staff assignment sheet template

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• Employee Task Assignment Form

An employee task assignment is a form used by employers to request employee and worker information, assign tasks, and review work progress. Distribute work and track employee progress with an online Employee Task Assignment Form! Employees can fill out the form on their own time, submit their progress, and get your feedback instantly. It’s a great way to reach your employees even when you’re not in the office, and much easier than constantly emailing to check in.

Get started with an Employee Task Assignment Form by customizing the questions to match what you need. If you’d like to turn answers into downloadable reports or send submissions to your other accounts, do it automatically with Jotform’s 100+ integrations. You can even customize the form to match your business with your company logo, background images, and more. We make it easy to get the information you need with a free Employee Task Assignment Form.

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Free Schedule Templates

Free schedule templates you can use to organize your tasks, assignments, and other activities.

Word • PDF • Excel

Schedule Templates

Schedule templates are designed to help you plan your time better — your daily, weekly, monthly, and yearly tasks and activities.

We divided these templates into Work and Non-work schedule templates. Therefore, you can track both your job tasks and the activities outside your work hours.

In case you want to share these templates with your colleagues, your partner, or friends, you can use the Google Sheets and Google Docs versions of the schedules.

On the other hand, if you'd like to download these templates to your computer, feel free to use the Word and Excel versions.

Finally, if you prefer paper to online formats, bear in mind that you can download each of these schedules as a PDF, and then print them out.

WORK SCHEDULE TEMPLATES

• 01. Work from home schedule template
• 02. Weekly work from home schedule template
• 03. Daily work from home schedule template
• 04. Weekly assignments schedule template
• 05. Daily assignments schedule template
• 06. Yearly time off schedule template
• 07. Weekly meetings schedule

NON-WORK SCHEDULE TEMPLATES

• 08. Monthly household chores template
• 09. Weekly household chores schedule template
• 10. Monthly workout schedule template
• 11. Weekly workout schedule template
• 12. Monthly budget schedule template
• 13. Weekly meal planning schedule template
• 14. Daily meal planning schedule template
• 15. Travel schedule template

Work schedule templates

We created these free work schedule templates to help you be more productive and efficient with your work tasks.

You'll notice that some templates cover your daily, weekly, and monthly assignments, while other templates only provide you with one type of assignment.

That's because some types of schedules demand more details, such as the Work from home template — which is why this one has both the daily and weekly versions.

Work from home schedule template

When working from home, you often have to deal with many distractions, either coming from your neighborhood, from the people you live with, or your pets.

One of the best ways to avoid all these interruptions and get back on track with your work is to follow your schedule .

Here are two Work from home schedule templates you can use to organize your workday — or workweek, if that suits you better.

Weekly work from home schedule template

The Weekly work from home schedule template breaks down each day into three sections: Morning, Afternoon, and Evening.

Furthermore, there's a Weekly work checklist, and Meetings/calls section.

If you enjoy having an overview of your weekly tasks, this template will suit you, especially if you have flexible working hours . In this case, you'll be able to choose the time of day for your job assignments, then figure out when you'll fit in your home chores or meal preps.

Of course, even if you have fixed working hours, this template will help you make an 8-hour workday schedule that suits your needs.

To use it properly, you should fill this template out either on Sunday afternoon/Monday morning or note down new tasks every day.

Start by choosing the time of the day for each assignment during the week.

To ensure you'll get the most out of every workday, keep in mind your circadian rhythm — leave the most complex tasks for the time of the day when you're most alert. Then, be sure to add all your significant weekly tasks to the Weekly work checklist, as well as jot down all your weekly meetings and calls.

We hope that the Work from home weekly schedule template will help you finish your job tasks on time.

Once again, remember to take frequent breaks in between assignments.

⬇️ GET Weekly work from home schedule template (Google Sheets)

⬇️ GET Weekly work from home schedule template (Google Docs)

Daily work from home schedule template

The Daily work from home schedule template ensures you stay on track with all your daily tasks. This template breaks down your day into hourly segments. In addition, there's a valuable section called the Daily work checklist, where you can input all the most crucial activities/tasks of the day. Moreover, there's a To-do list for tomorrow, which you can fill out at the end of each day.

Anyone working from home can surely benefit from using this template. We suggest opening this template first thing in the morning.

Make sure to note down your most vital tasks and activities in the Daily work checklist section. Next, write down your meetings of the day. Once you do that, you'll have a better idea of when you'll be free to deal with your significant assignments. Don't forget to include breaks throughout the day, too.

Finally, to avoid working overtime, you should note down all the tasks for tomorrow in the To-do list for tomorrow.

⬇️ GET Daily work from home schedule template (Google Sheets)

⬇️ GET Daily work from home schedule template (Google Docs)

Assignments schedule template

We created two types of templates that allow you to keep track of your assignments:

• Weekly assignments schedule, and
• Daily assignments schedule.

Weekly assignments schedule template

The Weekly assignments schedule is quite straightforward — there's a simple table where you can add tasks for each day of the week. In addition, we included the Task deadlines section and Reminders.

If you're looking for an easy way to keep a record of all your weekly assignments, this template will fit your needs.

We suggest filling it out at the beginning of a week.

Of course, if there are any unexpected tasks throughout the week, be sure to add them to the Weekly assignments schedule.

Now, this template also ensures that you complete all your tasks before the deadline, which is why we encourage you to enter your tasks' deadlines in the middle section.

Furthermore, there's the Reminders section, where you can add any important reminders or notes for your weekly assignments.

⬇️ GET Weekly assignments schedule template (Google Sheets)

⬇️ GET Weekly assignments schedule template (Google Docs)

Daily assignments schedule template

The Daily assignments schedule is a template that helps you figure out your top 3 priorities of the day. Moreover, since this template contains The Eisenhower Matrix technique section, it allows you to distinguish between important/not important, and urgent/not urgent assignments.

This template is practical because it ensures that you deal with your tasks according to their urgency and importance.

Once you fill out the Eisenhower Matrix technique section, simply scroll down to the hourly table and choose time blocks for these assignments.

Finally, don't forget to enter some vital tasks for tomorrow.

⬇️ GET Daily assignments schedule template (Google Sheets)

⬇️ GET Daily assignments schedule template (Google Docs)

Yearly time off schedule template

The Yearly time off schedule template allows you to keep track of your time off throughout the year. In this template, we covered several vital categories of time off, such as paid vacation, sick leave, earned days, and others.

Also, there are three important sections for each type of time off: Consumed days, Available days, and Balance.

So, how to use the Yearly time off template?

It couldn't be simpler.

First, enter the balance for each type of time off. For particular types, such as sick leave, you may not have a balance, but for paid vacation, you definitely will.

Then, whenever you receive approval to take time off for any reason, just enter the number of days in the proper row (the type of time off) and in the right column (the current month).

Next, the template will automatically calculate the number of Consumed days (for each type of time off) and the number of Available days left.

Thus, you'll have a better idea of how many days off you've used so far and how many there are left by the end of the year.

⬇️ GET Yearly time off schedule template (Google Sheets)

Weekly meetings schedule

The Weekly meetings schedule is suitable for those of you who have meetings every day. With this template, you'll be able to keep track of all your meetings. In addition, you can add any significant details, such as meeting agenda, topic, and start and end time.

The Weekly meetings schedule covers five days of the week. To make the most of this template, you should open it at the beginning of the week and enter all your weekly meetings. Be sure to include details such as where meetings take place or the links to online calls.

To ensure that you're fully prepared for any meeting, add its topic and agenda, if needed.

Then, once the meeting starts, you can follow its agenda, but also write notes in the Important notes section.

⬇️ GET Weekly meetings schedule template (Google Sheets)

⬇️ GET Weekly meetings schedule template (Google Docs)

Non-work schedule templates

Apart from templates for organizing your job tasks, meetings, and time off, we created some non-work schedules you can use for free, too.

Here's the list of the templates you can use for planning your time outside of work:

• Household chores schedule,
• Workout schedule,
• Budget schedule,
• Travel schedule, and
• Meal prep schedule.

Household chores schedule template

We made two types of household chores templates:

• Monthly household chores, and
• Weekly household chores schedule template.

Monthly household chores template

The Monthly household chores template helps you deal with all your errands around the house. This template covers a weekly breakdown of chores, but also some additional ones that you do once a month.

You can add your typical weekly chores.

Plus, you can add the names of the people in charge of these errands, which comes in handy if you share your household chores with your partner, roommate, or family members.

There's a column called Additional monthly chores, where you can enter some of the errands you deal with every month. For example, cleaning/vacuuming furniture or cleaning windows.

Moreover, we included another section for all the outdoor chores, which comes in handy if you live in a house. To make sure you won't forget any outside-the-house monthly errands, be sure to add them to this list.

⬇️ GET Monthly household chores schedule template (Google Sheets)

⬇️ GET Monthly household chores schedule template (Google Docs)

Weekly household chores schedule template

The Weekly household chores schedule template allows you to keep an eye on all your household chores during the week. We included a separate schedule for each day, along with Before work and After work columns, so that you can plan your errands accordingly.

In addition, we added the Who's in charge column to this template, too.

Since this template covers seven days, you can enter all your weekly errands at the beginning of the week.

Then, simply add the name of the person in charge of every chore.

Once you or your family members finish a specific errand, just put a checkmark next to it.

Also, during the workweek, you can decide whether you'll deal with these chores before or after work.

And, on weekends, you can choose whether you'll complete your errands in the morning or afternoon.

We didn't include evenings on weekends, because you should have some time to relax on Saturdays and Sundays.

Finally, this template contains the Shopping list — so, whenever you remember you need to buy milk or anything else, note it down here.

⬇️ GET Weekly household chores schedule template (Google Sheets)

⬇️ GET Weekly household chores schedule template (Google Docs)

Workout schedule template

The Workout schedule template allows you to organize your exercise routine.

No matter whether you prefer working out in a gym or from home, you'll surely find our monthly and weekly workout templates useful.

Monthly workout schedule template

The Monthly workout schedule template ensures you stay consistent with your monthly workout targets. Setting such long-term goals is vital because it gives you a clearer picture of what you want to achieve. Thus, when you have a monthly target, you'll be able to make weekly plans. This will also help you plan your days accordingly.

That's why the Monthly workout schedule template contains the Overall goal field. So, your goal can be losing weight, improving your physical condition, or anything else. Just remember that goals should be challenging enough, you don't want objectives that are too easy or too difficult to achieve.

Now, how can you use this template?

Once you adopt your monthly objectives, you should decide what types of exercises will get you closer to your goal.

Then, choose how frequently you'll do such types of workouts.

Also, whether you'll do your exercises with or without equipment is up to you, and you can add these details to your schedule, too.

If you haven't been working out before, or you've taken a longer break, please make sure you consult your fitness instructor first. This way, you'll be sure your workout plan is suitable for you, and you'll avoid any injuries.

⬇️ GET Monthly workout schedule template (Google Sheets)

⬇️ GET Monthly workout schedule template (Google Docs)

Weekly workout schedule template

Apart from the Monthly workout schedule template, we also created the one for your weekly plans. First, you can plan your monthly routine, then use the Weekly workout schedule template to add more details.

As you can see, the Weekly workout schedule template covers several workout categories:

• HIIT (high-intensity interval training), and
• Yoga/stretching.

Depending on your monthly goals, you should choose the frequency of each category. Of course, you don't have to include all these categories in your workout plans, just the ones that will help you move towards your monthly objective.

Next, think of the best days for each type of exercise, as well as the time of the day.

Then, decide on the duration of your workout sessions.

This template also allows you to add links for workout videos you'd like to try, but also links for playlists. There's no doubt that music can help us stay motivated — so be sure to add your favorite tunes to this column.

Finally, remember that rest days are just as important as the days you exercise. Therefore, note down the days you'll spend resting.

⬇️ GET Weekly workout schedule template (Google Sheets)

⬇️ GET Weekly workout schedule template (Google Docs)

Monthly budget schedule template

The Monthly budget schedule template is designed to help you keep an eye on your expenses . In addition, this template includes a Savings column — to remind you to save some money for rainy days.

To make the most of our Monthly budget template, make sure you add the Starting budget.

Then, write down all the expenses you have during a month, such as rent, utilities, and other similar costs.

To ensure you'll pay all these expenses on time, there's the Due date column, too.

The template automatically calculates the total sum of your monthly costs, which can be pretty convenient.

Furthermore, to ensure that you'll put aside some part of your monthly income into your savings account, we included the Savings column. Thus, you can note down the amount you'd like to save from each paycheck.

⬇️ GET Monthly budget schedule template (Google Sheets)

Meal planning schedule template

Meal planning can be such a bummer, especially on days when you have too much work to do. Instead of figuring out what you'll have for each meal of the day, try organizing your meals for an entire week. Then, simply follow this routine throughout the week.

To make your life easier, we created two meal planning schedule templates:

Weekly meal planning schedule template

Daily meal planning schedule template.

The Weekly meal planning schedule template allows you to create a healthy meal plan for an entire week. You can write down your ideas for breakfast, lunch, dinner, and snacks.

As you can see, the Weekly meal planning schedule template covers seven days and four meals for each day. We suggest filling this template out on weekends, so that you'll have enough time for shopping.

If you're usually swamped with work during a workweek, you can make a couple of meals on weekends and store them in a freezer.

Another practical option this template offers is the Ingredients to buy list, where you can note down everything you need for meal prep.

⬇️ GET Weekly meal planning schedule template (Google Sheets)

⬇️ GET Weekly meal planning schedule template (Google Docs)

Our Daily meal planning schedule template is more detailed than the weekly one. The Daily meal planning schedule template covers categories such as Preparation time, Ingredients, and Recipes.

This template helps you have a clearer understanding of how long each meal preparation will take. Therefore, you can easily adjust your meal preps with your work and other daily activities.

Moreover, with this template, you'll be able to write down all the ingredients of your meals, as well as add recipes.

⬇️ GET Daily meal planning schedule template (Google Sheets)

⬇️ GET Daily meal planning schedule template (Google Docs)

Travel schedule template

Do you enjoy traveling?

If so, our Travel schedule template will help you keep all the valuable information about your trip in one place.

This template covers categories such as Places to see, Tickets to buy, and Don't forget to pack.

Thus, you can write down all the attractions and spots you'd like to visit during your stay.

If you need to buy tickets for museums, galleries, monuments, or simply public transportation for that destination, be sure to add all the details to this template.

And, if you can make an online purchase, just add the link next to your list.

Finally, this template reminds you to pack the most crucial things, like money, passport, and medications. So, make sure you go through this list before your trip.

Of course, you don't have to plan everything ahead, leave some days open for any activity that comes your way. After all, this is how you make the best memories.

⬇️ GET Travel schedule template (Google Sheets)

⬇️ GET Travel schedule template (Google Docs)

Schedule projects and teams with Clockify

Aside from our Schedule templates, you can also use Clockify to schedule your projects and employees . This feature especially comes in handy for managers because they need to effectively schedule employee work time to ensure that all team members meet their deadlines.

The scheduling option in Clockify allows you to plan both projects and teams.

Here's how you can use Project scheduling with this Clockify option:

• Add a new project by clicking on the button on the left corner. Clockify will automatically load that project and show you all the tasks under that project name. You can add a milestone by clicking anywhere on the timeline. You can easily edit your milestones, drag-and-drop them, or change their names.
• You can add more team members to the project and create new assignments. To make sure nobody's swamped with work, Clockify will show users who are over their capacity.

In addition, you can zoom in and out to take a better look at assignments. Moreover, you can have an overview of the total hours assigned for each project.

When it comes to team schedules, Clockify also helps you see who's overbooked and who's available.

With Team scheduling, you can:

• Add new members. Clockify will then automatically load all the assignments of these users.
• Edit user's capacity by clicking on the three dots next to the user's name. This will give you a clue whether users are at their maximum capacity (Full), or they have several hours available for new tasks (Xh open), or if users are over their capacity for the day (Xh over).

This way, managers are able to assign new tasks to the right people and ensure that everyone has an equal amount of work during the week.

Start tracking time with Clockify

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Free Assignment Tracking Template for Google Sheets

• Last updated December 14, 2023

Are you looking for an assignment tracking template? When your tasks begin to pile up into several imaginary towers, it’s easy for you to be overwhelmed, not knowing where to start. Moreover, you might not even be able to keep track of all of them, resulting in missed assignments and potentially bad marks.

Having an assignment tracker to keep every task means you’ll be able to organize, stay on top, and complete all your assignments on time. All you need to do is open our Assignment Tracking Template , hit the  “Make a copy”  button and start sorting out your to-do list.

Access Template

While it’s easy to navigate, make sure you read ahead to discover how to use our assignment tracking template to the fullest. We also have another assignment tracking template  that lets you map out your assignments throughout the semester—a perfect fit for your syllabus.

Table of Contents

What Should a Good Homework Spreadsheet Have?

In general, you’ll want a few fields that will help describe your assigned tasks and some markers for better organization. Here are some essential components to look for:

• Assignment description: An efficient assignment tracking template will have space so you can jot down assignment notes. This avoids confusion and lets you anticipate the difficulty of your to-dos.
• Dates:  Having dedicated fields for your due dates lets you plan your schedule better. This way, you know how much time you have to complete a task. Additionally, when paired with your assignment notes, you can sort them according to priority levels.
• Completion status: Keeping track of task statuses lets you know which tasks have started, are in progress, are accomplished, or need revision. Moreover, it’s also a great way to remember which tasks you need to return to.
• Subject and type:  You also want to categorize your assignments into their respective subjects. Another way to group them is by assignment type, including papers, lab reports, collaborative work, and similar tasks.

The components above are only a few useful fields in an assignment tracking template. For example, some spreadsheets also include monthly views or trackers for semester-wide assignment lists . Templates such as these will undoubtedly have other categories you’d need to explore.

Basic Assignment Tracking Template

With all the considerations laid out above, we created a simple but effective assignment tracking template you can use for free. While it may only feature a single functional tab, it has nine named columns you can organize according to your tasks.

If you haven’t already, you can download our free assignment tracking template here:

Let’s discuss the template in more detail .

Column A—Days Remaining

This is self-explanatory, but you can refer to this column to see the number of days you have left to do or submit your assignment. Depending on the days remaining, you can also decide which tasks to prioritize according to their deadlines.

The cells under this column are automatically updated using our pre-loaded formulas , so avoid modifying them. Instead, you can change the values under the last two columns of this template.

Columns B to D—Tags for Status, Subject, and Task Type

Under these columns, you can set the categories of your assignments either by their completion status, class, or assignment type. You can select the values from the drop-down lists that come with the template based on the American curriculum.

Additionally, these statuses are associated with specific colors, making them more visual so that you can view and handle multiple ongoing tasks more efficiently. If the subjects listed differ from what you’re currently taking, you can modify the options.

To modify the subject options, follow the steps below:

• First, click on a cell’s drop-down list and locate the pen icon at the bottom.

• Click the pen icon to open the drop-down settings on the left-hand side of your screen.
• Change the values listed on the options, such as editing Math  to Physics.
• Once you’ve set your preferred selection, click the “ Done” button.

• Upon clicking, a pop-out might appear on your screen asking whether to apply the changes to a wider cell range.
• Simply click “Apply   to all”  to replicate the changes to the other cells.

Another handy feature is the filter option in the “Status”  column. You can use this to view your tasks based on their completion level. For example, you can choose to see only the in-progress tasks. Here’s how you do it.

• To get started, click on the filter icon next to the “Status”  label.

• You should see a list of values with checkmarks on their left side once you scroll down.
• To deselect all of them, click on “ Clear.”

• Next, begin selecting the tasks you want to see per status, such as To start  and In-progress.
• Finally, click “OK.”

• To revert the view, simply follow steps one to five, ensuring to select all the categories again.

Columns E to I—Assignment Details

You can start entering the information you know about the tasks at hand. The columns E to G are divided into three categories: Assignment Title, Description, and Files/Links. If your assignment has attachments and URLs, such as resources, you can keep them in the last column mentioned.

Meanwhile, columns H to I serve as fields where you can input the dates when your task is given and when you need to submit it. Take note that these are installed with data validation rules—you can’t enter values that aren’t valid dates. These values are also used to calculate the Days Remaining column.

Semester Assignment Spreadsheet

If you are looking to plan your entire semester ahead of time with your potential tasks, this is a helpful assignment tracking template. It’s much simpler than the previous spreadsheet discussed and gives you a semester-wide overview of your assignments.

Get the template here:   Semester Assignment Spreadsheet

This assignment tracking template has only three fields that you can update. The first field is the (1) Date , which is located under the seven days of the week (with a total of fifteen weeks in the spreadsheet as per the American semester.)

The second is the (2) Tags  field, which allows you to categorize your tasks according to the subject. As with the other template, these tags are color-coded for an easier view. Lastly, you can also populate the (3) Assignment Details , the blank spaces beside the tags.

Why Use Our Assignment Schedule Templates?

You can virtually make a never-ending list of benefits from using a homework spreadsheet, but to name a few, here are some reasons why they’re beneficial for managing your workload.

• Organization: As repeatedly emphasized, these assignment tracking templates help you categorize your tasks according to subject, type, and completion status, making it easier to organize your workload.
• Time Management:  You can keep track of your due dates better with the automated counting of the days remaining for a task. You can manage your time better and learn to prioritize tasks according to deadlines.
• Easy Access:  Our spreadsheets run on Google Sheets , which you can easily access anywhere, as long as you are connected to the internet. On top of that, they’re also ready to be filled out as soon as you make a copy for yourself.

Wrapping Up

Sticking to your deadlines and organizing your tasks doesn’t need to be complicated. You can easily do this with the help of our assignment tracking template on Google Sheets. Access more of these excellent templates by visiting our other blogs too!

If you want to learn about Google Sheets to the next level, consider checking out relevant courses at Udemy .

• 5 Useful Google Sheets Project Management Templates [Free]
• The Free Google Sheets Task List Template [Easy Guide]
• How to Assign a Task in Google Sheets [Easy Guide]
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Shift Schedule Template

Download our free employee shift schedule spreadsheet to help organize work assignments. This template was designed for small businesses and is particularly useful for fast food restaurants, small stores, or departments where employees change stations throughout a work day. Also check out our work schedule template and free calendars .

Note: Our Annual Calendar also works pretty well as a shift schedule, especially if you want to create a schedule for many months in advance. We recently created a new version of the annual calendar that works as an automatic work Rotation Schedule .

Other Versions

License : Company Use (not for distribution or resale)

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

Description

This template was designed to be easy to customize. Every business does thing a little different. Below are some of the things you can do with this shift schedule template:

• Organize work assignments for an entire week.
• Shade and merge cells to identify shifts, or use task codes to plan a rotating schedule for each work day.
• Add any number of rows depending on the number of employees.
• Add columns to create a 24-hour schedule.
• Customize the key with your own list of tasks.

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Employee Task List Template

Keep track of your tasks and be on top of your workload, document and schedule all tasks of your organization and employees to keep track of progress and to manage everyone’s daily routines seamlessly..

• Assign tasks and responsibilities to employees
• Track task status and share workspaces with colleagues for feedback
• 1,000 plus templates and shapes to get you started immediately

Organize and Structure Your Workload Effectively

Tables with customizable options to create extensive to-do lists complete with task, ownership, due date and progress columns to act as a task tracker.

Sticky notes to add quick explanatory notes, questions, and other information to clarify issues or specifics regarding the assigned work.

Customisable cards with tags to prioritize daily tasks, add other tasks and categorize work to easily arrange and organize workloads of respective projects and departments.

Import data from CSV, Microsoft Excel or Google Sheets to integrate all work related information in one place to provide the required facts, figures and guidance to perform the assigned work.

Folders and workspaces to organize tasks and to-do lists by project, employee or department to keep things organized and track progress effectively.

Visually Track Your Work and Report Progress

Templates and shapes including checkboxes to get you quickly set up to track your workload, tasks and progress.

Gantt charts, roadmaps and timelines to visualize the workload, work progress and resource allocations and usage including budgets and costs of tasks.

Custom databases to bring data from multiple sources to one workspace to connect work related information for easy access.

Export as PNG, JPEG, PDF or SVG to present, print, and share as hardcopies for employees and line managers for documentation.

Assign and Track Tasks to Manage Work Effectively

Notes and data panel to assign tasks to employees, provide information on roles and responsibilities, set due dates and add important notes.

Notifications to notify employees of assigned work or any changes to their tasks.

Multiple access and role levels to manage, share, and review the assigned work before finalizing.

In-line commenting to add feedback and to provide input for the work carried out.

What is an Employee Task List Template?

An employee task list is a document that details or lists out the duties that employees of a particular organization or project must complete. This is usually prepared and provided by the line manager. Task checklist templates, back in the day, were provided in printed form that were susceptible to getting lost and being damaged.

The task list template usually includes the tasks that need to be done, why it should be done and how it will be completed. The overall goal of the employee task list is to ensure that employees are on top of their work without any lags and are able to manage their daily routines efficiently.

Consider including the following when creating an employee task list:

• An itemized to-do list including tasks and activities (this could be divided as daily, weekly and monthly).
• Status tracking information (not started, ongoing, completed etc.)
• Due dates and assign task owners
• Budgets and costs of tasks

How to Create an Employee Task List Template?

Discuss and identify the organizational needs, goals and relevant tasks to be completed.

Use Creately’s templates, shapes library and powerful formatting capabilities to create templates including templates for daily tasks.

Use the powerful documentation capabilities that includes dynamic text formatting, color themes, tables and Kanban boards to customize the template and information according to your preference.

Drag and drop documents, and data sources including budget information to integrate to the employee task lists.

Share the workspace with colleagues and peers to provide inputs and feedback.

Filter by Keywords

Top 10 Free Task List Templates in Excel & ClickUp to Unlock Efficiency

Praburam Srinivasan

Growth Marketing Manager

February 13, 2024

If you often struggle to stay on top of work tasks, personal responsibilities, and the never-ending to-do lists life keeps throwing at you, don’t worry—you’re not alone. While excelling at work while maintaining a fulfilling personal life is a major puzzle for many professionals, it can be pieced together if you equip yourself with the right tools.

The humble task list is a simple yet remarkably useful tool to boost productivity and regain control of your personal and professional commitments. It provides a clear roadmap of what and when needs to be accomplished, helping you manage time wisely and prioritize tasks effectively. 📑

To be practical, a task list needs a well-structured format, but making one from scratch can be yet another responsibility.

Fortunately, there’s a wealth of outstanding blueprints available for free. In this article, we’ll introduce you to 10 of the finest task list templates to revolutionize how you manage your daily responsibilities.

What Is a Task List Template?

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A task list template is a pre-designed framework for efficiently listing, prioritizing, organizing, and tracking tasks or activities. It comes in various forms, from simple to complex, and can be used for professional and personal purposes.

These templates typically include essential components such as task names, descriptions, due dates, and status indicators. Some may offer additional attributes like priority levels , task dependencies, and categories to further improve task management and prioritization.

Task list templates provide a systematic approach to managing your daily schedule , coordinating complex projects, or organizing team assignments. They help you track responsibilities and ensure crucial tasks are completed on time, promoting accountability and transparency.

What makes them even more valuable is their flexibility —they can be tailored to fit your specific requirements, whether you’re managing a client project or throwing a birthday party. ⏳

When it comes to task organization, there is no one-size-fits-all solution. However, you should ensure that your task list template has the following qualities:

• Clarity : Task names and descriptions should be concise and unambiguous, ensuring that users can quickly understand what needs to be done
• Organization : The template provides a logical structure for listing tasks, often in a sequential or prioritized manner
• Flexibility : Users should be able to customize it to suit their specific personal or professional requirements 
• Due date management : It allows for setting due dates or deadlines, helping users track time-sensitive responsibilities and prioritize work accordingly
• Status tracking : Good templates include status indicators or checkboxes that allow users to mark tasks as incomplete, in progress, or completed
• Reminders and notifications : To help users stay on top of upcoming tasks or overdue items

10 Must-Have Free Task List Templates in 2024

In this curated collection, we’ve handpicked the top 10 task and to-do list templates in Excel and ClickUp .

Each is expertly designed to address specific needs and elevate your task management experience. They’re also easy to use, customizable, and completely free. 🆓 

The ClickUp Daily Task List Template is your partner in organizing everyday tasks , from the most routine to critical. It empowers you to take charge of your day by setting goals, assigning deadlines, categorizing tasks, setting up reminders, and prioritizing work.

The best part? It’s highly customizable , allowing you to tailor it to your needs and preferences. 

With this template, you have the power to take your task organization to the next level through Custom Fields. You can organize tasks according to particular categories such as type, location, or any other relevant criteria, which makes it simpler to visualize and arrange your workload.

Easily track and maintain streaks with customizable attributes for effective daily task management. ✅

Use the template’s List view for a detailed display of your to-do items, switch to the Kanban view to easily manage task statuses, or pick the Table view if you prefer a spreadsheet-like format. You can also integrate this template with your existing task management tools , ensuring it harmonizes effortlessly with your daily workflow.

If you’re looking to master your work hours, expectations, and goals with precision, the ClickUp Calendar To Do List Template has your back. It’s not just a calendar; it’s a powerful organizational tool offering a holistic view of your weekly, bi-weekly, or monthly duties.

Use it as a clear roadmap to plan and prioritize all your tasks based on your role and responsibilities or as your go-to weekly task list template for multiple projects. 🗓️

What makes this template extra convenient and functional are its custom views. Imagine having an entire week ahead filled with meetings. The Meeting Request view gives you a quick overview of all your upcoming appointments, the associated tasks, and their deadlines. This ensures you’re always well-prepared and firmly in control of your commitments.

Now, picture working in a team where tasks are assigned based on roles. The By Role view helps you sort tasks according to who’s responsible for them. It makes task delegation a breeze and promotes accountability by ensuring everyone knows what they need to do and when.

Lastly, there’s the Schedules view . It’s like a visual map of your day or week, laying out tasks chronologically. This helps you plan your time effectively by allocating slots for tasks, meetings, and even short breaks. It’s all about staying on top of things and making the most of your precious time.

You can also track task progress with Custom Statuses like Open and Complete and categorize tasks using Custom Fields such as Category, Resources, Productivity Level, and Role.

With the ClickUp Work To Do Template , you can effortlessly prioritize tasks by importance, effort, or urgency, ensuring you stay focused on what matters most. Organize projects into lists, complete with their related tasks, subtasks, and associated due dates, so you’re always on top of deadlines. Plus, you can visually track your progress through intuitive Kanban boards or Gantt charts. 

This template offers three distinct views tailored to your needs:

• Weekly Calendar
• Monthly Calendar

In the Task List view, you’ll find a comprehensive list of activities organized by their completion timeframes, be it daily, weekly, or monthly. You can track additional details on the right side of the template, such as task status, due dates, and priority. Plus, the Task Type field allows you to specify the department responsible, adding a touch of accountability to your task management. 💼

The Calendar views are where the magic happens. Use the simple drag-and-drop editor to schedule or reschedule tasks , creating a visual roadmap for your work.

The ClickUp Task Management Template is your ultimate solution for staying organized and efficiently tackling tasks, no matter the project’s goals. This template takes the information you enter and automatically groups it by priority, department, or task status. With pre-built Custom Fields , you’ll have a quick snapshot of task ownership and expected completion dates, ensuring transparency and clarity. 🌞

Your team can use the template’s List view to meticulously organize task details, such as ownership and deadlines, akin to an advanced to-do list . Project tasks are sorted into three main Lists —Action Items, Ideas, and Backlog—allowing you to find the information you need effortlessly. 

Meanwhile, the Board view empowers you to plan and prioritize tasks by arranging sticky notes on a Kanban board. The Box view offers insights into work distribution, aiding intelligent task assignment, while the Calendar view simplifies scheduling with a user-friendly drag-and-drop interface.

Introducing the ClickUp Simple To-Dos Template , where effectiveness meets simplicity. This template offers a straightforward approach to task management without unnecessary complications or distractions. 🎯

Start with the List view as your master task list, where columns display essential details like assignees, due dates, priority tags, and comments. The status column provides a dropdown menu with customizable categories, such as Blocked, Complete, In Progress, and To Do.

Want an overview of all your tasks? Turn to the All Tasks view.

Need to prioritize? The Prioritized Tasks view has you covered.

Make your tasks more informative by including subtasks, checklists, and attachments. Experiment with various views like Board and Gantt, and refine your task display using filters to find the best fit for your workflow.

Tired of struggling to remember your daily tasks and appointments? The ClickUp Simple Task Management Template is designed to simplify not only work-related activities but also everyday responsibilities like cleaning, vacuuming, or going to the gym.

The to-do list template includes a basic list format for visualizing personal or professional tasks categorized as To Do or Complete. 

This task management template provides a clear structure for adding your daily tasks , complete with labels for due dates, priorities, and task statuses. It’s your key to structuring your day and staying on top of tasks, no matter their size or significance.

You’ll find a range of views, including List , Board, and Doc , allowing you to approach your tasks in a way that best suits your workflow. Its powerful customization options set this template apart—add fields, prioritize tasks, and easily set up reminders.

The ClickUp Activity List Template can transform the chaos of your to-dos into a well-organized and efficient system. It’s a versatile template that covers everything from creating to-do lists and checklists to managing project timelines and sprints. With this template, you can organize all your activities in one place, making it easy to prioritize and plan them with precision. 🙌

Use the template’s Custom Fields to: 

• Specify project name
• Assign a project manager
• Track completion progress

What’s even more convenient is that this template structures activities as subtasks , allowing you to provide in-depth details for each one, including dependencies between activities. It’s a comprehensive solution for effective activity management and project planning, simplifying complex tasks and ensuring your projects run smoothly.

Excel enthusiasts, here’s a handy tool for your task management needs: the Excel Prioritized To Do List Template by Vertex42. This template simplifies the collection, evaluation, and tracking of your day-to-day tasks. It features a printable , hand-fillable design with a dedicated space for your top three priorities. 🖨️

In the first column, list your tasks or projects. Use the subsequent columns to set due dates, update statuses, specify priorities, and add notes. You have the flexibility to prioritize tasks using various methods, like symbols, numbers, or formatting.

The Excel Task List Template by TeamGantt is your ticket to task management success. This template simplifies scheduling, assignment, and tracking of tasks for various projects, making it a valuable addition to your task list template Excel collection. It offers adaptability, whether you’re handling critical work tasks or personal projects.

The template simplifies task management by allowing you to create a comprehensive to-do list . You can easily add tasks, assign owners, set due dates, and track task status. Its clear status options make progress monitoring a visual breeze, and you can prioritize tasks effortlessly by assigning due dates.

You can track your progress on work assignments, ensuring you never miss a deadline or manage your household projects more efficiently, keeping costs in check and tasks on schedule.

The Excel Daily Task Tracker Template is a versatile tool for efficiently managing multiple tasks. Its user-friendly, visually attractive design incorporates built-in filtering controls , allowing you to sort and filter projects based on their due dates, priority, and status. Whether you prefer a digital or hard copy, this template suits both options.

With complete customization options , you have the freedom to adjust text, images, and other elements to suit your unique requirements. You can tap into a world of creativity with access to a diverse range of photos, graphics, fonts, and dynamic features like animations, transitions, and videos. 🎨

This template offers a straightforward and efficient solution for task tracking, helping you prevent oversights and boosting your productivity.

Task List Templates: Overview

Here’s a brief overview of what you can expect from each template:

Checkmate Your Tasks with the Best Task and To Do List Templates

If tasks were your soldiers, task list templates would be the strategies and tactics you apply to take control of them and lead them to victory. So, don’t just try to manage tasks—command them with the right template! 💂

From simple to-do lists to detailed project tracking tools, these 10 templates combine simplicity, flexibility, and effectiveness to match your specific needs. If you need more ready-made frameworks to streamline all kinds of professional and personal activities, we encourage you to check out  ClickUp’s extensive library of templates and supercharge your productivity.

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Table of Contents

5 steps to create a nursing assignment sheet, 10+ nursing assignment sheet templates in doc | pdf, 1. nursing students assignment activity sheet template, 2. nursing students assignment sheet template, 3. nursing staffing assignment and sign in sheet template, 4. basic nursing student assignment sheet template, 5. nursing unit assignment sheet template, 6. nursing program clinical assignment sheet template, 7. nursing assignment sheet template, 8. standard nursing student assignment sheet template, 9. nursing assignment cover sheet template, 10. professional nursing assignment cover sheet template, 11. simple nursing assignment cover sheet template, sheet templates.

For assignments to be successful, you need to determine the needs of both nurses and patients. Nursing assignments, usually help to determine the daily activities of the nurses, the patient meets and assessments, coordinate different shifts and maintain a specific length of working hours. To meet this challenge of preparing nursing assignment sheets , you can take the assistance of sheet templates and learn the process eventually.

Step 1: Gather Information

Step 2: determine the process, step 3: set shift priorities, step 4: evaluating success, step 5: keep updating.

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CNA Daily Assignment Sheets

Efficiently manage daily tasks with our Printable CNA Daily Assignment Sheets. Prioritize personal care, document updates, and ensure seamless collaboration.

By Karina Jimenea on Feb 29, 2024.

Fact Checked by RJ Gumban.

What is a CNA Assignment Sheet?

Imagine a bustling day as a nursing assistant, navigating through various responsibilities, each patient needing personalized care. The CNA assignment sheet is one of the most essential tools. As a nursing assistant, this document becomes your guide through patient care. It's a lifeline that keeps you organized and ensures no aspect of your assigned task goes overlooked.

Within the CNA scope, nursing assignment sheets encapsulate the essence of a nurse aide's day. It's a comprehensive document that outlines assigned tasks, patients' vital information, and specific instructions. You're starting your shift with a list of patients and their unique needs. The CNA assignment sheet becomes your companion, detailing what you must complete and providing insights into each patient's status.

Patients hold the utmost significance. The CNA assignment sheet allows nurses to document vital signs, track medications, and sign off on completed tasks. It's a means to ensure that each patient can access the care they deserve.

A CNA assignment sheet is about completing tasks efficiently and focusing on patients' well-being. By maintaining a systematic record, not only do you prioritize your responsibilities, but you also contribute to the overall well-being of patients. Early identification of patient status changes allows for prompt action and ensures comfort and recovery.

As a nursing assistant, the CNA assignment sheet is not just about fulfilling assigned tasks; it's about fostering a sense of connection with patients and other individuals under your care. It's a document that embodies responsibility, empathy, and dedication.

Printable CNA Daily Assignment Sheets

Download this CNA Daily Assignment Sheets to manage daily taks, document updates, and ensure seamless collaboration.

How does this CNA Assignment Sheet work?

The Printable CNA Daily Assignment Sheet is a comprehensive tool designed to facilitate effective communication and task management for Certified Nursing Assistants (CNAs) in collaboration with registered nurses.

Step 1: Download the Template

Begin the nursing assignment by downloading the template provided. You may print it but can access it digitally and input details into the fillable fields. This document will give the staff assigned a clear idea throughout the shift. You will also see the assignment sheet date in the shift information section.

Step 2: Assignment overview

As a certified nursing assistant, familiarize yourself with the Assignment Overview section to set shift priorities. Identify the name, room number, and special instructions to assist patients. Note scheduled tasks, such as checking vital signs, heart rate, and blood pressure, and assisting with daily activities.

Step 3: Shift schedule

Refer to the Shift Schedule to understand the chronological order of tasks. Time, activity/task, location, responsible staff, and completion status are clearly outlined. Ensure you are aware of the shift start and end times.

Step 4: Task execution

Start assigning tasks by referring to the Assignment Overview and Shift Schedule. Prioritize duties such as medication administration, patient hygiene, oral care (brushing teeth), checking blood pressure, and checking vital signs.

Step 5: Nurse and CNA collaboration

Collaborate closely with the registered nurse throughout the shift. If the CNA feels that there is a need to clarify the duties outlined, communicate with the nurse in charge for a seamless collaboration. Also, update the nurse promptly on any changes in the condition of the patients.

Step 6: Documentation and notes

Use the "Notes" section to document relevant information about each patient. Include any updates or changes in their condition. Maintain accurate, complete, and detailed information.

Step 7: Signatures

The nurse and the CNA should provide their legally binding signature in the designated space at the shift's end. This signifies acknowledgment and completion of assigned tasks.

This sheet allows a nursing assistant to provide a well-organized record of daily duties, ensuring that certified nursing assistants fulfill their responsibilities with diligence and accountability.

Printable CNA Daily Assignment Sheet example (sample)

Explore our sample template in PDF format with hypothetical responses for the CNA Daily Assignment Sheet. Download the form for free today and transform your daily operations.

Download this CNA Daily Assignment Sheets

Benefits of using this CNA assignment sheet

Experience the benefits awaiting you through the utilization of this valuable resource.

Streamlined organization

Embrace the efficiency of the nursing assignment sheet template, providing a structured approach to managing daily tasks. This tool ensures a seamless organization of assigned responsibilities, allowing nursing assistants to navigate their duties clearly and purposefully.

Enhanced patient care

With the assignment sheet, elevate your patient care strategies. This resource facilitates detailed documentation of vital signs, medications, and patient status, enabling nursing assistants to prioritize tasks effectively, resulting in a higher quality of care and improved outcomes.

Collaborative workflow

The CNA Assignment Sheet Templates foster collaboration between nursing assistants and registered nurses, creating a shared platform for task management. This streamlines communication and promotes a cohesive and supportive work environment for nurses, benefiting the healthcare team and the patients under their care.

Other important forms of nursing documentation

Discover a comprehensive suite of certified nursing assistant resources on Carepatron to enhance healthcare efficiency and patient care. Each template, from progress notes to care plans, is crafted to streamline documentation and promote personalized healthcare practices. 

• Progress Notes for Nursing Template:  A comprehensive template for recording and tracking patient progress throughout their care journey.
• Nursing Notes Template:  Simplify note-taking with our structured template, ensuring accurate and organized documentation of patient interactions.
• Nursing Care Plan:  Tailor care plans to individual patient needs, promoting a systematic and personalized approach to healthcare.
• Nursing Discharge Notes:  Streamline the discharge process with this template, facilitating clear communication and coordination during patient transitions.
• Target Heart Rate:  Easily calculate and monitor target heart rates for patients, promoting cardiovascular health management.
• Blood Pressure:  A user-friendly template for tracking and recording blood pressure readings, aiding cardiovascular health assessment.

Commonly asked questions

Absolutely! While you may use this sample template, Carepatron allows you to create personalized CNA assignment sheets with fillable fields tailored to your nursing tasks. 

Carepatron provides clear instructions to guide a nurse aide or CNA through efficiently utilizing the platform for assigned tasks in hospitals, clinics, or nursing homes.

Certainly! Carepatron's user-friendly interface allows quick modifications to assigned tasks, ensuring flexibility and adaptability in your daily nursing routines.

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• Productivity |
• How to align your team with a work sche ...

How to align your team with a work schedule template (with examples)

A work schedule is a way to document when your team members are working and what they are working on. This type of documentation might sound simple, but it’s essential for your team’s structure. By visualizing your team’s tasks in advance, you enable team collaboration and keep projects on track. 

Types of work schedules

Work schedules vary between industries, roles, and countries. A software engineer may work the night shift to keep systems running for daytime workers, and an operations manager may have extended shift schedules to watch over manufacturing. 

While your company may stick to a traditional full-time schedule, it can be helpful to familiarize yourself with other work schedule types. Your team members may appreciate flexibility with their day instead of sticking to a 9-to-5 schedule. But before making any changes to your team’s work schedule, make sure to check with your internal legal team. Always make sure to follow local and federal laws when assigning work schedules. 

Some of the most common types of work schedules include:

A full-time schedule means your team members are working a traditional work week. For example, in the United States, a full time schedule means team members work 40 hours per week—traditionally from 9 a.m. to 5 p.m., Monday through Friday. Other countries, like France, might have other legal definitions of what “full time” means—so always check with your internal legal and HR teams if you haven’t already. 

If you use this work schedule, you’ll usually work at the same time as others on your team. This will make communication with partners or stakeholders easier. You can set up a full-time schedule for your team members by keeping deadlines and task start dates within these hours.  

Part–time team members work fewer than a full work week. You may have part-timers for roles that don’t require as much work, or because a team member doesn’t want to work full time. To set up part-time schedules, make a note of when these people are available to work and assign them tasks that they can work with others on during those allotted times. 

There are a variety of local and federal laws that govern what part time work schedules may be available in your area. When in doubt, check with your internal legal team to learn what part-time options are available for your team members, if any.

Remote/Flex

Many companies have adopted remote/flex-time schedules to give team members more freedom. Flexibility can reduce employee turnover, which results in reduced labor costs. A flex-time schedule might require core work hours of 10am to 2pm, while the other four hours are team members' choice. In this example, as long as each team member works eight hours per day, they’ve met their daily work requirement. 

Flex schedules aren’t available for every team, company, or country, but it may be a good solution to give your team the flexibility they need to get their best work done. If you do try this type of work schedule, ensure you schedule team gatherings like meetings and workshops within the core hours when you know everyone will be at work.

5-4/9 work schedule

The 5-4/9 work schedule is a creative way to adjust your team members’ full-time hours. In this setup, team members work 80 hours over two weeks, but they do so by working five nine-hour days during week one, and four nine-hour days during week two. This benefits the team members because they receive a three-day weekend every other week. This change to the team work schedule could improve work-life balance without disrupting communication with others in your industry. As with other work schedules, check local and federal guidelines before trying to implement this schedule.

2-2, 3-2, 2-3 work schedule

The 2-2, 3-2, 2-3 work schedule is more common for team members who work around the clock, but it could inspire your work schedule template. In this schedule, team members work in 12-hour shifts. They work two days on, followed by two days off. Then, they work three days on, followed by two days off. Next, they work two days on, followed by three days off, before the cycle continues. This schedule can switch between day shift cycles and night shift cycles. 

This type of cyclical work schedule is great for industries where team members need to be available around the clock. But before you move forward with this template, confirm with your internal legal team that this is in line with local and federal guidelines in your area. 

4/10 schedule

A simplified version of the schedule above is the 4/10. In this schedule, team members work in 10-hour shifts. Team members work four days of the week before having three days off. Your team members might appreciate this work schedule because it only adds two hours to their average workday, but it gives them three-day weekends every weekend. Similar to other adjusted work schedules, this template may not be available in your area, so check with your company before moving forward. 

Transform your work schedule into a living document

When you think of work schedules, does a traditional print out come to mind? If so, we’re not surprised. That’s because traditional work schedules are static documents that are typically printed out and posted somewhere in the office.

But writing your work schedule on paper comes with a whole host of problems. From losing the paper to not having enough space for edits, work schedule printouts don’t leave room for error. The point of a work schedule is to make things more clear—so if you’re getting lost among a sea of papers, something is amiss.

Instead, uplevel your work schedule by creating it in an online scheduling tool. You’ll be able to streamline team schedules, see who’s working when, and capture real-time data about the initiatives each team member is working on.

Managing your work schedule in an online view also takes it beyond just a simple list of team working hours. With a virtual tool, you can also manage project requirements and team member responsibilities in one place. Then, when you make adjustments, you can easily share those updates with team members in real-time so everyone is on the same page about who’s working when, and on what.

6 steps to create a work schedule template

A work schedule is a simple document that describes which team members are working when. But you can take this document beyond its core value by also adding information about what each team member will be working on when. Use these six steps to uplevel your work schedule template:

1. Align work schedules with your team

The first step in creating your work schedule template is to align on what your team's work schedule is. This step is a chance for you and your team to align on who will be working when. 

Tip: Always check with your HR and legal teams during this stage to ensure you're complying with local and federal guidelines about work schedules. For example, which team members are allowed to work overtime and which team members aren’t? 

2. Identify who’s working on what

Once you’ve aligned your team’s work schedules, you can take a comprehensive look at your to-do list . That way, you can create a big picture view of what needs to be done and what priorities others already have.

When you make your list, input the tasks you and your team need to complete into your online tool. You may want to start with a weekly or monthly task list; that way, you can make a habit of regularly updating this list. 

You should also include items that team members need to keep track of, like meetings, workshops, and performance reviews.  

Tip: When you make your list, input the tasks you and your team need to complete into your online tool. You can use a work breakdown structure to identify the required tasks for each of your projects. If you can’t think of everything, don’t worry. Team members can add to their work schedules once they view them online. They’ll have the best idea of what their daily schedule should include. 

3. Label tasks by deadline

In addition to capturing everything your team needs to work on in the coming days or weeks, ensure each initiative has an accompanying deadline. Without clear understanding of when work is due, your team won’t be able to effectively prioritize their tasks. 

Note that your deadlines may change as timelines adjust, and that’s ok. Clarifying task deadlines—even if they’re only rough deadlines—helps your team understand what they should be working on when. 

Tip: It’s okay if you’re unable to plan your work schedule months in advance. Aim to flesh out the details of one project at a time. Add those details into your project management tool to keep track of tasks, deadlines, and priorities. Then, if you need to make any changes, your virtual tool makes your work schedules flexible and easy to adjust.

4. Assign tasks to team members

Your work schedule gives you information about who’s working when. Combine that information with the deadlines and priorities of each task to figure out who needs to be working on what. In particular, seeing deadlines next to your tasks can help you determine how many people you need for each project, and when those people will be available. Use a RACI chart to outline what roles and responsibilities team members have for each project. 

As you assign team members to tasks, consider the following questions:

When are team members available?

How many hours does each team member have to work on this?

What days are team members available for work?

How can I align team member schedules with relevant work tasks?

Tip: Once you know your timeline and team, bring everyone together to nail down the project details. It’s often easier to identify team member strengths and find where people fit into a project when you observe their behaviors and receive feedback. 

5. Create start dates for tasks

Deadlines show team members when to complete tasks, but you’ll also need to map out task start dates. Team members need both start and end times for tasks so they can plan out the rest of their schedules. That way, they can make room for unexpected meetings, professional development, or personal to-dos.

Tip: An alternative to creating start dates for tasks is to assign hours to a project. This gives team members flexibility on task start dates, while still providing the needed structure. Estimated hours also set benchmarks for utilization rates . Once a team member completes a task, they'll clock the actual hours it took them and you'll compare this time to the time you assigned. 

6. Automate and change as needed

One of the best things about online work schedules is using built-in rules and automation . Work life can get busy—that’s no surprise—and there are a lot of moving parts in a work schedule. Use project management automation to track what your team is working on to prevent burnout and overwork.  

Some helpful ways to automate your work schedule include: 

Assigning hours to individual tasks

Moving work around when one team member is overloaded

Adjusting deadlines when projects get extended

Tip: You should now have a comprehensive task list with people assigned and task timeframes for each. At this point, you can make any necessary changes to your work schedule and ask team members for feedback. 

Ways to view your work schedule

When you use an online tool to create your work schedule, you’ll have options for how to view it. This is a benefit of using scheduling software because different visualization methods can show you things you may not have seen otherwise. 

For example, if you view your work schedule as a calendar, you may notice deadlines more easily. But if you view your work schedule as a Gantt chart, you’ll see project dependencies more clearly. 

Here are some ways to view your work schedule with Asana:

Gantt chart: A Gantt chart is a horizontal bar chart that displays your work schedule. It’s a great visual tool to understand the tasks your team needs to complete over time, along with key milestones and dependencies.

Calendar view: With calendar view, you’ll have a clear idea of when tasks are due and how those tasks relate to other tasks or events happening in your day, week, or month. 

By list: When you view your work schedule as a to-do list, you’ll see every detail that accompanies each task. These items will show up in drop-downs menus for things such as priority, assignee, attached docs, deadlines, and notes. 

Kanban boards: Kanban boards organize tasks in your work schedule in columns. Traditionally, each column represents a work stage. Your Kanban board might have columns labeled, “to do,” “in progress,” and “done.” Individual tasks—which are represented as cards on the board—move through the columns until team members complete each task.

The different schedule views help you visualize team tasks and gain insight into your entire project. Some of these tools combine the benefits of scheduling with project management so you can view and work on projects as they progress through each stage.

Visualize team member work schedules with Asana

When you use a tool like Asana , you open up possibilities for your team. Your work schedule will be more than a simple list—it will be a living document that others can interact with, change as needed, and integrate with task management.

Putting your work schedule online will ensure you’re managing your team effectively while juggling other responsibilities. With the right structure in place, your team can accomplish their best work.

Related resources

How to prioritize tasks in 4 steps (and get work done)

How Asana uses work management to streamline project intake processes

Work schedule types: How to find the right approach for your team

Understanding the Pareto principle (The 80/20 rule)

Human Resources | Templates

Free Employee Schedule Templates & Instructions

Published December 13, 2023

Published Dec 13, 2023

REVIEWED BY: Heather Landau

WRITTEN BY: Jennifer Soper

• 1. Daily Schedule Template
• 2. Weekly Schedule Template
• 3. 24/7 Schedule Template
• 4. Shift Schedule Template
• Template Checklist
• Sharing Your Schedule

Alternatives to an Employee Scheduling Template

Bottom line.

Using a free employee schedule template will save you the time of having to manually create one. You can choose from the employee schedule templates below, depending on your business hours and scheduling pattern (such as daily, weekly, 24/7, and shift), and download them for Excel or Google Sheets.

Daily Schedule Template

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Have one business location and need FREE daily employee scheduling software? Visit Homebase

Weekly Schedule Template

Have one business location and need FREE weekly employee scheduling software? Visit Homebase

24/7 Schedule Template

Have one business location and need FREE 24/7 employee scheduling software? Visit Homebase

Shift Schedule Template

Have one business location and need FREE employee shift scheduling software? Visit Homebase

If you’re looking to make employee scheduling easier, we recommend using top-rated scheduling software like Homebase. Its templates help you avoid scheduling overtime and make it easy to see your team’s availability, time off, and scheduling preferences. Also, once you create your schedule, you can replicate it weekly. Homebase offers a free plan for businesses with only one location (and up to 20 employees).

Visit Homebase

Continue reading for more detailed information on each of our free templates or view our video instructions.

1. Daily Schedule Template for Scheduling Employees

Use this daily schedule when you need to schedule employees day by day, with specific information that they’ll need for each hour or shift. This one-day schedule is great for service businesses that assign employees to specific kinds of work throughout the day and want to specify breaks and lunchtimes. What this daily schedule lacks is a way to show employees which days they’re scheduled to work for the entire week; however, you can add a separate tab in your spreadsheet for each day.

Download Daily Employee Schedule Template

Modifying the Daily Employee Schedule Template

Once you download the template, fill out your daily schedule as follows:

• Column B: Input the names of your employees.
• Column C : Indicate what role or work they’ll be doing.
• Column D : Input their start time.
• Columns E & F: Add in break times and lunch times, if applicable.
• Column G : Input each employee’s end time.
• Column H: Input the total hours scheduled for the day for each employee.

The template will then automatically calculate the number of hours scheduled for all employees based on the values you enter in the final column. Our free template allows you to input up to twelve employees, however, if you have additional employees you can add rows to the bottom.

2. Weekly Schedule Template for Standard Work Weeks

Use this weekly Google Sheets or Excel employee schedule template if your staff works standard business hours (e.g., a retail or service shop that’s open five to seven days a week). If your business is open on Saturday or Sunday, there’s room to input those hours (Otherwise, you can delete the weekend columns).

This template is a bit more complex than the daily employee schedules template, as it allows you to input each person’s start and end times for an entire week. You’ll be able to see at a glance the total number of hours for which employees are scheduled to work.

Download Weekly Employee Schedule Template

Modifying the Weekly Employee Schedule Template

The weekly employee schedule template allows you to track your employees’ hours , which helps avoid overtime and ensures that you don’t overschedule or under-schedule your part-time workers. Modify the weekly employee schedule template for work as shown below.

• Column A : Input role names. You may have several workers with the same job title (or role).
• Column B : Add the employee’s name under their corresponding job role.
• Columns C & D (et al) : Input the start and end times under each day of the week.
• Column E (et al) : Input the total number of hours scheduled after each day of the week.
• Column X: The final column will automatically calculate the total number of hours scheduled per employee for the entire week.

3. 24/7 Schedule Template for Businesses Operating Round-the-Clock

This 24/7 employee schedule can help service businesses like senior care providers, security agencies, or manufacturing firms that operate multiple shifts by keeping track of employees throughout an entire seven-day workweek. It can also ensure that workers aren’t overscheduled and that you have coverage at all times of the day.

Download 24/7 Employee Schedule Template

Modifying the 24/7 Employee Schedule Template

This template adds the ability to schedule employees around the clock. It contains a week’s schedule on one spreadsheet. This 24/7 employee schedule template provides you with the ability to indicate the job role of each worker using a drop-down menu. Like the other templates, you can add rows and columns to customize it to your operation.

• Column A: Input the employee’s name for each day of the week they are scheduled.
• Column B (et al) : Use the dropdown to list the job role for each individual during the time they are scheduled to work.
• Column AA: Input the total number of hours scheduled per day.

Because this template is a bit more complex, we’ve provided the four steps you’d need to follow in Google Sheets to customize your job roles:

Steps 1 & 2: Select the range of cells you’d like to change. Then right-click and select “Data validation.”

Steps 3 & 4: Criteria should be on “List of Items.” Add the name of each position to the list (separated by a comma). Then, click Save.

4. Shift Schedule Template for Restaurants & Retail

Most retail and foodservice businesses schedule employees around specific times of the day, or shifts. For example, your restaurant is likely to need more staff during lunch and dinner than midafternoon. Likewise, a small tourist shop may be busier in the middle of the day.

This schedule accommodates those shifts easily and allows you to add more people at the times of the day when your business is busier. In addition, you can add details for each employee shift, such as job role or assigned workstation.

Download Weekly Shift Schedule Template

Modifying the Shift Schedule Template

You can change the names of the job roles by typing in each cell, or you can modify the names of your shifts by replacing the Breakfast, Lunch, and Dinner text. You can also customize your colors, add rows for additional employees, and add columns for additional shifts—for instance, scheduling only four hours per shift.

To modify the shift schedule template follow the below:

• Column A: Input the role or job title.
• Column B : Input the employee name.
• Column C (et al) : List the start to end times during the shift (or timeframe) the employee will be working.
• Column F (et al): Input the total number of hours scheduled per day.
• Column AE: The final column automatically calculates the total number of hours scheduled per employee for the entire week.

Employee Scheduling Template Checklist

At a minimum, your Google Sheets or Excel employee schedule template should have information on when your workers are scheduled and what position they’ll be working.

Your template for employee schedule should include:

• Timeframe: Your schedule should match your workweek. For example, a Monday through Saturday retail operation will likely use a six-day scheduling template.
• Shifts: Workdays are typically divided into shifts, such as the morning shift for a restaurant or opening shift for a retail store.
• Hours: Include the start and end times of each employee’s shift.
• Worker Names: Include the name of each employee on the schedule.
• Location: Indicate where each employee will be working. For example, you may have one worker on the register and another who will work in the warehouse.
• Roles: Indicate the role that each worker will be assigned to if work duties change (e.g., an employee who normally works in electronics doing sales but will be scheduled for a four-hour trade show booth).

If you include the information above, you’ll have an employee schedule template that can accommodate the needs of your small businesses in one location with a small team. Once your team grows or needs to schedule workers across multiple locations, you may need scheduling software, such as Homebase—which ranks number one in our best employee scheduling software guide .

Sharing Your Employee Schedule With Staff

Once you have created your schedules, it’s important to share them with your employees so they know when to report to work. Here’s how to share a work schedule using Google Sheets:

• Click Share in the upper right corner.
• Add the names/email addresses of your employees and managers.
• For each individual person, you can set the permissions to Editor, Viewer, or Commentor. An editor will be able to make changes within the schedule. A viewer (recommended for employees) will only be able to view the document and make no changes. A commenter can view the document and make comments but cannot make changes.
• Add an expiration date. If you choose to add this the date you select will be the last date the individuals can view the document.
• Leave a message, if needed. You can use this to notify editors of the timeframe to submit any changes.
• Click Send.

By sharing access to your employee schedule, your team may be happier with their work hours while you maintain control over the final schedule. You’ll do this without the clutter and confusion of printouts, emails, or post-its, and everyone will have access to the schedule from any desktop, tablet, or smartphone. You can also make the schedule editable, allowing your employees to add their names to the shifts they want.

Employee scheduling software and apps are a great alternative to using manual employee scheduling templates. In addition, many have free plans:

• Free Employee Scheduling Software
• Low-cost Employee Scheduling Software

Learn more about these software and each one’s features in our guide to the best employee scheduling software .

Frequently Asked Questions (FAQs)

Does excel have an employee schedule template.

Yes. Excel is an excellent resource for creating an employee schedule template. To save from having to create one from scratch, we recommend you download one of our free Excel employee schedule templates above.

How do I create a work schedule for my employees?

First start by deciding what days and times you need workers—is your business open 24/7 or seven days a week? You’ll also need to decide how many workers you need at each time—do you need two staff members covering the morning shift and five covering the evening? From there, you should download one of our free employee schedule templates and fill in the required information to create your schedules.

Employee scheduling is an essential part of running a small business. Our free work schedule templates will save you the time you’d spend building your schedule from scratch. A well-communicated schedule is likely to help you reduce turnover and absenteeism and improve team productivity.

To make your life easier and take your employee scheduling to the next level, enlist the help of scheduling software like Homebase. It allows you to schedule employees, lets employees clock in, and tracks time on the go with a handy mobile app. If you only have one location, your small business will qualify for the free plan.

About the Author

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Jennifer Soper

Jennifer Soper has 25+ years of writing and content design experience, working with small businesses and Fortune 100 companies. For over a decade, Jennifer worked as an HR generalist, providing expertise in accounting, payroll, and HR by implementing payroll and benefits best practices and creating onboarding and employee-relations documentation.

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Free Work Log Sheet Templates With Examples and a How-To Guide

By Kate Eby | July 13, 2023

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We’ve collected the best work log templates for a range of uses, in Microsoft Word, Excel, Adobe PDF, and Google Sheets and Docs formats. The templates help you track work activities and progress, to manage your time and stay organized.

Included on this page, you’ll find a daily work log template , a weekly work log template , a homework log template , and more.

Work Log Template

Download a Work Log Template for  Excel | Microsoft Word | Adobe PDF | Google Sheets

Download a Work Log Template With Sample Text for Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this work log template to track work-related activities on a daily, weekly, or monthly basis. View the sample template to see what information you need, or on the blank template, fill in the date, name, department, and project or task details, then record the start and end times, the number of hours worked, and any comments or notes related to the task. This template is fully editable, so you can customize it to fit your needs. By using a work log template, you will stay organized, monitor your own productivity, identify areas for improvement, and ensure that you meet your goals and deadlines.

Check out this page of free Microsoft Word timesheet templates for more tools to manage your work schedule.

Daily Work Log Template

Download a Daily Work Log Template for  Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your work activities on a daily basis. Simply fill in the date, your name, and your department, then use the rows to record your project or task name, start and end time, total hours worked, and comments. If needed, you can edit the template by adding fields such as break times or tools used. This log will help you track daily productivity, meet goals and deadlines, and identify areas for improvement.

Check out this collection of free, downloadable daily timesheet templates or this comprehensive set of free daily schedule templates for more tools to manage your workday.

Weekly Work Log Template

Download a Weekly Work Log Template for  Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your weekly tasks. Simply fill in the date, along with your name and department, then list your tasks, daily hours worked, and any notes. Depending on your needs, you can also modify the template with additional columns. This log will help you track your productivity, identify improvement areas, and ensure that you meet your deadlines and goals.

Check out this complete selection of free weekly schedule templates for Microsoft Excel to round out your scheduling toolset. For options that allow real-time collaboration, try one of these free Google Sheets scheduling templates .

Homework Log Template

Download a Homework Log Template for  Excel | Microsoft Word | Adobe PDF | Google Sheets

Use this template to track your homework assignments. Just note the date, subject, assignment name, due date, and completion status. Add comments you have about the assignment or challenges faced, if any. By keeping a record of your homework in this way, you can avoid missing important due dates and identify workload patterns or areas where you may need extra support.

What Is a Work Log?

A work log is a detailed record of tasks, activities, and time spent during a specific period that provides valuable insights into work patterns. Use a work log to help track productivity, manage time effectively, and identify areas of improvement.

By systematically documenting task descriptions, dates, times, and durations, you creates a comprehensive overview of how work time is distributed on the work log. This can help you identify productivity trends and pinpoint inefficiencies, and it can serve as a reference for future project planning or audits.

What Are the Types of Work Logs?

Work logs vary based on their use. For example, a daily work log tracks tasks and time spent each day, while a project log records activities associated with specific projects. Other types can include time logs or task logs.

Here are some common types of work logs:

• Time Logs: Time logs track the amount of time spent on specific tasks or activities. They help you understand how time is allocated and how it can be used for productivity analysis, resource allocation, and billing purposes.
• Daily Activity Logs: Daily activity logs provide a record of tasks, activities, and accomplishments for each day. They help in tracking progress, identifying patterns, and maintaining a record of work activities.
• Task Logs: Task logs focus on individual tasks or assignments. Use task logs to record details such as task descriptions, start and end times, status updates, and any relevant notes or comments. Task logs help teams and individuals manage and track tasks within a project.
• Project Logs: Project logs track activities, milestones, and progress related to a specific project. They capture information about project updates, deliverables, risks, issues, and any significant events or changes. Project logs serve as a historical record and aid in project management and reporting.

You can edit most work log templates to fit your needs. Any task or project that requires time or task tracking will benefit from the use of a work log.

Elements of Work Log

A typical work log usually contains elements such as task date, description, start and end times, duration, and additional notes or comments. Depending on the context, it might also include fields for project name, resources used, or any encountered issues.

These are some common elements of a work log:

• Date and Time: All work logs should include a date and time for each entry. This allows you to keep the sequence of tasks or activities organized.
• Task Description: Clearly describe the task or activity you are working on. Be specific enough that it is clear what you have accomplished or what needs to be done.
• Duration: Note the amount of time you spent on each task or activity. This can be in hours, minutes, or even seconds, depending on the level of detail you want to capture.
• Project or Category: If you are working on multiple projects or tasks, it can be helpful to assign each entry to a specific project or category. This allows for easy filtering and analysis of your work log later on.
• Notes or Comments: Use this section to include additional information or comments relevant to the task. It could be progress updates, issues faced, or other observations that might be useful for future reference.
• Milestones or Goals: If you have specific milestones or goals for a project or task, you can include them in your work log. This helps you track your progress in relation to your overarching goals.
• Follow-Up or Next Steps: At the end of each entry, consider adding a section for follow-up or next steps. This reminds you of any pending actions or tasks related to the logged activity.
• Signature or Initials: Include your signature or initials to indicate that you performed the task or activity.

How to Create a Work Log

To create a work log, define the elements you need to track, such as the task, start and end times, and duration. Arrange them in a document such as a spreadsheet, and fill it out as you complete your tasks.

Follow these simple steps to create a work log in Excel that will help you track your progress and record your work activities.

1. Download Your Work Log Template

• Download the work log template .
• In the menu bar, click File , then choose Save As …. Rename the template, and save it in a location that can be easily accessed.

2. Determine the Purpose of Your Work Log

• Define what you aim to achieve by recording your work activities.
• Consider if your purpose is to monitor progress toward certain goals, to identify areas needing improvement, or to keep a record of the tasks you've completed.

3. Fill in the Information for Your Work Log

• Enter the details for the Name, Contact, Today’s Date, Department, and Supervisor fields. 

• Fill in each activity in the Activity column. Enter the start and end times in HH:MM format, followed by either AM or PM , and the template will calculate the total time spent on the activity. Enter the status of the activity and any relevant notes. 

4. Review and Monitor Your Work Log Template

• Review the content of your work log template. Add or delete information in the template as needed.
• Customize your template to add tasks and update cost information as necessary.
• Share your customized work log template with interested parties.

What Is a Work Log Template?

A work log template is a preformatted tool designed to track work-related activities, tasks, and time spent. It provides a structured way to record and manage work data, ensuring consistency and ease in tracking productivity.

Work log templates streamline the process of creating and maintaining work logs, saving time and effort while ensuring consistency and clarity in recording work-related data. They are practical tools for individuals to track productivity, manage time effectively, and maintain a comprehensive record of their work activities for future reference or reporting purposes.

Benefits of Using a Work Log Template

Work log templates ensure consistency and accuracy in recording tasks, allowing individuals to monitor productivity and manage time. They also provide a comprehensive record of activities for future reference, which can aid in project planning, workload balancing, and performance reporting.

These are some benefits of using a work log template:

• Enhanced Time Management: A work log facilitates effective time tracking. By recording the duration of tasks, you can gain insight into time allocation, highlighting areas that require adjustment for optimal time use.
• Boosted Productivity Tracking: By documenting your tasks and accomplishments in a work log, you can see how much work you have completed, evaluate efficiency, and identify opportunities for improvement.
• Improved Task Prioritization: By keeping a clear record of your activities in a work log, you more effectively prioritize tasks. Use a template to help assess task importance, set priorities, and properly allocate your time and resources, ensuring that critical tasks are completed on time.
• Increased Accountability: A work log promotes accountability. Documenting tasks and progress enables objective performance assessment and offers a tangible record for reporting or sharing with others.
• Valuable Historical Reference: A work log serves as a historical reference, enabling you to review past activities, decisions, and outcomes. This can be valuable for evaluating performance, assessing projects, and replicating successful strategies.
• Proactive Problem Identification and Resolution: A work log helps detect patterns or recurring problems, allowing you to notice trends, bottlenecks, or improvement areas, then take proactive steps to address issues.
• More Effective Communication and Collaboration: A work log encourages transparency in communication and collaboration with team members. It provides a clear view of your progress, aiding in task coordination and shared insights.

Optimize Your Work Patterns with Real-Time Work Managment in Smartsheet

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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