sample of job application letter in ghana

How to write an application letter in Ghana (Sample Template)

Job application letter template. Are you ready to apply for a job in Ghana? Not sure what to write in your letter of application? It can be much easier to start your letter with a template than to create a letter from scratch. A template will show you all the information you need to include, and will provide the appropriate format for a job application letter.

Table of Contents

Template to Use When Writing a Job Application Letter

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Do keep in mind that the job posting may list the required information as part of the application process. If it does, follow the employer’s guidelines for what to send or upload when you apply.

The following application letter template lists the information you must include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.

Application Letter Template

Contact Information The first section of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information FirstName LastName Street Address City, State, Zip Code Phone Number Email Address

Employer Contact Information Name Title Company Address City, State, Zip Code

Salutation Here is information on appropriate salutations for a cover letter.

It is the most common salutation:

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Application Letter Content Your application letter will the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up.

First Paragraph: The first paragraph of your job application letter should include information on why you are writing.

Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person’s name and your connection here.

Middle Paragraphs:  The next section of your cover letter should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don’t just repeat it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph:  Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week’s time is typical). You may want to reduce the time between sending out your resume and following up if you fax or email it.

Complimentary Close:

Your full name is typed out

Modifications If You’re Emailing an Application Letter

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above.

First, make sure to include an email subject line that is direct and informative. Typically, the subject includes your name and the job title you are applying for. For example Sherry Chao — Marketing Associate

Skip including your personal information (address, contact information), the date, and the employer’s contact information. Begin your email with the salutation. The body of the email — why you’re writing, what you have to offer the company, and how you will follow up — will be precisely the same as in the template above.

At the end of the letter, include a complimentary close, and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature.

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CV and Cover Letters : CV & Cover Letter Samples In Ghana

• CV & Cover Letter Samples In Ghana

It doesn't matter what level you're at in your career to get noticed by potential employers, your resume needs to knock their socks off. Your resume is much more than a compilation of your work history; it's a tool that lets hiring managers know that you're the candidate they've been hoping for.

For maximum wow-factor, your resume must highlight your industry-specific experience, accomplishments, and credentials. If you need help customizing your resume to your field, check out these examples of resumes and cover letters for various careers and career levels in the following industries:

Read also :

• How To Write The Perfect Cover Letter (Application Letter) Under 5 Minutes
• How To Write The Best CV To Land You The Job Interview You Have Been Waiting For

Administrative/Support

• Executive Assistant Resume
• Entry-Level Admin Resume
• Midlevel Administrative Assistant ; Midlevel Administrative Assistant Cover Letter
• Temporary Admin Assistant Resume
• Receptionist Resume  
• Office Assistant Resume
• Office Assistant Resume (alternate)
• Office Manager Resume ; Office Manager Cover Letter
• Entry-Level Customer Service Representative Resume
• Experienced Customer Service Representative Resume
• Customer Service Manager Resume

Art/Design/Media

• Midlevel Art Director Resume
• Experienced Art Director Resume
• Graphic Designer Resume
• Entry-Level UX Designer Resume
• Midlevel UX Designer Resume
• Experienced UX Designer Resume
• Real Estate-to-Interior Design Career Change
• Film Industry Internship Resume
• Film Production Resume  
• Reporter Resume  
• Social Media Manager Resume
• Auto Mechanic Resume  
• Elementary School Teacher Resume ; Elementary School Teacher Cover Letter
• Substitute Teacher Resume  
• Teacher Resume  

Engineering

• Entry-Level Aerospace Engineer Resume
• Midlevel Aerospace Engineer Resume
• Chemical Engineer Resume  
• Entry-Level Civil Engineer Resume
• Midlevel Civil Engineer Resume
• Entry-Level Design Engineer Resume
• Midlevel Design Engineer Resume
• Entry-Level Electrical Engineer Resume
• Midlevel Electrical Engineer Resume
• Experienced Electrical Engineer Resume  
• Industrial Engineer Resume  
• Entry-Level Manufacturing Engineer Resume
• Midlevel Manufacturing Engineer Resume
• Entry-Level Mechanical Engineer Resume
• Midlevel Mechanical Engineer Resume
• Mechanical Engineer Resume ; Mechanical Engineer Cover Letter 
• Process Engineer Resume
• Midlevel Quality Engineer Resume
• Entry-Level Engineering Project Manager
• Midlevel Engineering Project Manager
• Entry-Level Mechanical Designer Resume
• Midlevel Mechanical Designer Resume
• Experienced Mechanical Designer Resume

Finance/Accounting

• Bookkeeper Resume  
• Entry-Level CPA Resume  
• Mid-Career Accounts Payable Specialist Resume
• Financial Analyst Resume  
• Investment Banker Resume ; Investment Banker Cover Letter 
• Mortgage Loan Processor Resume
• Mortgage Underwriter Resume
• Mortgage Closer Resume
• Medical Assistant Resume
• Dental Assistant Resume
• Entry-Level Medical Lab Technician Resume
• Medical Technologist Resume  
• Phlebotomist Resume
• Pharmacist Resume  
• Entry-Level Pharmacy Technician Resume
• Midlevel Pharmacy Technician Resume ; Midlevel Pharmacy Technician Cover Letter
• Physical Therapist Resume  
• Radiography Professional Resume
• Social Worker Resume   
• Entry-Level Clinical Data Specialist Resume
• Health Information Technician Resume  
• Veterinary Assistant Resume

Human Resources

• HR Generalist Resume  
• Insurance Claims Processor Resume
• Insurance Sales Professional Resume

Law Enforcement

• Military-to-Civilian Police Officer Resume

Manufacturing

• Manufacturing Plant Manager Resume  
• Production Line Worker Resume

Marketing/PR

• Advertising Account Executive Resume
• Marketing Communications Manager Resume
• Public Relations Manager Resume
• Entry-Level Nursing Assistant Resume
• Certified Nursing Assistant Resume
• Licensed Practical Nurse Resume
• Entry-Level RN Resume
• Experienced Nurse Resume  
• Hospital Staff Nurse Resume
• RN Career Changer Resume
• Nurse Trainer Resume  

Real Estate

• Commercial Property Manager Resume

Restaurant & Hospitality

• Restaurant Manager Resume  
• Restaurant Server Resume  
• Sous Chef Resume
• Retail Clerk Resume  
• Retail Manager Resume
• Seasonal Retail Worker Resume  
• Entry-Level Sales Professional Resume  
• Sales Manager Resume
• Sales Director Resume
• Inside Sales Rep Resume  
• Manufacturing Sales Rep Resume
• Pharmaceutical Sales Resume
• Entry-Level Chemist Resume
• Midlevel Chemist Resume
• Entry-Level Biochemist
• Midlevel Biochemist Resume
• Entry-Level Research Scientist
• Midlevel Research Scientist
• Entry-Level Research Technician
• Midlevel Research Technician
• Midlevel Lab Technician Resume  
• Midlevel Clinical Data Specialist Resume
• Entry-Level IT Developer Resume
• Midlevel IT Developer Resume
• Experienced IT Developer Resume
• Entry-Level Computer Programmer Resume
• Midlevel Computer Programmer Resume
• Experienced Computer Programmer Resume
• Entry-Level Software Engineer Resume
• Midlevel Software Engineer Resume ; Midlevel Software Engineer Cover Letter
• Entry-Level Quality Engineer Resume
• Entry-Level QA Software Tester Resume
• Midlevel QA Software Tester Resume
• Experienced QA Software Tester Resume
• Assistant IT Project Manager Resume
• Midlevel IT Project Manager Resume
• Experienced IT Project Manager Resume
• Entry-Level IT Worker Resume
• Database Administrator Resume
• Entry-Level Systems Administrator Resume
• Midlevel Systems Administrator Resume
• Experienced Systems Administrator Resume
• Healthcare IT Professional Resume  
• Information Security Specialist Resume  
• Midlevel IT Help Desk Professional Resume
• Experienced IT Help Desk Worker Resume  
• IT Professional Resume  
• Software Engineer Resume
• Air Sealing Technician Resume
• Carpenter Resume  
• Construction/Carpenter’s Assistant Resume  
• Construction Manager Resume  
• Construction Worker Resume  
• Equipment Operator Resume
• HVAC Technician Resume
• Journeyman Electrician Resume
• Welder Supervisor Resume

Transportation & Warehousing

• Logistics Professional Resume  
• Truck Driver Resume
• Warehouse Associate Resume

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Related articles >> click an article below to read.

How To Write A Cover Letter / Application Letter Under 5 Minutes

How To Write A CV In Ghana For Job Employment

13 Reasons Why Your CV Will Get Rejected By Recruiters

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Letter Templates & Example

Sample of Employment Letter in Ghana: Tips and Examples

Do you need a sample employment letter for your job search in Ghana? Look no further! We’ve got you covered. With the right employment letter, you can impress your potential employer and secure your dream job. We understand that crafting a professional employment letter can be daunting, especially if you’re new to the job market. But don’t worry, we’re here to help. In this article, we’ll provide you with a few sample employment letters for different job types that you can edit and use as you see fit. So sit back, relax, and let us guide you through the process of drafting an impressive employment letter that will get you noticed. Let’s get started!

The Best Structure for a Sample Employment Letter in Ghana

When an employee begins his or her tenure at a new job in Ghana, he or she may be required to provide an employment letter to their new employer. The employment letter serves as proof of employment and outlines the terms of employment. It is important to structure the letter in a way that is clear, concise, and professional. Here are some tips on how to structure a sample employment letter in Ghana.

The letter should begin with the company’s letterhead, including the company name, address, and contact information. This should be followed by the date the letter is being written and the employee’s full name and address. The letter should be addressed to the employee and should be formally written. The first paragraph of the letter should begin with a statement of employment, indicating the position the employee is being hired for and the date on which the employment will commence. It should also state whether or not the employment will be full-time or part-time.

The following paragraphs should outline the terms and conditions of employment. This should include information on wages or salary, job duties, hours of work, and other relevant aspects of the job. If the employee is entitled to any benefits, such as health insurance or paid time off, this information should be included in this section. It should also state any probationary period or the length of the contract if applicable.

The letter should end with a statement of appreciation, thanking the employee for choosing to work for the company. It should also contain the contact information of the employer or human resources department, in the event that the employee has any questions or concerns about the terms of employment.

Finally, the letter should be signed by the employer or a representative of the company, and the employee should sign and date the letter in acknowledgment of the terms of employment.

In conclusion, the best structure for a sample employment letter in Ghana should be clear, concise, and professional. It should include the company’s letterhead, a statement of employment, terms and conditions of employment, and end with a statement of appreciation and contact information. By following these guidelines, both employers and employees can ensure that the terms of employment are clearly outlined in a formal and professional manner.

Employment Letter Samples for Various Reasons

Sample employment letter for promotion.

Dear [Employee’s Name],

I am pleased to write this letter to recommend you for promotion in your current job position at [Company Name]. Your hard work, diligence and commitment to excellence have earned you this recognition.

As your supervisor, I have observed your exemplary performance and leadership skills which have played a significant role in the growth and success of our company. Your ability to lead and motivate a team of professionals to achieve set targets within a specified timeline is remarkable.

I am confident that with your proven track record, you will be an asset to the management team in your new position. You have demonstrated a high level of professionalism, dedication and strategic thinking which are essential qualities for a leader.

Please accept my heartfelt congratulations on your well-deserved promotion and I look forward to continue working with you.

[Your Name and Designation]

Employment Letter for Internship

Dear [Intern’s Name],

I am pleased to write this letter to recommend you for the internship programme at [Company Name]. Your educational background, skills and passion have caught my attention and I believe you have the potential to learn and contribute significantly to our company.

Your academic performance and relevant coursework indicate that you have the foundation for a successful career in this field. Your excellent communication skills, enthusiasm, and willingness to learn and take on new challenges have made you stand out among other applicants.

I believe that your passion for this field coupled with our company’s internship programme will provide you with the necessary knowledge and skills to succeed in your career.

Please accept my recommendation and I wish you the very best in your internship programme.

Employment Letter for Permanent Employment

I am pleased to recommend you for permanent employment at [Company Name]. Your hard work, dedication and excellent performance have made you an indispensable asset to our company.

During your probationary period, you have demonstrated a high level of professionalism, punctuality and willingness to learn and take on new challenges. You have shown the ability to work independently with minimal supervision and also as part of a team to achieve organisational goals and objectives.

Your strong work ethic and commitment to excellence have earned you recognition from your colleagues and superiors. You have shown the ability to deliver results even under pressure and within a tight timeline.

I strongly recommend you for permanent employment and wish you continued success in your career.

Employment Letter for Layoff

I regret to inform you that due to unforeseen circumstances and business challenges, we are forced to restructure our organisational operations which will result in layoff. This decision was not taken lightly and we understand the impact it will have on you and your family.

As part of the management team, I want to express my sincere appreciation for your hard work and dedication during your tenure with us. You have contributed significantly to the growth and success of this company and we will miss your presence and contributions.

Although this decision was beyond our control, please be assured that we will provide you with all necessary support and assistance during this period of transition. We will provide you with severance pay, benefits and any other assistance required.

Please accept our gratitude and all the best in your future endeavours.

Employment Letter for Performance Improvement

I am writing this letter to bring to your attention some areas where we feel that your performance needs improvement. In recent times, we have noticed that your work output has not been up to the desired standards.

We understand that everyone goes through challenging times, however, as a valued member of our team, we require your optimum performance. We would appreciate it if you could make improvements in the following areas [cite specific areas and examples if possible].

We recognise your expertise and experience which are critical to our business, and we believe that you can continue to contribute positively to our organisation by making necessary improvements in the cited areas.

Please let us know if you require any support or assistance in meeting these expectations. We are committed to working with you to improve your performance and contribute to your future success in our organisation.

Employment Letter for Contract Renewal

I am pleased to inform you that we have decided to renew your contract with us at [Company Name]. Your outstanding achievements and exemplary performance have earned you this recognition.

During your tenure with us, you have demonstrated the required skills, knowledge and commitment to our company’s goals and objectives. Your ability to work independently and as part of a team, coupled with your excellent communication skills and strong work ethics have made you a valuable asset to the company.

We have no doubt that your contributions will continue to be significant to the growth and success of the company. We look forward to a continued mutually beneficial relationship.

Please accept our congratulations and best wishes for the next phase of your career with us.

Employment Letter for Probation Extension

I am writing this letter to inform you that we have decided to extend your probationary period at [Company Name]. Although you have demonstrated positive progress, we believe that there is still room for improvement in certain areas.

During the initial probationary period, you have shown the willingness to learn and take on new challenges, however, we require that you demonstrate the level of proficiency and competency that is expected of you.

We recognise your passion, enthusiasm and talent, and are committed to providing you with all the necessary support and assistance to enable you to meet the required standards.

Please accept our decision and be assured of our commitment to your development and future success in our organisation.

Tips for Writing an Employment Letter in Ghana

If you are an employer in Ghana or you have been asked to provide an employment letter, there are some important tips to keep in mind. An employment letter is an official document that confirms the employment relationship between an employer and employee. It is a legal requirement in Ghana, and it is important that it is written correctly to ensure it is valid and enforceable. Here are some tips to consider when writing an employment letter:

Include all necessary information

The employment letter should include all of the necessary information to identify the employee and employer, including full names, addresses, and contact details. It should also include the date of employment, position title, and a brief summary of the job duties. The letter should be signed and dated by the employer or an authorized representative.

Be clear and concise

The employment letter should be written in clear and concise language, avoiding any legal jargon or complicated terminology. It should be easy to understand and should clearly state the rights and responsibilities of both the employer and employee. The letter should also outline the terms of employment, including the duration of the contract, salary, benefits, and any other conditions of employment.

Use professional language

It is important to use professional language when writing an employment letter. Avoid using slang or informal language, and ensure that the letter is free from any grammatical or spelling errors. The letter should be written in a formal tone and should reflect the professional relationship between the employer and employee.

Provide evidence of employment

The employment letter should provide evidence of the employee’s employment, including the date of employment, duration of the contract, and any other relevant information. The letter should be printed on official company letterhead and should include the name and address of the employer. The letter should also be signed and dated by the employer or an authorized representative.

Consult with legal advice

If you are unsure about the content or structure of an employment letter, it is important to seek legal advice. A lawyer can review the letter and ensure that it is valid and enforceable under Ghanaian law. This will help to protect both the employer and employee and ensure that their rights and obligations are respected.

By following these tips, you can ensure that your employment letter is legally valid and provides evidence of the employment relationship between you and your employee.

Employment Letter Samples in Ghana FAQs What is an employment letter?

An employment letter is an official document issued by an organization that offers employment to an individual, outlining the terms and conditions of the offered job.

What should be included in an employment letter in Ghana?

An employment letter in Ghana should include the name of the organization, date of issuing the letter, the name of the employee, job title, job description, salary, date of commencement, and duration of employment (if applicable).

Yes, an employment letter in Ghana is legally binding. If both parties sign and agree to the terms and conditions in the letter, they are held responsible for fulfilling their respective obligations as stated in the letter.

What is the importance of an employment letter in Ghana?

An employment letter serves as proof of employment, provides clarity on the terms and conditions of employment, and protects the rights of both the employer and the employee.

Can an employment letter in Ghana be used to obtain a visa?

Yes, an employment letter in Ghana can be used as supporting documentation when applying for a work visa in Ghana or any other country.

What is the process of obtaining an employment letter in Ghana?

An employment letter can be obtained by applying for jobs and successfully passing the selection process. Once the employer decides to offer you a position, they will issue an employment letter outlining the terms and conditions of the job.

Can an employee negotiate the terms and conditions in an employment letter in Ghana?

Yes, an employee has the right to negotiate the terms and conditions of the job offer in the employment letter. However, the employer ultimately holds the final decision to accept or reject the proposed changes.

Wrapping it Up!

Thanks for taking the time to read about the samples of employment letter in Ghana. With this article, we hope we have given you a clear understanding of what it should entail. We believe that an employment letter is the first step to a long-lasting employer-employee relationship, and it should always be drafted professionally. Please feel free to visit again for more insightful articles on various topics.

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Letter Templates

application letter for employment sample ghana

If you are looking for a job in Ghana, one of the most important documents you need is an application letter. This letter is your chance to introduce yourself to potential employers and convince them that you are the best candidate for the job. In this article, we will provide you with several examples of application letters for employment in Ghana that you can use as a guide when writing your own.

Before we dive into the examples, it’s important to understand what an application letter is and why it’s essential. An application letter is a formal document that you send to an employer when applying for a job. It introduces you, explains why you are interested in the position, and highlights your qualifications and experience. Without a strong application letter, your chances of getting hired are significantly reduced.

Writing an application letter can be challenging, especially if you have never done it before. That’s why we have provided several examples of application letters for employment in Ghana below. These examples will give you an idea of what a good application letter looks like and help you get started. Keep in mind that these letters are just examples, and you should customize them to fit your specific situation.

You can find examples of application letters online and edit them as needed. However, it’s important to make sure that the letter is tailored to the job you are applying for and highlights your unique qualifications and experience.

Example 1: Applying for a Sales Representative Position

Dear Hiring Manager,

I am writing to express my interest in the Sales Representative position at your company. I have several years of experience in sales, and I believe that my skills and experience make me an ideal candidate for the job.

In my current position, I have consistently exceeded my sales targets and have been recognized for my exceptional customer service skills. I am confident that I can bring this same level of success to your company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Example 2: Applying for an Administrative Assistant Position

I am writing to apply for the Administrative Assistant position at your company. I am a highly organized and detail-oriented individual with several years of experience in administrative support.

In my current position, I am responsible for managing the schedules of several executives, coordinating travel arrangements, and handling sensitive and confidential information. I am confident that my skills and experience would make me an asset to your team.

Best regards,

Example 3: Applying for a Customer Service Representative Position

I am writing to apply for the Customer Service Representative position at your company. I have several years of experience in customer service and have received multiple awards for my outstanding performance in this area.

In my current position, I am responsible for answering customer inquiries, resolving complaints, and ensuring customer satisfaction. I am confident that my skills and experience make me an ideal candidate for the job.

David Kwame

Example 4: Applying for a Marketing Manager Position

I am writing to express my interest in the Marketing Manager position at your company. I have several years of experience in marketing and have successfully developed and executed marketing campaigns for several high-profile clients.

In my current position, I am responsible for managing a team of marketers, developing marketing strategies, and analyzing market trends. I am confident that my skills and experience make me an ideal candidate for the job.

Abena Mensah

Example 5: Applying for a Human Resources Manager Position

I am writing to apply for the Human Resources Manager position at your company. I have several years of experience in human resources and have successfully implemented HR policies and procedures that have improved employee satisfaction and retention rates.

In my current position, I am responsible for managing a team of HR professionals, coordinating employee benefits, and facilitating employee training and development. I am confident that my skills and experience make me an ideal candidate for the job.

Michael Osei

Example 6: Applying for a Finance Manager Position

I am writing to apply for the Finance Manager position at your company. I have several years of experience in finance and have successfully managed budgets and financial reporting for several large organizations.

In my current position, I am responsible for managing a team of finance professionals, developing financial strategies, and ensuring compliance with financial regulations. I am confident that my skills and experience make me an ideal candidate for the job.

Emmanuel Smith

Tips for Writing an Application Letter for Employment in Ghana

Here are some tips to keep in mind when writing your application letter:

• Research the company and the job before you start writing.
• Address the letter to a specific person if possible.
• Keep the letter concise and to the point.
• Highlight your qualifications and experience that make you a good fit for the job.
• Customize the letter to fit the job you are applying for.
• Proofread the letter for errors before sending it.

Frequently Asked Questions

Q: what should i include in my application letter.

A: Your application letter should include an introduction, the reason why you are interested in the job, a summary of your qualifications and experience, and a closing paragraph thanking the employer for their time.

Q: Should I send a cover letter with my application letter?

A: Yes, it’s a good idea to send a cover letter along with your application letter. A cover letter allows you to expand on your qualifications and experience and explain why you are the best candidate for the job.

Q: How long should my application letter be?

A: Your application letter should be no more than one page long. Keep your letter concise and to the point.

Q: How do I address the hiring manager in my application letter?

A: If possible, address the hiring manager by name. If you don’t know the name of the hiring manager, you can use “Dear Hiring Manager” or “Dear Sir/Madam.”

Q: How do I customize my application letter for the job?

A: Read the job description carefully and tailor your letter to highlight the skills and experience that the employer is looking for. Use keywords from the job description to show that you understand the requirements of the job.

Q: What should I do if I don’t have any relevant experience?

A: If you don’t have any relevant experience, focus on your transferable skills and highlight how they make you a good fit for the job. You can also mention any coursework or training that is relevant to the position.

An application letter is a crucial part of your job search in Ghana. By following the tips and examples provided in this article, you can write a strong application letter that will help you stand out from other applicants and land the job you want. Remember to customize your letter to fit the job you are applying for and highlight your unique qualifications and experience.

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How to write a cover letter

A cover letter is a usually a document that is one paged and often is accompanied by a resume when one is sending an application for a job. The letter gives you the opportunity to explain to a prospective employer who you are, why you’re the right fit for the vacancy and how you can apply your skills and expertise to add value to the firm. The letter ought to be proficient but amiable, and acts as a type of introduction. Many job hunters struggle with the lack of sufficient knowledge on how to write a cover letter. You will find that other than not knowing how to write a cover letter, they also don’t know the cover letter format. However, you may learn and perfect this vital skill. The time and effort will pay off because a great cover letter can increase your chances of landing an interview.

How to write a leave application for school

The letter for employment is what gives the prospective employer the first impression of you because it is always the first document in your job application that the recruiter will read, even before of your CV. That implies that you should get it right to grab the attention of the recruiter for all the good reasons. A letter that does not clearly express why you are the best candidate for the position or one with poor grammar and spelling mistakes, will send your submission to the reject pile. However, a good letter for employment works magic in convincing a recruiter of your abilities and your professionalism, and giving insights into your persona and character.

Not everyone believes that cover letters are important. Some prospective bosses may go straight to reading the resume and skip the letter. However, several of them still value the importance of a well-written introduction. Therefore, even though there is no guarantee that it will be read each time, it is wise to enclose one anyway. It has become equally common for cover letters to be sent in email form, these aren’t likely to be as formal as they were before the age of digitization. However, there are still a few essentials to include and that is why it is critical to know how to write a cover letter for job application.

The top, most-efficient tips to follow when writing a query letter in Ghana (samples included)

Tips that will work for your cover letter

Keeping that in mind, this article will give you a step-by-step guide to writing a cover letter for that all-important interview to make you stand out and catch the eye of the recruiter. Here are some important tips that will guide you towards the letter.

1. Begin with vigor

The opening paragraph should grab the attention of the prospective boss and amaze them with your suitability for the position. Ensure that the letter is properly and directly addressed to the individual mentioned on the job advertisement, or if you’re applying speculatively, research and find the name of the relevant person especially an individual within the human relations department, a director or manager within the department where the vacancy exists.

2. Research before drafting the letter

Let the recruiter know that you have researched the company and have an idea of their brand. Explain why you are looking forward to joining their workforce and show enthusiasm for their industry and show passion for what they do.

How to write an introductory letter in Ghana?

3. Use your best characteristics

Summarizing your skills and experience is the next step in writing a letter for employment. Outline the most compelling parts of your resume and highlight your skills as they relate to the necessary requirements. If you can prove that you have the skills, experience and qualities they need, that will be efficient for marking you as one of the top candidates. It is important to clear articulate exactly what can do for the company and how you can contribute to the expansion of the business.

4. Outline other skills you have

Include any general skills that may be relevant to the role. These could be communication and interpersonal abilities, problem-solving capabilities and organizational strengths. To help convey the message and add some professionalism, remember to use dynamic verbs like collaborated, managed, motivated, analyzed etc.

5. Conclude with a 'call to action'

It’s vital to finish writing your cover letter by politely requesting the prospective employer to take the next step and ask them to contact you to arrange an interview. After that, remember to appreciate them for their time. If it is a speculative application, politely inform them that you will be contacting them to follow up.

Best resignation letter samples and templates

Steps for the cover letter page format

Other than what is included in the letter, the actual appearance and feel of the document is an important feature of an application letter. Margins, font size and style, and alignment are important elements which factor in to the recruiter’s overall impression of you. Below are a few quick tips for a cover letter format when writing your own.

• The margins are supposed to be 1” – 1.5”. If the content can’t fit there is always some wiggle room, just ensure that the letter does not seem crammed together.
• Don’t use a font size smaller than the 12-point font unless when necessary.
• Font style is really a matter of preference. Try to choose one that looks professional or that matches what the employer uses on their website. Keep in mind that different styles will change the size of the font.
• Use a uniform alignment in the entire letter. All paragraphs should be left-aligned.

Application for employment- steps to consider

A sample of an application letter may be modified for various situations. These cases could be email cover letters and letters inquiring about any vacancies even when there has been no job advertisement made.

Whether you finished school early or you're a tertiary grad, and whether you've had heaps of experience or none, one of these samples will suit your needs.

READ ALSO: How to write a proposal letter to a business

Writing a cover letter

Check out the cover letter examples below to inspire you to draft your own. In addition, we’ve got you covered if you're looking for a cover letter in a specific industry.

Cover letter examples for various purposes

These cover letter examples and templates will take you through can guide you through the process of how to write a cover letter for job application. These examples of cover letters are perfect for various circumstances, such as email job application letters. You can write some of these letters to ask about a vacancy even though no job vacancy has been announced.

Motivational letter for employment and job application

Irregardless of your experience, one of these samples will be convenient for you. They cover different situations regarding job applications.

Cover letter when no vacancy is advertised

This template can be used as a starting point for drafting a letter to use particularly for cold calling a prospective employer.

Application letter when no resume is required

Use this template if you're applying for a job without enclosing your resume.

Cover letter without work experience

This template is ideal for applicants with little or no work experience.

Application with job experience

Use this template if you're applying for a job that has been advertised or you have worked in a formal environment and gained experience.

Email cover letters

Professionally designed sample cover letters, tailored for people who are applying for jobs online via email.

Note: Make sure your resume coincides with the letter for employment.

A strong yet professional cover letter is an efficient way of introducing yourself to potential employers. However, if you want to make an impression, the resume should be well written and work in tandem with the application letter. You use an evaluation after learning how to write a cover letter. An expert will go through specifications and advise you on how to quickly and easily boost job application letter.

How to prepare a CV for students and undergraduates

READ ALSO: How to write a formal letter in Ghana

Source: YEN.com.gh

Sample of Application Letter for Employment in Ghana Judicial Service

The Ghana judiciary service has open various slots for people to apply and fill out those vacancies in their reputable organizations. Prospective applicants are expected to put forward their applications in writing for them to be considered for the job vacancies.

If you are interested in applying for a job position at the judiciary service but find it difficult to draft and submit your application letter, then you’re on the right page.

In this article, we’ve decided to give out a sample letter of employment for the position of a cashier in the judiciary service. This sample letter is here to serves as a guide for anyone who needs it. You can look through and get the idea then rewrite it to suit the position you are applying for.

C/O Amadu Yaaro

P.O.Box 2300

Tamale, N/R

18th January 2021

THE JUDICIAL SERVICE OF GHANA

POST OFFICE BOX 119

HEADQUARTERS, ACCRA

Dear Sir/Madam,

APPLICATION FOR EMPLOYMENT AS A CASHIER

It is a pleasure to be applying for the Cashier position in your reputable organization. I am a young man of twenty-nine (29) years old and a graduate from the University for Development Studies. I hold a Degree in Commerce (Accounting Option) with a sound ICT background.

As a young graduate, I have three years of working experience from three reputable institutions in Ghana. I served as an assistant accountant in the Ghana Education Service, worked as a data clerk in the Tamale Metro, and also been an ICT tutor in one of the IT organizations in Ghana.

With my knowledge in Accounting and skills in ICT, I believe I can help to achieve the goal of your reputable organization if given the opportunity.

I have attached a copy of my recent curriculum Vitae which provides further information about me. I have also reference three individuals who are ready to give additional information about my abilities and capabilities if needed.

Thank you for reviewing my application for the Cashier position and I hope my application will receive favorable consideration.

Yours faithfully

(Amadu Yaaro)

Hope you found the above sample letter helpful? If you do please don’t forget to share it with your family and friends for them to also benefit from the post.

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Ghana Visa Invitation Letter in 2024 [Samples Included]

What is the purpose of the invitation letter.

The Ghana visa invitation letter serves as a formal request or invitation for a foreign national to visit the country. It substantiates the reasons behind the visit, providing a clearer context for the Ghana Immigration Service when reviewing the visa application.

A well-drafted letter can enhance the credibility of an application, possibly expediting the visa processing time.

What Are the Types of Invitation Letters?

Depending on the purpose of the visit, there are several types of invitation letters:

• Personal or Tourist Invitation : Ideal for those visiting friends or family. It should highlight personal details of both the host and guest, relationship between them, duration of the visit, and specific plans.
• Business Invitation : Written on official letterhead, this letter is meant for business-related visits. It should detail the inviting company, the purpose of the visit, and any financial responsibilities.
• Study or Research Invitation : For educational purposes, this letter should outline course details, duration, and specifics about the institution or research facility.

How do I write an invitation letter for a Ghanaian visa?

Crafting an invitation letter for a Ghanaian visa requires clarity, essential details, and a formal tone. Here’s a step-by-step guide:

• Format & Appearance : Use a professional format, ideally on an official letterhead if it’s from an organization.
• Header : Start with your address and the date. Below, write the recipient’s address.
• Salutation : If you know the visa officer’s name, address them directly. Otherwise, “To Whom It May Concern” is appropriate.
• Introduction : State your full name, nationality, and the purpose of the letter.
• Details of the Invitee : Clearly mention the invitee’s full name, date of birth, address, and passport number.
• Purpose of Visit : Describe the reason for the visit, whether it’s for tourism, business, or any other specific reason.
• Duration and Dates : Specify the intended length of stay and exact entry and exit dates.
• Accommodation & Financial Details : Indicate where the guest will stay and who will bear the financial costs.
• Relationship with the Invitee : Describe your relationship with the guest, whether familial, business, or otherwise.
• Closing Remarks : Reiterate your guarantee that the guest will abide by all Ghanaian laws during their stay.
• Signature : End with a formal closing, like “Yours sincerely,” followed by your signature and printed name.

Do you need a letter of invitation to visit Ghana?

While not always mandatory, an invitation letter can significantly strengthen a visa application, especially if the applicant doesn’t have strong ties in their home country or lacks substantial financial resources.

The Ghana Immigration Service often views this letter as evidence that the visitor has a genuine reason for visiting and will have accommodation and support during their stay.

It’s especially crucial if the purpose of the visit is specific, like a business meeting, family event, or attending a workshop.

What should I do if there’s an error in the invitation letter after it’s been sent?

Errors in the invitation letter can jeopardize the visa application. If you discover a mistake after sending:

• Immediate Correction : Draft a corrected version of the letter.
• Notification : Contact the invitee immediately to notify them of the error. This ensures they aren’t caught off guard if questioned about discrepancies.
• Send the Corrected Version : Use the fastest possible method to send the corrected letter. If you sent the original digitally, resend it digitally. If it was a hard copy, consider courier services with tracking options.
• Document Everything : Keep records of all communications regarding the error, so you have evidence of your attempt to correct it if needed.
• Consider a Follow-up : If the visa application process allows, you might want to notify the relevant authorities about the error and inform them of the correction. This can demonstrate integrity and responsibility on your part.

Can I send an invitation letter in a local Ghanaian language?

While Ghana is home to several local languages, its official language is English, and that is the language used by government agencies, including the Ghana Immigration Service.

If your original letter is in a local language, like Twi or Ga, it’s advisable to provide a certified English translation alongside it to ensure the immigration authorities fully understand the content.

Always prioritize clarity and comprehension in official documentation to avoid potential misunderstandings or processing delays.

What Are The Legal Implications Of The Invitation Letter?

When inviting a foreign national to Ghana, it’s essential to be aware of the legal implications tied to the invitation letter. The host, whether an individual or an organization, may bear certain responsibilities and could be held accountable for the invitee’s actions.

• Overstay : If the guest overstays their visa duration, the host could face penalties. In some cases, the host might be questioned or held responsible, especially if they had vouched for the visitor’s integrity and intentions in the letter.
• Misrepresentation : Should any details in the invitation letter be found false or misleading, the host could face legal repercussions. It’s crucial to ensure that all information provided in the letter is accurate and verifiable.
• Financial Guarantees : If the host claims financial responsibility for the invitee and the invitee incurs debts or unpaid expenses, the host may be legally bound to cover those costs.

What Are The Required Supporting Documents?

In addition to the visa invitation letter, providing the Ghana Immigration Service with certain supporting documents can fortify the visa application, adding authenticity and increasing the chances of approval.

• Proof of Relationship : Especially relevant for personal visits, photos, past correspondence, or any other proof of relationship can be submitted.
• Proof of Financial Capability : Bank statements, pay slips, or tax returns can be attached if the host has promised to bear the invitee’s expenses during the stay.
• Event Details : For event-related visits, it’s beneficial to include event brochures, registration confirmations, or official communications related to the event.
• Business Profiles : If inviting for business purposes, incorporating company profiles, annual reports, or any other company-related documents can be advantageous.
• Medical Documentation : When inviting for medical reasons, it’s recommended to attach medical reports, hospital booking confirmations, or doctor’s notes.

It’s advisable to only provide copies of these documents unless the original is specifically requested.

Digital vs. Physical Submission

The way you submit your invitation letter and any supporting documents can influence the efficiency and success of the visa application process.

• Pros : Faster transmission, convenient for hosts outside Ghana, and environmentally friendly.
• Cons : Possible technical issues, security concerns with personal data transmission, and lack of tactile verification (e.g., feeling official letterheads).
• Recommendation : If opting for a digital method, ensure all documents are scanned clearly, preferably in color, and use secure channels for transmission. Check with the Ghana Immigration Service if they have specific portals or email addresses dedicated to visa applications.
• Pros : Offers a tangible feel of authenticity, especially when using official letterheads, and may be perceived as more formal or genuine.
• Cons : Delay in reaching the recipient, possible loss in transit, and demands more effort and resources.
• Recommendation : Use recognized courier services, keep copies of everything you send, and consider using tracking options to monitor the delivery status.

How Far in Advance Should the Invitation Letter be Sent Before the Intended Visit Date?

The timing of sending an invitation letter for a Ghana visa should be carefully considered:

• Reasonable Lead Time : The letter should typically be sent 2-3 months before the intended visit to allow for visa processing times.
• Date of the Letter : The invitation letter should be dated close to the time of sending the visa application.
• Align with Application : Ensure the dates in the invitation letter correspond with the travel dates mentioned in the visa application.

Sending the invitation letter well in advance ensures ample time for visa processing and travel preparations.

I’ve Been Denied a Visa Before; Will an Invitation Letter Increase My Chances the Next Time?

An invitation letter can potentially increase the chances of visa approval, but it’s not guaranteed:

• Address Previous Issues : The letter might help if it addresses the reasons for your previous denial (e.g., clarifying the purpose of visit or travel plans).
• Strong Support : A well-written invitation letter from a credible person or organization in Ghana can add weight to your application.
• Complete and Accurate Application : Ensure that your entire visa application is complete, accurate, and addresses any issues raised in the previous denial.

While helpful, an invitation letter alone cannot guarantee visa approval, especially if other requirements are not met.

Can I Invite Multiple Individuals Using One Invitation Letter?

Inviting multiple individuals to Ghana with one invitation letter is possible under certain conditions:

• Group Details : Include the names, passport numbers, and relationship to the inviter of all individuals in the letter.
• Unified Purpose : Ensure that the visit’s purpose is the same for all invitees.
• Financial Responsibility : Clarify who will be financially responsible for the group during their stay in Ghana.

When inviting a group, the letter should clearly outline the details and arrangements for each member of the party.

4 Tips for Drafting a Convincing Invitation Letter

• Be Clear & Precise : Immigration officials appreciate clarity. Ensure your letter is straightforward, highlighting the visit’s purpose explicitly.
• Provide Evidence : Where possible, attach evidence that supports your claims. This could be event tickets, hotel bookings, or a certificate from an institution or company.
• Responsibility Statement : A clear statement indicating willingness to bear responsibilities (financial or otherwise) for the visitor can be influential.
• Proofread : Ensure your letter is free from grammatical errors and has a professional tone.

Ghana Sample Personal or Tourist Invitation Letter

To Whom It May Concern,

I am writing to extend an invitation to [Guest’s Full Name], who resides at [Guest’s Address]. I have known [Guest’s Full Name] for [number of years/months] as [state relationship, e.g., “my college friend”].

Details of the guest are as follows:

• Full Name : [Guest’s Full Name]
• Date of Birth : [Guest’s DOB]
• Passport Number : [Guest’s Passport Number]

The primary purpose of [Guest’s First Name]’s visit is [specific plans, e.g., “to explore the cultural sites of Accra and Kumasi and to attend our family reunion in Tamale”]. The duration of the visit will be [specific duration, e.g., “three weeks from June 1 to June 21, 2023”].

During [his/her] stay in Ghana, [Guest’s First Name] will be residing at my residence located at [Your Address]. I will ensure [Guest’s First Name] complies with all regulations during [his/her] stay and will return to [Guest’s home country] upon completion of [his/her] visit.

Please feel free to contact me for any additional information or clarification.

Thank you for considering this invitation.

Ghana Sample Business Invitation Letter

We hereby extend an invitation to [Guest’s Full Name], who is currently employed at [Guest’s Company Name] in the capacity of [Guest’s Position], for a business-related visit to our company in Ghana.

The primary purpose of this visit is [specific reason, e.g., “to conduct a series of workshops and for strategy discussions related to an upcoming joint venture between our companies”]. The duration of the visit will be from [start date] to [end date].

During [Guest’s First Name]’s stay, all financial responsibilities, including accommodations, transportation, and per diem, will be borne by [Company’s Name].

For any further details or clarifications, please do not hesitate to contact our office directly.

Thank you for your assistance in processing the visa application for [Guest’s Full Name].

Yours sincerely,

Ghana Sample Study or Research Invitation Letter

We are pleased to extend an invitation to [Student/Researcher’s Full Name], passport number [Passport Number], for the purpose of [study/research] at our [institution/research facility] in Ghana.

Details of the course/research are as follows:

• Course/Research Title : [Title of the Course/Research Project]
• Duration : From [Start Date] to [End Date]
• Department/Faculty : [Specific Department or Faculty if applicable]
• Course/Research Supervisor : [Name of the Supervisor or Principal Investigator]

During [his/her] time at [Institution/Research Facility’s Name], [Student/Researcher’s First Name] will be involved in [brief description of the study or research, e.g., “an in-depth exploration of sustainable agriculture practices suitable for West African climates”].

For any additional details or clarifications regarding [Student/Researcher’s First Name]’s enrollment or research, please feel free to contact our administration office or the aforementioned supervisor directly.

Thank you for facilitating the visa process for [Student/Researcher’s Full Name].

Frequently Asked Questions (FAQs)

I have multiple purposes for my visit; can i combine invitation letters.

Ideally, you should focus on the primary purpose of your visit. However, if you have multiple genuine reasons, ensure to detail each purpose clearly in the letter and provide relevant supporting documents for each.

Does an invitation letter guarantee visa approval?

No, an invitation letter is just one part of the visa application process. The final decision rests with the Ghana Immigration Service, which will consider the entirety of the application.

Can I use a digital signature on my invitation letter?

It’s advisable to use a physical signature for authenticity. However, if circumstances prevent this, ensure the digital signature is recognizable and consider including a scanned copy of the signed original for reference.

Is there a standard format I should follow for the invitation letter?

While there’s no strict standard format, the letter should be clear, organized, and formal. Using the guidelines provided can help ensure you include all necessary details.

What happens if the visa is approved but the trip is postponed?

Visas have specific validity periods. If the trip is postponed to a date beyond the visa’s validity, a new visa application may be required. Inform the host about the changes so they can assist if needed.

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Application for Employment as a Teacher in Ghana. Sample

Are you applying to a school as a teacher? Do you need a perfect application sample to help you get the job easily? Then you are at the right place. In this guide, we give you a complete step by step guide on how to write an application for employment as a teacher, specifically in Ghana.

In Ghana and other African countries, teachers are regarded as a body of knowledge and more or less second parents to students. It is seen this way because teachers do not only impart book knowledge but they also influence students in other ways. In a nutshell, we can say that:

A teacher is a professional who imparts knowledge, skill and values to individuals who come together with a common intention to learn. Teachers also serve as mentors to the students they teach because some students actually look up to those who teach them and are inspired to be like them.

Teaching can be formal and informal. The formal method of teaching usually takes place in the classroom setting while informal teaching is described as teaching that takes place away from the classroom setting, that is in homes or any other conducive location which is chosen by the teacher or student.

In Ghana, the Ghana Education Service (G.E.S) is the government body in charge of implementing government policies that ensure that Ghanaians of school-going age have access to quality formal education.

Application Steps for Government Teachers.

To apply for the role of a teacher in Ghana, you must follow the steps below:

• Visit gespromotion.gov.gh. When you arrive at the G.E.S recruitment portal, you will find different options.
• Choose eVoucher Card.
• Next, choose your mobile money service provider which can be MTN Mobile Money, Vodafone Cash or AirtelTigo Money.
• Type in your mobile money number
• Type a valid email address.
• Click on ‘submit’ and hold on till everything you typed has been accepted.

You will receive an alert from your network service provider to let you know that it has been approved. However, there can be instances where you must approve the transaction from your end. In this case, you would dial *170# for MTN or *110# for Vodafone users. Then click wallet, then click on ‘my approvals’. Afterwards, type in your pin to approve the transaction.

After all these have gone through, a message will be sent to you containing your voucher code.

• Copy the voucher code and return to the official GES website.
• Select ‘apply’ under GES recruitment and follow the instruction that follows.
• When you get to the GES homepage, provide the information they require about yourself.
• When you finish with all that is required of you to fill in, submit.

A message will be sent to you to let you know that the form you have filled has been submitted successfully.

This is the procedure to follow if you want to apply for the role of a teacher, especially in a government institution.

If you are applying to a private school, you’ll need to write an application letter and attach all necessary documents. See a sample of a perfect application letter below.

Teacher Application Letter Sample

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How To Become A Judge In Ghana. Complete Guide.

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