microsoft presentation to pdf

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How to Convert Powerpoint to PDF

Last Updated: February 7, 2022 Tested

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 390,658 times. Learn more...

This wikiHow teaches you how to export a Microsoft Powerpoint presentation into a PDF document or convert it using Google Slides.

Using PowerPoint

• In Windows, click on Create PDF/XPS Document , then click Create PDF/XPS .
• On Mac, click on the "File Format:" drop-down at the bottom of the dialog box, then click on PDF .

Using Google Slides

• If you're not logged in automatically, log in or create a free Google account.

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How to convert PPT to PDF?

Step 01. upload the ppt slides document, step 02. convert ppt to pdf, step 03. save the converted file, more tips for converting files free online..

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Select converter:, how to convert ppt to pdf free.

• Select your PowerPoint from your computer.
• Our online PPT to PDF converter will turn your PPT or PPTX into a PDF in seconds.
• Download your new PDF and save it to your computer. When the conversion is done, your PPT, PPTX, and PDF files will be automatically deleted.

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Our free PDF converter is the best solution for converting PowerPoint to PDF files. With our easy-to-use PowerPoint to PDF converter, you can quickly convert your PowerPoint presentations to PDF format while preserving the precise formatting and layout of your slides.

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Our easy-to-use tools make it possible to merge PDFs, split PDFs, compress PDFs, and even delete PDF pages. With several helpful online tools ready for you to use, editing your files has never been easier.

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You can continue to use our online PowerPoint to PDF converter for free, or sign up for a paid subscription for instant and limitless access to our full suite of tools. Added benefits include converting multiple PPT or PPTX files at the same time and unlimited file sizes.

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As long as you can access the Internet, you can turn PPT and PPTX files to PDF whenever you need them, and you can access our other file conversion tools, too. Additionally, our PowerPoint to PDF converter works on any device or OS, like Mac or Windows, that can upload and download files.

All PPT, PPTX, and PDF files uploaded to our server will be encrypted using 256-bit SSL Encryption at the time of download. This is done to help combat against anyone who may want to view your data. Additionally, we will not share or sell your data to anyone else.

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After your PowerPoint file has been successfully converted, our PPT to PDF converter automatically deletes any remaining PPT, PPTX, or PDF documents, just in case you forgot to delete them manually to ensure your data remains secure.

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• Click the “Choose Files” button to select your PPT files.
• Click the “Convert to PDF” button to start the conversion.
• When the status change to “Done” click the “Download PDF” button

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Simply upload your PPT files and click the convert button. You can also batch convert PPT to PDF format. There is no software to install, it works on any web browser. Plus, no annoying registration requirements!

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What is a PDF (Portable Document Format) file?

The Portable Document Format (PDF) is a universal file format that comprises characteristics of both text documents and graphic images which makes it one of the most commonly used file types today. The reason PDF is so widely popular is that it can preserve original document formatting. PDF files always look identical on any device or operating system.

How to open a PDF file?

Most people head right to Adobe Acrobat Reader when they need to open a PDF. Adobe created the PDF standard and its program is certainly the most popular free PDF reader out there. It's completely fine to use, but I find it to be a somewhat bloated program with lots of features that you may never need or want to use.

Most web browsers, like both Chrome and Firefox, can open PDFs themselves. You may or may not need an add-on or extension to do it, but it's pretty handy to have one open automatically when you click a PDF link online. I highly recommend SumatraPDF or MuPDF if you're after something a bit more. Both are free.

Developed by: ISO

Initial Release: 15 June 1993

Useful links:

https://en.wikipedia.org/wiki/Portable_Document_Format

https://acrobat.adobe.com/us/en/why-adobe/about-adobe-pdf.html

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Convert PPT to PDF

Drag and drop a Microsoft PowerPoint file (PPTX or PPT) to convert to PDF. Select a Microsoft PowerPoint file (PPTX or PPT) to convert to PDF. Select a Microsoft PowerPoint file (PPTX or PPT) to convert to PDF. Select a file

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Top Contributors in PowerPoint: Steve Rindsberg  -  Jim_ Gordon  -  John Korchok   ✅

March 11, 2024

Top Contributors in PowerPoint:

Steve Rindsberg  -  Jim_ Gordon  -  John Korchok   ✅

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Ask a new question

Print to PDF without Margins

Hi All – I am trying to publish a widescreen PPT file to PDF without a top or bottom border (just full-screen slides).

I am using:

Microsoft® PowerPoint® for Microsoft 365 MSO (Version 2110 Build 16.0.14527.20270) 64-bit.

OS is Windows 10 Pro.

My Company uses the newer widescreen format slides. Prior to a few weeks ago, I was able to simply "Print to PDF" to produce full-page slides in this format. Now, the slides will only print to PDF with significant margins on top and bottom.

Within "Printer Properties" my only options are to change the paper size. Changing from "Letter" to "Legal" reduces the margins, but they are still present.

"Save As PDF" gets the job done regarding the borders, but then the file size is huge and the text is not recognized.

Again, I am quite befuddled as this has never been an issue before.

I am grateful for all tips and advice. Thanks in advance

Report abuse

Replies (1) .

• Volunteer Moderator

I've already replied to your post about this on Reddit.

https://www.reddit.com/r/powerpoint/comments/racvhd/print_to_pdf_without_margins/  

Nothing wrong with asking in both places, mind. I'm jus too lazy to write it all out again here. ;-)

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capture website as

Create archive.

The "M" of PPTM stands for macro. Macros are programs embedded in Office documents used to automate different tasks. Staring from PowerPoint 2007, PPTX presentations that contain macros are saved with the PPTM extension.

PDF is a document file format that contains text, images, data etc. This document type is Operating System independent. It is an open standard that compresses a document and vector graphics. It can be viewed in web browsers if the PDF plug-in is installed on the browser.

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Create a presentation

Create a presentation in powerpoint for the web.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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Choose "to pdf"

Choose pdf or any other format you need as a result (more than 200 formats supported)

Download your pdf

Let the file convert and you can download your pdf file right afterwards

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Microsoft 365 Life Hacks > Presentations > How you can use AI to help you make the perfect presentation handouts

How you can use AI to help you make the perfect presentation handouts

Enhancing your presentation with a well-crafted handout can significantly improve its impact. A presentation handout, summarizing key information from your slides, not only aids in audience comprehension and engagement but also assists in your preparation.

What is a presentation handout?

Whether you’re creating a lecture, business presentation, or sharing research in a PowerPoint, giving your audience a presentation handout can help them retain the information. A handout can also help them follow along and engage with your presentation. And best of all, creating a presentation handout can help you prepare for the presentation itself— and AI can help you speed up the presentation-handout creation process.

Use AI to help you find examples of presentation handouts

If you’ve never made a presentation handout before, you might not know where to start. It can help to view examples of presentation handouts so you can gain an understanding of what’s expected of you. Use these prompts in your preferred AI platform to help you find presentation handout examples:

• I’m a student creating a presentation on scientific research. Can you show me an example of a presentation handout for a research presentation?
• I’m creating a PowerPoint to share new school rules with my students. Can you help me find a good example of a presentation handout for teachers?
• I’m presenting a business report. Can you help me find a few examples of handouts to go along with a business report presentation?

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Use AI to help you organize your presentation handout

If you’re not sure how to organize your presentation handout, AI can help. You can copy and paste each slide into your favorite AI platform or give it a summary of your presentation. It’s important that you give the AI tool as much context as possible about your presentation to get the best results. Once you’ve given the AI tool enough context about your presentation, try these prompts to organize it:

• What key points from my PowerPoint are essential to include in my presentation handout?
• Based on my presentation, how long does my presentation handout need to be?
• Is there any information in my PowerPoint that doesn’t need to be in my presentation handout?

Ask AI to proofread your presentation handouts

Once you’ve created your presentation handout, you can copy and paste it into your preferred AI platform and ask it to proofread your work. It’s important that your presentation handout is clear and easy to follow. If you want AI to proofread your presentation handout, try these prompts:

• How can I simplify my presentation handout?
• Is my presentation handout clear and easy to read?
• Are there any spelling errors in my presentation?
• How well does my presentation handout follow my presentation?
• Is there any crucial information missing from my presentation handout?
• Can you make sure the style and tone of my presentation handout is professional?

Remember, while AI provides invaluable assistance, a final personal review is essential to catch any details it might miss, such as incorrect contact information. Finally, ensure there’s space for audience notes in your handout and practice your presentation thoroughly for a confident delivery.

When you’re done proofreading your presentation handout, make sure to leave some space in it for your audience to take notes. If you’re printing out your handouts, ensure you have enough copies for your audience. Don’t forget to practice your presentation so that you feel confident.

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How-To Geek

Officesuite review: a fair alternative to microsoft office (for less money).

An OfficeSuite Personal Subscription gives you everything you need to create PDFs, documents, presentations, and spreadsheets with little headache.

Key Takeaways

• OfficeSuite is a cross-compatible, cheaper alternative to Microsoft Office with useful features and similar apps.
• Some minor inconveniences exist in OfficeSuite apps, but the overall functionality is impressive and comparable to popular suites.
• OfficeSuite provides a full suite of productivity apps, including Documents, Slides, PDF, and Sheets, with 50GB of cloud storage included.

If you're looking for a cheaper alternative to widely used office suites like Microsoft Office you'll soon realize how few options are worth your time. OfficeSuite , however, is cross-compatible with Microsoft Office, OpenOffice, and iWork and is a truly respectable alternative to popular app suites if you can deal with a few minor inconveniences.

As an avid user of productivity software, such as Microsoft Office and Microsoft 365 , I want dependability and function. Next in the line is cross-compatibility, which makes it easy to transfer old files made with Office to something like OfficeSuite or OpenOffice. MobiSystems, the developer of OfficeSuite, touts its software as "the best alternative" to Microsoft Office, and I am inclined to agree after spending some time with the five apps in the software's annual subscription plan. If you're someone who's sick of paying for Office or 365 or just sick of the frankly sorry state of OpenOffice (let's be honest), then OfficeSuite is probably the best option you have, unless you'd rather use Google's free productivity apps online, which isn't too helpful if you want to work without depending on Wi-Fi.

OfficeSuite is offering How-To Geek readers 50% off on a Home & Family or Business subscription . Sign up via the link before June 2024 to enjoy the discount.

OfficeSuite Personal

An OfficeSuite plan makes an excellent alternative to other productivity suites. It's cross-compatible with Microsoft Office and OpenOffice files and has many similar features in its Documents, Slides, PDF, and Sheets apps.

• A full suite of productivity apps
• PDF features like annotation, virtual signature, and export included
• 50GB of cloud drive space in MobiDrive
• File conversion at your fingertips in MobiDrive app
• Some features in the apps require a bit of searching and extra clicks
• No automatic word count in Documents app
• The Email app could stand improvement
• Limited compatibility for macOS

OfficeSuite is a Thoughtfully Designed, Compatible Alternative

After receiving a one-year OfficeSuite Personal subscription, I downloaded the software. Then I entered the verification code I received and quickly verified the account via email. I had OfficeSuite up and running in just a few minutes. Once installed, I downloaded several of my existing files from Google Docs and Google Sheets to get myself working, as well as some existing documents on my laptop.

If you don't know how to use all the features of Google's free productivity apps, check out our beginner's guides for both Google Docs and Google Sheets .

When I downloaded a file to my laptop, the corresponding OfficeSuite app gave a helpful pop-up asking me if I wanted to open what I'd just downloaded. This feature, as simple as it was, was one of my favorites since it boosted my efficiency by saving me extra clicks.

But I digress. Each app in OfficeSuite looked very familiar—since I'm used to using Microsoft Office. I was pleased that things weren't too different, and at times, looked nearly identical. However, differences exist in the location of particular actions in most of the apps. For the most part, though, if you've ever dabbled in Microsoft's productivity apps or even Google's suite of online applications, you won't feel thrown out to sea. Each app has a simple, user-friendly interface without looking outdated or cheap (again, sorry, OpenOffice...).

The primary difference is the organization. While Microsoft uses tabs with easier-to-access buttons, OfficeSuite uses drop-down menus, so an action like inserting a table in Sheets will involve finding the "Insert" drop-down menu and selecting "Table," rather than looking for a "Table" button under the "Insert" tab.

All the Apps You Need, With Some Limitations

As a writer, I use word processors a lot. Since I'm also a freelancer, I frequently use PDFs and spreadsheets. And let's not even talk about email—my inbox sometimes gives me nightmares. At any rate, productivity apps are non-negotiable for me; I use them daily for just about everything, from budgeting to tracking invoices to drafting projects.

I had high expectations for OfficeSuite. At the very least, I wanted to see that these apps were workable for someone like me who relies on them regularly. For the most part, I was impressed with the functionality of OfficeSuite's apps and file compatibility, but some definite weaknesses could sway your decision to subscribe. A glaring problem for some users is that OfficeSuite doesn't have a full suite of apps for Mac users yet. The website says the developer will add more modules and features to the macOS version in the future, but since it's unclear when that is, if you're strictly a Mac user, you might want to skip OfficeSuite for now.

OfficeSuite Documents

Although I wasn't impressed by one rather thoughtless design element, OfficeSuite's Documents app was easy to use and had all the helpful features I expected it to have. This included all the basics, like different headers, a format painter tool, a table insert tool, the ability to track changes and add comments to your document, and more. It also has a built-in AI assistant for paraphrasing sentences.

My biggest gripe with Documents was the word counter—at first glance, there isn't one. I was expecting to find one at the bottom of the program, like its location in Microsoft Office, but it seems OfficeSuite had other ideas. Does Microsoft own the rights to word counters at the bottom? I don't know. What I do know is that, as a writer, word count is essential to me. So I hunted through tabs and finally found it nestled underneath the "Review" tab. Upon discovery, I found out there's also a keyboard shortcut to open it (Control-Shift-G). However, while it displays the word and character count, keeping it visible is impossible. So I had to open it every time I wanted to see what stage my draft was at. For me, this was a significant pain point.

Other useful features seemed to be well-organized and easy to find. A few actions required a couple of extra clicks than seemed necessary. For instance, accessing "merge formatting" or inserting a link didn't have buttons—I had to dig for them. The alt key codes I usually use to insert symbols like em dashes didn't work in Documents. Instead, I had to use the Unicode keys in the Symbols menu.

OfficeSuite PDF

Using OfficeSuite's PDF was a pleasure because it was clearly laid out and easy to locate helpful tools like highlighting, export buttons, and a digital signature tool. I wasn't able to edit PDFs with my membership, as that's not included without purchasing a license for PDF Extra ($50 per year or $100 lifetime license). I didn't find this to be bothersome, since I could easily convert a PDF to a Word document and then save it as a PDF again if I needed a new version of it.

The signature tool and the ability to export watermark-free PDFs as Word docs, Excel docs, PowerPoints, or ePub files were the highlights for me. And I must add that Adobe's free version doesn't let you add a signature to a read-only PDF file.

Since I often have to sign PDFs but don't pay for an Adobe membership, I'm typically paying one-off fees for online services to add electronic signatures, and this small feature is a major win, if you ask me.

OfficeSuite Slides

While I don't make that many presentations these days, OfficeSuite's Slides offers a convenient alternative to the Microsoft PowerPoint app. I downloaded old college presentations I had saved and opened them with zero difficulty. I was also able to edit those, and I found most of the Slides tools were well organized.

As far as creating a new presentation goes, Slides doesn't have very many preset layouts—13 in total. The presets it does have are nice, but if you like a lot of design options like me, I'd suggest downloading compatible themes. I downloaded some for free from Slidesgo, such as this cherry blossom theme .

Other helpful editing tools that gave presentations more panache were easily accessible, such as transitions, animation options, and the ability to insert music, photos, and videos. I could see Slides working well for people who are educators, trainers, and students, and I was unable to tell that much difference between Slides and Microsoft's alternative barring some organizational differences.

OfficeSuite Mail

If I had to pick my least favorite app that comes with OfficeSuite, it would be the Mail app. Personally, this might be a bias because I never like to use email apps that conglomerate all my mail into one inbox. I prefer Gmail's organized categorization, and I'm also a little bit over-the-top with how many labels I create to store important emails for later. Nonetheless, the Mail app does its job, with limitations.

For instance, I couldn't see a reply in a thread after just sending a response to someone, as I would be able to do with Gmail. I also noticed a particular lethargy the app seemed to have when opening any of my labels. It was slow to load folders of emails, but pretty fast to load individual ones that were in my inbox, which wasn't a huge deal but enough to make me wish I was in my Gmail browser window instead since it's generally speedy.

The layout itself was fairly benign and easy to understand, so if you're someone who likes to link to multiple email accounts (OfficeSuite's Mail lets you link up to 10 email accounts) and have them all in one place, you might be okay with this app. Sadly, I just didn't prefer it, and I found it to be more annoying than helpful. It's something akin to Microsoft's preinstalled Mail app on a Windows PC. If you like that, you might like this one.

The best aspect, in my opinion, was the Mail app's calendar sync, which links to your Google Calendar (or other calendar apps). I easily edited events, deleted events, and also got a cute little reminder that dinged its way onto my screen to remind me my work shift was starting. The Mail app is also PC-only, so it's limited in its helpfulness if you're on the go.

OfficeSuite Sheets

Using Sheets was almost as efficient as Excel, but I did notice a tiny lag when entering data. It was negligible enough to overlook, however, and I used Sheets to continue budgeting and freelancing spreadsheets, as well as track my submissions to literary magazines and shamelessly color code blocks of data.

Highlighting a single column of text gave me the expected figures for average, count, and sum, and when I pulled up Excel to get a side-by-side glance at the layout, most major items were in similar spots on the Sheets version. Which is probably why everything was so easy for me to find. For my purposes, Sheets performed just as well as using Google Sheets or an Excel spreadsheet, with the small issue of data entry speed being off by a hair. If you live and breathe spreadsheets, then the small differences in drop-down menus instead of tabs might be enough to make you wary, but for the casual and moderate spreadsheet creators, the differences are easily ignored.

MobiDrive Cloud Storage: 50GB Included and a Convenient App

Having 50GB of included cloud storage was a helpful feature that I appreciated—especially since that meant I could access important files on my smartphone via the MobiDrive app. I had to download MobiDrive separately on both my computer and phone to get the most out of it. But after I did, I was able to save files to my MobiDrive while working on my laptop, then switch to the MobiDrive app on my phone and edit the same files. This sort of flexibility is something I find priceless, and I think many other professionals do, too.

Its biggest strength is the instant file conversion you can access straight from your smartphone. Looking at a list of experts I made for an interview piece, I tapped the three-dots option to the right of the file in the MobiDrive app and then tapped "Convert."

Then, a list of various file types came up, including go-to basics like HTML, JPG, MP3, PDF, PNG, and RTF. After selecting "PDF," it took less than one minute to convert and show up in my MobiDrive files.

Should You Buy an OfficeSuite Premium License?

OfficeSuite isn't perfect, but if you prefer to save some money and still enjoy a full suite of productivity apps installed on your PC, it's worth the subscription fee. Not only does it cost less than alternatives, but it also functions reasonably well for heavy word processing, PDF editing, creating presentations, and making spreadsheets. It seems to be one of the best options available if you want to avoid Microsoft Office and Microsoft 365, and its few flaws shouldn't be too significant of an issue for most users.