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Writing an University Application Letter [Free Samples]

Ready-to-use university application letter templates.

The application l etter that helps determine   whether or not you will be accepted into the university of your choice is a big feat.  The  admissions process  has increasingly become more competitive. 

No specific letter-writing approach can promise that you will get admission, but a few tips help you to have a better chance at obtaining acceptance.

Research The University

Study and read everything there is about the university. The main objective is to convey how much you adore this university and that it is perfect for you. Think about it as if you were trying to convince someone to date you.

When looking for someone to go on a date with, you want to know all there is about this person. You would want to know a great deal about this person to be able to communicate effectively. 

Dating is a long process that lets two people to get to know each other better to see if the relationship can develop further. 

An university application letter is very similar to the dating process in how it works. The goal is to let the admissions counselor know all about you and to give them enough that they think you might be a good fit for what they have to offer.

The main thing that the letter needs to convey is why you want to attend this specific university. It is important to not embellish too much and end up sounding unrealistic.

Avoid statements like “I think Washington State is the greatest university in the entire world and I’ve desired to go there since I was a child. 

Try to honestly lay out all the reasons why you think this university is perfect for you. After all, isn’t this whole reason you’re applying to this university anyway.

Market Yourself

Every university has a type of student that they specifically look for, market yourself as that student. Clearly, you must mention the academic qualifications you have, especially if you are on the honor roll.

While applications do look at academics, admittance is not all based on a person’s academic standing.

If the university is known for having an outstanding drama club or sports team, and those areas are something you excel in, then be sure to make mention of this.

Take a look at the  brochure for the university ; does it talk about community or civic events? If you are involved in different things around the community, mention that. Reading all documentation on the school can give you an advantage.

Clarify that you have something unique to offer. After talking about why you are perfect for the university, start focusing on what the university offers that is good for you. 

You can focus on anything from the local art club to the desire to be a part of the football team.  Just because you are an honor roll student won’t necessarily give you an advantage. 

Keep in mind that there will be thousands of other individuals who have great greats applying as well. It is important to showcase why you will be a great addition to the university campus.

Double Check The Letter

The worst thing you can do is submit a letter with grammatical or spelling errors. Have others look over the letter and make sure it is error free.

While it may be a pain, one of the first reasons that and choose one application over another is a badly spelled letter.

Below are sample entrance application letters.

Sample 1 - University Application Letter

Andrea Hughes 15th Street, Apt. 546 Washington, DC, 20008

April 28, 2022

Name of Head of Admissions Rutgers University 57 US Highway 1 New Brunswick, NJ, 08901

Dear Name of Head of Admissions:

This letter is a formal application for Rutgers University admission. I researched numerous universities that offer Bachelor’s degrees in Environmental Applications and decided on Rutgers University because of its environmental dedication.

Your program is quite comprehensive, covering many more aspects of global warming than those offered by other universities in the state.

You, for example, offer classes on the International Union for Conservation of Nature, the Forest Stewardship Council, and Leadership in Energy and Environmental Design.

My ambition is to help shape government environmental policies, and I believe that the university’s name is the finest way to equip me for this task.

At the past two years, I’ve worked for a waste management company, where I assisted in the development of novel techniques of recycling particular things.

Learning as much as possible about sustainable living in various parts of business enterprises will assist me in developing fair and helpful public policy.

I’ve sent my application form as well as all of the needed paperwork. I am hoping for a positive reaction from you.

I may be reached at 555-505-1234 or [email protected] if you’d like to set up an appointment or have any inquiries. Thank you for taking the time to review my application.

Andrea Hughes Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 2 - University Application Letter

Kathy Smith 79809 St. Rt. 139 Jackson, Ohio 45640

Ohio State University 1739 N High St Columbus, OH 43210 Attn: Admissions Department

Dear Admissions Department,

I am applying to Ohio State University because of its remarkable reputation and the excellent evaluations I have read from other recent alumni after conducting extensive research regarding universities in the area that offer a psychology degree.

Furthermore, I am interested in Ohio State University’s psychology school because of the graduate psychology degrees available.

I’m just getting started on my journey and am excited to plunge into the undergraduate studies program. My ultimate goal is to graduate from Ohio State University’s psychology school.

My ambition after completing my undergraduate degree in psychology is to continue my education and pursue a doctoral program in psychology so that I can work as a child counselor.

Because I grew up in a family where my father was a counselor and my mother was a social worker, I feel confident that this is the right professional route for me. My father graduated from Ohio State University, and my mother from the University of Oklahoma.

Given that both of my parents have taken similar career paths, I believe that by working in this field, I would be honoring them and their commitment to helping others.

My long-term aim is to major in psychology, and I plan to begin by receiving a Bachelor’s Degree in Psychology from Ohio State University.

As specified in my applications packet, I have attached my application, transcripts, an essay, and all of my letters of recommendation. I thank you for your time and consideration, and I hope to hear from you soon.

Kathy Smith

Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 3 - Appeal Letter To University For Admission

Your Name Your Address City, State, Zip Code

Admission Officer’s Name Admission Officer’s Title University’s Name College’s Address City, State, Zip Code

Dear Name of Admission Officer:

This is a formal letter requesting that you rethink my application to [Name of University].

My application was turned down on [DATE], and the rationale given was that my SAT scores were lower than the university’s admission requirements.

[DATE] was the source of the scores I included in my application. My father had died at the time, and my mother needed support and assistance to get her life back on track.

I was unable to study properly for the SAT examinations because I was their only child and needed to assist her at the time. I knew my results were too low, so I took the exam again on [DATE].

I was able to study effectively and raise both of my grades. My quantitative score rose from 550 to 720, and my writing portion improved from 570 to 750.

My new results, I understand, are higher than the needed score for admittance. I’d like to attend [name of institution] since you have the greatest program for [Environmental Applications], which is my preferred topic of study.

I am seeking that you rethink your previous de cision to deny my admission and grant me admittance for the following semester based on these higher scores and the lower marks being due to circumstances beyond my control.

If you have any questions or would like any more information, I can be reached at [555-123-4567] or at [[email protected]]. Thank you for your kind consideration of my application.

Signature Your Name List of Enclosures

Frequently Asked Questions (FAQ's)

1. what should be included in a university application letter.

2. How long should a university application letter be?

3. How formal should a university application letter be?

4. Can I use a pre-written template for my university application letter?

5. How can I make my university application letter stand out?

6. What should I do if I have a low GPA?

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Application Letter Format for University Admission

There is a certain format in which one has to represent the details of his admission to the university. The application latter format for university admission is presented in the article below.

Application Letter Format for University Admission

Letter writing forms an integral part of the school curriculum to prepare the students for the compulsory letter writing they have to do in the future. All important business communication is done through letters; be it applying for a university, or some other professional course, or for that matter a job. You need to write an application letter to the university, if you wish to apply there. Writing the letter in a proper way surely contributes to the probability of getting admission. A sample letter is given in the article below.

Writing an Application Letter

Some universities have their own criteria for the application letters, like the limit on the number of words, content to be written, etc,. But, the format followed by most universities is the same. You have to talk about your achievements and past education, why you intend to apply for the particular university and course, etc. The trick to a well written application letter is in being honest with what you have written, and using the right words. You need to keep the following four factors in mind while writing to a university.

Be to the Point: Keep in mind that you are supposed to write a letter, not an essay. Do not include unnecessary details in your letter. Some universities do have essay writing as part of the application process.

Pay Attention to the Flow: The letter should be so well-written that it holds the attention of the reader till the end. The flow should intelligently shift from one paragraph to the next.

Present the Facts: Lots of students tend to write letters just for the sake of it. But you should also pay attention to the facts. The authorities can anytime crosscheck your details, and if some false information is found, stringent action would be taken.

Read After Drafting: Proofread your article at the end. There might be some minor mistakes like in punctuation, and spellings, which need to be corrected.

The application letter should force the concerned authorities to believe that you are the best student the university should consider. Of course, the GPA also counts, but the authorities receive many applications with same marks on a daily basis. Application letters, thus, play a minuscule role in increasing your chance for getting selected. Take a look at the format given below.

This was the format and cover letter sample of a university application. Don’t forget to check the four points before drafting the letter. All the best!

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David and his friends

In early October 2020, David Andrade ’23 wrote the following email to Bill Fitzsimmons, Dean of Admissions & Financial Aid.

We are sharing his story here with his consent.

October 2, 2020 Dear Dr. Fitzsimmons and Harvard Admissions, 

My name is David Andrade. I am currently a rising sophomore looking to major in Mechanical Engineering. I am writing this email today both as a reflection and as a thank you for giving a little Hispanic boy from Little Havana in Miami, FL a chance. I am not sure who admitted/advocated for me on the admissions committee specifically, but it says Dr. Fitzsimmons on my acceptance letter. I would like whoever admitted me to receive this note as well, as a thank you to them. Growing up, I did not have much. My mom’s a housekeeper; she has been since the day she came from Honduras over 30 years ago. She came to this country in pursuit of the American Dream, cleaning houses for the types of people she once dreamed she would be. However, reality turned out much different than we had hoped. I grew up during the housing crisis- not the best time for a housekeeper. Even through the strife and realities of poverty, I tried to see the good in my experiences. Sometimes, the only food in our cabinet were Vienna sausages; however, you could not deny that they were absolutely delicious. Because of the cost, we never went to any restaurants or private parks or the movies – but basketball, educational Vsauce/SciShow videos, and board games occupied my time. I remember having toothaches, and, instead of going to the dentist (too expensive), we would tie my tooth to the door and slam it shut so that my tooth would fall off! I felt lucky to get Burger King if I went to the doctor and there was nothing wrong with me at the checkup. In fact, I went to my first real “restaurant” when I was 17 with my teacher, who wanted to celebrate my high score on the ACT. It was so weird. I did not know how to act in the restaurant, what to ask the server, or how I wanted my meat done. It was my first time; I did not know any better! 

David's mom and brother

My mom and brother made large sacrifices when I was young so we could live with food on the table, and I am eternally grateful.

But I cannot deny that some of my childhood could not be looked at lightly in this reflection. I remember waking up every school day at 4 AM. The bus driver would pick me up in her car, drive to the bus depot where all the school buses are parked, get on the bus and continue picking up kids until 9 AM, when I was dropped off for school. I woke up so early because my mom herself took 3 buses to get to work; she did not trust me waiting alone outside for the bus in my neighborhood. I remember getting harassed by a school cop after school hours because I was in a teacher’s classroom late after finishing an ACT Bootcamp session for my peers. I was still packing up from finishing that evening, but the cop did not believe me- who would think that someone would hold such a session at this school? I remember a teacher telling my entire classroom that we were not good enough to go to college in 10th grade. I remember multiple instances in which my smart black peers, desperate to be challenged, would rot away in regular and intensive classes- teachers did not believe in them and refused to put them in honors classes because of the color of their skin. In a 90% Hispanic school. 

David and his teachers

My two high school teachers, Mrs. Munguia and Dr. Hueck, were the people that made me believe I had potential, and I wouldn’t be here without them

I remember the good, the bad, and the ugly of my childhood experiences. 

You hear stories like this all the time probably. Stories of poverty, strife, and eventual redemption. You know what comes next after all this narration: I am poor, I hate to see my mom working at the age of 64, and I want to help her to achieve the American Dream. So, I study hard, get good grades, make impact in my clubs and organizations, develop leadership skills, and voila, I am applying to your prestigious institution. 

My experiences are relatively common in America, unfortunately- you can find thousands of copies of me across the nation. But out of all those kids, you accepted me. I look at my friends with similar backgrounds and accomplishments, and they did not get in. I look back at what I did, and I compare it to what my peers did in high school. Why me? I do not know. I do not know how this admissions process works, and I do not know what separates me from them. But I thank you. I do not know where I would be today without you believing in me. I know there is some other person like me who was rejected, and I hope they are doing well somewhere else – sometimes, I reel at the fact that you chose me over them. I wish all students who went through similar things as I were able to experience the amazing experiences I have had thus far at this institution. Alas, we are systematically oppressed, and need to desperately reform the public education system in America, promoting and working towards increasing opportunities and support for minorities to succeed in high school to be able to apply to such prestigious institutions.

I cannot begin to explain how fortunate I have been to attend this place. I love it. I feel at home. I feel like I belong. I love learning from others. I love hearing their passions and using that energy to improve myself as well. Harvard students constantly elevate each other. I love that support. Harvard taught me how to learn, how to be proactive, and how to ask for help. I have learned how to reach out to professors and have grown to not be afraid to ask questions in class. I learned how to lead and how to listen. 

Most importantly, Harvard taught me to believe in myself and my passions. Growing up, I was taught that I could be only a lawyer, doctor, or engineer- only those people earn money, and as a poor person, money is your life support, so you believe this false statement. Old me would have never taken someone seriously if they said they were working toward being an astrophysicist as a career- where is the job applicability there? But now, I hope to understand the cosmos and improve the human condition on Earth, building one spacecraft instrument at a time – I am pursuing my dreams, even if far-fetched, because I believe in myself and believe I can be the best at what I do. Harvard allowed for that.

I have had a fantastic freshman summer working in the Stubbs Group designing a filter scanner calibration system for a telescope in Chile. I have taken a lead role on the Harvard Satellite Team, building Harvard’s first CubeSat. I have a leadership position at the Harvard College Engineering Society, developing freshman engineers to be the future leaders of the SEAS community. I have started green-training and welding training for machining things in my own time and I am CNC mill and lathe certified. I have thoroughly enjoyed the mechanical engineering and electronics classes I have taken so far, and the content is something I would have never seen in a high school classroom. I have even explored political bipartisanship clubs and started an education project to increase publicly accessible course materials at Harvard. I have taken advantage of every single opportunity here at Harvard thus far, and hope it propels me into my career path – in fact, it already has, as I was fortunate to accept an offer to work at SpaceX this summer.

I think if me from two years ago saw me today, I would be unrecognizable. I am more confident, comfortable in my own skin, and I feel at home for the first time, probably ever. And I have you to thank for this opportunity. Thank you. From the empty cabinets of Little Havana to the telescopes atop the Science Center, high above the city of Cambridge- I am home. 

Sincerely, 

David Andrade

David has also shared additional commentary to supplement his original letter below: 

Of course, my story is not unanimous among all FGLI students at Harvard. Some just do not feel at home at a PWI like Harvard and question the level of diversity on campus. Some have spoken about the lack of mental health support that administrators and CAMHS provide for them. Some criticize Harvard for not doing enough to help our community, amplified during the pandemic with storage relief and lack of housing for those with domestic instability. I am fortunate to have found my place at Harvard but hope this institution provides more support to FGLI students to feel at home in the future, just as I wished some of my high school peers received support in an environment not always conducive to growth and learning. 

David Andrade Class of '23

David Andrade

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Home » Motivational letter for university: 12 Examples & Sample Included

Motivational letter for university: 12 Examples & Sample Included

motivational letter for university templates & Samples

I want to share a motivational letter for university with you that I wrote for my university. I’m not going back to school, but it’s a good read if you’re considering going back or just having the time. I can’t imagine being in school again and missing out on all those new experiences because the job market is so tough right now. It would be great if more people were encouraged to go back to school as soon as possible so they could have an edge over other candidates when it comes time for interviews! This motivational letter for university and hopefully will help motivate others who are struggling with what they should do next.

If you’re a university student who’s ready to graduate, but don’t know what comes next, this post is for you! This letter will provide you with some helpful tips and advice on how to find a job. The first step in the process of finding a job is identifying your skills and figuring out where they can best be utilized. it’s most important that you have an idea of what types of jobs are available in your field. Once you’ve done that, there are three things that I think are critical to help make yourself stand out from other candidates: work experience (internship), good grades (GPA) and networking contacts.

Dear University student, I know you’re feeling lost and at a crossroads in your life. You’ve been told it’s time to make some tough decisions on what to do next with your education and career. Maybe you feel like you don’t have any direction or that the opportunities are too narrow. Don’t worry! This letter will help inspire you to take the right steps in making these important choices for yourself so that you can find success.

motivation letter for university exchange program

Table of Contents

Motivation letter for undergraduate scholarship

Dear Mr. Smith,

I am writing today motivational letter for university to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

My passion is science and medicine, but more specifically biomedical research. I know this requires years of intense studying and I am willing to put in the effort. I have maintained a GPA of 3.8 throughout high school, and took many AP and IB courses that will prepare me for a demanding undergraduate curriculum.

Please find my resume attached. I would be very grateful if you could consider me for the undergraduate scholarship. I look forward to hearing from you soon.

Robert Smith

I am writing today to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

Education has always been important to me, and I have worked hard throughout high school to achieve excellent grades. My goal is to become a research physician, which I know will take years of intense studying. I do not plan on entering medical school until after completing an undergraduate degree in Biological Sciences.

The two main subjects that interest me are molecular biology and cellular biochemistry. Last year, I took Genetics to see how many hours were required to complete my major. It was a lot more than I expected.

I believe the scholarship committee will find me very deserving of this financial aid opportunity. I appreciate your time and consideration, and hope to hear from you soon regarding my application.

Sincerely, Robert Smith

For More: 101+ Catchy Career Objective for Nursing Student ideas list

Sample motivation letter for masters in management

Dear Admission Committee,

I am writing to apply for admission into the Masters of Management Program at the motivational letter for university of New Hampshire. I have a bachelor’s degree in business administration from the University of Texas and about three years of experience working as a financial analyst. So I am interested in pursuing a career as a financial manager, and I believe that this program will give me the knowledge and skills necessary to reach my goal.

My prior experience combined with the fact that the degree will be completed in about one year made this program a very attractive option to me. Another advantage of completing my degree online is that I can continue working full-time while taking classes. This will not only help me save money, but it will also give me the opportunity to apply the skills and knowledge I learn in class to my current job.

The Masters of Management Program at the University of New Hampshire is an excellent program that will provide me with the skills and knowledge necessary to reach my career goals. I look forward to hearing from you soon.

Dear Sir or Madam,

I am writing to apply for the master’s in management program that I saw on your website. Also I am very excited about the opportunity to pursue my education at such a prestigious institution.

I believe that I would be an excellent candidate for this program. My undergraduate degree is in business administration, and I have always been interested in continuing my education. I have also taken several management courses, which are the only classes that interest me.

Over the past few years, I have learned a great deal about business practices and marketing strategies. My experience working for a national marketing firm has given me important skills that would be invaluable to an organization like yours.

  Working for this company has also given me the opportunity to do many things that will make me a more attractive candidate for your program. I have had responsibilities involving marketing, finance, and data analysis. More importantly, I have had the chance to work on many projects where I was responsible for leading a team of people.

My experience working at this firm has also given me the opportunity to develop my interpersonal skills. I am confident that I can work well with others and contribute to a team.

I am looking forward to learning more about management in your program. So I believe that it will help me reach my goals of becoming a successful business professional. I would be very grateful if you could consider me for admission to your program.

Thank you for your time and consideration.

Sincerely, Your name here

Example motivation letter for university

To the Admissions Committee,

I am writing today to apply to your esteemed university. So I’m confident that I will thrive in the challenging academic environment and am eager to join the community of brilliant students and educators.

As an Honors student at my current institution, I have consistently pushed myself to exceed expectations. My coursework in English and History, in particular, has inspired me to pursue a future in academia. My honors thesis, which examined the influence of gender on war fiction between 1850 and 1880, developed my critical thinking skills and solidified my passion for research. Free from distraction, I found myself always at ease when writing – it was during these hours that I made some of my most significant discoveries.

I am confident that I will contribute to your university in a meaningful way. I am passionate about learning and believe wholeheartedly in the transformative power of education. So I am also athletic and enjoy spending time outdoors; I would be an engaged member of your campus community.

Thank you for your consideration, and I look forward to hearing from you.

Your name here

I am writing this letter to apply for the undergraduate program in your esteemed university. So I am confident that I will be able to thrive in the challenging academic environment and I am eager to join the community of brilliant students and educators.

I have been passionate about learning from a young age, and I decided to pursue a degree in education to help me pass that passion onto other learners. My college life has been the best part of my life so far – I discovered my calling within education during my first semester when I joined a student-led tutoring center. I helped students of all ages and grades with their studies, and the rewarding feeling that came from guiding them to success motivated me to keep learning and finding innovative ways to teach.

I am confident that I will contribute positively to your university in a multitude of ways. Also I am eager to work as part of a team and develop my leadership skills. I am also committed to learning, and believe that education will play a pivotal role in helping me find my way in the world.

Thank you for your time! I look forward to hearing from you soon.

Motivation letter for university exchange program

Dear Prof. Wood,

I am a third-year student in Mechanical Engineering and I would like to apply for an exchange program during my next semester. This will give me the chance to get to know a different university and at the same time to improve my German language skills.

In order to participate in an exchange program, I have already started studying German. This also helps me because I am going on a student delegation next summer where knowing the language is mandatory. Therefore, I will be able to leave right after finishing my exams which are at the end of May.

I am looking forward to hearing from you soon.

I would like to apply for the exchange program that your motivational letter for university offers. So I am a third-year student at the Department of History and I believe that it would be a great opportunity to improve my German skills and to get to know a new culture.

I am available from June to August and I am sure that I can be an active member of the exchange program. Also I will take care of all the administrative tasks and I will help in whatever way I can.

I look forward to hearing from you soon.

Motivation letter for phd in computer science

Dear Committee Members,

I am writing to apply for the PhD program in computer science at your esteemed university. I am confident that I have what it takes to be a successful graduate student in this field, and I believe that the doctoral degree will help me reach my professional goals.

As an undergraduate, I majored in computer science, specializing in computer engineering with a minor in mathematics. During this time, I conducted research on the  connection between information visualization and human cognition with Dr. Tedesco of Columbia University. The results of the study were published in the Journal of Cyberpsychology and Behavior . I also worked as a teaching assistant for several courses in computer science and mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I have also been working as a software engineer for the past two years. This job has given me valuable practical experience in the industry, which I can bring to my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application.

Best regard,

Xinghua Zhao

Hello Committee Members,

I am writing today to apply to your esteemed PhD program in Computer Science. I believe that I have what it takes to be successful in this program motivational letter for university, and I believe that the PhD degree will help me achieve my professional goals.

As an undergraduate, I majored in Computer Science with a minor in Mathematics. During my time at Carnegie Mellon University, I conducted research on machine learning algorithms used in Natural Language Processing (NLP). The results of my research were presented at the Association for Computational Linguistics’ annual meeting. In addition, I have been a teaching assistant for several courses in Computer Science and Mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I also gained two years of industry experience as a software engineer. This job has given me valuable practical experience that will be beneficial for my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application, so please feel free to contact me should you have any questions or concerns.

Best regards,

Xinghua Zhao.

Motivation letter for university application bachelor

Dear University Admission Committee,

I am writing to apply for the Bachelor of Science program in your esteemed university. I am confident that I will be a valuable asset to your institution and can assure you that I will do my best to uphold the standards of your institution.

As an aspiring scientist, I am excited at the prospect of learning and growing in an intellectually stimulating environment such as your motivational letter for university. I am confident that with the excellent faculty and facilities that your university has to offer, I will be able to reach my full potential as a scientist.

Moreover, I believe that the extracurricular activities and opportunities for personal growth available at your university will be of great value to me. I am looking forward to joining a vibrant and diverse community of students and engaging in activities that will enrich my experience as a student.

Lastly, I would like to thank you for giving me the opportunity to apply for the Bachelor of Science program in your esteemed university. I look forward to hearing from you soon.

Nathan Kumar

I would like to apply to study at your esteemed university as a bachelor of arts. Please find attached my resume and academic transcripts for your perusal. So I am confident that I can excel in your program, having achieved excellent grades in all my previous coursework.

I am a highly motivated individual with a keen interest in the arts. So I am confident that I will be a valuable addition to your university and would be grateful if you could consider my application.

Timur Tumurbaev

Conclusion:

I hope you’ve found this article useful and that it has given you some ideas on how to write a motivational letter for university . If not, or if you have any questions about the process at all, feel free to ask in the comment section below for help! Remember to keep your tone upbeat and positive throughout – even when things get tough. And remember that there is always someone out there who needs what we offer just as much as we need them. Good luck with everything!

motivation letter for undergraduate scholarship

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7 Application Letter Samples | Format, Examples and How To Write?

February 15, 2023 by Prasanna

Application Letter Samples: An application letter is an important document. You need to be careful and formal while writing an application letter. It is an introduction letter that will give an appropriate picture of you.

When you start writing the application letter, you need to keep the first paragraph short and precise. Additionally, you should explain the reason for your application. For example, you are writing an application for a job.

You should mention your educational qualifications and job experience in your application letter. The application letter for a job position should be formal and respectful. Additionally, it would be best if you convinced your reader that you are the best candidate.

At the end of the letter, you need to add how you need to convey that you are looking forward to hearing back.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Format of Writing an Application Letter

You need to know how to write a letter of application to not make any mistakes. Here are some points you need to remember while writing an application letter:

Sample Application Letters

Sample Application letters are listed below for the convenience of the readers.

Sample Job Application Letter

Ms. Hannah Micheal DSC Company 68 Delaware Road Bloomsbury, CA 09045 (090) 656-87878

Dear Ms. Micheal,

I am writing this letter to apply for a junior programmer position advertised in your organisation. As requested, I am enclosing a completed job application, my certificates, my resumes, and four references in this letter.

The opportunity presented in this listing is exciting. I believe that my firm and years of technical experiences and education will make me a competent person for the position. The main strengths that I have, which I will contribute to this position include:

Thank you for your time and consideration.

Sample Job Application Letter

Job Application Letter

Date (Name) (Position) (institution) (Address) (City, State, Zip Code)

Dear (Name),

In the next few months, I will be finishing my Masters of Arts degree in School Counselling from Saint Paul College. Currently, I am looking for various internships opportunities. I was hoping I could do a 650-hour internship with (name of the institution). Please consider this my application for this internship opportunity.

Additionally, I have ( other educational qualifications and the institutes where you studied). (you need to add your characteristics according to the relevance of the internship). I am currently a part of many associations in my university. I want to receive this opportunity of working at your institute, so I help students.

I have enclosed my resume along with this application letter. If you require any additional information, you can reach me at (your phone number).

Sincerely, (Your Name)

Job Application Letter

Sample Application Letter

56 Holmes Street

Coorparoo 3243

September 14 2018

The State Manager

Brace- Copper Plastics

GPO Box 556

Brisbane QLD 6607

Dear Sir/ Madam,

I am applying for the position of assistant advertised on the courier of August 17 2018. I have had broad experience in the field of work over many years.

I have worked at PinkSteels Products (2010 to 2014), including 16 months of helping the chief storeman with over 500 engineering parts’ control. The included duty at the store fund as a sales clerk, handling enquiries and managing.

In my last position with the Coorparoo Council, I was employed as an assistant to the manager. Additionally, I handled the paperwork, storage and helped in stocktakes.

I believe my clerical accuracy, public contact experience and knowledge will help me secure the position.

I am attaching my resume in this application letter, and you can contact me at 897 67678.

Yours faithfully,

Jade Judith

Sample Application Letter

Sample Application Letter for General Work

Your address

Your telephone number

Reference: Position of job application

Employer’s name

Employer’s address

I am writing as to whether you have any vacancies within your company. I recently completed my education and am keen to find work related to my field of education. I want to work in the _______ department of your company.

I am interested in this department because it is the area of my learning and experience. I hope to contribute to the department and the company—[you need to add from why you will be the perfect candidate for the position].

As a part of the letter, you will find my resume, which details my education, skills and experience. I am available for an interview after school or at weekends.

Your Signature

Sample Application Letter for General Work

1380 Magnolia Circle

Mount Olive, NC 298983

April 3, 2019

Ms. Judy Potter

College Recruiter

Enterprise- Rent- a- Car

P.O Box 1989

Wilmington, NC 29021

Dear Ms. Potter

I am writing to express my interest in the Retail Management Trainee listed in the MOC Job Network. I have reviewed Enterprise Rent-a-Car’s web page. Your company’s commitment to excellent customer service and have a great development training program. I am graduating from Mount Lily College in May and am actively seeking a retail management position.

As a part of this application letter, you will find the resume with my practical experience in retail sales and customer service. My work has given me experience inability to work with a wide range of clientele. I have additionally completed several courses in management while pursuing my bachelors in business administration.

I want to work and learn from the Retail Management Trainee Position. I would love to meet you and work with Rent-a-Car. If you need additional information, please call me at (919) 465-2343.

Anna Jensen

Sample Application Letter

540 Saint Paul

November 18, 2019

Beryl Henry

Saint Francis Academy

This is an application for a teaching position in your school. I am happy and interested to impart and spread my knowledge that I have gained to enhance students’ capability and understanding.

I am a graduate of Bachelor in Secondary Education – Major in History at Louise College. I am a let passer in a recently concluded examination.

I have completed Campus Training and various tutorial programs. I attended home ability in organising students and at handling classroom management.

I am confident enough to contribute to my best ability to the school’s visions of producing excellent quality students and graduates.

I have attached a resume for reference, which has my application letter. I hope you find my qualifications adequate; I am willing to call for an interview at your most convenient time.

Sincerely yours,

(Your name)

Sample Application Letters

Hannah George

6734, Downtown Street

Gaithersburg, MD

(332)- 433, 6580.

Date: May 16 2019

Mr Solomon Robin

Griffith Nursing Home,

547, Parade Plaza

Mount Celebres, CA 76827

Dear Mr Solomon Robin

I am writing to introduce myself to you as a student at the National School of Nursing (NSN). I’m responding to your advertisement in the Employment News for a certified nursing assistant PCA for your emergency wards.

In the application letter, you will have my resume, which had my educational and working experience. I recently did an internship at Soldier Hospital, New York, which allowed me to strengthen my communication skills further.

I would appreciate it if I could appreciate the opportunity to discuss my education and experience. Thank you.

Senior Student, Nursing

ISC, Manhattan

Sample Job Application Letter

How To Write a Job Application Letter (With Examples)

Alison Doyle is one of the nation’s foremost career experts.

letter of application for university format

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Numerical values offer concrete evidence of your skills and accomplishments.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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College Application Letters: Cover Letters & Letters of Continued Interest

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College Application Letters

College application cover letters support your college applications, college resume, and college application essay prompts. In combination with the other elements of your college applications, particularly your college entrance essay, college application letters help establish your “why.” In short, a college application letter is a cover letter for your college applications that describes your background, skills, and interest in the school. When looking at college application cover letter examples, pay attention to the values that they express. College application letters and college entrance essays are similar in that they are exercises in personal branding. When reading college application cover letter examples, pay attention to the messages they convey. 

If you’re wondering how to write a college application letter, CollegeAdvisor.com has advisors who can walk you through every part of the process. If your goal is to get into top colleges, CollegeAdvisor.com can help. We’ll analyze examples of college application letters and discuss the letter of continued interest to help you craft successful applications. 

In this guide, we’ll break down the different kinds of college application letters you may encounter when completing your college applications. We’ll discuss the college application letter and the letter of continued interest, as well as teacher recommendation letters.

If you want to read college application cover letter samples, you’ve come to the right place!

What is a college application letter?

To learn how to write a college application letter, you must first understand its purpose. Do this by checking out college application cover letter examples. College application letters and college resumes serve as introductions for your college applications. Unlike college application essay prompts, there are no specific questions to answer in your cover letter. Instead, include the essential elements of university application letters: your background, what makes you unique, and your reasons for wanting to attend that particular college. In short, what makes you, you .

As you’ll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school. The purpose of college application cover letters, college entrance essays, and college resumes is to persuade colleges that you are the strongest candidate for admissions. 

College application cover letters are not the time to be shy, but they’re not the time to be pretentious either. When reading college application cover letter examples, you’ll see that there’s a fine line. Your tone matters. In your university application letters, show your experiences and accomplishments while portraying character traits that colleges value. To get into top colleges, find a balance between being proud of your accomplishments and being humble.

College application letters – Who requires them?

Unlike college entrance essays, college application letters are required by very few colleges. However, the skills you’ll develop by writing university application letters will serve you well as you approach your college application essay prompts. When researching college application examples, you’ll notice that there are optional materials to submit. If you’re serious about your college applications, submit university application letters to show your interest. 

College application cover letters are particularly effective if the college does not have college application essay prompts that ask you to explain why you want to attend the school and/or why you want to study your major. They are even more strongly recommended when applying to colleges that don’t have any supplemental essays. You’ll see many college application cover letter examples that focus primarily on academics, but you can include so much more.

Though university application letters are rarely required, they provide an ideal way to introduce yourself. After all, you’ll notice when reading college application cover letter samples that the goal is to help the admissions committee get to know you as a person. You are more than just your grades and scores.

If you want to get into top colleges that don’t allow you to submit a college resume or don’t provide interviews, you need to take extra steps to earn acceptance. Often, you can repurpose content from college application essay prompts that ask why you want to study your major! The college application essay format differs from that of a college application letter, but they serve a very similar purpose.

What is a letter of continued interest?

A letter of continued interest (LOCI) is a letter you send to a college when you are deferred or placed on the waitlist. So, not everyone will need to write a college application letter of continued interest.

Your letter of continued interest has three primary goals: 

In this guide on how to write a college application letter, we discuss all forms of college application letters in detail. We’ll expand on the above goals to explain the strategies for writing effective letters.

Explaining teacher recommendation letters 

In addition to submitting a college application cover letter and, potentially, a letter of continued interest, your application will also include recommendation letters . These letters enhance your college application entrance essay and build on answers to supplemental college application essay prompts. 

Due to the shift away from standardized testing, other parts of your college applications are inevitably getting more attention in the evaluation process. When assessing your college applications, admissions committees will often rely on letters from your teachers and counselor in place of interviews.

When reading sample college application letters of recommendation, you’ll observe that some are better than others. But, it can be a bit harder to find example teacher recommendations than it is to find college application cover letter examples. To ensure high-quality letters, create a plan well in advance of your senior year. You’ll want to ask teachers to write your recommendations who know you best beyond your grades. The strongest sample college application letters of recommendation speak to both your personal and academic strengths. 

College application sample recommendation letters with the biggest impact typically come from teachers from your core junior year courses – math, science, English, and social studies. If there’s a teacher from your junior year who taught you during your sophomore or senior year too, even better! Teachers who know you through multiple environments – clubs, classes, sports, or other areas – can often do the best job speaking to your growth and achievement over time. 

Choose teachers who know you best

Ultimately, the most effective sample college application letters of recommendation are written by the teachers who know you best. Pay attention to the college application requirements for each school on your list. Note when reading example college application letters of recommendation who the intended audience is. Some schools require math or science teachers for STEM and business majors , while others require English or social studies teachers for humanities majors .

For example, when looking at college application sample requirements, MIT writes “One recommendation should be from a math or science teacher, and one should be from a humanities, social science, or language teacher.” Caltech also requires one math or science teacher evaluation and one humanities or social sciences teacher evaluation. 

Some applicants are tempted to send more letters than the college applications require. However, aim for quality over quantity. If you want to ask another teacher to write a recommendation letter for you, ask yourself what perspective they will bring to your college applications that isn’t already covered in your college entrance essay or other recommendation letters. 

Don’t hesitate to provide materials to help your teachers and guidance counselor write their letters of recommendation for you. In fact, you should! When reading college application sample letters of recommendation, you’ll note that they are specific and provide examples where possible. Some teachers will even have you fill out a standard form to gather information from you. So, by having additional information already prepared, you are helping them tremendously. 

Here are some materials you can provide to help your recommendations augment your college applications:

When preparing materials to give to teachers, read the instructions given to recommenders by MIT. Even if you aren’t applying to MIT, the information can still be helpful to know. By understanding the process of writing recommendation letters on the teacher’s side, you can see what information will help them write a strong letter for you. 

Don’t wait until you’re submitting your college applications to ask your teachers for recommendations. Some teachers limit the number that they will write, and you want them to have plenty of time to write a quality recommendation. To make sure you have the best recommendations , ask teachers late in your junior year or early in your senior year.

The College Application Letter

As we’ve mentioned, a college application letter is a cover letter for your college applications. It describes your background, skills, and interest in the school. It’s different from both the college application essay format and the letter of continued interest. When reviewing college application samples, you’ll see that your cover letter works together with your college resume and college entrance essay to help admissions officers get to know you. 

Below, we’ll discuss how to write a college application letter and walk through a sample college application letter. But remember, you want your letter to be original! Don’t feel limited by what’s in any examples of college application letters.

Do all schools require a college application letter?

No — few schools actually require college application letters. However, learning to write a strong college application letter can help you in other aspects of the college admissions process. Reading college application cover letter examples can also help you learn how to write for the admissions committee audience. 

One of the ways to learn how to write a college application letter is to read sample college application letters. For instance, the same skills that help you write a strong and concise college application letter will help you in the college essay format, too.

The college application letter – What should I include?

So, you know the purpose of college application letters, but what should you include in them? Reading college application cover letter samples can help you determine this. While the college application essay format lends itself to focusing on one topic or story, college application cover letter examples highlight the importance of covering several different topics.

College application letters should contain the following elements: 

1. school name and address.

You college application letter should follow formal letter formatting guidelines, which include writing the full name of the college or university you are applying to in the upper left hand corner of the letter. Try to be as specific as possible with the address you choose to use.

2. Salutation

A standard salutation is suitable for your college application letter. However, it is a great idea to do your research and use the full name of the admissions officer assigned to your region.

3. Introduction

The best examples of college application letters open strong. Thank the admissions committee for reviewing your application, and introduce yourself. Do you have a unique connection to the school? Can you hook the reader in some way to make them want to keep reading?

4. Explanation of academic interests

Your primary purpose in college is to earn a degree, so notice that in example college application letters most of the space is often devoted to discussing academic plans. Include your intended major and career path, as well as interdisciplinary interests.

5. Discussion of extracurricular interests

The college application essay format may be a place for you to discuss extracurricular involvement, so use this space to elaborate or discuss additional interests. These could be connected to your academic plans, but they don’t have to be.

6. Conclusion

Express your interest in the school! Impactful example college application letters have a clear and brief conclusion that reaffirms your desire to attend and enthusiasm for the opportunity to join the next class of undergraduates. Point to specific classes, professors, programs, organizations, and aspects of the college that pique your interest. No one is going to hold you to your plan, but colleges want to see that you have one.

8. Complimentary Close

Lastly, every good college application letter should include an expression of gratitude alongside your close and your signature.

college application letter

In the example of a college application letter above, there are a few key details to highlight. The letter is essentially a five-paragraph essay, with one paragraph for each of the five elements. This differs significantly from the college application essay format. In this college application example, the college application letter has clear and distinct sections, and this is very common in college application cover letter samples.

Depending on your interests and plans, you could take a more integrated approach. You’ll read some examples of college application letters that center around a theme or broad plan rather than separated into individual paragraphs.

This sample college application letter is a narrative. The applicant’s goal is to tell her story to the admissions committee. The best sample college application letters paint a picture for the reader and draw the reader into the storyline. Though it can feel like being vivid and descriptive is a waste of your space, “showing instead of telling makes for stronger college applications.

How to format your college application letter?

When reading sample college application letters, you’ll observe that they are formatted very similarly to professional cover letters. Your university application letters should be one page single-spaced. The heading should also be consistent across college application letters. 

Then, open your letter with a salutation. Many examples of college application letters open with “Dear” and are addressed to the admission officer. If you cannot find your regional admissions officer, it is fine to address the letter to the admissions office as was done in the sample college application letter above. Once you write the body of your letter, don’t forget your closing salutation – “Sincerely,” and then your name. 

Once you read several sample college application letters, you’ll understand the best practices. After writing a university application letter for one school, you don’t need to start from scratch for additional schools. Adapt what you have to fit the next college’s context and your specific interests on their campus. 

Being concise is key. Your university application letter should not be redundant. If it exceeds one page, see where information you mention is repeated elsewhere in your application. In your cover letter, focus on the content that makes you as original and unique as possible. Most importantly, don’t forget to proofread your university application letters! 

Can a college application letter help me with other parts of my application?

Think of the college application cover letter as the glue that holds your college applications together. When writing it, think about it as your opportunity to show your best self. After brainstorming the content, you’ll be better equipped to craft your candidate profile into a cohesive narrative and articulate why you want to attend the college.

Though many parts of your college applications will be out of your control by the time you reach your senior fall, the college application cover letter is one that you can control. Use it to elevate your college applications, show interest in your top schools , and make yourself stand out among other applicants!

college application letters

The Letter of Continued Interest

Another form of college application letter is a letter of continued interest . In sample college application letters of continued interest, you’ll see that the primary purpose is to reaffirm your candidacy for a spot in the next incoming class of undergraduates. 

Though it can feel like a waiting game, the waitlist should not be passive. As soon as you are waitlisted or deferred, begin crafting a letter of continued interest. The best college application sample LOCIs are submitted promptly. Put in the effort to show you’re serious about attending. 

College application example LOCIs should focus on recent updates. Likely, a lot has happened since you submitted your application, particularly if you applied by the early deadlines. Strong college application sample LOCIs convey accomplishments and experiences that either add to previously mentioned ones or provide another dimension to your application. 

Letter of continued interest – When and where to submit?

Learn as much as you can by reading college application example LOCIs, but know that each school’s process for when and how to submit them is different. Additionally, the process may vary based on whether you were deferred to the regular decision round of admissions or waitlisted after the regular decision round. It’s important to follow each university’s directions.

Many schools will request that you upload your letter of continued interest to a portal. Some will request that you email it to an address – typically the admissions office. Others won’t allow you to submit any additional materials. If you’re in doubt, call or email the admissions office and ask. 

What to include in your letter of continued interest?

You’ll notice common trends when reading college application sample LOCIs. Effective college application example LOCIs convey a tone of sincerity, gratitude, and enthusiasm for an opportunity to attend. A strong sample college application letter of continued interest includes four elements. 

First, reaffirm your interest in attending the school if offered the chance to matriculate. Then, discuss relevant developments to your application, such as additional extracurricular accolades and continued academic successes. Sometimes, you’ll see a sample college application letter of continued interest that mentions how a student improved a lower mid-year grade or discusses a new leadership role. 

When reading a sample college application letter of continued interest, remember that colleges are looking for reasons to admit you, so don’t be shy! Offer to answer any questions they have and provide additional info in the conclusion of your letter. 

It’s important to back up your claims with supporting evidence. Strong college application sample LOCIs provide examples and specific details, just as you would in a cover letter or essay. Be vivid and descriptive as you share your story!

However, college application example LOCIs that include overly emotional appeals or merely complement the university are unlikely to be effective. Your letter of continued interest should be all about you. Though it can be difficult to realize this when reading college application example LOCIs, recognize that the content of your letter should fit within the context of the rest of your application. 

The many types of college application letters – Final Thoughts

In this guide, we covered several types of letters associated with your college process – college application cover letters, teacher recommendation letters, and letters of continued interest. Reading sample college application letters, whether they are college application cover letter samples or LOCIs, can help you do your best work. But, remember that every applicant’s college application process is unique. 

Our final tips for writing college application letters:

CollegeAdvisor.com can help guide you through every step of the college application process. Check out our blog , webinars , or register with CollegeAdvisor.com today. Good luck!

college application letters

This guide to college application letters and letters of continued interest was written by Caroline Marapese, Notre Dame ‘22. At CollegeAdvisor, we have built our  reputation  by providing comprehensive information that offers real assistance to students. If you want to get help with your college applications from CollegeAdvisor.com  Admissions Experts , click here to schedule a free meeting with one of our Admissions Specialists. During your meeting, our team will discuss your profile and help you find targeted ways to increase your admissions odds at top schools. We’ll also answer any questions and discuss how CollegeAdvisor.com can support you in the college application process.

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Application Letter

Female student talking with female recruiter

Sample Cover Letter 1: Application Letter

Lisa Watson 1223 Hampton Boulevard Lowell, MA 01854

November 15, 2009

Diane C. Strand Manager of Human Resources Atlantic Coast Industries, Inc. 2900 Commonwealth Avenue Boston, MA 02135

Dear Ms. Strand:

I am applying for the position of Systems Analyst which was advertised November 12th on the UMass Lowell Office of Career Services’ eRecruiting site. The position seems to fit very well with my education, experience, and career interests.

As required by your position, I have experience in computer systems, financial applications software, and end-user consulting. With a major in management information systems, I have training on a variety of computer systems and software programs. My practical experience as a programmer and student consultant for system users at the Centers for Learning gave me valuable exposure to complex computer operations. Additionally, I worked as a cooperative education student in computer operations for a large bank where I gained knowledge of financial systems. My enclosed resume provides more details on my qualifications.

I am confident that I can perform the job effectively. Furthermore, I am genuinely interested in the position and in working for Atlantic Coast Industries, Inc. Your firm has an excellent reputation and comes highly recommended to me.

Please consider my request for a personal interview to further discuss my qualifications and to learn more about this opportunity. Please feel free to call me at (683) 454-2555. If I am not in, please leave a message and I will return your call promptly.

Thank you for your consideration. I look forward to talking with you.

(Written signature)

Lisa Watson

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How to Write a Letter of Intent for Grad School

[geo-in-name] Sample Letter of Intent

Sample Letter of Intent for Graduate School

A letter of intent graduate school, sometimes called a statement of intent for grad school, sets the tone for  your application . As such, you want to ensure you cover all the bases, from formatting to content. Get started with our sample letter of intent grad school. 

CAN YOU GET YOUR STATEMENT OF PURPOSE PROFESSIONALLY EDITED? Absolutely! Having an effective statement of purpose that reflects your abilities and personality may assist you in the graduate school admissions process!

What Is a Graduate School Letter of Intent?

A letter of intent for masters program includes basic information about the student and notes the student’s goal to enroll in a specific graduate program. Students may include information about why they believe they are a great fit for the program and formally ask for acceptance into it.

First, the basics. A letter of intent masters program is, in essence, a cover letter for your application. It’s a formal letter that focuses on who you are. It includes why you’re applying to that particular Master’s  or  Doctoral  program. Lastly, why that program should consider your application. However, there might be a few different ways to do this. You might focus your letter on specific achievements related to your application and goals. Another option is to write in a more personal way. Show them who you are and why you are committed to grad school. Whichever option you choose, it’s important to pay close attention to the style and mechanics of effective letter writing. 

Letter of Intent Sample Graduate School Template

A letter of intent template may be helpful to you. A letter of intent does not have to be very long or complicated. Keep it simple and to the point. Include any information the college or university requested in a letter of intent if provided. You may see an example below to use as a template.

Sallie Mae Graduate Loans

The header should contain each of the following elements, separated by a line break.

How Do You Write a Letter of Intent for School?

A letter of intent for graduate school typically offers a few short paragraphs explaining what the student’s goals are for enrolling in the program. It may outline the program application and discuss why the student is a great fit for the program.

Sample Letter of Intent for Graduate School:

If you’ve ever written a business cover letter, the following information might seem a little familiar. That’s because the mechanics of writing a letter of interest are quite similar. In essence, a formal letter is comprised of a header, a salutation, the body, and the closing. Each of these needs to be present in your letter of intent and typically confined to a single printed page. Length requirements may vary, though, so make sure you’re familiar with the application requirements when you write. 

The recipient’s name and address. (Note: It’s a great idea to personalize this as much as possible. If you can find out the name of the primary decision-maker who may be reading your application contents, address the letter to that person unless instructed otherwise. If you are unable to find this information, something more general like “Graduate Selection Committee” could be used instead.)

Ms. Alice Henry 432 Bridge Street Here, PA 00555 Tel: 555-555-5555

March 3, 2017

Scholars State Graduate Program Director Placetown, GA 00011

How to Write Letter of Intent for Grad School?

The body of your letter of intent is where you could introduce yourself to the application committee and make your case for acceptance. You might take a few different approaches here, depending on your purpose in writing a letter of intent. While this could vary widely, much of the time, it may alternate between two specific goals.

Which one is appropriate for you depends, in many ways, on your background and the rest of your application. For example, if you’re applying with a stellar GPA, an impressive resume, and high test scores, you might not need that element of personalization to set you apart. Instead, it might be a great idea to emphasize your impressive achievements. 

In this case, the organization of your letter of intent body may be fairly straightforward, taking a note from business-oriented cover letters. For example, you might dedicate the first paragraph to the opportunity you’re pursuing. The second might be about your relevant skills and how you’ve demonstrated them. You could then end with your educational or career background related to your application. 

But what if your CV is a little more average, or if you have struggled in the past with a  low GPA  or personal issues? Then an alternate approach, like your personal story, might be a solid tactic. By giving an identity and context to your application, you could draw attention to who you are and your passion for your field. 

In this case, how you organize the letter may vary widely, depending on what you’re trying to say and the story you have to tell. Often this could be chronological. But it might be a great idea to put some thought into how you’re planning to organize your letter. Then look back at your draft to make sure that strategy works.

Letter of Intent Sample for School

The following is an example letter of intent for graduate school written by fictional school applicants. While your letter of interest should be entirely unique, this example may give you a few ideas to start. You may also use it as a letter of intent template to ensure you are following the correct format.

This writer chose to take a more personal approach with their content. So instead of organizing the paragraphs based on the type of achievement, they did it chronologically, telling the story behind why they want to study in that program.

Start your letter of intent with a clean header

Mr. Robert Smith 5 Main Street Anytown, ID 00555 Tel: 555-555-5555 

February 11, 2017 

University of Education Graduate Program Director Collegetown, MS 00055

Pay attention to your greeting

Attn: Graduate Selection Committee. — It is better if you have a name here. If you are not sure go general.

Be specific on the program application

I am applying to your master’s program in elementary education for the Fall 2021 semester. After earning my undergraduate degree program in elementary education from Teachers University, I worked for seven years as a fourth grade teacher at ABC Elementary School in Anytown, Idaho.

Discuss why you are a good fit for their program

I have wanted to be a teacher since third grade, inspired by my experience with my own teacher. As a student, I struggled to understand multiplication. I remember feeling frustrated, helpless, and sad. My teacher recognized my problem and spent months tutoring me in the subject after school. It took a lot of time and a great deal of patience on her part! But one day, it just clicked. Suddenly, I understood what I was doing. The joy and pride I felt was unmatched by any other moment in my past nine years. 

I learned much more than multiplication during our study sessions. My teacher taught me to believe in myself. She taught me about the value of hard work. I also learned the joy one experiences when helping others. Even at nine, I knew I wanted to share those lessons. For the past seven years, I have been fortunate enough to do so with great success. Last year, I was selected from a pool of thirty teachers as the school’s “Most Liked Teacher,” an award conferred by student opinion.

Close with why they are a good fit for you

I have chosen to apply to the University of Education to pursue a master’s degree program in elementary education because I am passionate about building upon the success and fulfillment I have already experienced as a teacher. My academic and career goals include exploring cutting-edge teaching techniques. Coupled with integrating the technology within my classroom. The University of Education’s reputation for excellence in developing new teaching technologies is the catalyst for my decision to attend graduate school in the first case. I am particularly interested in pursuing the New Teaching Models track, and I’m considering writing a thesis on the topic. 

Thank you for your considering my application. It would be an honor to continue my studies and pursue my passion at the University of Education. 

Sincerely, 

Robert Smith

Some Tips & Takeaways for Your Grad School Letter of Intent

Hopefully the above sample letter of intent for graduate school helped you gain a clearer picture of what you need to write. Here are some additional tips for writing your letter of intent.

Your letter of intent could be your first impression on the application committee. Follow these guidelines and use a sample letter of intent to make that impression count. 

Looking for information on Personal Statements? Try  How to Write a Personal Statement  and  Personal Statement Examples .

Are There Grad Schools That Don’t Require Letters of Intent?

Absolutely! One way of dealing with the headache of writing a letter of intent is to avoid them completely! It is free to request school information on GradSchools.com Simply pick multiple colleges to send you information to once you fill out the form. Not to mention, having several schools competing for you gives you options.

This is an offer for educational opportunities that may lead to employment and not an offer for nor a guarantee of employment. Students should consult with a representative from the school they select to learn more about career opportunities in that field. Program outcomes vary according to each institution’s specific program curriculum.

Do All Schools Require a Letter of Intent?

Some graduate schools may not require a letter of intent. If they do require one, it may be listed on their graduate application website or application itself.

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How to Write a Letter of Application (with Examples)

Rebecca Tay, Ph.D.

Not sure what a letter of application is or how to start one? We share job application letter examples and guide you through how to write and format one that gets you hired.

Letter of application example on a tablet

What is a letter of application?

A letter of application (also known as a cover letter, application letter, or job application letter) is a one-page letter sent with your resume to convince employers you’re qualified for their role. While there are many purposes for a letter of application , this document is generally intended to give employers more information about you and why you’re applying.

Here’s an example of a simple job application letter:

Download Free Example

Letter of Application Template (Text Version)

[Today’s Date]

Georgina Ross CodePros 66 Dakota Street San Francisco, CA 94107 (415) 922-5181 [email protected]

Dear Ms. Ross,

I’m thrilled to apply for the Junior Front End Developer role at CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned to my freelance work, I know how valuable online programming education is. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that gives students 24/7 support and excellent resources to learn programming skills.

In 2021, I freelanced for Climbers USA, a mountain climbing website in San Francisco, to produce a visually appealing website within 3 weeks. Using my time management and communication skills, I developed a single-page application for them using HTML, CSS, Javascript, and React.js. This project has generated over $800,000 in revenue for Climbers USA to date. I hope to bring my coding abilities to CodePros, where building numerous user-friendly web applications for clients in a timely manner is of the upmost importance.

Besides my freelance work, I’m self-taught in the MERN Stack and am mentoring 2 new programmers to use it for generating user-friendly apps and websites. I also stay up to date on current industry trends and have published 30+ coding articles on Medium to help others on their coding journeys. It would be an honor to work with CodePros to further promote the joys of programming and self-development.

I look forward to meeting you in a future interview. You can reach me anytime at (415) 768-4624, or at [email protected] Thank you for your time and consideration.

William Grant

An effective letter of application:

Because many employers receive an average of 250 applications per job opening , it’s essential to write a letter of application that not only matches their requirements but positively sets you apart from other applicants. So here’s how to write a letter of application that gets you the job you want:

How to write a letter of application (6 tips)

Before you start writing your letter of application, research the company and read the job posting carefully so you know how to describe your experience in a way that gets the employer’s attention. Once you’ve done your preparation, follow these steps to write a letter of application that lands interviews:

1. Put your contact information in your letter of application header

Your letter of application’s header should match your resume header and provide your basic contact information to make it easy for hiring managers to invite you for interviews. Make sure to include your:

Depending on the job, you can also include other professional online profiles such as your portfolio or LinkedIn profile to help hiring managers learn more about your past work.

This is an example of a good job application letter header:

letter of application for university format

2. Address the hiring manager

The next part of your cover letter is the contact person’s information and a salutation (also called a greeting). To get started, write the hiring manager’s contact information at the top-left of your letter of application, including their name, company address, phone number, and email address. If the job ad doesn’t list this information, search for it online or call the company to ask for the hiring manager’s details.

In your job application letter’s salutation, you should address the hiring manager by name to show that you’ve taken time to tailor your letter to the company. Use the format: Dear Mr./Ms./Mx. [Last Name]. If you can’t find the name, use a salutation like “Dear Hiring Manager” to avoid using the generic “ To Whom It May Concern ”.

Here’s how the employer’s contact information and your greeting should look:

Example of how to address a contact person at the top of a letter of application

3. Grab the hiring manager’s attention with your introduction

In our recent survey of hiring managers and their thoughts on application letters , 41% said that the introduction of a job application letter leaves the biggest impression on them compared to other sections. So start your application letter off strong by:

A great example is the introduction from the letter of application example above:

I’m thrilled to be applying for the Junior Front End Developer role for CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned there to my freelance work, I understand how valuable online programming education can be. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that provides students with 24/7 support and excellent resources to learn programming skills.

This introduction catches the hiring manager’s attention because it’s tailored to the specific role and company . In our survey, 46% of hiring managers consider tailoring a letter of application to be either fairly or very important when deciding whether to invite applicants for interviews. Customizing your application letter not only demonstrates you’re a good fit for the position but also shows employers you:

4. Highlight industry-specific skills (with numbers) in your body paragraphs

Next, add 2–4 body paragraphs with information about how your skills, experience, achievements, and education can help the target company achieve its goals. Rather than bragging, the goal of your body paragraphs is to show the hiring manager why you’d be a good fit for the position.

Match the job posting when choosing which of your hard and soft abilites to highlight in your job application letter. Hard skills and knowledge are technical capabilities learned from hands-on experience, training, or education. Programming, data analysis, and user interface (UI) design are examples of hard skills.

By contrast, soft abilities relate to emotional intelligence and let employers know how you interact with others in the workplace. For instance, organization skills , teamwork , and interpersonal expertise show you work well with others as well as on your own.

And just as it’s essential to quantify your achievements on your resume , it’s equally important to use hard numbers in the body paragraphs of your letter of application. Adding numbers to your application letter when other applicants only vaguely describe their qualifications will make your application memorable. The budgets you worked with, people you helped, and number of projects you were a part of can all be quantified using hard numbers.

Using numbers also shows the hiring manager the extent of what you can do. So, for example, if you’re applying to a smaller nursing home with only 50 beds, the first statement below shows you’re more than qualified to handle caregiving for their residents, while the statement without hard numbers is unclear:

Hard numbers

“I worked in a team of 8 caregivers to provide excellent customer service for 100+ residents in recreation areas and reception”

No hard numbers

“I worked in a team and provided customer service to elderly residents”

5. Choose engaging words for your application letter

Your letter of application’s length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won’t lose interest. So make every word count by using strong action verbs and powerful adjectives instead of buzzwords.

For instance, buzzwords like “tasked with,” “responsible for,” and “participated in” are passive and sound like you copied responsibilities from a job posting. Instead, use verbs like “spearheaded,” “managed,” and “executed.” Here’s an excerpt from a UX designer’s letter of application that successfully uses action verbs and power adjectives :

As a Senior UX designer for Sparklabs from 2015–2017, I worked as the sole UX designer. Under minimal supervision, I systematically executed over 4 major design projects for our new website in Canada, including launching 10 prototypes based on different case studies and conducting 50+ user interviews. My innovative designs boosted our marketing campaigns by 92%, which was extremely rewarding.

Along with action verbs, descriptive adjectives help your cover letter to tell a story, which is important because stories are 22 times more likely to be remembered than facts alone. For instance, a hotel manager should include adjectives such as “courteous,” “decisive,” and “tactful” to give hiring managers a better feel for their customer service and people skills .

By carefully choosing adjectives for your job application letter, you also help employers evaluate whether you’re someone they’d want to work with. Notice the difference in this nurse’s experience written with and without power adjectives:

Power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided exceptional service with my kind bedside manner during emergency surgical procedures to 200+ patients per week. My cheerful demeanor brought patients a sense of calm in the emergency room.

No power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided good customer service to 200+ patients every week. I helped doctors with emergency surgical procedures in the emergency room.

6. Close your application letter with a call to action

End your application letter by inviting the hiring manager to contact you for an interview. Include your phone number and email address in your call to action to make it that much easier for a hiring manager to call you straightaway.

Finally, include an appropriate letter of application sign-off such as “Sincerely” or “Best Regards,” followed by your name.

Sincerely, Will Grant

How to format your letter of application

Unsure how to format your letter of application ? Here are 4 tips for formatting an application letter so it stands out to employers:

1. Choose an appropriate font and font size

An appropriate application letter font size is between 10.5 to 12 points. Using a suitable font size ensures readability and that there’s enough white space throughout your letter, making it look professional.

Also, you should pick a professional letter of application font like:

Professional fonts are easily scanned by applicant tracking systems (ATS), which is software that filters applications for keywords. An ATS might not be able to read your letter of application if you use uncommon fonts.

2. Fix your margins

Properly sized margins help create the perfect mix of white space and text, making your letter of application easy to read. The standard size for application letter margins is 1″, the default on Microsoft Word. However, you can adjust your margins between ½” and 1½”:

If you have a lot of relevant experience that addresses the job posting you’re responding to, changing your margins to ½” to fit more text on the page is fine.

If you have less experience to describe , you can adjust your margins up to 1½” to make your letter appear longer.

Just keep in mind that very wide margins look unprofessional, while extra narrow margins make your application letter look cluttered.

3. Save your file as a PDF

Job application letters should always be saved as a PDF file to ensure that your letter gets picked up easily by ATS software and passed onto employers. PDFs also keep your formatting intact and don’t allow others to modify your application.

Save your letter under an appropriate file name, such as “First-Name-Last-Name-Application-Letter.pdf”. Using a professional file name makes it easy for hiring managers to find your application in their inbox or on their desktop.

4. Simplify your formatting for letters sent in the body of an email

There are a few details to remember if you write an email letter of application for an employer.

First, write a professional subject line that shows your intent. Make sure your email subject line contains your name and the exact job title you’re applying for.

Subject line email example

Your Name – Application for [Job Title] at [Company Name]

Second, in an email letter of application, there’s no need to type out the hiring manager’s contact information and the date (this information is already included in the email). So begin with the salutation, addressing the hiring manager using “Dear Mr./Ms./Mx. [Last Name],”.

Email salutation example

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

It’s my pleasure to apply as a [Job Title] at [Company Name].

Third, before emailing your letter of application, list your contact information below your email signature .

Contact information and email signature example

Phone: (xxx) xxx-xxxx Email: [email protected] LinkedIn: www.linkedin.com/in/yourname

Here’s an example of a job application letter sent as an email:

Example of how to send a job application letter in the body of an email

Frequently asked questions about application letters

Want more information on how to write a job application letter? Below we provide answers to 3 common questions related to application letter writing:

1. Is a letter of application the same as a cover letter?

A letter of application for a job is the same as a cover letter. Often recruiters and hiring managers will use the terms interchangeably to refer to a letter sent to give a hiring manager more information about your qualifications.

But application letters (or letters of application) for academic programs and scholarships differ from cover letters. Compared to a cover letter, an application letter for academic purposes is:

2. What should I avoid writing in a letter of application?

Avoid common application letter red flags , which include:

3. How do I write a job application letter that stands out?

To write a job application letter that stands out, explain how your qualifications match the requirements in the job posting. Identify a few of the most important requirements that match your background and skills and provide concrete evidence for them, such as numbers or quotes from previous employers or coworkers.

Other ways to help your application stand out include:

Additional Letter of Application FAQs

Read our answers to other application letter–related questions:

Rebecca Tay, Ph.D.

Written by Rebecca Tay, Ph.D.

Rebecca Tay is a Professional Researcher with a Ph.D. from Johns Hopkins University who directs research projects, survey analyses, and industry reports at Resume Genius.... more

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The Writing Center • University of North Carolina at Chapel Hill

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Carnegie Classifications of Institutions of Higher Education. n.d. “Basic Classification Description.” Accessed November 1, 2020. https://carnegieclassifications.iu.edu/classification_descriptions/basic.php .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

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University Application Letter Sample

P.O. Box 5698 1220 Student Activities Building South Washington University 515 East Jefferson Street. Seattle, WA, 98177

Nicholas Fergeson 18274 Riner Street. Edmonds, WA, 98117

Dear Sir or Madam,

I am a recent graduate from Edmonds-Woodway High School, attaining honors and being enlisted on the Dean’s List. It has been my desire and childhood dream to study the shifts and causes in global economic markets in order to provide African countries with a viable economic edge.

After receiving my high school diploma, I attended the College of Accountancy, completing my certificate in Foundations of Accounting. Besides my interest in accounting, I have a passion for reading extensively to broaden my learning horizons. Also, mathematics has always been among my strongholds, and this can be seen in subjects such as calculus, algebra and statistics, where I have excelled. It is to my understanding that an effective economist has to have many technical skills, including interpersonal skills.

Besides my interest in economics, I aspire to be a counselor and a motivational speaker. I see myself eventually having a leadership role as a community youth leader and future economic guru. The fruition of this can already be seen in my high school career as the leader of the speech club, where I gathered and maintained 22 students that consistently improved their skills in giving speeches.

My non-academic activities that I engage in are soccer, basketball, and swimming as a part of healthy living. I believe that a person should be well-rounded, and that even academically ambitious people should be physically fit in order to exploit their minds and bodies to their fullest extent. Mental stamina, in my experience, is directly connected to physical endurance.

Studying at the South Washington University will enable me focus on gathering relevant experience and knowledge in the field of economics, as your institution has the top educational program in the state in my desired discipline of study. After engaging with students and professors from your university, I can be confident in my decision to enroll in your institution. My research indicates that your program in economics is tailored to have a high output of job opportunities for graduating students. Given this fact, I am thoroughly encouraged to attend your program and look forward to a future of quick disbursement of my acquired skills in Africa.

Thank you for your gracious time and consideration,

Nicholas Fergeson

Semi-formal

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University Cover Letter Example & Writing Guide Cover Letter Example

University Cover Letter Example & Writing Guide Cover Letter Example

Most people go to a university to study, but some go to a university to work. Whether you’re an astrophysics professor, a football coach or a food service worker, a compelling university cover letter is a crucial part of your application for any college job.

And these jobs are not exactly scarce. One website that specializes in jobs in academia, HigherEdJobs , says that there are more than 100,000 positions at 2,000 institutes available. 

This guide, along with the corresponding cover letter example, will explore:

Psychology tips to writing a great cover letter

Best format for a university cover letter

The format of a university cover letter is defined by its five key elements, its structure, and text volume. In most cases, a university cover letter should be one page only, a maximum of 300 words. So unlike a 100,000-word doctoral dissertation, a cover letter prizes brevity and economy of words. 

But those words need to be chosen very carefully, and they need to follow a recognized structure.These are the five key elements in the format of a university cover letter:

We will explore what each of these components should contain, but first let’s check out the editable cover letter example you can use for your own application:

Dear Mr. Brawley,

During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in overall grades. The oriental studies program was 150% oversubscribed and 95% of all our professors published critically acclaimed research in industry-leading linguistic journals.

Moving to Austin with my family brings opportunities, and while I am happy to explore a move back into academia, the timing of the Head of Modern Languages role at the University of Texas seems perfect. I know that you are looking to grow your oriental and middle east studies departments and I trust that my experience may prove beneficial.

Students are attracted to a degree course primarily because of the diversity of curriculum and the range of options for further study. Language professors with experience of teaching courses around the cultural and historical aspects of their respective countries proved the most popular at Northwestern and it is exactly this combination that will likely help to propel the success at Texas.

Interest in studying obscure linguistics and ancient poetry has dwindled as these regions become global economic powerhouses. Students want to study things that will be relevant to their interactions with real people. That is what underpins the success of any modern languages department. I am an active participant in these academic circles and am confident that I could assist in attracting some top teaching talent to the Texas team.

I have presented at over 100+ international seminars over the past five years, raising the prestige of my university and I would hope to continue in exactly the same vein. Being proactive in exploring the issues of the day and using social media to amplify the messages is the greatest student recruiting tool that any university department can use.

I would welcome the opportunity to share my thoughts on how I might help the Texas Modern Languages department to thrive.

Sandra Hangleton

Cover letter header example

The cover letter header is a thoughtfully designed section at the top of the page that contains your name, occupation, address, phone number and email. It may also include your photo and perhaps your LinkedIn profile — but don’t clutter it up with much else.

When the hiring manager opens your cover letter, before reading the first words, they should say, “Hmm, this looks nice.” In a page otherwise full of paragraphs full of black text, the header is your one opportunity to make some design choices to help your letter look as good as it reads. You can opt for an accent color, an imaginative layout, creative use of typography and perhaps icons for your address, phone and email. It should not be “gimmicky,” but it should be designed with a certain amount of flair.

Cover letter greeting example

The cover letter greeting, also known as a salutation, is the line where you say “Dear Ms. Smith,” “Dear Mr. Hernández” or “Dear Dr. Patel.” 

Don’t get too creative here — in a letter seeking employment, “Hey, y’all” is obviously not going to work. Do attempt to find out the name of the person to whom you should address your job application letter. People like to read their own names, and it shows your attention to detail and your interest in this employer if you’ve gone to the trouble of finding out who is processing the applications for the job you want.

Cover letter introduction example

To catch a fish, you have to throw out some enticing bait. And your cover letter introduction, the opening paragraph, should both identify the job you’re seeking and make a convincing case that you’re the right person to fill it.

For a university application, mentioning your top-notch alma mater may be one way to bait the hook. If you have years of experience in your field, that may be another. Lead with your strengths, and try to write a paragraph that makes it impossible for the recruiter to stop reading.

Here’s an example of a good university cover letter introduction:

During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in over all grades. The oriental studies program was 150% oversubscribed and 95% of all our professors published critically acclaimed research in industry-leading linguistic journals.

Cover letter middle part example

The body of your cover letter — i.e. the middle paragraphs — should contain the heart of your pitch. If your introduction has hooked the fish, the body is the part where you reel it in. 

Given a one-page limit, you have a lot of work to do here in a short amount of space. Here you must list all of your top qualifications for the job you want. Again, this will usually include experience in your field, and in a university cover letter, it will generally address your education. 

Be specific about your work experience, using facts and figures wherever possible, and try to relate at least one anecdote about how you solved a thorny problem in a previous job. 

Also, try to mention the name of the university where you’re applying, and explain what it is that makes you want to work there. Let the employer know that you aren’t just mass-mailing job applications to random universities, but that you specifically want to work for this one. For example:

How to end a cover letter (conclusion example)

The conclusion of your cover letter should contain a call to action, in which you suggest that the hiring manager take some action as a result of your letter. You can say that you look forward to a reply, that you’d be happy to follow up with a phone call, or that you’d be delighted to be invited for an interview, in person or remotely. 

Your interest in receiving a reply should let the recruiter know that you’re really interested in this job. You don’t want to sound either desperate or overconfident, but you do want to convey your sincere interest in exploring this job opportunity further.

Layout and design of a university cover letter

Your letter needs to say the right things, but it also needs to have the right look. Choose the right layout and design for your cover letter, and don’t squander your golden prose on a badly designed letter that sounds great but looks ugly.

You need to use a legible font — nothing avant-garde or strange-looking. You want to choose a font size between 10 and 12 points, big enough to read but not so big it looks like you’re writing a children’s book. 

You need to use 1-inch margins at the top, bottom, right and left of your letter. You need to add a space between your paragraphs, which should not be indented, and hold all paragraphs to a reasonable length.

When it comes to visuals, Resume.io’s cover letter templates offer a professionally designed, ready-to-go solution to quickly create a beautiful cover letter in minutes flat.

Always remember that you’re writing this letter to a human being, so you need to sound like one. Avoid robotic language or HR-speak about how you’re a “team player” who “thinks outside the box.” Beware of clichés that a recruiter has read a thousand times before, and beware of “fluff,” which is fancy language that says nothing.

A cover letter is a way of establishing a personal relationship with a hiring manager, someone whose help you desperately need in order to get the job. It’s a business letter, but that doesn’t mean it can’t also be personal. In places, you score points by using rational language that speaks to the head, but in other places you gain ground by using emotional language that speaks to the heart.

Remember that nobody owes you a job, and you don’t need to convince anyone that you deserve one. You need to convince employers that you can help them more than they can help you, making the company stronger, more profitable and more efficient. 

Pay close attention to your tone, making sure that it’s friendly, professional and confident, but never arrogant or presumptuous.

Cover letter mistakes to avoid

Here are some mistakes you want to avoid in your university cover letter.

Key takeaways

Other helpful educative cover letters and resumes examples:

If you’re looking for other cover letters and resumes, check out our related education cover letter examples :

Cover Letters examples for:

Resumes examples for:

Free professionally designed templates

Request Letter to University for Degree Verification – Sample Letter Requesting Degree Verification

To, The Registrar, ________ (University Name), ________ (University Address)

Subject: Degree verification

I am writing this letter in order to request you for my university degree verification bearing degree number _________ (mention serial number). I am in need of the same for the ________ (job/higher studies admission) procedure. In this regard, I request you to kindly verify the same so that I will be able to get the my degree attested at the earliest.

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letter of application for university format

letter of application for university format

College Application Letter

A well-written college application letter will help you get in to the college of your choice. A good letter highlights your academic, athletic, extracurricular and community service achievements and helps you gain favor during the highly competitive selection process.

Format and Content

Avoid writing a generalized form letter. Instead, use the college application letter format to explain how you will benefit auniversity or college and why the institution is perfect for you.Do your research to find out the type of student the college favors and write your letter in a way that highlights these attributes. List your accomplishments in the order of importance and include any special skills you have to offer. Proof read the letter carefully, and preferably, have someone else proofread it as well before sending.

This college application letter sample is written by a student who wishes to pursue a career in teaching. She explains why the goal is so important to her and how the university will help her achieve her goal. She includes a list of some of her high school achievements to prove she is a good candidate for university admittance.

A month ago, I attended a tour of the University of North Texas. I was very impressed by the campus and by the helpful and friendly staff. I am even more impressed with the exceptional reputation of your institution and its outstanding academic achievements. After reading numerous rave reviews from University of North Texas Alumni, I am convinced the university is the best choice for me and the one that will help me achieve my goal of teaching children at the elementary level.

My interest in becoming a teacher is directly connected to a personal experience. In kindergarten, I struggled to learn the concepts other children picked up so easily. My interest in school quickly faded and I was given the title of class dummy. Everything changed for me in the third grade, thanks to the patience and wisdom of my teacher. Mrs. Wilson refused to believe I was incapable of learning. In short time, she uncovered the root of my educational struggles and tutored me on her own time to help me catch up with my classmates. I discovered a love for learning simply because I was lucky enough to have a teacher who truly cared.

I am currently a senior in high school and I will graduate this spring with highest honors and a 3.9 GPA. I am a member in good standing in the National Honor Society and the Beta Club. I won second place in the Odyssey of the Mind competition in the 10th grade and I won the UIL gold medal in the state finals for Poetry Interpretation in the 11th grade. I am a 4-year, award-winning member of the marching and concert bands, President of the English Literary and French clubs, and a member of the volleyball team. I am a volunteer math and English tutor for students at the junior high school level and I have logged over 240 hours as a volunteer at the Kids Matter afterschool program.

I am thoroughly convinced the College of Education at the University of North Texas will help me achieve my career goals. I am determined to become the best teacher I can possibly be and to use my skills to identify and reach students who have given up on themselves and learning. I am enclosing my application packet along with letters of recommendation from my teachers and community leaders. I look forward to hearing from you soon.

Enclosures:

Letter of Recommendation from Mrs. Spielberg, Honors English

Letter of Recommendation from Ms. Wayman, Honors Calculus

Letter of Recommendation from Mr. Billings, Girls Athletic Coach

Letter of Recommendation from Mrs. Johnson, CEO, Kids Matter

Letter of Recommendation from Mrs. Smith, District Tutoring Coordinator

Help us improve our staff directory!  Share your feedback by March 26, 2023 for a chance to win a Robarts Common tote. Take the survey

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Undergraduate Research Prize Application Form

Please fill out the form below to apply for the University of Toronto Libraries' Patricia and Peter Shannon Wilson Undergraduate Research Prize. Once you have completed this web form, you will receive an email prompting you to submit the following documents: 

A  reflective statement  describing your effective and innovative research process and use of research materials (750-1000 words). Please refer to the  evaluation rubric  that will be used to judge submissions.

A copy of your submitted assignment, including bibliography.

Please send these files as two (2) separate documents. They should be formatted as .doc, .docx, or .pdf files.

If your research assignment cannot be submitted in an electronic format (e.g. a video, music performance, artwork) email the prize committee at  [email protected]

After you complete this form, your instructor will be notified by email to submit a letter of support.

Agreement & Signature

I agree if my work is selected for a prize or an honorable mention, to contribute materials to be displayed on the University of Toronto Libraries website following the prize reception and for deposit into TSpace , the University of Toronto’s research repository.

I will continue to retain copyright ownership of all materials submitted to the University of Toronto  Libraries in connection with this application, as outlined in the TSpace non-exclusive license and grant a non-exclusive, worldwide, royalty-free license to University of Toronto Libraries to reproduce, distribute, and display the material in all forms of media in existence now or in the future. 

letter of application for university format

CBSE Class 10 Hindi Exam: Letter Writing Format with Important Examples for Full Marks

CBSE Class 10 Hindi Board Exam 2023: Find here the correct format of letter writing (for both formal and informal letters). Also, get important examples of formal and informal letters to practice and score maximum marks in the CBSE Class 10 Hindi Board exam 2023.

letter of application for university format

Letter Writing Format for CBSE Class 10 Hindi Exam 2023: CBSE board has scheduled the 10th Class Hindi Board Exam 2022-23 on March 17, 2023. For both Hindi course A and course B, formal and informal letter writing is an important part. It will be a 5 marks question and an internal choice between the formal and informal letters will be provided. In this article, we have provided the correct format of Letter writing for formal and informal letter types with solved examples and practice questions so that you can score maximum marks in the upcoming CBSE Class 10 Hindi A and B examinations. 

Also check: CBSE Topper Answer Sheet Class 10 Hindi, Download PDF

Scoring full marks in the letter writing question is majorly dependent on the use of the correct format. Therefore, we have explained below the format that must be used while writing a letter.

Class 10 Hindi Letter Writing

Qulaties of a nicely written letter

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

Types of Hindi Letter Writing

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

Types of Formal Hindi Letter Writing

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

Types of Informal Hindi Letter Writing

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

CBSE Class 10 Hindi Formal Letter Writing Example 

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

CBSE Class 10 Hindi Informal Letter Writing Example 

Letter Writing Format for CBSE Class 10 Hindi Exam 2023

Class 10 Hindi Letter Writing Practice Questions

1 आप यश कुमार / यशिका कुमारी हैं। बरसात के दिनों में दुर्घटना को दावत देते खुले पड़े सीवर लाइन के मैनहोलो के संदर्भ में दैनिक जागरण, अ ब स नगर के संपादक को एक समाचार प्रकाशित करने का अनुरोध करते हुए लगभग 100 शब्दो में पत्र लिखिए।

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  20. Letter of Application Sample: University Application

    University Application Letter Sample P.O. Box 5698 1220 Student Activities Building South Washington University 515 East Jefferson Street. Seattle, WA, 98177 Nicholas Fergeson 18274 Riner Street. Edmonds, WA, 98117 Dear Sir or Madam, I am a recent graduate from Edmonds-Woodway High School, attaining honors and being enlisted on the Dean's List.

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  25. Undergraduate Research Prize Application Form

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