application letter for teacher transfer to another school

Sample Request Letter for Teacher Transfer from One Station to Another

The following situations should be given priority when teachers are seeking transfer to another station which is in need of additional teachers:

a. When the teacher is declared excess by the SH and/or his/her expertise/area of specialization is needed in another school / district / division;

b. The teacher has served for more than five years outside his/her home barangay/municipality;

c. The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher’s Voter’s ID;

d. The teacher is joining his/her husband/wife in the same school (RA No. 4670);

e. She is a nursing mother (PD No. 603, Child and Youth Welfare Code);

f. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or

g. He/She is in poor health condition, as evidenced by pertinent medical records to that effect.

Continue Reading: Updated DepEd Guidelines on the Transfer of Teachers from One Station to Another

You may include the following:

• Last Name, First Name & Middle Name
• Residential Address
• Contact Number
• Email Address
• Date of Original Appointment
• Present Station
• No. of Years in the Present Station
• Level (Elementary or Secondary)
• If Secondary (Kindly specify your major area)
• Performance Rating for the Past 3 Years
• 3 Preferred Schools to Transfer
• Reason for Transfer

Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO Schools Supervisor Mahayag North District Mahayag, Zamboanga del Sur

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I and currently teaching at Upper Manguiles and Pilas Elementary School heartily applying for transfer of teaching station either Panagaan or Kaangayan Elementary School for the following reasons to wit:

• That I am teaching in my present station for three (3) year with utmost dedication and much achievement;
• That I am a bonafide resident of Panagaan, Mahayag Zamboanga del Sur and I am pretty sure that I can extend many services even beyond official hours for the benefits of the children and safer travel in going home;
• That it is my great opportunity because my present station is far from my residence hence time and travel expenses could be of great help for the education of my children.
• Being a mother, I have my children that need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor from your very good office.

Sincerely yours,

DEPEDTAYO Teacher I

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15 thoughts on “Sample Request Letter for Teacher Transfer from One Station to Another”

How about the guidelines of transfer of teacher from Region to another region like from Region 12 to Region 9.What is the appropriate process?ty

Good day, I would like to ask the guidelines for tranfer from one region to another like from Region VI to Region II..? How will I process that kind of tranfer.. thank you..

how about the guidelines for transfer from NCR to region V? Thank u so much.

I would like to ask the guidelines for transfer from NCR to region, like region V ?

pano po iprocess ang inter regional transfer? salamat po.

Hello po. My concern is regarding the transfer of junior HS teachers to their original plantilla and it is strictly imposed by our superintendent. Do we have any fight against this considering that we already applied for a transfer from previous admin and was granted under localization and being as a nursing mother?

I would to ask guidelines for transfer from NCR to Region VI.

I would like to ask guidelines for transfer from region IX to Region XI? how will I process that kind of transfer?

How about to tranfer from one region to another? What is the process? Thanks

I would like to ask the guidelines for transfer from Cavite to region, like region 2 ?

Paano po pag nag process po ako ng erf tapos approved n po hinihintay ko nalang po Yung appointment, Hindi konoo ba pwedeng I carry Yung yu erf sa pag transfer po?

Good day…let me know the guidelines for transfer from one region to another. Thank you for your response.

Same issue po.. Guidelines po for transfer from one region to another? Thank you for your response.

Guidelines po ng transfer of school head or principal from station to another station. Thank you so much.

Guidelines po ng transfer of school head or principal from present station to another station. Thank you so much.

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• Teacher Job Transfer Request Letter

These templates provide a guide for writing teacher job transfer request letters for various reasons. Job transfers can occur due to personal, professional, or family reasons, and it is essential to write a request letter that clearly communicates the reason for the transfer and the expected benefits. A well-written transfer request letter can help a teacher secure a new position and continue their career in a new environment. These templates can serve as a starting point for teachers who need to write a transfer request letter and want to ensure that it is clear, professional, and effective.

Template 1: Teacher Job Transfer Request Letter for Personal Reasons

[Your Name] [Current School Address] [Current School Name] [Current School City and State] [Current School ZIP Code] [Date]

[Principal's Name] [New School Name] [New School Address] [New School City and State] [New School ZIP Code]

Dear [Principal’s Name],

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. This request is due to personal reasons, including [List Personal Reasons].

I have thoroughly enjoyed my time at [Current School Name], but I believe that this transfer will allow me to better address the needs of my family and provide me with the necessary work-life balance.

I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name]. I am eager to meet with you and discuss any opportunities available for me at [New School Name].

Thank you for considering my request.

[Your Name]

Template 2: Teacher Job Transfer Request Letter for Professional Development

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my desire for professional development and growth, and I believe that [New School Name] will provide me with the necessary opportunities to achieve my career goals.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to expand my skills and experience in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

I am eager to meet with you and discuss any opportunities available for me at [New School Name]. Thank you for considering my request.

Template 3: Teacher Job Transfer Request Letter for Health Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to health reasons, and I believe that the transfer will allow me to better manage my health and continue providing quality education.

I have thoroughly enjoyed my time at [Current School Name], but I believe that the change in environment at [New School Name] will be beneficial to my health. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 4: Teacher Job Transfer Request Letter for Relocation

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to my recent relocation to [New City and State], and I believe that [New School Name] will provide me with a better opportunity to continue my career as an educator in the area.

I have thoroughly enjoyed my time at [Current School Name], but I am eager to continue my work in a new environment. I am confident that my skills and experience will enable me to make a valuable contribution to [New School Name].

Template 5: Teacher Job Transfer Request Letter for Family Reasons

I am writing to request a transfer from my current position as [Your Current Position] at [Current School Name] to [New School Name], effective [Transfer Date]. My request is due to family reasons, including [List Family Reasons], and I believe that this transfer will enable me to better support my family's needs.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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3 School Transfer Letter Templates for Smooth Moves

Below are three unique and detailed templates for a school transfer letter, each catering to different scenarios: moving to a different location, seeking a specialized program, and due to personal reasons.

Template 1: Moving to a Different Location

[Your Name] [Your Current Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Principal’s Name] [School’s Name] [School’s Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to inform you of my family’s upcoming relocation to [New City, State] and to request a transfer for my child, [Child’s Name], from [Current School’s Name] to a school in our new district. Due to this significant change, it is with a heavy heart that we must initiate this transition process.

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[Child’s Name] has been a student at [Current School’s Name] since [Year] and has greatly benefited from the nurturing environment and quality education provided. 

We are deeply grateful for the support and opportunities [he/she/they] has received, particularly in [mention any specific programs or teachers that have been impactful].

Our expected move date is [Date], and we aim to ensure a smooth transition for [Child’s Name] to continue [his/her/their] education without interruption. We have identified [New School’s Name] in [New City, State] as the institution where we intend to enroll [him/her/them]. 

To facilitate this process, please advise on the necessary steps to transfer [Child’s Name]’s academic records and any other required documents.

I am keen to collaborate closely with you to ensure all administrative tasks are completed efficiently. Please let me know if there are forms to be filled, fees to be settled, or if a meeting is required to discuss this further.

Thank you for your understanding and assistance during this transition period. [Current School’s Name] will always hold a special place in our hearts.

Sincerely, [Your Name]

Template 2: Seeking a Specialized Program

I am reaching out to formally request the transfer of my child, [Child’s Name], from [Current School’s Name] to [New School’s Name], which offers a specialized program in [Specialized Program Name]. 

After careful consideration, we believe that this program aligns more closely with [Child’s Name]’s academic interests and career aspirations, specifically in the field of [Field/Interest].

[Child’s Name] has shown exceptional talent and enthusiasm in [Field/Interest], and while [Current School’s Name] has provided a solid foundation, [New School’s Name]’s [Specialized Program Name] presents opportunities that better cater to [his/her/their] developmental needs and ambitions.

To ensure a seamless transition, I kindly request guidance on transferring [Child’s Name]’s academic records and any other pertinent information to [New School’s Name]. We are committed to adhering to all necessary procedures and timelines to facilitate this process.

I would like to express my sincere appreciation for the support and high-quality education [Child’s Name] has received at [Current School’s Name]. It is our hope that [he/she/they] can continue to excel and grow in [his/her/their] new academic environment.

Please let me know the next steps and any documents that need to be submitted to move forward with this request.

Thank you for your understanding and assistance.

Template 3: Due to Personal Reasons

I am writing to request a school transfer for my child, [Child’s Name], due to personal reasons that necessitate a change in [his/her/their] learning environment. 

While this decision has not been made lightly, we believe that transferring to [New School’s Name] will provide [Child’s Name] with the support and environment [he/she/they] needs at this time.

[Current School’s Name] has been a wonderful place for [Child’s Name] to learn and grow, and we are truly grateful for the care and education [he/she/they] has received. [Mention any specific aspects of the current school that were appreciated].

To facilitate this transfer, I would appreciate your guidance on the necessary steps to ensure that [Child’s Name]’s academic records and any relevant documentation are transferred to [New School’s Name] in a timely manner. We aim to make this transition as smooth as possible for [Child’s Name], minimizing disruptions to [his/her/their] academic progress.

Please let me know if there are any forms to complete, meetings to arrange, or any other requirements from our side. Your cooperation and understanding in this matter are greatly appreciated.

Thank you for your attention to this request and for your support during this period of transition.

Each template can be adjusted based on the specific circumstances of the transfer and the requirements of the involved schools. 

It’s important to maintain a respectful and appreciative tone throughout the letter, acknowledging the role of the current school in your child’s education while also clearly stating the reasons for the transfer request.

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Teacher transfers: finding the right fit

Teachers are not interchangeable parts in a school district. That's why principals need to have the final say about the district's decision to transfer a teacher into their school. Principals and other school leaders are best positioned to know if a certain teacher will be a good fit for their school and their community, and they have a significant interest in making sure that any teacher who comes into their building is successful. In this District Trendline , we examine how decisions about teacher transfers are made in the largest school districts across the country .

What happens when a teacher chooses to be transferred?

Most teacher transfers within a district happen when a teacher requests to change schools. For these voluntary teacher transfers, most of the 123 large school districts in our sample give their principals a say in the transfer decision. 

In the 75 large districts that put principals in charge of selecting which voluntary transfer applicants to hire, four districts— Clayton County Public Schools (GA) , DeKalb County School District (GA) , Desoto County School District (MS) , and School District of Lee County (FL) —give the central office final approval authority over the decision. Three additional districts— Anne Arundel County Public Schools (MD) , Clark County School District (NV) , and San Diego Unified School District —give their school principals (or selection committees) a say until a certain point in the school year. Voluntary transfers that happen after the deadline in those three districts are forced placed by the central office.

For the 27 large districts that give principals or school selection committees some input, it typically means one of two things. First, it might really mean that the district's central office is the final arbiter, but they are required to consult with school principals or committees. Second, it might mean that the central office assigns transfers to a particular school, but principals or committees have ultimate approval authority.

Only seven of the largest districts still explicitly place voluntary transfers in schools without a requirement that they even consult with school leaders: Cumberland County Schools (NC) , Long Beach Unified School District (CA) , Manchester School District (NH) , Milwaukee Public Schools , Oklahoma City Public Schools , Portland Public Schools (ME) , and Santa Ana Unified School District (CA) .

What happens in cases of involuntary transfers?

In the case of involuntary transfers, school principal or selection committee input is much less common; only 20 of the largest districts have mutual consent policies that ensure both the teacher and principal agree on a placement.

Involuntary transfers, sometimes called excessing, usually happen when there is a change in student enrollment, school budget, or school programming, reducing the need for the number of teachers in a particular building. While 47 of the largest districts do not address the process for placing involuntary transfers (which may mean that principals do not have the authority to reject a transfer), more than 60 percent of districts with a stated policy give the central office full authority.

In nine of the large districts, while the central office does place involuntary transfers, the school leaders have some input. In Brevard Public Schools (FL) , for example, the principal may refuse any involuntary transfer candidate whose rating was less than effective.

Sometimes with involuntary transfers, ineffective teachers are moved out of a school only to be forced placed in another school in the district by the central office. This "dance of the lemons," as it has been called, can be ended by the adoption of mutual consent policies—but such policies are not without new challenges 

Mutual consent: the way forward

A mutual consent policy relies on the consent of both teacher and principal for a transfer decision, rather than having the central office decide the transfer. In order to hold principals accountable for the outcomes of their school, some degree of freedom in how they constitute their faculty appears appropriate. Surveys also show support for mutual consent among teachers, and have found higher levels of job satisfaction reported by teachers who were given more say in their placement.

Mutual consent policies are not without their challenges. If a school district no longer force places teachers, there will be teachers that cannot find a position. This circumstance can lead to districts spending money on teachers who are not in the classroom , or the new challenge of how to deal with dismissal of these teachers. For more districts to adopt mutual consent will require change at both the state and local levels.

Ongoing efforts have been successful in overcoming some of these challenges of mutual consent. A state law in Colorado allows teachers to be put on unpaid leave if they cannot find a placement through mutual consent, though not all districts take advantage of the option. However, Colorado is the only state in the nation with such an explicit policy. Oddly, the state legislature in Illinois allows Chicago Public Schools to put unplaced teachers on unpaid leave, but Chicago is the only district in the state with permission to do so. Other districts with mutual consent policies require unplaced teachers to work as substitute teachers, also a costly decision by a district, as a salaried teacher earns so much more than a substitute teacher. In Oakland Unified School District , involuntarily transferred teachers who can't find a teaching position are offered instructional support roles.

Still, the popularity of mutual consent policies continues to grow . Over this past summer, the school board of Los Angeles Unified School District announced the intention to essentially create a mutual consent policy for the lowest performing 50 schools in the district.

To further explore this and dozens of other teacher policies in the largest school districts across the country, check out the Teacher Contract Database .

To get the NCTQ District Trendline delivered to your inbox each month, subscribe here .

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Teacher Job Transfer Request Letter

Request letter for Transfer of Job placement by the teacher in govt school, private school to a new location nearby your home, office, university, etc. Job transfer request letter for personal reasons. Request letter for transfer to another branch. Request letter for transfer of job location due to family problem. Sample letter of request for transfer of workplace.

Job Transfer Request Letter by A Female Teacher after Marriage

I want to ask you for my job transfer to (mention the area name). Because I got married a few days back and my in-laws and new house have now shifted to (area name). You are kindly requested to transfer my job to a school near my home. I will be grateful to you.

Sincerely Yours,

Application Requesting Transfer of Job to a Branch Nearest to My Home

I would like to request you that I have to come a long way for the job which costs me a lot over time. And often I get so tired that I can’t even do the domestic chores after the return.

You are requested to transfer my job near my area or home so that I can get rid of the hassle of coming and going. There is also a vacancy in the office near my house that I can easily work on. I hope you will give me this favor. I will be grateful to you.

Transfer Request Letter by Teacher From One School to Another School

Dear Sir/Madam,

I want to request my teaching job transfer from (name of the place) to (name of the place where you want the transfer). My current job (workplace) is far away from my home, and I want it to be transferred near to my home to reach the school easily, so I can utilize more energy for better teaching.

Luckily, a teacher’s vacant position in a school near to my home (you can mention the school name and area here if you want). So please grant my immediate job transfer. I can provide all the information and documents you need for this process. I will be thankful for your kind approval.

Letter of Transfer to Another School by Government Teacher for Study

I am (you name), a Teacher at Govt Girls High School. I am happily informing you that I have got admission as an M.phil student in (university name), and my classes will start from..date…, and the timing will be 3:00 pm to 6:00 pm as per University Schedule.

I request you to transfer my teaching job placement to (name of the place). I hope my request will be granted, and my school will issue my NOC immediately after your kind approval. I wish to continue my teaching internship to gain practical experience along with my M.phil degree.

Looking for your kind approval.

Teacher Job Transfer Request Letter from One Branch to Another Branch

Dear Principal,

I am writing this letter to request my job transfer. I have been working on this Campus for 4 years as a Science teacher for 8th and 9th Grade. I have always worked hard and focused on every single student for their good progress. However, recently I got married, and as my husband is a resident of Multan so I will have to shift to the city.

I request you to kindly approve my request for transfer to Beacon House School System, Multan Campus. You may look into the work profile that I have been active from when I joined this campus and have taken all my tasks seriously and completed them in time. I promise you to work with the same ardor in the future too. I know that I am requesting this transfer in the middle of the term, which will disturb the students and their academic progress. However, I know a science teacher with acceptable qualifications and teaching experience who can substitute me. I can talk to her and guide her about the present progress of both classes so she can easily continue the syllabus.  If the students are satisfied, then you can hire her permanently, but if not, then in the meantime, you can hire another teacher.

I hope I will get a positive response from you.

Best Regards,

To: Principal

Dear Madam,

I have recently begun teaching at Avinger Secondary School, and the experience has been quite pleasant. I am thankful for this opportunity, and I hope that the students have an enjoyable learning experience. However, I am an experienced teacher who has taught 9 th grade for the past ten years – this is my first time teaching 12 th graders. It is a drastic difference and a big change of pace for me. I believe that I will be of much more use if I were to be transferred to teaching 9th Grade students. It is an area that I have much more expertise in, and I believe I will be a lot more help teaching the younger students. Therefore, I kindly request that I be transferred to teaching 9 th Grade.

Sincerely, Your Name

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3 thoughts on “Teacher Job Transfer Request Letter”

I am working in early year school but now I want to move in to primary branch, please guide me how to write an email to principal and HR.

Application to the BEO for job transfer of teacher from one district to another

Requesting to help me out for primary teacher post. I got primary teacher in the month of December 2019 at the longest district in nagaland.i have joined by this year at this point of time I am facing a serious hardship,there is no body to look after my son(1 year&3 months old son).it is extremely difficult for me to perform my duty as there is no one to look after my son.my elder son was admitted to class nursery in another district &my husband is a cultivator living in the village,he could not able to look the elder son properly as the distant is far to visit my elder son who got admitted only by this year.i am facing a grave broblem as well as both my elder son &my husband because we are staying in three different places. There is no enough words to express our broblem. Therefore,sir I really need a good writer to write a good request letter for me.

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Home » EDUCATOR SINGLE & CROSS – TRANSFERS: WHAT YOU NEED TO KNOW

EDUCATOR SINGLE & CROSS – TRANSFERS: WHAT YOU NEED TO KNOW

According to the Department of Education, the utilization of educators with due regard to their personal circumstances will contribute significantly to their effectiveness and efficiency thereby improving service delivery. It is therefore necessary to implement strategies that will allow the department to utilize educators effectively taking into consideration the educators personal circumstances as well as the needs of the Department. To this end it has become necessary to implement this policy and concomitant procedures to allow for the movement of educators by way of transfers in a fair and equitable manner and in a way that is of mutual benefit.

In terms of Section 8 of the Employment of Educators Act, 1998 (Act No 76 of 1998), as amended, the Superintendent-General may, in the best interest of the department, transfer any educator in the service of the department to any post.

DOWNLOAD THE EMPLOYMENT OF EDUCATORS ACT 76 of 1998 HERE

To establish uniform policy and procedures for the permanent transfer of institution and office-based educators from one post to another,

SCOPE OF APPLICABILITY

This policy applies to all permanent educators whose employment is regulated in terms of the Employment of Educators Act, 1998 (Act 76 of 1998), as amended.

AUTHORISATION

• Employment of Educators Act, 1998 (Act 76 of 1998), as amended
• Labour Relations Act, 1995 (Act 66 of 1995), as amended
• Employment Equity Act, 1998 (Act 55 of 1998)
• Public Finance Management Act, 1999 (Act 1 of 1999)
• Basic Conditions of Employment Act, 1997 (Act 75 of 1997)
• Personnel Administration Measures (PAM)

No educator shall be favoured or prejudiced in considering applications for transfer. All applications for transfers will be considered on the basis of fairness and objectivity.

No educator shall be transferred to a post unless he/she is suitable for the post.

TRANSFER PROVISIONS

OFFICE-BASED EDUCATORS : CROSS TRANSFERS

Office Based Educators who meet the needs of the post may apply for cross- transfer. The applications from the respective educators must be made on the prescribed form and be recommended by the respective Heads of Division as well as the Heads of Directorate/Office. However, no cross-transfers will be considered if charge/s of misconduct have been preferred against either one of the applicants.

The respective educators are required to jointly complete 2 sets of the prescribed application form (TF2B)and each educator is required to submit their copy to their line functionaries for a recommendation. The form must then be submitted to the relevant Personnel Component for further attention and onward transmission for formal approval to the Senior General Manager: HR and Admin Services. Upon receipt of the approval, the respective Personnel Components must inform the educators accordingly and process the cross transfers.

The effective date of such transfer will be the first day of the month following the month on which approval was granted. Under no circumstances should any movement take place without the necessary approval.

The head of the receiving offices must arrange for the completion and submission of assumption of duty forms in respect of the transferred employees. Such forms must be submitted to the relevant Personnel Component within 3 days from the date of assumption of duty.

OFFICE-BASED EDUCATORS: SINGLE TRANSFERS

Office Based Educators will not be selectively considered for single transfers to vacant posts. Such vacant posts will be advertised and educators who currently occupy a post similar to the advertised post may apply for transfer to such advertised post.

INSTITUTION BASED EDUCATORS : CROSS-TRANSFERS

Institution Based Educators who meet the curricular needs of the affected schools may apply for cross transfer. In this regard it is essential that all aspects of the posts and subjects offered by each educator is the same. The applications must be in writing on the prescribed form and be recommended by the relevant Heads of Institution and School Governing Bodies, However, no cross-transfers will be considered if charge/s of misconduct have been preferred against either one of the applicants.

The respective educators are required to jointly complete 2 sets of the prescribed application forms (TF2Aand each educator is required to submit their copy to their Principal tor his/her recommendation who in turn must forward the application to the respective Chairpersons of the school Governing Bodies for their recommendation. The form must then be submitted to the relevant SEM and District Manager for further attention and onward transmission for formal approval to the Senior General Manager: HR and Admin Services.

Upon receipt of the approval, the relevant Service Centres must inform the educators accordingly and process the cross transfers. The principals of the receiving schools must arrange for the completion and submission of the assumption of duty forms in respect of the transferred educators. Such assumption of duty forms must be forwarded to the relevant Personnel Component within 3 days of the assumption of duty.

In order to minimize disruption in teaching and learning, cross transfers may only be effected at the beginning of the academic year unless compelling reasons dictate otherwise.

Under no circumstances should any movement take place without the necessary approval.

INSTITUTION BASED EDUCATORS: SINGLE TRANSFERS

Institution Based Educators may be considered for a transfer for reasons of a personal and compelling nature (eg. economic, social or domestic reasons). Documentary evidence substantiating the compelling circumstances must accompany requests for transfer. However, the transfer will not be considered if charge/s of misconduct have been preferred against the applicant.

It should be noted that only post level 1 educators are eligible to apply for a single transfer. In this regard all promotion posts must be advertised.

Such educators must personally identify a school with a substantive vacant and concomitant post and coniplete the prescribed application forms (TFIA and TF1B). The TF1A must be submitted to the Principal and the Chairperson of the School Governing Body of the releasing school for their recommendation. The form must then be submitted to the releasing SEM and the District Manager for a recommendation. The District Manager must thereafter submit the completed form to the Directorate: Human Resource Services at Head Office.

TF1B must be submitted to the Principal and the Chairperson of the School Governing Body of the receiving school for their recommendation. The form must then be submitted to the receiving SEM and the District Manager for a recommendation. The District Manager must thereafter submit the completed form to the Directorate: Human Resource Services at Head Office.

The Manager : Human Resource Services will, upon receipt of both TF1A and TF1B, consider granting formal approval for the transfer. In the event that the application for transfer is disapproved/not recommended, the applicant must be favoured with a written explanation from the relevant official/School Governing Body or the responsible Personnel Component, as the case may be. Upon approval, the responsible Personnel Component must inform the school and the educator in writing.

In order to minimize disruption in teaching and learning transfers may only be effected in the beginning of the academic year unless compelling reasons dictate otherwise. Under no circumstances should any movement take place without the necessary approval. The principals of the schools must arrange for the completion and submission of the assumption of duty form in respect of the transferred educator. Such form must be submitted within 3 days from the date of assumption of duty to the relevant Personnel Component.

The procedures outlined above must also be followed in respect of inter- provincial transfers, but, in this instance the approval of the respective Heads of Department or his/her delegate must be obtained.

Complaints relating to the undue delays in the processing of applications for transfer must be directed to the General Manager: Human Resource Management at Head Office.

TRANSFER/RELOCATION COSTS

All educator-initiated transfers will be at their own costs.

DISPUTE RESOLUTION MECHANISM

Disputes arising from the interpretation and implementation of this Policy shall be dealt with in accordance with the relevant dispute resolution procedures.

Application forms for single and cross – transfers are available in every education district in the country.

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School Transfer Application

Whether you have completed your SSC, you are moving to a new place with your family or your parents are in a government job, you will always require a school transfer application, commonly called a TC.

What is TC and how can we Apply for it?

A TC is a school transfer certificate provided by the current school in which the child is studying and is needed for the child’s transfer to another school or college. Without a TC, the other school or college won’t allow the students to take admission. Along with other documents, TC is a compulsory certificate that has to be submitted during admission procedures.

A TC is issued by the head authority of the college or school where the student resides. It is given either on completion of studies or the course. TC can also be issued if requested for some cases, like moving to a new city, changing schools for some reason, etc. A parent of the student or a student can write a letter requesting a TC to the head authority of the institution.

Format of School Transfer Application

The format of a TC is the same as that of a formal letter. TC letters should include the necessary information like date, transfer reason, admission certificate of the new school or college, etc. Check the format given below to get an idea.

Parent/student name

The Headmaster/Principal

School/college name

School/college address

Sub-Requesting for TC

Greetings or salutations, e.g., Respected/Dear Sir/Ma’am

The main body of the letter. I am requesting a TC. The reason why the student is leaving the school/college. Mention the last date of the student at that school/college. Attach all the necessary proof with the letter.

Express gratitude towards the employer.

Yours faithfully/truly/sincerely

(Signature)

Your name is in block letters.

Contact number

Attachments-

A Sample of a School Transfer Application

A school transfer application should be written formally. The letter should be short and contain only the necessary information. The tone of the letter should be polite as you are requesting. Have a look at the sample letters below to get a better understanding of the same.

Sample Letter 1: Request for Transfer Certificate.

Rajkumar Yadav

Ishwar Road

Nagpur-675611

Date-August 7, 2022

The Principal,

Bharat Mahan Government School.

Nagpur-675622

Sub: Requesting a transfer certificate.

Respected Sir,

I am Rajkumar Yadav, the father of Tejas Yadav, a sixth-grade student at your school. With due respect, I would like to request that you issue a transfer certificate for my son as we have admitted him to a private school.

Our financial condition is now much more stable and I would like to admit my son to a private school for better opportunities. My son’s last day at your school will be August 17th.

I hope you will issue the transfer certificate as soon as possible.

Thank you in advance.

Yours truly,

RAJKUMAR YADAV

Contact number: 0000000000

Admission letter to a new school

Admission letter for the current school

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Sample Letter 2 – Request for TC to Change Schools

Jigar Verma

12-A, Perl Society

Nashik-123456

Date-September 29, 2022

The Headmaster

St. Sebastian High School

Sub: Requesting a transfer certificate to change schools

Respected Ma’am,

I am Jigar Verma, father of Sudhir Verma, who studies at your school in class 9th C. I would like to inform you that I am a police officer and I have been transferred to Delhi.

With due request, I would like you to issue my son a transfer certificate so that he can continue his studies at Holy Cross School in Delhi. We are moving to Delhi next week and August 2nd will be the last day of my son’s attending your prestigious school.

I would beg you to please issue my son’s transfer certificate as soon as possible.

Thank you in anticipation.

Yours sincerely,

JIGAR VERMA

Contact-000000000

Admission letter from Holy Cross School

Admission letter from St. Sebastian High School

Sample Letter 3 –  Request for TC for Change of College

Sandesh Mishra

Ganesh Appartments

Pune – 451634

Date: April 1, 2022

Sathe International College

Pune – 451666

Sub: Request for a transfer certificate for a change of college

I am Sandesh Mishra, a student at your respectable college. I have completed my HSC at your institution, and now I would like to go further with the science stream. This decision has been made by me and my family members. As our college does have only arts and commerce streams, I will have to change colleges.

With due respect, I request that you please issue me a transfer certificate so that I can be admitted to another college. I have attached the required documents with the letter.

I would be highly obliged if you issued me a transfer certificate as soon as possible.

SANDESH MISHRA

Admission letter by a science college

Admission letter from Sathe International College

Frequently Asked Questions on the School Transfer Application

Question 1. Who can write a school transfer application?

Answer. Transfer certificates can be requested by parents or students themselves from the schools or college’s highest authority. Usually, in school, parents should write a letter.

Question 2. What is the difference between LC and TC?

Answer. LC is the leaving certificate, and TC is the transfer certificate. As a matter of fact, they are both the same. Schools or colleges either give a TC or an LC. There is no difference between the two.

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3 Samples for Writing a School Transfer Request Letter

Introduction

Guides for writing school transfer letter, school transfer letter samples.

A transfer letter is a request or a notice for moving to an absolutely new organization or from one segment of an organization to another. Some examples of this are moving to new churches or schools or swapping of departments at work.

School transfer letter is necessary for those students who want to resume their education at a different school after leaving their previous school. Making use of a school transfer letter sample will ensure that you know how to write such a letter in the right manner.

Start with an Introduction

Give an introduction of yourself to the reader and then point out that you require a transfer. Mention a brief account of your current academic situation and your academic standing. Provide the name of the school you are attending at present.

Specify Your Academic Achievements

Give an account of your academic accomplishments. Mention any honors or awards that you have received along with your grade point average. Provide details of the school activities you take part in, for instance your involvement in volunteering opportunities, academic clubs and athletic programs.

Give Reasons for Your Wish to Transfer

State the reasons why the school is the right choice for you and how it's going to help you in accomplishing your future ambitions. For instance, emphasize on the importance of getting education from a school which gives you the chance to get first-hand experience in the veterinary field before you graduate if you desire to become a veterinarian and the school you are choosing is offering a veterinary program with a prospect of internship opportunities in that particular field.

Express Gratitude to the Reader and College Officials

Before closing the letter, express your gratitude to the admission staff for their consideration by thanking them and also mention your contact information, too.

The Principal

(Name of School)

(Address of School)

Sub: Transfer Certificate

Respected Mam/Sir,

I am hereby requesting you to be kind enough to issue a transfer certificate for my son Jack Watson of Class 7 Grade 2, Admission No.: 12345678 as I have informed the concerned authority regarding the whole issue.

I would like to express my sincere gratitude to you and all the staff members for their support and cooperation afforded to my son during his past academic year.

I wish your organization the greatest of success in all of its endeavors.

Thanking you,

Yours faithfully

(Father's Name)

Student Name:

Roll Number:

Admission Number:

The following is an example of a sample letter to school principal for transfer to another school.

Sub.: Intent Letter of School Transfer

Present School’s Name:

Dear Sir/Madam,

My name is Lily Smith. I am one of your students at ­___________ (school’s name). I would like to inform you about my personal desire to transfer to another school. I have thoroughly enjoyed my time here but since my family is moving to a different city, my parents and I have decided to transfer to another school that is nearest to our new home. I would sincerely appreciate the feedback from you regarding this matter and I am willing to accept the requirements that are needed for the formalization of the whole process. Hoping you would consider my request.

Yours truly,

Student ID No: 12345678

This another example of a school transfer letter sample.

To the Principal,

My name is Mrs. Elsa Rose and I would like to inform you that the reason for writing this letter is to transfer my son to another school as we are moving to a new house.

The commencement of the classes will be from the coming school year from June 5 th 2015 and he will be in grade 5 already. I am not in favor of transferring him to another school but the transportation difficulties mean that it is nice for him to remain near the school.

I would like to request you the transferring documents that would be required by the school for the formalization of the whole process.

I am very grateful for the knowledge that you imparted to my son during his stay at your school. It is nice to know that my son got his early education from your esteemed school.

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Home » Letters » School » Request Letter to School Principal for Transfer to Another School- Sample Letter Requesting Transfer to Another School

Request Letter to School Principal for Transfer to Another School- Sample Letter Requesting Transfer to Another School

To, The Principal, ________ (Name of the School), ________ (Address of the School)

Date: __/__/____ (Date)

From, ________ (Name), ________ (Address)

Subject: Requesting transfer

Dear Sir/ Madam,

I would like to state I am ______ (Name), a student of _______ (Class) of your reputed school i.e. _______ (School Name). My roll number is ______ (Roll Number) and my admission number is ______ (Admission Number).

With utmost respect, I am writing this letter in order to request you for transferring me to another branch of your school. The reason behind me requesting this transfer is that ________ (my father transferred to another city/ that branch is nearby to my residence/ family reasons/ any other reason). I have been working very hard to achieve good marks in my examinations and have secured a good position in the class.

I shall be highly obliged if you kindly consider this as a genuine request and do the needful at the earliest. I am ready to proceed with any required formality and pay any applicable charges.

Thanking you, _________ (Signature), _________ (Name), _________ (Parent’s Contact Details)

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13+ School Transfer Letter Templates – PDF, DOC

Create a intent letter for the principal when you transfer from one school to another or apply for an inter university enrolment. Our School academic letter simplify elementary school and college students and parents for a transfer confirmation for their child and themselves.

School Transfer Letter to Principal

• Microsoft Word
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Elementary School Transfer Request Letter Template

School Transfer Letter from One Branch to Another Template

School Transfer Request Letter Template

School Transfer Letter Request

• The reason for transfer.
• The request for the issuance of transfer certificate letters .
• In some cases, an additional request for a good moral character certificate template.
• The information about the needed documents for admission to another institute.
• The requested date on when all the certificates and documents may be given.

School Teacher Inter-State Transfer Letter Template

Student Hardship School Transfer Letter Template

Free School Transfer Confirmation Letter Example

Inter-University School Transfer Letter

School Teacher Transfer Letter

• The proximity of the new school to the residences of the teacher
• The change of priority of a teacher as there may be other functions that he or she needs to do that is within the proximity of the new school where he or she wants to be assigned
• Other considerations that a teacher have to include both his or her personal and professional life

Child Parental Consent School Transfer Letter Template

Official School Transfer Certificate Formal Letter Template

Personal & Family Reason School Transfer Letter Template

School Transfer Letter of Intent Template

School Transfer Letter of Inquiry Template

Reasons for School Transfer

• The student and his or her family have already changed residences and it will be too far to the school premises, which may mean that it is already costly and impractical to continue the studies of the student in the specific institution.
• The entire family of the student is to relocate to another country and a school transfer is needed for the student to continue his or her education.
• There may be acts of bullying that the student has experienced in his or her current school. Emotional and physical abuse may also be a cause of trauma which eventually should be taken into consideration for an immediate school transfer.

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School Transfer Request Letter Samples

A school transfer request letter is written to the principal when a student is moving to another school, state, or country. Usually, the next school where the student is transferring demands a record and a transfer letter from the previous school. The school transfer letter serves the following purposes:

• It gives proof that the student was indeed a part of the previous school
• It gives proof that the student was indeed studying in the grade that is being claimed
• It is proof that the child is now not studying or availing of any scholarships or aid at the previous school
• The student has cleared all dues at the previous school

The principal writes a letter stating that the student has asked to be transferred and has cleared all dues. This letter enables a student to be admitted to another school and continue his/her studies there. The student can then apply for grants, scholarships, and loans for study at the new school.

1. School transfer request letter to the principal

Subject: Request for transfer certificate

Dear Principal,

This is to inform you that [student name] of grade [X] is moving to Texas due to his father’s job. He has cleared his midterm examinations. All dues have been cleared, and books from the library have been returned. Kindly grant [student name] a transfer certificate.

I look forward to your cooperation.

2- School transfer request letter from parents

Subject: School transfer request letter

We are writing to request a school transfer request letter for our daughter, Elizabeth Jacobs. She is a student in grade 5 at your school. The reason for the transfer is that we are moving to [enter the city] by the end of this month. We are still contemplating which school to transfer her to.

Meanwhile, we have cleared all dues for your school, and Elizabeth has also applied for a clearance certificate. Kindly write a school transfer certificate for Elizabeth that we may use for her admission process in [enter new city].

Elizabeth was a happy student at your school and has accomplished a lot under your guided supervision.  She will miss her teachers and friends a lot. I look forward to your cooperation.

3- School transfer request letter from the student

Subject: School transfer request for [X]

Respected Principal,

I am writing to request a school transfer letter. My father has been deployed to [enter the city of a foreign country] for a period of two years. Due to his transfer, we will all be moving during this time period. I am expecting to apply for admission to a school in [enter city], and for this, I require a school transfer letter.

I have returned all property and equipment to [enter current school’s name] and received a clearance certificate. Kindly issue me a transfer letter.

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• Application for tc by Parents

Application for TC by Parents │Format and Sample Letters for You

Was your parent recently transferred to another city? Do you have to shift schools? Here is how you can write a letter requesting for a Transfer Certificate. This article will help you with the format letter of the application for TC by parents, and you can go through the sample letters to have a clear idea.

Table of Contents

Writing a request letter for transfer certificate from school – format and points to remember, sample application letter for transfer certificate from school – due to relocation, application for tc by parents for changing school – due to job transfer, how to write a tc letter for school after 10th grade, frequently asked questions on request letter for transfer certificate from school.

As students, all of us would have practised a lot of letter writing and we sure would have written letters to the principal multiple times. Apology letters , letters requesting for OD, attendance, permission letters , etc., are some of the letters we would have definitely written at least once during our time as a student. Like all these letters, a request letter for a Transfer Certificate from school is also written in the format of a formal letter .

A Transfer Certificate is an official document that certifies that the particular student who has been issued the Transfer Certificate is no longer a student of that institution and that the student is free to enrol in any other institution of their choice. When you write a request letter for a Transfer Certificate from school, make sure you mention the name of the student and all information, including the class and roll number of the student. Clearly state the reasons for which you are requesting for a Transfer Certificate.

Sample Application for TC by Parents Format for School Students

Here are some letter samples that you can refer to when you have to write an application for taking TC from school.

5/98, Srinivasa Nagar 2 nd Street

Anna Nagar West

Chennai – 600026

The Principal

Carmel Garden Matriculation Higher Secondary School

Race Course Road

Chennai – 600014

Subject: Request for a Transfer Certificate

Respected Sir,

I am Senthil Kumaran, father of Aaryan Senthil, a student of Class VII B in this school. I would like to inform you that we are relocating to Bangalore and so Aaryan has to shift schools. It has been difficult to get an admission as it is almost the end of this academic year. He has been shortlisted for admission, and it would be highly appreciated if you could issue a Transfer Certificate as soon as possible.

I would like to let you know that all his fees have been paid, and there are no pending dues. I request you to kindly consider my request and do the needful.

Thanking you.

Yours sincerely,

Signature of the student

SENTHIL KUMARAN

Father of Aaryan Senthil

Class VII B

Roll No. 02

Flat No. 113, Green Villa Apartments

HSR Layout Phase II

Bangalore – 560012

December 20, 2021

Vidya Soudha Matriculation Higher Secondary School

1st Main Road, near Basaveshwara Bus Station,

1st Stage, Phase -1, Peenya

Bangalore – 560058

Subject: Application for Transfer Certificate

Dear Ma’am,

I am Ananth Kumar, the father of Vishnu A. He is a student of Class V C in your reputed institution. I am writing this letter to request you to issue a Transfer Certificate for my son.

I am a Government Servant, and transfers are a part of my professional life. I have now been transferred to the New Delhi office and have been asked to join by the 1 st of January, 2022. I have decided to take my family along with me as it would be a long term service in New Delhi. I have already sent in applications to schools in New Delhi. We will be leaving Bangalore by the 27 th of December, 2021. So, I request you to kindly do the needful and issue the Transfer Certificate at the earliest.

Please feel free to contact me if there are any pending payment dues. I have attached a copy of my son’s school ID card for your reference.

Thank you very much

Signature of the parent

ANANTH KUMAR N

Father of Vishnu A

Roll No. 35

Contact information

Phone: 99999

Email : [email protected]

Attached Documents:

Copy of School ID card

71/129, Friendship Lane

Amala Nagar

Thrissur – 680545

April 15, 2022

The Headmistress

St. Thomas Thope Matriculation Higher Secondary School

Mannunni Road P. O

East Fort, Nellikunnu

Thrissur – 680006

Subject: Request for Transfer Certificate

My son, Aaron Joseph has completed his 10th Standard Public Examination from your prestigious institution. I would like to inform you that he has secured admission for 11th grade in Devamatha CMI Public School, Thrissur. He has been asked to submit all the documents by the 25 th of April, 2022. A member from the school office had informed us that the Transfer Certificates for his batch would be issued only after April 30 th . I would be very grateful if you could issue him a Transfer Certificate on or before the 22 nd of April, 2022.

Thank you in advance.

JOSEPH AJIT

Father of Aaron Joseph

Roll No. 05

What is a Transfer Certificate?

A Transfer Certificate is an official document that the student is provided with when they leave school or college to enrol in other schools or colleges for various reasons like family relocation, transfer, etc.

What is the purpose of a Transfer Certificate?

The purpose of a Transfer Certificate is to certify that the particular student is no longer an enrolled student of the current school or college, thereby allowing the student to join any other school or college of their choice.

How should I write a letter to request for a Transfer Certificate from School?

The letter should be written like a formal letter. The language used should be polite and professional. The details of the student – class, section and roll number should be mentioned so that it makes it easier for the school authorities to look into the records of the student. Ensure that you have paid all the fees and pending dues and also provide your contact information. Give the reason you are requesting for a Transfer Certificate clearly. Close the letter by thanking them and mentioning when you would like to collect the Transfer Certificate.

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School Transfer Certificate (TC) Application by Parents (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional school transfer certificate (tc) application by parents.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for School TC by Parents

First, find the sample template for school transfer certificate (tc) application by parents below.

To, The Principal, [School’s Name], [School’s Address], [City, State, Zip Code]

Subject: Request for School Transfer Certificate

Respected Sir/Madam,

I am [Your Name], the parent of [Child’s Name], who is studying in class [Child’s Current Class] in your esteemed school. This letter serves as an application to request a Transfer Certificate (TC) for my child.

Due to unforeseen circumstances, we are relocating to [New City or Town’s Name] by the end of [Month, Year]. Consequently, my child will be unable to continue his/her studies in your prestigious institution. We have made arrangements to admit [Child’s Name] to a new school in our new place of residence, and thus require the Transfer Certificate to facilitate this process.

I kindly request you to issue the Transfer Certificate, along with any other necessary documents related to [Child’s Name]’s academic progress at your school. We have always been proud to be part of the [School’s Name] family and are grateful for the quality education and nurturing environment provided to our child.

Please let us know of any formalities or fees that need to be taken care of for the issuance of the Transfer Certificate. We will ensure to complete them at the earliest. Also, if possible, we would appreciate it if you could expedite this process as it is crucial for my child’s seamless transition to the new school.

Thank you for your understanding and assistance in this matter.

Yours faithfully,

[Your Name] [Your Contact Information] [Your Address] [City, State, Zip Code]

Below I have listed 5 different sample applications for “school transfer certificate (tc) application by parents” that you will certainly find useful for specific scenarios:

School Transfer Certificate Application for Relocation Purposes by Parents

To, The Principal, [School Name], [School Address], [City], [Date]

Subject: Application for School Transfer Certificate due to Relocation

I am [Your Name], parent of [Child’s Name], studying in class [Class and Section] in your esteemed institution. I am writing this letter to request the issuance of a transfer certificate for my child due to our family’s relocation.

Due to an unavoidable change in my job, I have been transferred to [New City Name]. Consequently, our entire family must move to the new city to settle there. In light of this situation, I request you to kindly issue the transfer certificate for my child at the earliest possible date, as it will be required for seeking admission in a new school in the new city.

I am grateful to the entire school faculty for their dedicated efforts in providing an excellent educational environment for my child. We will always cherish the memories and values learned at this school.

Kindly consider my request and provide the transfer certificate at the earliest. I will clear any pending dues before collecting the certificate.

Thank you for your understanding.

Yours sincerely,

[Your Name] [Your Address] [City] [Contact Number]

Application for Transfer Certificate Due to a Change in Curriculum by Parents

Subject: Application for Transfer Certificate Due to Change in Curriculum by Parents

I, [Your Name], am writing this application to request a transfer certificate for my son/daughter, [Child’s Name], who is currently studying in Class [Class] Section [Section] of your esteemed school. Due to certain personal reasons, we have decided to change the curriculum for our child and have decided to enroll him/her in a different school that follows the desired curriculum.

Our decision stems from the belief that the new curriculum will be more suitable for our child’s future goals and aspirations. We are immensely grateful for the excellent academic foundation and moral values that your school has provided to our child during his/her time here.

I kindly request you to issue the transfer certificate at the earliest, as we need to complete the admission process at the new school as soon as possible. I understand that there may be formalities and fees associated with the issuance of the transfer certificate, and I am ready to complete them as required.

Thank you for your understanding and assistance in this matter. We will always cherish the memories and experiences that our family had at your esteemed institution.

[Your Name] [Your Address] [Contact Number] [Email ID]

Requesting a School Transfer Certificate Application for Health Reasons by Parents

Subject: Request for School Transfer Certificate due to Health Reasons

I, [Your Name], father/mother of [Student’s Name], who is currently studying in class [Class and Section] in your esteemed school, kindly request you to issue a transfer certificate for my child on account of health reasons.

Due to some unforeseen health complications, our family doctor has recommended us to change our current place of residence for the betterment of my child’s health condition. Consequently, we have decided to shift to a different city and hence, my child will not be able to continue their education at your esteemed institution.

I would like to express our sincere gratitude for the exceptional guidance and support provided by your school in nurturing my child’s academic growth so far. It is with a heavy heart that we have to make this decision and request your kind cooperation in this matter.

Kindly issue the transfer certificate for my child, [Student’s Name], at the earliest to facilitate a smooth transition to the new school. I have cleared all the outstanding fees and dues.

[Your Name] [Father/Mother of Student’s Name] [Address] [Contact Number]

Application for School Transfer Certificate Following Disciplinary Issues by Parents

To, The Principal, [Name of the School], [Address], [City, State, Pin Code]

Subject: Application for School Transfer Certificate following Disciplinary Issues by Parents

I, [Your Name], parent of [Student’s Name], who is currently studying in Class [Class and Section] at your esteemed school, am writing this application to request the issuance of a Transfer Certificate for my child.

My son/daughter has been facing disciplinary issues at school due to the interference of his/her parents. We deeply regret our behavior and the impact it has had on the school environment and our child’s education. We understand the importance of maintaining discipline, and we take full responsibility for our actions.

We have realized that our involvement has caused unnecessary disruptions, and it is in the best interest of our child and the school that we seek admission in another institution. Hence, I request you to kindly issue a Transfer Certificate for [Student’s Name] at the earliest, so that we can initiate the admission process in another school without any delay.

I appreciate your understanding and cooperation in this matter, and I assure you that we will not repeat such behavior in the future. Kindly consider our request and do the needful.

Thanking you.

[Your Name] [Contact Number] [Address] [Date]

School Transfer Certificate Application Due to Financial Constraints by Parents

Subject: Application for School Transfer Certificate Due to Financial Constraints

I, [Your Name], am the father/mother of [Student’s Name], a student of class [Class and Section] in your esteemed school. I am writing this application to inform you about the financial constraints our family is currently facing, and to request a transfer certificate for my child.

Due to the ongoing economic crisis, I have been facing severe financial difficulties, which have adversely affected our family’s income. As a result, we are unable to afford the school fees and other expenses associated with my child’s education at your esteemed institution. It is a tough decision for us, but we have decided to move our child to a more affordable school to continue their education.

In light of these circumstances, I humbly request you to kindly issue a transfer certificate for my child, [Student’s Name], so that we can complete the admission process in the new school without any delay. We will always be grateful for the quality education and nurturing environment provided by your esteemed school, which has played an essential role in my child’s growth and development.

I hope you will understand our situation and approve our request at the earliest. Your kind support in this matter would be highly appreciated.

Thanking you,

[Your Name] [Contact Number] [Address]

How to Write School Transfer Certificate (TC) Application by Parents

Some writing tips to help you craft a better application:

• Begin with the subject line: Mention “Application for Transfer Certificate” or “Request for School Transfer Certificate” as the subject.
• Address the principal: Start the application by addressing the principal of the school and use a formal salutation like “Respected Sir/Madam” or “Dear Principal.”
• Introduce yourself: Briefly introduce yourself as the parent or guardian of the student and mention your child’s name, class, and section.
• State the reason for transfer: Clearly state the reason for requesting the transfer certificate, such as relocation, better educational opportunities, or any other personal reasons.
• Mention the last date of attendance: Provide the date on which your child will be attending the school for the last time.
• Request for academic records: Along with the transfer certificate, request for your child’s academic records, report cards, and any other relevant documents to ensure a smooth transition to the new school.
• Provide contact details: Include your contact information, such as phone number and email address, for any further communication or queries from the school.
• Express gratitude: Thank the principal for their time and consideration in processing your request.
• End with a closing statement: Close the application with an appropriate statement like “Yours sincerely” or “Yours faithfully” followed by your name and signature.
• Proofread and edit: Double-check the application for any spelling or grammatical errors before submission to ensure a professional impression.

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TSC Outlines Simple Steps of Requesting Transfer; How to Apply Online

The Teachers Service Commission (TSC) has outlined the process of applying for transfer online.

TSC in an update on April 26, 2024 urged any teacher seeking to make a switch to follow a listed procedure.

The commission noted that transfers can be initiated by an individual teacher for personal reasons or by the Commission itself based on staff balancing.

According to the teachers’ employer, the approval of a transfer request on its part depends on several factors.

These include the availability of a vacancy and the need for a suitable replacement.

Also, the timing of transfers is another factor, with the commission highlighting that transfers should take place during school holidays to minimize disruption of school programs.

TSC Transfers

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Regional Directors are tasked with handling transfer of a teacher from one station to another within the same region but different counties.

The Commision’s National headquarters, on the other hand, handles transfers that involve moving from one region to another.

How to apply for a transfer

To apply for a transfer, visit the TSC online application portal which is accessible through the TSC website.

According to the Commission, the portal is designed to guide you smoothly through the application process from start to finish.

Once you have applied for a transfer, you can track the status of your application through the online portal.

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TSC further states that a teacher may be met with different types of statuses after the application.

They include Acknowledged status which means that the request is under consideration, pending a suitable replacement.

Not Approved status, on the other hand, means that the transfer request cannot be processed at the time due to the absence of a vacancy or a suitable replacement.

An Approved status, on its part, means that a teacher’s transfer request has been authorized.

TSC noted that once a transfer is approved, the transferred tutors are required to be released from their current station and report to the new station within the stipulated time period.

Also, the commission highlights that it does not charge for employment, recruitment, transfer, promotion and pension services.

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