF in Word, then go to File > Save As > Format > .docx and click "Save."

• If you want the Word document to update whenever the original PowerPoint presentation is changed, click on Paste link .
• If you want the Word document to remain unchanged whenever the original PowerPoint presentation is updated, click on Paste .

• The PowerPoint will open in Word so you can save it and view it later as a .docx document. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• In most instances, the formatting and pagination will not match the original PowerPoint presentation, and the RTF format may not support many pictures or backgrounds. Be sure to go through the Word document and adjust it to your liking.
• Alternatively, you can easily convert a Word document to PowerPoint .

Expert Q&A

• Use online converters, like Zamzar, to convert PPT to Word docs without Microsoft software. Thanks Helpful 0 Not Helpful 0
• If you get the error "PowerPoint couldn't write to Microsoft Word," restart your computer and try the conversion again. Converting PowerPoint to Word takes a lot of memory, so if you have a lot of programs open or have a few browser tabs open, you can keep getting an error. Thanks Helpful 0 Not Helpful 0
• You can also use the Create Adobe PDF to see the PowerPoint easily. Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.microsoft.com/en-us/office/edit-or-print-powerpoint-handouts-in-word-09256fc0-3b3e-4a43-9c83-3cfde594fed4?ui=en-us&rs=en-us&ad=us

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How to Convert PowerPoint to Word: A Step-by-Step Guide

Converting a PowerPoint presentation to a Word document can be a useful skill, whether you’re looking to create handouts, collaborate on content, or just prefer the Word format. It’s a pretty straightforward process that involves a few simple steps using Microsoft Office’s built-in features. After reading this paragraph, you’ll have a basic understanding of how to convert your PowerPoint file into a Word document.

Step by Step Tutorial: Converting PowerPoint to Word

Before jumping into the steps, it’s important to understand that converting your PowerPoint to Word will create a new document that displays the content of your slides in Word format. This can be handy for editing or sharing in a more universally accessible format.

Step 1: Open your PowerPoint presentation

First things first, you need to have your PowerPoint presentation open. Make sure it’s the final version, as any changes made after conversion won’t be reflected in the Word document.

Opening your PowerPoint presentation is the initial step in the conversion process. Ensure that all the information you want to convert is included and that you’re satisfied with the layout and content of your slides.

Step 2: Click on ‘File’ in the top-left corner

Once your PowerPoint is open, you’ll need to access the File menu to begin the conversion process.

Clicking on ‘File’ will bring up a list of options, including ‘Save As’ and ‘Export,’ which are the two main routes you can take to convert your PowerPoint into a Word document.

Step 3: Select ‘Export’ from the drop-down menu

After clicking on ‘File,’ you’ll see an option labeled ‘Export.’ Click on this to move forward with the conversion.

In the ‘Export’ menu, you’ll find different options for how you can convert and save your PowerPoint presentation. You’ll want to look for ‘Create Handouts.’

Step 4: Choose ‘Create Handouts’

Within the Export menu, you’ll see an option to ‘Create Handouts.’ This is the feature that will allow you to convert your PowerPoint slides into a Word document.

When you choose ‘Create Handouts,’ a new menu will pop up, giving you a few different options for how your content will appear in the Word document.

Step 5: Select ‘Create Handouts in Microsoft Word’

Click on the ‘Create Handouts in Microsoft Word’ button to initiate the conversion process.

After clicking this button, you’ll be prompted to choose how you want the slides to be arranged in the Word document. You can choose to have slides with notes next to them, blank lines next to the slides for audience notes, or just the slides themselves.

Step 6: Choose your page layout and click ‘OK’

Decide how you want your slides to be laid out in the Word document. You can have them appear as thumbnail images with or without accompanying notes.

Once you’ve selected your desired layout, click ‘OK.’ The PowerPoint will then convert and open as a Word document, which might take a few moments depending on the size of your presentation.

After completing these steps, you’ll have a new Word document with the content of your PowerPoint slides. You can now edit, format, and save this document just like any other Word file.

Tips: Making the Most of Your PowerPoint to Word Conversion

• Save your PowerPoint presentation before starting the conversion process to ensure you don’t lose any work.
• Consider the layout of your slides and how they will translate to a Word document. Some complex designs might not convert cleanly.
• If you have extensive notes in your PowerPoint, make sure to choose a layout that includes these in the Word document.
• Review and edit your converted Word document to fix any formatting issues that may have arisen during conversion.
• Save your new Word document in a location you’ll remember, and consider giving it a descriptive name that differentiates it from the original PowerPoint file.

Frequently Asked Questions

What versions of microsoft office do i need to convert powerpoint to word.

You will need a version of Microsoft Office that includes both PowerPoint and Word. Generally, any version from Office 2007 onwards should have this capability.

Can I convert a PowerPoint to Word on a Mac?

Yes, the process is similar to the one described above for Windows. The menus might look slightly different, but the overall process is the same.

Will animations and transitions in PowerPoint transfer to Word?

No, animations and transitions are specific to PowerPoint. When you convert to Word, these will not be included in the document.

Can I convert a PDF of a PowerPoint presentation to Word?

While it’s not the same process, you can use a PDF converter tool to convert a PDF into a Word document. However, the formatting may not be as clean as converting directly from PowerPoint.

What should I do if my formatting looks off after converting?

You may need to manually adjust the formatting in your Word document. This could include fixing line breaks, image placement, and text formatting.

• Open your PowerPoint presentation.
• Click on ‘File’ in the top-left corner.
• Select ‘Export’ from the drop-down menu.
• Choose ‘Create Handouts’.
• Select ‘Create Handouts in Microsoft Word’.
• Choose your page layout and click ‘OK’.

Converting a PowerPoint presentation to a Word document is a useful skill that can make your content more accessible and easier to distribute. Whether you’re a student wanting to create study guides or a professional needing to share presentation notes, mastering this process can save you time and make your work more versatile. Remember, the key is to carefully choose the layout that best fits your needs and to make any necessary formatting adjustments once the conversion is complete. With these tips and steps in mind, you’re ready to convert your PowerPoint to Word with confidence.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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How To Convert PowerPoint to Word Easily: PPT to Word

What is the difference between powerpoint and word, why would you want to convert powerpoint to word, tips for converting powerpoint to word, how do you convert powerpoint to word on windows, how do you convert powerpoint to word on mac, how to convert powerpoint to word: different methods, converting powerpoint to word helps share information.

Microsoft's PowerPoint is one of the world's most widely used business applications. It's the standard app for creating and delivering presentations, with few (if any) major competitors. However, PowerPoint's native PPT file format is less suitable for sharing information. Each slide I can only contain a limited amount of text, making it a chore to read an entire file in one sitting. Businesses work around this issue by converting PowerPoint presentations to Microsoft Word documents. This conversion process ensures that a presentation's valuable information is more easily shared with employees, customers, and other stakeholders.

Fortunately, converting PowerPoint to Word is a quick and easy process. And the task can be performed equally well on a Windows PC or a Mac. If you've ever wanted to convert PPT to Word but weren't sure how, here is everything you need to know.

While PowerPoint is a presentation tool for creating slides with graphics, photos, and videos, Word is a word-processing application. PowerPoint is an exc​ellent tool for slideshows, speeches, and lectures—situations where a speaker uses slides to help illustrate their points. Word is much better suited for reading and writing text-based documents.

Both apps have their place, but they don't do each other's jobs very well. You wouldn't try to make a presentation with a Word document, just as you wouldn't write a 15-page report in PowerPoint.

PowerPoint documents typically contain valuable information that is relevant long after a presentation concludes. Imagine an all-company meeting where the CEO gives a presentation on business goals for the next year. This is a perfect example of when employees would want a written document that covers the presentation's material. Also, any employees who couldn't attend the meeting would benefit from reading this information. 

You could just share the PPT file with anyone who wants a copy of the presentation. However, the PPT file format is less than ideal for reading. Each slide in a PowerPoint presentation contains a small amount of information. It would work much better if all the text found in a presentation and the accompanying notes could be converted to a file format designed for reading. That's why people seek to convert PowerPoint to Word, a format designed for long-form reading. With the important information captured in a Word document, more people are likely to read it.

It's important to remember that not all PowerPoint presentation elements will convert into a Word document cleanly. Videos embedded in a PPT may or may not work, and graphics may take up needless space in a Word doc.

Microsoft anticipated this and created the "Handouts" format for converting PowerPoint to Word documents. Handouts are like summaries of a PowerPoint's slides, with the accompanying notes included. Using this format for PPT conversions is highly recommended since other conversion options like PDF/XPS documents and videos won't work well (or at all) with Word.

How to convert PowerPoint to Word without losing formatting

If preserving a PowerPoint presentation's formatting is important to you, choose to export the PPT as an RTF (Rich Text Format) file. RTF is a universal word-processing file format that will do a better job of retaining text formatting.

To convert a PowerPoint document to Word on a Windows PC, open the PPT file in PowerPoint. Select the File tab in the left corner of the menu bar. On the next screen, click Export from the list of options on the left.

Click Export from the list of options. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

Next, you will be presented with a list of export options. Choose Create Handouts .

Choose Create Handouts from the export options. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

A window titled Send to Microsoft Word will appear. Choose the page layout option you would like. Under the Add slides to a Microsoft Word document option, select Paste .

Choose page layout options and select Paste. Source: Author screenshot, Microsoft 365 PowerPoint on Windows 11.

Finally, click OK to finish converging the PowerPoint presentation. A new Handouts document will open in Word.

On PowerPoint for Mac, the Handouts feature only exists for printing, not for converting to Word. That leaves the RTF format as the best option to convert PowerPoint to Word on Mac since Word can read and write RTF.

To get started, open the PowerPoint document, then choose Export from the File menu. In the pop-up box, select Rich Text Format (.rtf) from the pop-up menu, then pick a name and a save location for your new RTF file. Then click the Export button.

Choose the RTF file format and a location for your file. Source: Author screenshot, Microsoft 365 PowerPoint on macOS 14.1.

The RTF file you just created can now be opened in Word.

On both a Windows PC and a Mac, you can export a PowerPoint document to PDF, which can then be opened, with limited functionality, in Word. It's likely that you won't be able to select text or graphics in a PDF file opened in Word.

Third-party applications exist for converting PowerPoint to Word documents. While not free, these tools can be worthwhile for businesses that need to convert a large number of documents regularly.

Businesses rely on PowerPoint to communicate important information. Sharing that information beyond an in-person presentation is best accomplished by converting PPT to Word. This helps make presentations more accessible and ensures a wider audience for critical information.

Further reading

Now that you've learned how to convert a PowerPoint to Word, check out some of our other coverage on Microsoft Word:

How To Draw in Microsoft Word

Microsoft Word Alternatives

Microsoft Word Pros and Cons

Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

How to Convert PowerPoint to Word (Step-by-Step)

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• October 2, 2019

In this article, you’ll learn how to convert PowerPoint to Word so that you can edit your handouts or speaker notes directly in Microsoft Word.

The only issue you need to be aware of is the content on your slides.

Converting PPT to Word does NOT convert the content of your slides into a Microsoft Word document. Instead, the process exports your slides as thumbnails in one of five following handout layouts:

The five handout options when converting PowerPoint to Word are:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Blank lines below slides
• Outline only

There is currently no way to convert the content of your individual slides – text boxes, shapes, SmartArt graphics, etc. – into a native Word document. For that, you will unfortunately have to copy and paste your information manually, slide by slide.

Below you’ll find a variety of methods to convert your PowerPoint slides to Word. Choose the method that works best for you.

NOTE: If you are just trying to convert your slides into the PDF file format, you DO NOT need to convert your PowerPoint presentation into a Word document first. Instead, you can simply save your PowerPoint presentation in the PDF file format. Read our guide here for details .

Table of Contents

[watch] convert powerpoint to word (speaker notes only).

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Exporting your slides to Microsoft Word like this embeds your slides as thumbnails within a table.

While you cannot edit the individual PowerPoint slides, you can manipulate the table to format your handouts any way you like.

To see an example of how to convert PowerPoint speaker notes to Word without the thumbnail, watch the short video above. To learn more different ways you can print PowerPoint notes, read our guide here .

How to Convert PowerPoint to Word

To convert your PowerPoint slides into Microsoft Word handouts, simply:

• Navigate to the File tab
• Select Export
• Click on the Create Handouts section
• Select the Create Handouts command
• Choose your Handout Type
• Select Paste or Paste Link (explained below)

As a result, Microsoft Word opens, and your PowerPoint slides are converted into handouts based on your  selection. For example, here’s how your slides look for the ‘Blank lines next to slides’ option.

Paste vs. Paste Link Options 

At the bottom of the Send to Microsoft Word dialog box, you are given the option to  Paste  or  Paste link  (as pictured below).

Paste:  Exports your slides to Microsoft Word as a standalone file. Any updates or edits you make to your slides in PowerPoint will not be reflected in Word.

If you update your slides and want those changes reflected in Word, you will need to export your slides all over again.

Paste link: Exports your slides to Word as linked thumbnail images. Any edits you make to your slides in PowerPoint will be automatically updated within the thumbnail images inside Word.

This is all great. However, there are two caveats to the  Paste link  option to be aware of. Read on to see what they are.

Caveat #1: Only the PowerPoint thumbnails are linked to Word

The link created only updates the thumbnails of your slides in Word.

That means that if you export your slides to Word with your Speaker Notes beneath the slides, and you later update those speaker notes in PowerPoint, your changes will not be reflected in the Word document.

You’ll need to follow the steps above to convert PPT to Word all over again, to have your changes accurately reflected.

Caveat #2: The Word thumbnails only live in Word

Any updates and edits you make to your slides in PowerPoint will be updated in Microsoft Word.

But if you delete slide thumbnails in Word or move things around, none of those changes will be reflected in PowerPoint.

In fact, any changes like these will be overwritten as soon as PowerPoint pushes its latest updates back to Word.

How to View linked PowerPoint Slides in Microsoft Word 

To view any linked PowerPoint slides you have in Microsoft Word, simply:

• Select the Info tab
• Click  Edit Links to Files

This opens the Links dialog box, which you can see below.

This is where you can update, edit, and manage any linked files to your Word document. Here is a quick rundown of what each of these options does:

Update Now: This forces Word to update based on whatever is in your PowerPoint file. This normally happens by default whenever you save your PowerPoint presentation, but you can control when it happens here.

Open Source:  This will open the PowerPoint presentation from which these slides are linked. This can be faster than trying to find the original presentation you used to create your handouts.

NOTE: If you move your PowerPoint presentation to a different place on your computer or change its file name after you convert PowerPoint to Word, you will get the following error: “This object is corrupt or no longer available”.

To fix this, simply use the Change Source option to re-locate the file. It’s either in a different location on your computer or has a new name.

Change Source:  This allows you to change which PowerPoint file you are linked to. It’s useful if you have updated the name of your PowerPoint file after you converted it to Word.

To maintain an active link between PowerPoint and Word, the PowerPoint file’s name needs to be the same.

Break Link: This allows you to break the PowerPoint to Word links for individual slides. When you break the link to a slide (as discussed further below), it will no longer update in Word as you edit it in PowerPoint.

Update method for selected link:  If you don’t want your files to automatically update, you can choose to manually update them instead.

How to Update a Linked PowerPoint Slide

Now that you know how to link PowerPoint slides to Word, there are two ways that you can update the links. Both methods achieve the same goal, so just pick the one that makes the most sense (and is easiest to remember) for you.

1. Right-click the slides in Word

To update an individual linked PowerPoint slide in Word, simply:

• Navigate to the slide you want to update
• Right-click the slide’s thumbnail picture in Word
• Select  Update Link

NOTE: This only updates the converted PowerPoint slide you selected. If you want to update the rest of your slides, you’ll need to right-click them individually or use the next technique.

2. Use the Edit Links to Files command

To update all your linked PowerPoint slides in Microsoft Word, simply:

• Click the Info tab
• Select Edit Links to Files
• Select the slide you want to update
• Click Update Now

If you have multiple slides you want to update, you can continue selecting slides and updating them in Word.

If your document is set to Automatic Update, you can also just close and reopen Word to have all of your links automatically update (as long as you have saved and closed your PowerPoint presentation).

How to Break Linked PowerPoint Slides in Word

To break the links between your PowerPoint and Word files, from within Microsoft Word, simply:

• Select the linked slide you want to break
• Click Break Link

Because each PowerPoint slide thumbnail is considered a link, if you want to remove all the links, you will need to click on each slide and break it individually.

How to Insert PowerPoint into Word (as an embedded presentation)

An alternative to converting PowerPoint to Word as handouts is to instead embed your presentation inside of Microsoft Word.

When you do this, instead of inserting pictures of your slides, your entire PowerPoint presentation is is embedded. You can then double-click it to launch your presentation in PowerPoint.

To embed a PowerPoint presentation inside of Word, from within Microsoft Word simply:

• Navigate to the Insert tab
• Open the Object dropdown menu
• Select Object
• Choose Create from file
• Click Browse
• Navigate to and select your PowerPoint file
• Choose Link to File (assuming you want changes to automatically update)

As a result, your PowerPoint presentation becomes embedded in your Word document.

As you can see, there are several ways to convert PowerPoint to Word depending on what you are trying to accomplish. In addition, you have several options to choose from for each method.

Is it worth your time to link the two programs together? That depends on how frequently you need to update your PowerPoint slides (and want those updates reflected in Word). If you decide to go this route, I recommend spending a few extra minutes reviewing the tips above on linking and updating links, so you know what to expect (and how to fix things if your links get broken).

If you decide not to link PowerPoint to Word, you can always easily export your PowerPoint slides to Word whenever you update them. This is my recommendation for you if you are not updating your slides frequently.

If you enjoyed this article and want to learn more about our online training courses and resources, you can  visit us here .

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This Post Has 2 Comments

This is great, but the file size becomes enormous once in word.

Yes this is true. You can check the compression options in Word to try to reduce the file size. Select a picture, go to Picture Format tab > Compress (inside Adjust) and select either Print or Web. It’s the same steps as for PPT, as we cover in our tutorial here: https://nutsandboltsspeedtraining.com/powerpoint-tutorials/powerpoint-compress-images/

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How to convert a PowerPoint to Word.

Turn your PowerPoint presentations into Word files. Learn how to convert your slides with and without PowerPoint.

Microsoft PowerPoint works well for presentations, but its PPT file format isn’t ideal for sharing the text on your slides. If you — or someone else — need only the text, it’s best to convert the slideshow into a Word document. It will make it easy to share and edit the information. Before you convert a PowerPoint to Word, be sure to delete PowerPoint slides if unnecessary.

Read on to learn how to convert PowerPoint slides into Word documents in two simple ways.

Can I copy PowerPoint slides to Word?

Even though you can copy and paste PowerPoint slides to Word documents, Microsoft has such advanced software that the workaround of copy and pasting is not as helpful or quick as it used to be. There are other methods that make it easier for you to get PowerPoint slides into a Word document. Read on to learn how.

Convert PowerPoint slides to Word on Windows.

If you have access to the PowerPoint software, you can export the slides directly into a Word file. Follow these steps:

• Open the PPT file in PowerPoint and select File > Export from the menu bar.
• Select Create Handouts.
• Select a page layout in the Send To Microsoft Word window.
• Select OK to export the slideshow into a Word file.

Convert PowerPoint slides to Word on Mac.

• Name your file in the Save As text box and designate a location on your local disk to store it.
• Under File Format, select the Rich Text Format (.rtf) option.
• Click the Export button to save your PowerPoint as a new .rtf document.
• Open Microsoft Word on your MacBook and click the Open tab on the left panel.
• Locate and select the .rtf document.
• Click the Open button on the bottom right corner of the screen to convert the file to a Word document.

While you’re working with presentation slides, did you know you can also insert a PDF into PowerPoint , convert a PDF to Google Slides , or convert Google Slides to a PowerPoint ?

No PPT? Convert PowerPoint slides to a PDF first.

In case you don’t have PowerPoint, don’t worry. You can convert your presentation first into a PDF file and then again into a Word document. Start by converting the PowerPoint file into a PDF document:

• Navigate to Adobe Acrobat online services and start the Convert PowerPoint to PDF tool .
• Drag and drop your file to the converter.
• Download the converted PDF document.

You can then use the Convert PDF to Word tool to turn your new PDF file into a Word document. It works in the exact same way as the first tool. You’re then ready to share or edit the Word file.

Discover what more you can do with Acrobat online services to convert, edit, and sign PDF files.

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Converting PowerPoint Slides to Word Documents

• Brock University

Bruce Mars/Pexels

Sometimes you want the simplicity of a Word document to back up or print handouts of an important presentation. Find out how to convert a PowerPoint into a Word Document. 

Instructions in this article apply to PowerPoint for Microsoft 365, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint 2010.

Convert PowerPoint Handouts to Word

When you want to edit PowerPoint handouts, convert the handouts into a document that can be edited in Word.

To convert handouts to Word format:

Open the PowerPoint presentation that you want to convert to a Word document.

Select File > Export . In PowerPoint 2010, select File > Save & Send .

Select Create Handouts and choose Create Handouts . In PowerPoint 2010, select Create Handouts under File Types and select Create Handouts under Create Handouts in Microsoft Word. The Send to Microsoft Word dialog box opens.

Select the page layout option you want to use.

Converting PowerPoint presentations to Word documents can be done in five different ways:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Blank lines below slides
• Outline only

Comparing the options can help you choose the best one for you.

Notes Next to Slide on Handout

The first option when converting PowerPoint presentations to Word is the most commonly used printout option. A miniature version of the slide is printed on the left and a box showing any speaker notes written to accompany the slide are shown on the right.

Three thumbnail versions of your slides print on each page.

Blank Lines Beside Slide on Handouts

The second option when converting PowerPoint presentations to Word is to print blank lines beside the slide on the handout for the audience to make notes during your presentation.

Three thumbnail slides print on each page.

Notes Below Slides on Handouts

The third option when converting PowerPoint presentations to Word is to print speaker notes below the slide for easy reference during the presentation.

One slide prints on each page.

Blank Lines Below Slides on Handouts

The fourth option when converting PowerPoint presentations to Word is to print blank lines below the slide on the handout for the audience to make notes during your presentation.

One thumbnail version of the slide prints on each page.

Outline Only

When converting PowerPoint presentations to Word, the fifth option is to print an outline of all the text in the PowerPoint presentation. No graphics are shown in the outline, but this view is the quickest to use when editing is needed.

Paste or Paste Link

Another feature that PowerPoint offers when it converts your presentation to a Word document is the choice of Paste or Paste Link. Here is the difference.

• Choose Paste to create the handout in the style you have chosen.
• Choose Paste Link to create a handout in the style you choose as well. However, if the PowerPoint presentation is later edited, the changes appear in the Word document the next time it is opened. This is not the case when you choose the Paste command.

When you have made all your selections select OK and a new Word document opens with the PowerPoint handouts in the format you selected.

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How to Convert PowerPoint to Word Document in Windows 10

With a simple trick, you can convert almost any PowerPoint document to word document. Here are the exact steps you should follow.

When it comes to presentations of any sort or rich resumes, there is nothing that even comes close to the MS Office PowerPoint. After giving a presentation, there might be times when you need to give printed handouts. This especially true for organized seminars, boot camps, etc. Though you can print PPTs directly from the PowerPoint itself, you can also make them editable word documents, customize it as needed with the rich formatting tools, and then print the handouts. This is especially useful to add watermarks, additional contact info, and other things.

To create an editable word document, you first need to convert PowerPoint to Word . As long as the PowerPoint PPT has no complicated animations, it is really simple to convert the PPT to Word.

Thankfully, the PowerPoint software itself has options to convert PowerPoint to Word document. Let me show the exact steps on how to do it.

Steps to Convert PowerPoint to Editable Word Document

To convert PowerPoint document to an editable Word document, you need to use the Create Handouts feature in the PowerPoint itself. The option is available in the Export tab. Follow the below steps to know how to do it.

• First, open the PPT document in the PowerPoint.
• After opening the PowerPoint document, click on the “File” tab .

• In the Export tab, click on the “ Create Handouts ” option.

• This action will open the Send to Word window. Here, select the preferred layout under the “ Page Layout in Microsoft Word ” section.
• Next, select the “Paste” option under the “Add slides to Microsoft Word document” section.

As soon as you click the button, the Word application will open automatically and imports the PPT document according to the settings you chose earlier. Depending on how many slides you have and how complicated they are, it can take a few seconds to complete the import process. Once completed, you can start editing it just like any other Word document.

Things to Note:

If you want to automatically update the imported document as soon as you update the PPT document, choose the “Paste link” option in step 7. Since you are only pasting a link to the PPT slide, the Word document will be auto-updated as soon as you update the PowerPoint presentation.

Depending on the PPT document and how complex it is, you might have to choose a different layout option in step 6. If the current layout is not to your liking, play with other layout styles and see how it works for you.

I hope that helps. If you are stuck or need some help, comment below and I will try to help as much as possible. If you like this article, check out how to convert PDF to Word document .

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Convert PPT to Word Online

May 15, 2023 by Hung Nguyen

Use the best free online web tool to convert PowerPoint presentations to Word documents online. You don’t need to sign up, pay, or share any details.

We’re back with another how-to guide! This time, we’ll show you how to convert PPT to Word. This process is particularly useful for content-packed PowerPoint presentations. Smallpdf can effectively transform PPT to Word in a heartbeat with our online converter. Just keep reading to learn more about how you can do this.

How to Convert PPT to Word Online

Go to the online Converter tool .

Upload or drop your PPT file.

Wait while we convert your file to a PDF.

Click on “Export As” from the panel on the right.

Choose the “Word (.docx)” option.

Voilà! You can now download or share your file.

As PDF software, we can convert PPT to PDF and PDF to Word. When you put this combination together, you get a PPT to Word software. It’s that simple!

How to convert your PPT to Word using Smallpdf

We Can Handle Scanned Documents

Smallpdf has enabled Optical Character Recognition (OCR) in our online converter. This means all documents converted using the PDF converter will retain their original format. You can also extract text from scans into an editable format—this is a Pro feature you can try by signing up for a 7-day free trial .

And that’s not all! As generosity goes a long way, we accept files up to a whopping 5GB per file!

Are My PowerPoints Safe in Your Hands?

As an online SaaS platform, security is our top priority. Since we launched in 2013, over a billion users from all walks of life have trusted us with their documents. We ensure that every single file transfer is carried out with TLS encryption, and we remove these documents from our servers after one hour of processing.

Useful tools for your document management needs

System Requirements

There aren’t any specific requirements for using our online software. As a cloud converter, you can access Smallpdf on any operating system or device. An internet connection and browser are all you need.

If you want to work on more documents than our free daily limit allows, you should consider a Smallpdf Pro subscription. With it, you unlock limitless conversions and get to convert or compress multiple files at once, effectively saving you time and effort. With Pro, you also get access to our Smallpdf Desktop App, which lets you do almost everything you can on our website without an internet connection. You can try it out first with our free trial —you can cancel anytime.

What Else Can You Do?

The same method of file conversion lets you convert any file from Microsoft Office (PPT, Word, Excel) and any image file (JPG, BMP, GIF, TIFF, PNG) to and from other formats. On top of that, we have a few additional tricks up our sleeves in case you want to edit your PDF files further:

• Split PDF - Separate pages from your PDF.
• Encrypt PDF - Secure documents with a password.
• Convert PDF - Convert PPT and DOC files while retaining their text format.
• Compress PDF - Reduce the size of your files without losing quality.

And many more via our homepage. We have over 20 nifty tools to help make PDF easy for you.

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How to Convert PowerPoint Slides to Word Documents

Converting PowerPoint slides to Word documents is a common task for many professionals. You may need to edit the content for a handout, make updates to the text, or simply share the information in a more accessible format.

Fortunately, there are several straightforward methods to export your PowerPoint presentation into an editable Word document. This article will walk through the step-by-step process using PowerPoint’s built-in conversion tools.

Benefits of Converting PowerPoint to Word

There are a few key reasons why you may want to convert your PowerPoint slides to a Word doc:

• Editability – Once the content is in Word, you can easily edit, reformat, and update the text. This allows you to customize the content as a handout, report, or other document.
• Accessibility – The Word format (.doc or .docx) is more universally accessible than a PowerPoint (.pptx) file. People without PowerPoint can open, read and print the content.
• Sharing – It’s usually easier to share and collaborate on a Word document compared to emailing PowerPoint slide decks back and forth.
• Printing – You can print handouts, notes pages, outlines, or full slide pages using Word’s printing capabilities.

Overall, converting to Word gives you more flexibility and options for reusing your presentation content.

PowerPoint Export Options

When you export a PowerPoint presentation to Word, you have a few formatting options to choose from:

• Notes next to slides – Exports slides and speaker notes side-by-side
• Blank lines next to slides – Leaves space for notes without exporting them
• Notes below slides – Exports slides and speaker notes stacked vertically
• Outline only – Exports just the slide titles in outline format

Think about how you want your exported Word document formatted and structured before choosing an export setting. The options with slides and notes are best for handouts, while outline view works well for a quick text summary.

Step-by-Step Guide: Export PowerPoint to Word

Follow these simple steps to export your PowerPoint slides into an editable Word document:

Open PowerPoint Presentation

First, open the PowerPoint presentation you want to convert using PowerPoint desktop app.

Go to Export Menu

Click File > Export from the top menu bar and select Create Handouts from the left pane.

Select Export Settings

In the popup window, choose your desired export formatting:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Outline only

You can also select additional settings like paper size, orientation, slides per page, and image quality.

Export to Word

With your settings selected, click Create Handouts . Your presentation will automatically open as an editable Word document.

From here, you can print, share, customize formatting, and work with the content just like any other Word doc.

Save as .DOCX

Finally, save your new Word document in the standard .docx format for maximum compatibility:

File > Save As > Browse to choose save location and filename > Save as type: Word Document (.docx)

And that’s it! By following these basic export steps, you can quickly convert PowerPoint slides into an editable Word document for additional flexibility.

Tips for Converting Presentations to Word

Here are some additional pointers when exporting PowerPoint slides to Word docs:

• Simplify first – Delete unnecessary slides and content before converting to keep the Word file simple and streamlined.
• Maintain formatting – Use copy/paste or “keep source formatting” option to preserve fonts, colors, and design from PowerPoint slides.
• Break into sections – For very long presentations, export sections into multiple Word docs for easier editing. Then combine files later.
• Edit carefully – Avoid making edits in both the original PowerPoint AND new Word file. Keep one master source of content to prevent synchronization issues.
• Update cautiously – If you paste a link to the PowerPoint file, updates made later won’t transfer over. Export a fresh copy to include newest changes.

Following these tips will help optimize the PowerPoint to Word conversion process for your unique needs.

Alternative Methods

In addition to PowerPoint’s built-in conversion tool, you also have a few other options for getting your slides into an editable Word document:

• Copy/paste – Manually copy and paste slide text into a new Word file. This will not retain slide formatting.
• Save as RTF – On Mac, export PowerPoint as a rich text format (RTF) file then open in Word.
• Third-party apps – Use a dedicated file conversion tool for more advanced PowerPoint to Word exports.

For occasional conversions, PowerPoint’s handout export works fine for most users. But explore alternative options if you need more customization or have issues with the built-in tool.

Whether creating handouts, updating content, or making your presentation more accessible, converting PowerPoint slides into Word is fast and straightforward.

By following the export steps outlined in this article, you can seamlessly transition your PowerPoint presentations into editable Word documents. This unlocks new possibilities for customizing, printing and sharing your hard work.

Hopefully this guide gave you the step-by-step process you need to convert PowerPoint slides into Word. Now master the technique and take advantage of the added flexibility for all your presentation materials.

About The Author

Vegaslide staff, related posts.

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How to convert a word document to a powerpoint presentation.

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What you need to know, how to convert word to powerpoint on the web.

You might have converted a PowerPoint presentation to a Word document before so that you could edit it. But did you know that you can do the reverse? Take your Microsoft Word document and turn it into a Microsoft PowerPoint slideshow.

Related: How to Convert a PowerPoint to Word and Make It Editable

Maybe you want a jumpstart on creating your presentation using the text that you've saved in Word. Or maybe you've realized that your document would be better presented as a PowerPoint slideshow. With Word on the web, you can convert your document easily.

Here are a few things to keep in mind in terms of converting Microsoft Word documents to PowerPoint presentations. These points might be updated over time. The feature began rolling out in early 2021 :

• The ability to convert PowerPoint presentations is currently only available in Word for the web.
• The option is currently only available in English.
• The feature is not currently available when using Safari or Internet Explorer.
• At the time of writing, text content is available for export. If you have media content in your Word document, you'll need to add it to the PowerPoint presentation separately.

Now, if you're ready to give this feature a try, let's get to it! Head to the  Microsoft Office online  website, sign in to your account, and open your document in Word. You do not have to open PowerPoint in another tab or window.

Click File > Export and choose the "Export to PowerPoint Presentation" option.

You'll see a pop-up window with a collection of themes. Select the theme that you want to use and click "Export." You can change the theme in PowerPoint once it's exported if you like.

After several moments, you'll receive a notification that your newly converted presentation is ready. Click the "Open Presentation" button.

The slideshow will open in Microsoft PowerPoint for the web in a new tab.

The presentation will be saved to OneDrive automatically with the same name as your Microsoft Word document. If you haven't named your document, the slideshow will have a default name, such as Document 1. Click the name in the top-left corner and give it a new file name.

Styles like headings and bullet points should transfer as such. However, this could change depending on the theme that you select. Keep in mind that you might need to make some adjustments to the slideshow after you export it.

Check out some of our tips for making great PowerPoint presentations !

Related: 8 Tips to Make the Best PowerPoint Presentations

Import a Word document

Embed Word content directly into your PowerPoint presentation. You can import a Word document as an object, which inserts a static snapshot of the document. This is useful when the Word document is a single page and has pictures. Another option is to use a Word outline as the foundation for a presentation.

In this article:

Export a Word document to PowerPoint

Insert a word document as an object, use a word document as an outline to build your presentation.

Open the document you want to transform into a presentation in Word for the web. Make sure that it contains only text. The headings in the document will become the slide headings in the presentation.

This feature is only available for Word for the web. For more information, see  Export Word documents to PowerPoint presentations .

Top of Page

The easiest way to insert a Word document is to first create your document in Word, then add it to your presentation.

Select the slide in which you want to place the Word document.

Click Insert > Object .

If the Word document already exists, in the Insert Object dialog box, select Create from file .

Click Browse to locate the Word document you want to insert. Select your Word document, and click OK .

Make sure the Link and Display as icon check boxes are clear. Click OK to insert the contents of your Word document as an object.

Note:  If you prefer to have your Word document open in Word instead of in PowerPoint, select the Display as icon check box to insert an icon into the presentation. Clicking the icon will open the document in Word.

Tip:  You can also insert a linked object . Select the Link check box to make your object a shortcut to the Word document you imported.

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In your Word document, click Home .

Use Styles to format the content in your Word document.

Highlight the content you want to use as a slide title, and select Heading 1 in Styles .

Highlight the content you want to use as the slide text, and select Heading 2 in Styles .

In the Word document, click File > Save , and then click File > Close .

Note:  Your Word document must be closed to insert it into a PowerPoint presentation.

Open PowerPoint, and click Home > New Slide .

Select Slides from Outline .

Find and select the Word document in the Insert Outline dialog box, and click Insert . A new slide will be created for each Heading 1 in you document.

Note:  If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.

Understand the differences between linked objects and embedded objects

Change linked or embedded objects

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How to convert a Word document to a PowerPoint presentation

Whether you’re more comfortable working in PowerPoint or you’d like to present the content of your Word document in a different way, we’ve got you covered, There are a few different ways to convert a Word document to a PowerPoint presentation. If you have a Microsoft 365 account, you can use Word for the Web to make the conversion or you can do it directly with PowerPoint. There’s another option, too. Don’t want to convert your document to a presentation, but still need to use it as a reference? You can insert it as an object directly in a slide. If this all sounds super complicated, don’t worry. We’ll guide you each step of the way.

Convert a Word Document to a PowerPoint Presentation Using Word for the Web

First, open your web browser and log in to Office. Once logged in, open the document you want to convert in Word for the Web, and click the “File” tab in the top-left corner of the window.

IDG / Marshall Gunnell

Click “Export” in the left-hand pane and select “Export to PowerPoint Presentation (Preview).”

The Export to Presentation window will appear. Here, select the design theme you’d like to use and click “Export.”

Word for the Web will then begin preparing your new presentation. Once ready, click “Open Presentation.”

Your presentation will open in PowerPoint for the Web. If you need a local copy, you can always download it by going to File > Save as > Download a Copy.

Convert a Word Document to a PowerPoint Presentation Using PowerPoint

You can convert your Word document to a PowerPoint presentation using PowerPoint itself, but you’ll need to make sure your Word document is properly formatted for the conversion first. For content that you want to use as a slide title, make sure you give it the Heading 1 style. For content you want to use as text in the slide, give it the Heading 2 style.

Once you’re ready, open PowerPoint and make sure you’re in the “Home” tab. Next, select “New Slide” in the ribbon and then “Slides from Outline” from the bottom of the menu that appears.

From here, locate the Word document you want to use, select it, and click “Insert.”

PowerPoint will then do its thing. While this way isn’t as good as using Word for the Web, it’ll still get the job done.

Insert Your Word Document as an Object in Your Presentation

If you’re not interested in converting your Word document to a PowerPoint presentation, you can insert it as an object for quick access.

Before we proceed, it’s important you understand the difference between the two types of objects you can insert your document as: Linked or Embedded.

The main difference between the two is where the data is stored. If you embed the object in your presentation, the data from that object is stored in the presentation. This is good if you’re worried about the location of the word document changing (which can break a linked object), but it will increase your file size. A linked object only inserts a link to the source file. In other words, the data from the object isn’t stored in the presentation—it simply links to it. This will keep your file size down, but that link may break if the source file is moved to a different location.

To insert your Word document as an object in your presentation, open your presentation and navigate to the slide you would like to add the object to. From there, click the “Insert” tab and select “Object.”

The Insert Object window will appear. Select “Create from File and click “Browse.”

Locate and select the document you would like to insert. Once inserted, you have two choices. You can either display the entire Word document in the PowerPoint slide or simply display the document icon. If you choose the latter, the document will open in Word when selected.

Click “OK” to insert the object. That’s all there is to it!

Author: Marshall Gunnell

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Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How to Convert a Word Document into a PowerPoint Presentation

Easily convert a Word document into a PowerPoint presentation by formatting the document with proper Headings to automatically create separate slides in the presentation.

If you are heavily invested in Microsoft Office and use it for both personal and professional purposes, chances are you might need to convert your document from one format to another. One of the most common conversions users generally go with is Word document to PowerPoint presentation.

Copy/pasting the content of a document in a presentation is not feasible if the document is lengthy. Also, with the conversion feature embedded right into Microsoft Word, the need to use such outdated concepts negates. The feature to convert uses Artificial Intelligence for the job and is highly effective.

Preparing the Document for Converting into a Presentation

It is fairly easy to convert, given, you are aware of the basic formatting. All you have to do is format the text using the various heading options available in Microsoft Word.

The conversion process will use the Headings in your Word document and create separate slides based on the same into a PowerPoint presentation.

Since we are discussing the basics of the subject, we will only be using ‘Heading 1’ for slide’s Title in the converted presentation and ‘Heading 2’ as the slide content. You can similarly use the other available options in the ‘Style’ section of Word to enhance the clarity and quality of the presentation.

To format the titles, highlight them and then select ‘Heading 1’ from the ‘Styles’ section at the top. Remember, this will be used as the slide title in the PowerPoint presentation after being converted.

For the text under the heading, you can use other heading options. Again, highlight the content under the topic and select ‘Heading 2’. Since this will be nested under the Heading 1 that we previously used, the conversion process will put it as the slide content for the heading.

You can similarly format the rest of the document and make it readable and ready for conversion.

After you format the text, the text color will change to blue, which can be changed later on, using the themes options in Word.

To change the theme, go to the ‘Design’ tab at the top and then select the suitable document formatting from the listed options.

In this case, we have used ‘Basic (Stylish)’ and the text now looks green which is catchy and enhances the visual appeal of a presentation.

Converting Word Document to Presentation

There are two ways you can convert your document to a presentation, either through Microsoft Word or through Microsoft PowerPoint. However, for both methods, you will have to format the text in headings (for slide titles) and sub-headings (for slide content) structure in the document so that it can be converted.

Converting with Microsoft Word

After you have formatted the document, you will need to add the option to convert a document to presentation in the app’s toolbar, if not enabled currently, which will then be added to the top of Microsoft Word.

Click on the ‘File’ menu at the top-left corner to view the various options.

You can now view the information of the current document along with a bunch of features on the left. To enable the conversion icon, select ‘Options’ from the list on the left.

The ‘Word Options’ window will open, select the ‘Quick-Access Toolbar’ tab on the left.

You can now customize the quick access toolbar from this section. Click on the box under ‘Choose commands from’ and select ‘All Commands’ from the drop-down menu.

Next, scroll down and look for ‘Send to Microsoft PowerPoint’ from the list and click on ‘Add’ to enable it. The options are listed in alphabetical order; therefore, it wouldn’t be difficult to locate it. After you have added the feature to Microsoft Word, click on ‘OK’ at the bottom to save the changes and close the window.

Now, to convert the document into a PowerPoint presentation, click on ‘Send to Microsoft PowerPoint’ icon that we just added in the instructions above. You can find it above the ribbon bar in Word.

After you click on ‘Send to Microsoft PowerPoint’ icon, the conversion process will begin. It may take some time depending on the document type and length to convert it. Once the conversion is done, the document will now be in form of a presentation, differentiated by the headings we used earlier.

Converting with Microsoft PowerPoint

The process to convert a Word document to a PowerPoint Presentation is intricate in Microsoft Word, however, it is pretty straightforward and simple in Microsoft PowerPoint.

Open a new presentation on Microsoft PowerPoint and then select the ‘Insert’ tab at the top.

In the ‘Insert’ tab, you will see the option to add various items to the presentation. Since we are here to add a document, click on the ‘New Slide’ icon, the first option from the left. Next, select ‘Slides from Outline’ from the drop-down menu.

The ‘Insert Outline’ window will open where you can locate and select the document which you want to convert. After you have selected the document, click on ‘Insert’ at the bottom to convert and add to Microsoft PowerPoint.

The Word document is now converted to a PowerPoint presentation and the content is distributed between slides by the heading levels that we earlier formatted.

Converting a document to a presentation might have seemed like a herculean task earlier, but it won’t be the case from now on. You can use either of the two methods discussed above for the conversion and save yourself from the hassle of copy/paste. Also, do remember to format the text accurately to attain effective results.

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