thesis submission

Academics | Candidacy & Defense

Thesis submission.

The deadline to submit for the May degree conferral has passed. The deadline to submit for the August degree conferral is noon CDT on Friday, August 9, 2024. Be sure to upload your Signed Title Page and Original Approval of Candidacy form at the website here after submitting your thesis through thesis.rice.edu .

Students must submit the final thesis to the Office of Graduate and Postdoctoral Studies no later than six months from the date of the defense. However, in order to qualify for a specific degree conferral date, the submission deadline for that semester must be met. See the academic calendar for deadlines. The General Announcements has complete information on thesis defense .

Am I ready to submit?

If your thesis is defended but not final (e.g., changes to your thesis are required), within one week, you must follow the steps as described in Part 1 below. Once you have defended and all changes are made, you must then submit your thesis within six months of your defense. Instructions for both scenarios are listed below. If you are ready to submit your thesis within a week of your defense, you may complete all of the steps in both parts at once. If you choose to do this, you'll need to include all of your supplementary documents as described in Part 2. Do not press "submit" until you have reviewed both sets of instructions. Please contact us if you have trouble accessing the thesis site.

How will the new online thesis verification and submission generally work?

• Once your thesis defense announcement has been registered with the Office of Graduate and Postdoctoral Studies via events.rice.edu/rgs , it will be posted online by the GPS office, provided it is approved.
• Thesis Title Page through AdobeSign. Both you and your graduate program administrator will be notified when this is ready. If your committee changes prior to your defense , please ask the department chair, program director, or director of graduate study to notify GPS as soon as possible. The new committee will need to be approved, and we will need to generate a completely new Approval of Candidacy form and Thesis Title Page form to be completed via AdobeSign.
• On the day of your defense, you should fill out the electronic Original Approval of Candidacy form. It will then go to your committee for signing after your successful defense. Once the committee has signed the Original Approval of Candidacy, the AdobeSign process will come back to you for the next steps.
• Once your thesis has been approved in its final form, you will return to the AdobeSign form and complete your Thesis Title page. Once completed, it will be sent to your committee again to sign and recognize that your final thesis is approved for submission. Your committee can sign in parallel. Your graduate administrator will receive notifications for every signature and you will receive a notification when the title page has been signed in full. Please contact your graduate administrator if you would like an update on the progress of your thesis title page.
• When all of the committee members have signed the Thesis Title Page, the GPS office will receive a final copy of the form to be validated when you finalize your thesis defense.

You’ll get notifications in each phase. Once all committee members have signed both forms, you’ll receive a final PDF via email. To prep for upload to thesis.rice.edu , you will need to separate this PDF into two documents. Because the PDF is protected, you’ll follow some specific instructions here (Microsoft) or here - after opening the .pdf using a browser such as Google Chrome (Mac) to do this. To separate the pages of a protected PDF, go to print, then select "Microsoft Word to .pdf" as the printer name. Once you’ve separated the pages into the two documents, upload to thesis.rice.edu as outlined in the processes here .

Once your thesis is final and everything has been verified in thesis.rice.edu , you must fill out the webform here . This replaces what is normally a visit to GPS and Office of the Registrar for final submission.

For tips on how to approach an online thesis defense, click here .

How do I submit?

If your thesis is defended but not complete (e.g., you need to make changes), follow the instructions in Part 1 within one week of your defense.

If your thesis is defended and all changes have been made, submit your thesis using Part 2 below within six months of your defense.

If your thesis is defended and no changes were necessary, complete all of the steps in Part 1 and 2.

Questions? Email [email protected] .

Part 1: Within a week of your defense

• Navigate to thesis.rice.edu
• Click "Start your submission"
• Login with your NetID and password
• Follow the instructions on the site, using the guides for assistance

Verify that all the information is accurate before moving forward.

Assent to the terms of the agreement by checking the appropriate boxes.

• Enter your thesis title, graduation date, abstract, and keywords. The information entered here should match the information in your document.
• Supply the names of your committee members.

If you’ve used the online thesis submission process, once all your committee members have signed virtually, you will receive the PDF of the Original Approval of Candidacy form. Print this form, digitally separate the two pages and upload them to thesis.rice.edu:

• The Original Approval of Candidacy is uploaded as an administrative file, and
• The defended version of the manuscript is uploaded as the "Manuscript in PDF".
• The title page should not be signed or submitted until the advisor confirms that the thesis is in its final form and ready to submit.

For guidelines on supplemental files, please click here .

• Confirm that your information is correct and click the "Confirm and Submit Button".
• This initial submission (Part 1) is not final. Your submission will be sent to GPS for an initial review. You will still be able to edit your submission, thesis, and uploaded documents following the GPS review, typically within two business days.
• If you need to make changes to your submission at this point, do not start a new submission. Contact [email protected] to have your thesis status changed so you can make edits.
• Once GPS acknowledges your defense, your status will be changed to "Defended, Not Final." Please review the thesis format guidelines if you have not already done so prior to submitting the final copy of your thesis.
• Within six months of your defense, you must upload and submit the final copy of your thesis and all supplemental documents. This is Part 2. Once you submit a final copy of your thesis and your signatures have been received, and you’ve completed the required electronic Thesis Submission webform (see Part 2), you will not be permitted to alter your thesis.
• Please make all corrections prior to submitting your thesis. The online webform referenced above replaces the visit to GPS and the Office of the Registrar.

Part 2: Changes made, ready to submit

Please note all thesis and administrative files must be PDFs.

• Create a single PDF of your thesis, including the signed electronic Thesis Title Page form. Please review the thesis format guidelines if you have not already done so.
• Separate your electronic Original Approval of Candidacy.
• Doctoral only: complete the Survey of Earned Doctorates and create PDF of the certificate you'll receive upon completion.
• Open http://thesis.rice.edu in your web browser.
• Select "Start your submission."
• Login with your Rice NetID and password.
• If you have already started a submission previously, select the action "Edit" or "Continue" to continue a previous submission. Otherwise, select "Start a new submission."

If any of the information is incorrect or needs to be updated, email [email protected] .

• Upload defended and corrected copy of your thesis as your primary document. This action will archive the defended version.
• You must include your signed electronic Thesis Title Page form as the first page of your final version of your thesis.

Upload the following required documents as ADMINISTRATIVE FILES:

• Your signed Original Approval of Candidacy
• Survey of Earned Doctorates Certificate (Doctoral only)
• Supplemental files are optional and may include non-PDF materials, such as videos, that complement your thesis.

Add a note here if there have been any changes in your thesis submission data.

• Complete the webform here . This replaces what is normally a visit to GPS and the Office of the Registrar for final submission.
• GPS will review the thesis submission and sign the form accordingly.
• You'll receive the form back as a receipt once complete.
• GPS will also sign the Original Approval of Candidacy form, and you and your graduate program administrator will receive a copy.
• The thesis will be published with the electronic title page if there are no embargoes.

Updated November 2023

/images/cornell/logo35pt_cornell_white.svg" alt="thesis submission"> Cornell University --> Graduate School

Thesis & dissertation.

  Understanding Deadlines and Requirements

The final requirement in earning a graduate degree is the completion and defense of the master’s thesis or doctoral dissertation. Understanding the steps and associated deadlines in the thesis/dissertation submission and degree conferral process is necessary to establish a successful plan and realistic timeframe.

2024 Thesis/Dissertation Submission to the Graduate School Deadlines:

• For May 26, 2024 conferral, deadline is May 1.
• For August 31, 2024 conferral, deadline is August 1.
• December 31, 2024 conferral, deadline is December 1.

See our  Planning Timeline  for more detailed information.

  Writing Your Thesis/Dissertation

The Graduate School offers several writing resources to help you get started, meet your goals, and complete your thesis/dissertation on time. 

Before You Begin:

• Guide to Writing Your Thesis/Dissertation
• Fields Permitting the Use of Papers Option
• Required Sections, Guidelines, and Suggestions
• Formatting Requirements
• Fair Use, Copyright, Patent, and Publishing Options

Resources for Writing:

• Thesis & Dissertation Templates
• Writing from A to B

  Scheduling and Taking Your Final Exam

Once you have submitted your draft thesis/dissertation to your committee you are ready to defend. This involves scheduling and taking your final exam (“B” exam), an oral exam/dissertation defense for Ph.D. candidates, or (“M” exam), an oral exam/thesis defense for Master’s candidates.

• About Exams
• Defending Your Thesis or Dissertation
• Taking Exams

 Submitting Your Thesis/Dissertation

Policy requires the thesis/dissertation be submitted within 60 days of the final exam. The Graduate School uses a service called ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process. Once you have made any necessary revisions and the thesis/dissertation is final, you are ready to begin the approval and submission process.

Before initiating the submission process, students are required to complete an ORCID iD and complete the Survey of Earned Doctorates.

• Open Researcher and Contributor ID (ORCID iD)
• Survey of Earned Doctorates 
• Thesis & Dissertation Submission Process
• Submission Fees
• Graduation Requirements 

Theses and Dissertations

Defense and submission.

Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's  Guide for Electronic Submission of Thesis and Dissertation (PDF) , in addition to this video recording from a workshop given on the subject. 

• Schedule your defense and apply for graduation in DukeHub ( defense and graduation deadlines ).  
• At least 30 days before your defense: Confirm or update your defense committee.  
• Give your thesis/dissertation to your advisor for inspection, and prompt your advisor to send a letter to [email protected] stating that it is complete and ready to defend. Note: For students in School of Medicine Ph.D. programs, their advisor letters are generated through T3.  
• Request your DGSA to send a departmental defense announcement to  [email protected] . Note: For students in School of Medicine Ph.D. programs, their departmental defense announcements are generated through T3.  
• At least 2 weeks before your defense: Submit your complete, correctly formatted dissertation/thesis to ProQuest (initial submission). Also provide it to each member of your committee.  
• Optional: After you receive an email through ProQuest from the Graduate School administrator who reviewed your thesis/dissertation format, you may make an appointment for a brief, virtual meeting with the administrator to discuss any questions you have about the defense process or the recommended formatting revisions.  
• A few days before your defense, The Graduate School will generate your final examination certificate and email it to the chair/co-chair(s) of your examination committee and the DGSA of your department. Note:  For students in School of Medicine Ph.D. programs, their final examination certificates are generated and released through T3.  
• Defend your dissertation. After your final examination, your committee members will vote on whether you passed or failed. Your chair and DGS will record the votes on your final examination certificate, sign it, and submit it to The Graduate School. Your committee may vote that you passed but still require minor edits or corrections before final submission.  
• As soon as possible after your defense, submit to [email protected] the Non-Exclusive Distribution License and Thesis/Dissertation Availability Agreement (“embargo agreement”) signed by yourself and your thesis/dissertation advisor.  
• Within 30 days after your successful defense, or by the established final submission deadline (whichever is first): Submit the final version of your dissertation/thesis to ProQuest.

Guide for Electronic Submission of Thesis and Dissertation (PDF)

We provide the following templates for your convenience and to help you eliminate common formatting errors. However,  all submitted theses and dissertations must meet the specifications listed in the ETD guide . The manuscript must be a completed document, formatted correctly, with no sections left blank.

• Word Template for Thesis/Dissertation (Word)
• LaTeX Template for Thesis/Dissertation (ZIP)

Notes about the LaTeX Template

• This LaTeX template is for both master's and Ph.D. students. Master's theses must also have an abstract title page.
• Neither The Graduate School nor OIT supports LaTeX beyond providing this template.

Ph.D. and master’s students are required to apply for graduation in  DukeHub  by the established application deadline for the semester in which they plan to graduate.

Review the full graduation guidelines on the  Graduation Information and Deadlines  page. 

When you submit your thesis or dissertation electronically, you will also permit Duke University to make it available online through  DukeSpace  at Duke Libraries. See the pages below for more information about ETDs:

• ETDs Overview
• ETD Availability
• ETD Copyright Information 
• ETD Technical Help 

Check out the writing support  offered by The Graduate School, such as writing spaces, consultations, and access to online writing workshops, communities, and resources.

Graduate Thesis Submission Guide

• Thesis Guide
• Formatting Requirements
• Submitting Your Thesis
• Managing References
• Database Pro Tips
• Avoiding Plagiarism This link opens in a new window
• Discoverability, Embargo, and the Scholarly Conversation
• Open Access Images
• Requesting Permission for Copyrighted Materials
• Thesis Collection This link opens in a new window

Video Walkthrough

How to submit your thesis.

1. Prepare your thesis according to the  formatting requirements  and  title page  templates.

2. Create an account on ProQuest ETD and log in.

3. Within ProQuest's ETD portal, fill out the online form and upload your thesis document as a PDF. You may also upload any additional files relevant to your project separately as supplemental files.

5. After submitting, our library staff will review your submission to check the formatting. If corrections are needed, you will be notified and can modify your submission online.

Frequently Asked Questions

   when is the submission period.

The final deadlines are set by the Registrar's Office, for questions contact [email protected]. Please check with your academic department as they may have earlier internal deadlines for thesis submission. 

  How should I format my thesis document?

  will i be able to upload videos, images, or other documents,   do i need to do anything special when i save my pdf,   can i get a print or bound copy of my thesis,   what graduation date should i put on my title page.

• "February" if degree requirements are completed at the end of Fall Semester.
• "May" if degree requirements are completed at the end of Spring Semester.
• "October" if degree requirements are completed at the end of Summer Semester.

We're Here to Help!

Have questions that aren't answered by this guide? Or are you feeling overwhelmed by the submission process?

Get support by contacting the  Reference Desk:

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• Chat virtually using LibChat—you can find this function in the bottom right corner of  our website , labelled "Live Chat" or "Chat Offline"
• Telephone: 718.636.3704
• Email:  [email protected]
• Next: Formatting Requirements >>
• Last Updated: Apr 9, 2024 10:43 AM
• URL: https://libguides.pratt.edu/thesisguide

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Thesis & Dissertation Submission

Thesis / dissertation submission.

Information about the thesis and dissertation submission process can be found by navigating the topics below. The Academic Services Coordinator can be contacted via email at: [email protected]

Thesis/Dissertation Submission

The PhD dissertation represents independent scholarly work that makes an original contribution to knowledge. It is a demonstration that the PhD candidate has achieved  sufficient mastery in the field to pursue independent research and scholarship. A dissertation for a professional doctorate or a master’s thesis represents advanced scholarly work in keeping with the standards of the field.

Continuous Enrollment

When a program requires a dissertation or thesis, registration in dissertation or thesis coursework is required for at least two semesters. Enrollment in 594 Master’s Thesis or 794 Doctoral Dissertation ensures continuous enrollment until the thesis or dissertation has been submitted to the Graduate School. Degrees will be awarded in the semester in which all requirements have been met, including approval of the final version of the thesis or dissertation and submission of supporting documents with authorized signatures. Documents are processed and manuscripts are read in the order received.

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Spring Thesis Submission Deadline: Monday, May 6

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Formatting Requirements

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Thesis and Dissertation Credit

Thesis track master's students and all PhD students are required to submit their final thesis or dissertation to the Graduate School after the work has been successfully defended and deemed complete by the committee.  All students must complete  the submission process by the deadlines posted on the academic calendar for the desired semester of graduation. 

Details on the submission and formatting process can be found below.   The Graduate School has not prescribed a particular style to be followed in writing a thesis/dissertation. The style chosen must be appropriate to the student’s field of study. However, the Graduate School has adopted standards for form and organization. These standards are outlined in the formatting manual linked on this page.  

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The Graduate School offers a free formatting review to all students submitting a thesis or dissertation.  This review is not required, but is strongly suggested.  To obtain a review, please email your thesis/dissertation, either in PDF or with a sharing link, to [email protected] with 'Thesis Review' as the subject line. Reviews may take up to a week depending on the time of year. 

Students should become familiar with the formatting requirements that are outlined in the thesis manual .  The formatting specifications are based on universal formatting required by many colleges and universities around the country.  These requirements are also mandated by the publisher to ensure that all thesis and dissertations have a consistent format.

Students should not rely solely on previously bound copies of theses for answers on formatting issues. While bound copies may provide ideas for possible procedures, format requirements may have changed. If you have a question, please contact the Graduate School. 

The Graduate School does not create or host any formatting templates (Overleaf, LaTeX, etc.).  Any templates that may exist were created by prior students.  Students are advised caution when using previously created templates as formatting requirements may have changed. 

Final Submission

The final approved thesis/dissertation must be submitted to the Graduate School through ProQuest via the UNH ETD Administrator website by the appropriate deadline as published in the Graduate School calendar. Publishing options include traditional publishing (free) as well as open access publishing (additional cost).  The benefits of each can be found on the ProQuest website.  Students can opt to embargo their thesis (hold publication) if needed, which will delay publishing for a specified period of time.  Bound copies are available for purchase through ProQuest at the time of submission. Students should check with their department to determine if a bound copy is required. All fees are to be paid by the student at the time of submission.

Students are advised not to wait until the last minute to submit their work. Submissions must be received by the published deadline for your intended graduation term unless the Graduate School has granted an extension. The specific deadline for submission for each graduation date is published on the UNH Academic Calendar as well as on our calendar page .

*Under no circumstances will a submission be accepted after the graduation date has passed.

The final version of the thesis must be submitted electronically to the Graduate School via the secure UNH ProQuest ETD Administrator website: http://www.etdadmin.com/unh . Submissions should be made only after a student has successfully passed the defense and has made all the necessary corrections required by their committee. In addition to the ProQuest submission, students will also need to submit the Thesis Submission Form as well as a copy of their signed signature page to the Graduate School Dean's Office .  

ProQuest Thesis/Dissertation submission: Submit the completed and approved thesis/dissertation through ProQuest.  You will be able to choose from two publishing options and will be able to purchase bound copies if desired.

Signature Page: The signature page is created by the student and should be based on the sample template that we provide in the thesis formatting manual.  This page should be signed by all committee members as confirmation that the thesis/dissertation has been approved.  As we understand that not all faculty may be local or able to sign in person, digital or otherwise electronic signatures are permitted.  A hard copy signature page is not required.  The final page should be submitted to the Graduate School as  PDF file. 

Final Submission Form: This form/checklist, found linked at the top of this page, is to be filled out and submitted by the student as confirmation that all steps in the process have been completed.

The submission form and signature page can be submitted as PDF files to [email protected] (preferred).  Pages can also be submitted in person or mailed to the Graduate School Dean's Office in Thompson Hall.

These materials can be submitted in any order.  Once all materials have been received the Graduate School will review the submission.  If there are changes needed, the student will be notified and will be able to make the necessary changes and resubmit.

Students can choose between Traditional Publishing (no cost) or Open Access Publishing.  More information about the publishing options can be found on the ProQuest website at the time of submission.   All publishing fees are the responsibility of the student. 

Thesis/dissertation submissions will be sent for publishing after all degrees are awarded.  Publishing normally takes 8-10 weeks.  Once published, the thesis/dissertations will be made available online through ProQuest as well as through the UNH Library Scholar's Repository.  

Note: If the student opted for an embargo, then release will not be completed until the embargo expires.  In the case of an infinite embargo, the submission will never be made available. 

Students can request bound copies at the time of submission.  The Graduate School does not require students to purchase copies to complete the submission process.  However, some departments may still require/request copies.  Students can select any format for personal bound copies, however, for university use the 8 1/2 x 11 hardcover is recommended.  Payment for any bound copies is the responsibility of the student. 

After publication, bound copies will be printed and mailed to the address the student provided at the time of submission. Students can also order additional bound copies at any time through the ProQuest portal once publication is completed. 

Please contact [email protected] with any questions.

A thesis requires the completion of between 6-10 thesis credits.  Some departments have more specific requirements.  Students who enrolled for more than 10 credits will need to work with the Graduate School to withdraw the excess credits.  

Once the thesis is approved and submitted the department will submit a request to award the CR grade for thesis completion.  The Graduate School monitors thesis grades closely, but it is not unusual for thesis grades to remain incomplete until immediately before the degree is awarded. 

PhD students are required to register for Doctoral Research (999) each semester until their degree is awarded.  Once the dissertation is submitted and approved the department will submit a request to award the CR grade for the dissertation.  Please note that only the most recent registration of 999 will be given a CR.  All other registrations will have a IA grade. 

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Thesis and Dissertation Guide

• « Thesis & Dissertation Resources
• The Graduate School Home

• Introduction
• Copyright Page
• Dedication, Acknowledgements, Preface (optional)
• Table of Contents
• List of Tables, Figures, and Illustrations
• List of Abbreviations
• List of Symbols
• Non-Traditional Formats
• Font Type and Size
• Spacing and Indentation
• Tables, Figures, and Illustrations
• Formatting Previously Published Work
• Internet Distribution
• Open Access
• Registering Copyright
• Using Copyrighted Materials
• Use of Your Own Previously Published Materials

Submission Steps

• Submission Checklist
• Sample Pages

IV. Submission

A Checklist and Sample Pages are provided at the end of this Guide. To expedite the submission process, your work must conform to these guidelines before you submit your document electronically . Please take time before submission to review and comply with these guidelines. You will be required to resubmit your document if revisions are needed, which delays your graduation clearance processing.

Read and follow all information on The Graduate School's Electronic Thesis and Dissertation website.

Completed theses and dissertations must be submitted by the deadlines posted on the Graduation Deadlines website . You are encouraged to submit your document as early as possible to provide ample time for necessary revisions before graduation.

You need to successfully apply to graduate in ConnectCarolina before submitting your document. Your Committee Composition and Exam Report forms (with all approval signatures) should be submitted to The Graduate School before submitting your document.

The time between initial submission and final approval by The Graduate School may also vary due to factors such as proximity to deadlines and your projected graduation date. You will be contacted once your thesis or dissertation has been reviewed by The Graduate School, and you are expected to submit required revisions in a timely manner; please see further details below. Please continue to monitor your email account for notifications until the document is approved.

• Create an account on the ProQuest submission site . Be sure to use an email address that you check regularly (including your junk/spam folder) to prevent delays in communication that will impact graduation clearance. Once the account is created, you can use it to log in and complete the following steps at any time.
• Read and review the information on the ProQuest Instructions page to answer any questions that you may have as you prepare to submit your thesis or dissertation.
• You may convert your document to a PDF a number of ways. You may use the conversion tool provided on the submission site. Other options include using Adobe software (available on campus) or programs and applications such as Microsoft Word 2010 that allow you to print to PDF or save files as a PDF.
• If converted properly, the conversion to PDF format should not affect the quality of the original document.
• See the ProQuest submission site PDF FAQs for more information.
• Review the ProQuest Publishing Options page and select the appropriate publishing options for you. For more information about publishing options, see the section on Distribution above. Select Save & Continue.
• Read and agree to the ProQuest Traditional Publishing Agreement .
• Provide the requested contact information. Be sure to include current, accurate information so that ProQuest and The Graduate School can contact you about your submission. Select Save & Continue.
• Pay careful attention to capitalization and spelling, as this information will be displayed online exactly as it is entered. The keywords and abstract information that you enter will be used to provide online database access to your thesis or dissertation, so accuracy is important.
• Please review the section on your Abstract when submitting this information, especially the tips on keywords and word limits.
• Acceptable media types and information about supplemental files can be found on the ProQuest FAQ page.
• The Graduate School recommends using common file formats that do not require specialized software to open and use. This will increase the likelihood of readers having ready access to the contents of your supplemental files as they review your entire thesis or dissertation.
• The Graduate School recommends that you take care to identify supplemental files as your own. If possible, embed your name and document information within the file contents. You are also encouraged to include your name as a part of the file name. When supplemental files are made accessible online, the file name and the specific contents of the file are the only way to identify to whom the work belongs.
• Electronic file size is limited to 1000 MB total of all files added together. Files can be uploaded in zipped folders.
• Although the ProQuest submission site discusses mailing in documents with very large supplementary files on a CD, DVD, or USB drive, UNC-Chapel Hill will not accept submissions in this manner.
• Choose whether or not you would like ProQuest to file a copyright on your behalf. Please see the section on Registering Copyright for more information. Select Save & Continue.
• Please note The Graduate School cannot take responsibility for your printing job.
• You may order your copies through the ProQuest site at the time of submission or at a later date.
• The Print Stop and Copy Center in the UNC Student Stores will also send documents out to a library bindery on behalf of students. The Print Stop handles payments, provides on-campus customer service, and takes care of the shipping and order tracking. For more information, visit the Print Stop on the third floor of Student Stores or call 919-962-7016.
• You may also find other companies online that offer printing or binding services for theses and dissertations.
• Pay for any applicable fees with a credit card. Expect your card to be charged after you graduate.
• Submit your document by selecting the Submit Dissertation/Thesis button.
• Allow sufficient time for The Graduate School staff to review your document, generally within ten business days of submission. You will be notified via email if revisions are needed, and you must complete all required revisions in a timely manner, usually within 72 hours. Be sure to include an email address that you check regularly in the contact information requested by ProQuest. This email address will be used to contact you with revisions and final approval.
• Once you receive notice that The Graduate School has accepted the final document, no revisions or re-submissions are accepted.

For more details about submission, please visit The Graduate School's Electronic Thesis and Dissertation site and the Frequently Asked Questions on the ProQuest site.

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Scholarly Communication Librarian

At CSUSM, every Master's degree program is required to include a culminating experience. The form of this experience differs according to degree programs, but all Master's students must satisfactorily complete either a thesis, a project or a comprehensive examination. A finished Master's thesis is a scholarly work that is the product of extensive research and related preparation. 

Electronic theses, projects, and dissertations are also known as ETDs . This guide contains all of the information that you will need to submit your thesis, project, or dissertation. Please be aware that this process may take several days. DO NOT wait until the last minute!

The instructions listed on this page are for graduate students at CSUSM. If you are in the Joint Doctoral Program with UCSD, please use the instructions on the tab marked "Joint Doctoral Program with UCSD."

Thesis and Project Deadlines

The ETD submission deadlines are always at noon on the last Thursday that classes are scheduled:

• The Spring 2024 Deadline is May 9th at noon
• The Summer 2024 Deadline is August 8th at noon
• The Fall 2024 Deadline is December 5th at noon

Make sure that you have several days between your project presentation/thesis defense and the submission deadline. You will need that time to get your documents in order and your final edits in.

Extension Requests

If you know that you will not make the deadline or you have an emergency, you may request an extension. Please contact your faculty advisor as soon as you know that you need an extension! Your faculty advisor will need to route the request through your program coordinator!

Graduate Coordinators may request an extension for students by emailing the Office of Graduate Studies with the student's name, program, the reason for the request, and the number of days needed (extensions can be anywhere from one day to a maximum of one week) with a cc to both the thesis/project advisor and Carmen Mitchell. Requests are subject to approval and must be made before the ETD deadline. Any requests made on the day of the deadline (or after the deadline) will not be approved. Note that direct requests from students will be routed back to their graduate coordinator. If you need more than a one week period of time, you will need to enroll for a course the next semester.

• Next: The Submission Process >>
• Last Updated: Dec 11, 2023 2:46 PM
• URL: https://libguides.csusm.edu/thesis_info

• Submitting Your Dissertation
• Introduction

Harvard Griffin GSAS strives to provide students with timely, accurate, and clear information. If you need help understanding a specific policy, please contact the office that administers that policy.

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On this page:

Program Submission

Dissertation acceptance certificate, registrar’s office submission.

• Related Contacts and Forms

Students must submit their dissertation by the date established by their program, generally six to eight weeks prior to the Registrar’s Office dissertation submission deadline and follow the program’s instructions on the number of copies to submit and format (bound or unbound). Please note : Students are responsible for notifying their department of any requested embargoes that were approved at the time of online submission.

Students must complete a dissertation acceptance certificate (DAC), which includes the title of the dissertation and signatures of at least three readers approved by the student’s program. Electronic signatures  from committee members are acceptable. If a DAC is submitted with electronic signatures, an additional DAC with handwritten signatures will not be required. A  document version of the DAC  is available if needed.

Two signatories must be members of the Faculty of Arts and Sciences (FAS); FAS emeriti (including research professors) and faculty members from other Schools at Harvard who hold appointments on Harvard Griffin GSAS degree committees are authorized to sign DACs as FAS members. Harvard Griffin GSAS strongly recommends that the chair of the dissertation committee be a member of FAS. If approved by the department, it is possible to have co-chairs of the dissertation committee as long as one is a member of FAS.  The title and the student name on the DAC must read exactly as it does on the title page of the dissertation, meaning if you use your full middle name or middle initial on one document, it must be the same on the other document. 

The DAC must additionally be uploaded as a separate "Administrative Document" when submitting the electronic dissertation to ProQuest ETD . All DACs are forwarded to the Harvard University Archives.

A copy of the signed DAC should appear before the title page of the online dissertation submission; no page number should be assigned to the DAC. The DAC will be included in all copies of the dissertation.

Students must submit their dissertation in PDF format to the FAS Registrar’s Office through ProQuest ETD by the deadline established for each degree conferral date (see the Degree Calendar  or the  Registrar’s Office website .  Please carefully review your dissertation formatting  before submitting online. Formatting errors may prevent you from receiving your degree.  During the submission process, students are asked to upload a separate copy of the signed DAC, approve two license agreements, and complete two surveys (the Harvard Griffin GSAS Employment Exit Survey and the Survey of Earned Doctorates). If you are requesting an embargo of more than two years, you will need to submit a signed approval form from the department's Director of Graduate Studies (DGS) with your dissertation submission.

The Registrar’s Office will review the dissertation for compliance and will contact the student to confirm acceptance or to request alterations.

In very rare cases, a dissertation may require redaction, which is the process of obscuring or removing sensitive information for distribution. If sensitive or potentially harmful material appears in the dissertation (e.g., commercially sensitive information, sensitive personal data, risk of harmful retribution, etc.), a student should contact the  Office for Scholarly Communication .

Contact Info

Registrar's Office   Faculty of Arts and Sciences  Harvard University  Richard A. and Susan F. Smith Campus Center Office  1350 Massachusetts Avenue, Suite 450  Cambridge, Massachusetts 02138

Tel: 617-495-1543  Fax: 617-495-0815

Office Hours: 10:30 a.m.-4:00 p.m., Monday through Friday

For additional questions, please  send us a message .

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Thesis/Dissertation

Vireo Thesis and Dissertation LibGuide with Instructions

Direct Link to Vireo for Document Submission

Students must upload the thesis or dissertation electronic document into Vireo by the published deadline for the term in which they would like to graduate. The deadlines are found in the Processing Calendar housed within the Academic Calendar. They are also posted to the Vireo website.

If the document was uploaded after the deadline, the student should assume they will graduate in the following semester and should register for at least 1 credit of 7000 or 9000. Students on an F1 visa must enroll in face-to-face courses in the term of graduation. Summer registration is not required for graduation unless the student is on an F1 visa or additional credits are needed for degree requirements. Deadlines for future semesters are published in the Academic Calendar for the term. Open the calendar for the semester of interest, then click the link at the top right corner to go to the Student Application and Processing Calendar for that term.            

For a graduation in Spring 2024: April 12, 2024 For a graduation in Summer 2024:  July 15, 2024 For a graduation in Fall 2024:  November 22, 2024 For a graduation in Spring 2025:  April 18, 2025

The Graduate Catalog has the policy for the deadline:

The thesis or dissertation must be submitted at least ten days prior to the last day of classes of the student’s intended semester of graduation.

Once a document is uploaded, the Graduate School begins its review and the student is obligated to check ECU email daily to ensure communication about requested edits is acted upon quickly. Graduation can be moved to the next semester (with required enrollment) if edits are not made quickly. If all edits are made and the Graduate School sends its approval to the Registrar by the day before the next semester’s first day of classes, the student will graduate in the intended term. If edits and approval are not final until after classes have started in a subsequent term, then the student will graduate in that new term and enrollment may be required.

Questions about continuous enrollment for graduating students or the thesis/dissertation approval process can be directed to Dr. Michelle Eble ( [email protected] ).

Thesis-Dissertation Forms

NOTE: Docusign forms have a 45-day expiration.  If all signatures are not obtained within 45 days, the form expires and a new one must be completed.  Please encourage students and committee members to monitor their email daily once a student has generated a Docusign form from the list below. 

• Thesis to Non-Thesis Change Form (PDF)
• Master’s Thesis Pre-Thesis Research Approval INSTRUCTIONS (PDF)
• Master’s Thesis Pre-Thesis Research Approval FORM (Docusign)
• Co-Directors Master’s Thesis Pre-Thesis Research Approval (Docusign; use this form when there are co-directors for the thesis)
• Advancement to Doctoral Candidacy INSTRUCTIONS (PDF)
• Advancement to Doctoral Candidacy FORM (Docusign)
• Instructions for using Docusign Signature Pages
• Dissertation Signature Page (Docusign)
• Thesis Signature Page (Docusign)
• LibGuide for instructions on uploading theses and dissertations
• Direct link to VIREO submission portal for theses and dissertations

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Dissertations and Theses

The dissertation is the hallmark of the research expertise demonstrated by a doctoral student. It is a scholarly contribution to knowledge in the student’s area of specialization. By researching and writing a dissertation, the student is expected to demonstrate a high level of knowledge and the capability to function as an independent scholar. 

A thesis is a hallmark of some master’s programs. It is a piece of original research, generally less comprehensive than a dissertation, and is meant to show the student’s knowledge of an area of specialization.  

Document Preparation

PhD and master’s students are responsible for meeting all requirements for preparing theses and dissertations. They are expected to confer with their advisors about disciplinary and program expectations and to follow Graduate School procedure requirements.

The Graduate School’s format review is in place to help the document submission process go smoothly for the student. Format reviews for PhD dissertations and master’s theses can be done remotely or in-person. The format review is required at or before the two-week notice of the final defense. 

Access and Distribution

Ohio State has agreements with two organizations— OhioLINK   and   ProQuest/UMI Dissertation Publishing —that store and provide access to Ohio State theses and dissertations.  

Examinations

Graduate degree examinations are a major milestone in all graduate students’ pursuit of their graduate degree. Much hinges on the successful completion of these examinations, including the ability to continue in a graduate program. 

The rules and processes set by the Graduate School ensure the integrity of these examinations for graduate students, the graduate faculty, and for Ohio State. 

Final Semester

During your final semester as a graduate student there are many activities that lead up to commencement and receiving your degree. Complete the final semester checklist and learn more about commencement activities.

Graduation Calendar

Select your expected graduation term below to see specific dates concerning when to apply for graduation, complete your examinations and reports, submit approved thesis and dissertation, commencement, and the end-of semester deadline.

Applications to Graduate Due 1  : January 26, 2024

Examinations and Reports completed by 2  : April 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : April 19, 2024

Commencement 4  : May 5, 2024

End of Semester Deadline 5  : May 6, 2024

Applications to Graduate Due 1  : May 24, 2024

Examinations and Reports completed by 2  : July 12, 2024

Approved thesis and dissertation submitted and accepted by 3  : July 19, 2024

Commencement 4  : August 4, 2024

End of Semester Deadline 5  : August 19, 2024

Applications to Graduate Due 1  : September 6, 2024

Examinations and Reports completed by 2  : November 22, 2024

Approved thesis and dissertation submitted and accepted by 3  : November 27, 2024

Commencement 4  : December 15, 2024

End of Semester Deadline 5  : January 3, 2025

Applications to Graduate Due 1  : January 24, 2025

Examinations and Reports completed by 2  : April 11, 2025

Approved thesis and dissertation submitted and accepted by 3  : April 18, 2025

Commencement 4  : May 4, 2025

End of Semester Deadline 5  : May 5, 2025

1  Applications to graduate include current semester or End-of-Semester deadline. Applications must be received by close of business.

2 Format reviews may occur electronically or in person at the Graduate School during announced business hours.  Both options require submitting a digital version of the dissertation or DMA document draft in a PDF format to  [email protected] .  

3  Approved documents must be submitted via OhioLINK and accepted by the Graduate School by the close of business before the Report on Final Document will be processed.

4  Students not attending commencement must complete the commencement section on the Application to Graduate to indicate how their diploma should be disbursed.

5  A degree applicant who does not meet published graduation deadlines but who does complete all degree requirements by the last business day prior to the first day of classes for the following semester or summer term will graduate the following semester or summer term without registering or paying fees

Still Have Questions?

Dissertations & Theses 614-292-6031 [email protected]

Doctoral Exams, Master's Examination, Graduation Requirements 614-292-6031 [email protected]

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Thesis & Dissertation

The University of Florida Graduate School’s Thesis & Dissertation team helps you format and submit your master’s thesis or doctoral dissertation.

As you work on that crowning achievement of your graduate education experience, our Thesis & Dissertation team can inform you about policy and procedure, lead you to helpful resources, and offer sage advice so that you complete and submit your final document on time for graduation.

Learn more on their section of our Graduate Student Success Center's website by clicking here: Thesis & Dissertation .

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Checklist: Submitting My Dissertation or Thesis

Main navigation.

The following checklist includes all items that should be prepared in order to complete the submission of your dissertation or thesis, using the Axess Dissertation and Thesis Center  

We recommend that you take all necessary steps in order to upload your dissertation or thesis in time to meet all of the applicable posted deadlines and give your Final Reader plenty of time to approve the dissertation or thesis once it has been uploaded.

Prior to Online Submission

• Enroll in the quarter for which you intend to submit
• File online “Application to Graduate” through Axess by the appropriate deadline.
• Submit Reading Committee Signature Page requirement online.
• If a committee member is missing, or has been assigned an incorrect role, meet with your department who maintains reading committees and changes permitted within policy.
• For thesis: The name of your Thesis Advisor and designate them as your Final Reader.
• Confirm with your department that your candidacy is valid through your degree conferral date.
• Confirm with your department that you have completed all required university Milestones .
• Review Copyright Considerations for Authors of Electronic Theses and Dissertations . Discuss embargo and other release options with your co-authors and advisor before preparing the submission online.
• For students submitting a dissertation: Complete the Survey of Earned Doctorates .

During Online Submission 

Ensure your electronic dissertation or thesis is formatted following these guidelines:

• One electronic copy of the dissertation or thesis in PDF format.
• For D.M.A Composition students, score page size is 11" x 17".
• Type size 10, 11, or 12 point. Smaller fonts are acceptable for tables, captions, etc. 
• Font style is New Times Roman. If applicable, mathematic/scientific notation fonts are embedded in the PDF file.
• Line spacing of dissertation or thesis text is 1.5 or 2.
• Margins are 1.5 inches on the binding edge and 1 inch on all other sides.
• Text is divided correctly.
• Title page is formatted correctly.
• No signature page or copyright page is included.
• Pagination begins with the first page of the Abstract (page “iv” or if formatted for double-sided printing with the Abstract to appear on the right page, then pagination begins with a blank page as page "iv"). Pagination is continuous and placement of numbers is consistent throughout the manuscript.
• Dissertation contains no multimedia or large images embedded into the PDF file.
• The dissertation or thesis is ready-for-publication in appearance. All pages and sections are in order.
• The dissertation or thesis contains no unnumbered pages, except for the title page which is unpaginated, but is assumed page 'i'.
• PDF file size does not exceed 1 GB.
• PDF file has no encryption or other security measures applied.
• One version of the abstract, containing no special text formatting or HTML, entered into an online submission form.
• File size(s) do not exceed 1 GB. 
• Short description or label is applied to each file after upload. 
• Maximum 20 supplemental files.
• Agree to Stanford University publication license.
• Optional: Limit amount of dissertation or thesis content available via third-party distributors.
• Optional: Creative Commons license selected and applied.
• Optional: Delayed release (embargo) of the dissertation or thesis.
• Written permission from the appropriate copyright holder(s) to reproduce any copyrighted material in the dissertation or thesis. Each letter is formatted and uploaded as a single PDF file. Maximum 10 permission files.

After Online Submission

• Confirm via Axess that your designated Final Reader certifies the submission by noon of the final submission deadline date .
• For students submitting a dissertation, if you haven't done so already: Complete the Survey of Earned Doctorates .

Main navigation

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• What is myThesis?
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The next deadline for initial and final thesis submissions is April 15 th . For initial thesis submission, your myThesis status should be “Eval. Authorized by GPD” by midnight, April 15 th . This means your submissions was approved by the supervisor(s) and GPD.

Initial Thesis Submission

Master's students, doctoral students.

Click the button below to access myThesis:

Important Information about deadlines and registration

For each of the three annual dates for conferring degrees/convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page .

• Please note: some Units* enforce earlier submission deadlines than those listed by GPS, always check with your respective Graduate Unit.

Initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt you from registration fees. You must be registered in the appropriate degree program at the time of initial thesis submission.

An initial thesis submission will prompt the GPS Thesis Unit to automatically add your name to the graduation list for either the current or following term. Thesis students do not apply to graduate as a thesis submission is an indication of readiness for evaluation and subsequent completion of degree.

Students who are no longer registered at McGill must be readmitted to be eligible for thesis examination.

You may submit your thesis at any time during the year.

• If you are submitting a revised thesis, please follow these instructions.

*Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide program.

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License . Graduate and Postdoctoral Studies, McGill University .

Department and University Information

Graduate and postdoctoral studies.

Dissertation and Thesis Guidelines

• MA/MS/PhD Students: Next Steps for Online Submission
• MFA Students: Next Steps for Online Submission
• The Submission Process at a Glance
• Common Formatting Issues
• Frequently Asked Questions and Tutorials

Dissertations and Theses Librarian

You can get help for research in several ways.

Contact  the Scholarly Communications librarian, Kristin Laughtin-Dunker, at  [email protected] or (714) 532-7769

Call the Reference Desk at (714) 532-7714

Chat with us at LibChat during  Reference Desk hours

Email us at Quick Reference

Ask  the  KnowledgeBase

Submission Guidelines  

All students must begin the submission process by following the Initial Steps for Library Submission detailed further down this page.

After receiving library approval, students will be given directions to proceed with online submission of their thesis or dissertation. Chapman University students are required to submit their thesis or dissertation online to Chapman University Digital Commons and  ProQuest Dissertations & Theses Global . Only MFA students are exempt from the requirement to submit to ProQuest Dissertations & Theses Global.

• Library Workshop Slides: Submitting Your Dissertation or Thesis to the Library

Upcoming Workshops

• Submitting Your Thesis or Dissertation to the Library (in-person): Thursday, April 11, 2024 at 2:00
• Submitting Your Thesis or Dissertation to the Library (online): Friday, April 12, 2024 at 4:00

Deadlines for Completion of Library Requirements

In order to meet all deadlines for conferral of graduate degrees, the library submission process (including submission to Chapman University Digital Commons and ProQuest Dissertations & Theses Global, as applicable) must be completed by 5:00 p.m. Pacific time on the following dates as per the deadlines set by the Office of the Associate Vice President for Graduate Education :

• Spring 2024 : May 10, 2024

It is recommended to make the initial submission to the library at least one week in advance of these dates to allow time for any necessary revisions. Do not count on being able to start and complete the library submission process on the due date.

Checklists and Fillable Templates

Checklist and formatting requirements.

The Dissertation/Thesis Checklist is mandatory for all library submissions . The Checklist allows the Committee Chair and the Leatherby Libraries' Dissertations and Theses Librarian to verify that all format requirements have been completed properly. Please use the appropriate checklist for your program.

• MA/MS Thesis Checklist Last updated: 09/07/2021
• MFA Thesis Checklist Last updated: 08/29/2023
• Ph.D. Dissertation Checklist Last updated: 09/07/2021

Fillable Templates (optional) Though you are not required to use them, fillable templates for your thesis and dissertation are also provided to use during the writing process. Please note that these templates are optional and are offered on an as-is basis . They are not formatted according to a single citation style (APA, Chicago, MLA, etc.), and thus their specific formatting may not be ideal for all dissertations and theses. You may customize the look of many elements in the template or create your own document from scratch, so long as the elements required by the checklist are formatted appropriately. In the case of any discrepancies between checklist and template, the checklist has authority and is the final word on formatting requirements.

If you have any questions about the checklist or templates, please check the Formatting Questions tab of the  Frequently Asked Questions  page.

• MA/MS Thesis Template
• MFA Thesis Template Please note: A previous version of this template from August 2023 had an issue with incorrect Roman numeral page numbers.
• Ph.D. Dissertation Template

Steps for Library Submission

Initial steps for library submission.

• Complete the appropriate Checklist (above) and obtain the necessary signature(s) from the committee chair or advisor. (Please check the "Last updated" dates above to ensure you are using the current version of the checklist for your discipline. We cannot accept older versions of the checklist.)  

Email the following to the Dissertations and Theses Librarian at [email protected] as two separate files:

Signed checklist , with both pages in one file.

The dissertation or thesis , with signed approval page. PDF format is preferred.

Submissions without signatures or using an older version of a checklist will not be accepted .

• The Dissertations and Theses Librarian will evaluate the dissertation/thesis for compliance.  Please allow at least 2 business days for a response. If changes are needed, the Dissertations and Theses Librarian will contact the student. The library will review each dissertation/thesis up to  two times  (including the initial review). If the dissertation/thesis does not meet the formatting requirements after two reviews, the student may be asked to work with a professional editor and/or have their chair review and submit a new checklist.

Solutions to many common formatting issues are available under the Formatting Questions tab of the  Frequently Asked Questions  page.

• If no changes are needed, the Dissertations and Theses Librarian sends an approval email to the student with instructions to move on to the appropriate next steps for online submission.
• Next: MA/MS/PhD Students: Next Steps for Online Submission >>
• Last Updated: Apr 18, 2024 8:40 AM
• URL: https://libguides.chapman.edu/dissertations

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Electronic Theses and Dissertation Submissions

Thesis/Dissertation Office, 466 West Circle Drive, 2nd floor, Chittenden Hall, East Lansing, MI 48824

Phone: 517-353-3220; Email: [email protected] .

The links below provide instructions on what needs to be completed and approved by the Graduate School in order to graduate.

Each semester has a firm submission deadline by which students must submit their thesis/dissertation to ProQuest. The document must have been successfully defended, corrections from the committee addressed and is to be a final version. After submission it may take several days for the Graduate School to review and approve the documents, especially if formatting revisions are needed. Each semester has a final deadline (usually 2 weeks later) by which students must have all required paperwork turned in, all milestones completed and their thesis/dissertation accepted by the Graduate School. 

• Printable Formatting Guide (PDF) Note the absence of List of Tables and List of Figures in the new formatting guide. These sections are generally not necessary and leaving them out helps quicken the review process. Also note that the Table of Contents is more useful when entries are limited to chapter-level headings or chapter-level headings and first-level subheadings.
• Printable Sample Pages (PDF) This includes examples of the title page, abstract, copyright, dedication page, preface, bibliography, table of contents, etc.
• Master’s Title Page Template
• Dissertation Title Page Template
• Dissertation Title Page with Dual Degree Template
• Spring 2024 Electronic Thesis and Dissertation Formatting Tutorial (PDF)
• Spring 2024 Electronic Thesis and Dissertation Formatting Tutorial (Video)
• All Plan A Master’s and all Doctoral students must turn in the Approval form.
• The Approval form is taken as evidence that the document has been examined and approved by the major professor or thesis/dissertation director. It also serves to document compliance with the appropriate Institutional Review Board for the use of human and vertebrate animals for research.
• Supplemental files may be included with the electronic submission of the thesis or dissertation in the student’s ProQuest account ONLY if the files have been approved by the faculty advisor/committee on the Approval Form.
• ETD Approval Form

Human Research Protection Program

• If human subjects were used in your research, the IRB letter (on letterhead from the Human Research Protection office) should be uploaded with your electronic Approval Form.
• The IRB number that is to appear your approval form is the “Approved” number on the IRB letter (e.g. STUDY00004871 or AMEND202100608), not the application number (e.g. i45603).
• Sending a screenshot from the “CLICK” site where you are listed as a researcher (CLICK photo must start at the green box that says “APPROVED” and extend so it includes information in the “Contacts” tab below the flow chart) OR
• Having your PI send an email to [email protected] stating the IRB number, the project title, and that you are an approved researcher on the project.  (If you used animal subjects, your name does not need to appear on the IACUC letter.)  

MSU Requirements

MSU IRB review and approval or an exempt determination is required for all projects that involve research or clinical investigations with human subjects conducted by faculty, staff, students, or agents of MSU before initiation of any human subject research activities.

For those projects that may qualify as exempt from IRB approval, an exempt determination must be obtained from the MSU IRB office prior to initiation of the human subject research. For those projects that do not qualify as exempt, IRB approval must be obtained prior to initiation of the human subject research.

Please note: your thesis or dissertation may be rejected if you did not obtain IRB approval prior to the start of your research, if your IRB request was backdated or if your review request was denied by the Human Research Protection office. For further information, please see the Human Research Protection Program website at:  https://hrpp.msu.edu/ . Phone: 517-355-2180. Email:  [email protected] .

Animal Care Program

• If vertebrate animals were used in your research, the IACUC (AUF) letter (on letterhead from the Animal Care Program office) should be uploaded with your electronic Approval Form.
• The IACUC (AUF) number that is to appear on your approval form is the “IACUC ID” number on the IACUC letter (i.e.: PROTO201800030).

Activities Needing Approval

Any ownership or use of animals for research, teaching, testing, or public outreach by or for MSU must be approved by the IACUC. Some activities are exempt but check first.

Check with the IACUC before you do any of these:

• breed, buy, or conduct research involving animals
• study wild animals
• conduct farming and food production with animals
• euthanize an animal
• import or export animals
• test products, procedures, or treatments on animals
• transport animals
• initiate a new project
• add a new procedure or controlled substance
• change your protocol
• change the breed you are using
• schedule a public performance or demonstration with animals

Get approval before you begin ANY activities involving animals.

The  laws and guidelines  for using animals are numerous. Non-compliance can affect animal care. Non-compliance will be costly to the investigator and the University (such as damage to our reputation and funding). The IACUC committee and staff have up-to-date information on legislation and regulations and contacts with agencies providing guidelines for the care and use of animals.

Please note: your thesis or dissertation may be rejected if you did not obtain IACUC approval prior to the start of your research, if your IACUC request was backdated or if your review request was denied by the Animal Care Program office. For further information, please see the Animal Care Program/IACUC website at:  https://animalcare.msu.edu/iacuc/index.html . Phone: 517-432-8103. Email:  [email protected] .

• Please take a few moments to complete this survey the semester that you plan to graduate. Only students who have applied for graduation will have access to this online survey. Your participation is important and is greatly appreciated by the Graduate School. The survey will ask you questions about your educational experience in your graduate program. The Graduate School uses data from this survey when reviewing graduate programs and to guide decisions about services and initiatives for graduate students.
• Doctoral students:  https://www.egr.msu.edu/doctoral/survey
• Master’s students:  https://msu.12twenty.com
• Enter your MSU NetID (Login name) and password.
• Complete all items on the survey. When finished, click Submit.
• If you cannot open the survey, please contact the Graduate School by email at  [email protected]  and include your name, student ID#, degree level (PhD, MA, MS, etc), and the semester of graduation. You will then be notified when you are able to access the survey.
• The Survey of Earned Doctorates is the definitive source of information on the nation’s new research doctorates. Sponsored by the National Science Foundation and five other federal agencies and conducted by RTI, the SED is critical to the understanding in what specialty areas doctorates are produced and their post-graduation employment plans.
• Results are used by government as well as academic institutions to make decisions about graduate education funding, developing new programs and supporting existing ones.
• Michigan State University REQUIRES verification of completion of the survey. When you submit your survey, a notification of completion will automatically be sent to the Graduate School office. It is recommended that at the end of the survey, you also have a copy of the “certificate of completion” emailed to your personal email for your records.
• The registration URL for the survey is:  https://sed-ncses.org . You will receive an email with a PIN and password as well as the URL to the survey upon registering.
• Confidentiality Assurance: The information provided in the survey questionnaire remains confidential and is safeguarded in accordance with the Privacy Act of 1974 and the NSF Act of 1950, as amended. The survey data are reported only in aggregate form or in a manner that does not identify information about the individual.
• Questions about the survey may be directed to RTI at  [email protected]  or at 1-877-256-8167.
• You may submit your document to ProQuest once you have successfully defended your thesis or dissertation and you have made the corrections that your committee wishes you to make.  Do not submit your document prior to your defense. 
• Go to  www.etdadmin.com/grad.msu  and follow the directions for submitting your thesis/dissertation to Michigan State University via ProQuest.
• When creating your account be sure to use an email address that you use regularly. In order to continue the submission process, you will be asked to “confirm” your account using the email address you provided. This is the email address that all correspondence from the Graduate School regarding your document will go.
• Once you “confirm” your account, you are ready to begin the submission process. Please be sure you are on the Michigan State University website within ProQuest. 
• The submission steps are listed on the left side of the screen in the ProQuest website. As each step is completed, a check mark will appear in the appropriate box indicating that you have completed that step. In order to make your initial submission, you must go through each step of the process.
• Once you submit to ProQuest, your electronic submission will be reviewed by a Michigan State University Graduate School Administrator for possible formatting revisions and/or required paperwork before it is “officially” accepted and delivered to ProQuest for publishing.
• You may expect a response with necessary corrections or paperwork from the Graduate School within two business days from the time we receive your electronic submission (or resubmission). NOTE: Response times increase dramatically closer to deadline dates.
• Once all corrections have been made and all necessary paperwork has been turned in to the Graduate School, your document will be accepted and delivered to ProQuest for publishing.
• Please contact ProQuest directly at 800-521-0600 with any technical questions regarding your submission or any questions regarding an order you placed.
• If you wish to have ProQuest file a copyright on your behalf, the current fee is $75.00 and must be paid to ProQuest when you create your submission.  You must be the sole author of the entire document for ProQuest to file for a copyright on your behalf.
• For information regarding a publication hold/embargo on your thesis/dissertation please go to the Embargo link .

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Submit Your ETD

Submission deadlines, summer 2024 submissions  are due august 2, 2024 @ 5:00pm, research repository - login & submission .

• Go to the  WVU Research Repository
• Choose "Submit Research" in the left panel
• Select "Graduate Theses, Dissertations, and Problem Reports"
• Click "Log in with your WVU ID"
• Please complete all sections online, paying attention to "Document Type," which will dictate your web distribution as outlined below, as well as "Embargo" options.
• Please  contact us  if you have questions regarding the submission process. The ETD Office will be happy to help! In-person and telephone appointments are also available.

Web Distribution Options at WVU

Upon completion of the ETD approval process, your thesis or dissertation is deposited into the  Research Repository@WVU . When submitting your ETD paperwork you choose how you would like your ETD to be made available.

Open Access

• The University and ETD Task Force recommend making your ETD freely available worldwide.  All ETD's submitted with a "Thesis" or "Dissertation" document type will, by default, be open access.
• Historically, this option was perceived by some publishers as “publishing” the work, thus they may have seen a conflict with this level of distribution of the thesis or dissertation. However, today the vast majority of publishers support the archiving of a thesis or dissertation in an open access institutional repository such as the WVU ETD collection.
• Students may choose “Open Access” at WVU while simultaneously choosing “Traditional Publishing” option via ProQuest (included in base ETD submission fee) at no additional cost.

Campus Access

• This is a special exception allowed for MFA Creative Writing program students, activated by selecting the "MFA Creative Writing Thesis" document type.
• Makes the ETD freely available only to the WVU community (via login to the WVU ETD system) and as requested through the OCLC Interlibrary Loan (ILL) lending program.
• Access will be provided by interlibrary sharing of electronic or printed copies as requested.
• Campus only distribution will continue from year to year without special notification for a period of up to five years after the submission date, after which time it will revert to ‘World Wide Distribution’. You may change the Web distribution to “World” access at any time by sending an email to  [email protected] .
• This option addresses situations such as when a book or article is planned, and the book or journal publisher is concerned that prior publishing through a digital library will negatively impact on sales.
• Limiting distribution to “Campus Only” is generally accepted to be the equivalent to the “paper copy on the shelf.”
• Our best advice is for the student to contact prospective publishers to learn about their publishing policy. Many publishers have this information provided on their Web sites; if not, usually a simple email query to the editor will resolve any questions.
• Select this option by applying an "embargo" to any document type.  You will see embargo options under "Access Options" on the submission form.  The default is "Open Access: no restrictions."  You may change this to "1 year embargo" or either of two options for "Permanent embargo."  A second drop-down requires you specify the reason for an embargo.
• These options secure the entire work for patent, proprietary, data sensitivity and/or third-party funding sponsorship purposes for a period of one year or permanently.
• During this period the copyright owner also agrees not to exercise her/his ownership rights, including public use in future works, without prior authorization from West Virginia University.
• At the end of a one year embargo, either the student or proxy may request an automatic extension for one additional year. 
• You must include a signed form for  One Year or Permanent embargo with a thesis or dissertation you wish to embargo.
• Students (or designated proxies) may change the Web distribution to open access at any time by sending an email to  [email protected] .

What Happens After You Submit? 

• 2. Thesis submission
• Information and services
• Higher Degree by Research

If you have submitted your thesis for examination via UQ eSpace please read this document for information on how your examination will progress.

• iThenticate similarity report
• UQRDM upload
• COVID Impact Statement
• After your thesis is submitted

1. Overview

Uploading your thesis for examination is a 2-step process:

• iThenticate Similarity Report: Generate and share your iThenticate similarity report with your principal advisor.
• UQRDM Upload : Upload files separately: Thesis + Abstract + iThenticate report + COVID impact statement (DOCX, 28.7 KB) (if applicable). Note: name your files based on the content type (thesis, abstract, etc.).

Should you require assistance, please contact the Graduate School .

You can find instructions on how to track the examination via the HTE request on our systems training hub guide . 

If you feel you are not ready to submit, read our Thesis Submission Date and Scholarship Extension information.

• 1. Thesis preparation
• 3. Thesis examination
• 4. Award of degree
• Thesis submission date and scholarship extension

Need assistance?

Chat to the Graduate School Team

Like what you're reading?

How to create a great thesis defense presentation: everything you need to know

Get your team on prezi – watch this on demand video.

Anete Ezera April 13, 2024

Ready to take on your thesis defense presentation? It’s not just about wrapping up years of study; it’s your moment to share your insights and the impact of your work. A standout presentation can make all the difference. It’s your chance to highlight the essentials and really connect with your audience.

This is where Prezi comes into play. Forget about flipping through slide after slide. With Prezi, you craft a narrative that pulls your audience in. It simplifies the complex, ensuring your key points hit home. Let’s explore how Prezi can help transform your thesis defense into a successful presentation.

What is a thesis defense presentation and why are they needed? 

Whether you’re preparing for a master’s thesis defense or a Ph.D. thesis defense, this final step in your academic journey is the one with the most significance, as it dramatically influences your final grade. It’s also your chance to display the dedication and effort you’ve put into your research, a way to demonstrate how significant your work is. 

So, why is this such a big deal? A good presentation helps convince your teachers that your research is solid and makes a difference in your field. It’s your time to answer questions, show that your research methods were sound, and point out what’s new and interesting about your work. In the end, a great thesis defense presentation helps you finish strong and makes sure you leave a lasting impression as you wrap up this chapter of your academic life.

Best practices for making a successful thesis defense presentation 

In order to craft a standout thesis defense presentation, you need to do more than just deliver research findings. Here are some key strategies to ensure success, and how Prezi can play a crucial role in elevating your presentation.

Start with a strong introduction

Kick-off with an engaging introduction that lays out your research question, its significance, and your objectives. This initial segment grabs attention and sets the tone. Using Prezi’s zoom feature can make your introduction pop by visually underscoring key points, helping your audience grasp the importance of your work right from the start.

Organize your presentation clearly

A coherent structure is essential for guiding your audience through your thesis defense presentation. Prezi can help by offering a map view of your content’s layout upfront, providing a clear path through your introduction, methodology, results, and conclusion. This clarity keeps your audience engaged and makes your arguments easier to follow.

Incorporate multimedia elements

Adding multimedia elements like videos, audio clips, and animations can greatly improve the appeal of your thesis defense presentation. Prezi supports the seamless integration of these elements, allowing you to bring your research to life in a more vibrant and engaging way. Videos can serve as powerful testimonials or demonstrations, while animations can help illustrate complex processes or changes over time. This variety keeps your audience engaged and helps convey your message in a more exciting way.

Simplify complex data

Your findings need to be presented in a way that’s easy for your audience to understand. Prezi shines here, with tools that transform intricate data into clear, engaging visuals. By implementing charts and graphs into your presentation, you can make your data stand out and support your narrative effectively.

Engage your audience

Make your thesis defense a two-way conversation by interacting with your audience. Whether it’s through questions, feedback, or direct participation, engagement is key. Prezi allows for a flexible presentation style, letting you navigate sections in response to audience input, creating a dynamic and engaging experience.

Highlight key takeaways

Emphasize the key takeaways of your research throughout your presentation to ensure your audience grasps the most critical aspects of your work. With Prezi, you can use spotlighting and strategic zooming to draw attention to these takeaways, making them stand out. This method helps reinforce your main points, ensuring they stick with your audience long after your presentation concludes. By clearly defining what your audience should remember, you guide their understanding and appreciation of your research’s value and implications.

Practice makes perfect

Confidence in delivery comes from thorough practice. Familiarize yourself with every aspect of your thesis defense presentation, including timing, voice control, and gestures. Prezi Video is a great tool for rehearsing, as it allows you to blend your presentation materials with your on-camera performance, mirroring the live defense setting and helping you polish your delivery.

End with a lasting impression

Conclude your presentation powerfully by summarizing your main findings, their implications, and future research directions. Prezi’s ability to zoom out and show the big picture at your conclusion helps reinforce how each section of your presentation contributes to your overall thesis, ensuring your research leaves a memorable impact on your audience.

By using these tips and taking advantage of what Prezi offers, you can make your thesis defense presentation really stand out. It’ll not only hit the mark with your audience but also clearly show why your research matters.

Meeting tight deadlines with Prezi 

Facing a looming deadline for your thesis defense presentation? Prezi offers smart solutions to help you create a polished and engaging presentation quickly, even if it feels like you’re down to the wire.

A closer look at Prezi AI features

Prezi AI is a standout feature for those pressed for time. It assists in structuring your presentation efficiently, suggesting design elements and layouts that elevate your content. This AI-driven approach means you can develop a presentation that looks meticulously planned and executed in a fraction of the time it would normally take. The result? A presentation that communicates the depth and value of your research clearly and effectively, without the last-minute rush being evident. Here’s what Prezi AI can do:

• Streamlined creation process: At the core of Prezi’s efficiency is the AI presentation creator . Perfect for those last-minute crunch times, it’s designed to tackle tight deadlines with ease.
• Easy start: Kick off your presentation creation with just a click on the “Create with AI” button. Prezi AI guides you through a smooth process, transforming your initial ideas or keywords into a structured and visually appealing narrative.
• Visual impact: There’s no need to dive deep into design details. Simply provide some basic input, and Prezi AI will craft it into a presentation that grabs and holds your audience’s attention, making your thesis defense visually compelling.
• AI text editing: Spending too much time fine-tuning your message? Prezi AI text editing features can help. Whether you need to expand on a concept, clarify complex terms, or condense your content without losing impact, Prezi AI streamlines these tasks.
• Content refinement: Adjust text length for deeper explanation, simplify language for better understanding, and ensure your presentation’s content is precise and to the point. Prezi AI editing tools help you refine your message quickly, so you can focus on the essence of your research.

Using Prezi Video for remote thesis defense presentations

For remote thesis defenses, Prezi Video steps up to ensure your presentation stands out. It integrates your on-screen presence alongside your presentation content, creating a more personal and engaging experience for your audience. This is crucial in maintaining attention and interest, particularly in a virtual format where keeping your audience engaged presents additional challenges. Prezi Video makes it seem as though you’re presenting live alongside your slides, helping to simulate the in-person defense experience and keep your audience focused on what you’re saying.

Using these advanced Prezi features, you can overcome tight deadlines with confidence, ensuring your thesis defense presentation is both impactful and memorable, no matter the time constraints.

The Prezi experience: what users have to say 

Prezi users have shared compelling insights on how the platform’s unique features have revolutionized their presentations. Here’s how their experiences can inspire your thesis defense presentation:

Storytelling with Prezi

Javier Schwersensky highlights the narrative power of Prezi: “This is a tool that is going to put you ahead of other people and make you look professional and make your ideas stand out,” he remarks. For your thesis defense, this means Prezi can help you craft a narrative that not only presents your research but tells a story that captures and retains the committee’s interest.

Flexibility and creativity

Tamara Montag-Smit appreciates Prezi for its “functionality of the presentation that allows you to present in a nonlinear manner.” This flexibility is key in a thesis defense, allowing you to adapt your presentation flow in real time based on your audience’s engagement or questions, ensuring a more dynamic and interactive defense.

The open canvas

Vitek Dočekal values Prezi’s open canvas , which offers “creative freedom” and the ability to “create a mind map and determine how to best present my ideas.” For your thesis defense, this means Prezi lets you lay out and show off your work in a way that makes sense and grabs your audience’s attention, turning complicated details into something easy and interesting to follow.

Engagement and retention

Adam Rose points out the engagement benefits of Prezi: “Being able to integrate videos is extremely effective in capturing their attention.” When you need to defend a thesis, using Prezi to include videos or interactive content can help keep your committee engaged, making your presentation much more memorable.

These real insights show just how effective Prezi is for crafting truly influential presentations. By incorporating Prezi into your thesis defense presentation, you can create a defense that not only shows how strong your research is but also leaves a lasting impression on your audience.

Thesis defense presentations for inspiration 

Prezi is much more than a platform for making presentations; it’s a place where you can find inspiration by browsing presentations that other Prezi users have made. Not only that, but Prezi offers numerous templates that would be useful for thesis defense presentations, making the design process much easier. Here are a few examples that you may find helpful: 

Research project template by Prezi 

This Prezi research project template stands out as an ideal choice for thesis defense presentations due to its well-structured format that facilitates storytelling from start to finish. It begins with a clear introduction and problem statement, setting a solid foundation for the narrative. The inclusion of sections for user research, interviews, demographics, and statistics allows for a detailed presentation of the research process and findings, which are crucial when defending a thesis. 

Visual elements like user mapping and journey maps help make complex information understandable and engaging, which is crucial for maintaining the committee’s attention. Additionally, addressing pain points and presenting prototypes showcases problem-solving efforts and practical applications of the research. The template culminates in a conclusion that ties everything together, emphasizing the research’s impact and future possibilities. Its comprehensive yet concise structure makes it an excellent tool for communicating the depth and significance of your work in a thesis defense.

Civil rights movement Prezi

This Prezi on the Civil Rights Movement exemplifies an effective thesis defense presentation by seamlessly blending structured content, multimedia enhancements, and dynamic navigation. It organizes information into coherent sections like “About,” “Key Events,” and “Key People,” offering a comprehensive view ideal for a thesis presentation. The strategic use of videos adds depth, providing historical context in a dynamic way that text alone cannot, enhancing the audience’s engagement and understanding. 

Furthermore, Prezi’s open canvas feature brings the narrative to life, allowing for a fluid journey through the Civil Rights Movement. This method of presentation, with its zooming and panning across a virtual canvas, not only captivates but also helps to clarify the connections between various elements of the research, showcasing how to effectively communicate complex ideas in a thesis defense.

AI-assisted history template

This AI-assisted presentation template stands out as a great choice for thesis defense presentations, especially for those rooted in historical research. By merging striking visuals with rich, informative content, you can use this template to craft a narrative that breathes life into past events, guiding the audience on an engaging journey through time. Its sequential storytelling approach, empowered by Prezi AI , ensures a smooth transition from one historical point to the next, demonstrating the depth and continuity of your research. This template showcases Prezi AI’s capability to enhance narrative flow. By integrating advanced visuals and text, it captivates audiences and makes it an invaluable tool for presenting complex historical theses in a clear, compelling way.

Master your final grade with a Prezi thesis defense presentation 

Preparing for a thesis defense, whether for a master’s or Ph.D., is a pivotal moment that significantly influences your final grade. It’s your platform to demonstrate the dedication behind your research and its importance in your field. A well-executed presentation convinces your educators of your research’s validity and your ability to bring fresh perspectives to light.

To craft a successful thesis defense presentation, Prezi’s innovative features can be a game-changer. Prezi can empower you to transform presentations into captivating stories and provide you with the flexibility and creative freedom needed to make your presentation an outstanding success. Incorporating videos or utilizing Prezi’s non-linear presentation style can keep your committee engaged and emphasize your research’s significance.

Prezi also serves as a hub of inspiration, offering templates perfect for thesis defenses. From structured research project templates to dynamic historical narratives, Prezi provides tools that communicate your thesis’s depth and significance effectively, ensuring you leave a memorable impact on your audience. So, it’s time to revamp your thesis defense presentation and change it from dull to inspirational with Prezi. 

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Can Tertiary Sulci Serve as Anatomical Landmarks for the Middle Frontal Gyrus?

• Description

Bardin, Natalie (author)

text bachelor thesis

The lateral prefrontal cortex (LPFC) has been established as an area important for cognitive control. Within the LPFC, the middle frontal gyrus (MFG) has been shown to play a role in the hierarchy of cognitive control. Identification of the MFG for research and clinical purposes can be difficult, as there are variabilities in location across participants, long functional magnetic resonance imaging (fMRI) sessions, and a need for high accuracy on comprehensive control tasks. To identify the MFG in an easier, faster, and cheaper way, it has been proposed that a tertiary sulcus may act as an anatomical marker. The goal of this study was to determine if a tertiary sulcus overlaps with the MFG by identifying the individual and group MFG and individual sulci coordinates from Nee and D’Esposito 2016 and 2017. The three sulci of interest were the posterior, intermediate, and anterior posterior middle frontal sulci (pmfs-p, pmfs-i, and pmfs-a). Results show that the pmfs-i may serve as an anatomical marker for the MFG. Thus, this sulcus may be used as a target for the MFG.

lateral prefrontal cortex, long functional magnetic resonance imaging

honors_thesis_submission-e41bf3f2-8d70-4c75-8e00-cfd5c0aab6c2

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Alumna Kaytah Mejia wins best thesis award for military mindset research at graduate conference

By: Victoria Godinez May 1, 2024

Austin Peay State University graduate Kaytah Mejia, who finished her master’s degree in industrial-organizational psychology in December 2023, recently earned the Best Thesis of 2023 award from the Tennessee Conference of Graduate Schools.

Her thesis, “The Impact of Organizational Justice Perception on Organizational Commitment: “Exploration on the Military Mindset,” showcased her commitment to understanding complex organizational dynamics and involved countless hours of work .

“My research was the hardest thing I have ever done, even more so than childbirth and military service, simply because of the mental challenge that it takes to overcome,” she said, reflecting on her journey through APSU’s Master of Science in Industrial-Organizational Psychology that began in August 2021.

Throughout her academic tenure, Mejia demonstrated a passion for her field. She served as a graduate teaching assistant and collaborated closely with mentors such as Dr. Kevin Harris, Dr. Nicole Knickmeyer, Dr. Jessica Haatz and Dr. David Earnest.

Before pursuing her master’s degree, Mejia obtained a Bachelor of Science in psychology from APSU, where she discovered her desire to pursue a master’s. She said Dr. Adriane Sanders’ Intro to Applied Psychology course sparked her interest in the intersection of psychology and the workplace.

Mejia's involvement in research projects enriched her academic pursuits , which included collaborations with faculty on a COVID survey and socioemotional mindfulness research for Moshi Kids. Her unique perspective and drive to excel academically and professionally were shaped by her background as an adopted Latina/Hispanic/Native American woman and her experience as a former Army medic in Germany.

“We spend roughly one-third of our lives working,” Mejia said. “After my military service, I realized how I could fit into the puzzle of bringing positive changes into the workspace.”

After completing her master’s degree, Mejia applied her knowledge and skills to her career and became the HR screening specialist at Project 2231 in Clarksville. Leveraging her expertise in workplace ethics, human resources and organizational development, she plays a vital role in the HR department and contributes to the company’s growth and success.

Mejia said her accomplishments, including her award-winning thesis, were made possible with the support of her mentors, committee members and family. She credited Earnest, Harris, and Dr. Chanda Murphy for guiding her through the challenging research process and pushing her to surpass her expectations.

“I was sitting in my car and cried happy tears,” she said. “I never thought I would have won, and having done so, I was extremely proud of myself. This is a once-in-a-lifetime opportunity, and I am so grateful for experiencing it.”

Interested in following Mejia’s footsteps in industrial-organizational psychology? APSU offers an MSIO program that prepares students for diverse roles. Learn more at https://www.apsu.edu/ioprogram .