calendar for business planning

The 5 best calendar apps in 2024

The secrets to productivity are so often boring. The most important time-management tool you can use? The humble calendar. If you think time is money, your calendar is your budget. That's why it's important for your business to have the best calendar app possible.

But time management isn't just writing down what you'll do when. It requires coordinating with other people on your team, especially if you work remotely at least some of the time. It also means keeping track of where your time went, and generally knowing who will be where doing what at whatever time. And that's just thinking professionally. A calendar can also be incredibly important in your personal life.

I considered and tested dozens of calendars to find the best of the best. Whether you're looking for a Google Calendar alternative or just want to see what's out there, here are my picks for the five best calendar apps.

The best calendar apps

Microsoft Outlook Calendar for Microsoft users

Calendar for scheduling external appointments

Apple Calendar for a free option for Apple users

Fantastical for the best design

What makes a great calendar app?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

Calendars, of course, show you your schedule. Even the most barebones and buggy calendar app manages to pull that off; the best calendars, however, aren't just functional. Calendars that work well fit seamlessly into your life and give you the features that enable you to keep on top of how you spend your time.

I've been a tech writer for more than a decade and rely on my calendar to keep all the small moving pieces of a freelance career in check. I also use my calendar in my personal life to make sure nothing—like a trip to the dentist or friend's birthday—slips through the cracks. My top choice, Fantastical (it's on this list) is one of a handful of apps I use every single day.

In my opinion, the best calendar apps are:

Easy to use. Calendar apps are easy to use when they require minimal clicking and menu exploration. You should be able to add events quickly and accurately, see what's coming up, and arrange your schedule without having to hit up the help docs.

Designed with intention. Does the calendar software do what it says it's going to do? And does it do it well? While calendars are simple in principle, in practice, there are plenty of challenges to overcome. How do they handle time zones? Or overlapping events? Can you use it for both your personal life and your professional life? I wanted to find calendars that feel like they were made by people who love calendars.

Packed with features and customizable. If you just need a way to keep track of your days, a desk calendar will do fine. But if you're a serious scheduler, power features, such as customizable views and integrations, will help you get the most out of your calendar app. For those apps that aren't heavy on features, I looked for customization options that make the app adjust to your style—a calendar app should give you options, not lock you into a certain way of planning your day.

Simple to share. You almost certainly need to schedule events with other people—whether they're for work or your personal life. The best shared calendar apps include invitations to events and even the ability to share entire calendars. That way, you can keep your schedules in sync when you need to.

Available for multiple devices. I gave preference to apps that are accessible on more than one platform. The best online calendar lets you see your schedule no matter where you are or what device you have on hand—or at least on all the devices you own.

For the most part, I focused on calendar platforms—I didn't consider mobile- or desktop-only apps designed just to sync with other services. If an app was built on top of other calendar platforms, I required it to add a lot of extra features to make the cut. Check out our lists of Android calendar apps , iPhone calendar apps , and Mac calendar apps if you want those sorts of platform-specific applications. 

What about AI calendars?

Calendars feel like one of those tools that might be disrupted by AI in the future—but it hasn't happened yet. I tested the top AI scheduling tools to see if any of them could double as a standalone calendar, and none quite pulled it off.

While these apps are great at automatically managing and rearranging your schedule, you'll still want a calendar app to actually view things as you go about your day. Most of those AI schedulers don't even have a mobile app. And anyway, they're almost all built on top of a dedicated calendar service like Google Calendar, so you can't even use them without signing up for one of the top picks on this list.

With that, here are the best calendar apps.

The best calendar apps at a glance

Best free calendar app for teams, google calendar (android, ios, web).

Google Calendar pros:

Free and widely available to anyone with a Google account 

Integrates nicely with almost any other calendar service you care to use 

Google Calendar cons:

Requires a Google account to use, so it can be inconvenient if you use another service to manage your email

No desktop apps, though it integrates with lots of them 

Google Calendar is both powerful and flexible, all without being hard to use. If all you want is a simple calendar to keep track of your events, you're covered. It doesn't take long to learn how to add events, or switch from the default week view to a month or day view. Even inviting other contacts, or adding a Google Meet video conference, is straightforward.

Dig in, though, and you'll find all kinds of features. You can share entire calendars, for example, which is great for coordinating with your team or even just having a shared calendar with your significant other. (It's how my partner and I coordinate our hectic schedules.) You can create as many calendars as you want or subscribe to any iCal-compatible calendar, then choose which calendars you do and do not want to see. There are great mobile apps, or you can use a third-party app for the desktop if you prefer (every other app on this list can sync with Google Calendar).

Google is also slowly adding AI-powered features to all its apps . While Google Calendar hasn't received any major updates yet, it's only a matter of time before it fully integrates with Bard , Google's chatbot. Until then, all of Zapier's favorite AI scheduling apps can use Google Calendar as their backbone—in fact, many of them require that you do so. It's this wide-ranging level of integration and flexibility that makes Google Calendar so easy to recommend.

Of course, you don't have to look to third-party apps. Google Calendar's integration with other Google tools is another plus, assuming you're already a Google user. It's easy to see Google Calendar in your Gmail sidebar, for example, or to invite your Google Contacts to an event. Google Workspace users have access to a number of work-related features, including many specifically meant for remote or hybrid teams. There's a work location tool and the ability to split your work hours , both of which recognize the changing nature of work. And you can create appointment slots to mimic a meeting scheduler tool. If you're looking for one calendar to coordinate a professional team, Google Calendar really should be it.

Overall, it's hard to find much to complain about with the Google Calendar app, and believe me—I love complaining. It should be the first calendar app most people try, whether you need it for your personal or professional life.

Want more out of your calendar? Connect Google Calendar to your favorite apps through Zapier. You can create automated workflows that send calendar appointments to other apps, like Trello or Todoist. You can even create calendar appointments from spreadsheets.

Create new Trello cards from new Google Calendar events

Add new Google Calendar events to Todoist as tasks

Generate Google Calendar events from new Google Sheets rows

Google Calendar pricing: Free with a Google account; Business Starter for Google Workspace, which includes all Google apps, starts at $6/user/month with a one-year commitment.

You can do even more with Google Calendar. Here's how to turn it into the ultimate productivity hub with Zapier.

Best calendar app for Microsoft users

Microsoft outlook calendar (android, ios, macos, windows, web).

Outlook Calendar pros:

Shockingly good app on Windows, Mac, iOS, and Android, that also includes email and contacts management features 

Powerful enterprise features for any company that relies on Microsoft's apps 

Outlook Calendar cons:

Adding and subscribing to other calendar services is a bit of a mess

Outlook dates back to the '90s and is still one of the best calendar apps on the market today. It combines email, calendar, and contacts in one application. Some people love this approach, and some people don't. Either way, the calendar itself is solid—and it's one of our favorite email apps too.

Adding events to your calendar only takes a couple of clicks. You can add multiple calendars and have multiple views, including today, this week, and even just the work week. Support for Exchange and Microsoft 365 accounts means it's easy to send event invitations to other people at your company, compare your schedule to theirs while doing so, or share entire calendars. The built-in Scheduling Assistant can also help you find an open spot in everyone's calendar for a meeting.

If your company runs on Microsoft, this will be your calendar app. But Outlook is worth checking out regardless because of a few really nice features. The weather is always right there at the top of your calendar, for example. It's easy to change an email into a calendar appointment or to see your email alongside your calendar. And there's support for adding iCalendar subscriptions. The mobile apps are also really nice, both on Android and iOS.

Like Google, Microsoft is adding AI-powered features to practically everything it can. Outlook now has Copilot , and while it can't currently do a lot with your calendar, Microsoft is showcasing new features that will allow you to do things like get action items and a summary from meetings you can't attend .

Of course, this being Microsoft, the word "Outlook" has multiple meanings, and the differences between those meanings can be confusing. Outlook for Mac can sync with Google Calendar; Outlook for Windows can only subscribe to them ; and there are more than a few interface differences between the two products. Then there's Outlook.com, which refers to the free email and calendar service that was called Hotmail back in the '90s. It offers a lot of the same features as Outlook but isn't quite the same. 

This is all confusing, but there's a great calendar app at the core of it—one you already have access to if you're a Microsoft Office user. It's well worth considering. And you can connect Outlook to Zapier for more power. That way, you can do things like send calendar appointments to other apps, including other calendars or your to-do list.

Add Microsoft Outlook events to Google Calendar

Add Microsoft Outlook events from new Google Calendar events

Add new microsoft outlook events to todoist as tasks.

Here's how you can supercharge your Microsoft Outlook calendar with Zapier .

Microsoft Outlook pricing: Outlook.com is free, as are the mobile apps. The Microsoft 365 Personal plan , which includes most Microsoft Office apps for desktop, starts at $7/month, while Microsoft 365 Business Basic starts at $6/user/month with an annual contract. Don't want to shell out for Outlook? Windows comes with a calendar app with most of the above features.

Best calendar app for scheduling external appointments

Calendar (android, ios, web).

Calendar pros:

Scheduling integrates nicely with the rest of the calendar features 

Nice, modern web and mobile apps 

Calendar cons:

The free plan is pretty limited, and the paid plan is incredibly expensive

It's hard to think of a simpler name for a calendar than Calendar, but fortunately, that's not all this app has to offer. Everything you need to manage your appointments is here, on a site with modern design and full support for collaboration. This is a well-thought-out web app. 

There are plenty of appointment scheduling apps that do this, but so far as we know, Calendar is the only full-fledged calendar app to also offer a feature-complete scheduling feature like this on every platform. Sure, Google Calendar offers some basic appointment scheduling, but Calendar's version is easier to use in many ways. This alone makes Calendar worth trying out—especially if you want to avoid the awful back and forth required to schedule a Zoom call. It even integrates with Stripe if you want to charge for your time.

Unfortunately, Calendar has recently tripled its prices for new users—the Standard plan now starts at $25/month. It's still a great app, and when you consider the cost of subscribing to both a calendar app and a scheduling app, things are slightly less unreasonable. But the serious price tag does take away some of the shine.

You can connect Calendar to your other favorite apps through Zapier. You can, for example, get a Slack notification every time someone signs up for a meeting with you or create new Google Sheets rows for every scheduled event. 

Send direct messages in Slack when new meetings are scheduled in Calendar

Create Google Sheets rows from new scheduled Calendar events

Calendar pricing : Free plan available; Standard version starts at $25/month with five scheduling time slots. Pro starts at $30/month with unlimited scheduling slots.

Best free calendar app for Apple users

Apple calendar (ios, macos, web).

Apple Calendar pros:

Simple, clean user interface that shows all the important details you need 

Surprisingly deep integration with the rest of the Apple ecosystem

Apple Calendar cons:

Essentially limited to Apple users

Apple Calendar is the default calendar on Macs, iPhone, and iPads. If you've used an Apple product, you know what to expect: simple, beautiful, and easy to use. Apple Calendar is all that. 

Everything syncs by default using iCloud, or you can set up Apple Calendar to sync with Google Calendar, Microsoft Exchange, Yahoo, and any calendar platform that uses CalDAV. Setting this up is as easy as connecting an email client app to another email account.

Apple's clean and simple calendar lets you focus on your events rather than the app itself. It's intuitive to use if you're familiar with other Apple apps, with support for drag and drop. The Siri integration is a highlight: tell your assistant to add an appointment, and this is the app where it will end up. But it's also quick to add appointments in the app, especially on the Mac. Click or tap the plus sign (+), and create a new event using natural language—just type a phrase that includes a title, time, and date, then hit enter. You can also add a travel time estimate that will be factored into event alerts.

If you just use Apple devices, Calendar is a great app to try first. It has all the features you'd look for in a calendar app. You can even share and sync calendars with your Apple-device-using team members or significant others. The biggest letdown really is that syncing everything between different operating systems requires jumping through a few hoops or using a few different apps.

Apple Calendar pricing: Included with macOS and iOS devices, or via iCloud with an Apple ID

Deciding between Google Calendar and Apple Calendar? Read our showdown: Google Calendar vs. Apple Calendar . Or, if you use both Google Workspace and Notion, Notion Calendar is worth a look. It doesn't quite warrant a spot on this list because its feature set is pretty basic compared to the others here—and it only integrates with Google Calendar accounts. That said, the app offers clean view options and integrates seamlessly with your Notion workspace to pull in everything from docs to project timelines. So if you live in Notion, it's worth a try.

Best calendar app for its design

Fantastical (ios, macos).

Fantastical pros:

The best calendar app on any platform (though it's limited to Apple devices)

Super powerful and beautiful design with countless nice touches

Fantastical cons:

It's very expensive for a personal calendar

Is it cheesy to call Fantastical fantastic? Probably, but at least in this case, it's not hyperbole. Fantastical has just about everything you could want in a calendar app for iOS and macOS, and there's an Apple Watch companion and forthcoming Apple Vision Pro support as well. It's the calendar app I use daily (though it's integrated with Google Calendar).

While it's nice to have the mobile app, Fantastical is at its best on desktop. Put simply, this is the best-designed calendar app for macOS—or any other operating system. Start with the left panel: most apps put a mostly useless list of calendars here. Not Fantastical. Here, that space is used for an agenda view or your reminders. It's a small thing, but it reflects how carefully the developers thought about every design element to make the calendar intuitive to use. Another little thing: if an identical event shows up in two calendars, it will only show up once, with a pin-stripe pattern letting you know it's in two different calendars. Use Fantastical for a while, and you'll notice all kinds of little things like this.

Fantastical also integrates with the rest of your system to give you desktop widgets, Handoff support, a share sheet extension that lets you create events from other apps, like addresses in Maps and URLs in Safari; and there's even Focus Mode-based filtering .

Fantastical is best known for its natural-language event creation. Start typing "Lunch with Casey at noon at Park Place," and watch as the app parses your words into calendar fields and pulls in relevant information. Apple Calendar offers this; Fantastical does it much better. Fantastical supports syncing with iCloud, Exchange, Office 365, Google, Yahoo, fruux, Meetup, and any CalDAV service, so you've got nearly endless syncing options.

One of my favorite features is easy appointment scheduling . While there are plenty of apps that do it—including Calendar and Google Calendar—Fantastical's approach really works for me as it integrates so seamlessly with the calendar I use on all my devices. No other scheduling app plays quite as nicely on Apple devices. Really, if you want the best Apple calendar on the market, this is the one you're looking for.

Fantastical pricing: Free basic calendar; Premium plan with scheduling and lots of other features from $5/month (billed annually)

Which digital calendar should I use?

Your calendar keeps your entire work and home life organized, so it's a pretty personal choice. All these calendar apps have free versions—or at least free trials of their best features—so give a few of them a whirl and see which suits you best.

Related reading:

The best meeting scheduler apps

How to send automated reminders for upcoming calendar events

Some tasks belong on your calendar, not your to-do list

Originally published in May 2017, this post has had contributions from Melanie Pinola, Tim Brookes, and Justin Pot. The most recent update was in October 2023.

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Harry Guinness

Harry Guinness is a writer and photographer from Dublin, Ireland. His writing has appeared in the New York Times, Lifehacker, the Irish Examiner, and How-To Geek. His photos have been published on hundreds of sites—mostly without his permission.

• Google Calendar
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Sales | Buyer's Guide

7 Best Shared Calendar Apps for Small Business

Published August 4, 2023

Published Aug 4, 2023

REVIEWED BY: Jess Pingrey

WRITTEN BY: Charity May Amancio

This article is part of a larger series on Sales Management .

• 1 Best Shared Calendar Apps Compared
• 2 Calendly: Best for Cross-platform Sync
• 3 Microsoft Outlook: Best for Prioritizing Data Security
• 4 Zoho Calendar: Best for Native Sales App Integration
• 5 Doodle: Best for Group Meetings
• 6 Google Calendar: Best for Collaboration
• 7 Asana: Best for Task Management
• 8 TimeTree: Best for Mobile Users
• 9 How We Evaluated
• 11 Bottom Line

A shared online calendar makes it easy to set up a meeting, track sales activities, oversee task management, and set appointments with clients. The best shared calendar apps not only let you schedule events, but also offer functionality for collaboration, third-party integrations, and built-in appointment reminders. We’ve rounded up seven of the top calendar-sharing apps based on pricing, user reviews, and essential features, and arrived at the following:

• Best overall for multiple cross-platform syncs: Calendly
• Best for teams prioritizing data security: Microsoft Outlook
• Great free scheduler with native sales app integration: Zoho Calendar
• Ideal for group meeting scheduling: Doodle
• Best shareable calendar with robust collaboration tools: Google Calendar
• Best shared calendar app for task management: Asana
• Top schedule sharing app for mobile users: TimeTree

Best Shared Calendar Apps Compared

*Based on annual billing; monthly billing is also available for slightly higher rates. **Based on monthly app subscription; annual billing costs $44.99.

Calendly: Best Overall for Cross-platform Synchronization

• Intuitive integration with other calendars, customer relationship management (CRM) systems, and productivity tools
• Ability to add calendar to website for booking and time slot visibility
• Straightforward interface with no steep learning curve
• Free plan only lets you share one calendar
• Access to usage metrics requires higher-tiered plans
• Routing feature limited to Salesforce integration

When to Use Calendly

• You need a shareable calendar that syncs with multiple apps: Calendly is renowned for its seamless integration with many productivity tools, such as Zoom, Google Meet, Slack, and Intercom. Easily connect Calendly to external calendars, like Google and Outlook, without the dreaded back-and-forth through its automation capabilities. This prevents double-booking for separate events from different calendars.
• You want a calendar-sharing app for customer relationship management (CRM) software : Calendly allows you to schedule and sync sales activities with the best CRMs for small businesses . Sales teams leverage CRMs to manage activities like lead generation , contacts data management, and client engagement. You can use Calendly to set meetings with qualified leads through booking pages, customizable event invitations, and confirmation emails, streamlining your conversion tactic.

When to Use an Alternative

• Alternative: Zoho Calendar allows you to integrate your Google Calendar and Apple iCloud Calendar (iCAL) at no cost.
• Alternative: Google Calendar has Time Insights that lets you see how much time is spent in meetings and who the user meets the most. You can access this feature even at the lowest-tiered plan for $6.

Download the Calendly app for iOS or Android .

Calendly Monthly Pricing Plans*

• Professionals
• $0 per seat

Key Features:

• One calendar connection (choose one from Google, Outlook, Office 326, and iCal)
• Unlimited regular and one-time meetings
• Unlimited meeting polls
• One event type at a time (e.g., one-on-one, group, collective, and round-robin)
• Custom booking link and page with branding inclusion but with Calendly logo
• Integrations to popular video conferencing tools like Zoom, Google Meet, and Webex
• Slack and Intercom connections
• Customized calendar invitation and email confirmation
• Ability to add the calendar to your website
• Email support 24/7
• $8 per seat
• Everything in Basic
• Six calendar connections
• Unlimited active event types
• Meeting notifications and reminders through email
• Addition of multiple links to the booking page
• 24/7 live chat support on top of email support
• $12 per seat
• Everything in Essentials
• Short message service (SMS) notification and customized email reminders
• Workflow automation across event types
• Insights on meeting activities
• Routing capabilities where visitors can be directed to scheduling and landing pages
• Multiple co-hosts for collective events
• Meeting assignments and permission-based access to groups and events
• Up to 700 app connections through Zapier, plus integration with Mailchimp
• Custom booking pages and emails without Calendly branding
• Direct payment system via Stripe and PayPal
• Google and Outlook workflow integration
• $16 per seat
• Everything in Professionals
• Integration with small business CRMs HubSpot and Salesforce
• Qualified leads redirection to sales reps (via Marketo and HubSpot marketing forms) to Salesforce CRM
• Contact the provider for a quote
• Everything in Teams
• Access to Salesforce routing tools
• Monitor real-time user actions from your team
• Single sign-on (SSO) account access
• Secured onboarding and off-boarding implementation
• Phone support from Monday to Friday, 9 a.m. to 5 p.m. Eastern Time

*Pricing is based on annual billing on a per-user monthly breakdown. Monthly billing is available at a higher cost. Pricing reflects info available at the time of publishing. While we update pricing information regularly, we encourage our readers to check current pricing here .

Availability options from Calendly web version (Source: Calendly )

Calendly’s appointment booking link generation (Source: Calendly )

Our Expert Opinion

Calendly is a scheduling champion with its seamless alignment with many sales management tools , including external calendars. Users can take full control of their schedule from a single interface, as it connects and synchronizes with other platforms. While the free plan offers the essential scheduling features, scaling up becomes well worth it as your business grows, considering Calendly’s syncing ability with other sales functionality like lead qualification .

Visit Calendly

Microsoft Outlook: Best for Teams Prioritizing Data Security

• Security controls for calendar data visibility, and safety features against unauthorized access
• Notification for double bookings and conflicted events
• Meeting insights with suggestions for files to include, emails, and other valuable information for the upcoming meeting
• Using the calendar app requires a paid subscription to Microsoft 365; no free plan available
• Its numerous features can be overwhelming
• Limited direct cross-platform integration

When to Use Outlook Calendar

• You want a shared business calendar with advanced security features: Microsoft 365 (MS365) houses Outlook calendar and has a reputation for valuing data privacy and identity protection. Businesses that handle confidential information and deal with clients keen to protect their data will find that this app suits their needs. Aside from information regulation, MS365 employs multi-factor authentication, data loss prevention, data encryption, and identity management—all to ensure the safety of people involved in specific meetings or events.
• You’re eyeing a shareable calendar that provides data-based suggestions: One impressive feature of this calendar is the Meeting Insights. When you schedule a meeting, you can access suggestions on what information to include, such as announcements, file attachments, other people, etc. It’s highly personalized based on available files and your email exchanges. There’s also the Scheduling Assistant, which checks availability for people you plan to meet with.
• Alternative: Consider TimeTree if you want a shareable calendar app with no frills. Doodle is another great option if you’re still getting comfortable with cloud-based calendars.
• Alternative: Asana is a solid pick if you’re looking for a schedule-sharing app that goes side-by-side with basic task management features.

Download Microsoft Outlook for iOS or Android .

Microsoft Outlook Monthly Pricing Plans*

To use Microsoft Outlook email and shared calendar, subscribe to any of Microsoft 365’s plans. All plans provide access to a slew of productivity and collaboration tools valuable to small businesses.

• Microsoft 365 Business Basic
• Microsoft 365 Business Standard
• Microsoft 365 Business Premium
• $6 per user
• Collaborative calendar with time scheduling proposal capabilities
• Multiple calendar view options
• Attendee classification and suggestions
• Event conflict notification
• Security controls limiting attendees from forwarding meeting details
• Location matches and room reservations
• Time-to-leave phone reminder
• Delegate access feature that allows cross-calendar management
• Access to SharePoint site events directly from the calendar
• Enforced security against unauthorized access
• Real-time collaboration on productivity tools like Word, Excel, PowerPoint, OneDrive, and OneNote, with web and mobile app versions
• $12.50 per user
• Everything in Business Basic
• Webinar hosting for up to 300 attendees with registration and email confirmation
• Attendance analytics
• Desktop versions of basic apps and access to PC-only tools like Publisher and Access
• $22 per user
• Everything in Business Standard
• Advanced security against multiple cyberthreats like malware and phishing scams
• Added security for sensitive business information
• Conditional data access for selected devices and approved apps
• Remote data removal

*Pricing is based on annual billing on a per-user monthly breakdown. Monthly billing is available for a higher cost. Microsoft 365 offers a 30-day free trial for the paid plans. Pricing reflects pricing info available at the time of publishing. While we update pricing information regularly, we encourage our readers to check current pricing here .

Schedule layout on Outlook Calendar (Source: Microsoft Support )

Outlook Calendar’s mobile view (Source: Microsoft Tech Community )

Although calendar visibility is crucial for prospecting and lead management, data privacy still takes precedence—a principle Microsoft Outlook clearly values. We like the extra security features that expand as you move to higher-tiered plans. The new automated prompts and tailored recommendations for meeting schedules also come in handy when preparing for a sales demo or business presentation.

Visit Microsoft Outlook

Zoho Calendar: Best Free Shared Calendar With Native Sales App Integration

• Integration with other Zoho workplace and business apps
• Standard user and privacy management
• Customizable notifications and availability confirmation
• Limited appointment booking capabilities
• Mobile app is not as intuitive as the web version
• Synchronization issues with external calendars

When to Use Zoho Calendar

• You want access to other free sales apps: Once you sign up for Zoho Calendar, you can also have access to other free apps in the Zoho ecosystem. For example, you can explore Zoho CRM features, create Zoho Mail for five users, embed Zoho meetings for webinars, and use other tools for your business operation—all without spending a dime.
• You need additional customization for meeting reminders: When sending a meeting invite through Zoho calendar, you can choose a reminder type between an email, pop-up, or notification. Recipients also have a dedicated button in the calendar called “Yet to Respond” for event invites waiting for attendance confirmation. That way, users can review calendar invites without scrolling through their emails.
• Alternative: TimeTree is an excellent choice if you want a basic shareable calendar you can sync with your mobile devices.
• Alternative: Calendly is our best shared calendar app with broad scheduling features for teams and clients alike.

Download the Zoho Calendar app for iOS or Android .

Zoho Calendar Pricing Plan*

• $0 per user
• Up to 50 shared calendars
• Appointment scheduler
• Availability confirmation with attendees
• Customizable notifications for RSVP updates and reminders
• Templates for calendar personalization
• Website integration for team calendars
• Privacy controls
• Cross-calendar sharing with external platforms
• Integrations with third-party and native Zoho apps
• Moderator assignments and team calendar monitoring for admins

*While we update pricing information regularly, we encourage our readers to check current pricing here .

Pro tip: While Zoho Calendar offers robust features for setting up meetings with teams, qualified leads, and clients, you can access more online booking and calendar syncing capabilities with Zoho Bookings. Get additional appointment features, sales and marketing support, and dedicated booking pages for free or at a starting cost of $6 per staff, monthly.

Visit Zoho Bookings

Zoho Calendar’s meeting details (Source: Zoho )

Zoho’s mobile setting for scheduling events (Source: Zoho )

If you’re already using Zoho business tools, don’t look any further if you want a shareable scheduling app. The Zoho calendar offers a sleek, user-friendly interface with integration to functionality from Zoho’s other set of work applications. We like the varying options to notify recipients and meeting attendees and the extra attention to RSVP confirmation.

Visit Zoho Calendar

Doodle: Best Shareable Calendar App for Group Meetings

• Consensus scheduling using meeting polls
• Availability sharing through a link
• User-friendly with a simple interface
• Bare-bones free plan features
• Ad removal requires the paid plans
• Limited functionality

When to Use Doodle

• You need a shared calendar for large groups: Doodle is a crowd favorite for setting group meetings with its ability to synchronize and confirm available schedules for all attendees. Using the meeting poll, organizers can identify ideal dates and time periods that guarantee maximum attendance.
• You want an easy-to-use app with straightforward features: Users find the Doodle interface clean yet professional, with clear-cut scheduling functionality. Teams needing a platform to secure time slots for events and meetings can find good value with Doodle.
• Alternative: Outlook Calendar , through Microsoft 365, has a myriad of productivity tools. Another excellent pick is Google Calendar from Google Workspace.
• Alternative: Zoho Calendar is another free, user-friendly app that edges out Doodle for its zero ads.

Download the Doodle app for iOS or Android .

Doodle Monthly Pricing Plans*

• Meeting polls to check attendee availability
• One booking page that syncs with calendar
• $6.95 per user
• Ad-free calendar
• Unlimited one-on-ones, group polls, email invitations, and booking pages
• Microsoft Outlook connection
• Third-party app integration through Zapier
• Integrates video conferencing tools like Zoom, Google Meet, Webex, and Microsoft Teams
• Private data security
• Customization and priority support via email
• Secure sockets layer (SSL) encryption
• $8.95 per user
• Everything in Pro
• User management and proxy scheduling
• Multiple co-hosts
• Chat support
• Everything in Team
• Customer support via chat and email in six hours or less
• Onboarding and user training
• Service level agreement (SLAs) with 99.5% uptime
• Security Assertion Markup Language (SAML)-based SSO

Setting poll for meeting availability (Source: Calendar )

Connecting external calendars to Doodle (Source: Doodle )

Doodle’s poll setting ensures the best time for large teams to meet. It’s also valuable for big events such as an online webinar or a business expo. The features are not complicated, and you can access third-party apps via integration and added security layers in the lowest-tiered plan for $6.95 per user, monthly.

Visit Doodle

Google Calendar: Best Calendar Sharing App With Robust Collaboration Tools

• All-in-one collaboration solution with a shared calendar for online and offline events
• Native video conferencing via Google Meet
• User management and security controls
• No free plan in Google Workspace
• Users report difficulty in connecting external calendars like Outlook
• Limited task scheduling customization

When to Use Google Calendar

• You want a shareable calendar for collaboration management: Google Calendar is one of the products you can use when you have a Google Workspace subscription. Aside from scheduling, you can access time insights and group calendars. You can set your status, share files and meeting notes, and check your team’s availability during certain dates and times.
• You conduct offline and online meetings: Setting online meetings in Google Calendar is a breeze since you can add Google Meet, its native video conferencing tool, and even Zoom in the invitation. Plus, there’s an appointment scheduling option where you can share a booking page with clients and other stakeholders. Google Calendar also has great offline meeting features, such as room booking and a map for locating venues.
• Alternative: Calendly offers a booking page with your logo in its free plan, making it one of our best free shared calendar apps.
• Alternative: Consider Asana if you want added features for scheduled tasks, including dependencies, color labels, and subtask assignments.

Download the Google Calendar for iOS or Android .

Google Workspace Monthly Pricing Plans*

• Business Starter
• Business Standard
• Business Plus
• Event scheduler and room booking
• Task management
• Calendar invites via email with update notification
• Option to merge multiple calendars in a single view
• Automatic sync with emailed events
• Analytics report with time breakdown
• Business email and integration with Google apps
• Event reminders
• Third-party app integration
• 30GB cloud storage per user
• Built-in video and voice conferencing tool through Google Meet (100 participants)
• Standard security management and support
• $12 per user
• Everything in Business Starter
• Appointment booking pages
• Room reservations
• 2TB cloud storage per user
• 150 participants in Google Meet
• $18 per user
• 5TB cloud storage per user
• 500 participants in Google Meet
• Access to Google Vault for user management
• Advanced security controls
• Everything in Business Plus
• 1,000 participants in Google Meet
• Additional cloud storage upon request
• App-building tools
• Data loss prevention
• Enhanced security and access management

*Pricing is based on annual billing on a per-user monthly breakdown. Monthly billing is available for a higher cost. Google Workspace offers a 14-day free trial for the paid plans. Pricing reflects pricing info available at the time of publishing. While we update pricing information regularly, we encourage our readers to check current pricing here .

Time Insights breakdown of time allocation for meetings (Source: Zapier )

Google Calendar’s mobile view (Source: Workspace Updates )

Google Calendar combines simplicity and functionality through features that set meeting essentials like video conferencing tools, a premade agenda template, room scheduler, map locator, and automated notification on your mobile device or computer. It’s a testament to Google Workspace’s reputation in the productivity and collaboration arena, specifically in streamlining workflows for small businesses.

Visit Google Workspace

Asana: Best Shared Calendar for Task Management

• Full capacity project management solution with cross-platform calendar sync
• Custom schedule visualization options
• Calendar filtering for with custom fields for sorting priorities, status update, and activity metrics
• Lacks built-in meeting polls, availability management, and appointment booking
• Interface navigation is not beginner-friendly
• Higher-tiered plan gets expensive

When to Use Asana

• You want a shared calendar with due date management and task tracking features: Asana has extensive capacity to manage multiple projects, which means its calendar app accommodates not just meeting schedules but task assignment and status updates as well. Team leaders can delegate tasks and events and specify due dates with good visibility. It’s a solid choice if you’re eyeing a calendar that doubles as a worklist app.
• You’re looking for a customizable option: Tweak your shared calendar based on customizable features to streamline your activities. For example, you can apply colors depending on the task type, expand the date range, hide the weekends, or add custom fields.
• Alternative: Calendly and Doodle have appointment schedulers in their free plans that make great alternatives.
• Alternative: Google Workspace and Microsoft Outlook have a shared calendar app and extensive productivity tools starting at $6 per user, monthly.

Download the Asana app for iOS or Android .

Asana Monthly Pricing Plans*

• Team calendar for project and task status tracking
• iCal, Google, and Outlook calendar sync
• Calendar view options
• Over 100 third-party app integrations, including time tracking tools
• Unlimited project and task creation
• Unlimited file storage (100MB per file), activity logs, and communication
• $10.99 per user
• Automated task pipeline through Workflow Builder
• Addition of timelines, milestones, and forms
• Custom templates and charts
• Unlimited dashboards
• Access and security management
• $24.99 per user
• Team bandwidth assessment for workload assignment
• Approval process
• Built-in time tracking
• Goal alignment
• Additional integrations with popular business applications (e.g., Salesforce CRM, Tableau, PowerBI, and Adobe Creative)

Asana’s calendar view for tasks (Source: Asana )

Task management feature by status (Source: Asana )

Asana is the best app for shared calendars if you need a centralized platform to view meeting schedules, tasks, team events, etc., all in one space. We like the calendar customization features that let you tailor fields based on preference, its time-tracking capability via third-party integration, and its unlimited file storage capacity.

Visit Asana

TimeTree: Best Simple Shared Calendar for Mobile Users

• Easy-to-use shared calendar app for its uncluttered interface
• Connection with default smartphone calendars
• Calendar chats for keeping all conversations related to a meeting or event in space
• Users note that external calendar synchronization is not seamless
• Free plan contains ads

When to Use TimeTree

• You prioritize a shared calendar designed for mobile devices: With its ability to synchronize with your phone’s default calendar, whether it’s Android or iOS, TimeTree proves its value as a user-friendly app for mobile calendar organization. It also has a clean interface and extended accessibility to other mobile devices like Apple Watch. You can group events by color and add files, notes, locations, URLs, and tasks.
• You want a scheduling app with a built-in chat feature: TimeTree has a Chat feature where you can exchange conversations with other team members or attendees, centralizing all reminders, agreements, and announcements. It removes the need to switch to other communication apps and email platforms for related messages.
• Alternative: For seamless integration to external calendars and other apps, consider Calendly .
• Alternatives: Asana has features for task creation with due dates assignments. You can also consider Doodle for its proxy scheduling and user management features.

Download the TimeTree app for iOS or Android .

TimeTree Monthly Pricing Plans*

• Connection with native calendars in mobile devices
• Event scheduling
• Calendar categorization by color
• Event notification through the app
• $4.49 per account
• View in hourly format
• File management
• Priority setting via reordering function
• Available support

*Pricing is month-to-month, but annual billing is also available at a lower cost ($44.99). Pricing reflects info available at the time of publishing. While we update pricing information regularly, we encourage our readers to check current pricing here .

TimeTree’s calendar web version (Source: Zoho )

Event categorization by type and TimeTree’s chat feature (Source: TimeTree )

Sales teams on the go find TimeTree easy to use and valuable for keeping track of schedules, contacting leads, and managing meeting-related files on any mobile device. While the free plan covers the basics of scheduling, you can unlock other helpful features like the vertical view and file management for as low as $4.49 per account, monthly.

Visit TimeTree

How We Evaluated the Best Shared Calendar Apps

Small businesses using a shared calendar app find it easier to maximize their time, organize their daily workload, and keep everyone in the loop for important events. With these in mind, we evaluated the business calendar providers based on essential features like schedule management, collaboration tools, automated reminders, and cross-platform sync. We also examined each provider’s pricing structure, customer support, and overall usability.

The tabs below provide insights on how we evaluated the best shared calendar apps:

• General Features
• Niche/Advanced Features
• Help & Support
• Expert Score

25% of Overall Score

The top considerations for our picks for the best calendar-sharing apps include relevant scheduling capabilities like tools for organizing meetings, sending invitations, and connecting with collaboration tools. We evaluated the native and third-party apps and how seamless the integration process is. The availability of a mobile version is also a crucial part of this criterion.

20% of Overall Score

While most calendar-sharing apps are relatively more affordable than other business tools, their value for money might vary based on functionality. We checked for any free plans and their key features. Then, we evaluated their pricing plans and matched the upgrades with the perceived expanded value.

Advanced features consist of capabilities that enhance user experience and business solutions. For this criterion, we evaluated how well calendar sharing and cross-platform sync go for each provider. We also looked into multiple notification options and availability management.

Customer support comes in the form of help desk service and the availability of a learning hub. We checked each provider’s channel for customer service, be it email, phone, live chat, or a combination of the three. We also considered the available hours and the extensiveness of their knowledge base.

15% of Overall Score

Aside from firsthand experience, we looked into what actual users say about each app from reliable online reviews. We cross-checked the information we got from our own experience to develop a valid and reasonable assessment. Close attention was paid to product usability and user-friendliness.

Frequently Asked Questions

What should i look for in a shared team calendar.

When choosing a shared calendar for your team, go for an app with access control, user management, built-in notification, availability management, and app integration for video conferencing and note-taking. Consider its ease of use and syncing abilities, especially with external calendars.

Can I sync multiple calendars into one?

Yes, you can find scheduling platforms that allow you to view multiple calendars in one interface, such as Calendly and Asana. You can also start using these apps for free.

What is a good free shared calendar app?

Calendly is an excellent free calendar-sharing app ideal for businesses and startups needing a scheduling system for their teams and clients in one space. You can host unlimited meetings and share an appointment booking page with your branding.

Bottom Line

Small businesses and sales teams should have a shared calendar to ensure schedule alignment, such as when implementing sales and marketing strategies and managing all types of meetings. Its easy access, automated notification, and built-in event detail fields centralize relevant information for everyone. While Calendly tops our pick for the best shared calendar apps, you may find other options more suited to your business needs.

About the Author

Find Charity May On LinkedIn

Charity May Amancio

Charity Amancio has worked closely with various small businesses offering B2B products and services in the US, UK, Australia, and Hong Kong. She managed several lead-generation strategies and website building projects. With more than a decade of writing and editing experience, she has produced valuable content that generated traffic exponentially for her clients, ultimately increasing conversion.

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How to Create a Business Plan Timeline

Below you will learn what a business plan timeline is and where it belongs in your business plan.  

What is a Business Plan Timeline?

A business plan timeline lays out the key milestones you hope to achieve in your business and when you plan to accomplish them.   

The Importance of a Timeline

In running a business, it is very easy to get caught up in day-to-day activities and putting out fires. When you do this, unfortunately, it’s hard to grow your business. Having a timeline that lists your key goals forces you to spend time each day, week, and month to work on key growth initiatives.

Also, if you are seeking funding, investors and lenders need to understand these milestones and your projected dates for accomplishing them. This helps give them confidence that you will successfully execute your plan. 

Also, having a timeline helps you better prioritize your time and hire the right people at the right time.

    Finish Your Business Plan Today!

Where does the timeline go in the business plan.

The timeline belongs primarily in the Operations Plan of your business plan, however, you may include some highlights within the Executive Summary as well. 

Using the established key milestones you have created, you will now assign a timeframe to those milestones to show when you expect to reach each milestone. Remember, use historical data and be realistic in your timeline so that you can meet these goals.  

What Should Be Included in the Timeline?

Your business is currently at point A. Where you want to go is to point B. Now getting from point A to point B requires you to complete milestones.

And the most important ones are what I call “risk-mitigating milestones.” These are the milestones that help eliminate the risk of your company failing.

Some examples of “risk mitigating milestones” may include:

• Finding a location for your business, store, warehouse, etc.
• Getting the permits and licenses
• Building the facility/store
• Hiring and training staff
• New products and services introductions
• Store opening date
• Key employee hires
• Revenue milestones (date when sales exceed $X, when sales exceed $Y, etc.)
• Key partnerships executed
• Key customer contracts secured
• Key financial events (future funding rounds, IPO, etc.)

As an entrepreneur or small business owner, it is your job to identify your risk-mitigating milestones and prioritize them so that you can take steps each day toward the larger business goals.  

How to Create & Prioritize Your Milestone List

Create your detailed risk-mitigating milestone list first. The goal should be to list approximately six major milestones in the next year, five milestones in the following year, and so on for up to five years (so include two in year 5). 

You can use this as a “To Do” list and ensure you achieve your goals each day, week, and month, further developing your business strategy.

Next to each milestone, include the expected timeframe, due date, and the budget you will need to attain them. For example, you may want to launch a billboard marketing campaign over a 6-month period (Expected Due Date: 6/30/2022), and the expected cost is $18,000.

After you create your milestone list, you need to prioritize them. Decide on which milestones you should achieve with the initial funding if needed. Ideally, these will get you to the point where you are generating revenues or profits. This is because the ability to generate revenues significantly reduces the risk of your venture; as it proves to lenders and investors that customers want the products and/or services you are offering.

By setting up your milestones, you will figure out what you can accomplish for less money. And the fact is, the less money you need to raise, the easier it generally is to raise it (mainly because the easiest to raise money sources offer lower dollar amounts).  

How to Develop a Timeline For Your Business Plan

You’ve already completed the hard part. 

Now, it’s time to schedule your milestone list and convert it into a timeline format to give you a quick visual reference. Be sure that your timeline includes all the milestones that you’ve deemed a priority.

There are many businesses that prefer to develop Gantt charts, while others may prefer a calendar, Excel sheet, or another preferred format. Choose the format that works best for you.

There are several format options and platforms to choose from if you do a quick search for “ create a timeline online .” However, keep in mind that it’s not how pretty the timeline is, it’s about functionality and the ease of use to track the progress of all the tasks completed. 

Here are a couple of options:

Source: SlideTeam

This one-page timeline is a downloadable template that is clean and easy to read and follow. While it doesn’t have all the details on this one page, it has enough information to help business leaders understand if the team is on track.

Source: Office Timeline

This is a PowerPoint Presentation add-in that allows you to create a custom Gantt chart with your Microsoft Office account. While the chart above says a 5-year plan, note that they did not include the parts of the milestones beyond Year 1. This may be to reduce clutter and keep focused on the near-future goals. 

Source: GanttPro

This Gantt chart online platform offers another alternative allowing you to assign tasks to others on your team and monitor their progress all in one place. It also tracks the time to complete each task so that you can better schedule in the future for similar projects.

These are only a few of the platforms available online to create an amazing timeline for your business plan. In the beginning, it may be a lot of work to set up, but once you obtain the funding you are seeking, it’ll be well worth the time and effort.

By creating a timeline as early as possible in the business planning process, you can begin to establish realistic goals that can help improve day-to-day decision-making and boost confidence among current and potential stakeholders.

Other Helpful Business Plan Articles & Templates

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13 Best Calendar Apps for 2024 (Free & Paid)

Senior Content Marketing Manager

February 14, 2024

For many, a calendar is way more than a scheduling tool. It’s an organizer with reminders and due dates to keep us productive, or a memory keeper for the most important events in our lives. That’s why we take extra care in choosing a digital calendar—because we want something to make planning fun and functional! 

So what features should we look for in a calendar app to help master our schedule? Consider: 

• Shareability to stay connected with our family, friends, and team members   
• Customization to personalize the tool with color coding and event categorizing 
• Ease of use for a user-friendly, intuitive, and easy-to-learn experience 
• Universal sync across all our devices (desktop, mobile, and tablet)  

We’ve rounded up the best apps to serve your personal and professional calendar goals. From plain to progressive calendar apps, there’s something on the list for everyone! 📅

2. Google Calendar

3. calendly, 5. savvycal, 7. apple calendar, 8. microsoft outlook calendar, 10. acuity scheduling, 11. fantastical, 12. business calendar 2, 13. vantage, clickup is the universal solution for your calendar app needs.

What are the 13 best calendar apps?

ClickUp is a free productivity tool with time-saving Calendar features on the web and mobile apps to make even the most mundane tasks fun to add! Whether you’re looking for a work-life calendar or need a single source of truth to put thoughts and reminders down, ClickUp can stretch to any preference for the best productivity of your life. 

Here’s what real users say about using the Calendar view in ClickUp : 

“The main problem I have solved by using ClickUp is a lack of clarity. ClickUp helps me know what to work on and when. With its multiple filters and views, the LineUp™️ feature , and home page with a calendar, I don’t have to spend so much time figuring out what is next. I’m wasting less time and meeting deadlines.”

Nathaniel S , Director of IT

“Now ClickUp runs most of my life (both professionally and personally). Professionally, I use it to organize and plan out projects and get them into my online calendar with relevant metadata. Personally, I use it to manage my home and with the free guest seat feature. I keep my partner abreast of renovations, contractors, conversations with service providers, etc.”

Ashley E.M. M , Proprietor

“Compared to competitors, ClickUp is excellent at keeping the platform simple while offering maximum functionality. It has all the different views—Calendar, Gantt, Lists, sublists, uploads, teamworking, etc. All this is in a lot of detail, previous software I have tried did not give the detail of interactiveness I needed to be creative with changing schedules and information and subtasks/sub information.”

Roland M , Director  

ClickUp’s Free Plan is all you need to start designing your days to how you work best . There’s no condition to upgrade to one of the paid plans because ClickUp is free forever! Among the hundreds of powerful features ClickUp has to offer, here are three you can use to make an impact on your productivity right now: 

👤 Me Mode : Remove the clutter by showing tasks, subtasks, checklists, and comments assigned to you in the ClickUp Workspace 

🗓 2-way Sync : Connect ClickUp with your Google, Outlook, or Apple calendar

🎨 Task Card Settings : Customize how you want your task cards to appear on Calendar view (show assignees, priority, subtasks, time estimate, time tracked, tags) 

ClickUp Calendar pros

• Users can choose from 100 native integrations along with thousands available through Zapier and Integromat
• Users can use the ClickUp Goals to plan, manage, and accomplish daily, weekly, quarterly, and yearly goals

ClickUp cons

• No Dashboard export feature

ClickUp pricing

• Free Forever Plan  (best for personal use)
• Unlimited Plan  (best for small teams ($7/member per month)
• Business Plan  (best for mid-sized teams ($12/member per month)

👉 If you need a full software suite to handle your Enterprise workloads and processes, we’d love to help set you up for success! Please contact Sales when you’re ready.

💬 ClickUp customer ratings

• G2: 4.7/5 (3,880+ reviews)
• Capterra: 4.7/5 (2,480+ reviews)

Google Calendar strikes the right balance as a task manager and scheduler; it’s one of the most familiar and favorite calendar apps that categorizes events, out of offices, tasks, and appointment slots. Plus, arranging a Google calendar is easy to do whether you’re in the office or standing in line at Starbucks!

Google Calendar pros

• Users can add new HEX colors to customize a calendar’s background 
• Users can set primary and secondary time zones for entire calendars
• Google Calendar templates to optimize workflows

Google Calendar cons

• This calendar app does not have a desktop version for macOS or Windows 10

Google Calendar pricing

• Google Calendar is free for personal use or with a paid business account

Google Calendar customer ratings

• Capterra: 4.8/5 (1,500+ reviews)

Calendly is an intelligent scheduler software that automates manual busywork by booking meetings and events at the right time and place. It can connect with your organization’s—Google, Outlook, or iCal calendars for a stress-free experience between hosts and invitees.  

Calendly pros

• Users can add Calendly to their website or email to streamline scheduling
• Users can automate communications before and after meetings 
• Calendly offers tons of integrations such as ClickUp, Linkedin, and Slack

Calendly cons

• This calendar app can integrate with popular tools such as Zoom and Zapier, but it can easily become complicated for invitees if they have to go through hoops to connect 

Calendly pricing

• Calendly offers free and paid plans starting at $8/seat per month

Calendly customer ratings

• G2: 4.7/5 (1,200+ reviews)
• Capterra: 4.7/5 (1,900+ reviews)

Coming in at number 4 in our list is Baluu . This fully fledged booking system and website builder is great for small businesses that need to take bookings online. You can connect your bank account, or Stripe to accept payments and even sell products with their e-commerce features.

• Build an out of the box booking website in minutes and start accepting payments and bookings online.
• Integrates into any existing website as an iframe
• Syncs with all the major calendar platforms (Google, Outlook etc.)
• There is no Baluu app yet

Baluu pricing

• Baluu offers a free plan (limited to 50 bookings per month) and paid plans starting at $17 per month

Baluu customer ratings

• G2: 5/5 (2 reviews)
• Capterra: 4.9/5 (5+ reviews)

SavvyCal is a scheduling tool that allows you to toggle between their calendar and your list of time slots. This overlay feature puts users in the driver’s seat to easily find mutual availability. SavvyCal syncs with popular calendars and other scheduling workflow tools to create events and check for times while you’re busy. 

SavvyCal pros

• Users can present ranked availability windows to encourage recipients to pick the optimal time
• Users can set limits for how many meetings can be booked per day, week, or month to reserve time for deep work

SavvyCal cons

• This calendar app does not have a free plan 

SavvyCal pricing

• SavvyCal offers paid plans starting at $12/user per month

SavvyCal customer ratings

• G2: 5/5 (7 reviews)
• Capterra: N/A

Any.do’s calendar feature aims to help users control their day, week, and month with events and tasks in a single view. The interface is clean and easy to use, allowing other calendars such as Google Calendar, iCloud, and Outlook with no hassle. However, Any.do doesn’t currently offer any free plans. 

Any.do pros

• Users can turn WhatsApp messages into tasks and reminders using natural language
• Users can choose from different themes and backgrounds to match their preferred style

Any.do cons

• This calendar app’s task management functionality is limited to basic functionalities

Any.do pricing

• Any.do offers has a free plan. Inquire with Any.do for pricing

Any.do customer ratings

• G2: 4.1/5 (190+ reviews)
• Capterra: 4.4/5 (130+ reviews)

If you’re an Apple user, you’ll know that the Apple Calendar is pre-installed on every iOS and macOS device (including the Apple Watch) for users to access their calendar accounts in one place. While this basic calendar app can cover scheduling needs and quick event setup, it lacks advanced features for more customization. 

Apple Calendar pros

• Users can see all or specific calendars in a single window
• Users can add an event’s location address to receive Time to Leave notifications based on how long it will take to reach the destination

Apple Calendar cons

• This calendar app prevents inviting people to an event if their email is not saved in your phone’s contact list

Apple Calendar pricing

• Apple Calendar is free on every Apple device

Apple Calendar customer ratings

• G2: 4/5 (160+ reviews)

Bonus: Project Management Software for Macs

Microsoft Outlook Calendar doubles as a calendar and scheduling tool to track personal and work events. With its shared calendar feature , you can access your teammates’ calendars and even manage their schedules.

Microsoft Outlook Calendar pros

• Users can create calendars that display the schedule of a group of people
• Users can view multiple calendars side by side

Microsoft Outlook Calendar cons

• This calendar app has too much functionality that can get in the way of simple scheduling needs

Microsoft Outlook Calendar pricing

• Microsoft Outlook Calendar offers free and paid plans. Inquire with Microsoft 365 for pricing

Microsoft Outlook Calendar customer ratings

DigiCal syncs with all calendar servers that are supported on the Android platform. Users can fully customize the appearance with a preset theme or use the color picker and font presets to create their own theme. Additionally, DigiCal’s unique built-in location search allows users to type in the name of a place, and it will automatically fill in the location address. 

DigiCal pros

• Users can switch between seven different calendar views in the light or dark themes to suit their preferences
• Users can select a widget for a quick view of their agenda for the day, week, or month

DigiCal cons

Digical pricing.

• DigiCal offers free and paid plans starting at XXX/user per month

DigiCal customer ratings

Similar to Calendly and SavvyCal, Acuity Scheduling is a tool specially designed for Squarespace websites. Clients begin the scheduling process by choosing the appointment type they want to book. If you are hosting group classes for say, calligraphy or yoga, the Class feature allows multiple people to book services at a specific time. 

Acuity Scheduling pros

• Users can create and edit as many appointment types desired
• Users can set scheduling limits to choose if and when clients can book, edit, or cancel their appointments

Acuity Scheduling cons

• This feature is an add-on for Squarespace websites and not a standalone tool

Acuity Scheduling pricing

• Inquire with Squarespace for pricing

Acuity Scheduling customer ratings

• G2: 4.7/5 (300+ reviews)
• Capterra: 4.8/5 (5,000+ reviews)

Next on our best calendar apps list is Fantastical. This app syncs all your custom templates, notifications, weather settings, and more for a detailed view of all your calendar items. With a single click or tap, Fantastical will automatically generate a conference call and add all details to your event. 

Fantastical pros

• Users can add Zoom, Google Meet, Webex, and Microsoft Teams calls
• Users can browse and subscribe to interesting calendars, including sports, TV shows, holidays, and more

Fantastical cons

• This app has too much functionality that can get in the way of simple scheduling needs

Fantastical pricing

• Fantastical offers free and paid plans starting at XXX/user per month

Fantastical customer ratings

• G2: 4.5/5 (10+ reviews)
• Capterra: 4.8/5 (10+ reviews)

Business Calendar 2 is a calendar app for Android phones with a convenient drag-and-drop feature for organizing and scheduling tasks. Whether it’s themes, colors, or the number of days you want to view, you can customize the app to suit your preferences. However, unlike most calendar apps, Business Calendar 2 lacks a web version.

Business Calendar 2 pros

• Users can attach images and voice recordings to an event
• Users can display events and tasks in their home time zone when traveling

Business Calendar 2 cons

• This app’s pro version is relatively expensive for a mobile calendar app with no web or iOS support 

Business Calendar 2 pricing

• Business Calendar 2 offers free and paid plans. Inquire with Business Calendar 2 for pricing

Business Calendar 2 customer ratings

Last but not least on our best calendar apps list is Vantage. This calendar app has a suite of visual cues to help users organize their daily life better. For example, a unique feature called Stacks reduces clutter to visualize how much is on your plate. The more events and tasks planned for a particular day, the higher the stack becomes.   

Vantage pros

• Users can drag and drop to do items to set due dates
• Users can choose from a selection of color packs to customize the calendar’s look

Vantage cons

• This calendar app is geared toward users with a specific aesthetic preference  

Vantage pricing

• Vantage offers a free version with in-app purchases

Vantage customer ratings

Let ClickUp take the stress out of planning so you can get the most out of your time to relax or do the things you love. If you’ve been switching back and forth between Google and other calendar apps, this is your sign to try the Calendar view in ClickUp today! 🗓

Questions? Comments? Visit our Help Center for support.

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• RingCentral vs. Ooma Comparison
• Choosing a Business Phone System: A Buyer’s Guide
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The Best Shared Calendar Apps for Your Business

Table of Contents

Business owners constantly seek technology that boosts productivity , improves organization, and gets teams working together . Calendar apps are an excellent tech addition that can enhance communication and get your team on the same page. Though computers and smartphones often have built-in calendars, third-party calendar apps offer enhanced features that facilitate task management, automation, scheduling and more. We’ll share which features to look for in a calendar app and highlight seven excellent calendar app options. 

What features should you look for in a shared calendar app? 

When you’re considering shared business calendar apps, look for the following features: 

• Ease of use. Shared calendar apps should be user-friendly and intuitive, with minimal navigation and maintenance required. They should also make the collaboration process smooth and straightforward. 
• Simple scheduling tools. A shared calendar’s primary function is to organize everyone’s schedules, so scheduling should be easy. For example, look for functionality that lets you check co-workers’ availability at a glance. Other helpful tools include customization features, multiple-calendar availability, and time- and location-based reminders.
• Collaboration and sharing features. Look for the ability to share availability, event invitations and calendars with your team. You’ll also want to collaborate on events, calendars, and documents or projects shared within the app.
• Automatic syncing. Auto-syncing is an excellent time-saving tool. Ideally, any shared calendar updates will sync with your account and the accounts of anyone else involved. Many calendar apps feature automatic syncing and integration with other apps.
• Cross-platform availability. Not everyone has the same platform, so cross-platform availability is a huge plus. It eliminates the need for multiple apps across platforms while keeping everyone on the same page regardless of the device they use. 

If your team needs help working together in a hybrid office-remote setup, consider implementing collaboration tools such as Zoho Meeting, ClickMeeting, Fuze and Microsoft Teams.

7 best shared calendar apps

If you need a calendar app to use across your entire company, consider these seven options. All of these apps have helpful features, and business owners across different industries highly recommend them.

Asana is more than a shared calendar app; it also makes it effortless to manage team projects and tasks. The Timeline feature shows all project segments and how they fit together, and tracks changes as you go. Asana also features a mobile app and more than 100 integrations. There is a free plan, as well as paid plans that unlock additional features. 

“Asana isn’t just a calendar. … It’s an enterprise resource planner that includes a shared calendar function, but it also provides other collaboration tools we require,” said David Alexander, a designer, developer and digital marketer at Mazepress. “The pro of this approach includes having task management, communication and reporting tools all within a single interface. … Put simply, it’s one of the tools I couldn’t live without.”

Credit: Asana

If project management is your team’s priority, learn how to choose the right project management software , and explore our reviews of the best online project management software .

Calendly is an automated scheduling platform that works with your calendar to check your availability automatically. It helps to schedule meetings without endless back-and-forth emails. Other features include buffer time between meetings, time zone detection, and compatibility with apps such as Salesforce and GoTo Meeting. [Find out more about these apps by reading our review of Salesforce and our GoTo Connect review .]

“I use Calendly. I like to set up my podcast interviews,” said Michelle Ngome, a fractional diversity marketing consultant. “There is a free and a paid version. The free version allows you to use one category, while [with] the paid version, you can set up multiple categories. Plus, you can customize the URL.” 

Ngome said her favorite feature is that Calendly syncs with Google Calendar, allowing her to schedule personal appointments in Google without updating her Calendly schedule. The app also integrates with Outlook, Office 365 and Apple’s iCloud calendar.

Credit: Calendly

Google Calendar

Google Calendar is an integrated online calendar designed for teams. This calendar integrates seamlessly with other Google products, including Gmail, Drive, Contacts and Meet. You can access this app on computers, tablets and phones. 

“I use the Google Calendar app to book all my appointments with clients,” said Ana Santos, senior design program manager at Talkdesk. “It’s also handy for video meetings because it syncs with Google [Meet] if we assign a video conferencing option to the event.” 

Santos’ favorite feature is Google Calendar’s ability to sync your calendar across all devices and browsers if you’re logged in with your Google account.

Credit: Google Play Store

Google Calendar has even more functionality when you use Google Calendar hidden tips and tricks , such as hiding your inactive hours, working with keyboard shortcuts and managing your tasks.

Microsoft Outlook

Microsoft Outlook is a well-known personal information manager app that includes email, calendar functions, scheduling, task management and more. If you have a Microsoft Exchange, Office 365 or Outlook account, you can share your calendar with others. You can also create additional calendars for specific projects and share them with co-workers.

Credit: Microsoft

Teamup offers shared calendars for groups to simplify organization, scheduling and communication. Businesses can choose from free and paid plans. Teamup also offers a live demo and a three-day trial, so you can see for yourself if this app is a good fit for your team.

This program was built specifically for groups. The calendars are easy to use; they’re organized by color and can easily and securely be shared with other team members through a secure URL. 

“I spent ages looking for a good shared calendar to manage events and holidays for a spread-out team of people,” said Ben Taylor, founder of homeworkingclub.com. “I eventually opted for … Teamup. It gave me the ability to set up lots of different event categories, [it] allowed staff to pull their choice of calendars into their own software using ICS feeds, and [it] even comes with an app for iOS and Android.”

Credit: Teamup Solutions AG

iCloud isn’t just for storage; it also features an easy-to-use calendar that integrates with any Apple device. The iCloud calendar app allows your team to schedule meetings, share information and communicate with ease. You can also toggle your calendar view to “Today” to view your daily tasks and projects at a glance. The functionality is straightforward and very similar to Google’s calendar, making it a popular choice. 

But there’s one downside to this app: Like most Apple products, it loses a lot of functionality on non-Apple devices. Overall, this calendar app is a good choice if your entire team uses Apple products.

Source: Apple Inc.

If you’re debating between iOS vs. Android for your business apps and devices, keep in mind that if you’re already enmeshed in one company’s products, it makes sense to stick with that operating system.

Thunderbird Lightning Calendar

Thunderbird Lightning Calendar is one of the most powerful calendar apps for Linux users, though it also features Windows and Mac capabilities. Thunderbird’s display includes tabs for your email, calendar and tasks, and users can easily navigate between these tabs to communicate and stay organized throughout the day. 

The calendar offers several views, including a summary of everything on your schedule for a single day and a search function with time filters and preset event categories. Lightning Calendar integrates seamlessly with Thunderbird and SeaMonkey email services. 

While it’s not the fanciest shared calendar app on the list, Thunderbird Lightning Calendar is a helpful all-in-one tool to keep you and your team on track.

Source: Thunderbird

Benefits of using shared calendar apps

Here are some of the top advantages of using shared calendar apps:

• Improved meeting organization. Your shared calendar view can show you whether team members have RSVP’d to any business meetings to which you’ve invited them. If not, you can follow up – often directly from the app – to get a final answer. This way, if you’re meeting with clients, you can present a more unified front with a larger group and hold a more productive video conference or in-person meeting.
• Transparency. Knowing when your team members are available or unavailable can help you hold everyone accountable while respecting boundaries. Task-based calendars can tell your employees what they should work on and when, and remind you how you’ve divided everyone’s work. Employees can make themselves available during their most productive work times so managers can schedule crucial tasks for when they’re most likely to be accomplished.
• Better work-life balance. Employees can mark themselves as out of the office on the calendar app when they’re not working. This way, you or other employees don’t contact them while they’re trying to maintain their work-life balance.
• Task management and delegation. If you see that a specific employee’s calendar is full, you’ll know to delegate responsibility to others. If everyone’s calendar is packed and all tasks are assigned, you’ll know you’ve been using your calendar correctly.

Boost workplace collaboration and time management

Shared calendar apps improve collaboration and time management within teams and across your company. Most devices and email accounts come with these calendars, so it’s incredibly easy to start and continue using them. All of the apps we’ve listed above are great options with excellent reviews from business leaders.

Max Freedman and Saige Driver contributed to the reporting and writing in this article. Some source interviews were conducted for a previous version of this article.

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10 Best Planner Apps To Organize Work Better (2022)

Looking for the best planner apps to organize your schedule? This article compares the top apps for planning your day, week, month, or more.

But why do you need a planning app?

Juggling priorities, both on the personal and work front, can be tough.

Thankfully, today you have a number of software options to set a schedule and get work done. Plus, these applications are available for a variety of platforms — web, desktop, and mobile. 

How do you find the best scheduling and work management app?

That’s what this article is about. We look at the best apps for planning your work and life. Each app in this article serves specific planning needs. So by the end of this article, you’ll find one that meets your requirements.

Here’s what we’ll cover:

Ready to dive in? Let’s start.

What are the best planner apps in 2022?

1. toggl plan.

Toggl Plan is the overall best planner app for businesses and teams .

With Toggl Plan, you can plan and track your team’s schedule using simple drag-and-drop timelines. But if you prefer Kanban boards to manage your tasks, Toggl Plan has them too.

You can also set color-coded milestones on the Project timeline . Optionally, you can share important milestones across other plans. 

You’ll also be able to collaborate with your team by attaching files and checklists and adding comments to your tasks.

Best of all, managers can see their entire team’s plan in one place. This helps them identify scheduling bottlenecks and balance team workloads thus preventing overwork and burnout.

Key features

• Plan project or work schedules (including time off) using simple drag-and-drop timelines.
• Get a weekly, monthly, quarterly, or annual overview of the timeline
• Share a read-only view of Project timelines with external users
• Visualize your entire team’s schedule in one place to avoid overwork and burnout.
• Track tasks visually on Kanban task boards.
• Add color-coded milestones which are optionally visible across timelines.
• In-app and email notifications when something changes in your schedule.
• Integrates with Apple, Google, and Outlook calendars.

Online, iOS, and Android

Price plans

• Forever free plan for solo users
• Team plan at $9 per user per month: Comes with Team timelines and integration with Toggl Track for time tracking
• Business plan at $15 per user per month: Comes with SSO, guest users, and data export for reporting

Try Toggl Plan for free .

If you’re looking for a free task planner app with a calendar view , Trello should be number one on your list.

Everything in Trello revolves around its Kanban board. You can drag and drop a task across columns to change its status and trigger automation workflows.

You can attach files, labels, and checklists to tasks and collaborate with your teammates using comments. But that’s not all. Trello’s task functionality is easily extended to suit your workflows using add-ons (aka powerups).

One such add-on is the calendar view with which you can visualize your plans and scheduled tasks on a calendar.

• Plan and track tasks with simple to-do, in-progress, done, or a custom workflow
• Visualize task schedules on a calendar view
• Visualize tasks on timelines and maps (premium feature)
• Integrates with thousands of other productivity apps
• Automate task works with if/then logic

Online, Windows, iOS, and Android

Trello price plans

• Forever free plan with unlimited tasks and up to 10 task boards
• Standard plan : comes at $5 per user per month with custom task fields and guests on single boards.
• Premium plan : comes at $10 per user per month with dashboard, timeline, and workspace calendar views
• Enterprise plan : comes at $17.50 per user per month with multi-board guests, single sign-on, and unlimited workspaces

If you were to build a list of personal daily planner apps , Any.do would be at the top.

With Any.do, you can visualize your daily plans as a simple to-do list. You’ll see your to-do items segmented by when they are due — today, tomorrow, or someday later.

For each planned task, you can set reminders too.

A planner app isn’t complete without a calendar or a timeline view. Any.do comes with a simple calendar view with which you can filter tasks for a specific date.

In addition to to-do lists, you can also capture notes and file documents.

• Capture and organize to-do items into lists
• Set one-time, repeating, or location-based reminders for to-do items
• Visualize daily plans using the calendar widgets on your phone
• Add grocery items to automatically add them to relevant category lists
• Re-schedule tasks for the day or week with a single tap

iOS, and Android

Any.do price plans

• Forever free plan with unlimited to-do items and lists
• Premium plan : $5.99 per month with advanced reminders, recurring tasks, and customizable color themes

4. TickTick

TickTick is the most versatile work planning app for capturing tasks .

You can capture tasks using voice commands, by sending emails to TickTick as well as via Apple’s Siri app. While capturing tasks, TickTicks natural language processing automatically schedules tasks and creates reminders for a specific time or location.

• Capture tasks via email or voice input
• Organize tasks into lists and folders
• Prioritize and labels tasks
• Visualize tasks on a daily, weekly, or monthly calendar
• Pomodoro timer and white noise for distraction-free work (premium feature)
• Online, Linux, macOS, Windows, iOS, and Android
• Extensions for Chrome, Firefox, Gmail, and Outlook

Pricing options

• Free version : limited calendar functionality
• Premium version : $27.99 per year with full calendar features, progress tracker, Pomodoro timer, and white noise

Todoist is a work organizer and planning app for teams .

With Todoist, you can capture tasks for your personal and professional commitments. Once added, you can organize tasks into projects and subtasks.

You can also prioritize tasks, add projects as favorites for quick access, and set reminders for critical tasks.

Todoist also allows you to delegate tasks to your team and visualize everyone’s work on a Kanban board.

• Quickly capture and schedule tasks using natural language processing
• Organize tasks into projects and subtasks
• Share files and discuss tasks with your team
• See your team’s activity by project or team member
• Visualize the productivity of your team over time

Online, macOS, iOS, Android, and Windows

• Free forever : for 5 projects with up to 5 collaborators per project
• Pro plan : $4 per user per month for 300 projects, up to 25 collaborators per project, and reminders
• Business plan : $6 per user per month for 500 projects, 50 team members per project, and team billing 

Twobird turns your email inbox into a work planning tool .

It works with Google and Microsoft email apps including Gmail, Google Workspace, and Outlook. 

Twobird smartly categorizes your emails by priority. Plus, it sets reminders for emails that can be tackled later. In addition, you also get smart notifications to avoid distractions.

• Integrate with Google and Microsoft email
• Prioritize emails and set reminders automatically
• Get smart notifications for distraction-free work
• Unsubscribe from unwanted emails quickly
• Add notes to email conversations

Windows, Mac, iOS, and Android

Twobird is free to use for now and plans to offer premium plans in the future. 

7. Google Calendar

Google Calendar is one of the best online calendar apps out there. It provides one of the best overviews of your work, meetings, and daily agenda. 

Scheduling remote meetings with Google Calendar is a breeze. It automatically takes care of the participant’s time zones. Plus, with integrations for Zoom or Google Meet, you can hop into the meeting right from the notification.

• Create events with smart suggestions for titles, people, and places
• Automatically add events to calendars from flight or hotel booking emails in Gmail
• Day, week, and month views to visualize your schedule
• Free for personal use
• Google Workspace subscription for business at $6 per user per month

8. Things 3

If you’re looking for a daily planner app for iPhone or iPad, look no further.

Things 3 is an award-winning daily task planning app built specifically for iOS. It also works on desktop Mac devices.

To-do items in Things are organized into projects and areas. Areas represent each sphere in your life such as work, family, finance, etc.

• Organize to-do items into projects and areas
• Plan and visualize your daily and upcoming schedules
• Set reminders 
• Repeat tasks automatically on a set schedule
• Integrates with Apple calendar and shows your events alongside tasks
• Create to-do items via email

All iOS devices including Mac, iPhone, iPad, and iWatch

• iPhone and iWatch version : $9.99
• iPad version : $19.99
• Mac version : $49.99

9. Day by Day Organizer

Day by Day is one of the popular planning apps for Android devices.

It integrates Google Calendar and Google Tasks in one Android app. That way you get the best of both worlds — a powerful calendar with simple task management.  

Day by Day keeps your Calendar and Tasks in sync. You can see all your events and tasks in one simple list. Also, you can plan and track tasks for a specific day, week, or month.

• See events and tasks in one list
• Keep your Google Calendar and Google Tasks in sync
• Birthday reminder
• Capture tasks and events with voice input
• Agenda planner view
• Free version with Google Calendar and Tasks synchronization
• Premium version at $4.99 with recurring tasks, subtasks, and task priorities

10. Habitica

Habitica is one of the best daily routine planner apps that helps you form habits

It gamifies your daily routine and encourages you to form habits and become more productive. Every time you perform a routine task on time, you get in-game rewards as well as praise from the community.

Habitica is useful as a student planner app to form study habits. Or as a fitness planner to stay healthy with daily exercise habits.

Best features

• Track and manage habits, to-do lists, and daily goals
• Get in-game rewards as you check off your tasks and goals
• Battle with your online friends using these rewards to earn real-world rewards

Habitica pricing options

• Free version to track your goals and habits publicly
• Premium version at $9 per month + $3 per user per month for private group plans

What is the best planner app for your needs?

There are a lot of options when it comes to planning apps. You get apps for personal and professional use as well as individual and team use. 

So how do you choose the best planner for your needs? Think about it from these angles:

• Does the app meet your/your team’s needs?
• Does it make you more productive when planning your work?
• Do you like working with the app?
• Does it fit your budget?
• Can it integrate with your existing work management system?

These questions will help you decide on the best planning app for your needs.

Most online tools, including Toggl Plan, have a free trial or a forever free plan. Use this opportunity to try out the planning software, along with your team before you decide on the tool of your choice. 

FAQs about planning apps

A planner app is a work management tool that combines scheduling and task management. It captures, organizes, and schedules work tasks using a timeline or a calendar.

A planner helps you and your team get work done by bringing clarity, accountability, and transparency to work. In addition, planners like Toggl Plan help you avoid scheduling conflicts as well as prevent your team from getting overworked and burned out. In addition, here are nine planner ideas to organize your work

There are many types of planner apps depending on the end-users — personal and professional work planners, paper and digital planners, team project planners, etc. In addition, certain types of planners are designed for specific use cases. For example, financial planners, student planners, health and fitness planners, etc.

First, identify the work you need to get done in a specific period. For example, a month, a week, or a day. Second, schedule tasks and projects using a timeline or a calendar while avoiding scheduling conflicts with other work plans, team members, and time off. And third, ensure that everyone’s workload is reasonable.

Google does not have a daily planner app. However, you can combine Google Calendar and Google Tasks to plan your daily work items. In addition, you also get Google Keep which helps you organize your notes and to-do lists as well as get location-based reminders.

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

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18 Must-Have Best Planners for Entrepreneurs (2024)

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Last Updated on October 19, 2023

Looking for the best planners for entrepreneurs to make your 2024 business year the most organized yet? This list is packed full of planners to fit any business owner’s busy lifestyle!

As a busy entrepreneur, you know it’s an absolute must to have proper planning tools. Having the right planner can make or break your productivity, so it’s important to choose the BEST planner that’s most tailored to your needs and lifestyle.

But there are SO many planners out there, so how can you know which one is best for you?! 

Don’t fret, I’ve compiled this list of the best planners for entrepreneurs in 2024 so you can sort through them all in one place! It’s a one-stop-shop over here!

I’m including the best daily planners, weekly planners, business planners for professionals, and productivity/goal setting planners for entrepreneurs! Of all the options, you’re sure to find the planner that’s the perfect fit.

Table of Contents

Top 3 Business Planner Picks

• 2024 Business Digital Planner Bundle – Best Work/Business Planner
• Clever Fox PRO Undated Planner – Best Weekly Planner
• 2024 Daily Simplified Planner – Best Daily Planner

This post is all about the best planners for entrepreneurs

Different types of planners for entrepreneurs.

The best planners for entrepreneurs can come in a few different formats. Are you a pen + paper type of person? Love having everything online in one place? Want something you can print yourself on the cheap? There’s a planner for that!

Whether you need help planning how to start a business or you’re a seasoned pro, you’ve gotta have a format that works for you.

Planner Types by Format

Format and convenience are everything when you think about your day-to-day routine with your planner. Do you hate having to grab your physical planner from another room? If so, digital might be your pick. Do you feel motivated by the feeling of pen and paper? Then you may not want to miss out on a beloved physical planner! 

• Physical planners – this is your traditional planner in paper format, typically with the pages bound together. These may come with pre-printed, pre-dated pages, or undated pages so that you fill in the dates and content yourself. 
• Digital planners – If you hate having to carry something around or dislike being unable to access your planner across devices, a digital planner is perfect for you. There are many apps that sync from your phone, to your tablet, to your laptop! This can be as simple as Google Calendar, or you can purchase curated digital planners that are essentially a traditional planner in digital format. 
• Printable planners – one type of planner you may not have thought about is a printable planner. These types of planners allow more room for your own decoration and are frequently found on Etsy. You can print the pages as many times as you like, too! 

Planner Types by Layout

Many planners may be a mix of more than one of these elements, but sometimes they specialize in one layout in particular. Think about your preferences and needs when it comes to the layout and focus of your planner!

• Daily planners – Daily planners can be as general as an overview of your daily plans, goals, and priorities, or they can get as specific as planning by the hour! Think about your preferences on those as you browse the daily planners for entrepreneurs in this post. If you’re a time blocker, you’ll want the hourly. But if that’s too intense, stick with a general daily overview!
• Weekly planners – If you like to take things week by week and plan all your days out in advance, you’ll want to opt for a planner that has a focused weekly format. I find that these are best during years where I anticipate having a lot of appointments. No one likes a dreadful doctor’s appointment creeping up on them day-of!
• Dedicated business planners – yes, standard daily and weekly planners may do the job, but they don’t include the more business-specific things we need to think about to stay on top of our business. As you get more serious about your business, you’ll certainly appreciate having a wide array of business templates in your planner!
• Goal setting planners – Many generic planners have some space for jotting down your goals, but they stop there. They pay no attention to all the systems that need to be in place in order to work toward the goal! That’s why finding a planner with a detailed goal-setting focus, where you can create an action plan and stay accountable, just makes sense!

Format and layout can make or break your schedule, so choose wisely when choosing among these best planners for entrepreneurs.

Want a quick, free, one-page daily planner you can print again and again? Make sure you grab my FREE printable productive day planner below! It’s perfect to use in a pinch before you decide on the perfect planner!

Want a head start on actually improving your organization and productivity? …and want it free? Sign up for my newsletter below to get the FREE productive day planner sent straight to your inbox!

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Top 18 best 2024 planners for busy entrepreneurs

Don’t forget about these life changing planners for entrepreneurs! Pin ’em to come back later!

Best Daily Planners for Entrepreneurs

1. the high performance undated planner.

Starting off this list of the best planners for entrepreneurs, we’ve got a half journal, half planner, full performance agenda!

Start this undated daily planner at any time. You get to work out your day schedule alongside morning + evening mindset journal prompts to keep you focused and aware of what each day brings.

And that’s only the tip of the iceberg. You also get daily goal boxes, weekly habit assessments, monthly project planning, and proprietary whole life balance sheets. Before you know it, you’ll be prioritizing your work/life schedule like a pro!

What’s inside:

• 2-in-1 planner with daily schedule + morning and evening journal prompts
• 60 days, undated, so you can start whenever it’s convenient for you
• Daily pages with morning mindset activities and evening review scorecard
• Weekly pages that allow you to assess your high performance habits
• Monthly Pages that help you strategically outline your long-term goals
• BONUS: you get a free online assessment to track your habits!

RELATED: Gifts for Female Business Owners: 20 Insanely Useful Things She’ll Love

2. Happy Planner Undated Wellness Planner

A very creative option, the Happy Planner has so many cute accessories, stickers, and embellishments perfect for the creative entrepreneur!

This planner is here to help you prioritize wellness in your busy entrepreneur life as you organize your year, reflect on your gratitudes, and practice mindfulness. Undated planners like this one are also perfect if you ever fall off track from your planning because you’ll never waste pages. You just fill in the dates as you go.

• Undated pages
• Unlabeled dividers with month stickers for your own labeling
• Space to write down ways you’re moving, nourishing yourself, staying motivated, and setting intentions.
• Wellness journal sections with reflections, impressions of the day, focuses, grateful moments, and the things you’re loving.

3. Simplified Planner 2024 Daily

What better way to simplify your life than to use a planner MADE for such a thing?! It’s designed minimally on purpose so that you can cut to the chase and get started planning your day the easy way. Pretty much feels the same as starting your day with a breath of fresh air!

• Space for schedule, to-do, notes and meals
• One day per page + shared weekend pages
• Full month views
• 4 notes pages in the front
• Hourly schedule from 6am to 9pm
• 4 pages of Simplified Prep-Work
• Monthly Simplicity Tips
• NEW colorful sticker sheet design
• Pocket inside the front cover

RELATED: New Month Journal Prompts for Goal Setting

4. Daily Planning Package (+ Clipboard + Pen!)

If you’re looking for the full package, this has all of your business planning needs covered! Not only do you get a detailed daily planner notepad, BUT you even get a companion weekly planner.

As if that wasn’t awesome enough… it also comes with a durable clipboard and pen! I don’t think I’ve ever seen a planner come with both a pen AND a clipboard, so this is truly a unique deal.

• 1-Year Daily Planner – 350 pages (50 tear-off pages x 7 days)
• 1-Year Weekly Planner – 50 pages (two-week break for rest!)
• Highly durable clipboard and pen, both made with vegan leather
• Undated and ready to be filled with your dreams, goals, and daily activities

RELATED: Journaling for Entrepreneurs: 40 Business Savvy Prompts

Best Weekly Planners for Entrepreneurs

5. erin condren weekly lifeplanner.

Extremely popular, the Erin Condren Weekly Planner is SO well-designed and ultra-customizable. Aims to keep you organized, reduce stress, and achieve your goals. With its many customization options, you can build the perfect planner that fits your style and schedule!

Also, the covers on these are insanely durable and built to last. I used this planner in high school and would 100% recommend it for any stage in your life, even as an adult. This is one of the best basic entrepreneur planners for 2024!

• Mini months
• Monthly quotes
• Monthly notes and productivity pages
• Dated monthly, weekly spreads
• Additional notes in the back
• Contacts page
• 4 planning sticker sheets
• 1 double-sided pocket folder
• 1 perpetual calendar
• Snap-in ruler

6. Clever Fox PRO Weekly Undated Planner

Straightforward, uncluttered, and easy to use is the Clever Fox PRO planner. I’ve had this planner for years and it never fails me! The weekly view includes everything I could ever want with daily priorities, weekly planning, goals, to-do lists, and habit tracking!

• Short and long term goal planning pages
• Productivity sections
• Undated so you don’t waste pages!
• Vision board pages
• Quarterly goals and mind map
• Monthly review sheets
• 50 dot grid pages in the back for notes

7. Ban.do Weekly Undated Planner

Okay, first things first…what business owner DOESN’T need the reminder on the front of this planner?! I am always having to remind myself that progress is more important than perfection. Anyway…

Ban.do’s planner is perfect for anyone who’s more flexible with their planning needs. They feature weekly note pages, to-do lists, and spaces for reflection. I like that you get the opportunity to think over what went well today and what could be better for tomorrow.

• Artsy cover design
• Concealed spiral
• Sticker page
• Pocket on the inside front cover
• 73 perforated weekly pages and 73 list pages
• Primary layout includes a weekly view on one page and a to-do list on the other

8. Leather 2024 Snap Planner

K, I’ll be honest, you’re going to spend a pretty penny on this planner–but that’s because of the durable full grain leather design (and if you’re on the go a lot, trust me, it’s well worth the money! Nothing worse than torn up planner corners when it’s only halfway through the year.)

This covers all your weekly, monthly, and yearly planning needs. And if you’re a list lover, you will loveee the lists and notes pages for extra checklists, projects, and reminders. This is one classy, high-end planner no doubt!

• 12 month dated calendar agenda
• Full grain durable leather
• 1-Year in Review spread and monthly goals pages for important dates, tasks, and other priorities
• Monthly calendar view and weekly agenda pages for your appointments, meetings, and to-dos
• Lists and Notes pages
• Gold foil stamping on front and back cover; covers made of black cardstock
• Can be personalized

What planners do CEOs use?

Best planners for business owners and entrepreneurs at work, 9. 2024 digital planner bundle for business owners.

This digital business planner has IT ALL! If you need an entrepreneur planner that covers your life and business from A-Z, you’ll want this. There are literally 1,000,000 digital planners in different variations to choose from (yup, you read that right, 1 MILLION!).

It’s highly customizable with 11 different weekly layouts, 8 different daily layouts, and business templates galore. It also helps promote work-life balance by including sections for wellness, fitness, and nutrition too!

Seriously, whatever your business needs are, whether you’re a small business owner or you’re growing like crazy, this will fit them!

• Many business templates like target audience, business goals, sales tracker, tax deductions, content analysis, and so much more
• Productivity, Wellness, Fitness, Nutrition & Finances sections
• Goals section linked to 8 goals pages
• Projects section linked to 8 project pages
• 50,000 stickers in Goodnotes + PNG format
• 500 cover designs

10. Ultimate Business Planner

Rather than a daily/weekly/monthly planner, this business planner takes on a slightly different approach. While it does offer daily and weekly planning and to-do lists, it also goes one step further by including sections for business branding, website building, and social media planning. One of the most comprehensive and best planners for entrepreneurs!

• Over 280 business planner printable pages
• Business planning pages
• Order forms and shipment logs
• Inventory logs
• Business finance planner
• Website building
• Blog planner
• Email planner
• Social media planner
• A year in review

11. Small Business Planner

Unlike the other two business planners and organizers from Etsy, this one is a physical planner! This offers weekly and monthly planning as well as business specifics like branding planning, social media goals, online stats, product idea pages, and more!

• Year At-A-Glance
• Quick Contacts for business-related contacts
• Branding and Demographic visioning
• Revenue chart for a quick look at your profits and expenses
• Recurring Payments tracker
• Social Media goals
• Online Stats tracking
• Events listing/stats and Supply List
• Product Price List
• Product idea pages

Best Productivity Planners for Entrepreneur Goal Setting

12. full focus planner.

This planner stands out because not only does it allow you to plan out your week (as any planner does), but it takes things a step further by helping you reflect on your week in terms of what worked and what didn’t. There is a lot of focusing on properly preparing you for the week ahead, instead of just going through the motions!

Another key feature is the “key projects” pages where you can map out all of your projects for the quarter. Very goal-oriented for sure!

• Designed with a structured achievement program
• Sections for weekly and quarterly previews
• Unique daily framework, separating your highest-leverage activities from your list of daily tasks
• Dedicated goal-setting and project planning sheets

RELATED: 65 Affirmations for Female Entrepreneurs

13. Cultivate What Matters PowerSheets Goal Planner 2024

This results-backed goal planner is organized into 90-day segments–the perfect amount of time to make progress!

This planner prides itself on intention-setting opportunities for choosing the right goals for this season in your life. It also gives you opportunities to revisit and refocus those goals throughout the year.

Before each 90-day window, you can hit the reset button by planning your best routines for the season ahead!

• Streamlined monthly and weekly planning, designed specifically to help you live more intentionally
• Dated weekly planning pages – Monday through Sunday
• Space for your to-do list, top priorities, habit tracking, and a small nudge to tend to what matters most!
• Segmented into 90-day windows with seasonal routine planning

14. BestSelf Journal Goal Setting Planner

This 13-week goal planner is backed by science and psychology, so you know you’ll see results in your productivity. Perfectly designed to better optimize your day, help you crush those goals, and overall live a more fulfilling life!

The Self Journal boasts overcoming “decision fatigue” and helps you focus on what matters most. It’s all about prioritizing your workload, building good habits, and making every day count! This is easily one of the best planners for entrepreneurs. It sets you up for true success.

• Enough pages to guide you through 13 weeks of meeting your goals
• Undated design
• Comprehensive goal-setting page
• Space for everyday bullet journaling
• Space for progress and mindfulness prompts
• Helps to develop daily goal setting and reflection practices through routine encouragement
• Gratitude and self-reflection sections
• Complete guidebook and calendar
• 13-week habit tracker for creating new healthy routines
• Provides space to journal and plan next steps to achieve your goals

15. GoGirl Planner PRO Vertical Hourly Planner

If you love time blocking, this is the planner for you! The GoGirl Planner is a weekly planner with time slots (6am – 9pm) to navigate your daily life the productive way. Also features goal planning pages for all your short and long term goals and helps you create a strategy for achieving those goals. The best perk is that it comes with budget planning pages so you can stay on top of your spending with a monthly financial analysis!

• Weekly planner with vertical time slots + monthly calendar
• Goal setting pages
• Habit tracking pages
• Budget planning sheets
• Comes with a pen holder and 280+ stickers
• Dot-grid pages at the back

16. Poketo Quarterly Goal Planner

Feeling stuck on identifying goals to set? Well, you’re in luck, because this planner has helpful prompts to get your goal ideas flowing!

This quarterly planner is undated and follows all the way through when it comes to goal setting, as you also get to plan the actions you’ll take each week that keep you on track to meet your goals! You get the perfect little game plan to hold yourself accountable for the quarter.

• Quarterly 3 month planner
• Goal setting pages that help you identify potential challenges and plans to celebrate your wins along the way
• Weekly plan that allows space to match your actions/habits to your goals
• Hourly daily layout with short journal prompts to reflect on your day

17. The Daily Grace Quarterly Planner

This quarterly devotional planner promotes spiritual guidance as you navigate your busy life. If you find it tough to manage your business and stay connected to God, this planner will serve as a powerful reminder to prioritize both, if this is your goal!

You’ll get to set quarterly, weekly, and daily goals alongside reflection questions to help you brainstorm those goals and be mindful of your spiritual habits. Includes gospel-centered affirmations to comfort and guide you. 

• Undated devotional planner
• Covers one quarter of the year/roughly 13 weeks
• Monthly spread that gears your attention toward what you wish to accomplish each month
• Weekly actions section with 5 smaller sections: meditate, journal, pray, plan, organize
• Start and end-of-quarter evaluations
• Spiritual disciplines explanation

18. The 12 Week Year Field Guide

This isn’t quite a planner so much as it is a study guide for helping you be efficient and productive. But nonetheless, it is a fantastic business tool you’ll want to have at your fingertips just for the expertise and tips alone!

This is applicable to business growth, career goals, and also just life in general!

Inside, you’ll learn how to…

• Create your own personal and business visions with step-by-step help
• Develop a rock solid 12 week plan for yourself
• Use the many exercises and templates to make your business life a little easier
• Determine a 12 week commitment system that can be applied to your business and life!

Choosing the Right Planner: What to Look For

Every business owner has different needs. When choosing that perfect planner for you out of this list of planners for entrepreneurs, there’s some key features you’ll want to consider before making a decision. Think about what is visually pleasing, what is practical, and what ticks all your boxes!

Dated vs. Undated

When looking at all the planners for entrepreneurs, do you want a planner that already has all the dates filled in for you? Or do you want to be able to pick up and leave off whenever?

Sometimes life gets chaotic and we miss a week or two in our planner. If that tends to happen to you, you may be better off with an undated planner so you don’t waste pages! But if the structure of a dated planner keeps you accountable, that may be your best bet!

The Sections Included

Maybe you want your planner to offer you more than just a calendar. You might want to track expenses, keep lists, track business ideas, brainstorm projects….the list goes on!

If you want a super comprehensive planner that has it all, it may be worth it to seek out a more specialized planner than your run-of-the-mill weekly or monthly planner.

Refillable/Insertable

Some planners allow you to pop in different inserts. This is awesome not only for the customizability, but it’s also far more sustainable, long-lasting, and eco-friendly! Rather than toss out planner after planner each year, you can keep a refillable planner alive forever.

Folders and Pockets

Does the planner feature folders and pockets throughout or in the back? You might not always need these, but they can come in handy for storing business cards, notes, and documents!

Size and Portability

As much as I love a big, large-print planner…sometimes it can get bulky and annoying to carry around.

Especially when it doesn’t fit in my bag! So size and the ability to carry the planner from place to place is definitely something to think about.

If a planner is only going to make your bag that much heavier, it might get old real quick. Think about what will fit in your work bag or backpack and buy accordingly!

Layout Preference

I used to NEED a planner with a vertical, hour-by-hour layout. Now that I use Google Calendar for that function, I like to have my paper planner in horizontal format, where I can just bullet point-list my daily tasks like a to-do list.

Think about what you prefer and what other systems you have in place! If you like to use a digital calendar in conjunction with a paper planner, get a paper planner that offers something your digital calendar doesn’t.

Pro tip: If you’re juggling a ton of tasks, struggling to keep your life organized, AND trying to stay on track with your goals …don’t try to manage your schedule by yourself!

You need to make sure you’re optimizing your time in the best way possible. But what even is “the best way possible”?

Well, you don’t need to waste time figuring that out when the Motion app can literally do it for you.

If you’re sick of feeling like there just aren’t enough hours in the day, Motion can fix that by:

• Automated scheduling that plans your day for you – this app knows exactly how to schedule your daily tasks FOR YOU, in a way that’s most productive for you and your lifestyle.
• Handling emergencies – Motion rearranges everything automatically so that urgent pop-up tasks don’t screw up your day…or your sanity!
• Being a game-changer for ADHD – anyone with ADHD knows the agony of identifying what to prioritize. Motion takes the guesswork out of time management, so you know exactly what to do next!

Motion is the game-changer your schedule has been begging for, so why not give it a shot and lighten your load?

Did these planners for entrepreneurs help you identify the best planner for you?

Whether you’re into goal setting, have a crazy chaotic work schedule, or just want a no-frills simple planner…this list has something for every entrepreneur! From artsy to minimalistic and everything in between, these planners for entrepreneurs offer a huge set of tools to organize your year and make it the best one yet.

Hopefully, your preferences have become a little clearer after weighing all the different variations planners can offer! Because we all know how good it feels to open a fresh new planner that has exactly what we want.

Happy planning!

Don’t forget your FREE productive day planner printable!

More Helpful Tools for Entrepreneurs

Gifts for Female Business Owners: 20 Insanely Useful Things She’ll Love

New Month Journal Prompts for Goal Setting

Journaling for Entrepreneurs: 40 Business Savvy Prompts

65 Affirmations for Female Entrepreneurs

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Founder & Content Strategist

Hey there! I'm Alexa, and I'm a self-care enthusiast and mental health advocate. At Ambitiously Alexa, I'm here to support women like you who are on a mission to achieve allll the things they're passionate about and make time for self care. I make this balance possible through journal prompts, positive affirmations, and self care ideas you'll love! Here's more about me, including my B.A in Psychology...

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12 Features to Effectively Use Google Calendar for Business

Google Calendar is a convenient tool for managing your appointments, meetings, and other events. Along with its handy features for personal use are those for work purposes. Not sure which Google Calendar features would work well for business? This guide includes several you may have missed.

Note : as of this writing, some features require a Google Workspace account. If you don’t have one, let us help you decide whether other calendar apps may be worth your time .

1. Set Up an Appointment Schedule

2. set your work hours and location, 3. view your time insights, 4. schedule focus time, 5. create an out of office response, 6. prepare meeting notes, 7. automatically shorten events.

• 8. Respond That You'll Join Virtually

9. Embed Google Calendar on Your Site or Blog

10. email event guests, 11. check calendar conflicts, 12. automatically add video conference links, frequently asked questions.

Availability: all Google accounts

You don’t have to invest in expensive scheduling software to work with appointments. You can use Google Calendar’s built-in appointment schedule feature.

• Select a date and time on the main calendar screen, and choose “Appointment schedule.” Add a name, and click “Set up the schedule.”

• When the sidebar opens on the left, choose the “Appointment Duration” in the respective drop-down box, or select “Custom” to choose an unlisted duration.

• Below “General Availability,” choose whether you want the schedule to repeat weekly, then add the start and end times to each day. You can also select a time zone.

• The remaining options on this first screen include Scheduling Window, Adjusted Availability, Booked Appointment Settings, Calendars Checked for Availability, and Color. Click “Next” when you finish.

• To accompany your appointment schedule, set up and customize a booking page with the following:
• Booking page photo and name : preview your Google account name and profile photo.
• Location and conferencing : choose where and how to meet: Google Meet, in person, phone call, or to be specified later.
• Description : explain the service or include notes that appear both on the page and in the confirmation email.
• Booking form : choose the fields for others to complete on the page, and optionally require an email verification.
• Booking confirmations and reminders : in addition to creating a Google Calendar invitation, you can enable the email reminder and choose when to send it.

• Click “Save” to see a pop-up event for your appointment schedule. View your booking page, share your schedule or page, or see your bookings.

When a guest wants to set up an appointment on your booking page, they choose the date and time and complete the form.

Tip: set up Google Spaces through Gmail to communicate, share files, and collaborate.

Availability: requires a Google Workspace plan

With so many people either working from home or doing a hybrid office situation, you may want to let your coworkers or team know when and where you’re working on a given day. You can set your work hours and location for each day of the workweek in Google Calendar.

• Open the Settings Menu using the gear icon, and choose “Settings.”

• Expand “General” on the left, and select “Working hours & location.”

• On the right, check the box for “Enable working hours,” then select the days to add working hours.

• Enter the start and end times for each day. To add a second time frame for the same day, click the plus sign on the far right. Note that you can only choose one location to split hours in a single day.

• Enter the location for each time frame on each workday using the drop-down on the right. If you select “Another office” or “Somewhere else,” you can enter the name of the location.

Tip : If you work the same hours at the same location each day, enter the details for the first day, then click “Copy to all” to fill them all in.

Do you ever wonder just how much time you spend in meetings? Using Time Insights in Google Calendar, you can see where your time is spent and with whom, allowing you to make adjustments.

• Open the main menu using the three-line icon on the top left.

• Below the search box, expand “Time Insights.” You’ll see a quick snapshot depending on your current calendar view. For example, if you select “Week” view on the top right, you’ll see a summary of the week you’re viewing.

• For complete details on Time Insights, click “More Insights,” which opens the sidebar on the right. The time frames you see for the below items are based on the calendar view you use. You can switch between Week, Month, and Year.

• At the top of the sidebar, you’ll see a “Time Breakdown” with a pie chart showing your spent time. Use the tabs at the top to switch between “By type” and “By color.”

• Beneath “Time Insights” is the “Time in Meetings” section, where you’ll see a daily average, which day is most spent in meetings, and recurring versus one-time meetings.

• At the bottom, you’ll see “People You Meet With” to learn who you spend the most time with in meetings, the number of hours, and when you’re meeting with them next.

We all need that bit of time each day or week to focus on a particular task or two. By scheduling Focus Time in Google Calendar, you can solidify that time on your calendar, and let others know about it without lifting a finger.

• On the main calendar screen, click the date and time, and select “Focus time” in the pop-up window.

• Optionally, enter a different title, then adjust the date and time or make it a recurring event.

• Check the boxes to take advantage of the Focus Time features. These include muting chat notifications and automatically declining events during the time frame. You can decline only new invitations or new and existing meetings.

• In the Message field, enter the response to send (or use the default) when declining the event.

• Complete any remaining fields, including meeting location , description, or notification, then click “Save” to place the Focus Time event on your calendar.

Whether you’re taking a family vacation or need a day for personal reasons, you can set up an out-of-office response for others inviting you to meetings.

• On the main calendar screen, click the date and time, and select “Out of office” in the pop-up window.

• Optionally, enter a different event name, and adjust the date and time or make it a recurring event.

• Check the box to automatically decline meetings, and choose new meetings or new and existing ones. Like the Focus Time event, you can also include a specific Message to accompany your declines.

• Select “Save.”

Taking notes during meetings gives you and your attendees a convenient reference. You can include the date, time, attendees, action items, and notes by creating the meeting notes or a template automatically from a Google Calendar event.

Create Notes

• To take notes immediately, single-click to open the event pop-up box, and select “Take meeting notes.”

• Google Docs will open in a new browser tab with the meeting notes ready.

• Access the notes from the event pop-up in Google Calendar by selecting the icon.

Create the Notes Template

• To create the meeting notes template, double-click to open the event detail page, and select “Create meeting notes” in the Description area.

• With the Google Docs icon in the Description, select “Save“ at the top.

• Click the Google Docs notes icon in the Description to open and capture the notes using the template.

Note: you can also grab a meeting notes template for OneNote , if that’s your preferred note-taking tool.

It seems that with every meeting, there’s at least one person who arrives late because they’re running from their previous meeting. With the Speedy Meetings feature in Google Calendar, you can set meetings to automatically end early, allowing time for everyone to meet their other commitments.

• Expand General on the left, and select “Event settings.” On the right, check the box for “Speedy meetings.”

• You’ll notice the Default Duration for your meetings adjust by five minutes for 30-minute meetings or 10 minutes for longer meetings.

All events you schedule with the Speedy Meetings feature enabled automatically adjust the time by default. If needed, you can still change it to the time of your choice.

8. Respond That You’ll Join Virtually

If you work in a hybrid environment or have times when you must join a meeting virtually rather than in person, you can ensure that the organizer knows you’re attending via digital means with a simple click.

• Open the event invitation by clicking it on your main calendar page. Select the “Yes” response arrow next to “Going?” at the bottom, and choose “Yes, joining virtually.”

• You can also select this option on the event detail page in the “RSVP” drop-down menu.

When the organizer views the event in Google Calendar, they’ll see the video camera icon next to your name and can hover over the icon to see that you’ll join virtually.

Tip: did you know you could record online meetings , even if you’re not the host?

Maybe you’re in charge of a company calendar, organize charity events, coach a sports team, or something similar, where sharing your calendar on a website or blog is essential. You can embed the Google Calendar of your choice, making it available to those who need to stay on track.

• Open the Settings Menu using the gear icon and choose “Settings.”
• Select the calendar on the left, below “Settings for My Calendar,” and choose “Integrate calendar.”

• Copy the code in the “Embed code” field on the right.

• To adjust the code first, click “Customize” below the “Embed Code” field.

• The Google Embeddable Calendar screen will open in a new tab. Use the options on the left to choose what to show or hide, adjust the width and height, select a background color and border, choose the default view and start with day, and more. You’ll see a preview of the changes to the right.

• Once you have everything set the way you want it, use the “Copy” button at the top next to the “Embed code” field to place the code on your clipboard.

Paste the code in your website editor, email it to your developer, save it in a note, etc.

Whether there’s a last-minute change of plans, additional notes for a meeting, or an item you need before you meet with your team, you may want to get in touch with your attendees. Google Calendar gives you a quick and easy way to email event guests through the application.

• Open the event on the main calendar page, and select the “Email guests” icon to the right of the Guests section.

• Alternatively, open the event detail page, and select the “Email guests” icon in the Guests section there.

• When the new message box appears, check your choice of the options at the top: send the message to only those who’ve accepted and copy yourself.

• Enter your message, and optionally adjust the subject line, which defaults to the event title, and press “Send.”

Scheduling meetings and other business-related events is only as good as those who can attend. This is especially important when those attendees are essential to the meeting. To keep scheduling conflicts at bay, check the availability of your attendees before you make a plan.

Be sure that the person whose calendar you want to view is either in your organization or has shared their calendar with you. If you see an asterisk next to an invitee, that means you cannot view their availability.

There are a couple of different ways to view someone’s schedule.

Search for People

• In the main menu on the left, enter the person’s name in the “Search for People” box. You’ll see their events on the main calendar alongside yours.

• To set up an event with them, click “Create -> Event” on the top left, and complete the event details in the pop-up window.

Find a Time

• Click a date and time on your main calendar page, or open the event detail page, and select “Find a Time.”

• Enter the invitee’s name in the “Add guests” field to see their calendar next to yours.

• Complete the details for the event as normal, and select “Save.”

Tip: use Google Meet’s companion mode to share your screen via a second screen while viewing participants on your primary screen.

Automatically adding a link for a video conference to the Google Calendar events you create is a huge time-saver. By default, use Google Meet as your application of choice.

• Visit your Admin console, expand “Apps -> Google Workspace” on the left, and select “Calendar.” On the right, open the “Sharing settings.”

• Next to Video Conferencing, check the boxes to make Google Meet your default provider, and automatically add links to events you create. Select “Save.”

• When you set up a new event, click the “Add Google Meet video conferencing” button. The link will be included in all invitations you send to your attendees.

Good to know: for free Workspace accounts, go to “Settings -> Event Settings,” and check the box to automatically add Google Meet links to events.

Can I accept payments for Appointment Schedules in Google Calendar?

If you have Stripe connected to your Google Calendar, you can require payments for guests booking appointments through your booking page.

During the setup for appointment schedules above, you’ll see the option to turn on payments on the booking page. Check the box next to “Require payment when booking” and enter the amount, currency, and cancellation policy.

Can I chat with Google Calendar event guests instead of email?

When you open your Google Calendar event to select the email icon, you’ll notice an icon to the left that allows you to chat instead. Select that button, and Google Chat will open in a new tab to begin your conversation.

Note that the chat feature requires a Google Workspace account.

Can I use a different video conferencing app through Google Calendar?

Instead of Google Meet, use a video conferencing tool , such as Zoom or Cisco Webex. Use one of these services through Google Calendar by installing an add-on, then adjusting the above settings in the Admin console. Check out the Google Workspace Help page on this topic for complete details.

Image credit: Pixabay . All screenshots by Sandy Writtenhouse.

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With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.

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Drive team efficiency with these 5 business calendar features

The modern calendar has been around since at least 1582 . And ever since then, organized minds have devised ingenious ways to help us plan our agendas, and schedule events and appointments.

Today, the digital calendar allows for much more flexibility than the original paper versions.

We can receive smartphone reminders for our appointments and plan efficient daily agendas. For the business user, a shareable digital calendar helps foster teamwork and encourages collective efforts toward shared business goals.

We’ll walk you through what a business calendar is, how it helps you and your team, and how you can implement one smart enough to be worth using in 2021.

What is a business calendar?

Everyone knows what a calendar is. You probably have at least 3 of them around you right now — 1 on the wall, 1 on your phone home screen, 1 in your email app… and so on.

What’s the difference between a business calendar and a personal calendar?

Well, a business calendar is used for business… Obviously. But, wait: that’s not the only difference.

Business calendars serve a different need, so they tend to have different features and functions. For example, business calendars are often cloud-based digital calendars, that enable sharing, automated notifications, task management, and more.

Imagine tracking your business meetings and deadlines on a wall calendar in your office. It’d be a disaster.

That’s why business calendars are flexible, digital tools that let us set quick reminders for meetings and keep track of multiple events while on the go.

They typically have the ability to store endless information you couldn’t squeeze down on paper, offer a bundle of scheduling and customization options, and let you separate events and reminders by group — so you can quickly see what’s scheduled by project or team.

In short, a business calendar is a scheduling and communication tool that helps to keep everybody organized and drive team efficiency.

Get started with monday.com

Why your team needs a shared business calendar, like now…

The saying “get everyone on the same page” is thought to have originated at choir rehearsals. If you want your team to work toward business goals harmoniously, you can achieve this by using a shared business calendar.

Surprisingly, even today, with all the technology available at our fingertips, businesses are still failing to plan and organize effectively.

When the PMI Group surveyed project managers in 2020, 26% of respondents claimed inadequate or poor planning contributed to the failure of a project.

But how can a simple business calendar help?

With a digital business calendar, you can foster teamwork by using all the templates and features found in today’s modern software. You can use color-coding to organize events into logical groupings.

You’ll also be able to cut out the noise with filter-and-sort functionality that helps you focus solely on elements that require a team’s immediate attention. Plus, there’s an option to zoom in to just see the calendar entry for one day or pull back and view the entire week or month.

Let’s take a closer look at some of the key features found in a business calendar.

What features should you look for in a business calendar?

Here are 5 features we think are essential for an effective business calendar that will drive increased team efficiency.

1. Schedule appointments

OK, yes, it’s a calendar, after all.

The fundamental must-have function of any business calendar is the ability to schedule upcoming appointments.

Whether it’s a team meeting to talk about your goals or a client appointment with the promise of new business, a business calendar must show you when you’re available or booked up.

When you integrate an existing business calendar with monday.com, you can show all of your monday.com tasks and items directly in your external calendar app. Meaning you have everything you need in one place.

Check out how to set it up here .

2. Show reminders

A central benefit of digital calendar solutions is the ability to remind a user when an appointment or deadline is near.

The paper-based calendars of old needed you to check periodically to see what you had scheduled for upcoming dates. That meant it was possible to miss or forget an appointment if you neglected to check regularly.

Today, digital calendars come with all manner of beeps and buzzes to remind you of upcoming events and deadlines. You can also quickly check a daily schedule on phone widgets or smartwatches.

If you use a shared business calendar, you can set team deadlines and appointments to keep everyone organized. With monday.com, you can set alert reminders to keep you on track.

The idea is that you set due dates for your teams’ tasks, and monday.com can alert you when they draw near. We call them deadline notifications. With external calendar integration, they’ll display on a shared business calendar, too.

To set up a deadline, make sure you have a Status Column , along with a Date or Timeline Column on your monday.com board.

3. Balance out work

Sharing the workload evenly among your team is easier when you use a business calendar. Color codes are a handy feature that helps organize all your teams’ work.

You can assign an individual team member a color code so that you can see their upcoming appointments and deadlines at-a-glance.

To go one step further, you can also use color-coding to distinguish work ownership by individuals and subgroups in your team.

Color-coding helps people quickly sort through information visually, rather than going over a page all in black-and-white.

You can make a team more efficient when using a color contrast scheme. It lets you see a holistic overview of everything that you and your team needs to do.

Plan your business calendar using monday.com and set deadlines or work duration using a Timeline or Date column.

You can visually see on a calendar how your team’s work is allocated. You can also display an individual team member’s workload for everyone to see on a monday.com digital dashboard .

4. Be shareable for team productivity

When you share your business calendar with your team, it helps them focus on shared deadlines and upcoming events.

Like the choir analogy previously mentioned, getting team members on the same page will benefit everyone.

A recent study on team autonomy — working toward shared goals — found that management created a significant barrier to team success when the overall direction was poorly defined.

You can use a shareable business calendar to help team direction and efficiency by displaying all your work items and deadlines in the same place.

It’s possible to turn any monday.com board into a business calendar using the calendar view . You can go on to share that calendar with everyone in a team dashboard using the calendar widget .

5. Be mobile

Sadly, work doesn’t begin and end at the office. More and more of us are expected to be available outside work hours, and the pandemic has impacted old work patterns, probably for good.

Of course, for some, the majority of their work is out on the road anyway. So, a business calendar isn’t effective without on-the-go features. Whichever calendar solution a business owner chooses to use, it must have an Android and iOS mobile app.

Fortunately, most digital business calendars have a mobile version, and monday.com is no different.

When you use monday.com as your business calendar app, you can see work and appointments wherever you are. Find out more about the mobile app calendar view here .

How to use monday.com to set up a business calendar

Planning your team’s work using a color-coded business calendar is a recommended practice in today’s busy world. It helps everyone focus on upcoming deadlines and provides a simple way to visualize work.

At monday.com, we love calendars, and we have plenty of ways you can use one.

How about integrating your team’s Google, Outlook, or iCalendar with monday.com?

It’s effortless to do, and once you have, you can view your projects and other work deadlines in your external calendar app or within our platform.

Another way to benefit from the productivity boost you get when using a business calendar is to view your existing monday.com boards using our calendar view .

If you have an existing board containing all the tasks your team’s currently working on, add a column containing date, week, or timeline information to the board.

Input any deadlines or estimate timelines, then augment with a calendar view using the views menu .

You can now see your work visually organized by date in a calendar format. It’s easy to further streamline your calendar data using filters for people, duration, and team groups to focus your view.

Now go forward and schedule with ease

Business calendars are a powerful and useful tool for managing work deadlines and appointments for you and your team. You can see your entire team’s duties in one central space, and color-coding helps you view it quickly to see who’s doing what.

Business calendars today are all about usability. Expect to be able to integrate them with other platforms you use and access them while you’re out and about.

See what you can achieve with a business calendar and monday.com. Start now with our calendar view template.

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Mastering a calendar app can be one of the most productive changes in your professional and personal life. Calendar puts all of your calendars (personal, work, etc.) into a dashboard where you can easily see what’s on your schedule. View one calendar at a time or all at once.

When you need to schedule a meeting, Calendar looks at your connected calendars to find open scheduling events. You can customize the options to remove or add times and select meeting length. You can also add meeting location options like a physical address, phone number, or Zoom link. Once you’ve made your preferences, you can email your availability to meeting attendees. All they need to do is click on a time to reserve it and Calendar puts it on your calendar as well as sends the meeting attendees an invite.

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Think of us like your smart calendar assistant that keeps track of all your appointments and helps you understand how you can spend your time better!

Calendar is for any individual or team who wants to be more time efficient in managing their different schedules online.

If you have ever had to rearrange your schedule because you accidentally got booked, you know the stress that can be lifted from your shoulders by using Calendar.

If you find yourself switching between calendars on your phone or other devices, you can rid yourself of the hassle with Calendar.

Calendar isn’t just for the individual. It also works for teams to help them schedule internal and external meetings.

Eliminate the back and forth hassle of trying to schedule meetings, especially when multiple people are involved. With Calendar, you can tag two or 200 people on your team, and it will coordinate everyone’s calendars to only show meeting times that work for everyone.

Need to reschedule a meeting? Calendar makes it easy with one click. Book every meeting with ease so that you don’t waste time with showing up for meetings that people don’t show up to.

Calendar connects with a variety of other calendars that you may already be using, including Google Calendar  and  Microsoft Calendar . We are also working on integrating with iCal and Yahoo Calendar as well.

Once you’re logged in, you should be able to easily authenticate your calendars. On the free plan, you can connect up to two calendars. If you need to connect more calendars, you can connect up to 10 calendars on the paid plan. If you need to connect more than 10, contact us and we’ll increase the limits.

In addition to our online calendar dashboard, we have both an iOS app and an Android app for mobile devices. Around 20% of our users use their mobile calendar on a daily basis. You can easily connect your calendars through your mobile phone as well.

Despite the name, Calendar does not sell physical calendars. It is a  smart scheduling software  to help people and their teams become more time efficient with their scheduling. We’d love for you to give us a shot as your online calendar, but we also understand that if you are used to a print calendar that it may take time to earn your trust.

There are a lot of really good people out there that sell physical calendars. One of the most popular is Calendars.com (note the s at the end). We have personally purchased through them in the past and we had a good experience.

While it would be possible to create a personal Calendar account and a work Calendar account, our goal is to decrease the number of calendars you have to keep track of. With Calendar, you can have your work calendar and your personal calendar under one account, allowing you to see what you have going on in both under one easy-to-read, color coordinated dashboard.

Do you have more than one personal calendar? How about your spouse's calendar? Now you can connect all of them in one place. With the pro plan, you can have up to 10 connected calendars on your account.

The number of calendars you can connect to your Calendar account depends on the type of plan you chose when signing up. The basic free plan lets you connect one calendar. The  standard plan  increases that number to three connected calendars, and the pro plan allows you to connect 10.

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How to Start a Profitable Calendar Business [11 Steps]

By Nick Cotter Updated Feb 05, 2024

Business Steps:

1. perform market analysis., 2. draft a calendar business plan., 3. develop a calendar brand., 4. formalize your business registration., 5. acquire necessary licenses and permits for calendar., 6. open a business bank account and secure funding as needed., 7. set pricing for calendar services., 8. acquire calendar equipment and supplies., 9. obtain business insurance for calendar, if required., 10. begin marketing your calendar services., 11. expand your calendar business..

Starting a calendar business requires a thorough understanding of the market to identify opportunities and challenges. To perform an effective market analysis, consider the following key aspects to gauge the potential of your business idea:

• Research the current trends in the calendar market, including popular themes, sizes, and formats (digital vs. physical).
• Analyze your competitors by looking at their product range, pricing strategies, and customer reviews to identify what works well and potential gaps in the market.
• Understand your target audience by defining demographic details such as age, gender, interests, and occupation, which will help tailor your calendar designs to their preferences.
• Explore the various distribution channels, including online platforms, brick-and-mortar stores, and corporate partnerships, to determine the most effective way to reach your customers.
• Examine the pricing strategies within the market to find a competitive yet profitable price point for your calendars.
• Assess seasonal trends and timing, as calendar sales can be highly seasonal, with significant spikes around the New Year and academic start dates.

Are Calendar businesses profitable?

Yes, calendar businesses can be profitable. Many calendar businesses are successful and make profits from their sales of calendars, as well as from advertising on their calendars. Additionally, calendar businesses can also make money from licensing their designs or selling their calendars to other businesses.

Starting a calendar business requires a plan that addresses market demand, design, and distribution. Your business plan should highlight how your calendars stand out and how you will reach your target audience. Include these key elements:

• Market Analysis: Identify your target market, such as businesses, educational institutions, or individual consumers.
• Design and Product Range: Plan the range of designs, themes, and formats for your calendars.
• Production: Outline your approach to printing and manufacturing.
• Distribution Channels: Determine how you will distribute your calendars, whether through online platforms, retail stores, or direct sales.
• Marketing Strategy: Develop a marketing plan to promote your calendars, focusing on unique designs or custom options.
• Financial Plan: Include a budget for production, marketing, and other operational expenses.

How does a Calendar business make money?

A calendar business makes money by selling calendars to their target audience. For example, an antique business image business might target antique collectors, interior designers, and hobbyists. To make money, the calendar business could sell calendars featuring images of vintage furniture, classic artwork, and antique automobiles. The business could also offer custom calendar printing services to its customers, allowing them to add their own photos and designs to their calendars. By targeting a specific audience and offering a wide variety of products, a calendar business has the potential to make a significant amount of money.

Establishing a calendar brand involves combining practicality with aesthetic appeal, catering to the organizational needs and stylistic preferences of your target audience. Your brand should stand out with unique designs and themes. Key branding elements include:

• Design Focus: Develop a range of calendar designs that cater to different interests, such as art, nature, or motivational themes.
• Brand Personality: Create a brand identity that resonates with your target market, whether it's professional, playful, or inspirational.
• Quality and Usability: Emphasize the quality of materials and the functionality of your calendars in your branding materials.
• Marketing Channels: Utilize online platforms, social media, and retail partnerships to reach your audience and showcase your products.

How to come up with a name for your Calendar business?

Coming up with a name for a calendar business can be a fun and creative process. Consider the type of calendar you are offering, such as a desk calendar, wall calendar, or monthly planner. Then, brainstorm some creative words that reflect the product, such as time, day, or plan. Additionally, you can explore popular sayings, puns, and alliteration to come up with a catchy name. Finally, use a business name generator to refine your ideas and find the perfect name for your new calendar business.

Formalizing your business registration is a critical step that legitimizes your calendar business and ensures compliance with local, state, and federal regulations. This process varies depending on your location and business structure, but typically involves a few key steps. Follow these guidelines to ensure your business is properly registered:

• Choose a Business Structure: Decide whether your calendar business will be a Sole Proprietorship, Partnership, Limited Liability Company (LLC), Corporation, or any other structure. This decision will impact your taxes, liability, and registration requirements.
• Register Your Business Name: If you're using a name other than your own, you'll need to register your "Doing Business As" (DBA) name with the appropriate government body.
• Obtain an Employer Identification Number (EIN): Apply for an EIN from the Internal Revenue Service (IRS) if you plan to have employees or if your business structure requires it.
• Register for State and Local Taxes: Depending on your location, you may need to register for state sales tax, payroll taxes, and other local business taxes.
• Acquire Necessary Permits and Licenses: Check with your city, county, and state to determine which permits or licenses are required to operate your calendar business legally.
• File Formation Documents: If forming an LLC or Corporation, you'll need to file the appropriate documents with your state's business filing office and pay any associated fees.

Resources to help get you started:

Explore crucial resources designed for calendar entrepreneurs that provide valuable market trends, best practices in operations, and strategies for business expansion:

• ICalendars Global Market Report: Offers comprehensive insights into the calendar market's size, growth potentials, and competitive landscape. Perfect for understanding current trends and forecasting future demands.
• Stationery Trends Magazine: Delivers articles and reports on the latest trends in calendar designs, eco-friendly materials, and innovative features. A must-read for staying ahead in design and product development.
• Printing Impressions: This resource covers the latest technology and processes in the printing industry, essential for calendar entrepreneurs looking to optimize production and enhance product quality.
• Small Business Trends Newsletter: Receive regular updates on marketing tactics, e-commerce strategies, and customer engagement methods tailored for small businesses, including those in the calendar sector.
• Entrepreneur’s Guide to Calendar Business Success: An e-book that provides step-by-step strategies on starting, managing, and growing a calendar business in today’s competitive market.

Starting a calendar business requires careful consideration of the legal requirements. To ensure that your business operates within the law, it's crucial to obtain the necessary licenses and permits. The specific requirements can vary depending on your location and the nature of your business, but here are some common steps to consider:

• Business License: Apply for a general business license with your city or county government to operate legally.
• Sales Tax Permit: If you're selling physical calendars, you may need to collect sales tax. Register for a sales tax permit with your state's department of revenue.
• Home Occupation Permit: If you are running your business from home, you might need a home occupation permit from your local zoning office.
• Resale Certificate: This allows you to purchase supplies without paying sales tax, as tax will be collected once the final product is sold to consumers.
• Copyright or Trademark: If your calendars include unique artwork or branding, consider applying for copyright or trademark protection to safeguard your intellectual property.
• Special Industry Licenses: Depending on the content of your calendars (e.g., featuring licensed characters), you may need to obtain additional permissions or licenses.

What licenses and permits are needed to run a calendar business?

Depending on the type of calendar business you are running, you may need to obtain permits and licenses from local, state, and federal levels. Depending on what type of calendar you are selling, you may need to obtain a Sales Tax Permit or a Business License. You may also need to acquire any necessary zoning permits in order to operate in certain areas. Additionally, if your business is registered as an LLC or Corporation, you will need to file for the necessary documents and register your company with the state.

Starting a calendar business requires careful financial management, which is why opening a business bank account and securing funding are crucial steps. A dedicated business account will help you manage cash flow, expenses, and revenue effectively. Here's how you can approach this step:

• Research different banks to find the one that offers the best benefits for small businesses, such as low fees, easy access to funds, and good customer service.
• Gather the necessary documentation to open a business bank account, which may include your business license, EIN, and incorporation papers.
• Once your account is set up, create a budget to identify your funding needs, including costs for materials, printing, marketing, and distribution.
• Explore various funding options such as small business loans, lines of credit, crowdfunding platforms, or angel investors, depending on your business size and needs.
• Consider applying for business credit cards to help with short-term financing and to build your company's credit history.
• Keep personal and business finances separate to ensure accurate bookkeeping and tax preparation.

Setting the right pricing for your calendar services is crucial to attract customers and ensure the sustainability of your business. Consider the value you're providing, the costs involved, and the competitive landscape. Here are several guidelines to help you establish your pricing strategy:

• Analyze your production costs, including materials, printing, and labor, to ensure your pricing covers these and allows for a profit margin.
• Research competitor pricing to ensure your calendars are competitively priced without undervaluing your product.
• Consider offering tiered pricing for different levels of customization or volume discounts for larger orders.
• Factor in any additional services you provide, such as custom design, express shipping, or gift wrapping, and price these services accordingly.
• Test different price points with a select customer group to gauge demand elasticity and adjust your pricing strategy if necessary.
• Be transparent with your pricing by clearly communicating any additional fees or charges to avoid customer dissatisfaction.
• Regularly review and adjust your pricing to reflect changes in costs, market demand, and competitor strategies.

What does it cost to start a Calendar business?

Initiating a calendar business can involve substantial financial commitment, the scale of which is significantly influenced by factors such as geographical location, market dynamics, and operational expenses, among others. Nonetheless, our extensive research and hands-on experience have revealed an estimated starting cost of approximately $27000 for launching such an business. Please note, not all of these costs may be necessary to start up your calendar business.

When starting a calendar business, it's essential to acquire the right equipment and supplies to ensure you can produce high-quality calendars that meet your customers' expectations. From the paper used to print the calendars to the binding materials that hold them together, each component plays a critical role in creating a finished product that stands out. Here are the key items you'll need:

• Printing Press: Invest in a reliable printing press that can handle large runs and various paper sizes.
• High-Quality Paper: Choose paper that is durable and suitable for your calendar designs, considering weight and finish.
• Ink and Toner: Stock up on high-quality ink or toner to ensure vivid, long-lasting prints.
• Binding Machine: Depending on the style of calendars, you may need a spiral binding machine, a saddle stitcher, or a perfect binder.
• Binding Supplies: Purchase coils, wires, or staples for binding, tailored to the machine you've chosen.
• Cutting Equipment: A precise cutting machine is necessary for trimming calendars to the correct size.
• Packaging Materials: Protect your calendars with bags, boxes, or shrink-wrap, and consider eco-friendly options.
• Design Software: Use professional design software like Adobe InDesign or Illustrator to create your calendar layouts.
• Proofing Tools: Have tools for color calibration and proofing to ensure print accuracy.

List of Software, Tools and Supplies Needed to Start a Calendar Business:

• Calendar Design Software
• Printing Equipment
• Packaging Materials
• Shipping Supplies
• Inventory Software
• Accounting Software
• Marketing Materials
• Website Building Software
• Payment Processing System
• Customer Relationship Management Software

Starting a calendar business involves not just creativity and market understanding but also ensuring that your investment is protected against unforeseen circumstances. Business insurance can provide a safety net for various risks associated with your business activities. Here are some key types of insurance to consider:

• General Liability Insurance: This can protect your business from financial loss due to bodily injury, property damage, or personal injury that could occur during business operations.
• Product Liability Insurance: If you're selling physical calendars, this insurance can cover damages that your products might cause to users.
• Professional Liability Insurance: If your calendar business offers design or consulting services, this insurance can protect against claims of negligence or harm from the services provided.
• Commercial Property Insurance: This covers your inventory, equipment, and workspace in case of damage from fire, theft, or natural disasters.
• Business Interruption Insurance: If an unexpected event causes your business operations to halt, this policy can help cover lost income and expenses.

It's advisable to consult with an insurance professional to tailor coverage to your specific business needs.

Launching a successful calendar business requires a robust marketing strategy to reach potential customers and make your products stand out. Here are some strategies to consider when marketing your calendar services:

• Build an Online Presence: Create a professional website and engage with customers through social media platforms to showcase your calendars and share customer testimonials.
• Content Marketing: Start a blog or YouTube channel to share tips on productivity and time management, indirectly promoting your calendar products.
• Email Marketing: Collect email addresses and send out newsletters with special offers, calendar tips, and new product announcements to keep your audience engaged.
• Partnerships and Collaborations: Partner with businesses or influencers that align with your brand to expand your reach and attract their audience.
• Paid Advertising: Invest in online advertising through Google Ads or social media to target specific demographics interested in organizational tools.
• Seasonal Promotions: Capitalize on holiday seasons and New Year resolutions when demand for calendars spikes with special deals or limited edition products.
• Local Markets and Events: Attend craft fairs, markets, and local events to sell your calendars in person and build local brand recognition.

Expanding your calendar business requires a strategic approach to increase market reach, diversify product offerings, and strengthen customer relationships. Here are key steps to help you grow your business and maximize its potential:

• Explore New Markets: Research and target new demographics or geographic areas that have potential demand for your calendars.
• Diversify Product Line: Introduce new designs, themes, and formats such as desk calendars, wall calendars, and digital versions to cater to a broader audience.
• Collaborate with Artists: Partner with artists or influencers to create unique, limited-edition calendars that can attract their followers.
• Boost Online Presence: Optimize your website for e-commerce, invest in SEO, and utilize social media platforms to engage with customers and promote your products.
• Leverage Seasonal Trends: Take advantage of holidays and seasons by offering related themes and special discounts to drive sales during peak times.
• Offer Customization: Provide personalized calendar options where customers can add personal dates, photos, or design their own templates.
• Attend Trade Shows: Showcase your products at industry events to network with retailers and distributors who can help sell your calendars in different markets.

El Dorado County launches new planning effort in the Tahoe Basin

News News | Apr 17, 2024

SOUTH LAKE TAHOE, Calif. – El Dorado County is requesting public input while it develops the Tahoe El Dorado (TED) Area Plan. The TED Area Plan is a long-term planning document that will update and incorporate the Meyers Area Plan and other communities in the Tahoe Basin area of the County.

The density, look, and character of a community are defined by a variety of land use planning documents. In the Tahoe Basin, land use falls under the El Dorado County Zoning Ordinance and the Tahoe Regional Planning Agency’s Regional Plan. Currently, the land use policies and zoning designations in some areas conflict with each other. This creates confusion about what is allowed and what can be built on these properties. Conflicting land use policies constrain new projects on those sites.

The goal of this planning effort is to create a single document to simplify permitting and streamline environmental review, allow the County to control land use policies and decisions based on each community’s needs, and incorporate TRPA Code and State law updates – ultimately, establishing a better framework to advance housing and economic development.

The County has created an interactive website, TEDAreaPlan.com , which features a survey and mapping tool to gather feedback on community attributes and opportunities.

The County will also be holding a series of workshops on the TED Area Plan. There is a Planning Commission workshop scheduled for Thursday, April 25, 2024, and a Board of Supervisors workshop on Tuesday, May 14, 2024. Additionally, the County is hosting four in-person community workshops in Tahoma, Meeks Bay, Meyers, and Fallen Leaf Lake (see below for more information).

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Monday, June 3 – Tahoma 6:00–7:30 p.m. Marie Sluchak Community Park Corner of Pine Street and Wilson Avenue Tahoma, CA 96145

Tuesday, June 4 – Meeks Bay 6:00–7:30 p.m. Meeks Bay Fire Station 67 8041 Hwy 89 Meeks Bay, CA 96142

Wednesday, June 5 – Meyers 6:00–7:30 p.m. Meyers Elementary School 1095 E San Bernardino Avenue South Lake Tahoe, CA 96150

Thursday, June 6 – Fallen Leaf Lake 6:00–7:30 p.m. Fallen Leaf Lake Community Center – Price Lane

“We want this effort to provide an opportunity for individual communities to share their vision for future development and needs,” said Brendan Ferry, Deputy Director of the County’s Tahoe Planning and Stormwater Division. “Both the website and community workshops have been planned to maximize public engagement in this process.”

This is the first of a three-phased approach which will continue through the end of 2024. We anticipate possible of adoption the TED Area Plan by the County and TRPA by the end of 2026.

For additional information, please visit TEDAreaPlan.com .

Lake Tahoe foot fondler gets 20 years

Apr 17, 2024

Gilbert hired to remove superintendent

Incline Boys and Girls Club to receive $500,000 for a preschool

Call for nominations for 2022-2023 Best in Basin awards

Primo’s to move into the former Lake House

Apr 16, 2024

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» Calendar Template » Business Calendar » 2021 Business Calendar

2021 BUSINESS CALENDAR TEMPLATE

Download these best 2021 business calendar templates with the US holidays, and you can use it to plan your actions or commercial events. Customize these templates according to your brand. You can distribute these templates within your organization after adding the events or vacation details. Make sure the copyright and attribution text at the bottom remains intact while customizing the template.

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2021 Business Planning Templates

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A printable business calendar for 2021 is a one page Word document. The editable template is suitable for employee holiday tracking for the small business environment. This yearly template is available in Word, PDF, and JPG format. Preview Download

Download and customize this printable 2021 small business inventory record sheet in a landscape layout. This business template is a single-page document and available in Microsoft Word, PDF, and jpg format. Preview Download

An editable one-page business template for the year 2021, used to manage the minutes of the meeting. The horizontal layout of a Microsoft Word document page is essential for every formal discussion. Preview Download

Download and personalize a business calendar for the year 2021 with US holidays and other details of your brand. The dates of the months are placed horizontally in the business calendar template. Preview Download

Download this most suitable small business project planning calendar for the year 2021 in a portrait layout. Fill out this printable half-page template with your company logo, address, holidays, and events. Preview Download

Personalize and download this 2021 Annual Business Calendar, which is designed in a portrait layout and includes the US holidays. Customize an editable yearly calendar template with our Excel calendar maker or any office application. Preview Download

Download this editable small business calendar template in Xls / Xlsx 2021 format, and you can use it for project management activities. The full one-page annual calendar features the 12-month holidays. Preview Download

Popular 2021 Calendar Template Pages

•   2021 Blank Calendar
•   2021 PDF Calendar
•   2021 Photo Calendar
•   2021 Word Calendar
•   2021 Excel Calendar
•   2021 PowerPoint Calendar
•   2021 Julian Calendar
•   2021 Family Calendar
•   2021 OneNote Calendar
•   2021 Google Docs Calendar
•   2021 Student Calendar
•   2021 Accounting Calendar
•   2021 Business Calendar
•   2021 Fiscal Calendar
•   2021 Monthly Calendar
•   2021 Quarterly Calendar
•   2021 Yearly Calendar
•   2021 Australia Calendar
•   2021 Canada Calendar
•   2021 UK Calendar
•   2021 India Calendar
•   2021 Singapore Calendar
•   2021 Malaysia Calendar
•   2021 South Africa Calendar
•   2021 Calendar
•   2021 Printable Calendar
•   January 2021 Calendar
•   February 2021 Calendar
•   March 2021 Calendar
•   April 2021 Calendar
•   May 2021 Calendar
•   June 2021 Calendar
•   July 2021 Calendar
•   August 2021 Calendar
•   September 2021 Calendar
•   October 2021 Calendar
•   November 2021 Calendar
•   December 2021 Calendar
•   Garden Calendar
•   Habit Tracker
•   2023 Templates
•   2023 Blank Calendar
•   2023 PDF Calendar
•   2023 Word Calendar
•   2023 Excel Calendar
•   2023 Julian Calendar
•   2023 Family Calendar
•   2023 Accounting Calendar
•   2023 Business Calendar
•   2023 Fiscal Calendar
•   2023 Yearly Calendar
•   2023 Calendar
•   2023 Buddhist Calendar
•   2023 Christian Calendar
•   2023 Hindu Calendar
•   2023 Islamic Calendar
•   2023 Jewish Calendar
•   2023 Sikh Calendar

Free 2021 Business Calendar Template Service

The above is the list of the best free 2021 business calendar templates. You can download and customize these templates with your logo, brand color, or any other stationary design, etc. We provide templates for the most used business functions or events, such as vacation tracking, inventory management, scheduling and project management, and planning resources, etc. Our goal is to provide templates for every small business need. We will continue to add those templates soon. All Business templates available on this page are customizable with our online calendar maker tool or with popular office applications like Microsoft Office, LibreOffice, OpenOffice, or Google Docs. These business templates are also available in Word, Excel, PDF, and jpg format. These 2021 templates can be easily printed from your office printer on popular paper sizes such as A4, Letter, etc. Let us know the templates you want to view on this page using our feedback page.

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Our online appointment booking software makes managing multiple schedules, team members and services a breeze.

Keep business moving with seamless scheduling.

Online booking for your customers has never been easier. A point-of-sale system from U.S. Bank gives you the tools to create a mobile-friendly booking site in minutes. Your customers can book appointments on their device and you can control it all with our POS.

Set your service times.

Create fixed or variable length service times. Ideal for spas, salons and service-based business. Add start and end pad times for setup and cleanup.

Manage staff.

Assign services to staff based on role and experience. Set up staff schedules to fit their hours. Create time off to block staff availability.

Ramp up sales.

Access to insights can help you focus on the most revenue-generating activities. For example, view a summary of all appointments including cancellations and no-shows and see which services are most popular. Get a detailed breakdown of staff utilization and identify where you can make improvements.

The support you need when you need it

24/7 support.

Never miss a beat with our industry-leading 24/7 customer support. A real person is always available to answer your questions at no additional cost.

Everyday Funding

Improve cash flow with industry-leading funding, available 7 days a week, with no daily funding limits. 1

Safe & secure payments

With EMV, contactless payment options, PCI-DSS, and end-to-end encryption, your customer payment data is protected by the latest authentication and security technology.

Let us help you find a POS plan.

Whatever your POS needs, our specialists can help you build a customized system. We can also help you with more robust solutions including e-commerce.

Frequently asked questions

What are the benefits of using online appointment booking.

Online appointment booking offers various benefits, including the convenience of scheduling appointments at any time, 24/7 accessibility, and the ability to view real-time availability. It reduces phone wait times, minimizes scheduling errors, and allows customers to plan appointments at their convenience.

Is online appointment booking secure?

Yes, reputable online appointment booking systems prioritize security. U.S. Bank uses encryption protocols to safeguard user data during the booking process. Additionally, our online booking software uses secure login procedures and complies with data protection regulations to ensure the confidentiality and privacy of customer information.

Can businesses customize the online booking experience for their specific needs?

Yes, our online appointment booking platform offers customization options. You can tailor the booking interface to match your branding, set specific appointment durations, define available time slots, and integrate additional features such as automatic reminders or follow-up communication. This flexibility allows businesses to create a personalized and efficient booking experience for their customers.

How can online booking software benefit businesses?

Online booking software offers several benefits for businesses, including increased efficiency, reduced administrative workload, improved customer satisfaction, and the ability to attract new customers. It provides a convenient way for customers to schedule appointments or make reservations, leading to enhanced operational effectiveness and better overall customer experience.

Ready to get started? 

Everyday Funding is available at no additional charge to U.S. Bank Payment Solutions merchants with a U.S. Bank  Business Checking account. Funding speeds will vary between weekdays and weekends and are dependent on batch times. Funding is based on batch and will be processed every day, including weekends. Activation may take between three to five business days from date of Everyday Funding service request. Once the file is activated, there will be a change in the description of the payment when it is posted to your bank account.

Services may be subject to credit approval. Eligibility requirements, restrictions and fees may apply. See a business banker for details.

Using these programs requires a merchant processing account. See a business banker for details.

Deposit products are offered by U.S. Bank National Association. Member FDIC.

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Planning for year-end close – key dates

April 17, 2024

The Controller’s Office will release the year-end closing instructions and calendar during the first full week of May (on or about May 8, 2024). The instructions and calendar will be posted in the online Accounting Manual , with an accompanying announcement in the Business Update newsletter.

Consistent with prior years, the Controller’s Office will host kick-off meetings in May for the FY24 year-end close. The invitation will be sent to Lead Administrators who are encouraged to forward to other participants with year-end related responsibilities. The kick-off meetings will take place virtually, via Zoom.

To support business offices in planning for year-end, please note the following key dates for the fiscal 2024 year-end close.

If you have any questions, please contact General Accounting at controller.genacct@yale.edu .

*Please note that the cut-off is earlier than the 3:00 p.m. timing during the regular monthly closes.

**Please note that the cut-off is earlier than the 5:00 p.m. timing during the regular monthly closes.

***Cost center managers do not need to add additional approvers. The journal entry will automatically route if you follow the COA guidelines noted in the instructions (use of the Manual Journal source, a specific project, and ledger accounts are required).

WWE planning huge WrestleMania change

W WE’s annual WrestleMania extravaganza is the company’s most prominent show. It’s been on the calendar in early April for dozens of years. Nothing lasts forever, though, and it sounds like fans might want to prepare for imminent change.

President Nick Khan and Paul ‘Triple H’ Levesque spoke at Tuesday’s Sports Business Journal ‘s World Congress of Sport event. While they discussed various topics, their discussion around the premier Premium Live Event emerged as the hottest topic.

According to longtime reporter Arash Markazi, Khan said two WrestleMania changes are coming. You likely won’t see it at an outdoor location out East anymore like this year, and they will no longer go head-to-head with the NCAA men’s basketball Final Four.

Markazi’s additional note that Las Vegas is “under consideration” has been a rumor in wrestling circles over the past few months. Minnesota’s U.S. Bank Stadium is also reportedly under heavy consideration. While it surely gets colder in Minnesota than in Southeastern Pennsylvania, U.S. Bank Stadium does have a retractable roof to prevent that sort of thing from being a major inconvenience.

WWE is undergoing many cosmetic changes . Many of them are good and represent a beyond-necessary shift to modernize. There’s certainly a horde of venues where the company could host WrestleMania that have also hosted Super Bowls or Final Fours. They haven’t even nudged some of them (Hello, Atlanta).

Choosing not to compete against the Final Four is probably a smart move. April is a crowded sports month, but you set yourself up for it by having your first night compete against the Final Four semifinals and having the post-Mania Raw compete with the National Championship Game on Monday. Freeing themselves from that spot may prove an interesting decision, but time will tell to see if it benefits.

[ Arash Markazi ]

The post WrestleMania won’t go head-to-head with the Final Four anymore appeared first on Awful Announcing .

Health Advocate Applauds Federal Budget 2024 in providing costing on a National Pharmacare Plan; a milestone in universal free access to contraceptives

OTTAWA, April 16, 2024 (GLOBE NEWSWIRE) -- The Society of Obstetricians and Gynaecologists of Canada (SOGC) applauds the federal government’s announcement of $1.5 billion in funding over five years to support the launch of the National Pharmacare Plan which will include universal access to contraceptives in Budget 2024. By removing the financial barriers to all contraceptives options, nine million women in Canada will soon have the tools to better control their futures and as a result, improve economic prosperity for the country.

This represents a generational shift when it comes to women’s health care in Canada. Access to contraception is not only a matter of reproductive rights but also a fundamental aspect of public health and equity.

As the national voice on women’s health care, the SOGC has long been advocating for coverage for a full range of contraceptives, including: the pill; the patch; the ring; IUDs; the shot and the implant. By ensuring that all options are available, women will no longer make this decision based on their income.

We urge the government to work with provinces and territories urgently to begin negotiations because it is never soon enough for those in difficult economic circumstances trying to make decisions to pay the rent, or to pay for their prescription. And we also call on the provinces and territories to ensure that all contraceptive options are included in their final negotiations. Time is of the essence here in Canada, but also when reflecting on the threats to women’s health care globally.

Additionally, we were pleased to learn that to make essential menstrual products more accessible, the government is continuing the work of the Menstrual Equity Fund pilot project, which helps community organizations ensure women have the menstrual products they need. We look forward to hearing more in the 2024 Fall Economic Statement.

“The SOGC is pleased with today’s funding commitments in Budget 2024- an important milestone toward universal free access to contraception to all Canadian women. This policy will help ensure that women are empowered with the tools to better control their futures including family planning, educational pursuits and workforce entry and re-entry. We know that income and address should never be barriers to a woman’s ability to control her own future!” – Dr. Diane Francoeur, Chief Executive Officer of the Society of Obstetricians and Gynaecologists of Canada

Media Inquiries:

Kelsey MacDonald Director of Communications and Public Affairs Society of Obstetricians and Gynaecologists of Canada [email protected] 613-730-4192 x 228