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Introduction to Microsoft Teams

Oct 30, 2019

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Introduction to Microsoft Teams. Chat-centered workspace in Office 365. Agenda. Microsoft Teams Introduction Microsoft Teams Features Microsoft Teams Requirements Appendix Items. Goals of this Training. Get an understanding of what Microsoft Teams can do for you

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Introduction to Microsoft Teams Chat-centered workspace in Office 365

Agenda • Microsoft Teams Introduction • Microsoft Teams Features • Microsoft Teams Requirements • Appendix Items

Goals of this Training • Get an understanding of what Microsoft Teams can do for you • Highlight some key features to help increase your organizations productivity • Identify the Licensing, Deployment and Software requirements

Out of Scope • How to Deploy Microsoft Teams • Settings Management • Overview of Meetings • Chat Services

How our work has changed N O W T H E N Employees work on 2x more teams now than they did five years ago1 1 Source: 2009, 2014 US IW Survey

Ineffective collaboration has real costs Agility Takes longer to make and execute decisions Quality Worse decisions due to incomplet data Innovation Discoveries aren’t leveraged in other areas

Office 365: Complete Group Collaboration Solution Addressing the unique needs and workstyle of each group Call and meet Chat Email and schedule Create, share, find content Connect across the org Trust Control on your terms with cross application security & compliance Graph Discover content and people with cross application intelligence Groups Move from task to task with cross application group membership

Chat-based workspace in Office 365 Chat for today’s teams A hub for teamwork Security teams trust Customizable for each team Communicate in the moment and keep everyone in the know Give your team quick access to information they need right in Office 365 Get the enterprise-level security and compliance features you expect from Office 365. Tailor your workspace to include content and capabilities your team needs every day.

Teams and Channels Helps groups of people get organized with more focused conversations.

Teams Teams are the overall group of people working on a project. They can range in size from a small product team to a larger organization.

Creating Teams Create teams by adding member individually by email aliases or security groups. Every new team will have a default favorite channel called General, you can use it for whatever you like.

Channels Teams are made up of Channels, each covering a different topic. Only favorited Channels will show up in the left pane, other channels will show up if there is a notification for you. The remaining channels can be accessed by clicking more.

Creating Channels Channels are open to everyone on the Team, so anyone can drop in and see what everyone is talking about. Channels can be created to cover Topics, Departments, or Projects.

Teams Owners • There can only be 10 owners per Team • Owners can: • Add new members and other owners • Manage Team settings: • Enable\Disable @Mentioning • Allowing GIFs, stickers, memes, and moderation settings • Rename the Team • Delete the Team

Teams Members • There can be as many as 600 members per Team • Members can add additional channels to the team

Productive Chat Threaded conversations

Threaded Conversations In channels you can reply directly to a message, keeping the discussion easy to follow.

Like and Save messages At the top right corner of all messages in Channels, you have an option to like messages or save them for later. Saved messages will be kept in Saved along the left rail.

Documents and Conversations You can review a file with the conversation along side it. When you give feedback and comment, it’ll also appear back in the channel so no one loses the history.

Mention Team Members You can also bring people’s attention by @Mentioning them, just type the @ symbol before their name. And if you admin enables it, you can @mention your whole team or any channel.

Ways to Express Yourself Everything from emojis to GIFs to stickers and memes that you can actually edit, are there for you to showcase the personality of your team and add some flare to the conversation.

Private Conversations Open team channels are great for collaboration, but sometimes you need to talk privately

Chat By selecting Chat along the left side of the application, you can have private conversations with your teammates.

Group Chat Simple click the new chat icon and type the names of the people you want to add to a conversation. You can add up to nine people in a group chat.

Sharing Files You can add files from your computer or OneDrive for Business account

Meetings Microsoft Teams makes it easy for people in a channel to go from a group conversation to a meeting.

Start a Meeting In a channel conversation, click the Meet Now icon in the compose box. Or keep all the context of an existing conversation by clicking the Meet Now icon in the reply box.

Notify Team Members of the Meeting Once you’re in, you can invite the people from your conversation, or anyone from the team by clicking on their name.

Find a Meeting While you’re waiting for people to join, other team members who follow the channel will see that a meeting has started. They don’t need to join the meeting to see who’s in attendance.

Join a Meeting One click, and you are in the meeting.

Full Bleed Video Leveraging the full width of the screen, the audio and video experience make remote team members feel like they’re really part of the conversation.

Share your screen Once you are in the meeting, you can share you desktop. The content layout lets everyone see what’s being shared. Along with people’s facial expressions.

Meeting History Once the meeting is done, people who couldn’t join will see that the meeting happened in the context of the conversation.

Scheduled Meetings On demand meetings are great if you need to meet at a moment’s notice, but what if you want to schedule a meeting ahead of time? We’ve got you covered.

Tabs and Connectors Allow you to integrate the tools and services you love right into your chat or channel

Tabs Tabs are always visible at the top and stay with the conversation, so everyone can get to them easily.

Default Tabs You automatically get a couple of tabs. Files that get uploaded will live in the Files tab and notes people add will live in the Notes tab.

Add a Tab There are a variety of data and services you can integrate into your channel using tabs.

Planner A planner for tracking tasks and managing work items.

Chat about a Tab You can start a conversation in the Tab. Team members can follow the discussion here, or back in the conversation Tab.

Connectors Office 365 Connectors in Microsoft Teams

Connectors Connectors allow your Microsoft Teams users to receive updates right from popular services such as Twitter, Trello, Wunderlist, GitHub, and VSTS. Updates show up as rich cards in channels.

Connector Framework • For a more comprehensive list of Connectors and introduction to connectors check out Connect apps to your groups • If you’re interested in building your own Connectors, check out the Office 365 Connectors development site

Bots Bots allow users to complete tasks such as querying information and performing commands

T-Bot T-Bot gets you using Microsoft Teams quickly and more effectively by answering your questions and providing help. Type a question directly to T-Bot in a chat or browse the menu.

Bot Framework • Integrate existing line of business systems with Microsoft Teams via a bot • A full suite of indispensable bots are coming soon • Check out the Microsoft Bot Framework

O365 Licensing Requirements Microsoft Teams is currently available in preview to customers with • Business Essentials • Business Premium • Enterprise E1, E3, and E5 subscriptions. • Existing E4 subscriptions (Retired SKU)

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Introduction to collaborating with Microsoft Teams

Learn how you can use Microsoft Teams to communicate and collaborate more effectively with the people you work with.

Learning objectives

After completing this module, you should be able to:

• Describe the value of using Microsoft Teams for collaboration
• Identify the core features of Microsoft Teams
• Identify scenarios appropriate for using Microsoft Teams

Prerequisites

• Familiarity with Microsoft Teams.
• Introduction min
• What is Microsoft Teams? min
• How to collaborate with Microsoft Teams min
• When to use Microsoft Teams min
• Knowledge check min
• Summary min

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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Introduction to Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

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Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen

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5+ Best Slides for Team Introduction in a PowerPoint Presentation

Last updated on January 8th, 2024

Are you making a pitch deck or applying for a project? Have you considered adding a slide to introduce your team? Your team is not only a part of your company but also your final product or project outcome! Their skills and experience reflect the arsenal you possess for delivering the outcome you are pitching to an audience. This is why you must spend some time introducing your team as a part of your pitch.

What is a Team Introduction Slide?

A team introduction slide introduces a team before the audience. Team introduction slides are used by organizations to provide the audience an overview of the skills and expertise of their team members. This can be helpful during pitch decks, when bidding for projects, introducing a company before an audience, etc. The reason for introducing your team during a presentation is to showcase the capability of your organization. Since your team is truly the quality of outcome you can provide to your clients.

Why Should You Introduce Your Team?

To introduce your organization.

One of the basic reasons for adding a company profile in your presentation is to discuss your organization during an introductory session. Regardless of whether you are presenting a presentation before potential clients, a bunch of students at a college event, or industry experts, introducing your team is a part of introducing your organization before the audience.

To Pitch Your Organization for a Contract or Investment

A team introduction slide is like showcasing a part of your portfolio or company profile. Many professionally designed PowerPoint templates provide such a sample intro slide by default, as this can be a key part of an important presentation where you are trying to pitch your organization as the best candidate to acquire a contract or attract investment. Another reason for providing such a slide can be to create a positive organizational image by showing off how good your team is and why they are the best team to get the job done.

To Prove Your Team can Deliver Desired Results

You don’t necessarily need to have a very experienced team to make a case for your organization to be good at your job. Even startups with an experienced, yet qualified team can emphasize how young, innovative, and academically qualified the team is. Similarly, a team with a vast experience in the industry can be a good selling point for your services.

To Create a Positive Image

Many businesses take pride in their teams and try to use their capabilities as a highlight to build a positive image for their business. For example, a startup might want to emphasize that their team contains people who have worked for other reputable organizations in the past and have the requisite experience to propel their company forward. This type of image building can be good for attracting potential clients and to get recognized in the industry.

Key Elements of a Team Introduction Slide

A team introduction slide can contain basic information about your team. Some of the key elements that your slide should have are mentioned below.

Inclusion of Key Members

The most basic team introduction slides contain a name and designation for each of the key team members highlighted in the slide. This might include the organizational head, vice president, director, project manager, etc. Since medium-sized or large organizations can have a lor of employees, you don’t need to include everyone in your team introduction slide. Usually, you can include the top tier and the most qualified individuals. If you are creating a pitch deck, you might want to focus on your core team, along with a few senior officials in the slide.

Professional Summary

While it can be hard to cram in a professional summary for each individual, especially if you have more than 5 people listed in your intro slide, a few words to highlight the qualifications of each individual can be quite useful. For the purpose of brevity, you can add the names and designations of your employees, along with their key qualifications below their names to show what expertise they possess.

A Face to the Name

While some people might prefer not to add pictures for their team, this can be a useful addition to a team introduction slide, since adding a face to a name can make the team look more realistic and can also have a positive impact on your presentation.

Examples of Slides for Team Introduction

We have compiled a list of slides that can help you create a team introduction for your next presentation. The below-mentioned PowerPoint templates not only serve as an example for making team introduction slides but can also help you create comprehensive pitch decks, and other types of presentations meant to highlight your organization.

1. Introduce Company Profile PowerPoint Template

This PowerPoint template has been designed to enable presenters to create comprehensive company introductions. You can create entire company profiles and also introduce your team with their names, designation, and a brief summary about them. What makes this template quite comprehensive for team introductions is that it also provides additional slides for emphasizing certain team members to highlight their qualifications and achievements. The template also provides an organizational chart with some team members highlighted.

2. Team PowerPoint Infographic Layout

The Team Infographic PowerPoint Layout is a slide to introduce your team which is a part of a PowerPoint template with comprehensive slides for making business presentations. This slide provides a basic collage-like layout for presenting your team with a name, designation, and a picture for each team member. The default layout allows introducing up to five team members, with scope for duplicating the placeholders to add more individuals. You can also add additional placeholders to add a description for each team member.

3. Multi-Purpose Business PowerPoint Template with Slide for Team Introduction

The Multi-Purpose Business PowerPoint Template comes with a slide for a team introduction where you can highlight your key team members with their pictures, name, designation, and qualification. The slide is meant to introduce a handful of team members, where you can also duplicate slide elements to increase the number of team members you intend to showcase. Other than teams, this is a comprehensive PowerPoint template for introducing your company, services, projects, etc.

4. Team Discussion PowerPoint Template

This presentation deck contains slides for creating effective business plans, team-oriented and brainstorming slides, pitch decks, and the like. You can use this multi-purpose template to create a variety of business-themed slides and also introduce our team using a simple team introduction slide. This template is an example of how to create a crisp team introduction, business plan, and other types of business presentations. You can pick and choose the slides relevant to your presentation topic and make something that is easy to create and present with simple, flat design layouts.

5. Free Team Building PowerPoint Template

The Free Team Building PowerPoint Template is a minimalist team-oriented template with a title slide and a few basic slides to help you create slides about your team. the lively title slide depicts a team holding speech bubbles and a placeholder for a title. This is followed by slides with default layouts for making lists, comparisons, and other types of slides.

Final Words

Introducing your team in a slide is as important as other aspects of your business. Showing that you have a reliable team can help you build a positive image for your company and brand, as well as enable you to create a convincing pitch deck. Introducing your team also shows that your organization values and trusts its team members to reach desired goals.

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Microsoft 365 Life Hacks > Presentations > How to introduce yourself in a presentation

How to introduce yourself in a presentation

A well-executed presentation should captivate your audience and listeners. The first step to gaining their attention is creating an engaging introduction. Learn why presentation introductions are important and how to properly execute one for your presentation.

Why are presentation introductions important?

Presentation delivery impacts your audience’s reception and listening skills. A dull delivery can deter listeners and potentially leave them disinterested. Conversely, an effective delivery can engage your audience, promote active listening, and stimulate substantive discussion.

Presentation introductions also help to establish the outline of your presentation and give the audience an idea of what is to come. Introductions play a crucial role in captivating listeners from the onset and building momentum. They address who you are, why the audience should be invested, state the topic, establish credibility, preview the main points, and establish the cadence and tone of your presentation. Before you dive into the content of your presentation, ensure you establish an effective introduction to captivate your audience.

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How to begin a presentation introduction

To establish rapport with your audience, here are some tips to effectively introduce yourself and your presentation:

Be clear and concise

A succinct introduction makes it easier for your audience to follow. Keep your introduction simple, short, and include only necessary information. State your name and topic clearly so your audience knows you from the beginning. Avoid unnecessary details or lengthy anecdotes in your introduction to keep things focused and to the point.

Provide pertinent background information

In addition to your name and topic, highlight anything else that is relevant. You can include your education, work background, qualifications, and other information. Most importantly, ensure the information you disclose is directly relevant to yourself and presentation.

Create a hook or attention getter

Once you’ve established your name and topic, create an engaging hook or attention getter. Your introduction can be funny, clever, or it can captivate your audience. Have fun creating an introduction, but be sure to align your tone and delivery to your audience.

Outline your presentation

Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents.

Practice and refine

Once you’ve created a solid introduction, rehearse your introduction until the delivery is organic and smooth. Confidence is key for an optimal delivery. Speak clearly, practice eye contact, and use storytelling to engage your audience.

Be authentic

Above all, be yourself—authenticity helps you build trust and connection with your audience. Carry you character, speech, and personality into your presentation to draw in your audience.

A successful introduction establishes tone, cadence, topic, and showcases your personality. Gain your audience’s attention and effectively deliver your presentation with an effective introduction. For more ways to engage your audience and improve presentation delivery , learn more presentation tips .

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Introducing Microsoft 365 Copilot: your copilot for work

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Harnessing the power of AI, Microsoft 365 Copilot turns your words into the most powerful productivity tool on the planet

REDMOND, Wash. — March 16, 2023 —  On Thursday, Microsoft Corp. announced it is bringing the power of next-generation AI to its workplace productivity tools with Microsoft 365 Copilot. Currently in testing with select commercial customers, Copilot combines the power of large language models (LLMs) with business data and the Microsoft 365 apps, to unleash creativity, unlock productivity and uplevel skills.

Customers will experience Microsoft 365 Copilot in two ways

Microsoft 365 Copilot isn’t just a better way of doing the same things. It’s an entirely new way of working. Copilot will work alongside Microsoft 365 customers in two ways:

• First, it is embedded in the Microsoft 365 apps people use every day — Word, Excel, PowerPoint, Outlook, Teams and more.
• Today, the company also announced an entirely new experience: Business Chat. Business Chat works across the LLM, the Microsoft 365 apps, and a customer’s calendar, emails, chats, documents, meetings and contacts to do things that people weren’t able to do before. With natural language prompts like “tell my team how we updated the product strategy,” Business Chat will generate a status update based on the morning’s meetings, emails and chat threads.

With Copilot, the customer is always in control. Customers decide what to keep, modify or discard. With these new tools, people can be more creative in Word, more analytical in Excel, more expressive in PowerPoint, more productive in Outlook and more collaborative in Teams.

“Copilot combines the power of large language models with your data and apps to turn your words into the most powerful productivity tool on the planet,” said Jared Spataro, corporate vice president, Modern Work and Business Applications, Microsoft. “By grounding in your business content and context, Copilot delivers results that are relevant and actionable. It’s enterprise-ready, built on Microsoft’s comprehensive approach to security, compliance, privacy and responsible AI. Copilot marks a new era of computing that will fundamentally transform the way we work.”

A whole new way to work

Microsoft 365 Copilot is seamlessly integrated in the apps people use every day, helping them stay in the flow of work and freeing them to focus more on the task at hand and less on the busy work.

• Copilot in Word writes, edits, summarizes and creates right alongside people as they work.
• Copilot in PowerPoint enables the creation process by turning ideas into a designed presentation through natural language commands.
• Copilot in Excel helps unlock insights, identify trends or create professional-looking data visualizations in a fraction of the time.
• Copilot in Outlook can help synthesize and manage the inbox to allow more time to be spent on actually communicating.
• Copilot in Teams makes meetings more productive with real-time summaries and action items directly in the context of the conversation.
• Copilot in Power Platform will help developers of all skill levels accelerate and streamline development with low-code tools with the introduction of two new capabilities within Power Apps and Power Virtual Agents.
• Business Chat brings together data from across documents, presentations, email, calendar, notes and contacts to help summarize chats, write emails, find key dates or even write a plan based on other project files.

Microsoft has built Microsoft 365 Copilot with its existing commitments to data security and privacy in the enterprise, grounded in AI principles and Responsible AI Standard and decades of research. Copilot’s large language models are not trained on customer content or on individual prompts. Microsoft 365 Copilot will deliver enterprise-ready AI at scale.

Earlier this month Microsoft announced Dynamics 365 Copilot as the world’s first AI Copilot in both CRM and ERP to bring the next-generation AI to every line of business. And now, Copilot is coming to all Microsoft productivity apps — Word, Excel, PowerPoint, Outlook, Teams, Microsoft Viva, Power Platform and more. Specifics on pricing and licensing will be shared soon. Microsoft 365 Copilot is already being tested with a small group of customers to get the critical feedback required to improve these models as they scale.

Microsoft (Nasdaq “MSFT” @microsoft) enables digital transformation for the era of an intelligent cloud and an intelligent edge. Its mission is to empower every person and every organization on the planet to achieve more.

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Microsoft Media Relations, WE Communications, (425) 638-7777, [email protected]

Note to editors: For more information, news and perspectives from Microsoft, please visit the Microsoft News Center at  http://news.microsoft.com . Web links, telephone numbers and titles were correct at time of publication but may have changed. For additional assistance, journalists and analysts may contact Microsoft’s Rapid Response Team or other appropriate contacts listed at  https://news.microsoft.com/microsoft-public-relations-contacts .

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Copilot tutorial: Create a presentation with a prompt

Note:  This feature is available to customers with a Copilot for Microsoft 365 (work) license.

Duration: 1 minute 14 seconds

Discover how Copilot in PowerPoint effortlessly creates captivating presentations in just a few prompts and access the full power of Microsoft Designer to bring your ideas to life with professional graphics.

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Seven New Copilot Features in Microsoft 365

Copilot has changed quite a bit since the start of this year . Not only does the bot have an official app , but now anyone with a Microsoft 365 account can access Copilot in apps like Word, PowerPoint, and Excel. Before, it was exclusive to business users.

If you have Microsoft 365 and Copilot Pro, or your company uses this suite of tools, there are some new Copilot features you can access right now. Microsoft announced a list of 14 new Copilot features rolling out this month , but seven of those really apply to admins and management. For the rest of us, the other seven are key new features to look out for:

You can generate images directly in Word and Powerpoint documents

This month, both Word and Powerpoint will let you generate images and search for stock images using Copilot via Microsoft Designer. If you prompt Copilot to generate you an image, it will create and present the usual series of options, which you can choose from to insert into your doc. When using the feature in Powerpoint, Designer will incorporate it in a "compelling slide design."

Reference PDFs, emails, and meetings in Word

Starting last month, Microsoft rolled out the ability to reference PDFs and encrypted Word docs using Copilot in Word. This month, the company will also add the ability to reference Microsoft Cloud info, which includes your emails and meetings. Those updates add on to the data types you could reference previously, including Word and PowerPoint files.

Going forward, you will be able to pull these files types into your prompts with Copilot in Word. If you call on Copilot and ask it to write you a project proposal, you can have Copilot base it on one of these files from an expanded menu. If you discussed the project in depth in a meeting, or if the notes are laid out in a PDF, Copilot will be able to analyze that doc or file and generate a report from it.

Expanded support for creating PowerPoint presentations from PDFs and encrypted Word files

Similarly, Microsoft rolled out the ability to create PowerPoint presentations from new PDF and Word file types in June. You can also reference Word docs and PowerPoint presentations in PowerPoint itself.

However you create a PowerPoint presentation with Copilot, you should notice three key improvements to how the AI handles the PowerPoint doc, including improved titles, sections, and slides; presentation structures with slides for your agenda, sections, and conclusion; and new transitions and animations.

In addition, PowerPoint chat can answer questions using Microsoft cloud, Microsoft Graph, and Bing.

New features in Excel

Microsoft announced three new Copilot features for Excel, all of which are rolling out this month:

Copilot now works with data ranges "resembling tables" with headers along a single row. Microsoft says this is more efficient than before, as you won't need to format data before calling in Copilot.

The edit box is available no matter which cell you have selected, so you can use Copilot without needing to worry about where you are in your spreadsheet.

Copilot will be more conversational with its responses to questions about Excel data, including offering step-by-step instructions for certain tasks.

Copilot in Teams

Do you know who you're chatting with at work? You may think you do, but the more AI features take over our work programs, the less you may be interacting with a real human being.

A new Teams features rolling out right now is Copilot integration in Teams chats and channels. After typing out your message, you can prompt Copilot to adjust your words in any way you want. Microsoft suggests prompts like "add a call to action," "make it persuasive," or "convert my message into a list and add inclusive language."

You might think your boss sent the team a hand-written message, or that you're having a fun chat with a coworker. But, for all you know, they used Copilot to change their words. You may, in fact, be chatting with an LLM.

Copilot lets you rewrite content in SharePoint

Copilot rewriting has come to SharePoint: If you use the app to create websites for your organization, you'll be able to use familiar Copilot tools to rewrite text. It doesn't seem like there's anything particularly innovative here, mind you. It seems like these are the usual rewriting tools you'd expect from generative AI. However, now you can use them directly in SharePoint. This is rolling out this month.

Copilot in Loop

Loop is Microsoft's collaborative workspace app, allowing team members to work together on a project in real time. While you can start a project from scratch with a blank canvas or from a template, Microsoft wants you to use Copilot to generate a "structured document ready for team collaboration." If you use Loop, you can try asking Copilot to set up your workspace based on whatever parameters you need. Microsoft introduced this feature in May.

Microsoft Brings AI Image Generation to Word & Powerpoint, Plus Other New Copilot Features

Microsoft has unveiled a list of new user features for its Copilot chatbot, with the forthcoming integration of AI-generated image creation in Word and PowerPoint the most eye-catching.

Additional Copilot functionality for Teams, Excel, SharePoint and Loop have also been rolled out in June or are on the roadmap for release in the coming weeks.

With no ChatGPT app yet available for Windows devices – despite now having rolled out on Macs – it’s worth discovering how Copilot can enhance your Microsoft 365 experience. We cover some of its most notable new functionality below.

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Word and PowerPoint Level Up

Among the list of new features detailed in Microsoft’s ‘ What’s new in Copilot ‘ blog, the ability to add visuals to Word and PowerPoint documents is the one that’s likely to have the most widespread appeal.

Rolling out to the programs in July, the update will see them co-opting the capabilities of the Microsoft Designer tool for creating AI image creation.

Users will be able to open Copilot while using Word or PowerPoint and then use prompts to create the image they want to insert into the document. Copilot will then employ Microsoft’s stock photography library to simulate the desired image.

The blog shows examples where the user has asked Copilot to “Create an image of a colorful chair in a Claymation style” and “Find me an image of space”.

“PowerPoint and Word users can create the perfect AI-generated image with a simple prompt, or pull in the ideal stock photo. To do this, they just open Copilot and use a prompt to create an image… and Copilot will generate the image.” – Seth Patton, General Manager of product marketing at Microsoft

In addition to image creation, Copilot is also giving Word users extra tools to reference PDFs and emails when creating and editing documents.

While PowerPoint users will be able to incorporate summaries from PDFs and Word documents to quickly produce presentations.

A New Tool for Teams

For users of the Teams messaging app , the Copilot tool can be utilized to customize draft messages before they’re sent.

This allows users to type a prompt such as “add a call to action,” “make it persuasive,” or “convert my message into a list and add inclusive language”, with Copilot then suggesting an alternative version of your draft.

A screen recording embedded in the blog sees Teams’ ‘Adjust’ tool being used to instruct Copilot to add a joke about web design to the message. Our sides may still be fully intact, but the facility of the tool is clear to comprehend.

Additional functionality has also been added to allow greater control over who has access to Teams recordings, transcripts and AI-generated summaries.

Extra Features for Excel and More

Excel users were previously only able to apply Copilot summaries to specific tables. But Microsoft’s AI tool is now able to recognize and analyze unformatted date ranges (so long as they have a single row of headers at the top).

Copilot has also been tweaked in the spreadsheets program so that queries result in “more conversational and comprehensive answers”. And the chatbot can be used to explain formula errors, too.

Elsewhere, businesses using Microsoft’s cloud-based SharePoint tool will get functionality to rewrite text on their pages and news posts. And there’s more scope for AI-assisted document creation in Loop.

The latest changes follow new Copilot features for Microsoft 365 rolled out earlier in the year.

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