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- How to Write the Perfect HR Cover Letter (With Examples)
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09 February 2021 - 4 min read
Whether you’re just getting started in your HR career or you’re already an accomplished people professional looking for a new and exciting job opportunity, a well-written cover letter is essential to making the best impression on a prospective employer. While your CV proves useful in giving an outline of your overall experience, a cover letter should tell a story about your career journey, showing how your experience relates to the job you’re applying for. Cover letters can be tricky to master, however, especially if you’ve not had the chance to write many in the past. So, if you’re serious about landing your next HR gig, take a look below at our handy guide on how to write the perfect HR cover letter.
How to Write the Perfect HR Cover Letter
Step #1: dates, addresses, and contact information.
Before you even get to the body of your cover letter, you need to work out the header layout of the relevant dates, addresses, and contact information for your cover letter. Begin with your name and address in the top-right corner of the page, like this: Your Name Street Address City Postal Code E-mail Address Phone Number Then, a space below on the left-hand side, you’ll also want to add:
Hiring Manager’s Name Hiring Managers Title (if possible) Company Name Company Street Address City Postal Code Date Including this information on your cover letter ensures that it gets to the right person at the right address and guarantees that potential employers have immediate access to your contact details - which we would say is a super important element to scoring an interview!
Step#2: Add a personal touch
Now that we’ve gone over the semantics of formatting all the key contact information in your header, it’s time to think about personalising your initial introduction. To start your cover letter off right, your best bet is to address the hiring manager. If their name is not listed on the job posting, do a little investigating on the company website or make a quick call to the office to see if you can find out their name. If the hiring manager’s name is, say, Jane Smith, make sure you use a formal, full name salutation with a comma to follow. For example:
- Dear Ms. Jane Smith,
If you can’t find a name to personalise your introduction, you can also use:
- Dear Sir/Madam,
- Dear Hiring Team, or
- Dear Hiring Manager,
Only use the alternative introductions if you’ve genuinely exhausted all of your outlets to find the right name. Also, avoid using phrases like ‘To Whom It May Concern’ or ‘Greetings’ as they’re typically considered an outdated practice in the modern recruitment world.
Step #3: Write your elevator pitch
Now the next step is to write your opening paragraph, or what is better known as your elevator pitch. This is your chance to catch the hiring manager’s attention , introduce yourself and explain why you’re enthusiastic about applying for the specific job role and how it aligns with your career goals. If you’re applying for a general HR role, for example, it should look something like this: ‘I would like to introduce myself as an applicant for the available Human Resources Generalist position at [insert company]. As an accomplished HR professional with [X years] experience, I strive for excellence in each role that I take on, and I am ready for a new opportunity that will both challenge me and build on my existing experience so I can continue to make a positive impact on the people profession.’ If you currently have no HR experience, however, you can try this on for size: ‘I am writing to apply for the available [insert title] position at [insert company], as advertised on [insert platform]. While I’d like to be transparent in saying I am new to the HR industry, I am enthusiastic about the chance to start building a career within your company. I pride myself on working hard to create opportunities from every challenge I encounter, and I am confident that my education and transferable skills would make me a great fit for this role.’ You can expand or condense as you see fit, just make sure to keep your elevator pitch at 1 to 3 lines - after all, it’s about selling yourself well, and to do that, you need to keep things quick and punchy so you don’t lose the hiring manager’s attention.
Top tip: Before you get started here, consider the tone of voice of your cover letter as well. You’ll want to personalise it to best suit the company you're applying for to make the strongest impact. For example, if it's a big corporation you'd personalise your tone of voice with more formal language, while you could likely use a more relaxed style when applying for a start-up or a creative company.
A useful method for judging this would be to look at the style of writing on their website and social media - are they formal and serious or more friendly and casual? This can give you an indicator of how they like to communicate. (Be sure never to be too casual though - no emojis!)
Step #4: Focus on your qualifications, skills and experience
Following your first paragraph, you’ll want to hone in on your relevant qualifications and skills for your middle paragraph(s). You’ll want to offer up more details about the information you’ve included on your resume and how your experiences apply to the job. Here is an example to get you started: ‘Currently, I work as a [insert title] at [insert company], where it is my responsibility to [insert duties], using my [insert HR-related skills] to improve the efficiency of communication in the workplace between the organisation and employees.’
Then go on to explain your past experience and education, and how they tie into the role you’re applying for: ‘My past experience includes [insert past role and company], where it was my job to [insert responsibilities]. While working in this role, I learned a lot about the HR industry through [provide examples], and I believe that applying the skills and professionalism I’ve learned through these experiences to your organisation would be of great benefit.’ It would be a good idea to mention any relevant HR qualifications you have here as well, such as a CIPD HR qualification , and how that’s contributed to enhancing your knowledge, skills, and credibility. If you’re applying with little to no experience, it’s okay to simply just highlight your relevant qualifications and/or transferable skills instead: ‘My relevant experience includes undertaking a [insert qualification here], where I learned [insert main takeaways]... Or: ‘As highlighted in my CV, I also have experience working in [relevant jobs], where I picked up a number of industry-related skills that I believe transfer well and benefit both myself and the company in this position, including:
- Communication skills
- Proactive decision-making
- Training, developmental and coaching skills
- Administrative skills'
In either instance, you can also include examples about relevant projects or situations that provide insight into how you solve problems and excel in your work, drawing attention to the positive impact of your actions in your current or past roles.
Top tip: When you write your cover letter, also try to include a few keywords from the original job description in these paragraphs.
Step #5: Explain any large gaps
If you’re worried about a glaring gap on your CV, the middle paragraph(s) is also a good place to address this and make it relevant to your application. If you took some time off to travel, for instance, you can write something like: ‘Prior to starting in my current role, I took [X time] off of work to travel. This allowed me the opportunity to learn about different people and cultures, something that I believe has benefited me in the HR profession given that we interact with diverse groups of people and personalities on a daily basis.’ You can also mention any volunteer work or short courses you engaged in during your time away from work. The trick is to put a positive spin on these gaps and demonstrate how they’ve contributed to your development as a professional.
Step #6: Finish it strong
Finish off your cover letter by thanking the employer for their time and consideration and reiterating your enthusiasm. For example: ‘I’ve always been a strong supporter of the people profession and genuinely believe it to be an integral part of every organisation. This is why I would be enthusiastic about the opportunity to join your team as an [insert title] and to immediately start contributing to the success of [insert company name]’s mission, goals and objectives. Thank you for your time and consideration, I look forward to hearing from you. Sincerely, (Sign Your Name) Your Printed Name If you’re not a fan of using ‘sincerely’ as a sign-off, you can also use:
- Kind regards, or
- Respectfully
Step #7: Revise and format
Once you’ve completed your cover letter, always (always!) make sure to read it over a few times to check for any spelling mistakes or other errors. Also check that your margins are 1-inch all the way around and that you’re using a 10- or 12-point, single-spaced font size (in Arial or Calibri, for example) to ensure easy reading. Don’t forget to add a space between each paragraph section either. This keeps things clean, structured and appealing to look at.
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29 Professional HR Cover Letter Examples for 2024
Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.
All cover letter examples in this guide
Human Resources Intern
Entry-Level Human Resources
Junior Human Resources
< - Main Article
Human Resources Coordinator
Human Resources Specialist
Chief Human Resources Officer
Contracts Manager
Diversity And Inclusion Manager
HR Assistant
HR Business Partner
HR Director
HR Generalist
Human Resources Consultant
Human Resources Benefits Specialist
Human Resources Data Analyst
Human Resources Representative
HR Program Manager
HR Project Manager
People Manager
Problem Manager
Resource Manager
Talent Acquisition Manager
Talent Manager
Training Manager
Cover letter guide.
HR Cover Letter Sample
Cover Letter Format
Cover Letter Salutation
Cover Letter Introduction
Cover Letter Body
Cover Letter Closing
No Experience HR Cover Letter
Key Takeaways
By Experience
Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.
- Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
- Format and design your hr cover letter to make an excellent first impression;
- Introduce your best achievement in your hr cover letter to recruiters;
- How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.
What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.
If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:
- HR resume guide and example
- People Manager cover letter example
- Problem Manager cover letter example
- HR Generalist cover letter example
- Benefits Manager cover letter example
- HR Manager cover letter example
- Training Director cover letter example
- HR Director cover letter example
- District Manager cover letter example
- Diversity And Inclusion Manager cover letter example
- HR Analyst cover letter example
HR cover letter example
Charlotte Jones
Fort Worth, Texas
+1-(234)-555-1234
- Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
- Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
- Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
- Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.
Structuring and formatting your hr cover letter
Here's what the structure of your hr cover letter should include:
- Header (with your name, the position you're applying for, and the date);
- Salutation (or greeting);
- Introductory paragraph (or your opening statement);
- Body paragraph (or further proof of your experience);
- Closing paragraph (with a call to action);
- Signature (that is optional).
Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.
Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .
When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).
On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.
The top sections on a hr cover letter
- Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
- Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
- Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
- HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
- Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.
Key qualities recruiters search for in a candidate’s cover letter
- Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
- Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
- Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
- Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
- Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
- Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.
Greeting recruiters with your hr cover letter salutation
What better way to start your conversation with the hiring manager, than by greeting them?
Take the time to find out who the professional, recruiting for the role, is.
Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.
Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").
If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".
List of salutations you can use
- Dear Hiring Manager,
- Dear [Company Name] Team,
- Dear [Department Name] Team,
- Dear Mr./Ms. [Last Name],
- Dear [Job Title] Hiring Committee,
- Dear [Job Title] Search Committee,
What to include in those first two sentences, or your hr cover letter introduction
Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?
There's no right or wrong answer if you're being concise and authentic to yourself.
Some professionals start their hr cover letter by:
- congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
- aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.
What comes next: your hr cover letter middle paragraphs
In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .
Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.
That's one big no-no.
Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.
So, look back on key job requirements and write down a list that includes the ones you cover.
Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.
Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.
Two ideas on how to end the final paragraph of your hr cover letter
Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.
End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.
Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.
What could you write about in your hr cover letter when you have no experience
Candidates with zero professional experience often struggle to write their hr cover letter .
You may lack experience, but your application could still be impressive when you focus on your strengths.
Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.
Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.
Sharing your tangible career goals is another good strategy to stand out.
Key takeaways
Winning at your job application game starts with a clear and concise hr cover letter that:
- Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
- Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
- Includes an introduction that helps you stand out and show what value you'd bring to the company;
- Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
- Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.
HR cover letter examples
Explore additional hr cover letter samples and guides and see what works for your level of experience or role.
Cover letter examples by industry
AI cover letter writer, powered by ChatGPT
Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.
- Content tailored to the job posting you're applying for
- ChatGPT model specifically trained by Enhancv
- Lightning-fast responses
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21 chatgpt prompts to get you to start writing your cover letter, what should i put in the about me section on my resume, mastering the 'sell me this pen' interview question, how to get a green industry job – essential skills and 20+ green careers (with salaries), how to write responding to recruiter email [templates included].
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HR cover letter: Writing tips and examples
If you've worked in human resources before, there's a good chance you will have encountered cover letters from job applicants. When it comes to writing a HR cover letter of your own, this gives you a great platform to build upon.
Whether you have experience or not, in this guide we'll work through the process of writing a human resources cover letter, including some samples and HR cover letter examples. By the end, you should have a clearer idea of how to write a HR cover letter, as well as a human resources cover letter sample that's a good match for the role you are applying to.
Why does having the perfect cover letter template matter?
Don't neglect your cover letter - it is as much a part of your job application as your CV and interview are. In fact, because it's the first thing the hiring manager reads when they receive your application, it's your chance to make a strong first impression.
Read our guide to why cover letters are important and you'll have a good overall understanding of why employers value a well written cover letter so much, and why you might be asked to write a cover letter as part of your application.
How to write a HR cover letter
Writing a HR cover letter is a similar process to writing any job application cover letter. Your letter should summarise why you are applying for the role, without going into unnecessary duplication of the kind of information you've included in your CV.
Knowing how to divide information between the two is a crucial skill in putting together the strongest possible application, and you can learn more in our article writing a great CV and cover letter.
It's a good idea to keep your cover letter in mind when tweaking or updating your CV to apply for a new role. If something needs more explanation than a bullet point can offer, it could be a good candidate to save for your cover letter.
Cover letter template
Use our cover letter template to structure your page. As you'll be writing your cover letter on a computer, rather than by hand, you can leave placeholders to go back and fill in more detail later.
When you're done, always thoroughly proofread your cover letter - don't just hit save and send it off. Check for typos, grammatical errors, formatting issues, and any template placeholder text or highlighting that you've forgotten to take out.
Just starting in your job search? Keep your eye out for new HR roles added to the Michael Page website everyday.
Types of HR cover letter
With all of the above in mind, let's look at some sample cover letters for HR jobs.
General HR cover letter example
As with any letter, include the date, the recipient's full name and contact details, and your full name and contact details. Choose an appropriate greeting - if in doubt, opt for ‘To whom it may concern' as a polite and professional catch-all.
Experience counts in HR job applications, so be specific. Say how many years you have worked in HR, the abilities you have gained, and give examples of how you have excelled in the role in the past.
Finish your letter politely and suggest a course of further action, whether that's a desire to interview for the role, or you want more information from the recruiter. Choose a suitable sign-off and remember to say thank you.
HR assistant cover letter example
In a HR assistant cover letter, you may want to prioritise your organisational skills. If you've worked in a similar role before, give specific examples of how you helped the HR manager to carry out their duties efficiently.
HR assistants take on a lot of responsibility, and while it may not be the decision-making role officially, you will often be involved in hiring, training and terminating employees, as well as dealing with employee benefits, disciplinary actions and grievances.
Make sure that your cover letter shows you appreciate the high expectations and standards that will be required of you, and that you are ready to rise to the challenge.
HR cover letter - no experience
If you're writing a HR cover letter with no experience, don't worry - everybody's career started somewhere.
Luckily, HR is one profession where transferable skills count for a lot.
Follow the same general structure as outlined above, with a formal and polite greeting and sign-off, along with all the information you'd normally expect to see in a letter, such as the sender and recipient's names and addresses, and the date.
But instead of providing examples of your HR experience, instead give details of transferable skills and relevant education. You can also talk about your hopes and ambitions for the future, but keep it HR-specific and avoid cliches.
Top tips for HR cover letters
You can get more top tips for cover letters from our article how to write a cover letter: 10 things to remember . We also sat down with resident Senior Consultant, Amy Bowman for her expert advice. She said:
When writing a HR cover letter I have two very important tips. Tip one: it’s important to personalise your cover letter for the job you are applying for. Copy and paste is your worst enemy here! This is often the first impression that the hiring manager or recruiter will have of you before they see your experience, so making sure you are referring to the correct job, person and/or organisation is extremely important. Tip two: be personable! Don’t just repeat what’s on your CV – this is your chance to put some personality behind the application and give the hiring manager(s) a sense of you. Remember to tell them why you have applied and why they should choose you amongst the other applicants they have received.
If you'd like to benefit from one-on-one advice, whether on writing a HR cover letter, how to grow your career in HR or any other aspect of your job application, contact Michael Page today and our recruitment consultants will be happy to help.
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Human Resources Cover Letter Example & Guide for 2024
Human resources representatives are the unsung heroes of every company, juggling roles, understanding the ins and outs of workplace dynamics, and ensuring everyone else fits in just right.
It's like you have this secret superpower to match the right talent with the right role.
But when it comes to writing a cover letter for yourself, you suddenly get stuck.
We don't blame you. Showcasing your HR prowess in just a few paragraphs isn't a walk in the park.
After all, how do you condense all those years of people management, conflict resolution, and organizational development into one page?
We’re here to give you the answer. Here’s what we’ll cover:
- A Stellar Human Resources Cover Letter Example
5 Steps for the Perfect Human Resources Cover Letter
- 3 Essential Human Resources Cover Letter Tips
Let’s dive in!
Human Resources Cover Letter Example
You know just what an outstanding human resources cover letter looks like.
Now, just follow these steps to write your own :
#1. Put Contact Information in the Header
Kick off your human resources cover letter with your contact details. Pop them in the cover letter's header, just like you would on your resume .
Here's the rundown:
- Full Name. Write down your complete name right at the top left corner of your cover letter.
- Professional Title. List the exact HR role you're eyeing. Remember, the HR head might be juggling applications for varied roles. Be crystal clear to make their job easier.
- Email Address. Go for an email that's both easy to read and professional, like a blend of your first and last name. Leave your teenage email out of this. For instance, [email protected] is a no-go, but [email protected] is spot on.
- Phone Number. Make sure the number you add is correct, and if you're reaching out internationally, include the dialing code in there too
- Location. Just your city and state, or country, will do. If you're eyeing a remote role or planning a move, give them a heads up in both your resume and cover letter.
- Relevant Links (optional). Feel free to drop links to useful websites or social media, like your LinkedIn profile .
Got your details down? Sweet!
Time to add the contact information of the hiring manager who’ll be evaluating you.
Here’s the scoop:
- Company Name. Jot down the name of the company you've got your sights on.
- HR Head’s Name. If you can, find out who's heading the HR department. Look at the job ad, their website, or their LinkedIn page.
- Location. Specify the city, state, and country, especially if they’re global giants. If they have more than one office in your city, you can also add their street name and number.
- Email Address (optional). If you can dig it up, drop it in the HR head's email.
- Date of Writing (optional). Slide in the date you penned down your cover letter. It's all about the finer details!
#2. Address the Hiring Manager
Once you’ve listed all your contact details, make sure your cover letter speaks directly to its reader.
That means skipping the old-school ‘To whom it may concern.’ It's a bit last century.
The right greeting, on the other hand, can make your letter stand out in the right way.
First up, play detective. Dive into the job posting, company website, or LinkedIn page to see if you can find the HR manager's details.
Once you find what you’re looking for, greet them accordingly . Going with "Ms." or "Mr." followed by their surname is a safe bet. But if you're in the dark about their gender or marital status, simply use their full name. Here’s what that looks like:
- Dear Mr. De Vries,
- Dear Loren De Vries,
Hit a dead end in your detective work? No worries.
You can address your letter to the broader HR team or the company:
- Dear Human Resources Team,
- Dear Recruitment Team,
- Dear Talent Acquisition Department,
- Dear Head of Human Resources,
#3. Write an Eye-Catching Opening Statement
Hiring managers often scan a candidate's application swiftly, sometimes only taking about seven seconds to decide whether it’s worth their attention.
So your human resources cover letter needs to make an impact from the start.
Begin by expressing your interest in the position. Demonstrating your genuine enthusiasm for the HR field or a particular role can pique a hiring manager's interest, making them eager to learn more about you.
Taking the time to research the company can make all the difference here. The deeper your understanding of the organization's culture and objectives, the better you can position yourself as an excellent fit.
This shows your genuine interest in the job and that you're not just applying left and right in hopes of any job. If you have any notable accomplishments or specific skills tailored to the HR role, leading with that can give you an advantage.
However, it's essential to keep your cover letter’s introduction short. The objective here is to intrigue the hiring manager enough to make them want to read your entire cover letter, so you shouldn’t give them all the details from the start.
#4. Use the Cover Letter Body for the Details
The body of your cover letter is where you can go into detail about what makes you the perfect fit for the role.
But don’t just repeat the contents of your human resources resume . This segment of your cover letter is the spotlight moment to elaborate on your HR expertise and the unique skills that you bring to the table. Your goal is to persuade the hiring manager that you’re the most fitting candidate out of the entire pool.
Highlighting your relevant achievements in the world of HR and drawing parallels with the job ad can be a game-changer. For example, if the role requires expertise in talent acquisition, employee engagement, or organizational development, highlight your experiences and skills in these specific areas instead of using a broad-brush approach.
You can also use your human resources cover letter to explain how the company's ethos, organizational structure, and HR challenges align with your professional journey. If you have insights into the company's HR practices, recent initiatives, or the technology stack they use, show them. Your research skills will leave a good impression and do a great job of convincing them you’re right for the job.
#5. Wrap It Up and Sign It
Always end your cover letter with finesse and professionalism to leave on a high note. After all, you want to leave the hiring manager with a lasting impression that’ll make them want to call you for an interview.
In your conclusion, confidently revisit the reasons you're an ideal fit for the human resources position in their company. Reiterate the unique skills or experiences you bring that set you apart from other candidates, and keep a positive attitude throughout.
Then, wrap up with a call to action. By suggesting the hiring manager take the next step, like having a more in-depth conversation about your application, you're increasing your odds of them actually doing it.
Finally, sign off on your human resources cover letter. Pick a respectful closing line and follow it with your full name. Here’s an example:
I'm eager to further discuss how my expertise in human resources aligns with your organization’s goals. Please feel free to reach out to me via the given contact details so that we have the chance to arrange an interview.
If "Warmly" feels a tad too common for your liking, you might consider these alternatives:
- Yours truly,
- Best regards,
- With respect,
- Thank you for your time,
Essential Human Resources Cover Letter Tips
You've mastered the basics of cover letters! Now, let's fine-tune yours with some key cover letter tips tailored for HR specialists.
#1. Match Your Resume
When applying for a role in human resources, presentation matters!
If you want to showcase your attention to detail and organizational skills , your cover letter's design and format must align with your resume.
Make sure your text and contact details are neatly arranged, and maintain a consistent font style and size. Also, be mindful of the page margins and line spacing, all while aiming to keep your cover letter within one page .
Or Use A Cover Letter Template Instead
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#2. Be Enthusiastic
Hiring managers appreciate applicants who display a genuine passion for the HR industry, so an enthusiastic tone can set your cover letter apart
That said, while it's great to show admiration for the company you're applying to, remember to keep it balanced. There’s no need to lay on the compliments too thick. What you should aim for is a reflection of your confidence and genuine excitement about the role.
Just remember to stay grounded and don’t sound too confident, or else you might come off as arrogant. Convey your genuine enthusiasm that you’re the right person for this specific HR job, not that you’re the greatest candidate they’ll ever get.
#3. Be Formal
While it's tempting to give your cover letter a casual flair, keep in mind that professionalism is highly valued by hiring managers. There’s nothing wrong with being friendly, but foregoing formality is a huge mistake .
By adopting a formal tone, you’re showing the employer that you’re a serious candidate and that you’re taking the role seriously, too. Even in companies with a casual work culture, this can convey that you respect their ethos and that you’re ready to fit into their environment.
Just remember, "formal" doesn't mean robotic. Your personality can still shine through, just in a more polished and polite manner.
Key Takeaways
And that’s all there is to human resource cover letters! Hopefully, you’re ready to land that dream HR job in no time.
But before you submit your cover letter, here are some main points from our article:
- Begin your human resources cover letter by detailing both your contact information and that of the HR manager. Your details must be accurate so the HR manager can contact you for a potential interview.
- The introductory paragraph of your HR specialist cover letter should grab the attention of the hiring manager and encourage them to read further.
- In the main section of your cover letter, delve into your most significant achievements and skills that align with the human resources role you're after.
- It's a good strategy to use a compelling call to action towards the end of your human resources cover letter, nudging the hiring manager to possibly call you or set up an interview.
- Keep your cover letter’s design consistent with your resume. If you're pressed for time, consider using a set of our resume and cover letter templates for a harmonized look.
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13 Human Resources Cover Letter Examples
Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.
Cover Letter Examples
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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.
Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.
A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.
Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.
Related Cover Letters for Human Resourcess
Recruiter cover letter.
Technical Recruiter Cover Letter
Customer Service Manager Cover Letter
Beginner Human Resources Cover Letter
Entry Level Human Resources Cover Letter
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HR cover letter example
Cover letter header
Cover letter greeting, cover letter introduction, cover letter body , cover letter conclusion and signature, conveying the concept of likeability.
If you work in HR, you have likely read a lot of cover letters. Many HR professionals have had recruitment responsibilities at one time or another.
However, you should be honest with yourself: Do you really appreciate the linguistic and psychological mechanics of writing a winning application letter to complement your resume? It is one thing recognizing a well-crafted cover letter, but when you want to land your next HR role, sitting down and writing one for yourself is another matter entirely. The human resources cover letter gives you the chance to highlight your personality and demonstrate your impact in a piece of free-form writing that is true to who you are.
This guide, alongside our HR-specific cover letter example, will:
- Demonstrate the theory behind writing a human-first HR application letter.
- Outline the elements of your cover letter format – the perfect blend for your career.
- Delve into the essential psychology of how to weave a memorable HR career story.
- Write an application letter that will impress even the most discerning of HR leaders.
You are probably wrestling with your cover letter alongside writing your resume, so why not also check out Resume.io’s free resources for some additional inspiration? Our HR resume guides , templates and general resume writing guide are a great place to start.
But now let’s explore how (and why) to write a perfectly dove-tailed HR application letter.
What does an HR (Human Resources) cover letter look like?
What is the primary purpose.
Many HR professionals find the process of writing their resume frustrating and limiting. The rigid nature of a resume dictates that they have to put their complex and subtle workplace interactions into convenient bite-sized boxes. There isn’t much space for their personality.
A cover letter, on the other hand, can be lovingly tailored towards the specifics of why they would be an ideal choice for each specific position. While they might tailor their resume by 5-10% for each role, each application letter should be written from scratch. When you have 200-400 words at your disposal, you have the freedom to let your passion for the job run riot, outline your character, tell the stories of your past successes and show how you would fit snugly into their people agenda.
Do some research on social media into the hiring manager and the culture of their company, understand what is important to them and put yourself into their shoes. Write the sort of cover letter that they would want to read. Remember that your cover letter will be read alongside your resume, so make sure that it complements the information rather than repeating it. Tug on the emotional heartstrings and write an application letter that will compel your next employer to press send on that email to invite you to the interview.
A great cover letter will always give you an incremental advantage. It might be the case that your company does not require applicants to include a cover letter, but never assume that this will be the case for other employers. Unless the application process specifically forbids the inclusion of a cover letter, give yourself an additional platform to showcase your people “fit.” HR is one of the professions where “human” qualities are paramount, and there is no better place to demonstrate these qualities than in the application letter.
If you seek more inspiration, check out our Human Resources cover letter sample category or other related examples.
- Recruiter cover letter example
- HR assistant cover letter example
- Consulting cover letter example
- Office Administrator cover letter example
- HR Manager cover letter example
- Human Resources cover letter example
Secondary purpose
While highlighting your personal fit is the primary consideration of a cover letter, the opportunity to demonstrate your deep understanding of the role in question (and to convey the specifics of why you would be the perfect candidate) should not be missed.
Any cover letter should aim to finish off the punctuation of your resume with a solid “yes, I get what you need, hire me now” exclamation mark. Pick out the parts of the job description where you think that you will have a unique advantage over other candidates and include the sorts of details in the body of the letter that truly set you apart. There are many facets to an HR role, so only pick the aspects that are going to be most important to your future employer. It is like that most fiendish of open-ended interview questions: “So, tell me about yourself.”
You know that you shouldn’t tell them about how you like your coffee or what Netflix series you last binge-watched. You have to answer the hidden part to their question…. “Tell me something useful about yourself that will be uniquely relevant to me (in this case – the employer/company).” After conveying your personality, that is the secondary purpose of any application letter. Together with writing a laser-focused resume, in the game of job search marginal gains, making yourself uniquely relevant will give your application those extra few percentage points of advantage to move it to the top of the priority pile.
You need to walk into that interview room with your future employer wanting to hire you already. A great cover letter can go a long way towards making that happen.
Best format for an HR cover letter example
While the content of your HR cover letter should be uniquely compelling, there are certain expected norms in the structure of your cover letter that it would be foolish to disregard. Make sure that you are on top of the latest industry thinking on the format and maintain a professional flow when you are composing your pitch.
Here are some core requirements:
- The cover letter header
- The greeting / salutation
- The cover letter intro
- The middle paragraphs (body of the letter)
- The ending paragraph of your cover letter (conclusion and call-to-action)
For an in-depth look at writing each of these sections, as well as free example sentences – make sure to check out our overall guide on cover letters .
Hello Ms. Fournier,
I would like to convey my genuine interest in being considered for the Human Resources Director position at the Jansen Group. I have had the pleasure of serving as an HR Administrator for the last several years for two of the busiest staffing firms in New York. I bring forth a wealth of experience and a unique passion for the Human Resources field, where I have found my strengths are most needed and best utilized. I am highly skilled in overseeing HR systems, handling employee relations, and ensuring compliance with all rules and regulations.
My research tells me that the Jansen Group has earned the "Top Staffing Agency" award two times in the last six years. I am not surprised, as I am well aware of the reputation Jansen has for expending the time and effort to provide clients with the best quality services.
Is there a time we can arrange to further discuss the value I can bring to the Jansen Group as a Human Resources Director? I hope to hear from you soon about this wonderful opportunity.
Most sincerely,
Daniel McCleary
The innate practicality of the HR role should be reflected in the composition of your cover letter header section. Certain things just need to be done, and done correctly. There is a basic need to provide your contact / personal information. While online applications may be briefer, the header section in a document also provides an opportunity to create a visual “breathing space” before the reader dives into the detail.
Just as we take a few milliseconds before we truly engage in a conversation, when we read a piece of text it is not uncommon to skim past the first few lines. Taking a few seconds to scan a letter header (and the physical space that it occupies) will mean that the reader of an application letter is really concentrating when they get to the good stuff. In reality, they will only really read it properly if they are interested in your application, but all the essentials need to be there. You don’t want them emailing you to ask for your mobile number or phoning you to ask for your email. Make the process of hiring you as easy as possible.
The aim of this part: provide your basic details, put your name in your email address, provide a visual pause before the real reading begins.
Those critical couple of words to greet your reader at the top of the cover letter can set the tone for how the rest of your letter is received.
If you get it right, the reader will move on without a second glance, but if you get it wrong their dissonant thoughts might linger in an imperceptibly negative place for longer than you might wish. Subconsciously, they might be wondering why you couldn’t greet them correctly. Just as someone might be called Dan but never Daniel, no one likes it when you get their name wrong.
Understand the culture of the hiring organization, and while “Dear Mr. / Mrs. Surname” will likely be the most prevalent option, “Hi First name” might sometimes be a better option to fit in with the team. Having said this, err on the side of being respectful. Investigate to whom you should be addressing the cover letter – show that you have done your research and understand the pros and cons of addressing it to the hiring manager or the internal recruitment contact. You might decide to address it to both parties, which is a valid approach. Our cover letter sample text uses "Dear Mr. Marshal." Notice it only has one "l." Always double-check the spelling of the person's name before you hit send. You don't want to start out with a faux pas.
Pause and ask yourself how your HR peers and colleagues would like to be greeted. Try to avoid the overly formal “To Whom It May Concern” if you possibly can. If you really aren’t sure to whom your introduction letter should be addressed, try to choose a warmer combination of words and include the name of the company to make it a little more personal, for example; “Dear Resume.io team” Never underestimate the power of starting off any communication with someone’s name.
The aim of this part : set the tone for a personal “conversation” by addressing the reader by name where possible; judge required formality by considering company culture.
While it might seem impossible to condense your career into a two-page resume or a 400-word introduction letter, the thought of writing a powerful introductory paragraph (or just one sentence) is enough to send many of us into a cold sweat.
In actual fact, many HR professionals will know exactly what they want to say. In a hugely demanding profession, it is their reason for getting up in the morning, what they are most proud of, and the reason why they want to be employed. That introduction, their essence, should flow easily onto the screen. Make sure that you project a combination of people-orientation, business smarts and organizational effectiveness.
Our cover letter example opens with a strong sentence showing that the applicant understands the company, what it needs and how he will proceed: "I will help your team to flourish during your global reorganization by focusing on people, process and profits."
The aim of this part: share your why, grab attention and make it a “wow” moment.
If the introduction awoke their interest, the main body of the letter should appeal to their reason and excite their emotions. Like any good story, you want the hiring manager to feel compelled to read it again to soak up the detail and see what subtleties they missed.
If you have thought enough about the role in question, you should be able to craft a narrative that shows how your skills and experience make you the perfect match. After your killer introduction, your professional achievements and qualities will drive the narrative. If you share a balance of soft and hard skills, quantifiable achievements and evidenced behaviors, they will want to read your resume that little bit more carefully.
It goes without saying that the body of any HR cover letter should contain its fair share of quantifiable achievements as well as softer descriptions of behavior. HR people make a difference to their employer’s bottom line in so many ways, so don’t be shy to share your personal impact on growth and profitability.
The aim of this part: Focus on those aspects of your career that matter most for the role in question, build a compelling case, make them want to linger over your resume.
As an HR professional, you know that bullet points make your job easier. Our cover letter sample gives you an idea how to use them in your application:
An interview at Binder would provide an opportunity to discuss my HR-highlights:
- Shaped HR policy for the Mexico team, who were growing by 45% year-on-year.
- Managed a redundancy and outplacement process for 630 employees.
- Streamlined HR costs and processes, shaving 8% off the annual HR budget.
Imagine that the conclusion of your cover letter is like the parting lines of a sales presentation to an audience that has yet to show any reaction to your pitch. Tread carefully. You can’t be so arrogant to assume that your words will be well received, but you should be self-assured enough to be confident in your message. Let them know that you have done your homework and that you think that you will be able to do a good job for them.
Leave them with one last tantalizing thought about why they should hire you and then do what any good salesperson does – include a call to action. Tell them that you would make yourself available for an interview at any time, share a link to your blog if they want to find out more about you, or just let them know that you hope they enjoy your resume.
The aim of this part: finish on an upbeat note, be confident but not presumptuous, leave the hiring manager wanting to find out more.
Writing psychology – cover letter tools and strategies
There are certain must-have ideas / emotions to include in any HR introduction letter:
- Cultural fit: a company’s culture is driven by the personalities and behaviors of its HR team. Your cover letter will invariably convey an insight into how you go about your work – make sure that it aligns with how your future employer does things.
- Judgment: HR professionals make countless decisions every day which invariably have repercussions for other people. Sound judgment and critical thinking skills are crucial to ensure that you have a positive impact.
- Balance of feelings and logic: No one wants to make someone redundant, but sometimes the situation demands it. Sometimes the most unlikable person can be the best employee. In HR, short-term pain often means long-term gain. Sometimes you have to ignore your immediate feelings and let logic win the day.
- Professional attitude: When you are dealing with people all the time, anything but an intensely professional approach is not good enough. In HR, you are the guardian and gatekeeper of careers and livelihoods.
HR professionals need people to talk to them, open up to them and be honest with them. They would never get under the bonnet of what is going on otherwise.
In order for other people to involve them in their problems, being approachable (some might also say likable) is important for many HR professionals. The typical image of the “HR dragon” who rules her domain with a fist of iron is long outdated. Likeability is in demand. The CEO of Likeable Local, Dave Kerpen, has long been preaching the importance of likeability in business for the past decade and while it is important to convey a sense of likeability in any job application, for a professional that works with other people every minute of the day likeability is a crucial factor.
But how do you convey likeability in an application letter? Keep your language warm but professional – no one wants to work with an HR robot. Show that you have empathy for your colleagues and that you prefer the carrot to the stick (unless the stick really is required). Demonstrate how you revel in developing those around you and take pride in helping others to grow. Let your employer know that you have a sympathetic ear and a big heart.
It is eminently possible to kindle a spark of likeability in your cover letter and while you will be able to go a lot further than that during your interviews, it is nonetheless important that you have a thread of humanity and likeability in your cover letter and resume.
Mistakes to avoid with your HR cover letter
Some HR professionals might risk getting carried away with the content of their cover letter and slip into some common mistakes. For someone who should know better, this is unforgivable, so no apologies for sharing some of the more obvious things to avoid:
- Don’t promise the world. Employers don’t always understand the nature of their issues themselves, so adopt an inquisitive tone of curiosity rather than an all-conquering “I am going to solve all your problems.” Describe your past to give context but realize that your experience may not be their experience.
- Don’t get too personal. You likely don’t know the hiring manager, so don’t be overly personal in the tone of your letter. You might establish a cordial relationship after a week or two, but to start with a professional “distance.”
- Avoid meaningless adjectives. With the limited real estate of a cover letter, going overboard on adjectives will make the reader think that you have nothing of substance to say. HR has a bad reputation as being fluffy and “nice,” but you need to portray yourself as a people-oriented achiever. You can convey that with your stories – meaningless adjectives won’t do the job.
- Formatting mistakes. Attention to detail in HR is critical when you have the well-being of your people at stake. Make sure that your spelling has been checked, your grammar is on point and your fonts are consistent. If your summary is written professionally, that will reflect well on your candidacy.
Key takeaways
- Make sure that your HR cover letter impresses even HR people. That is a tall order.
- Complement the information in your resume with an emotional and likable story.
- Show that you understand the role and demonstrate your fit with valid examples.
- Demonstrate your professional judgment and balance of left-right-brained thinking.
- Don’t make the basic mistakes that you know HR people hate to read.
With resume.io, your cover letter can become a perfect foil for your resume . With this dual strategy, the job is as good as yours.
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Human Resources Cover Letter Samples & Examples That Worked in 2024
Outshine the competition with a standout human resources cover letter . Far from being a mundane document, it's an opportunity to showcase your unique value proposition, the right skills, and professional accomplishments.
Our guide packed with practical tips and real-world examples will help you navigate these tricky waters. Let's roll up our sleeves and get down to the nitty-gritty of creating an outstanding HR cover letter.
Read on and learn about:
- Formatting your HR cover letter the right way
- Creating an effective header
- Crafting a persuasive headline to catch the reader's attention
- Personalizing the greeting in your HR cover letter
- Drafting a compelling introduction
- Highlighting the right HR skills and achievements
- Showing your passion and interest in the company
- Concluding your human resources cover letter with a strong call-to-action
- Avoiding common mistakes in HR cover letters
- Gaining insight into the salary range and job outlook for HR roles
- Exploring valuable resources for HR job seekers
1. How to properly format your HR cover letter
When it comes to cover letters, first impressions do count. And nothing makes a stronger first impression than a properly formatted , easy-to-read document.
Here are some tips to make your human resources cover letter smooth to navigate and pleasant to the eye:
- Font matters: Keep it professional and easy to read. Fonts like Arial, Calibri, and Times New Roman in 10-12 point size are generally accepted norms.
- Mind the margins: 1" margins on all sides of the document provide a balanced look. It also ensures that no information gets cropped when printed.
- Line spacing is crucial: Use 1.15 to 1.5 line spacing for optimal readability. Your HR cover letter shouldn't look like an endless sea of text.
- Contact information: Including your name, contact details, the job you're applying to, and the recipient's details adds a professional touch and shows you've done your homework.
- Proper structure: Your cover letter should follow a clear structure — introduction, body, and conclusion. Add a personalized greeting to make it less automated.
- Consistency is key: When it comes to bullet points, indentations, and headers, consistency is paramount. Make sure they all align.
- Keep it concise: Aim to keep your cover letter to a single page. A clear, concise cover letter is likely to engage the reader
- Make it skimmable: Ensure your cover letter is easy to skim through. Break up large chunks of text and highlight key points that you want to stand out.
Remember, your cover letter is your first handshake with the employer — make it firm and memorable. Good formatting not only catches the reader's eye, but also shows your ability to organize and present information effectively — a coveted skill in HR.
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2. how to write an effective hr cover letter header.
The header may seem like a small element in a sea of words, but don't be deceived. This compact package of information houses the key contact details — both yours and the recipient's.
Its role? To quickly signal who the players in this professional script are and how to get in touch.
A complete header should contain:
- Your full name
- Email address
- Phone number
- Today's date
- Recipient's full name
- Their position
- The company address
Now, let's put this theory to test with two examples — one falling short and the other hitting the mark:
Weak cover letter header example
John Smith [email protected] (123) 456-7890 Hiring Manager XYZ Company
Why is it weak? In this example, John missed several important details, such as the date, his address, and the recipient's full information — name, position, and company address.
Besides that, one particular detail jumps out immediately from this example — John's unprofessional email address. Using a personal or outdated email can give the impression of carelessness about digital professionalism — a big no-no, especially when applying for an HR role.
Correct cover letter header example
John Smith 123 Main St, New York, NY 10001 [email protected] (123) 456-7890 January 3, 2024
To: Ms. Jane Johnson Human Resources Director XYZ Company 456 Corporate Blvd, New York, NY 10002
Why does it work? John has included all the key details — his name, address, email, phone number, and the date. He's also provided full details about the recipient. This adds a personal touch and shows respect for the hiring manager's position.
In short, the header sets the stage for your entire cover letter. It showcases your attention to detail and your respect for the hiring process. Remember — the devil is in the details.
3. How to craft a compelling headline for your HR cover letter
The headline of your cover letter is a potent tool. It's your "elevator pitch," condensing your appeal into a concise line that should grab the reader's attention and make them want to read more.
Here's how you shouldn't and should write a cover letter headline:
Weak cover letter headline example
Experienced HR Professional Seeking Employment
Why does it fall flat? It's too broad and fails to differentiate the candidate. It's like saying “just another HR professional looking for a job.” There's no clear mention of specific skills or areas of expertise, and it lacks any hint of the candidate's unique value.
Strong example for an experienced candidate
Seasoned HR Leader with 10 Years of Success in Talent Acquisition and Employee Engagement
Why does it work? Here, the candidate showcases specific areas of expertise (talent acquisition and employee engagement) and backs it up with a hefty 10 years of experience. The headline immediately gives the reader a snapshot of the candidate's capabilities and record.
Now, you might wonder — how does a recent graduate make an impression with less on-the-job experience? Here's an example of how it can be done effectively:
Strong headline example for a fresh graduate
HR Graduate Specialized in Conflict Resolution and Diversity Training Eager to Drive Positive Change
Why is it strong? In this version, the candidate highlights specialization areas (conflict resolution and diversity training), showing enthusiasm and a proactive attitude towards making a difference in the workplace. It simply tells the hiring manager, "I may be a fresh graduate, but I'm ready to roll up my sleeves and deliver."
All in all, an effective cover letter headline should encapsulate your qualifications, unique skills, and aspirations within a single, compelling line. It's not just about what you've done or studied, but also about what you can bring to the table.
4. How to tailor the greeting on your HR cover letter
Beginning your HR cover letter with a personalized greeting is an effective way to draw in the reader.
It demonstrates that you've made the effort to direct your cover letter to a specific person. This extra legwork can speak volumes about how you approach your work — with diligence and care.
How to find the right name? Start with the job advertisement . Some companies will explicitly state to whom the letters should be addressed. If this information isn't provided, turn to LinkedIn or the company's website . You could even make a quick phone call to the company's front desk to ask for the name of the hiring manager.
Here are some examples of personalized greetings
Dear Ms. Thompson, Dear Ms. Patty Thompson, Dear Hiring Manager Patty Thompson,
When you can't find a name , it's crucial to keep the tone professional:
Generic greeting examples
Dear Hiring Team, — This is broad but still shows that you've tailored your cover letter to the receiving company. Dear Recruitment Manager, — If you're unsure who it is but know the department, this greeting is acceptable.
Avoid phrases like "To Whom It May Concern." They may be perceived as outdated or inattentive to nuances in business communication.
The takeaway here is that starting your human resources cover letter with a personalized greeting sets the tone for the entire letter. It's attention to the fine details that often makes the difference between just another application and a carefully curated one.
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5. How to write a strong introduction to your HR cover letter
The introduction of your cover letter is like the opening scene of a movie — it has the power to engage your audience immediately or lose their interest entirely.
Here's what it should include:
- A concise outline of your professional and academic history relevant to the role
- A clear statement outlining why you're applying to this specific position
- A mutual contact or acquaintance (if you have one) can add a level of personal connection and authenticity
Let's examine these concepts with practical examples:
Weak cover letter opening example
I am writing to apply for your recently advertised HR position. I have studied HR management and have worked as an HR Professional.
Why is it ineffective? This introduction tells the reader nothing that sets this candidate apart. It merely states that the candidate has an HR background. There's no mention of specific skills or experiences, why the candidate is interested in the role, or what makes them suited to the company or role.
Strong cover letter opening for an experienced HR professional
Bringing a decade of experience in building dynamic HR departments from the ground up, I am always on the search for new challenges. After leading the successful HR transformation at XYZ Corp, I'm inspired by ABC Company's commitment to its employees and would love to contribute to maintaining this nurturing environment.
Why does it work? The candidate immediately establishes their extensive experience in the HR field and specifies a significant achievement. Moreover, they've shown that they align with the company's values, which suggests a good fit.
But what happens when you're freshly graduated and your professional experience section looks a little lean? Here's how a recent graduate can make an impression:
Strong opening example for a fresh graduate
As a recent graduate in HR Management with a focus on employee development and regulatory compliance, I was excited to come across your HR Trainee role at ABC Company. Your company's reputation for prioritizing employee growth resonates with me, and I am eager to apply my academic knowledge in a practical, hands-on environment.
Why does it work? Here, the candidate doesn't have years of experience to lean on but wisely focuses on their key academic achievements . They mention their motivation for applying and recognize the company's priorities.
To sum it up, an engaging introduction quickly outlines your background, clearly states your interest in the role, and starts to build a connection with the company. Your HR cover letter is your story — let's start it off on the right foot.
6. How to highlight your top skills and accomplishments
Once you've nailed the introduction, it's time to delve into the main act — the body of your HR cover letter. This is where you get to shine a spotlight on your individual skills and achievements .
Break down your cover letter body into two or three short paragraphs . Each paragraph should focus on a particular skill set or accomplishment relevant to the proposed HR position.
When highlighting your HR skills and achievements , provide context. Instead of stating you're "experienced in employee training programs," detail a program you implemented that improved employee performance and retention. Be specific about your role and the results that were achieved.
The exact skills you will highlight in your cover letter will depend on the HR role you're aspiring to.
Here are some fundamental HR skills for your cover letter
- Employee recruitment and retention
- Performance management
- Training and development
- Stakeholder engagement
- Conflict resolution and mediation
- HR software proficiency (SAP, Workday, etc.)
- Legal understanding and compliance
If you’re an experienced HR worker, your body paragraph may look something like this:
Cover letter body paragraph example
As an HR Coordinator at XYZ Company, I streamlined the recruitment process by implementing a new Applicant Tracking System, reducing the average hiring time by 15 days. Besides boosting team efficiency, it also improved the candidate experience, with feedback scores increasing by 20%.
Why does it work? In this example, the candidate shows their problem-solving skills and the tangible result from their initiatives.
But what if you’re a fresh graduate? Though you may lack formal HR experience, emphasize transferable skills from any internships , part-time jobs , or team projects at university. Also, make sure to highlight any relevant coursework or academic achievements.
Cover letter body paragraph example for a fresh graduate
During my final project as an HR Management postgraduate, I designed a diversity and inclusion initiative model, which was recognized by the faculty and implemented as part of the curriculum for the following year. This project demonstrated my capacity for creating forward-thinking HR solutions on a micro scale.
Why is it effective? This recent graduate demonstrates their ability to contribute positively on a larger scale, even in an academic context.
In summary, the body of your HR cover letter is your chance to illustrate your skills with clear examples and facts. Be specific, be concise, and most importantly, be authentic. Show them why you are not just another HR professional, but the HR professional they need.
7. How to show your passion and interest in the company
In your HR cover letter, it's essential to showcase your passion for the field and the company you're applying to. This means highlighting what specifically drew you to the company and why you're excited about the position.
Use the cover letter as an opportunity to explain how your personal values align with the company's mission statement and how you can contribute to the company's goals.
For example, if you're applying to a company that prioritizes employee development, you can mention your own passion for learning and your desire to help others grow and develop their skills.
Or, if the company values diversity and inclusion, you can discuss your own experiences working with diverse teams and your commitment to creating an inclusive workplace.
By demonstrating your enthusiasm and connection to the company, you can make a strong impression on the hiring manager and increase your chances of landing the job.
Here's an example that demonstrates passion and interest in HR
During my time at XYZ Company, I was responsible for leading several diversity and inclusion initiatives, including a mentorship program for underrepresented employees and the implementation of a company-wide unconscious bias training. These experiences not only helped me develop a deeper understanding of HR principles, but also ignited a passion for creating a more equitable and inclusive workplace. I am excited to bring this passion and expertise to the HR team at ABC Company and continue to drive meaningful change in the industry.
8. How to end your HR cover letter persuasively
Just as the introduction gives the first impression, the conclusion leaves the final and lasting impression. You need to ensure that it summarizes your key points, provides clear next steps, and reinforces your enthusiasm for the role.
Your conclusion should:
- Politely express desire for further process, and when and how you can be best contacted
- Offer to provide further information upon request
- Detail your follow-up plan — when and how you will do it
- Close with a professional sign-off
Let's review both wrong and right examples of a conclusion:
Incorrect cover letter conclusion example
I hope you consider my application, and I look forward to hearing from you.
Sincerely, [Your Name]
Why is it weak? This conclusion is discouraging as it sounds more hopeful than confident. It fails to offer any follow-up action, detail how the applicant could be contacted, or offer further assistance. It wraps up the letter on an uncertain and passive note.
Correct cover letter conclusion example
I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident that I could contribute significantly to your team. Should you require any further information, please do not hesitate to contact me at (123)-456-7890 or via email at [email protected]. I will follow up within a week to address any preliminary questions you may have.
Thank you for considering my application.
Why does it work? In this example, the applicant starts with a positive affirmation of their interest and fit for the role. They provide contact details for further discussions and proactively promise to follow up, showing initiative. The sign-off expresses gratitude, always a nice touch.
In short, the conclusion of your HR cover letter is a balancing act of reinforcing your candidacy, offering next steps, and maintaining a courteous, professional tone. Done right, it can be the call-to-action that prompts the hiring manager to move your application to the 'to-interview' pile.
9. How to avoid common mistakes in your HR cover letter
Everyone makes mistakes, but when it comes to your HR cover letter, you'll want to keep them to a minimum. This document serves as a reflection of your professionalism. Several small errors could imply carelessness and lack of attention to detail.
Let's address some common missteps people frequently make and how to sidestep them:
- Spelling and grammar errors: As straightforward as it is, many applicants submit cover letters riddled with spelling and grammatical mistakes. These can be a real turn-off for hiring managers. Remember, spell-check programs don't catch everything. Make sure to proofread your cover letter , and consider having someone else take a glance as well.
- Repeating the resume: The cover letter is not the place to restate your resume word for word. The resume and the cover letter serve different purposes. Your cover letter is an opportunity to tell the story behind the bullet points in your resume. Use it to highlight your most relevant experiences and explain how they make you a great fit for the role.
- Being overly generic: If it can be sent to any HR job post, your cover letter isn't doing its job. Make sure to customize your cover letter for each role you apply for. Mention the company by name, and talk about why you're excited about the specific job.
- Too humble or too arrogant: Striking a balance between self-confidence and humility can be tricky, but it's essential in a cover letter. Don't undersell your qualifications, but also avoid coming off as arrogant. Use confident language, back up your skills with examples, but remember to remain professional and gracious.
- Overdoing the jargon: While it's good to show your industry knowledge, using too much jargon can make your cover letter hard to understand. It can also come off as trying too hard. Use industry terms appropriately, but remember that clarity is key.
Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light.
10. Average salary and outlook for HR professionals
Going by the most recent data furnished by the Bureau of Labor Statistics (BLS), the financial rewards and the job prospects in the field of human resources are promising. As of May 2022, the average yearly wage of HR specialists was a competitive $64,240 .
Looking towards the future, the field is expected to grow at a rate of 6% between 2022 and 2032. This growth forecast not only outpaces the average growth rate for all occupations but also means that those considering a career in HR have a favorable job outlook.
In terms of demand, approximately 78,700 openings for HR specialists are projected to spring up, on average, each year over the decade.
This strongly indicates that investing time, effort, and resources to build a successful career in HR, starting with a compelling cover letter, is a move likely to pay off handsomely in the long term.
After all, who wouldn't want to partake in an industry that rewards its specialists both in terms of salary and opportunity?
11. Useful resources for HR job seekers
The journey to landing your dream HR role can be smoother with the correct resources at your disposal. Here are a few key resources and advice that can greatly aid your job-seeking process in the HR field:
- SHRM (Society for Human Resource Management): SHRM's resource hub provides plenty of valuable articles, webcasts, and research reports on various HR topics. It's also a great place to find job postings in HR.
- LinkedIn: Networking is critical in the job search, and LinkedIn is a prime platform for this. Connect with HR professionals, join HR groups, and explore companies you're interested in.
- BLS (Bureau of Labor Statistics): For data and statistics on the HR job market, there's no better source than BLS . Information on job growth, salary trends, etc., can help navigate your career path.
- Continuing education: Consider certifications like PHR (Professional in Human Resources) or SHRM-CP (SHRM Certified Professional). These can distinguish you from other candidates and show your commitment to the HR profession.
- Job search platforms: Sites like Indeed , Glassdoor , and Monster post numerous HR job openings and also offer resources like resume and cover letter tips, interview practice, and company reviews.
- Continuing education: It's worth considering HR-related certifications like Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP). These elevations on your resume distinguish you from the pack and exhibit your dedication to mastering the HR terrain.
Your HR journey begins with a single step, a single application, a single cover letter. So gear up, go out there and make your mark in the world of Human Resources.
Human Resources Cover Letter FAQ
How can i show i'm a good culture fit in my hr cover letter.
Highlighting shared values is a great way to indicate cultural fit. Research the company’s mission, ideals, and work culture, and then weave instances where you've demonstrated these values into your cover letter.
I'm switching from a different field to HR. How should I write my cover letter?
Focus on transferable skills — abilities you've gained in your past roles that are relevant to HR (e.g., people management, communication). Highlight your eagerness and plan to learn more about HR best practices.
How formal should my HR cover letter be?
Your cover letter should be professional, but it doesn’t need to be overly formal. It’s acceptable to use a conversational tone, which can make your letter more engaging.
Can I use the same HR cover letter for every job application?
It’s important to tailor your cover letter to each specific job and company. This demonstrates to the hiring manager that you are seriously interested in the role and have taken the time to understand the company's needs and culture.
Should I mention my qualifications that are not directly related to the job role?
Yes. If you believe a qualification could add value to the role or display your diverse skill set, include it. This might be a language you're proficient in or your experience with a particular software tool. Make sure to tie it back to how it can benefit the role or company.
Milan Šaržík, CPRW
Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.
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5 Human Resources (HR) Cover Letter Examples for 2024
- HR Cover Letter
- HR Assistant
- HR Generalist
- HR Director
- Write a HR Cover Letter
As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame.
It’s tiring enough having to assess hundreds of candidates’ job skills all day only to head home and polish off an HR resume , create a cover letter , and prepare another application for yours truly.
We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.
Human Resources Cover Letter Example
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Copy this text for your Human Resources cover letter!
123 Fictional Lane Albuquerque, NM (123) 456-7890
January 23, 2023
Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106
Dear Ms. Bellah:
Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.
I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.
However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.
Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.
Derek Annais
Enclosures: Resume Application Transcript
Why this cover letter works
- Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
- You can tell a short story, laugh at the witty HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position.
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Human Resources Assistant Cover Letter Example
Copy this text for your Human Resources Assistant cover letter!
123 Fictional Avenue Dallas, TX 75201 (123) 456-7890
November 20, 2023
Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201
Dear Mr. Anderson:
Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.
In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.
A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.
Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.
I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.
Liam Andersen
- As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.
Human Resources Generalist Cover Letter Example
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123 Fictional Avenue San Jose, CA 95101 (123) 456-7890
Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101
Dear Mr. Jackson:
Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.
During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.
At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.
Leila Ibrahim
- Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.
Human Resources Manager Cover Letter Example
Copy this text for your Human Resources Manager cover letter!
123 Fictional Lane Coral Terrace, FL (123) 456-7890
Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139
Dear Ms. Sarne,
Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.
PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.
I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.
My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).
Respectfully,
Aidan Gensell
Enclosures: Resume Application 3 Reference Letters
- Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
- Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
- Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.
Human Resources Director Cover Letter Example
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123 Fictional Lane Deerfield Beach, FL (123) 456-7890
Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138
Dear Ms. Ju Ha:
After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.
My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.
My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.
I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.
Julian Annaheim
Enclosures: Resume Application
- In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
- If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case.
- For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll.
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Write a Winning Human Resources Cover Letter
Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.
Step 1: Research the organization and its needs
As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired.
So, in your cover letter, show you care about the company and can help them reach its goals. But you’ll only know what to write once you know what the business wants.
Start by reading the human resources job description to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals.
Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.
Step 2: Share the details about one or two accomplishments
As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.
Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:
This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on how their efforts helped the company.
- Address your work and successes in revamping the onboarding process for seasonal hires
- Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc.
- Talk about how you decreased the employee turnover rate
Step 3: Convey the right tone and a clear message
Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?
Start by limiting your cover letter to one page . Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills.
Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company.
Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills.
Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements.
Outlining Your Human Resources Cover Letter for Success
Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!
How to start a human resources cover letter
Your contact info: Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template.
- Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.
Date: Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.
Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.
- Formatting : Write out the full date, e.g., January 5, 2023.
Inside address: Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking.
If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).
Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138
- Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting.
Greeting: A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).
Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”).
- Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.
How to write your human resources cover letter
Body: This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.
Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion.
Opening paragraph: Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this:
I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.
This information might not be wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener:
From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals.
Paragraphs 2-3: These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success.
However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience.
Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.
Closing paragraph: Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.
Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further.
Just remember: you are an ideal candidate, but you shouldn’t sound like this:
As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview.
Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department.
This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!
- Formatting : Single space in your letter but double space between paragraphs.
Signature: All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name.
- Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name.
Enclosure(s): Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included.
HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.
- Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.
Is Your HR Resume on Par with Your Cover Letter?
Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to outline your resume and polish it to shine.
You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.
Want to know how to make your HR resume just as impressive as your cover letter? A look at our resume examples will give you the boost you need, and you can even edit this HR resume directly.
Human Resources Director Resume
Need a resume to pair with your human resources director cover letter?
If you’ve already started, try out our resume checker to get AI-powered advice to make your resume the best it can be.
Now go snag the dream job you’ve always wanted!
Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.
HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.
One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.
Resume Worded | Career Strategy
14 entry level human resources (hr) cover letters.
Approved by real hiring managers, these Entry Level Human Resources (HR) cover letters have been proven to get people hired in 2024. A hiring manager explains why.
Table of contents
- Entry Level Human Resources (HR)
- HR Coordinator
- HR Assistant
- Human Resources Coordinator
- HR Generalist
- Human Resources Generalist
- Human Resources Assistant
- Alternative introductions for your cover letter
- Entry Level Human Resources (HR) resume examples
Entry Level Human Resources (HR) Cover Letter Example
Why this cover letter works in 2024, highlighting specific accomplishments.
By providing a clear example of an accomplishment during their internship, the writer demonstrates their impact and ability to create positive change in a real-world setting. This helps to showcase their skills and experience in a more tangible way.
Connecting Background to Role
The writer's mention of their background in psychology adds an extra layer of depth to their application, showing that they have a strong foundation for understanding and working with people. This connection makes their application more compelling and unique.
Showcase quantifiable impact
When you mention specific numbers like "reduced employee turnover by 15%", this tells me you understand the importance of measurable results in HR. It suggests that you're not only action-oriented but also focused on achieving tangible outcomes, which is exactly what we need in our HR team.
Highlight relevant skills
By sharing that you managed the HR information system and carried out tasks like updating employee records and coordinating interviews, you're proving you have hands-on experience in key HR operations. You're showing us you can handle the nitty-gritty of HR work, and that's crucial for an entry-level role.
Highlighting Impactful Initiatives
When you bring attention to your past initiatives that led to substantial results like reducing turnover, it says a lot about your understanding of HR processes. It gives me a sense of your capacity for problem-solving and your ability to make a tangible difference.
Demonstrating Alignment with Company Values
By relating your experience to the company's ethos, you're showing me not just that you've done your homework about Google, but also how your professional values align with ours. This makes me feel like you're a cultural fit, besides being a fit skill-wise.
Expressing Personal Drive
Your passion for innovating HR processes is evident here and it's refreshing to see someone who recognizes the importance of employee happiness. This tells me that you're driven by the right motivations and aren't just looking for any job, but a job where you can make a difference.
Showing Genuine Enthusiasm
Your excitement about contributing to the culture at Google feels really genuine. It's clear you're not just seeking a prestigious job at a big company, but are truly passionate about our mission. This kind of enthusiasm is infectious and goes a long way in leaving a positive impression.
Show your enthusiasm for the human resources field
Starting your cover letter by expressing excitement about the company and its HR initiatives catches attention. It demonstrates that you've done your homework and are genuinely interested in the role.
Highlight your practical HR experience
Mentioning specific achievements, like improving the onboarding process, shows that you can bring valuable skills to the team. It's important to share results from past experiences to prove your capability.
Demonstrate your passion for workplace improvement
By talking about your passion for creating positive change, you're showing a hiring manager your dedication to the HR field. This personal touch can make your application memorable.
Connect your goals with the company's mission
When you align your career aspirations with the company's goals, it suggests a natural fit. This can convince a hiring manager that you'll stay motivated and engaged in the role.
Close with a strong call to action
Ending your cover letter on a note of anticipation for joining the team can be persuasive. It invites the hiring manager to envision you as part of the company, increasing your chances of getting an interview.
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Your direct alignment with the company's goals from the start indicates you're someone who seeks out places where you can be passionate about your work. This is a key trait for thriving in any HR role.
Show your strong HR foundation
Outlining your education and hands-on experience in HR highlights your readiness to hit the ground running. It's crucial for entry-level positions to show not just theoretical knowledge but practical application as well.
Emphasize your impact in previous roles
Detailing specific outcomes, like improving onboarding processes, showcases your ability to directly contribute to a company's efficiency and employee satisfaction. This kind of impact is exactly what hiring managers look for in HR candidates.
Share your motivation for applying
Explaining why you're drawn to the company's culture of innovation and growth underlines that you're not just looking for any job, but a place where you can continually learn and contribute. This shows foresight and ambition.
End with a strong, forward-looking statement
Closing your cover letter by looking forward to a discussion about aligning your skills with the company's needs demonstrates both confidence and a readiness to engage. This proactive approach is well-regarded in potential HR hires.
Show your passion for hr
When you talk about your fascination with HR and how a company's innovative HR technology excites you, it shows me you're not just looking for any job, you're looking for this job.
Quantify your achievements
Discussing how you improved the onboarding process during your internship by a specific percentage makes your contribution tangible and memorable. It signals that you're results-driven.
Align with the company’s goals
Highlighting your interest in data-driven solutions to empower workforce decisions tells me you've done your homework on what we value and see where you can add value.
Show enthusiasm for the role
Expressing genuine excitement about joining our team reassures me of your commitment and passion for contributing to our success, making you a candidate I'd remember.
HR Coordinator Cover Letter Example
Detail your problem-solving skills.
The HR field is all about problem-solving and streamlining processes. When you mention that you coordinated the performance evaluation process and introduced a platform that reduced paperwork by 60%, it illustrates your initiative and problem-solving skills. It's a clear sign that you're somebody who can spot inefficiencies and take steps to address them.
Illustrate your people skills
Your experience in handling employee grievances shows us that you're capable of managing sensitive issues with tact and diplomacy. This is a key skill for any HR professional, and your ability to handle these situations while also improving HR policies and increasing employee satisfaction is a testament to your people skills and ability to deliver positive change.
Show your enthusiasm for the hr coordinator role
When you express excitement for the job and mention your relevant background, it shows you're not just looking for any job but are interested in this specific position. This helps you connect with the hiring manager.
Highlight your hr achievements
Talking about your past success, like improving employee morale, shows you can bring valuable experience and results to the new role. It tells us you're capable of making a positive impact.
Connect with the company's mission
By showing you understand and value the company's focus, like innovation in hr, it makes you stand out as a candidate who has done their homework and sees a future there, not just someone looking for any job.
Ending your letter by thanking the reader and expressing eagerness to discuss your fit for the role further is polite and proactive. It leaves a good impression and encourages a response.
HR Assistant Cover Letter Example
Underscoring key skill development.
This sentence does a great job of showing how your past experience has helped you develop key skills like organization and communication. You're not just listing skills off a checklist, but showing me how you've acquired them and used them effectively.
Exemplifying Commitment to Inclusion
Your dedication to creating a diverse and inclusive workplace shines through here. It's not just about having the right intentions, but about taking action and delivering results, which you've shown you can do.
Linking Skills to Company's Mission
By connecting your skills and passion to Amazon's unique mission and HR practices, you're proving that you've thought about how your abilities can contribute to the company's specific goals. This kind of targeted enthusiasm is very attractive to employers.
Emphasizing Motivation to Contribute
It's great to see your motivation goes beyond just landing a job - you're looking to be part of the future Amazon is shaping. This tells me that you're invested in our company's long-term vision and are eager to have a hand in it.
Human Resources Coordinator Cover Letter Example
Express excitement for the hr coordinator role.
Showing enthusiasm for the position and the company sets a positive tone. It tells me that you're not just looking for any job, but that you're interested in this specific role at this specific company.
Showcase your HR achievements
Describing your contributions to past projects, like optimizing performance review processes, proves your ability to make a real impact. Specific examples of your work help me understand what you can bring to our team.
Focus on your innovative problem-solving skills
Highlighting your interest in leveraging technology to improve HR processes shows that you're forward-thinking. Your ability to find creative solutions is exactly what we need in a human resources coordinator.
End with enthusiasm and readiness to contribute
Your closing statement should make me excited to meet you. By expressing eagerness to bring your skills and experience to the team, you're painting a picture of the positive impact you could have.
Connect personal experiences to your HR passion
Sharing how a volunteer experience shaped your passion for HR makes your motivation clear and genuine. It tells us you understand the real-world impact of good HR practices.
Show your human resources coordinator readiness
Describing specific responsibilities and achievements gives us confidence in your ability to handle the HR Coordinator role. It's impressive when you can quantify your impact.
Highlight why the company attracts you
Mentioning ADP's leadership in HR solutions shows you've done your homework about the company. It suggests you're looking for a place where you can grow and contribute meaningfully.
Link your skills to the job's demands
Detailing your organizational skills and ability to multitask directly responds to the fast-paced nature of the role. This makes it easy to see how you'd fit into the team.
Express eagerness to contribute
Closing with a statement of eagerness to contribute underscores your enthusiasm and readiness to make a positive impact. It leaves a lasting, positive impression.
HR Generalist Cover Letter Example
When you express genuine respect for a company's mission, it shows you're not just looking for any job, but you're interested in this specific role at this specific company. This can make your application stand out.
Demonstrate your HR experience clearly
Specific examples of your past work, like improving the applicant tracking system, show your capability to make real impacts. This makes it easier for hiring managers to see your potential value to their team.
Highlight your achievements in HR
Talking about your successes, such as your role in diversity and inclusion training, proves you're not just doing the job but going beyond expectations. This is particularly appealing in HR roles that require proactive problem-solving.
Express excitement for the role's challenges
Showing enthusiasm for working with a diverse range of clients and tackling complex HR issues demonstrates your readiness for the role. It suggests you're not just looking for a job but a career where you can grow and contribute significantly.
Communicate your fit and eagerness
Concluding with confidence in your fit for the team and eagerness to contribute signals your commitment and readiness to tackle the job head-on. This can make a memorable impression on hiring managers.
Human Resources Generalist Cover Letter Example
Use personal stories to show your hr journey.
Talking about your personal connection to HR through your mother's work adds a relatable and inspiring touch to your motivation. It shows HR is more than a job to you.
Demonstrate impact as a human resources generalist
Highlighting specific achievements and their positive outcomes illustrates your capability to make a significant difference. It's compelling when you can show the results of your initiatives.
Explain your attraction to the company's mission
Sharing your admiration for Insperity's dedication to exceptional HR services signals that your values align with the company's. It indicates you're not just looking for any job, but the right fit.
Match your strengths to the role
Outlining your communication skills, problem-solving abilities, and love for learning suggests you're well-prepared for the challenges of the Generalist position. It paints a picture of a proactive and adaptable candidate.
Show enthusiasm for the role and company
Ending with a note of thanks and eagerness to contribute reinforces your interest in the role and in making a meaningful difference. It wraps up your application on a hopeful and respectful note.
Human Resources Assistant Cover Letter Example
Connect your background to the hr role.
Linking your psychology background and passion for positive work environments to the HR assistant job makes you stand out as a candidate who brings relevant and impactful skills to the table.
Express eagerness to apply knowledge
When you mention looking forward to using what you've learned in a real-world setting, especially at a respected company, it shows initiative and a readiness to contribute from day one.
Demonstrate your dedication
Concluding your cover letter with an expression of eagerness to support the team indicates a strong work ethic and a team-player attitude, traits highly valued in any HR role.
Alternative Introductions
If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.
Cover Letters For Jobs Similar To Entry Level Human Resources (HR) Roles
- Entry Level Human Resources (HR) Cover Letter Guide
- Human Resources (HR) Administrator Cover Letter Guide
- Human Resources Assistant Cover Letter Guide
- Human Resources (HR) Business Partner Cover Letter Guide
- Human Resources Coordinator Cover Letter Guide
- Human Resources (HR) Generalist Cover Letter Guide
- Human Resources (HR) Manager Cover Letter Guide
- Human Resources (HR) Recruiter Cover Letter Guide
- Human Resources Specialist Cover Letter Guide
- Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
- Senior HR Manager & HR Director (Human Resources Director) Cover Letter Guide
- Vice President of Human Resources Cover Letter Guide
- VP of Human Resources (VP HR) Cover Letter Guide
Other Other Cover Letters
- Business Owner Cover Letter Guide
- Consultant Cover Letter Guide
- Correctional Officer Cover Letter Guide
- Demand Planning Manager Cover Letter Guide
- Executive Assistant Cover Letter Guide
- Operations Manager Cover Letter Guide
- Orientation Leader Cover Letter Guide
- Plant Manager Cover Letter Guide
- Production Planner Cover Letter Guide
- Recruiter Cover Letter Guide
- Recruiting Coordinator Cover Letter Guide
- Site Manager Cover Letter Guide
- Supply Chain Planner Cover Letter Guide
- Teacher Cover Letter Guide
- Vice President of Operations Cover Letter Guide
Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.
A Simple Guide to Writing an Effective Cover Letter | Remote Jobs in HR
- Cover Letter Writing Guide
- Write an Effective Cover Letter - Remote Jobs In HR
- September 11
A cover letter is a personalized document that accompanies your resume when applying for a job. Unlike a resume, which outlines your skills and experience in a more structured format, a cover letter allows you to speak directly to the hiring manager, giving you the opportunity to highlight why you are the best fit for the position.
Cover letters are still important in today’s job application process because they provide a space for you to explain why you are interested in the role, showcase your personality, and address any specific requirements mentioned in the job listing. While some candidates might overlook the importance of a cover letter, taking the time to craft one can set you apart from other applicants by showing your commitment and enthusiasm for the position.
A well-written cover letter can make a significant difference in how you are perceived by potential employers, making it a crucial element of a successful job application. Whether you are an entry-level candidate or an experienced professional, your cover letter is a chance to make a strong first impression and increase your chances of landing an interview.
Why You Need a Cover Letter
1. personalization.
One of the main advantages of a cover letter is the ability to tailor your application specifically to the job and company you’re applying to. Unlike a resume, which is often a general summary of your skills and experience, a cover letter allows you to address the unique requirements and culture of the company. By customizing your cover letter to reflect the job description and the company's values, you demonstrate that you’ve done your research and are genuinely interested in the role. This personalized approach can make a strong impression on hiring managers, setting you apart from candidates who submit generic applications.
2. Showcase Your Personality
A cover letter is your chance to show more of your personality and passion for the role, something that a resume alone may not fully capture. Employers want to hire people who not only have the right skills but who also fit well within the company culture. By expressing your enthusiasm for the position and sharing what excites you about the opportunity, you give the employer a glimpse of who you are beyond your qualifications. This can help create a connection with the hiring manager and increase your chances of moving forward in the hiring process.
3. Address Gaps or Concerns
If there are any gaps in your employment history or other concerns that might raise questions for the employer, a cover letter is the perfect place to address them. Whether you took time off for personal reasons, switched careers, or had a period of unemployment, you can use the cover letter to provide context and reassure the employer that you are still a strong candidate for the job. By proactively explaining these issues, you can help prevent them from becoming a barrier to getting an interview.
4. Highlight Key Achievements
While your resume lists your experience, a cover letter allows you to highlight your most relevant accomplishments in a way that directly ties them to the job you’re applying for. You can use this space to draw attention to specific achievements that demonstrate your ability to succeed in the role. By focusing on how your past successes can translate to future contributions at the company, you provide a compelling reason for the employer to consider you for the position.
What to Say in a Cover Letter
1. introduction.
The introduction of your cover letter is your opportunity to grab the hiring manager’s attention right away. Start by clearly stating the position you are applying for and how you found the job listing. This shows that you are organized and know exactly what role you are interested in. Follow this with a brief expression of your enthusiasm for the role and the company. Mentioning specific aspects of the company that appeal to you can help make your introduction stand out and demonstrate that you’ve done your research.
2. Body
A. why you’re a good fit.
In this section, you should focus on explaining why you are the best candidate for the job. Discuss your relevant experience, skills, and achievements that directly relate to the position. Be specific and use examples that demonstrate your qualifications. For instance, if the job requires project management skills, mention a project you successfully managed and the results you achieved. Highlighting how your experience aligns with the job requirements will show the employer that you are well-equipped to handle the responsibilities of the role.
B. Why You Want the Job
Beyond explaining why you’re qualified, it’s also important to convey why you are genuinely interested in the job and the company. Explain what excites you about the role and how it aligns with your career goals. Show that you’ve researched the company by mentioning its values, culture, or recent achievements that resonate with you. This not only demonstrates your interest but also helps you connect with the employer on a more personal level, making you a more memorable candidate.
3. Conclusion
The conclusion of your cover letter should reinforce your interest in the position and leave a positive impression. Restate your enthusiasm for the role and briefly summarize why you believe you are a strong candidate. Thank the reader for considering your application, and express your eagerness to discuss the opportunity further. Mention that you look forward to the possibility of interviewing and that you are available at their convenience. A polite and confident closing can encourage the employer to take the next step in the hiring process.
Examples of Effective Cover Letters
Example 1: entry-level position.
When applying for an entry-level position, it's important to focus on your education, enthusiasm, and willingness to learn. Here’s a brief example:
Dear Hiring Manager,
I am writing to apply for the HR Generalist position at XYZ Company, which I found Remote Jobs In HR. As a recent graduate with a degree in Human Resources, I am eager to bring my knowledge of HR practices and employee relations to your team. During my time at university, I completed several internships where I gained hands-on experience in recruitment, onboarding, and benefits administration. I am particularly drawn to XYZ Company because of your commitment to fostering a supportive and inclusive workplace, and I am excited about the opportunity to contribute to your team. Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your company.
[Your Name]
This example highlights the candidate's education, relevant internships, and enthusiasm for the company. The focus is on the candidate’s readiness to learn and contribute, which is key for entry-level roles.
Example 2: Experienced Professional
For an experienced professional, it’s essential to emphasize your extensive experience, specific achievements, and how you can bring value to the company. Here’s an example:
I am excited to apply for the Senior HR Manager position at ABC Corporation, which I found on Remote Jobs In HR. With over 10 years of experience in human resources, I have successfully led HR initiatives that support company goals and enhance employee engagement. In my current role at DEF Solutions, I developed and implemented a new talent management strategy that improved employee retention by 15% and streamlined the recruitment process. I am particularly impressed by ABC Corporation's dedication to fostering a positive workplace culture, and I am eager to bring my expertise in employee relations and leadership to your organization. I would welcome the opportunity to discuss how my experience aligns with your needs.
Thank you for considering my application. I look forward to the possibility of contributing to your continued success.
In this example, the candidate highlights their extensive experience, specific achievements, and how they align with the company’s goals. The emphasis is on how the candidate’s skills and accomplishments can bring immediate value to the employer.
Common Mistakes to Avoid
1. generic cover letters.
One of the most common mistakes job seekers make is submitting a generic cover letter that isn’t tailored to the specific job or company. A generic cover letter can give the impression that you’re not genuinely interested in the role or that you haven’t taken the time to understand the company’s needs. To avoid this mistake, always personalize your cover letter by mentioning the specific job title, the company’s name, and how your skills and experiences align with the job requirements. This shows the employer that you are serious about the opportunity and have put thought into your application.
2. Repeating Your Resume
Another common mistake is simply repeating the content of your resume in your cover letter. Your cover letter should complement your resume, not duplicate it. Instead of listing your past jobs and responsibilities, use the cover letter to explain how your experiences have prepared you for the specific role you’re applying for. Highlight key achievements and provide examples that aren’t included in your resume to give the employer a fuller picture of your qualifications.
3. Lack of Enthusiasm
A cover letter that lacks enthusiasm can come across as flat and uninspiring. Employers want to hire candidates who are excited about the role and the company. If your cover letter doesn’t convey enthusiasm, it may cause the hiring manager to question your interest in the position. To avoid this, make sure your writing reflects genuine excitement for the job and the opportunity to contribute to the company. Mention specific aspects of the company or role that you find appealing, and explain why you are passionate about working there.
4. Typos and Errors
Typos and grammatical errors can quickly undermine an otherwise strong cover letter. These mistakes can make you appear careless and unprofessional, which can hurt your chances of getting an interview. Always proofread your cover letter multiple times before sending it, and consider asking a friend or colleague to review it as well. Taking the time to eliminate typos and errors shows that you are detail-oriented and serious about your job search.
The Importance of a Cover Letter
A well-crafted cover letter is a crucial element in the job application process. It offers you the opportunity to personalize your application, showcase your personality, address any potential concerns, and highlight key achievements. By taking the time to write a thoughtful and tailored cover letter, you can significantly increase your chances of standing out in a competitive job market and securing an interview.
To ensure your cover letter is effective, remember these final tips:
- Personalize each cover letter to the specific job and company.
- Show enthusiasm for the role and the company.
- Highlight achievements that demonstrate your qualifications.
- Proofread carefully to avoid typos and errors.
A little extra effort in crafting a strong cover letter can make a big difference in your job search success.
About Remote Jobs In HR :
Remote Jobs In HR is a premier online platform specializing in remote and hybrid Human Resources (HR) job opportunities and Human Resources (HR) talent solutions. With over 25 years of expertise in human resources, we adeptly connect skilled Human Resources (HR) professionals with leading companies seeking remote and hybrid talent. Our comprehensive database features a wide range of remote and hybrid HR roles, catering to diverse career aspirations of job seekers and the varied needs of employers.
Our platform is synonymous with user-friendly design, diversity in Human Resources (HR) roles, and a commitment to innovation, setting us apart in the remote and hybrid work landscape. Remote Jobs In HR is dedicated to enhancing the remote and hybrid job search and recruitment experience, focusing on quality and diversity in Human Resources (HR) opportunities. We empower both professionals seeking remote and hybrid Human Resources (HR) careers and companies in pursuit of top remote and hybrid Human Resources (HR) talent.
Discover your next opportunity or find your ideal candidate at Remote Jobs In HR . For more insights and updates on remote and hybrid Human Resources (HR) careers and recruitment, visit our blog at RemoteJobsInHR.com/blog . Join us as we navigate the dynamic and evolving world of remote and hybrid human resources.
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Types of cover letters: a complete guide
A cover letter introduces you to potential employers, highlighting your suitability for the role. Getting it right can make a strong first impression, differentiate you from other candidates, and increase your chances of securing an interview.
Taralika crafts compelling narratives that illuminate modern hiring practices and HR technology trends.
A cover letter accompanies a candidate’s resume when applying for a job. It is a personal introduction to the hiring manager, highlighting relevant skills, experiences, and reasons for applying.
Unlike a resume, which provides a structured overview of the career history, a cover letter offers a narrative that can showcase a candidate’s personality and passion for the role.
74% of recruitment decision-makers prefer to receive job applications that include cover letters apart from CVs. According to their findings, good cover letter examples are highly valued by employers, with many considering them crucial for explaining career objectives, motivations, and employment gaps.
Even if a cover letter is optional, over 75% of recruiters tend to give preference to candidates who attach a cover letter in the correct format along with their resume.
Types of cover letters
Before writing a cover letter, it is vital to go through the various types of cover letters accepted by different organizations, each catering to a different role or purpose: –
- Application cover letter
The application cover letter responds to a specific job posting. It should be a basic cover letter tailored to the job description, highlighting how the candidate’s qualifications match the requirements. Using this letter can expand on the achievements listed in the resume and explain the person’s motivation for applying.
- Prospecting cover letter
Also known as a cold-contact letter, a prospecting cover letter is used when you want to inquire about potential job openings at a company. This type of letter demonstrates a proactive approach and interest in the organization, even if there are no current vacancies.
- Networking cover letter
A networking cover letter is sent to contacts within the professional network to ask for job search advice or referrals. It’s a great way to leverage connections and uncover hidden job opportunities. The letter should mention the mutual contact and explain the candidate’s job search goals.
- Career change cover letter
If an individual is transitioning into a new career, a career change cover letter is perfect for them! It is a short cover letter highlighting examples from experiences in the current role and how they make a suitable candidate for the new role. This letter should also explain the reasons for the career shift and highlight any transferable skills.
- Referral cover letter
When someone within an organization refers a colleague for a position, it is generally in the form of a referral cover letter. Mentioning the referrer in your letter can immediately capture the hiring manager’s attention and add credibility to your application.
- No experience cover letter
A no experience cover letter is for those who lack direct work experience in the job they are applying for. An ideal no experience cover letter will contain examples emphasizing the candidate’s enthusiasm, willingness to learn, and any relevant skills or coursework that can compensate for the lack of professional experience.
Cover letter examples
Checking out a few good cover letter examples is a great way to get a head start towards crafting the perfect cover letter.
Also read: Top 3 Cover Letter Template Samples .
The cover letter examples for a job provide a clear understanding of how to format and phrase cover letters for different scenarios.
Tips for writing a good cover letter
According to the Business and Professional Communication Quarterly , 56% of employers prefer cover letters with job applications. Here are some useful tips on how to type a cover letter that will help you stand out amongst others:
Customize each letter
Statutory warning – generic cover letters are easily spotted and often disregarded! Tailor the cover letter to the specific job and company. While it may be cool to generate cover letter formats through an AI tool, it is crucial to personalize and write the main content of the cover letter.
Use a professional format
Follow a standard cover letter format with your contact information, the employer’s contact details, a salutation, body paragraphs, and a closing.
Be concise and focused
Keep your letter to one page and avoid unnecessary details. Stick to relevant points that highlight your suitability for the job. Workable has a list of short cover letter examples that you can check out here .
Showcase your achievements
Unlike a resume, a cover letter has examples from a person’s real life, showcasing key abilities and accomplishments and how they’re suitable for the job.
Also read : Rise above the crowds: how to stand out in a crowded market
Include a strong introduction
Your cover letter introduction should grab the reader’s attention and make them want to learn more about you.
Proofread thoroughly
Ensure no grammatical or spelling errors. A clean error-free letter shows your attention to detail and professionalism.
A well-written cover letter can significantly boost a candidate’s chances of landing a job interview.
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Here are some tips for formatting your HR cover letter: At the top, write your full name, email address and phone number. Choose a standard font (such as Times New Roman or Arial) and set the size to 10-12. Set the margins of your cover letter to between 2.5cm to 3.5cm.
1. Human Resources Cover Letter Examples. The first cover letter comes from Rebecca. Rebecca has skills. Her ability to find top-quality candidates and onboard them is second to none. She's been in the HR game for several years now and is the leader for cross-departmental implementation plans for new hires.
Step #1: Dates, addresses, and contact information. Before you even get to the body of your cover letter, you need to work out the header layout of the relevant dates, addresses, and contact information for your cover letter. Begin with your name and address in the top-right corner of the page, like this: Your Name. Street Address.
Human resources generalist cover letter example To help you learn more about cover letters, here is a sample cover letter for a human resources generalist: Richard Smith Birmingham 44 (0)1632 960513 [email protected] 03 May 2024 Mr. D Brown Wavewords Dear Mr. D Brown, I am writing to apply for the position of human resources generalist posted on your website.
Follow these three writing tips to write your own job-winning human resources (HR) cover letter: 1. Highlight your HR skills. An outstanding HR cover letter showcases HR experience, clerical knowledge, computer literacy, and most importantly, a passion for understanding a company's hiring objectives and improving its structural culture ...
The top sections on a hr cover letter. Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
The example below illustrates what an HR cover letter greeting and introduction might look like. Adaptable cover letter greeting and introduction example. Dear Mr Johansen, I am writing in response to your hiring campaign for the Head of Human Resources position at Thompson Recruitment.
General HR cover letter example. As with any letter, include the date, the recipient's full name and contact details, and your full name and contact details. Choose an appropriate greeting - if in doubt, opt for 'To whom it may concern' as a polite and professional catch-all. Experience counts in HR job applications, so be specific.
She's been in the HR game for several years and leads cross-departmental implementation plans for new hires. She highlights how her experience makes her a great candidate to fulfill this role in her HR cover letter: Example #1: Mid-Level Human Resources Cover Letter Example. Rebecca Stanton. Phone: +1-301-528-2474.
The following cover letter is an excellent example of drafting one in a professional and correctly formatted way, showing both desires for the position while supporting why you're the best option for the role: Jody Johnson 01427 673261 [email protected] 1st May 2021 Dear Hiring Manager, I'm thrilled to be applying for the Human Resources ...
Content. Top ↑ Human Resources Cover Letter Example 5 Steps for the Perfect Human Resources Cover Letter #1. Put Contact Information in the Header #2. Address the Hiring Manager #3. Write an Eye-Catching Opening Statement #4. Use the Cover Letter Body for the Details #5. Wrap It Up and Sign It Essential Human Resources Cover Letter Tips #1.
When listing work experience, place job title first, followed by subheadings with company name, city and state. Follow this with the dates of employment and a bulleted list of accomplishments. Use action verbs in your job experience as well as other accomplishments. Create my Cover Letter.
13 Human Resources Cover Letter Examples. Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment ...
Cover letter sample. An interview at Binder would provide an opportunity to discuss my HR-highlights: Shaped HR policy for the Mexico team, who were growing by 45% year-on-year. Managed a redundancy and outplacement process for 630 employees. Streamlined HR costs and processes, shaving 8% off the annual HR budget.
Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light. 10. Average salary and outlook for HR professionals.
Human resources business partner cover letter example To help you learn more about cover letters, here's a cover letter example for a human resources business partner: Richard Smith Birmingham, B1 1BL 44 (0)1632 960513 [email protected] 9 April 2024 Mr Dan Brown Wavewords Dear Mr Brown, I am writing to apply for the human resources business partner position at Wavewords, as advertised on the ...
Human Resources Cover Letter Template. Here's how to write a Human Resources cover letter for a job application: 1. Use the Human Resources cover letter format. One-inch margins on each side. Single line spacing. Elegant font: 11 to 12 pt size. Learn more: Cover Letter Formatting Rules + Tips. 2.
But don't worry, we've got just what you need. This guide includes: HR cover letter examples to guide and motivate you. A versatile cover letter template specifically for HR roles. Easy-to-follow steps for each section of your cover letter. Extra tools to help your application make a memorable impression.
50 Eggs Hospitality Group. 7350 Biscayne Blvd. Miami, FL 33138. Formatting: Each part of the address should be on a new line. Double space between the inside address and greeting. Greeting: A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation.
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.
Approved by real hiring managers, these Entry Level Human Resources (HR) cover letters have been proven to get people hired in 2024. A hiring manager explains why. ... Entry Level Human Resources (HR) Cover Letter Example. Dear Hiring Manager, I am writing to express my interest in the Entry Level Human Resources (HR) position at Microsoft. ...
Examples of Effective Cover Letters Example 1: Entry-Level Position. When applying for an entry-level position, it's important to focus on your education, enthusiasm, and willingness to learn. Here's a brief example: Example: Dear Hiring Manager, I am writing to apply for the HR Generalist position at XYZ Company, which I found Remote Jobs In HR.
Cover letter template for HR advisor applications. You can use the cover letter template below to help with writing your own cover letter for HR advisor applications: [First name] [Last name] [Phone number] | [Email address] | [City] [Date] [Company name] Dear [Hiring manager's first name] [Hiring manager's last name], [Express excitement for ...
Cover letter examples . Checking out a few good cover letter examples is a great way to get a head start towards crafting the perfect cover letter. Also read: Top 3 Cover Letter Template Samples. The cover letter examples for a job provide a clear understanding of how to format and phrase cover letters for different scenarios.
A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.