presentation on meeting minutes

Got any suggestions?

We want to hear from you! Send us a message and help improve Slidesgo

Top searches

Trending searches

34 templates

32 templates

31 templates

28 templates

16 templates

35 templates

Meeting Minutes

Meeting minutes presentation, free google slides theme and powerpoint template.

No more boring meeting minutes! Make every meeting a visual success with our modern and engaging presentation template for Google Slides and PowerPoint. With a sleek and geometric design, this template is sure to impress all your coworkers and colleagues. Incorporating eye-catching purple tones, this template is perfect for adding a pop of color to your notes without being too distracting. Plus, it’s a breeze to use with its easy-to-follow layout. Say goodbye to dull meeting minutes and hello to a polished and professional presentation with our template. Trust us, your team will thank you for it!

Features of this template

• 100% editable and easy to modify
• 35 different slides to impress your audience
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• 16:9 widescreen format suitable for all types of screens
• Includes information about fonts, colors, and credits of the resources used

How can I use the template?

Am I free to use the templates?

How to attribute?

Attribution required If you are a free user, you must attribute Slidesgo by keeping the slide where the credits appear. How to attribute?

Related posts on our blog.

How to Add, Duplicate, Move, Delete or Hide Slides in Google Slides

How to Change Layouts in PowerPoint

How to Change the Slide Size in Google Slides

Related presentations.

Premium template

Unlock this template and gain unlimited access

Researched by Consultants from Top-Tier Management Companies

Powerpoint Templates

Icon Bundle

Kpi Dashboard

Professional

Business Plans

Swot Analysis

Gantt Chart

Business Proposal

Marketing Plan

Project Management

Business Case

Business Model

Cyber Security

Business PPT

Digital Marketing

Digital Transformation

Human Resources

Product Management

Artificial Intelligence

Company Profile

Acknowledgement PPT

PPT Presentation

Reports Brochures

One Page Pitch

Interview PPT

All Categories

Top 10 Meeting Minutes Templates with Samples and Examples

Taking notes is an essential part of meetings, but when done manually, it is akin to cumbersome labor. It is an unavoidable and challenging task that gets even more complicated if you are also expected to be an active participant in the meeting. Not only are you expected to track what every member is saying, but you are also required to record the discussions and decisions in an accurate manner.

Why struggle in such ungainly manner when you can organize your meetings, official records and plans through a smart template that makes you efficient as well as a competent worker?

We are talking about SlideTeam’s PPT Templates that are equipped with necessary features to incorporate information without any hassle.  Using these customizable, 100% editable presentation templates, can save you time in record-taking and let you focus on more productive functions.

Let’s explore the world of Minute-Keeping through amazing, but utilitarian presentation templates.

Template 1: Project Management Schedule Meetings Minutes PPT Template

Be a presentation pro with this meeting minutes PPT Template that is easy to download and use as per your business requirement. This comes in handy when you need to track progress of a specific project and the Key Result Areass of your team mates or subordinates working on achieving a specific goal within a deadline. It entails details like time, day and people involved for tracking and record keeping. It also includes agenda topics, related actions, and deadlines. With this presentation template, you can organize all details in one go. Downloading this presentation is beneficial to your team and you as a project manager as well.

Download this template

Template 2: Sales Team Staff Meeting Minutes

A well-structured Meeting Minutes Template to plan activities is the best solution for building an efficient team.  This presentation contains required details including:

•       Review of the issues, remarks, information
•       Schedule of upcoming meeting and closing remarks
•       Sales meeting agenda
•       Important topics of discussion within the meeting with opening remarks of the team manager or TL

Download this editable slide for providing and filling up information!

Template 3: Meeting Minutes Report of Stakeholders Engagement

Working on cumbersome record-taking with stakeholders’ engagement is now made easy with this PPT Slide. With this resource, you can illustrate minutes of stakeholder meeting in a comprehensive manner. This well-structured layout includes space to mention tasks, due dates of projects, manager responsible and task status. Using this framework, you can also highlight information related to ground rules, agreement on participation and review of new project charter. Download it today!

Template 4: Business Meeting Minutes Strategy PPT Slide

No more hassle of creating tedious official records manually, as now you have a solution that streamlines the process. This PPT Template provides a business meeting process and includes five-elements for effective record-taking. These are:

•       Action item review
•       Overview of theme objectives/measures
•       Review of initiative progress
•       Discussion of key issues
•       Review action items

All of this becomes manageable with SlideTeam Templates. Download now!

Template 5: Meeting Plan with Activities and Time Allocation

When the agenda of a meeting is clear, but you need to be clear and concise to avoid any confusion, then this PPT Template is the ideal solution with meeting plan and time allocation chart.  This document will help you:

•       Incorporate important meeting related points.
•       Give clear visibility into meeting agenda
•       Plan and communicate activities to attendees
•       Name the presenters pitching in ideas.

Template 6: Weekly Group Meeting Agenda Template

If you are asked to create a weekly meeting plan on a frequent basis, this customizable PPT Template is the tool to choose. You can follow this content-ready format that includes elements for organizing your meeting well and for sharing the message to all attendees in a way that there is no room for confusion. This PowerPoint Template lets you fill in all the required information and is sure to give you a consolidated view of meeting agenda and goal progress. Download it now!

Template 7: Business Meeting Agenda PPT Slide

Organizing meetings with attendees, their names, date, location and time in this consent agenda makes it easy for you to expedite the meeting process. Now, planning and arranging a meeting is easier when you download this Business Meeting Agenda PPT Template . It is a simple framework and includes four essential norms that gives a good, organized sound to the minutes. These are date &time, location, consent agenda, and next meeting details. Grab it now!

Template 8: Project kickoff meeting agenda with presenter and duration

Download the set of slides where you can manage, discuss, organize, assess and include the duration of your business meeting. It includes separate rows and columns for agenda, designation, duration, and presenter information. Using This PPT Template can improve your meeting structure and make it more efficient. You can easily work with this editable slide that you can customize to your business needs or meeting requirements. Enter the required details and you are good to kick start a thoughtful discussion with your team.

Template 9: Agenda Infographics Business Meeting Timeline Roadmap Lunch Break Pricing

Professional and well-designed PPTs are what you need when you want to create an impression. This is a 12-slide presentation template that involves the creation of an appealing, yet informative infographic that you must include in your PowerPoint Presentation.

It includes diagrams graphs, charts and much more. Fully-editable infographics PPT You can modify the content and include what your meeting demands. From basic to the most complex and stylish infographic that are editable and disposable to your benefit, choose the ones you need.  Grab it today to ease your workload!

Template 10: The Agenda Business Clock

As the name suggests, through this template, you can easily display meeting agenda of the day and incorporate the discussion points as well. It is a convenient slide to tell attendees the meeting intent and define the major activities performed during the day. Using this PPT Template will create a disciplined meeting pattern that will keep everyone on the same page. Download it now to increase accountability on your part, as the impressed boss looks on!

Shine with Impressive, Designer Meeting Minutes Templates

Impressing your boss, your client or your audience is easy when you have a definitive design to work with. These content-ready PPT slides will help you with the elements, design, color, icons, format and layout, all to your convenience. Downloading these PPT Templates will help you captivate your audience’s attention in your first meeting itself.

PS: If you want conduct 1-on -1 meeting in an effective way, here’s a handy guide with helpful templates.

PPFAQs on Recording Meeting Minutes

What is meant by meeting minutes.

Record keeping of meeting minutes that is held in a day, including details of attendees, agenda, goals achieved, discussion points and concerns raised on issues raised/related to last meeting. It is a critical job when the task at hand is of humungous importance and stakeholders want a clear understanding to be arrived at. The practice of maintaining written minutes and then having it approved adds a layer of professional ethics and management to meetings.     

How do I write a meeting minutes?

It is cumbersome to incorporate each aspect of Minutes of a Meeting manually. Different kinds of meetings will have varying formats depending on the context, the location, the individuals present and the importance of the meeting. A word-by-word audio transcript is also recorded for some meetings, where VVIPs are recorded. For businesses purposes, however, minutes of a meeting needs to be maintained in digital, typed format. If you want to do one better and get the best solution, then SlideTeam PPTs are the answer.  

What are the three types of meeting minutes?

The three types are: Action, discussion, and verbatim, each used for a specific purpose within the meeting agenda. In action, the minutes are typically more detailed and we go into the actual happenings of the event or the way the entire scenario panned out on the day. In discussion meetings, the emphasis is more what people said and its implications for the rest of the meeting. In verbatim minute-keeping, we are to ensure that no meaning is implied or even attached to people’s words. It is a clear, neutral way of writing of the minutes of the meeting. 

Why are meeting minutes Important?

For the process of record taking a retaining progress of the meeting, tracking progress of the company and goals achieved is an absolute meet. Keeping minutes of the meeting ensues people can get their opinions on record, a minor function admittedly. What is even more important is that the minutes signal the direction the company is taking and why?

What are the main parts/elements of meeting minutes?

•       Attendees
•       Agenda
•       Issues from last meeting
•       Venue, date and time

Minutes meeting presentation that you can edit and download easily. It is also important that the meeting minutes be ratified/approved at the earliest and the action taken report, if any was authorized, be placed on record.

What are the steps involved in Recording Meeting Minutes?

The first step is to recognize the attendees who need to be present for the meeting. Next, you will need to send out communication for the venue, date and time of the meeting, including information/ meeting agenda, organizing and preparing presentation for the same.  Remember, the success of any meeting depends upon on the relevant people attending and contributing. Make sure, you document people’s responses on whether they would be present or give the meeting the miss.

Related posts:

• How to Design the Perfect Service Launch Presentation [Custom Launch Deck Included]
• Quarterly Business Review Presentation: All the Essential Slides You Need in Your Deck
• [Updated 2023] How to Design The Perfect Product Launch Presentation [Best Templates Included]
• 99% of the Pitches Fail! Find Out What Makes Any Startup a Success

Liked this blog? Please recommend us

Top 35 Agenda Slides To Make Your Business Meetings More Productive

12 Best Business Conversation Templates for Productive Meetings

7 Tips to Conduct Effective Business Meetings (With Do's and Don'ts Templates Included)

Complete Guide on ISO 9001 (Template Included): Increase your Productivity

Top 10 1-on-1 Meeting Templates With Samples and Examples (Free PDF Attached)

This form is protected by reCAPTCHA - the Google Privacy Policy and Terms of Service apply.

Digital revolution powerpoint presentation slides

Sales funnel results presentation layouts

3d men joinning circular jigsaw puzzles ppt graphics icons

Business Strategic Planning Template For Organizations Powerpoint Presentation Slides

Future plan powerpoint template slide

Project Management Team Powerpoint Presentation Slides

Brand marketing powerpoint presentation slides

Launching a new service powerpoint presentation with slides go to market

Agenda powerpoint slide show

Four key metrics donut chart with percentage

Engineering and technology ppt inspiration example introduction continuous process improvement

Meet our team representing in circular format

How to write meeting minutes (with 12 examples and templates)

Master the art of taking effective meeting minutes with our comprehensive guide. Discover why they're crucial and what they should include. Includes 12 free templates and examples.

1. Recognize the purpose of meeting minutes: Understanding that meeting minutes serve as a record of what transpired in a meeting and provide a reference for all attendees is fundamental. They ensure all vital information, decisions, and actions are recorded, agreed upon, and documented. This understanding will guide you on what to focus on while taking the notes.

2. Capture essential elements in the minutes: At a minimum, ensure to note down who attended the meeting, the key discussion points, the decisions made, and the action items assigned. Also, don't shy away from using illustrations or adding relevant links for clarity and more context.

3. Use meeting minutes to enhance accountability and productivity: Remember, meeting minutes can help avoid confusion or misunderstandings and ensure everyone knows their responsibilities. By sharing the minutes promptly after the meeting, you help keep the team on track, ensuring the time and energy are directed towards productive work rather than untangling miscommunications.

How many times have you walked out of a meeting wondering, "What just happened?" We've all been in meetings where important points were discussed, but post-meeting, the clarity and direction seem to evaporate. This confusion not only leads to inefficiency but can also create an environment of frustration and miscommunication.

The solution? Detailed and accurate meeting minutes. In this guide, we'll delve deep into the art and science of creating effective meeting minutes, offering 12 practical examples that will transform your future meetings.

What are meeting minutes?

In essence, meeting minutes are a written record of everything significant that transpired in a meeting. They're not a verbatim record but rather capture the essence of discussions, decisions, and action items.

After the meeting, the minutes provide a document that can be referred back to, ensuring everyone knows what actions they are responsible for and what decisions were agreed upon. You can also use illustrations or diagrams to explain concepts more clearly and include relevant links to websites, articles, and other sources to support points made in the minutes.

Take better meeting minutes with Craft

What are the benefits of meeting minutes.

1. A documented reference : Minutes provide a written record of what was discussed and decided upon in the meeting. This minimizes misunderstandings and misinterpretations later on.

2. Enhanced accountability: When action items are recorded, there's clarity about who is responsible for what. This ensures that tasks are acted upon.

3. Facilitates review: Before the next meeting, minutes provide a refresher on what was previously discussed, allowing attendees to pick up where they left off.

Why are meeting minutes important?

Picture yourself working for a large corporation, involved in an intense, strategic meeting that lasted for several hours. Now, fast forward two weeks. As you and your team convene again, different voices present very different recollections of the previous meeting's decisions and action points. The room is filled with confusion and frustration as you try to figure out exactly what was decided at the previous meeting. The time and energy wasted in clarifying miscommunications could have been utilized for productive work. All of this could have been effortlessly avoided by the simple yet powerful tool of meeting minutes.

Meeting minutes provide a clear, shared record of decisions and responsibilities, offering a reliable reference point and minimizing the room for misunderstanding. They promote productivity and ensure that everyone is singing from the same hymn sheet. Moreover, these minutes serve as a legal safety net, providing a documented record of decisions made, and offering protection in case of future disputes. For anyone unable to attend the meeting, they become a bridge to fill the gap, allowing them to quickly get up to speed.

What should meeting minutes include?

Meeting minutes should serve as a comprehensive yet concise record of a meeting. That means they should capture enough of the key information from a meeting to get enough context about decisions made, action items assigned, and the reasoning for each, but they shouldn’t capture so much detail that they are overwhelming and difficult to follow.

The following headings are typically included in all Meeting Minutes:

• Acceptance or amendments to previous minutes
• Actions (with deadlines and persons tasked)

It’s crucial that actions are given deadlines and an assignee to ensure there’s accountability and that they definitely get done. Finally, if there are any other documents or data shared in the meeting, they should also be included in the meeting minutes.

Sometimes, especially in more formal circumstances, the time of meeting adjournment is also noted.

How to take efficient meeting minutes

The art of taking efficient meeting minutes is not just about writing down everything that happens during a meeting. It involves strategic planning, active listening, and sharp summarization skills. Let's break down this process into four fundamental steps:

1. Preparation before the meeting

First things first, you need to be well-prepared. Review the meeting agenda beforehand, familiarize yourself with the topics of discussion, and understand the objective of the meeting. If possible, study past meeting minutes to get a sense of the meeting's format and the level of detail required.

2. Active participation during the meeting

During the meeting, listen attentively, and note down the key points – decisions made, action items assigned, and any commitments or deadlines set. The best approach is to write your meeting minutes directly on the agenda itself; this provides an inherent structure to them and puts them in a convenient place for all attendees after the meeting has finished. 

Avoid trying to write down everything word-for-word; instead, focus on capturing the essence of the discussions and decisions.

It's important to capture debates and thoughts that support the conversation, including who voiced them. Don't hesitate to ask for clarifications if something is unclear, and ensure that any decisions or tasks assigned are confirmed by the group.

3. Writing the minutes after the meeting

After the meeting, promptly consolidate your notes while the discussions are still fresh in your mind. The minutes should be clear, concise, and easy to understand. This is a good time to ask the Chair of the meeting to review them, too, before distributing them more widely. 

4. Review and distribution

Once the minutes are drafted, review them for accuracy, grammar, and clarity. Once they're ready, they should be shared with participants and other interested parties promptly after the meeting. This provides a chance for everyone to have a clear common understanding of the meeting outcomes. 

You can create a Share Link on Craft that can be sent out to all attendees, providing them with a chance to review the document and comment/react to the meeting minutes too. If you prefer, you can also export as PDF and send to attendees in a more traditional format instead.

Meeting minutes examples

1. simple meeting minutes.

Use the Simple meeting minutes template

This simple meeting minutes template is suitable for use in any meeting. With space for key items like meeting information, the meeting objective, decisions made, and action items taken from the meeting. You can easily adapt it to suit your next meeting. 

2. Board meeting minutes

Use the board meeting minutes template

Board meetings are the space where a company's leadership and directors make important company decisions. Clear meeting minutes are essential to provide a record of decisions made and the thought process and discussion that led to them. 

3. Quarterly meeting minutes

Use the quarterly meeting minutes template

A team quarterly meeting is a chance for teams to gather to review their progress towards the company's annual goals. These meetings review team performance and provide an opportunity to make a clear plan for the upcoming quarter. Meeting minutes help keep a record of what was spoken about during the quarterly team meeting and can provide context for previous quarterly meetings quickly and easily. 

4. Kick-off meeting minutes

Use the kick-off meeting minutes template

A kickoff meeting is the initial gathering at the start of a project or initiative where stakeholders establish goals, roles, and expectations. Clear meeting minutes from this session are vital because they offer a concrete record of agreed-upon decisions and plans, ensuring clarity and alignment for all involved as the project progresses.

5. Technical post-mortem meeting minutes

Use the post-mortem meeting minutes template

A technical post-mortem meeting is a review session held after a project or event, especially following an incident, to analyze what went right, what went wrong, and how to improve in the future. Clear meeting minutes for such a gathering are crucial as they capture key learnings, ensure accountability, and provide a roadmap for implementing changes to prevent similar issues in the future.

6. Team meeting minutes

Use the team meeting minutes template

A team meeting is a regular gathering of members within a group to discuss tasks, share updates, and align on goals and strategies. Having clear meeting minutes for these sessions is essential as they provide a documented record of discussions, decisions, and action items, ensuring consistency and accountability in the team's endeavors.

7. Check-in meeting minutes

Use the check-in meeting minutes template

A check-in meeting is a brief, routine gathering where team members update each other on their progress, challenges, and next steps. Clear meeting minutes for these interactions are vital as they track commitments, highlight issues, and ensure continuity and understanding amongst participants.

8. Town hall meeting / All hands meeting minutes

Use the town hall meeting minutes template

A town hall meeting is a larger gathering, often within an organization or community, where leaders share updates, future plans, and address concerns or questions from attendees. Clear meeting minutes for these events are essential because they provide a comprehensive record of the information shared and decisions made, ensuring transparency and maintaining trust with the broader audience.

9. Staff meeting minutes

Use the staff meeting minutes template

A staff meeting is a regular assembly of employees to discuss departmental updates, company news, and address operational matters. Clear meeting minutes for these meetings are crucial as they offer a documented overview of discussions and decisions, ensuring all members are aligned and aware of ongoing and upcoming tasks.

10. Scrum meeting minutes

Use the daily scrum meeting minutes template

Scrum meetings are defined by efficiency and consistency, so they might not have meeting minutes in a typical sense. However, it is important to take written notes from these 15-minute daily meetings to ensure teams are fully aligned on what they're working on and to support team accountability. At Craft, we take a unique approach to these daily scrum meetings by combining our asynchronous daily notes for the wider company to get alignment with a synchronous stand-up to check in with our immediate teams. 

Scrums are an important component of agile methodology, a project management system that's built on the concept of continuous incremental improvement. Other agile meetings that we love at Craft are retrospectives, here are five of our favorites: 

• 4Ls retrospective
• Starfish retrospective
• Sailboat retrospective
• Mad sad glad retrospective
• Start stop continue retrospective

11. Emergency meeting minutes

Use the emergency meeting minutes template

An emergency meeting is a sudden gathering called in response to an urgent situation or crisis that requires immediate attention and action. Given the heightened stress and pressure during such meetings, it's easy for details to be overlooked; clear meeting minutes are pivotal to ensure that vital decisions and action items are accurately recorded and acted upon.

12. Backlog refinement meeting minutes

Use the backlog refinement meeting minutes template

A backlog refinement meeting is a session where team members review, prioritize, and detail items in the product backlog to ensure they are ready for upcoming sprints or development cycles. Given the iterative nature of these meetings, having clear minutes is essential to track changes, maintain clarity on decisions made, and ensure a smooth and efficient development process.

Meeting minutes vs AI transcription

With AI transcription so widely available nowadays, do we lose the need for meeting minutes altogether? After all, you could get AI to transcribe a meeting and even provide a summary of the transcription.

At the moment, while AI can easily capture a transcription and summary of a meeting, there’s still a lot of value in the human curation of meeting minutes. For now, the human touch can better capture the subtleties of group agreement and decision-making practices, and can more easily distinguish between important discussion points, and those with less importance.

By carefully noting the attendees, key discussion points, decisions made, and tasks assigned, you provide an indispensable resource that team members can refer back to, ensuring everyone stays on the same page. With a little practice and adherence to the guidelines shared, anyone can master the art of taking effective meeting minutes, turning meetings from potential points of confusion into powerful tools for collaboration and progress.

Meetings templates

More on meetings

How To Write Effective Meeting Minutes (with Templates and Samples)

New to writing meeting minutes.

Whether you’ve been tasked with taking notes for a committee or you’ve been appointed Secretary to the Board of your organization, preparing meeting minutes doesn’t have to be an arduous task. Here are some tips and ideas that will help you get started with writing and preparing effective meeting minutes, as well as a meeting minutes sample and a meeting minutes template that you can follow.

This guide on how to write meeting minutes was prepared by WildApricot to help the volunteers and/or staff of small non-profits and membership organizations who may be new to the task of taking and preparing minutes of meeting for committees or Boards of Directors.

Please note that since the format, style and content requirements for meeting minutes varies depending on the organization and the type of committee or Board, this article offers only general guidelines to help get you started.

What Are Meeting Minutes?

Meeting minutes, or mom (for minutes of meeting) can be defined as the written record of everything that’s happened during a meeting. They’re used to inform people who didn’t attend the meeting about what happened, or to keep track of what was decided during the meeting so that you can revisit it and use it to inform future decisions.

What Should You Include When Writing Meeting Minutes?

The five steps that you must include are:

• Pre-Planning
• Record taking – at the meeting
• Minutes writing or transcribing
• Distributing or sharing of meeting minutes
• Filing or storage of minutes for future reference

For more detail on each step, read on!

Read more: 13 Meeting Minutes Templates for More Productive Nonprofit Board Meetings

What Is the Purpose of Meeting Minutes?

You shouldn’t be intimidated by the term “minutes”, since it’s actually a little misleading. After all, your committee or Board doesn’t want or need a record of its meeting proceedings minute by minute!  But it is important to capture the essence of the meeting, including details such as:

• decisions made (motions made, votes, etc.)
• next steps planned
• identification and tracking of action items

Minutes are a tangible record of the meeting for its participants and a source of information for members who were unable to attend. In some cases, meeting minutes can act as a reference point, for example:

• when a meeting’s outcomes impact other collaborative activities or projects within the organization
• minutes can serve to notify (or remind) individuals of tasks assigned to them and/or timelines

Download our Meeting Minute Checklist for Associations and Nonprofits with examples and learn how to take better minutes. 

Why Are They Called Minutes of a Meeting?

According to Today I Found Out , the “minutes” of “meeting minutes” don’t refer to the minute measurement of time, but to the “minute” (my-newt) notes taken during meetings.

What’s Involved With Meeting Minutes?

As mentioned above, there are essentially five steps involved with meeting minutes:

1. Pre-Planning Meeting Minutes:

A well-planned meeting helps ensure effective meeting minutes.  If the Chair and the Secretary or minutes-taker work together to ensure the agenda and meeting are well thought out, it makes minute taking much easier. For example, depending on the meeting structure and the tools you use, the minutes-taker could work with the Chair to create a document format that works as an agenda and minutes outline as well.

What Is the Agenda of a Meeting?

Meeting agenda = outline:

At the very least, it’s important to get a copy of the meeting agenda and use it as a guide or outline for taking notes, setting up your mom format, and preparing the minutes – with the order and numbering of items on the minutes of meeting matching those of the agenda.

In addition, the agenda and/or meeting notice also provides information that will need to be included in the minutes, such as:

• the names of all the meeting attendees, including guests or speakers
• documents that are sent out with the agenda or handed out in the meeting – copies (digital or hard copy) of handouts should be stored with the meeting minutes for future reference and for sharing with those who were unable to attend the meeting (and others as determined by the meeting’s Chair).

Clarifying Expectations:

When you take on a new role as minutes-taker or Secretary, be sure to ask the Chair of the committee or Board what their expectations are of your role during the meeting, as well as the type of detail he/she expects in the minutes.  For example, if your Board or committee will be dealing with motions, or voting on items/issues, be clear on whether you need to offer names of those making motions, seconding, etc. If you will be dealing with this type of procedures, you (and your Chair) may want to refer to Robert’s Rules of Order .

2. What Should Be Included in Meeting Minutes?

Before you start taking notes, it’s important to understand the type of information you need to record at the meeting. As noted earlier, your organization may have required content and a specific mom format that you’ll need to follow, but generally, meeting minutes usually include the following:

• Date and time of the meeting
• Names of the meeting participants and those unable to attend (e.g., “regrets”)
• Acceptance or corrections/amendments to previous meeting minutes
• Actions taken or agreed to be taken
• Voting outcomes – e.g., (if necessary, details regarding who made motions; who seconded and approved or via show of hands, etc.)
• Motions taken or rejected
• Items to be held over
• New business
• Next meeting date and time

You can find more templates and details on formatting meeting minutes here.

Tips that might help your note taking:

• Create an outline – as discussed earlier, having an outline (or template) based on the agenda makes it easy for you to simply jot down notes, decisions, etc. under each item as you go along. If you are taking notes by hand, consider including space below each item on your outline for your hand-written notes, then print these out and use this to capture minutes.
• Check-off attendees as they enter the room – if you know the meeting attendees, you can check them off as they arrive, if not have folks introduce themselves at the start of the meeting or circulate an attendance list they can check-off themselves.
• Record decisions or notes on action items in your outline as soon as they occur to be sure they are recorded accurately
• Ask for clarification if necessary – for example, if the group moves on without making a decision or an obvious conclusion, ask for clarification of the decision and/or next steps involved.
• Don’t try to capture it all – you can’t keep up if you try to write down the conversation verbatim, so be sure to simply (and clearly) write (or type) just the decisions, assignments, action steps, etc.
• Record it – literally, if you are concerned about being able to keep up with note taking, consider recording the meeting (e.g., on your smart phone, iPad, recording device, etc.) but be sure to let participants know they are being recording. While you don’t want to use the recording to create a word-for-word transcript of the meeting, the recording can come in handy if you need clarification.

Download our Meeting Minute Checklist for Associations and Nonprofits with sample minutes taken at a meeting and learn how to take better minutes. 

Meeting Minutes Template:

Here’s a simple template you can refer to next time you need to take meeting minutes.

You can also find more meeting minutes templates made for Microsoft Word here.

Meeting Minutes Sample:

Still wondering if you’re taking notes correctly? Here’s a sample of what meeting minutes at a board meeting might look like.

3. The Minutes Writing Process

Once the meeting is over, it’s time to pull together your notes and write the minutes. Here are some tips that might help:

• Try to write the minutes as soon after the meeting as possible while everything is fresh in your mind.
• Review your outline and if necessary, add additional notes or clarify points raised. Also check to ensure all decisions, actions and motions are clearly noted.
• For Board of Director’s minutes in particular, we recommend including a short description of each action taken, as well as the rationale behind the decision
• If there was a lot of discussion before passing a motion, write down the major arguments for and against
• Edit to ensure brevity and clarity, so the minutes are easy to read
• Be objective
• Write in the same tense throughout
• Avoid using names other than to record motions and seconds.
• Avoid personal observations — the minutes should be solely fact-based
• If you need to refer to other documents, don’t try to summarize them. Rather, simply indicate where they can be found or attach them as an appendix

4. Do Meeting Minutes Have To Be Approved?

Before you share your meeting minutes, make sure that the Chair has reviewed and either revised and/or approved the minutes for circulation. They are not an official record of a meeting unless this has taken place. Depending on your Board, minutes may also be formally approved at the beginning of the next meeting.

5. Distributing or Sharing Meeting Minutes

As the official “minutes-taker” or Secretary, your role may include dissemination of the minutes.

Online sharing

The method of sharing or distribution will depend on the tools that you and your organization use. Since minutes and other documentation can create a pile of paper, it’s great if you can use a paperless sharing process. For example, if you are using a word processing tool (e.g., Microsoft Word) that doesn’t offer online sharing, you might want to create a PDF of the document and send this and the other attachments or meeting documentation via email. Alternately, if you are all using Google docs – for meeting invitations, agenda and additional document sharing – you can simply “share” the document with that group once it has been finalized. Committee or Board members can simply read the documents online and save a few trees!

Sharing in the Cloud?

If your organization is using a cloud-based membership management system (like WildApricot ), you can publish the minutes as a web page and give access only to the committee or Board members, depending on your organization’s needs. Through members-only webpages, you can create a secure online Intranet for your Board and committees.

Tools Specifically For Meeting Minutes:

If you are wondering about the types of tools you might use specifically for meeting minutes, here are some tools that organizations we’ve worked with have found helpful:

• Google Docs:  Also supports collaborative note taking. [Here are some meeting minute sample templates in Google docs.  If you send out a meeting request using Google Calendar, you can attach a Google doc agenda outline. Once minutes are crafted (using the outline), you can simply share the document with the group using their email addresses.]
• OneNote :  (if you are a Microsoft user) – Very fast and allows for organization of notes.  Also support audio recording with corresponding note time-stamping.
• Lucid Meetings: Fantastic meeting-tool to automate your meeting processes like notes, attendance, and organization.
• Evernote :  Great note taking tool.
• Agreedo : supports creation of meeting minutes and tracking the results.
• minutes.io :  allows you to quickly take meeting minutes with hotkey shortcuts and the ability to work online or offline.

6. Filing/Storage of Meeting Minutes

Most committees and Boards review and either approve or amend the minutes at the beginning of the subsequent meeting. Once you’ve made any required revisions, the minutes will then need to be stored for future reference. Some organizations may store these online (e.g., in Google docs or SkyDrive) and also back these up on an external hard drive.  You may also need to print and store hard copies as well or provide these to a staff member or Chair for filing.

And… If You’re a Nonprofit with Regular Board and Member Meetings

If you’re a nonprofit with regular board and member meetings and you want to save time and money managing your organization, get a free trial of WildApricot , an all-in-one membership management software which allows you to:

• Easily schedule online events with instant online payment processing and automated invoices.
• Create a stunning website with online member applications.
• Access an easy-to-search and filter contact database.
• Send out professionally-designed newsletters and emails.
• and much more.

Find out all the features of WildApricot’s free membership management software here .

WildApricot is also the the #1 rated membership management software used by over 20,000 organizations every day. Get your free trial now .

Additional Resources

• Watch this free Expert Webinar by Dr. Richard Lent on Leading Great Board Meetings: How to Structure Yours for Success
• Seven Secrets for Successful Board Meetings
• 8 Best Practices for Creating Meeting Minutes
• The Dos and Don’ts of Meeting Minute Templates
• The Top 11 Online Payment Service Providers in 2021

In Closing…Enjoy Your New Role!

Meeting minutes are important – after all, they capture the essential information of a meeting. But taking and preparing minutes doesn’t have to be a daunting task. We hope this article helps meeting minutes newbies in getting started in creating effective meeting minutes for your organization.

Thank you for reading our guide on how to write meeting minutes!

Related Organizational Management Articles

30 Free Nonprofit Webinars for April 2024

Managing Human Resources for Nonprofits 

Engaging Association Members in Advocacy Initiatives: 3 Tips

The Membership Growth Report:

Benchmarks & insights for growing revenue and constituents.

Meeting Minutes: Best Writing Guide, Examples (+ Free Template) in 2024

Jane Ng • 01 Dec 2023 • 7 min read

Meetings play a crucial role in businesses and organizations, serving as a platform for discussing and addressing issues and managing internal affairs to drive progress. To capture the essence of these gatherings, whether virtual or in-person, Meeting Minutes or minutes of meeting (MoM) are crucial in taking notes, summarizing key topics discussed and keeping track of decisions and resolutions reached.

This article will guide you in writing effective meeting minutes, with examples and templates to use, as well as best practices to follow.

What Are Meeting Minutes?

Who is the minute-taker, how to write meeting minutes, meeting minutes examples (+ templates), tips to create good meeting minutes, key takeaways.

Hopefully, this article will help you no longer feel the challenge of writing meeting minutes. And don’t forget to be creative and interactive in each of your meetings with:

• AhaSlides Public Template
• Project Kickoff Meeting
• Strategic Management Meeting
• Meetings In Business |10 Types and Best Practices
• Meeting Agenda | 8 Key Steps, Examples & Free Templates
• Meeting Invitation Email | Best Tips, Examples, and Templates

Meeting minutes are a written record of the discussions, decisions, and action items that occur during a meeting. 

• They serve as a reference and source of information for all attendees and those unable to attend.
• They help ensure that important information is not forgotten and that everyone is on the same page about what was discussed and what actions to take.
• They also provide accountability and transparency by documenting decisions and commitments made during the meeting.

The Minute-Taker is responsible for accurately recording discussions and decisions made during the meeting.

They can be an administrative officer, a secretary, an assistant or manager, or a volunteer team member performing the task. It is essential that the minute-taker has good organization and note-taking, and can summarize discussions effectively.

Fun Meeting Attendance with AhaSlides

Get people gathered at the same times.

Rather than coming to each table and 'checking' on people in case they don't show up, now, you can gather people attention and check attendance by fun interactive quizzes with AhaSlides!

For effective meeting minutes, first, they should be objective, be a factual record of the meeting , and avoid personal opinions or subjective interpretations of discussions. Next, it should be short, clear, and easy to understand, only focus on the main points, and avoid adding unnecessary details. Finally, it must be accurate and ensure that all recorded information is fresh and relevant.

Let’s go into the details of writing meeting minutes with the following steps!

8 Essential Components of Meeting Minutes

• Date, time, and location of the meeting
• List of attendees and any apologies for absence
• Agenda and purpose of the meeting
• Summary of the discussions and decisions made
• Any votes taken and their outcomes
• Action items, including the responsible party and deadline for completion
• Any next steps or follow-up items
• Closing remarks or adjournment of the meeting

Steps for writing effective meeting minutes

1/ preparation.

Before the meeting, familiarize yourself with the meeting agenda and any relevant background materials. Make sure you have all the necessary tools, such as a laptop, notepad, and pen. It is also a good idea to review previous meeting minutes to get a sense of what information to include and how to format one.

2/ Note-taking

During the meeting, take clear and concise notes on the discussions and decisions made. You should focus on capturing key points, decisions, and action items, rather than transcribing the entire meeting verbatim. Make sure to include the names of speakers or any key quotes, and any action items or decisions. And avoid writing in abbreviations or shorthand that make others not understand.

3/ Organize the minutes

Review and organize your notes to create a coherent and concise summary of your minutes after the meeting. You can use headings and bullet points to make the minutes easy to read. Do not take personal opinions or subjective interpretations of the discussion. Focus on the facts and what was agreed upon during the meeting.

4/ Recording the details

Your meeting minutes should include all relevant details, such as the date, time, location, and attendees. And mention any important topics discussed, decisions, and action items assigned. Be sure to record any votes that were taken and the outcome of any discussions.

5/ Action items

Make sure to list any action items that were assigned, including who is responsible and the deadline for completion. This is a crucial part of the meeting minutes, as it ensures that everyone knows their responsibilities and the timeline for completing them.

6/ Review and distribution

You should review the minutes for accuracy and completeness, and make any necessary revisions. Make sure that all key points and decisions are noted. Then, you can distribute the minutes to all attendees, either in person or via email. Store a copy of the minutes in a centralized location for easy access, such as a shared drive or a cloud-based storage platform.

7/ Follow-up

Ensure that the action items from the meeting are followed up on and completed promptly. Use the minutes to track progress and make sure that decisions are implemented. It helps you to maintain accountability and ensures that the meeting is productive and effective.

1/ Meeting Minutes Example: Simple Meeting Template

The level of detail and complexity of simple meeting minutes will depend on the purpose of the meeting and the needs of your organization. 

In general, simple meeting minutes are used for internal purposes and do not need to be as formal or comprehensive as other types of meeting minutes. 

So, if you are in urgent need and the meeting revolves around simple, not-too-important content, you can use the following template:

2/ Meeting Minutes Example: Board Meeting Template

The board meeting minutes are recorded and distributed to all members, providing a record of the decisions made and the direction of the organization. Therefore, it should be clear, complete, detailed, and formal. Here is a board meeting minutes template:

This is just a basic board meeting template, and you may want to add or remove elements depending on the needs of your meeting and organization.

3/ Meeting Minutes Example: Project Management Template 

Here is a meeting minutes example for a project management template:

Don’t stress about capturing every word, focus on logging the major topics, outcomes, decisions, and action items. Put the discussions on a live platform so you can catch all the words into a big one net🎣 – AhaSlides’ idea board is an intuitive and simple tool for everyone to submit their ideas quickly. Here’s how you do it:

Create a new presentation with your AhaSlides account , then add the Brainstorm slide in the “Poll” section.

Write your topic of discussion , then hit “Present” so everyone in the meeting can join and submit their ideas.

Sounds easy-peasy, isn’t it? Try this feature now, it’s just one of the useful features to help facilitate your meetings with lively, robust discussions.

The purpose of meeting minutes is to provide a high-level overview of the meeting for those who were not able to attend, as well as to keep a record of the outcomes of the meeting. Therefore, the minutes should be organized and easy to understand, highlighting the most important information clearly and concisely.

A writer who wants to create practical and valuable content for the audience

More from AhaSlides

Business growth

Business tips

7 meeting minutes templates for more productive meetings

In college, I wrote for the school newspaper, and my beat was reporting on the Student Government Association (SGA). I often used the minutes from SGA meetings to help me write my article, but I quickly realized that's about all they were being used for—SGA members never read them and usually forgot what they'd discussed in their meetings the next day. And I can't blame them—minutes were kept in a scattered Word Doc and could put a civics professor to sleep.

While minutes are meant to contain the most important records of meetings (that frankly no one would remember otherwise), they can easily become unuseful or outright painful to revisit unless you have a solid framework to work from. That's where a meeting minutes template comes in handy—to ensure you track the most actionable and helpful notes that boards and other teams need to get their work done. 

Check out these seven meeting minutes templates and examples for different types of meetings.

Table of contents:

What do meeting minutes include?

Why use meeting minutes, 7 meeting minutes templates and examples, meeting minutes tips, automate meeting minutes, what are meeting minutes.

Meeting minutes document the topics discussed and decisions made in a meeting. They're a bit more formal than personal meeting notes you jot down in a notebook. In theory, you'd review the previous meeting's minutes before the next meeting to refresh your memory on key points, and you'd keep organized records of all past meeting minutes for future reference. 

But let's pump the breaks for a second. You shouldn't document the meeting literally minute by minute. Meeting minutes are intended to paint the big picture with three goals in mind:

Outline high-level themes

Document decisions

Track progress on projects and goals

Meeting minutes may vary based on the type of meeting they record, but they generally include these key components:

Location (online/in person)

Attendees and absentees

Action points

Let's say you're in a project planning meeting to discuss developing a new page layout on your website. The meeting minutes should document why the website is being updated, what the team hopes to accomplish by updating the website, who's responsible for each part of the website update, and when the update should be completed.

Later, if Dave from development (who conveniently missed the meeting) has a question about his action items, he can refer back to the meeting minutes.

Here are some situations where meeting minutes have quite literally saved the outcome of projects I've worked on: 

When there's a disagreement about decisions made in a meeting 

When someone is absent from a meeting and needs to catch up on what was discussed

When team members need to be held accountable for their commitments 

When a meeting is being audited or reviewed

When a meeting is used to train new employees

But you don't need to start from scratch every time—meeting minutes templates save time while ensuring you're getting all the benefits out of them.

Here are seven meeting minutes template examples for nearly every (high-level) meeting format you can think of. Download and customize them to fit your needs.

1. Standard meeting minutes template

Best for: staff meetings, team updates

This template covers the nuts and bolts for most meetings. It works well for recurring team meetings or if you just need a basic structure with an agenda, decisions, and action items to get you going. Key components in this template include: 

Meeting title

Action items

Next meeting date and time

Wondering where each item in this laundry list of components should go? Take a peek at the meeting minutes example below for inspiration.

2. Detailed meeting minutes template

Best for: project-related meetings, small-to-medium-sized team meetings

A more detailed meeting minutes template can help keep projects on track and hold members of a small team accountable for commitments. In addition to the basic meeting components, a detailed meeting minutes template should also include:

Progress tracking

Project goals and milestones

3. Formal meeting minutes template

Best for: executive meetings, board meetings

Have you ever been in a meeting and thought, "Am I underdressed?" That's the kind of meeting this template is for. These meetings have a more structured order of events, like recapping old and new business or voting on new initiatives. A formal meeting minutes template should include space for:

Old business—follow-ups on previous action items

New business—agenda items or new action items

Discussions

Voting records

4. Informal meeting minutes template

Best for: team huddles, brainstorms

Need to collaborate or strategize in a more casual, creative environment but don't want to forget all the brilliant ideas you spitball? This type of meeting doesn't necessarily have to be informal, but it can lead to creativity and innovation by allowing teammates to work through half-baked ideas.

A more informal meeting minutes template is perfect for this use case. It's less structured—because how are you going to put your out-of-the-box ideas into a box?—but it still keeps your notes organized with spaces for:

Icebreakers

Creative corner—jot down ideas from brainstorms 

Parking lot ideas—ideas that arise during the meeting that aren't relevant to the current discussion but could be considered in the future 

5. Annual meeting minutes template

Best for: annual general meetings

You won't use this template often, but it does help keep a consistent, historical record of your organization's trajectory. To capture key highlights and outcomes of a company's yearly gatherings, use an annual meeting minutes template to keep notes on things like:

State of the organization

Financial review

Strategic initiatives

Recognition and awards

Announcements

Employee questions

6. Client meeting minutes template

Best for: client meetings

Whether you're in consulting, project management, or any other client-facing role, this template ensures both parties are aligned, expectations are well documented, and progress is effectively tracked. Here's what should be included in a client meeting minutes template:

Action items for both sides

Report findings

Client feedback

7. Training meeting minutes template

Best for: training sessions

A training meeting minutes template is an invaluable tool for training sessions, workshops, and learning events. It guarantees that key insights and training content are documented for trainees to refer back to, and helps the ongoing improvement of training programs. This type of template should have room for:

Training objectives

Resource links and materials

Key takeaways

Participant feedback

Who to reach out to with additional questions

Using the right template is only the first step in taking effective meeting minutes. Consider these tips when learning how to take meeting minutes (or don't—your supervisors may want you to take the meeting notes forever if you do too good a job):

Avoid transcribing every word. Instead, aim to summarize discussions into key points and action items.

Stay objective. Present discussions and decisions impartially. You may agree with Barbara's eye rolls that this new project is totally useless, but don't let that personal opinion show in your notes.

Consider sharing your screen. For ultimate alignment, you could share your screen while you take notes during the meeting. This way, attendees can verify your notes in real time or chime in with any suggested additions. 

If you want to go a step further, you can use software to do the heavy lifting for you:

Transcription services record meetings and transcribe the audio into text to supplement your meeting minutes. You could include timestamps from the transcription next to key points of your notes for extra context.

AI meeting assistants take things a step further, leveraging AI capabilities to condense the transcription, pull out key takeaways, and produce a list of action items. This method lets you stay present during the meeting while still ensuring accurate and efficient meeting minutes.

You can also automate other routine meeting tasks with Zapier. Learn more about how to automate meeting management , so you can focus on what matters.

Related reading:

4 things you shouldn't use meetings for

19 Zoom tips and tricks for better video meetings

How to make your meetings better with asynchronous techniques

How to write a memo (and all the templates and examples you could need)

Get productivity tips delivered straight to your inbox

We’ll email you 1-3 times per week—and never share your information.

Cecilia Gillen

Cecilia is a content marketer with a degree in Media and Journalism from the University of South Dakota. After graduating, Cecilia moved to Omaha, Nebraska where she enjoys reading (almost as much as book buying), decor hunting at garage sales, and spending time with her two cats.

Related articles

How to write a letter of introduction for your freelance business

How to write a letter of introduction for...

What is prompt engineering?

How to create a sales plan (and 3 templates that do it for you)

How to create a sales plan (and 3 templates...

How to build a B2B prospecting list for cold email campaigns

How to build a B2B prospecting list for cold...

Improve your productivity automatically. Use Zapier to get your apps working together.

How to write meeting minutes: Ultimate Guide

Table of contents, what is a project outline, what are meeting minutes.

Meeting minutes are an official record of a meeting for its participants. They're also sources of information for teammates who were unable to attend.

Despite their name, meeting minutes don't have to be a record of every single minute, it's a tool to only include the most relevant information in your document.

Meetings are popular tools used to move things forward in organizations. However, they're also infamous for their inefficiency.

According to a 2021 Fellow report , 51% of people are still recording meeting notes individually, instead of using a collaborative document.

Why are they called “meeting minutes”?

The word "minutes" in "meeting minutes" has nothing to do with time. It comes from the Latin word minutia , meaning trifles or details. Meeting minutes capture the relevant details of a meeting as a record for attendees and other interested parties.

Who is responsible for taking minutes for a meeting?

The corporate secretary generally takes notes and prepares meeting minutes. If there is no specific role for this in your company, the job should rotate between people who know how to take notes for a meeting. When taking meeting minutes, it is best to use a template like Slite's free meeting minutes template .

What are meeting minutes good for?

Meeting minutes are incredibly handy tools that can offer your team an array of advantages. Once you’ve integrated them into your regular workflow, you’ll never go back.

1. They make meetings more efficient

Meeting minutes can help avoid endless discussion and back-and-forths because they make things more efficient.

Also, you’ll avoid humming and hawing because you’ll have a list of exactly what needs to get discussed and put into action right in front of you.

An effective meeting minutes format also helps with this, as agenda items are often placed in tables that assign contact people, plans of actions, and the like.

2. They outline the meeting's structure

As a general rule, a meeting leader should never go into a meeting without a precise plan outlining what needs to be discussed.

If you put together regular corporate minutes, you’ll get in the habit of determining meeting agenda items in advance.

This will add structure to your meetings and make sure everything gets discussed thoroughly but efficiently.

3. Keep everyone up to speed

You can simply send meeting attendees a copy of the relevant meeting minutes and they can bring themselves up to speed right away.

This benefit is especially convenient if you use a software like Slite where meeting notes are saved and are easily shareable from one central workspace.

4. Avoid forgetting about important topics

If you know how to take meeting minutes effectively and revise meeting notes before a meeting, you can ensure that nothing important gets left out of the discussion.

You’ll be able to refer to the agenda items already marked down in your draft and even check meeting minutes from the past.

Meeting recap minutes are also handy documents that can be glanced at before a meeting ends, just to make sure everything has been covered.

6. Increase accountability

Lastly, meeting minutes add a degree of accountability to both what’s discussed in meetings and meetings themselves.

When a topic is discussed at a meeting, the person taking the meeting minutes usually writes down a team, contact person or leader that’s associated with that meeting item.

This gives that specific person(s) accountability over that topic and avoids confusion surrounding who’s “in charge” of one task or another.

Evidence of deadlines

Minutes for a meeting help keep important deadlines visible, so everybody involved can allocate their time properly and projects can stay on schedule. Software like Slite can help you highlight important deadline dates and make sure those accountable are notified ahead of time.

7. Improves client relationships

Meeting minutes can be great accountability tools for clients. If there’s ever any doubt about whether an item was discussed at a meeting (or whether the meeting was even held at all), minute meeting notes are handy documents to refer back to provide clarity and avoid frustration.

What to include when writing meeting minutes?

The contents of your meeting minutes will depend on your company’s needs and the kind(s) of meeting you generally hold. However, the following elements are usually included in most meeting minute documents:

1. Meeting basics like name, place, date and time ‍

It’s important to include basic details about your meeting at the top of your meeting minutes document. This ensures that everything is organized and that your meeting can be identified at a glance.

2. List of meeting participants

Next, you’ll want to include a list of everyone who was present at your meeting. Minutes for a meeting should have the name of every attendee present.

This identifies everyone who’s working on or involved with a given project or topic, as well as noting down which employees are informed about what.

3. Meeting purpose

Every staff meeting minutes sample should have one central goal. You might discuss a variety of topics, but there should be one main objective on the agenda.

It’s essential to note this down because it helps provide direction to the meeting and clarity regarding its focus.

4. Agenda items

A great sample of staff meeting minutes should include all the agenda items that were addressed at a meeting.

If possible, it’s a great idea to talk to the meeting leader and note down these agenda items before the meeting begins for maximum note taking efficiency.

What is an Agenda?

A meeting agenda is an outline of topics and provides information important to the person compiling the minutes.  For example, board meeting minutes can use the names of attendees and topics discussed to ensure everybody involved has the necessary documents and to keep the discussions from veering off topic.  To create successful meeting notes, you must know how to write meeting agenda notes. Our meeting agenda template can help.

5. Next meeting date and place

At the end of the meeting, your team should determine how long it will be until everyone needs to meet again. Make sure to note down the date and time in your meeting minutes.

6. Documents to be included in the meeting report

You might have additional meeting documents that you’ll want to attach to your report and refer back to in the future. This might include reports, presentations, documentation, and so on. The sky’s the limit. With Slite, you can share your agenda with team leaders and members in real time and make all the necessary project documentation easily accessible to all interested parties.

7. Key action items

Most teams end meeting minutes with action items describing steps that must be taken to meet project goals. Capturing every assignment that was mentioned in a meeting can be difficult, but using meeting minute templates and software like Slite can make this process more efficient and ensure that you have an accurate record of upcoming tasks and responsible parties.

How to take meeting minutes effectively

A great meeting starts well before you start writing the minutes.

To ensure you know how to take meeting minutes effectively, you should always clarify what is expected of you as the note-taker, especially if it's a new role for you.

It's also important to check with the meeting owner that the meeting agenda is set in advance. Not only is this an essential step to run an effective team meeting, but it's also a great way to be more efficient.

The steps to creating efficient and effective meeting minutes include:

‍ 1. Create an outline or use a meeting minutes template 2. Check off attendees as they enter 3. Take notes of action items and decisions 4. Don't write everything down 5. Don't forget to record 6. Put down meeting minutes as they're discussed 7. Review with attendees at the end of the meeting 8. Revise your notes and fix any spelling errors

Let's discuss these steps on how to take minutes for a meeting in more detail:

1. Create an outline

Use your agenda items to prepare an outline for your meeting minutes and fill-in the list of meeting attendees.

Slite's meeting minutes template gives you a consistent meeting minutes format and creates an outline for you. This makes the process of creating an agenda, assigning speakers, and recording meeting content much easier.

2. Check off attendees as they enter

When creating minutes for a meeting, check off attendees as they enter the (virtual) room to ensure you don't miss anyone. When the meeting begins, hold a final attendance call and record the results.

3. Previous meeting notes

If necessary, include references to items from earlier meeting minutes, like:• Previous meeting minutes with action items that have been revised • A summary of previous meeting notes• Items that will extend into the current meeting as action items

4. Don't write everything down

When making meeting notes, only write down important and relevant information. You don't want the meeting notes muddled with unimportant material, so focusing on the useful details helps you keep things straightforward and to the point.

5. Don't forget to record

The best way to keep track of meetings is to record it on your iPad, smart phone, or other recording device and inform participants.  Recordings can be useful even if you already know how to take notes for a meeting.

6. Put down meeting minutes as they're discussed

Instead of waiting until the meeting is over, write your observations down while the notes are still fresh in your mind. Studying an example of meeting minutes from past meetings can help you determine what items your team finds most important.

7. Review with attendees at the end of the meeting

At the end of the meeting, review the MOM (minutes of meeting) with attendees to clarify any issues, add any additional information, and check to see that everything is correct. This gives you a chance to make necessary adjustments immediately.

8. Revise your notes and fix any spelling errors

Revise the notes, fix any spelling errors, and make sure they are clearly written.If you're wondering how to write meeting minutes more efficiently, note-taking software like Slite, let you setup meeting minutes templates for different meetings and pre-attach relevant documents.

More Efficiency & tips for great meeting minutes:        

Type directly into your laptop so you don't have to retype meeting notes later.

If anything is unclear, speak up and ask for clarification right away so you won't have to poke around after the meeting. Don't leave room for ambiguity.

Only capture essential points. Write down the main decisions and action items concisely, and be sure not to miss any. You'll always have time to go back to your meeting minutes when wrapping-up after the meeting if you wish to add some more details.

Finalizing your meeting minutes

You should wrap-up your meeting notes right after your meeting concludes, while everything's still fresh in your mind:

- Complete your meeting notes and clarify points when necessary - Double-check that decisions and actions are precisely noted• Keep things as concise and digestible as possible - Proofread with care. Nowadays you can use automated grammar checkers such as Grammarly to help you do so - If needed, send your draft to the meeting leader before sharing it with other attendees. This is especially important for more formal meetings like Board of Directors or committee meetings. - Use a document editor , like Slite, to easily format your notes in a reader friendly manner

Related content Discover how to run effective meetings with Slite

A meeting minutes example

You’ll want to structure your meeting minutes in accordance with the type of meeting you’re having. Below is a meeting minutes example with items for an informal meeting. You can also discover fully customizable meeting notes templates with Slite. ‍

Sharing your meeting minutes

You made it! This last step is crucial: make sure to share your meeting minutes with all meeting attendees and relevant stakeholders.Furthermore, you can choose to store your meeting minutes in a collaborative tool like Slite so that everyone has easy access to it.

How to share meeting minutes

Once the meeting minutes are written down, they need to be shared. This can be done physically as paper printouts, but it is easier to distribute them online or through the cloud.

If you are looking for a paperless way to compile and share minutes for a meeting, Slite lets you share minutes with the team online, and also helps you distribute important documents and charts to team members before the meeting.

Why handwritten meeting minutes are a bad idea

If you are still compiling your minutes of meeting by hand, here are a few reasons why you should switch to an online template.

Harder to search through

Sifting through handwritten minutes for a meeting is a difficult and time-consuming task. Looking through notes written into an online template - where you can find what you are looking for with a simple search - is a much more efficient use of your time and resources.

Difficult to Add New Meeting Notes

Because handwritten notes can't be changed, it's difficult to add new information to existing handwritten meeting minutes.  When you put your meeting notes into an online template, adding new information or restructuring your notes is as easy as selecting text or moving a cursor.

Lacks organization

Handwritten meeting notes are naturally more scattered and disorganized than corporate minutes you produce using a template. When you use templates provided by Slite, you have an organizational structure that helps you compile the important points in a clear and legible form.

Harder to share

If you have handwritten meeting minutes with action items, the only way you can share these notes is by xeroxing copies or taking pictures of your notes. Both these strategies are inefficient and rely on paper in a world that overwhelmingly relies on online data when making decisions.

Easily Lost

When you store meeting minutes online in a consolidated data bank with regular backups, you know exactly where they are and can access them from your desk or your laptop. If a paper recording gets lost, it's gone for good.

Can be difficult to read

Deciphering someone else's caligraphy can be difficult and many skilled businesspeople have lousy handwriting. For compiling minutes of meeting notes, it's best to go with an easily legible font and a template that anyone can understand to save time and avoid confusion down the road.

How to Take Meeting Minutes with Slite

Team meetings are notorious for inefficiency and wasted time, but Slite’s meeting templates make meetings more efficient. They provide a structure that helps ensure everything important gets discussed in a timely fashion, and ensures that no important topics are overlooked.

Slite lets you share minutes for a meeting and relevant data with team leaders and members, thereby keeping all important personnel in the loop.  

You can even provide access for clients who want to know about the project’s status. This improved accountability and communication can help you cement better client relationships.

Laure Albouy is Slite's first marketing hire and in charge of Product Marketing. Her role? Making sure our users get the most out of Slite —including guides, product announcements, market research and more. Laure lives in Paris and is a pasta afficionada.

Working remotely? We have been since 2016. Slite may be the right communication tool for you!

Managing projects remotely discover our list of the best softwares to use in 2022..

Home PowerPoint Templates Text & Tables Meeting Minutes PowerPoint Template

Meeting Minutes PowerPoint Template

The Meeting Minutes PowerPoint Template is a data table presentation. There are two slides of white and blue PowerPoint backgrounds. The PowerPoint templates of meeting minutes are professional, multi-purpose slides. These layout designs will help demonstrate decisions made over each agenda item in tabular format. Meeting minutes may also include protocols, notes, and instant records of brainstorming sessions. Such written record of meeting sessions are important to keep track of important agreements. People who could not attend the meeting can gather necessary information from these meeting minutes.

The PowerPoint template of meeting minutes divides slide into multiple editable segments. The users can take advantage of this pre-design template in PowerPoint by simply editing text placeholders. It could be used during business meeting sessions to go through agenda and actions of previous meetings. For instance, users can insert this layout before presentation agenda and highlight actions that are decided upon.

The top section of Meeting Minutes PowerPoint Template has a date, time, and location text boxes. There are two text placeholders in Agenda segment. However, users can add more agenda components by duplicating text boxes in the Meeting Minutes slides. The two additional data tables will help record discussion points and allocation of work. This business presentation template could be used in Google Slides Themes for employees to collaborate online.

You must be logged in to download this file.

Favorite Add to Collection

Details (2 slides)

Supported Versions:

Subscribe today and get immediate access to download our PowerPoint templates.

Related PowerPoint Templates

8-Item Focus PowerPoint Template

Meeting Agenda Template for PowerPoint

Creative Business Presentation Template

One Pager Executive Summary PowerPoint Template

Meeting Minutes

What are meeting minutes?

Definition: Meeting minutes are notes taken to record meaningful discussions, decisions, and key takeaways from a meeting. The meeting minutes are later on reviewed to set agendas for future meetings.

What are meeting minutes used for?

Meeting minutes record the important events of both formal and informal meetings. Some of the most common uses of meeting minutes include:

• Record keeping of takeaways and objectives of the meeting
• Summary for those who couldn’t attend the meeting
• Legal documents in case of formal meetings
• Reference document for future meetings

Elements of meeting minutes

• Date and time
• Names of present and absent participants
• Meeting agenda
• Topics discussed
• List of motions raised, and voting outcomes
• Key takeaways
• Next actionable steps

If the purpose is to discuss the progress of an ongoing project, then minutes should include: 

• Project status
• Supplementary documents
• Next tasks assigned
• Name of individuals assigned for each task
• Deadlines set for following tasks

Example of meeting minutes

The meeting format is different for formal and informal meetings. Hence, the meeting minutes for formal and informal meetings involve different elements. Here are 2 detailed examples of meeting minutes for both types.

Formal meeting structure  - meeting minute template

• Call to order
• Approval of the previous meeting minutes
• Unfinished business
• New business
• Announcements
• Adjournment

Events transpired in a demo formal meeting   - meeting minute template

• Time and Place: The meeting started at 9:00 am on 24 June 2022 at the main conference hall.
• Name of the present and absent attendees: The designated secretary called the roll, and all members were present.
• Approval of previous meeting minutes: The minutes of the previous meeting were reviewed and approved.
• Agenda discussion: The first item on the agenda was a presentation by Jane Smith on the company's new marketing strategy. She presented the main points of the strategy and answered questions from the members.
• 2nd agenda discussion: The second item on the agenda was a discussion on the budget for the next quarter. The finance team presented the proposed budget and explained the main changes from the previous quarter. The members discussed and approved the budget.
• End time of meeting and new meeting date and time announcement: The meeting was adjourned at 11:00 am. The next meeting will be held on the same day next week at the same time.

Final meeting minutes for this demo formal meeting

Name of the meeting: A name is to be given based on the meeting agenda or the meeting type.

Date: 06/24/2022

Time: 9.00 am

Place: Main conference hall

Present Attendees: All (Name and designation are to be mentioned)

Absent Attendees: None

Previous meeting minutes: Approved (Summary about the previous agenda is to be included)

Agendas discussed and outcomes: 

Agenda 1: New marketing strategy presentation by Jane Smith.

Critical Points of the presentation:

Questions answered:  

Questions and answers (Here the discretion of the note taker is crucial to determine which questions and answers is to be noted)

Agenda 2: Budget for next Quarter by the finance team

List of changes:

• Change 1 and reason
• Change 2 and reason
• Change 3 and reason

Outcome: The new budget was approved

Meeting end time: 11 am

New meeting time and date: 9 am on 07/01/2022

Informal meeting structure - meeting minute template

Introductions: Attendees introduce themselves and any guests they have brought to the meeting.

• Agenda review
• Action items

Events transpired in a demo informal meeting 

• Meeting time and place: The meeting was called to order at 1:00 pm on 30  July 2022 in the main conference hall by John Doe, the chairperson.
• Agenda 1: The first item on the agenda was discussing the company's upcoming holiday party. The members discussed and decided on the party's date, location, and theme.
• Agenda 2: The second item on the agenda was a brainstorming session on new marketing ideas. The members discussed and generated several ideas.
• End of meeting and new meeting time announcement: The meeting was adjourned at 2:00 pm. The next meeting will be held on the same day next week at the same time.

Final meeting minutes for this demo informal meeting

Date: 07/30/2022

Agenda 1: Upcoming holiday party

Outcome: The date, location, and theme are noted.

Agenda 2: New marketing ideas

Potential ideas:

• Idea 1 details
• Idea 2 details
• Idea 3 details

Meeting end time: 2 pm

New meeting time and date: 1 pm on 08/06/2022

Article FAQs

Recommended terms, multichannel support, resolution rate, ticket triage, customer effort score, cost per ticket, get started.

Hundreds of tech workers have already tried Mindmesh and use it daily

A monthly newsletter delivered straight to your inbox

6 Examples of Meeting Minutes (+Free Templates)

Use these meeting minutes examples to see how to write meeting minutes for your own meetings.

Have fewer, more effective meetings with AI, behavior-driving features, and seamless integrations.

Taking meeting minutes is a common practice in many organizations. It's how the organization keeps track of what happened during the meeting and how decisions were made.

But what exactly should be written in meeting minutes can be confusing if you don't have an example.

In this article, we'll give you examples of meeting minutes so that you can see how to write meeting minutes for your own organization's meetings.

Meeting Minutes Examples In This Article:

• Meeting Minutes with No Formatting
• Simple Meeting Template
• Board Meeting Template
• Executive Monthly Meeting
• Sprint Planning
• One-On-One Meetings

Quick Tips on Writing Meeting Minutes

Before we jump into the examples of meeting minutes , here are some of the best practices to look out for:

• ‍ Keep the meeting minutes short and sweet . A full hour of discussion should result in around half a page or even less, depending on how much information you need to include. ‍
• Include who was present at the meeting as well as their role (if relevant).
• ‍ Note decisions that were made . If something is decided upon, always state what decision was made so that future actions can be assigned and held accountable. ‍
• Keep track of votes . If there was a disagreement or debate, make sure to note how the final decision came about (i.e., who voted for which option). ‍
• Reiterate any action items that need to get done at the end of the meeting so people know what they're responsible.

As you can see, meeting minutes are pretty straightforward to write. As long as you get all of the necessary information down in a clear and concise way it should be fine.

Here are some examples of how to write meeting minutes for your own meetings. At the bottom of each meeting minutes sample is a link to download the meeting minutes template for free as a Word Doc, Google Doc, or to use it in Fellow (free meeting management software).

Learn what *not* to include in your meeting minutes

{{start-having-better-meetings="/blog-inserts"}}

<div id="1"></div>

1. Meeting Minutes Example: No Agenda or Formatting

For example, unstructured meeting minutes with no formatting might end up something like this:

The meeting started at 11:00 am and was attended by John Smith, Jane Doe, and Robert Brown. The meeting minutes were kept by James Taylor.

After an overview of how the project is going so far and what we hope to accomplish in the next week, we discussed how best to divide up our tasks for this upcoming week. For the first day, we decided to work on task A and B.

We also reached a consensus that we would finish up our discussion about how best to handle issue C at next week's meeting instead of trying to solve it now.

Advantages of no-agenda style of meeting minutes

Taking meeting minutes without any agenda or formatting is not ideal, but it does have advantages over not taking meeting minutes at all. So if that’s the way you’ve done it until now, it’s a good start. You’ve been keeping notes that can serve, somewhat, as a record. And they can serve to jog someone’s memory. 

Advantages include: 

• At least you’re taking meeting minutes
• You can do it instantly, without any prep
• You have some kind of record, even if it’s not ideal
• You can easily copy, paste, and share the information
• It can work for very small teams, which don’t have a lot of meetings (Say, a tiny local sailing club’s quarterly meetings.) 

The good news is it’s easy to take this style of meeting minutes to the next level, to give yourself more power, better reputation, and to help your team accomplish even more. 

It's easy to switch styles to more formatted notes

Taking your meeting minutes to the next level is easier than not. In fact, switching to a style of meeting minutes which depends on an agenda and some basic formatting is easier and less stressful than a no-agenda, no-formatting style.

The reason is that a bit of organization makes anything easier, and that includes especially a task such as taking meeting minutes. 

Disadvantages of no-agenda style of meeting minutes

Before we look at an easy way to better organize meeting minutes, let’s take a clear look at the disadvantages of taking meeting minutes without any agenda or formatting. Sometimes if a method has seemed to work fine, and to satisfy stakeholders, it’s helpful to look directly at the disadvantages. 

Looking at the opportunities you’re missing with a super simple approach to note taking can be highly motivating. You’ll find a lot of low-hanging fruit that can improve your standing and your team’s performance.

Disadvantages include:

• They look unprofessional . ‍ A plain text form of meeting minutes is very informal – and not necessarily in a good way, because a basic agenda and simple formatting is so easy these days, with so many free apps available, and so many excellent free templates available. 
• They’re hard to read. Formatting, fonts, design and templates exist for a very good business reason. They make information easier to read and absorb. When meeting minutes are left unformatted, they’re harder to read. Everything is one big mass of text, even if it’s broken up into short paragraphs and sentences.  
• They might be hard to access. Unformatted meeting minutes without an agenda are usually lacking in other best practices for meeting minutes. For example, easy cloud access. Can the right people access meeting minutes at any time, securely, from any device? 
• They might be too easy to access for the wrong people. Again, unformatted meeting minutes often get short shrift in access management, resulting in blunt-instrument access controls. Are they in simple Google Docs set to “Anyone with the Link Can Access”? It happens far too often. And it’s not professional or secure. 
• The notes are unfocused. The chain of causation is clear. Meetings without agendas are unfocused. That means the person trying to take notes doesn’t know what to focus on, and the conversation veers into multiple directions anyway. So the notes are going to be unfocused. They’ll reflect the ongoing lack of focus in meetings. And they are a link in the chain – they are part of the cause of that lack of focus.

Which means they are also the cure to the lack of focus. Formatted meeting minutes, based on a professionally formatted agenda template, can introduce a high degree of order into a business meeting, and especially over a series of meetings.  You can bring a significant amount of focus into regular meetings just by regularly creating a formatted agenda. 

When taking notes without an agenda, you don’t know what to focus on

You or whoever is running the meeting can’t stick to time schedules (because there aren’t any)

It’s easier to format than to keep using unformatted meeting notes

The good news is that it’s so easy to take these first two “best practice” steps: 

• Start with an agenda
• Format the notes

But how? Right? 

The next section spells out exactly how you can get started. It’ll make your note taking better, your meetings more productive, and your standing rise. 

How to take the next step 

To take the next step up, you need just one thing. 

You need a professionally formatted agenda template. (You can take notes right inside your agenda template.) 

Scroll down to see some examples of professionally formatted, free meeting agendas, which you can download and use right now.

Get the exact agenda meeting template you need right now – for free

While you’re moving up from a no-format agenda, you may as well choose an agenda template designed specifically for the kind of meeting you’ll be taking notes for. 

It’s easy. 

Just scroll down to find the most commonly needed templates. 

Not finding one that fits your needs? Try our 80+ collection of professional agenda meeting templates .  

<div id="2"></div>

2. Meeting Minutes Example: Simple Meeting Template

If you’re in a hurry, or have a minimalistic need, this Simple Meeting Minutes template is for you. It frontlines the Goal of the meeting, segues into the Agenda Items, and closes with a Next Steps section. 

This meeting minutes template is perfect for true Simple Meetings because it focuses everyone on the Goal of the meeting, which is what simple meetings are for, after all. In a simple meeting, no one is concerned with Roberts’ Rules of Order, a quorum, recording votes according to accepted parliamentary procedure. 

The Simple Meeting participants are there to quickly discuss a specific issue, solve a specific problem, answer a specific question, and reach a specific business goal. 

That means this Simple Meeting Template is great for what it’s good for, but could be limited when it comes to other kinds of meetings. 

When you see that your needs are better served by a more detailed design, keep scrolling to see other popular examples of meeting minutes, each with a free template – or use the search or filter functions at our directory of Free Meeting Agenda Templates .

{{simple-meeting-minutes="/blog-inserts-6"}}

<div id="3"></div>

3. Meeting Minutes Example: Board Meeting Template

This board meeting template includes all the basic components of a board meeting, so that the person or persons taking notes can have a clear focus. 

It starts with a Call to Order, includes Attendance of voting members and others, Approval of the previous meeting minutes, Reports, Motions, Announcements, and Adjournment. 

Prepare to take minutes for a board meeting

Board meetings are among the highest level of meetings at which you could be responsible for taking notes. It’s important to do your homework in order to prepare. 

• Talk with someone who has done it well before at your company, or with your board chair. Ensure you understand what the expectations are of the meeting minutes taker, and how it’s been done before. 
• Review Robert’s Rules of Order , where you’ll learn about having a quorum, making motions, conducting and recording voting, and more under the most respected methodology for running  meetings on parliamentary procedure.
• Make sure you’re aware of your company’s specific policies regarding the board meeting agenda and minutes. your board’s specific policies.
• If it’s your first time to take minutes for a board meeting, it’s a good idea to practice in private with example board meetings you can find on YouTube, or previous board meetings from your company, if they’re available to you on audio or video in a company repository.

{{board-meeting="/blog-inserts"}}

<div id="4"></div>

4. Meeting Minutes Example: Executive Monthly Meeting

Because weekly (or even monthly) Executive Team Meetings relentlessly come around on the calendar, taking meeting minutes for them can quickly overwhelm a person who doesn’t yet have a good system in place.. 

A good system for an Executive Weekly Meeting includes built-in ways of: 

• Collaborating on the agenda items
• Sharing the agenda easily
• Taking notes 
• Handing off responsibility for taking notes on the fly
• Secure, easy ways of sharing the meeting minutes afterward
• Secure, easy ways of storing and searching the entire series of meeting minutes

Fellow offers an end-to-end easy system for managing all these functions. 

But any such system starts with an agenda template professionally designed for an Executive Weekly Meeting. Check out the free, instantly-available template below. It doubles as the template for taking meeting minutes. 

{{monthly-management-meeting="/blog-inserts-4"}}

<div id="5"></div>

5. Meeting Minutes Example: Sprint Planning

Sprints that reach goals require effective sprint planning, which requires effective sprint meetings. Done well, a sprint planning meeting not only kicks off a new sprint, but also provides: 

• Clear next steps
• Clear criteria by which success is judged 

A Sprint Planning Meeting Agenda will help to avoid unanticipated obstacles and make sure everyone knows who’s accountable for what and who is authorized to make decisions on any given issue that may arise. 

Sprint Goal

The professional agenda / meeting minutes example for a sprint planning meeting below starts with the Goal , so that everyone knows what the purpose of the meeting is. Collaborate with other stakeholders to determine the Goal. 

Sprint Backlog

Then refine your Backlog as you create the agenda.  The Backlog is a complete list of what the product requires and in what chronological order. Presenting the Backlog is part of mapping the progress in the project so far. 

Epics to be Delivered

This template has you moving naturally then from where the project is to what Epic Deliverables are next. 

Scope of Work

From there the meeting will move to refining the Scope of the Work , to make sure everyone is on the same page about what “done” means in this sprint. 

Key Risks and Concerns 

The Key Risks and Concerns section anticipates possible roadblocks that may arise, and how to deal with them, and who might help deal with them. 

Notes and Takeaways and Actions

The Notes and Takeaways section, and the Actions section, confirm what has been decided, and who is responsible for owning any given part of the process.

Followup specifies exactly how task owners will be held accountable, and how stakeholders can help and be kept up to speed.

{{sprint-planning="/blog-inserts-6"}}

<div id="6"></div>

<span class="h-circle">6</span> Meeting Minutes Example: One-On-One Meetings

One-on-One Meetings can take many forms, from General One-on-Ones, to a Monthly Coaching Call, to Mentoring Meetings, One-on-One Manager Weekly Meetings, and many more. 

(To see a full slate of professional One-on-One Meeting templates, select the the “One-on-One” filter at Hugo’s repository of 80+ Free, Professional Meeting Templates .)

But the one thing that One-on-One meetings require, and is often overlooked, is an agenda. The need for a One-on-One Meeting Agenda can be overlooked because a one-on-one meeting may seem simple, because it’s just between two people. 

Why One-on-One Meetings Need Agendas and Meeting Minutes, Too

But the reality is, a meeting between two people, or among 2,000 people in an all-hands-on-deck meeting, requires direction. 

A One-on-One meeting requires an agenda. And it requires meeting minutes, so that each participant can know the focus of the meeting, what was decided, and directions going forward. 

The worst thing about meetings – any meetings, even one-on-one meetings – is their poor management. Poor management of a meeting wastes people’s time and saps their energy. And people naturally dislike that. 

On the other hand, well-managed meetings multiply an individual’s accomplishments as part of a team, and thus are the opposite of wasting time. Individuals naturally thrive based on such meetings. 

One-on-One meetings are no exception. When you attend a One-on-One Meeting, you have the more opportunity than in any other meeting to affect the outcome. It can be goal-oriented, directed, documented, and energizing. 

All you need is the right, professionally designed template. 

For General One-on-One Meetings, this agenda is useful. (For several more specific kinds of One-on-One meeting agenda templates, click the filter “One-on-One” at our repository of 80+ and growing meeting templates .)

{{one-on-one-manager-weekly="/blog-inserts-4"}}

Get 80+ Meeting Minutes Templates (Free to Download)

These examples of meeting minutes all come from our free agenda template library—only they've been filled in with more information.

In fact, all of the meeting agenda templates in our library can be used for meeting minutes. After all, meeting minutes are essentially the agenda of a meeting, just filled in with summaries of what happened in that part of the meeting.

Find these templates and many more in our large gallery of templates, including executive meetings, board meetings, sales meetings, customer calls, team meetings, and staff meetings.

Get free meeting minutes templates

Don't let unproductive meetings slow you down

See the impact of fewer, shorter meetings, increased accountability, and enhanced productivity with Fellow.

You might also like

4 Free Meeting Minutes Templates (+Tips & Tricks)

Templates for all sorts of meeting minutes: simple, basic, formal, and informal. (Copy to a Google Doc, Word Doc, or use in Fellow)

✍ How to Write Meeting Minutes [+5 Free Templates]

Comprehensive guide to taking meeting minutes. 5 free Word and Google Doc templates. Tips, tricks, and answers to all of your MoM questions.

What Should *Not* Be Included in Meeting Minutes?

Don't switch tenses, don't record debates (just outcomes), and other tips on what to leave out of your meeting minutes.

Got something to contribute?

Hungary: RCF Meeting (5 April 2024) - Presentation

Population Group

Available layouts.

Follow @x12standards

X12 members list, membership benefits, membership categories, membership application.

• Membership Renewal

Alphabetized listing of current X12 members organizations.

Join other member organizations in continuously adapting the expansive vocabulary and language used by millions of organizations while leveraging more than 40 years of cross-industry standards development knowledge.

Membership categories and associated dues are based on the size and type of organization or individual, as well as the committee you intend to participate with.

To apply for an X12 membership, complete and submit an application form which will be reviewed and verified, then you will be notified of the next steps. Some important considerations for your application include the type and size of your organization, your named primary representative, and committee-subcommittee you intend to participate with.

Renew Membership

To renew an X12 membership, complete and submit an application form which will be reviewed and verified, then you will be notified of the next steps. Some important considerations for your application include the type and size of your organization, your named primary representative, and committee-subcommittee you intend to participate with.

Licensing Program

External code lists, technical reports.

• X12 Transaction Sets

By Industry

Intellectual property use.

Online access to all available versions of X12 products, including The EDI Standard, Code Source Directory, Control Standards, EDI Standard Figures, Guidelines and Technical Reports.

Multi-tier licensing categories are based on how licensees benefit from X12's work, replacing traditional one-size-fits-all approaches. Categories include Commercial, Internal, Developer and more.

X12 produces three types of documents to facilitate consistency across implementations of its work.

• Type 2: Reference Model
• Type 3: Implementation Guide
• Type 4: Clarification Paper

All X12 Transaction Sets

X12 defines and maintains transaction sets that establish the data content exchanged for specific business purposes. Each transaction set is maintained by a subcommittee operating within X12’s Accredited Standards Committee.

X12 standards are the workhorse of business to business exchanges proven by the billions of daily transactions within and across many industries including:

• Health Care
• Supply Chain
• Transportation

X12 has developed standards and associated products to facilitate the transmission of electronic business messages for over 40 years. X12 manages the exclusive copyright to all standards, publications, and products, and such works do not constitute joint works of authorship eligible for joint copyright.

All X12 work products are copyrighted. Any use of any X12 work product must be compliant with US Copyright laws and X12 Intellectual Property policies.

Industry Groups and Caucuses

Chartered by the American National Standards Institute for more than 40 years, X12 develops and maintains EDI standards and XML schemas which drive business processes globally. X12's diverse membership includes technologists and business process experts in health care, insurance, transportation, finance, government, supply chain and other industries.

Corporate Mission and Principles

X12 standards are the workhorse of business to business exchanges proven by the billions of transactions based on X12 standards that are used daily in various industries including supply chain, transportation, government, finance, and health care. Millions of entities around the world have an established infrastructure that supports X12 transactions.

Introducing neX12...

X12 is well-positioned to continue to serve its members and the large install base by continuing to support the existing metadata, standards, and implementation tools while also focusing on several key collaborative initiatives.

• Glass: X12's Online Viewer
• Bridge: Standardized Syntax Neutral X12 Metadata
• ARC: Annual Release Cycle

X12 is led by the X12 Board of Directors (Board). The X12 Board and the Accredited Standards Committee’s Steering group (Steering) collaborate to ensure the best interests of X12 are served. Each group has specific responsibilities and the groups cooperatively handle items or issues that span the responsibilities of both groups.

X12 appoints various types of liaisons, including external and internal liaisons. Internal liaisons coordinate between two X12 groups. External liaisons represent X12's interests to another organization as defined in a formal agreement between the two organizations. More information is available in X12 Liaisons (CAP17).

X12 welcomes the assembling of members with common interests as industry groups and caucuses.

Current and past groups and caucuses include:

• Clearinghouse Caucus
• Connectivity Caucus
• Dental Caucus
• Medicaid Caucus
• Provider Caucus
• Tricare Caucus
• Innovation Taskforce

X12 is pleased to recognize individual members and industry representatives whose contributions and achievements have played a role in the development of cross-industry eCommerce standards.

Edward A. Guilbert Lifetime Achievement Award

Earl “Buddy” Bass Achievement Award

Distinguished Service Award

Important Dates

Release schedule, x12 recommendations to ncvhs.

Upcoming meetings:

This page lists X12 Pilots that are currently in progress.

PIL01 – Publishing X12 Data Maps

PIL02b1 – Publishing and Maintaining Externally Developed Implementation Guides

PIL02b2 – Publishing and Maintaining Externally Developed Implementation Guides

PIL03 - Annual Release Cycle (ARC)

The EDI Standard is published once per year in January.

Proposed modifications to the current EDI Standard proceed through a series of ballots and must be approved by impacted subcommittees, the Technical Assessment Subcommittee (TAS), and the Accredited Standards Committee stakeholders in order to be included in the next publication.

The tables on this page depict the key dates for various steps in a normal modification/publication cycle.

X12 has submitted the first two in a series of recommendations related to advancing the version of already adopted and mandated transactions and proposing additional transactions for adoption.

Based on industry feedback, X12 is using a phased approach for the recommendations rather than presenting the entire catalog of adopted and mandated transactions at once. Each recommendation will cover a set of logically grouped transactions and will include supporting information that will assist reviewers as they look at the functionality enhancements and other revisions.

Policies and Procedures

Meeting minutes, requests for interpretation, info center.

• X12 EDI Examples

Transaction Flow

X12 welcomes feedback. Submit the form with any questions, comments, or suggestions related to corporate activities or programs. This feedback is used to inform X12's decision-making processes, policies, and question and answer resources. This form is not used to request maintenance (revisions) to X12 products or to submit comments related to an internal or public review period.

X12 maintains policies and procedures that govern its corporate, committee, and subordinate group activities and posts them online to ensure they are easily accessible to members and other materially-interested parties.

Frequently Used Forms

Browse and download meeting minutes by committee.

Review X12's official interpretations based on submitted RFIs related to the meaning and use of X12 Standards, Guidelines, and Technical Reports, including Technical Report Type 3 (TR3) implementation guidelines. Submit a request for interpretation (RFI) related to the implementation and use of X12 work.

Information about the X12 organization, its activities, committees & subcommittees, tools, products, and processes. Information is presented as a PowerPoint deck, informational paper, educational material, or checklist. Content is added to this page regularly.

Information related to the X12 corporation is listed in the Corporate section below. Committee-level information is listed in each committee's separate section. Policies and procedures specific to a committee's subordinate groups, like subcommittees, task groups, action groups, and work groups, are also listed in the committee's section.

X12 EDI Standard Examples

X12 defines and maintains transaction sets that establish the data content exchanged for specific business purposes and, in some cases, implementation guides that describe the use of one or more transaction sets related to a single business purpose or use case. The diagrams on the following pages depict various exchanges between trading partners.

Supply Chain Transaction Flow

Health Care Transaction Flow

Contact us through email, mail, or over the phone. All of our contact information is here.

First-time Standing Meeting Attendee Information

If you are joining us for the first time at the Summer 2024 Standing Meeting , we extend our warmest welcome and look forward to getting to know you. We're excited to hear your perspectives during our collaborative discussions.

To ensure you have an opportunity to learn more about the X12 organization before arriving in Jacksonville, we recommend that you prepare to participate in the subcommittees, task groups, and work groups that best match up with your knowledge, experience, skills, and interests.

To help support this effort, we've prepared an Introduction to X12 presentation  posted to our Info Center . We suggest that you take a few minutes to view it and jot down any questions.

When you arrive in Jacksonville, plan to attend our  First-timer Welcome  session on Monday at 11:30 AM local time. Gary Beatty, chair of our Accredited Standards Committee (ASC) will share some helpful tips for making the most of your time at the meeting and answer your questions.

If you need more information during the meeting, visit the X12 Registration desk where there will always be someone there who can assist you or direct you to the right person who can. 

Again, I look forward to meeting you in Jacksonville. Mark your calendar to join us at Monday evening's reception. This friendly gathering is a great opportunity to meet and get acquanted with many of our X12 industry experts.

Cathy Sheppard X12 CEO

Back to Top