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What should be included in a cover letter?

You may be required to submit a cover letter with your submission. Individual journals may have specific requirements regarding the cover letter's contents, so please consult the individual journal's Guide for Authors.

A cover letter is a simple, brief business letter, designed to introduce your manuscript to a prospective Editor.  If the Guide for Authors does not specify what to include in your cover letter, you may wish to include some of the following items:

• Specify special considerations that should be given to the paper (if any).
• A brief background regarding the research involved or how the data was collected.
• Details of any previous or concurrent submissions.
• It's also useful to provide the Editor-in-Chief with any information that will support your submission (e.g. original or confirmatory data, relevance, topicality).
• The inclusion (or exclusion) of certain Reviewers (if  propose/oppose reviewers  isn't an available step in the submission process).
• Bring to the Editor’s attention any  Conflict of Interest or Permissions information  which may be relevant.  Be sure to upload any accompanying forms or declarations as required to your submission.

Please note: When your manuscript is received at Elsevier, it's considered to be in its 'final form' ready to be reviewed, so please check your manuscript carefully before you submit it to the Editor. A guide to the publication process and getting your article published in an Elsevier journal is available on the Elsevier Publishing Campus .

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How to Submit a Paper for Publication in a Journal

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Table of Contents

Whether you’ve done it before, or not, submitting a paper for publication in a journal is, to say the least, a process that brings great anxiety and stress. After all your hard work for many months, or even years, recognition is finally at your grasp. That is why there no room for mistakes.

What to Expect of the Scientific Publishing Process

If you are a beginner, you might be struggling to know exactly what to do. After all, it is a step-by-step process, sometimes with a lot of players and paperwork involved; it’s not always evident what to do next. An excellent, high-quality manuscript is the best way to give a good impression from the beginning, putting your paper on the right track for a successful submission. At Elsevier, with our Language Editing services , we not only revise your manuscript, but guarantee there are no text errors.

If, on the other hand, you have already published articles, you might have enough experience to know that each paper submission in a journal is different. Either the journal is different, or the context has changed, or the peers are new. You never know what can go right or wrong, other than the variable that lies under your control – that the manuscript is error-free and spot-on for successful acceptance. In this case, you might consider Elsevier’s professional Language Editing services to amend your text to the target journal’s requirements, helping you focus on other projects.

Scientific Paper Submission. Are you ready? Let’s go!

For many researchers, putting their paper through the professional journal submission process is stressful. Here is a simple to-do list which might help you go through all of it with some peace of mind:

• Use an external editing service, such as Elsevier’s Author Services if you need assistance with language.
• Free e-learning modules on preparing your manuscript can be found on Researcher Academy.
• Mendeley makes your life easier by helping you organize your papers, citations and references, accessing them in the cloud on any device, wherever you are.
• Do not rush submitting your article for publication Carefully re-read and revise your manuscript. Re-reading is essential in the research field and helps identify the most common problems and shortcomings in the manuscript, which might otherwise be overlooked. Often, reading your text out loud will uncover more errors than reading silently to yourself. If you are doubtful about the quality of your text, consider Elsevier’s Professional Language Editing services . Our professional team is trained to provide you with an optimal text for successful submission.
• Read the journal’s aims and scope to make sure they match your paper.
• Check whether you can submit – some journals are invitation only.
• Use the journal’s metrics to measure its impact. In fact, you can also check other additional info – like speed and reach to understand if it’s the right one for you.
• If you’re a post doc, check out our free access program.
• Read the aims and scope and author guidelines of your target journal carefully Once you think your manuscript is ready for submission, the next important step is to read the aims and scope of the journals in your target research area. Doing so will improve the chances of having your manuscript accepted for publishing.
• Submit a cover letter with the manuscript Never underestimate the importance of a cover letter addressed to the editor or editor-in-chief of the target journal. A good cover letter should underline 3 main aspects: the main theme of the paper, its originality/novelty and the relevance of the manuscript to the target journal.
• Make a good first impression with your title and abstract The title and abstract are incredibly important components of a manuscript as they are the first elements a journal editor sees. They create interest and curiosity about the whole work.

Now, what happens if your paper gets rejected by the journal ? It is, by no means, the end of the world. There are very real steps you can take to ultimately get published in a reputable journal.

The Science of Article Publishing

Article publishing is every researcher’s aim. It brings visibility and recognition, essential factors for those who intend to build a full career in research. However, most scientists feel handicapped or lost when it comes to conveying their findings or ideas to others. For many, it can be difficult to re-format a certain type of text to another, be aware of formatting requirements and translate their work into visually appealing outcomes. Additionally, keeping track of all the steps needed to submit an article for publication can be overwhelming and take too much time that could be spent doing new research.

At Elsevier, we believe everyone should be doing what they do best: in this case, leave research for scientists and leave the science of turning the best ideas into excellent quality text to our professionals.

Language Editing Services by Elsevier Author Services:

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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

• If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
• First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
• Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
• Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
• To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

• We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
• All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

• The manuscript follows the Instructions for Authors
• All files are in the correct file format and of the appropriate resolution or size
• The spelling and grammar are correct
• You have contact information for all authors
• You have written a persuasive cover letter

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Mastering the Effective Cover Letter for Journal Submission: A Comprehensive Guide

Home » Blog » Mastering the Effective Cover Letter for Journal Submission: A Comprehensive Guide

Understanding the Importance of an Effective Cover Letter

When it comes to submitting your scientific manuscript to a journal, think of your cover letter as your first handshake with the editor. It’s not just a courtesy; it’s an integral part of the submission process. An effective cover letter is your chance to make a strong first impression, to say, “Hey, I’ve got something valuable and exciting to share with your readers.” But it’s more than just a greeting; it’s a strategic tool to advocate for your manuscript.

A well-crafted and effective cover letter does several things. First, it introduces your work to the editor and provides a succinct overview of your study and its significance. It’s your opportunity to explain why your research fits perfectly within the scope of their journal, potentially solving a puzzle or advancing the field in a way that their readership will find compelling.

Moreover, this cover letter sets the stage for your manuscript, highlighting its strengths without overselling them. It addresses any potential concerns an editor might have, such as the study’s uniqueness or ethical considerations, head-on. By doing so, you’re not only showing transparency but also building trust with the journal’s editorial team.

But let’s not forget, the cover letter also serves as a platform to showcase your professionalism and attention to detail. A well-written, error-free letter reflects your commitment to quality, suggesting that the same level of care has been applied to your research and manuscript.

In essence, the cover letter for your journal submission is your advocate, concierge, and first ambassador all rolled into one. It champions your manuscript, ensuring it gets the consideration and review it deserves. So, mastering the effective cover letter is not just about following a format—it’s about understanding its role in your publication journey and leveraging it to set your research apart.

The Anatomy of an Effective Cover Letter

Crafting an effective cover letter for your journal submission is akin to mapping out a well-planned journey for your manuscript. It requires a clear structure, compelling content, and a strategic approach to guide the editor through your submission. Here’s what every winning cover letter should include:

Introduction

Start with the basics: Mention the title of your manuscript and the journal you’re submitting to. Introduce your study briefly, emphasizing its relevance and why you believe it’s a good fit for the journal.

Statement of Significance

This is where you shine a spotlight on the importance of your research. What gap does it fill? How does it advance the field? Make it clear why your work matters and should be read by the journal’s audience.

Alignment with Journal’s Scope

Demonstrate your familiarity with the journal by explaining how your manuscript aligns with its aims and scope. This shows respect for the editor’s work and positions your study as a valuable addition to their publication.

Key Findings and Contributions

Highlight the main findings of your research and its theoretical or practical contributions to the field. Be succinct but persuasive, providing just enough detail to intrigue the editor and underscore the novelty and relevance of your work.

Addressing Potential Concerns

If there are unique circumstances or potential concerns with your submission (e.g., closely related publications, multi-part studies), address them upfront. Honesty and transparency can preempt misunderstandings and demonstrate your integrity as a researcher.

Wrap up your cover letter by reiterating your enthusiasm for the opportunity to publish in the journal and thanking the editor for considering your work. A courteous and professional closing leaves a positive, lasting impression.

Contact Information

Don’t forget to include your contact information, making it easy for the journal’s editorial team to reach you with questions or updates regarding your submission.

Remember, the goal of your effective cover letter is not to regurgitate the details of your manuscript but to complement it by highlighting its significance, novelty, and fit for the journal. Think of it as the opening argument in your case for publication, laying a solid foundation for the detailed evidence presented in your manuscript.

Personalizing Your Introduction: Making a Strong First Impression

The opening lines of your effective cover letter for journal submission are where you set the tone and engage the editor. It’s more than just stating the title of your manuscript and your intent to submit; it’s about making a connection. Here’s how to personalize your introduction effectively:

• Start with Why : Begin by briefly explaining why you chose this specific journal for your manuscript. Is it the journal’s reputation in your field, the match with the journal’s thematic focus, or the impact it has on its readership? This not only shows that you’ve done your homework but also that you value the journal’s contribution to your research area.
• Mention Previous Interactions : If you’ve had previous communications with the journal or its editors, or if you’re responding to an invitation to submit, mention this early on. It provides context and a touchpoint for the editor.
• Express Genuine Interest : Convey your genuine interest in the journal and enthusiasm about the potential of your research to contribute to the field. This enthusiasm can be contagious and prompt the editor to view your submission with keen interest.
• Tailor Your Language : The tone and language should be professional yet accessible. Avoid overly technical jargon in the introduction; save that for the manuscript itself. The goal here is to communicate clearly and effectively, making a strong case for your research.

Making a strong first impression with your introduction is crucial. It’s your chance to engage the editor from the get-go, setting the stage for the rest of your cover letter and, ultimately, your manuscript. By personalizing your introduction, you not only demonstrate respect for the journal and its editorial team but also start building a rapport that can positively influence the submission process.

Outlining the Significance of Your Research

In the heart of your cover letter lies the core of your manuscript: the significance of your research. This section is your opportunity to articulate the value and impact of your work. Here’s how you can effectively convey the importance of your study:

Highlight the Gap Your Research Fills

Begin by setting the scene. What is the current state of research in your field, and where does your work fit in? Identify the gap or challenge your study addresses, and explain how your research moves the needle. This demonstrates not only the relevance of your work but also its potential to make a meaningful contribution.

Emphasize the Novelty and Contributions

What makes your research stand out? Here, you can highlight the innovative aspects of your study, whether it’s a new methodology, findings that challenge existing theories, or the application of research in a novel context. Be clear about how your work advances knowledge in your field and the specific contributions it makes.

Discuss the Broader Impact

Beyond the academic sphere, what are the practical implications of your research? Whether it’s influencing policy, contributing to technological advancements, or addressing societal challenges, showcasing the broader impact of your work can significantly enhance its appeal to the journal.

Make It Relatable

Use language that conveys the excitement and significance of your research without delving into technical jargon. The goal is to make the editor understand and appreciate the value of your work, even if they’re not a specialist in your specific field.

Outlining the significance of your research is about painting a picture of a landscape enhanced by your study. It’s about showing where your research fits in the broader context and how it contributes to advancing knowledge and practice in your field. By doing so, you’re not just submitting a manuscript; you’re offering a new lens through which to view and understand an aspect of your discipline.

How to Align Your Study with the Journal’s Scope

Ensuring your manuscript aligns with the journal’s scope is pivotal for its acceptance. This alignment signals to the editors and reviewers that your research is not only relevant but also contributes meaningfully to the journal’s mission. Here’s how to articulate this alignment in your cover letter:

Research the Journal’s Aims and Scope

Before you even pen that cover letter, dive deep into the journal’s website. Understand its aims, scope, and the audience it serves. This isn’t just about ensuring your research fits; it’s about tailoring your message to resonate with the journal’s editorial priorities.

Draw Clear Connections

Explicitly state how your research fits within the scope of the journal. This could mean highlighting the specific aspect of your study that addresses a gap the journal is keen on filling, or how your findings contribute to a particular theme or debate featured in the journal. Make these connections as clear as possible.

Use the Journal’s Language

Incorporate keywords and phrases from the journal’s aims and scope into your cover letter. This does not mean keyword stuffing, but rather naturally integrating terms that resonate with the journal’s focus. This linguistic alignment can subtly signal that your research is a good fit.

Highlight Relevance to the Journal’s Readership

Explain why your research matters to the journal’s readers. What will they learn or gain from your study? How does it advance the conversation in the field? This shows you understand the journal’s audience and have considered how your work adds value to their professional or academic pursuits.

Reference Relevant Articles from the Journal

If applicable, mention any articles previously published in the journal that relate to your work. This can demonstrate your engagement with the journal’s content and how your research builds upon or diverges from these discussions.

Aligning your study with the journal’s scope is not just a bureaucratic step; it’s a strategic move that shows respect for the journal’s mission and an understanding of its place in the academic community. By clearly articulating this alignment in your cover letter, you significantly increase the chances of your manuscript being viewed favorably by the editorial team.

Highlighting Your Manuscript’s Key Findings

Your cover letter should succinctly highlight the key findings of your research, showcasing the core achievements and their implications. This section is where you get to brag a bit about what your study has uncovered. Here’s how to do it effectively:

Summarize the Main Results

Begin by summarizing your main results in a few sentences. Focus on the outcomes that are most relevant and impactful to your field. Avoid getting bogged down in the details; instead, aim for clarity and brevity, giving the editor a clear snapshot of your findings.

Explain the Implications

After presenting your results, delve into their implications. How do they advance the field? Do they challenge existing theories or practices? Make sure to articulate the significance of your findings in a way that resonates with the broader academic community and aligns with the journal’s focus.

Emphasize the Novelty

If your research introduces new methods, concepts, or insights, highlight these as key findings. Emphasizing the novelty of your work can help differentiate it from other submissions and pique the editor’s interest.

Use Accessible Language

While it’s important to be precise, also ensure your description is accessible to those who might not be specialists in your specific area of research. Avoid jargon and technical terms when possible, or briefly explain them if they’re necessary to convey your findings.

Highlighting your manuscript’s key findings in the effective cover letter is crucial. It gives the editor a compelling reason to consider your manuscript for publication. By effectively summarizing and emphasizing the importance of your results, you can make a strong case for why your research deserves attention.

Addressing Potential Reviewer Concerns Upfront

Preemptively addressing potential concerns in your effective cover letter can significantly influence the editorial process in your favor. It demonstrates foresight, thoroughness, and a commitment to transparency. Here’s how to approach this effectively:

Anticipate Reviewer Questions

Think about the potential weaknesses or questions reviewers might have about your study. These could relate to your methodology, the robustness of your data, or the generalizability of your findings. By anticipating these concerns, you can address them before they even arise.

Provide Context for Controversial Choices

If your research involved unconventional methodologies or controversial choices, provide a brief explanation in your cover letter. Explain why you chose this path and how it strengthens your study. This preemptive clarification can mitigate concerns and highlight your innovative approach.

Acknowledge Limitations

No study is without its limitations, and acknowledging these upfront can be a strength. Briefly mention any significant limitations and, if possible, how you’ve mitigated them. This honesty builds trust and demonstrates a rigorous scientific approach.

Discuss the Uniqueness of Your Study

If there’s a chance your manuscript might be seen as too similar to existing research, clarify what sets your work apart. Highlight the novel aspects of your study, whether it’s in your approach, the data you’ve uncovered, or the implications of your findings.

Addressing potential concerns upfront doesn’t mean your manuscript is flawed; rather, it shows that you’re engaged in a thoughtful, critical examination of your work. This approach can not only alleviate potential objections but also position your manuscript as a strong candidate for publication by showcasing your commitment to a rigorous scientific discourse.

The Do’s and Don’ts of Cover Letter Etiquette

Navigating the nuances of cover letter etiquette can make a significant difference in how your submission is received. Here are some key do’s and don’ts to ensure your cover letter reflects the best professional standards:

• Be Concise : Keep your cover letter to a page or less. Editors are busy, so respect their time by getting straight to the point.
• Personalize Your Letter : Address the editor by name if possible. A personalized greeting can add a touch of professionalism and shows you’ve done your homework.
• Proofread : Typos and grammatical errors can undermine the credibility of your submission. A well-proofed letter shows attention to detail.
• Express Enthusiasm : Let your genuine interest in the journal and belief in the significance of your research shine through, without overdoing it.

Don’t:

• Reiterate Your Abstract : The cover letter is not the place to copy-paste your abstract. Instead, use it to highlight the significance and fit of your research.
• Overstate Your Findings : Be honest about the implications of your research. Overselling your findings can backfire if the claims aren’t supported by the data.
• Ignore Submission Guidelines : If the journal has specific requirements for cover letters, follow them meticulously. This shows respect for the journal’s editorial process.
• Use Generic Language : Tailor your cover letter to each journal submission. A generic, one-size-fits-all letter can come off as impersonal and lazy.

Adhering to these do’s and don’ts will not only help you craft a more effective cover letter but also demonstrate your professionalism and respect for the editorial process. Remember, the cover letter is an integral part of your submission package, and getting it right can significantly influence the first impression you make on the journal’s editorial team.

Crafting a Convincing Conclusion for Your Cover Letter

The conclusion of your cover letter is your final opportunity to make an impression on the editor and reinforce the significance of your submission. Here’s how to craft a conclusion that resonates:

Reiterate the Fit and Significance

Briefly restate why your manuscript is a good fit for the journal and its significance to the field. This is your chance to leave the editor with a strong sense of the value of your work and its potential impact.

Express Your Enthusiasm and Commitment

Convey your enthusiasm for the possibility of publishing in the journal. Let the editor know you’re looking forward to the opportunity to contribute to their publication and the broader academic conversation. Additionally, affirm your willingness to revise your manuscript according to the feedback from the review process, demonstrating your commitment to excellence and collaboration.

Thank the Editor

Always end with a note of thanks for considering your submission. Acknowledging the editor’s time and effort shows respect and professionalism.

Provide Contact Information

Make sure the editor knows how to reach you. Include your email address and phone number, even if it’s already provided elsewhere in your submission package.

A well-crafted conclusion can strengthen your cover letter, leaving a lasting positive impression on the editor. It encapsulates the essence of your submission, underscores your professionalism, and sets the stage for a constructive editorial relationship.

Common Pitfalls to Avoid in Your Cover Letter

A well-crafted cover letter can be a key factor in getting your manuscript noticed, but certain missteps can undermine its effectiveness. Here are some common pitfalls to avoid:

Overlooking Journal Guidelines

One of the quickest ways to make a poor impression is to ignore the journal’s submission guidelines. These may include specific requirements for cover letters. Always tailor your cover letter to meet these guidelines precisely.

Being Too Vague or Generic

Generic cover letters that could apply to any journal not only miss the opportunity to highlight the fit between your manuscript and the journal but also suggest a lack of genuine interest. Be specific about why your work is right for this journal.

Neglecting to Highlight Key Findings

Your cover letter should succinctly summarize the main findings and contributions of your study. Failing to do so can leave the editor unclear about the significance of your work.

Failing to Address Potential Concerns

If there are obvious potential concerns with your manuscript (such as a small sample size or the preliminary nature of the results), failing to address these upfront can be a missed opportunity to frame these issues in the best light.

Overselling Your Study

While it’s important to highlight the significance of your work, avoid overselling your findings or their implications. This can raise red flags for editors and reviewers.

Poor Formatting and Typos

A cover letter riddled with typos, grammatical errors, or formatting issues can undermine your manuscript’s credibility from the outset. Proofread carefully and consider having a colleague review it as well.

Ignoring the Cover Letter’s Tone

The tone of your effective cover letter should be professional yet accessible. Avoid overly technical language that might obscure the significance of your work to the journal editor.

By steering clear of these pitfalls, you can enhance the effectiveness of your cover letter, making a strong case for the publication of your manuscript.

Expert Tips for a Revision-Proof Cover Letter

Creating a cover letter that withstands the scrutiny of journal editors and reviewers requires insight and finesse. Here are expert tips to fortify your cover letter against potential revisions:

Tailor Your Message

Customize your effective cover letter for each journal submission. Demonstrate your understanding of the journal’s audience, scope, and priorities. This personal touch can significantly increase your manuscript’s chances of being considered.

Be Clear and Concise

Clarity and conciseness are your allies. Avoid unnecessary jargon and lengthy explanations. Your goal is to communicate the essence and significance of your research succinctly.

Use a Positive Tone

Maintain a positive and confident tone throughout your cover letter. Focus on the strengths and contributions of your research, while being honest about its limitations.

Highlight the Novelty

Make sure to clearly articulate what is new and important about your research. This can be a key factor in catching the editor’s interest.

Address Ethical Considerations

If your research involves sensitive subjects or potential ethical concerns, briefly outline how these were addressed. Demonstrating ethical rigor can preempt questions and concerns.

Be Proactive About Potential Concerns

If there are aspects of your study that might raise questions (such as preliminary findings or a small sample size), address these proactively. Explain why these do not detract from the validity and relevance of your research.

Offer to Provide Additional Information

Indicate your willingness to provide further details or clarification if needed. This shows your commitment to engaging with the review process constructively.

Express Willingness to Review and Revise

Convey your openness to reviewing and revising your manuscript based on the journal’s feedback. This flexibility can be favorable in the editorial decision-making process.

Crafting a cover letter with these expert tips in mind can set your submission apart, demonstrating not only the value of your research but also your professionalism as a researcher.

Final Checklist Before Submission: Ensuring Your Cover Letter is Submission-Ready

Before hitting the “submit” button, run through this final checklist to make sure your cover letter is polished and poised for success:

1. Personalization : Have you addressed the editor by name, if possible? Personal touches can make a difference.

2. clarity and brevity : is your cover letter concise, clear, and to the point ensure it’s no longer than one page., 3. key findings highlighted : have you clearly highlighted the key findings and significance of your research make sure these stand out., 4. journal fit : have you articulated why your manuscript is a good fit for the journal’s scope and audience this alignment is crucial., 5. novelty and contribution : does your cover letter emphasize the novelty and contributions of your study make sure the unique aspects of your work are front and center., 6. anticipation of concerns : have you addressed any potential concerns or questions about your manuscript preemptive explanations can ease the review process., 7. ethical considerations : if applicable, have you outlined how ethical concerns were addressed in your study, 8. revision willingness : have you expressed your willingness to review and revise based on feedback this shows a collaborative spirit., 9. proofreading : is your cover letter free from typos and grammatical errors a well-proofed letter reflects your professionalism., 10. contact information : have you included your contact information, making it easy for the editor to reach you.

This checklist ensures that your cover letter not only presents your manuscript in the best possible light but also demonstrates your professionalism and readiness for the publication process.

With your cover letter refined and ready, you’re set to make a strong submission. Remember, the cover letter is your first impression on the journal’s editorial team—make it count!

Summary: Why San Francisco Edit Is Your Best Option for Mastering the Cover Letter for Journal Submission

When it comes to scientific manuscript editing and preparing for journal submission, the importance of a polished, professional cover letter cannot be overstated. It’s the first impression you make on the journal’s editorial team, a succinct pitch that highlights the significance and fit of your research. That’s where San Francisco Edit steps in, offering unparalleled expertise in crafting cover letters that open doors.

Our team understands the nuances of academic publishing across science, academia, research, and publishing sectors. We’re adept at articulating the importance of your work, aligning it with the journal’s scope, and presenting it in a way that’s both compelling and concise. Our editors are not just language experts; they have a deep understanding of the scientific process and what journal editors are looking for.

Choosing San Francisco Edit means entrusting your cover letter to specialists who can significantly increase the likelihood of your manuscript being accepted. We provide personalized advice, ensuring your letter is tailored to each specific journal, highlighting your research’s novelty and its potential contribution to the field. Our service is designed to navigate the complexities of journal submission, making the process smoother and more successful.

With San Francisco Edit, you’re not just getting an editing service; you’re gaining a partner in your publication journey. Our commitment to excellence and our detailed understanding of the academic landscape make us the best option for researchers seeking to make an impact with their work.

Contact us today to ensure your cover letter—and your manuscript—stands out in the crowded world of academic publishing.

FAQ’s

What makes a cover letter for journal submission stand out.

A standout cover letter is concise, personalized, clearly articulates the manuscript’s significance and novelty, and demonstrates a good fit with the journal’s scope.

How long should my cover letter be?

Your cover letter should be no longer than one page, succinctly covering all the key points without overloading the editor with unnecessary details.

Can a good cover letter really make a difference in getting published?

Absolutely. A well-crafted cover letter can catch an editor’s attention, making them more inclined to consider your manuscript favorably.

Should I mention potential concerns in my cover letter?

Yes, addressing potential concerns upfront can demonstrate your thoroughness and mitigate any reservations the editor might have.

How does San Francisco Edit tailor cover letters to different journals?

San Francisco Edit thoroughly researches each journal’s aims and scope, tailoring your cover letter to highlight how your manuscript aligns with the journal’s interests and contributes to the field.

Is it worth investing in professional editing for my cover letter?

Investing in professional editing for your cover letter can significantly enhance your manuscript’s chance of acceptance, making it a wise decision for serious researchers.

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10 Tips to write an effective cover letter for journal submission (Download - cover letter template)

Submission Process

Clarinda Cerejo

Editor’s Note: This post was originally published in 2013 and has been refreshed.  

Most journals require that a cover letter be submitted along with each manuscript submitted for publication. Unfortunately, few authors are aware of the actual impact that a cover letter can have: it provides an excellent opportunity to communicate with the journal editor and draw his or her interest to the submitted manuscript.

As is common knowledge, journal editors are swamped with hundreds of submissions, and it’s important to make a good first impression. This editorial in Nature Immunology talks about how a cover letter “initiates a dialog between the authors and the editors” and “serves to whet the appetite of the editors.” So a brief, hurriedly written cover letter with just the basic information—title of the paper, journal name, and contact details of the corresponding author—adds little value to the submission. Here are some additional important points to mention in your cover letter for journal submission:

1. Title of the paper and corresponding author details : Although mentioning these details seems obvious, you should ensure that these are included in your cover letter.    

2. A short summary of your findings :  In just 3-4 sentences, you should summarize the most important findings of your study. It would be best to avoid technical details here. The objective should be to place your findings in the context of the current literature. Ask yourself the following questions to arrive at the major strengths of your study: 

• How does my study add to the present knowledge?
• Does my paper refute or complement the findings of a key paper in the field? What is novel about this study?
• Does this study offer any remarkable future implications?

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3. Motivation for submitting to the journal : After the short summary, add a sentence regarding the suitability of your study for the journal. Write about how it matches the journal scope and why the readers will find it interesting.  

4. Ethical approval : The cover letter for your research paper should mention whether the study was approved by the institutional review board, in case of any possible ethical concerns. In case of clinical trials, mention that informed consent was obtained, and provide the registration/approval number (some journals especially ask for this).  

5. Conflict of interest : Mention whether there are any potential conflicts of interests.  

6. Originality and author agreement: Finally, state that the manuscript is not under consideration for publication by another journal and that all the authors have read the manuscript and agreed to submit it to that journal.  

7. Additional information : Apart from all the above essential information, some journals require additional information to be provided, which could assist the editors in reviewing the manuscript. Ensure that you check your journal formatting guidelines carefully in this regard.

8.  Preferred and non-preferred reviewers : Most journals encourage authors to mention their preferred and non-preferred reviewers because this may help to expedite the review process. Authors should choose reviewers wisely, ensuring that they have no conflicts of interest and will be able to provide an unbiased and valuable assessment.  Also mention any reviewers who should definitely not be appointed because of an existing conflict of interest. Note that the final choice of reviewers rests entirely with the journal editor, who may or may not accept your suggestions.  

9. Prior interaction with any of the editors of that journal : If any of the journal editors has expressed interest in your work during a prior interaction (for example, on social media or at a conference), mention this in your cover letter. Under certain circumstances and with special permission from the journal, you may even address the cover letter to this editor.  

10. Similar competing work: If you think your work is truly groundbreaking and think that another research group may be submitting similar results elsewhere, you can request the editors for a fast-track review process. However, use this option with caution, as it may make journal editors wary.

So that’s all there is to a cover letter for journal submission. 

But what about the letter you need to provide at the time of resubmission (after addressing reviewers’ comments)? In this case, the resubmission cover letter need not repeat the information that was provided on initial submission. Instead, you should thank the journal editor for his or her assessment and the reviewers’ time and comments. Mention whether you agree with all the reviewer’s comments/suggestions. In case of those you don’t agree with, you need to offer a logical point-by-point rebuttal.   

To summarize, remember that the cover letter may be your best and only chance to market your manuscript. A well-drafted impressive cover letter may be a key factor in your manuscript being given serious consideration.

You can download the attached template to write a cover letter for your submission. 

Related reading:

• Dos and don'ts for a great cover letter
• Scientific communication: Using "Dear Mr." or "Dear Ms." in letters
• How to write a great rebuttal letter

Cover Letter Template for Journal Submissions.pdf

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Published on: Apr 18, 2018

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Writing a Cover Letter for Journal Submission [Free Template]

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Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.

Updated on September 20, 2018

The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript's text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.

Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template .

A cover letter should be written like a standard business letter :

Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.

Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report, etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.

Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal's Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal's readers.

Finally, close with a brief paragraph indicating the following:

• The manuscript is original (i.e., you wrote it, not copied it)
• No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
• There are no conflicts of interest to disclose
• A list of potential reviewers (only if requested by the journal)
• Any researchers who should NOT review your manuscript

Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.

Best of luck with your research! If you have any questions about your cover letter, write us anytime.

Ben Mudrak, PhD

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Cover Letter for Journal Submission Templates

Download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ).

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• Cover Letter
• Cover Letter for Journal Submission: Sample & How To Write

Cover Letter for Journal Submission: Sample & How To Write

You spent months doing research and documenting it in a neat manuscript. Make sure it gets published with this guide to cover letters for journal submissions

As seen in:

Every day, you help the world to move forward. Conducting research, performing tests, and working on scientific experiments are a part of your routine. The data you’ve collected must be processed and presented in a neat manuscript.

But wait. Who’s going to read it? Oh, right. You must have an audience. But not just any audience—you need scientists like you to read and review your paper. And to reach them, you must send your work to scientific journals.

To make sure your groundbreaking findings get published in reputable journals, you must write a professional cover letter for journal submission.

This guide will show you:

• A cover letter for journal submissions better than 9 out of 10 others.
• A sample cover letter for manuscript submission that gets your work published.
• A step-by-step guide on how to write a cover letter for a journal submission.
• How a neat abstract can put your scientific career on the right track.

Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that adapt to your content and already have all the formatting in place. Make your document look perfect with zero effort! 

CREATE YOUR COVER LETTER NOW

That’s a sample cover letter for a journal submission made with our builder. See more cover letter templates and create your cover letter here .

Check this cover letter for journal submission sample:

Cover Letter for Journal Submission Sample

Sushmita Devi, M. Sc. 

Psychology Research Fellow, Indian Institute of Psychology & Research, Bangalore

+91 82 97651366

[email protected]

linkedin.com/in/sushmita.devi4

Bangalore, 01.02.2022

Chief Editor

The International Journal of Indian Psychology

Sardar Patel University

Vallabh Vidyanagar, 388120

Dear Mr. Sur,

I'm honoured to submit my manuscript entitled  " Life dissatisfaction and anxiety levels among teenage Instagram users in Bangalore "  to be considered for publication as a case report in The International Journal of Indian Psychology.

As a psychology research fellow at the Indian Institute of Psychology & Research in Bangalore, I have focused on working with youth from various socioeconomic backgrounds. While serving as a counsellor, I've noticed high general anxiety levels, body image issues, eating disorders, and overall life dissatisfaction among 13–18-year-olds who used Instagram regularly and extensively.

I’ve conducted interviews with 168 individuals who declared active use of Instagram, defined as posting on their profiles at least once per day and interacting with the platform for more than 4 hours a day. Each individual filled out a self-assessment questionnaire to provide an overview of their self-esteem and to describe their Instagram habits. After gathering this preliminary data, I have discussed the answers with each participant and further evaluated their mental health.

Since social media is increasingly recognized as a major influence on children and teenagers, it’s also more often seen as a problem by parents and teachers. I believe that the findings presented in my case report may appeal to child psychologists, counsellors, social workers, and educators. Understanding the correlation between Instagram use and mental wellbeing can lead to the creation of health campaigns and establishing ways to enhance the positive effect of social media while minimizing the negative outcomes.

This manuscript examines a different aspect of the issues covered in the following papers also published by The International Journal of Indian Psychology: 

• "The effect of Instagram addiction on quality of life among undergraduate students in Mysuru" by Schwann S Akanksh, Lancy D’Souza, Manish S, published in December 2020.
• "Social Media Use and Social Anxiety among Adolescents" by Cheryl Jolly, published in February 2022
• "Social Media Usage and Social Appearance Anxiety in Young Adults" by Teresa Sharon M A, Zidan Kachhi, Dr. Deepthi Vijayan, published in August 2021.

I declare that this manuscript is original and has not been published before. It is not currently being considered for publication elsewhere. No financial support was received for this study.

As the only author, I have approved the final version of the manuscript and agree to be accountable for all aspects of this work.

I believe that the following individuals would be well suited to reviewing my manuscript:

• Dr. Ehsaan Muni, University of Calcutta, Associate Professor specializing in child and adolescent mental health disorders:  [email protected]  
• Dr. Nupoor Golla, Banaras Hindu University, Assistant Professor specializing in cross-cultural health psychology:  [email protected]  
• Dr. Baldev Mutti, Bangalore University, Assistant Professor specializing in child psychology:  [email protected]

To the best of my knowledge, none of the above-suggested persons has any conflict of interest, financial or otherwise.

I look forward to hearing from you,

Indian Institute of Psychology & Research

St. Anthony's Friary, #85, Hosur Road, Bangalore-560095

See? Not that complicated! Yet, it brings you a few steps closer to getting that research paper published.

Thinking of improving on your resume to better present yourself to the academic community? Check this guide: How to Write a Resume for a Job: See a Good Sample & Guide  

Now, let’s see how to write a cover letter for journal submission:

1. Start With the Proper Cover Letter for Journal Submission Template

Appearances matter. You wouldn’t wear a baggy T-shirt and shorts to an academic conference. In the same way, you don’t want your cover letter for journal submission to look sloppy.

Follow these steps to create a professional template:

Cover Letter for Journal Submission Checklist

• Add your contact information, degree, name of the institution
• List the editor’s name, the name of the journal, address, and submission date
• Greet the editor by name: Dear Mr./Mrs. XYZ
• Say the title of your manuscript
• Explain your motivation behind this paper
• Summarize the research in an abstract
• Highlight why readers might be interested in your paper
• Mention past papers from this journal that explored similar themes
• Add mandatory declarations
• Point to potential reviewers
• Regards + your info

Interested in writing a cover letter as well? Read more: How to Write a Cover Letter: Examples & Full Guide

2. Begin Your Cover Letter for Journal Submission Strong

Scientific journals receive hundreds of submissions on a daily basis. Even if your research is truly groundbreaking, they might overlook it.

Hoping to see your name in The Lancet ? Then start with putting it in your cover letter! Make sure to also include your contact information, degree, and the academic institution that backs you up. Then, list the information of the chief editor you’re addressing.

But that’s not all!

The first paragraph of your cover letter for journal submission must present the title of your manuscript. It’s also worth noting the type of article, such as review, case study, research, etc. Then, explain why you’ve conducted your research and mention the main findings.

This example presents the themes of the manuscript in a clear and concise manner. It includes all the essential information.

While the title of the article sounds promising, the information provided by the author doesn’t explain why they chose this particular subject and what they focused on.

Pro Tip: Many journals, including Nature , Science , and Elsevier , list the exact information required in the cover letter for journal submissions. Make sure to check the requirements of your preferred journal before writing your cover letter!

3. Put the Abstract in the Middle of Your Cover Letter for Journal Submission

The editor’s attention spiked after the intro, but now it dropped.

Because you started rambling about your unique findings without mentioning how you got to these conclusions. They’ve decided you’re just a dreamer with no facts to back up your ideas.

Don’t try to shake the world—first, prove you know what you’re talking about:

• Describe your scientific methods and type of data you’ve collected.
• Mention why your study is important and who might benefit from it.
• List articles that covered similar themes.

See? There’s no need for a lengthy essay here.

Check this cover letter for journal submission sample to see what I’m talking about:

Cover Letter for Journal Submission—Middle Part

You’ve got it all! This shows the editor you know what you’re talking about. You aren’t a pseudo-scientist trying to push your intuitive beliefs on others.

Ouch. That’s really vague. It doesn’t seem convincing—maybe the author isn’t really a scientist?

Pro Tip: Writing about your research in English may not be as natural to you as chatting with fellow researchers over lunch. Studies show that many papers from non-English speaking authors are regularly rejected by editors because of incorrect grammar. If you need to improve your language skills, consider joining courses specifically for scientists, such as Coursera’s English for Science, Technology, Engineering, and Mathematics .

When making a resume and a cover letter in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

4. Add Mandatory Declarations to Your Cover Letter for Journal Submission

Now, this is a very easy part.

Most journals require authors to include various statements. They provide backing for the journal in case of legal issues.

Those may include:

• Statement that none of the material has been previously published or is currently under consideration for publication in another journal
• Statement that informed consent was obtained for investigations on humans
• Statement that animals’ care during the study was in accordance with local guidelines
• Statement regarding possible conflict of interest, funding sources, competing interests, etc.

To make sure you included all required clauses, always check the requirements of the journal.

Cover Letter for Journal Submission—Mandatory Clauses

It’s clear and easy to understand. The required statements are covered here.

There aren’t enough details here. It’s always best to just paraphrase the clauses listed in submission requirements.

Pro Tip: Always be upfront about a potential conflict of interest, especially when your research was financed by a private institution. There’s no shame in getting private funding! In the U.S., over 70% of research and development is funded by the private sector . 

5. Finish Your Cover Letter for Journal Submission

Now it’s time for the last step: the ending!

But before you can click “send” on your submission, there’s one more important thing.

The reviewers.

That’s one of the goals of your submission—to get your article reviewed by other scientists. This way, you become more trustworthy. It will also help to gain interest in your research, which might lead to future job opportunities.

Think of 3–5 persons from the academic community who might be interested in your research. It’s best if they study similar themes or published articles on related topics. Pay attention to potential conflicts of interest!

Cover Letter for Journal Submission—Ending

It’s pretty clear why these individuals could be interested in reviewing this article—they all specialize in similar topics.

A great cover letter that matches your CV will give you an advantage over other candidates. You can write it in our cover letter builder here .  Here's what it may look like:

See more cover letter templates and start writing.

Key Takeaway

This is the easiest formula to write a cover letter for journal submission:

• Use the proper format for a cover letter for journal submission to make sure you include essential information. 
• State the reasoning behind your article.
• Show your methods to prove you’re a serious scientist.
• Point to readers who could benefit from your research.
• Include mandatory statements.
• Mention potential reviewers.

Now get to writing!

Not sure how to customize your cover letter to the journal’s requirements? Having trouble describing your research methods? Leave a comment below. I’ll be happy to assist you!

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Cover Letter for Journal Submission Elsevier Template

I f you want to submit your manuscript, you need a cover letter to guarantee the submission process. A cover letter is frequently required when submitting an article to a publication.

This is an excellent opportunity to tell the journal editor what makes your study unique and relevant. The cover letter should describe why your work is appropriate for publication and why the journal’s readers would be interested in it.

As we have various templates to write a comprehensive cover letter, in this guidance we want to talk about the Elsevier Template specifically.

So, stay with us to learn more about the cover letter for journal submission Elsevier template.

Table of Contents

What Is the Cover Letter?

A cover letter for an Elsevier research paper is a concise document that  introduces the manuscript to the editor  and highlights the “ importance and originality”  of the research.

It aims to convince the editor that the paper is suitable for publication in their journal and meets the journal’s standards.

As mentioned in the introduction section, we have different templates for cover letters. Let’s get familiar with them.

What Are the Different Cover Letter Templates?

In addition to the Elsevier templates, there are various other cover letter formats existing, which are personalized to specific disciplines or purposes. For example, Springer is another template for academic publishers.

Also, medical journals often require a separate cover letter for each author, providing their qualifications and contributions to the study. Ultimately, the most effective cover letter is one that is made for the  specific journal and research topic .

Now we want to know what are the steps to write a cover letter for Elsevier for a manuscript.

How To Write a Cover Letter for Elsevier for a Research Paper?

Elsevier’s cover letter template is quite organized, and it concentrates on the most important features of the study and its relevance to the journal’s readership.

It usually has the following 7 sections, which are described thoroughly:

·         Acknowledgement of receipt

You have to thank the editor in the beginning for receiving the manuscript and express your interest in the journal.

·         Title & type of manuscript

While writing Elsevier’s cover letter, you need to clarify the title of the manuscript and its category (research article, review article, case study, etc.).

·         Brief overview

Then, concisely write a summary of the main research question, methods, findings, and implications of the study.

·         Significance & novelty

This part is REALLY important: Highlight and emphasize its contribution to the field and its originality in comparison to existing studies.

·         Recommendation for review

Suggest appropriate reviewers for the manuscript, considering their expertise in the research area and their affiliation with reputable institutions.

You can also write in your Elsevier’s cover letter a confirmation that it has not been published elsewhere and is not under consideration for publication in another journal.

After writing all the sections clearly, you can add your contact information. If you are confused by all these, do not fret!

In the next part, you can find a comprehensive example of a strong cover letter for Elsevier journal submissions.

An Example of Cover Letters for Elsevier Journal Submissions

(Example: New York, NY 12/26/2023)

1.     Address to the Chief Editor

2.     first paragraph:  overview.

This section introduces your paper’s title, kind (original, article review, and case report), design, and main results or conclusion.

3.     Second Paragraph: The Importance of the Article

In this part, you have to answer and clarify all the questions below:

·         Why should the journal publish this article? 

·         What makes our audience curious?

·         What is your project’s potential effect? (Please don’t exaggerate!)

·         What is your study’s distinctive addition to what has been written about this subject matter?

This is supposed to be one to four sentences.

4.     Third Paragraph: Past & Present

Write and explain existing and past contributions and conversations. You must realize that all journals want fresh, accurate, and data-changing papers.

Clarifying this part helps journals understand that your work is original and not copied. You must submit accurate information.

Now end the cover letter by writing:

And add your Contact information as listed below:

·         Name

·         Affiliation

·         Address

·         Email

·         Phone

If you have any Backup contacts, you can write them as well.

Read More: What Happens If You Publish in A Predatory Journal ?

The Final Note

An effective Elsevier cover letter serves as a representative for the research paper, presenting its value and relevance persuasively and professionally.

Suppose you do not know how to use a cover letter for journal submission Elsevier template. In that case, you can find all your questions on this topic, as we explained and exemplified a correct Elsevier cover letter template.

Writing a compelling cover letter for Elsevier is easy but tricky! So please mention the tricky points that you have faced while writing a cover letter.

What Happens If You Publish in A Predatory Journal?

Cover letter for journal submission springer template, related articles.

Examples of Subheadings for Literature Review

Paper Rejected Without Review

How To Suggest Reviewers for Elsevier Journal?

Proof Checking Meaning

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