teams powerpoint presentation full screen

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Engage your audience with presenter modes in Microsoft Teams

Meeting participants tend to be more focused and have a better experience when they see a presenter along with a presentation. An interactive presenter also helps guide an audience along with visual cues while reducing information overload.  By using a presenter mode such as Standout , Side-by-side , or Reporter in a Teams meeting instead of sharing screen or window content only, you become a more engaging and integral part of your presentation. The following examples show how each presenter mode appears to an audience:

Use a presenter mode

Under Presenter mode , choose the mode that you want. Also, be sure that your camera is turned on.

To start your presentation, choose to share your  S creen or Window on your PC or device.

Note:  Using interactive presenter modes with PowerPoint Live will soon be available.

Note:  Presenter mode customization is available as part of the public preview program and might undergo further changes before being released publicly. To get access to this and other upcoming features, switch to  Teams public preview . 

Presenter modes also allow presenters to customize how their content will be oriented on screen and adjust the size of the video to better fit the presentation.  

Customize video display 

1. Use the  Position buttons in the preview window to direct where videos will appear in relation to the content.  

2. Enlarge or reduce video size using the Size slider. Slide the circle to the left to reduce the size of a video, or to the right to enlarge the size of a video. 

More things to know

Interactive presenter modes are only available for the desktop version of Teams.

Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.

When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. If you close this window and need it again, restart the presenter mode.

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Meetings in Teams Schedule a meeting in Teams Share content in a meeting Introducing PowerPoint Live in Teams

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How to share PowerPoint slides in Teams meetings

1] share slides in a teams meeting by sharing entire screen, 2] share slides in a teams meeting by sharing the powerpoint window, a] share the slide show window, b] share the powerpoint window in normal view, c] share the powerpoint window in reading view, 3] share slides in a teams meeting with powerpoint live, can i present powerpoint on teams and see notes, how do i share a powerpoint in teams and still see chat, sangeetaghera@twc.

How to Present PowerPoint Slides in Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to Present PowerPoint Slides in Teams [Complete Guide]

Presenting PowerPoint in Microsoft Teams is a game-changer, offering a dynamic way to share ideas, reports, and visuals with remote teams.

So, let’s get started and discover how to deliver impactful presentations that leave a lasting impression on your team.

Why Use Microsoft Teams to Present Your PowerPoint Presentations?

How to present powerpoint slides in microsoft teams, 5 features to maximize microsoft powerpoint presentation sharing in teams, 5 tips for professional & successful presentations in microsoft teams, essential factors to present from powerpoint live in microsoft teams, final words.

Microsoft Teams seamlessly integrates with PowerPoint, providing a robust platform for presenting your slides. Its interactive capabilities, real-time collaboration, and audience interaction tools make it a great solution for impactful and efficient presentations.

In the era of remote work and virtual meetings, delivering engaging and impactful presentations is crucial for effective communication and collaboration. As a leading collaboration platform, Microsoft Teams offers a seamless way to present PowerPoint slides to your audience.

Whether you’re conducting a team meeting, training session, or client presentation, leveraging Teams PowerPoint integration can elevate your virtual presentations to new heights.

Here are some key features to use in Microsoft Teams for presenting your PowerPoint slide :

• Easy Screen Sharing : You can easily share your PowerPoint presentation and advance slides while presenting in a Teams meeting. Everyone in the meeting will be able to view your slides. Furthermore, there is an integrated section of PowerPoint Live. With that, you can effortlessly share your PowerPoint Slides.
• Accessibility : Teams have captions and subtitles to make your presentation more accessible for different learners. You can even use a translator in the presentation.
• Remote Presentation : Regardless of where your audience is, you can reach them with MS Teams and share your work or take a class with Microsoft Teams and present your PowerPoint slideshow.
• Record Meeting : You can record your Teams meeting. Therefore, if you take a session with PowerPoint slides, you can keep them and use them again later.

Considering all this, you can swiftly share your creatively built slideshow of PowerPoint with MS Teams. Also, as I mentioned above, in Teams, you have a dedicated option for PowerPoint. So, why not use it, right?

You have a basic understanding of why it’s easy and fruitful to use PowerPoint Slides in MS Teams is effortless and productive. Let’s see how you can present your PowerPoint presentation in MS Teams.

To present PowerPoint slides in Microsoft Teams, start by joining a meeting. Select the PowerPoint file you want to present by clicking the Share button.  To create an immersive and engaging experience, use interactive tools such as Presenter View and engage attendees through Q&A sessions and polls.

Sharing your PowerPoint Slides in MS Teams is a simple process. However, you need to do this properly. You don’t want others to see all the additional panels of your PowerPoint, like the ribbon, navigation menu, and slide bar of your PowerPoint.

People will get distracted when they see these unnecessary things. Therefore, it’s best just to show the slide, and I will show you how you can do it. And I am writing this from a Presenter’s perspective, but I will also show you how an audience views your presentation.

There are a couple of presentation modes in Microsoft Teams. You can share full screen, share the PowerPoint application, precisely share just the presentation, or run the presentation and then share it with Teams.

Here are the two methods to Present PowerPoint Slides in Microsoft Teams :

1. Share Precisely the PPT Presentation Window

You need people to focus on your PowerPoint slides. For that reason, you need to share the slides screens precisely.

Follow the below steps to share your slides using PowerPoint Live in MS Teams:

• Click on the Share button.

As you can see, the audience is focused solely on the content of your PowerPoint presentation, without any distractions or extraneous material. There is also another good way to share your PowerPoint in MS Teams.

2. Run Slide Show in a Window and Share that Window

You can also run PowerPoint and start the slide show there. After that, you can present that slideshow window to MS Teams.

Here are the steps to present a PowerPoint slideshow in MS Teams:

• Run PowerPoint and open the file you like to share.
• Click on the Slide Show pivot from the top bar.
• Select the Set Up Slide Show .
• Choose the option Browse by an individual (window) from the prompt window.

• Go to your MS Teams meeting and click on the Share option.
• Select the PowerPoint window from the Share options.

In this way, your audience will get a fresh view. They only see the slides, not the navigation bar of PowerPoint or other options.

As mentioned, you can share your PowerPoint slides with different methods. You can share your screen and run the PowerPoint there, which also works and is accessible. However, it’s not the ideal way to do it.

Maybe you are taking a class, presenting, or showing your work to your friends. The clean look makes the first impression and vouch for your professionalism.

Therefore, I narrow down the methods you can follow for PowerPoint presentations. Now you know how to start your slideshow, let’s now understand some features, so you can give a better experience to your audience.

Microsoft Teams’ integration with PowerPoint brings many powerful features to elevate your presentation-sharing experience.

Here are the best features that can give your audience a better experience :

1. Translate Slides into a Different Language

When there are people with different languages in your Presentation meeting, you can ask them to use the MS Teams built-in Translate Slides feature. Here is the way to use the feature.

• Click on the three dots underneath the Slides .

With this, your audience can view your slides in their language.

2. Use Live Captions

Not only the slide language; your audience can change your spoken language by changing the Live Caption features.

Real-time captions appear on the screen as you speak, making your content accessible to participants with hearing impairments and improving overall audience engagement. Follow the below steps to enable live captions.

So not only can your audience enable the caption feature, they can even change the language. To turn off the feature, just pick the Turn off live caption from the same procedure while the feature is on.

3. Show Slides in High Contrast

For better readability and accessibility, Teams allows you to switch to High Contrast Mode while sharing your PowerPoint. This feature optimizes slide visibility for participants with visual impairments, ensuring everyone can follow along effortlessly.

• Click on the three dots beside the slide option.

High contrast mode helps to focus, and you can quickly turn on or off the feature.

4. Annotate Your Slides in Real Time

Boost interactivity using the Annotate feature during presentations. Participants can draw, highlight, and add notes directly on the shared slides, fostering collaboration and encouraging active engagement.

5. Pop Out the Window

For a seamless multitasking experience, you can pop out the PowerPoint window from Teams.

Pop Out the Window allows you to view and manage your presentation separately while staying connected to the meeting, making navigating through slides and interacting with your audience easier.

With these features, you can maximize your Microsoft PowerPoint presentation sharing in Teams, creating immersive and impactful presentations that resonate with your audience and leave a lasting impression.

Delivering professional and successful presentations in Microsoft Teams is essential for engaging virtual meetings and effective communication. That’s why I recommend you follow the tips to provide a better quality session to your audience.

Check the below insights to ensure a professional and successful presentation in MS Teams :

1. Verify Your Audio and Video Settings

Before starting your presentation, double-check your audio and video settings to ensure clear communication. Test your microphone and camera to avoid technical disruptions and create a professional virtual presence.

2. Ensure Your Slides are Clear and Concise

Craft slides that convey your message concisely. Avoid clutter and unnecessary details, focusing on critical points. Clear and concise slides maintain audience focus and understanding throughout the presentation.

3. Utilize Animations and Transitions Sparingly

While animations can add visual appeal, use them sparingly to avoid distractions. Subtle transitions enhance slide flow, but excessive effects can overshadow your content and disrupt the flow of your presentation.

4. Keep Your Slides on Topic

Stay focused on the presentation’s central theme and avoid veering off track. Maintain a logical flow between slides to ensure a cohesive narrative and engage your audience.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Address team members by name when recognizing their contributions or seeking input. Personalized interactions foster a sense of inclusion and acknowledgment within the virtual environment.

Just be conscious of these points, and you can deliver professional and successful presentations in Microsoft Teams.

There are some crucial facts you must follow when you present a PowerPoint slide in MS Teams.

• Unfortunately, PowerPoint Live is incompatible with Teams live events. Also, it’s not working on the CVI and VTC devices .
• In case you use a smaller screen device, you might not find the presenter view, caused by default, the presenter view is turned off for smaller devices. Click on the More options beneath the slides and choose Show presenter view to turn on presenter view mode.
• You can record your meeting, but records won’t save videos, annotations, or animations from your PowerPoint live sessions .
• If you pick Browse to present a PowerPoint document that you still do not upload to your Teams, it will be uploaded as part of the meeting. And your team members will have access to that file

You can use PowerPoint to create presentations that are visually appealing and engaging, and Microsoft Teams makes it easy to share your presentations with others. Just remember these topics to make a thorough presentation without any issues.

How do you present a PowerPoint in Teams and still see notes?

If you cannot view your presentation notes while presenting a PowerPoint in Teams, there is a simple solution. Just activate the presenter mode, and your notes will become visible alongside your slides.

How to share a PowerPoint presentation on Teams without showing notes?

The best way to run your presentation is to have some speech notes alongside your slides. To do that, turn on the Presenter view. Now you can view the notes and slides, where your audience only sees the slides.

Can you use Presenter View while presenting in Teams?

Yes, you can use Presenter View in Teams while presenting PowerPoint slides. To access Presenter View, click the Display Settings icon at the top of the sharing screen and select Use Presenter View to enable it.

Mastering the art of presenting PowerPoint in Microsoft Teams opens a world of possibilities for dynamic and impactful virtual meetings.

You can captivate your audience and deliver information effectively with a well-prepared PowerPoint presentation, interactive engagement tools, and seamless troubleshooting strategies.

Jason Andrews

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You can have your PPT cake and eat it too

PowerPoint is likely one of the most popular apps shared during a Teams meeting. There’s a reason when you bring up the share options, PowerPoint takes up more than a third of it. People present slides all the time. But are they using PowerPoint to its potential when they use Teams? Most people do not. To view a video version of this post (lots of video demos!), press play below. (You should watch it, actually.)

PowerPoint has a lot of really great features and while this isn’t a PowerPoint best practices post, I do really appreciate PowerPoint for many of its professional features, like smooth transitions (Morph can be amazing), slide notes, non-distracting animations, screen annotations, and especially presenter view.

Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. There are three main sharing options and these are the only three I’ll cover today.

The three options—and I’m going to stick to this naming convention throughout the post—are The Teams Built-In Share, Desktop Window Share, and Presenter View Share.

TL;DR: For the most part, you want Presenter View Share. Launch your slideshow like you would normally. Alt-Tab to your meeting and share the window (not the screen) , Alt-Tab back to your presentation, right-click, and select Use Presenter View . That's it! Below is a more in-depth review of this way and the most common other ways to share slide decks during a Teams meeting.

Teams Built-In Share

Teams Built-In Share is the first option we’re going to discuss and it uses the built-in PowerPoint option. The sharing drawer shows you all your recent PowerPoint files. Though note that they’re only ones you’ve accessed in SharePoint or OneDrive; you don’t see anything from your local device or other cloud locations like Google Drive. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. That can work in many situations, especially if your slides are simple and straight forward.

There are a couple major upsides to this method. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. You can disable this if you want to keep them on the slide you’re presenting, though. I generally don’t like people being able to jump slides on their own; it's usually more a distraction than a benefit. So for me, this isn’t a compelling feature.

The major downsides to this method are that you’re stuck with PowerPoint Lite: animations and transitions are sometimes really poor—and yes, animations and transitions are incredibly powerful for your message when they’re used correctly. But more importantly to me, you don’t get presenter view, so no annotations, no notes, and you have absolutely no idea which slide or animation is coming up next (unless you practice your slides a lot, but let's be real: you probably cobbled them together right before the meeting). Those downsides are the reason that I never use this method, even if it is right up in my face when I want to share a slide deck in Teams. The only way you’ll find me using Teams Built-In Share is once presenter view is built into PowerPoint for the web. 

Desktop Window Share

Desktop Window Share, the second option, is a nice little hack for sharing your presentation from the desktop app, complete with all the slick transitions and animations you’d like. You won’t get presenter view with this method, but you will get safety and comfort of all the full-fledged features in the desktop app and it won’t take up your whole screen while you’re presenting. Though it will include a little chrome in the top toolbar.

This method is similar to what people use when they set up kiosks for people to browse at expos or stores, except in this case, it doesn’t take up the whole screen. To present this way, you need to toggle a setting. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show . Select Browsed by an individual and click OK.

Now when you present this slideshow, it’ll show your entire slide in its own window, without the rest of PowerPoint showing. It’s like a mini PowerPoint presenter mode. To share this window, jump to your Teams meeting, click Share , and select PowerPoint under the Window section. Handy.

Presenter View Share

Note: This feature seems to have been recently removed from PowerPoint on macOS; I haven't been able to test it on Windows to confirm any impact there. I've reached out to Microsoft for some explanation or insights on this. I'll provide an update when I have one.

And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. That means you get notes and annotations, can see the upcoming slide, and can jump around slides as much as you want.

This technique is actually stupidly simple, but it’s not obvious at all. To share your presentation this way, it works best if you’re only using one monitor. If you have a second monitor, I’d actually recommend disconnecting it. And that’s coming from someone who always uses two monitors. The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private).

First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here’s where the magic happens: right-click on your slide and click Use Presenter View . And that’s it!

Wait, you’re worried that the people on the other end are seeing presenter view? They’re not. In fact, they didn’t even see you right-click because the menu isn’t part of the window. For them, nothing happened. While on your side, you just went from low fi to high fi in a matter of two clicks. From here you can do all the stuff you want through presenter mode and everyone on the other end will only see slides.

So, why do I like this method the most? Because I get to have my cake and eat it too! Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. Alt-Tab is your best friend. If you’re not an Alt-Tab person now, you will be moving forward, because it’s a great little trick for jumping between apps.

That means I can be taking notes about a potential customer in my OneNote app during a demo without them knowing. Or I can check in on the meeting itself to see if someone’s raised their hand or said something I need to respond to. All they’ll ever see is the current slide—even if you see another app on top of it—because all I’m sharing with them is the PowerPoint window.

Edit: Some folks have reported they can actually use two monitors and still are able to share the single presented-view of PowerPoint. I can't confirm this because on Mac, the Use Presenter View isn't available when you have two screens (the option is not available in the right-click menu). That said, if you use multiple monitors, you're a power user. So take 2 minutes to check with a colleagues to test if it still works in your situation to pull this off, but with the multiple monitors you're used to. So if one of your original thoughts was, "I can't not use two monitors", test before you knock it. 🙂

Frankly, I’ll never look back on any other presentation options again. At least until Teams Built-In Share—remember, I really mean PowerPoint for the Web when I say this—finally transitions from PowerPoint Lite to a full-fledged version of PowerPoint. Once that day comes, I may convert. But for now, I’m sticking to the desktop app because it’s a beast.

But what do you think? How do you present slides during Teams meetings? What tips do you have when you’re presenting? Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams.

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How to share your screen and PowerPoint in Microsoft Teams

Categories: Microsoft 365

Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆

Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams. 

In this article I’ll show you precisely how you can do these things on Microsoft Teams:

• Share your entire desktop,
• Share a specific window,
• Share a PowerPoint presentation, or
• Share a whiteboard that your team can “collaborate” on 🙂

Sharing Screen Content in Microsoft Teams

You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇

Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.

Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.

Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.

Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.

Note : This option will exclude notifications, reminders or desktop activity outside the shared window.

Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.

Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.

Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.

Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.

Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.

Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂

How to share your screen in Microsoft Teams

• While in a meeting, chat or group chat click the share icon
• Choose if you’d like to share your entire desktop or just one specific window
• When you’re done sharing click the stop sharing Icon

How to share your PowerPoint presentation in Microsoft Teams

• Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
• Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
• And when you’re done sharing, click the stop sharing icon

How to share your whiteboard in Microsoft Teams

• Select the whiteboard option from the menu
• Everyone will be able to grab a pen and interact with the whiteboard

If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help. 

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- Microsoft Teams Quick Start Guide for New Users

- Microsoft Teams for Beginners: 101

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Enter full screen in microsoft teams

I can find "enter full screen" option in "..." when other people share their screen in microsoft teams before, so that can look clearly other's screen, but now can't find this option in teams. Could you pls help to solve, Thanks.

@Phoebe Piao ,

What is your Teams client version?

If the response is helpful, please click " Accept Answer " and upvote it.

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@Phoebe Piao , Do you have any update now?

Thank you very much for your answer. My version is 1.3.00.24755 (32-bit) but still can't find "full screen" tab. Is it need some time to update in 32bit version maybe?

what about teams in the browser. Has "full screen" seriously been removed from the browser version?

3 additional answers

please add real full screen this way not really good at all

I am on web teams in a call

https://teams.microsoft.com/_#/modern-calling/

I used to be able to select "full screen" from the call menu "...".

Seriously, this has been removed?

I too am having the same issue.

Its really disappointing to look at screen shared in tiny window I would like to have it in full screen mode like its there for webex

Require full screen option and access to the same with minimum possible clicks (preferably through 'double click' only)

Hi @Phoebe Piao ,

Looks like the Full Screen mode has been removed, there is now Focus Mode which is similar, you can read more about it over at this thread: https://techcommunity.microsoft.com/t5/microsoft-teams/can-t-find-option-for-full-screen-after-update/m-p/1495966

There's also a uservoice feedback for bringing the Full Screen mode back over here: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/35708995-show-meeting-full-screen

(If the reply was helpful please don't forget to upvote or accept as answer , thank you)

Best regards, Leon

Thank you very much for your answer and Focus is just let it bigger than before but still not an alternative to full screen.