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Best 21 Paper Related Business Ideas in 2024 with Small Investment

Do you want to start a paper-related business? Find here a list of the most profitable paper business ideas that you can start with a small investment.

The pulp and paper industry is vibrant.  The major raw material of this industry is wood. Broadly, the industry is dominated by the United States, northern European countries like Finland, Sweden, and North-West Russia, and East Asian countries such as East Siberian Russia, China, Japan, and South Korea.

According to the use, you can find 6 broad segments of papers. These are corrugated boards, hygiene paper products, specialty papers, newsprint, writing printing & copying papers, and colored papers. The paper industry offers several small-scale business opportunities to entrepreneurs who want to start a business with small capital investment.

List of 21 Paper Business Ideas

#1. start manufacturing a4 paper.

At present, the most widely used paper in the copier industry as per size is A4 and A3. In fact, the A4 size paper has the highest demand in the paper industry. If you want to venture into paper making business, it is advised to manufacture A4 OR A3-sized papers.

#2. Book Store

The bookstore is a traditional business. Generally, bookstores sell different types of books including textbooks. Additionally, they also sell exercise books, notebooks, pens, pencils, and other stationery items. This is an easy business to start and operate. However, you must go for market research before commencing the business.

#3. Egg Tray Making

Generally, you can produce egg trays from waste paper. Egg trays are essential items in the storage and transportation of eggs. You can start a small-scale egg tray manufacturing business with low capital investment. Additionally, you can produce different fruit trays from the same unit. For starting a small unit. a 1000 Sq Ft space is sufficient.

#4. Envelope Making

Envelopes are still very popular in offices and educational institutions. Additionally, these are widely used for sending greeting cards and other small items. The envelope-making process is simple. And with simple tools and equipment, you can start this business even at your home. The process includes cutting, folding, gluing, and packaging.

#5. Exercise Notebook Making

Exercise books or notebooks are popular items in the education industry. And still, there is a huge demand for different types of notebooks including graph notebooks, drawing notebooks, etc. The exercise book manufacturing process is simple. The business demands a small space for unit operation and moderate capital investment.

#6. Greetings Card Making

If you are a creative person and searching for a home-based business, you can consider starting a greeting card-making business. Generally, you can produce greeting cards with various decorative items. However, digitally printed greeting cards are most popular these days. Consider selling your cards both offline and online.

#7. Handmade Paper Making

Handmade papers are popular for making crafts, jewelry, home decor items, and gift-wrapping purposes. The manufacturing process is simple. And you can produce handmade papers from waste papers also. The business demands very small capital investment. However, you must ensure the marketing strategy before commencing the business.

#8. Mobile Paper Shredding Business

In big cities and industrial areas, you can start a paper shredding business. Generally, big businesses and commercial institutions often look for this type of service for destroying outdated papers permanently. The business requires an initial startup investment and proper marketing. Also, you must have sound communication skills here.

#9. Packaging Box Making

Packaging boxes are essential items for packaging, storage, and transportation. Almost every product-based industry use packaging box. Generally, packaging boxes come with either corrugated papers or hard boards. You can open a packaging box-making company with moderate capital investment. However, craft a business plan before initiating the business.

#10. Paper Bag Making

This is another very profitable business you can start in the paper industry. Generally, these types of bags come in different sizes, designs, patterns, and colors. The manufacturing process is not complex. And with a small area of space, you can start this business. Even, if you have space at home, you can start the business on a home-based basis.

#11. Paper Cup Making

Paper cups are disposable items. And due to their disposable nature, these items are very popular these days. Generally, paper cups are used for serving different types of hot and cold drinks including ice creams also. Additionally, these are very popular items in the domestic and corporate functions for providing different types of drinks. You can start a paper cup manufacturing business with a small startup capital investment.

#12. Paper Items Wholesaling

If you just want to start a trading business then wholesaling is the best option for you. In this business, you will procure the items from the manufacturers in bulk and sell the items to small retailers. Generally, the list of items includes exercise books, notebooks, paper bags, plain sheets, computer pages, etc. The business is highly lucrative. However, it demands moderate capital investment.

#13. Paper Jewelry Making

Basically, paper jewelry falls under the segment of costume jewelry or fashion jewelry. Generally, quilling papers are used to craft these pieces of jewelry. You can produce these pieces of jewelry with simple hand tools. Apart from the paper, you will need to procure different types of beads, stones, and ribbons to decorate the jewelry.

#14. Paper Milling

Paper milling is a traditional business. The process is a little complex though. And the business demands substantial capital investment and strategic planning. The major raw materials are wood. Additionally, you will need to have a huge space for starting this business. However, paper milling is one of the most profitable businesses in the industry.

#15. Paper Plate Making

Actually, paper plates are disposable items. These are very popular nowadays. These plates come in different sizes and designs. The manufacturing process is very simple. Additionally, the business demands very small startup capital investment and small space for unit operation. If you have space at home, you can start the business as a home-based also.

#16. Paper Recycling Business

First of all, the paper recycling business demands thorough market research, correct business modeling, and upfront capital investment. It is needless to say that the business is not an easy venture. Also, you may face stiff competition in the local market. However, it is a highly profitable business to make enough revenue within a short duration of time.

#17. Tissue Paper Making

This is another great small paper manufacturing business you can start with a low capital investment. Also, you can start a business in a small space. A 1000 Sq Ft covered area is perfect for starting a small unit. Also, the business is profitable in metro cities, small towns, and rural areas. However, the business demands startup capital investment in procuring machinery, raw materials, and human resources.

#18. Paper Soap

There is a good demand for paper soaps for people who travel. You will find a good demand in hotels too for paper soaps. The investment to start this business is also very low.

#19. Paper Goods Selling

You can make invitation cards or note cards and sell them. There is also a good demand for these items online.

20. Bookbinding

Bookbinding is another paper-related business that can be started with a very low investment. You can also create your own designs and sell them to your bookbinding customers.

21. Banana Paper Making

If you want to start an eco-friendly business in this industry, you can consider a banana paper-making business. Generally, you can produce this item from the waste of the banana tree. The manufacturing process is simple. Additionally, you can start the business with moderate startup capital investment.

We hope this list of 21 profitable and lucrative business ideas in the paper industry will definitely help you in starting a business of your own.

About the Author: 99businessideas.com led by Rupak Chakrabarty is committed to helping beginners, entrepreneurs, and small business owners in starting, managing, and growing their businesses.

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Paper Manufacturing: Business Plan, Process, Machinery, Row Material

Paper Manufacturing: Business Idea

Paper is not just one single type of material, but a broad classification that includes a wide array of different materials.

Depending on the type of paper you are looking to make, specific manufacturing processes must be followed in order to successfully produce the desired end product.

To make sure you have all the information required for your paper manufacturing business plan, read on to learn about the different types of paper and the processes used to create them.

Paper Manufacturing business is one of the most profitable manufacturing business ideas in India . The paper manufacturing process generally involves four steps: pulping, screening, cleaning, and bleaching.

Pulping is the first step in the paper manufacturing process. This step involves breaking down the wood chips into individual fibers by using a mechanical or chemical process.

Once the wood chips have been broken down into fibers, they are then screened in order to remove any impurities or debris that may be present.

After the screening process is complete, the fibers are then cleaned in order to remove any remaining impurities.

The final step in the paper manufacturing process is bleaching. This step is used in order to brighten the fibers and make them whiter.

There are two main types of paper: pulp and recycled.

• Pulp paper is made from wood chips that have been broken down into individual fibers.
• Recycled paper is made from paper that has already been used and then recycled.

The type of paper you use will depend on your specific needs. If you need a strong, durable paper, then pulp paper is a good option. If you are looking for a paper that is environmentally friendly, then recycled paper is a better choice.

Paper Manufacturing Process

The first step in any paper manufacturing process is to create a slurry, or a thin mixture, of cellulose fibers and water. Cellulose fibers are derived from plant sources, such as wood pulp, recycled paper, or cotton.

The type of cellulose fiber used will affect the properties of the final paper product. For example, longer fibers create stronger paper that is less likely to tear, while shorter fibers result in a more delicate paper.

After the cellulose fibers have been combined with water, they are fed into a machine called a Fourdrinier machine. This machine is essentially a giant conveyor belt that helps to form the paper.

As the cellulose mixture moves through the Fourdrinier machine, it is sprayed with additional water and then pressed between two large rollers.

The amount of pressure applied and the speed at which the paper moves through the machine will determine the thickness of the final product.

Once the paper has been formed, it then needs to be dried. The most common method of drying paper is to pass it through a series of large rollers that apply heat. The amount of time that the paper is exposed to heat will determine how much moisture is removed.

After the paper has been dried, it can then be coated with a variety of different materials, such as paint or wax. This step is typically used to add additional strength or durability to the paper.

The final step in the paper manufacturing process is to cut the paper into sheets of the desired size. Once the paper has been cut, it is then ready to be used for its intended purpose.

Different types of paper

There are a variety of different types of paper, each with its own specific uses. The type of paper you use will depend on your specific needs. If you need a strong, durable paper, then pulp paper is a good option.

If you are looking for a paper that is environmentally friendly, then recycled paper is a better choice.The most common types of paper are listed below:

Cardstock: Cardstock is a heavy-duty paper that is typically used for creating cards or invitations. It is also often used as a backing material for photos or other projects.

Construction paper : Construction paper is a heavy-duty paper that is typically used for art projects or classroom activities.

Copier paper : Copier paper is a lightweight paper that is typically used for printing documents.

Drawing paper : Drawing paper is a medium-weight paper that is typically used for sketching or drawing.

Bristol board : Bristol board is a heavy-duty paper that is typically used for projects that require a lot of detail, such as illustrations or models.

Paper Manufacturing Machinery

The machines used in paper manufacturing are typically very large and expensive. Some of the more common machines used in paper mills are listed below.

Paper Making Machine

This is the primary machine in a paper mill and can be anywhere from 200 to 1000 feet long. The paper machine uses a Fourdrinier wire to create a continuous web of paper. The web is then wound around a large cylinder called a yankee dryer to remove the water.

Coating machine:

This machine adds a coating to the paper to give it a glossy finish. The coating is usually applied with an air knife.

Drying ovens:

After the paper has been coated, it is dried in large ovens.

Calendering machine:

This machine press the paper to give it a smooth finish.

Winding machine:

This machine winds the paper into rolls that can be shipped to customers.

To start a paper mill, you will need to procure the necessary machinery and equipment. The cost of this will vary depending on the scale of your operation and the level of automation you desire. You will also need to factor in the cost of raw materials, labor, and utilities.

Raw material for paper manufacturing

The most important raw material for paper manufacturing is wood pulp. Wood pulp can be sourced from sawmills or paper mills that recycle paper products.

Other raw materials used in paper making include fillers, such as clay, and additives, such as dyes or chemicals.

Business Plan

When drafting your business plan, be sure to include a detailed description of your products and services, as well as a comprehensive market analysis.

You should also include a thorough marketing and sales strategy, along with realistic financial projections.

Be sure to identify any potential risks and challenges that could impact your business. A paper manufacturing business plan should include the following:

• Executive summary
• Description of your business
• Products and services
• Market analysis
• Business model
• Marketing and sales strategy
• Financial projections
• Risks and challenges

A business plan is a written document that describes in detail how a business, usually a new one, is going to achieve its goals. A business plan lays out a written plan from a marketing, financial and operational standpoint.

Usually, a business plan is prepared for an established business that is moving in a new direction. The business plan sets forth the goals of the business and how they will be accomplished.

List of Paper manufacturing companies in India

There are many paper manufacturing companies in India, some of the most prominent ones are listed below:

1. Amrit Paper Mills

2. Asian Paper Mills

3. Ballarpur Industries Limited

4. Bharti Paper Mills

5. Century Pulp and Paper

6. Dharam Prakash Associates

7. Emami Paper Mills

8. ITC Limited

9. JK Paper Limited

10. Kerala Paper Mills

11. Laxmi Paper Mills

12. Naini Tissue Limited

13. Nex paper mills

14. Orient Paper Mills

15. SBU enterprises

16. Shree Ajit Pulp and Paper

17. Shree Renuka Sugars

18. Tamil Nadu Newsprint and Papers Limited

19. The West Coast Paper Mills Limited

20. Uma Pulp and Paper Mills Pvt. Ltd.

21. Welspun Enterprises

22. White Rose Industries

23. Wonder Cement Ltd

24. Zimplats Holdings Limited

Paper Manufacturing is a process that starts with the harvesting of trees. The wood is then cut and milled into small chips, which are heated until they liquefy.

This liquid is forced through a screen to create very thin sheets of paper. The finished product is then dried and often coated with a sealant for protection.

Paper Manufacturing can be a very profitable business idea in India , but it is also a very capital-intensive one. The process requires a large amount of machinery and typically a significant amount of space.

For these reasons, it is important to have a detailed business plan in place before attempting to start a paper manufacturing business.

Is paper manufacturing profitable?

That depends on a number of factors, including the cost of raw materials, the level of automation, and the location of your paper mill.

Typically, paper manufacturing is a very capital-intensive business, so you need to have a significant amount of money invested in order to be profitable.

How much does it cost to start a paper manufacturing business?

The cost of starting a paper manufacturing business can vary greatly depending on the size and scope of your operation.

However, you can expect to invest a significant amount of money in machinery and equipment alone.

You will also need to budget for the cost of raw materials and labor. In order to be profitable, your mill must be able to produce a high-quality product at a competitive price.

Paper manufacturing is a complex process that involves a wide range of machinery and equipment. As such, it is important to have a solid understanding of the process before you start your own paper mill.

In addition to the cost of machinery and equipment, you will also need to factor in the cost of raw materials, labor, and utilities.

In order to be profitable, your mill must be able to produce a high-quality product at a competitive price.

How papers are made

The production of paper begins by breaking down logs into small pieces that are then placed into a boiler. The wood is boiled for several hours to produce a thick black liquid called black liquor.

This liquid is high in ammonia and other chemicals, which are used in the next step of the process.

The black liquor is then pumped into a large container called a digester, where it is mixed with chemicals and steam.

The mixture is cooked under pressure for several hours to produce a thick pulp. The pulp is then washed and sent to a machine that removes any remaining water.

The pulp is then fed through a series of rollers that press it into thin sheets. These sheets are then dried and wound into rolls. The finished product is then cut to size and shipped to customers.

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How to Format a Business Plan in 8 Simple Steps

Noah Parsons

8 min. read

Updated March 18, 2024

Your business plan should accomplish certain goals: raise money, guide your team, and set strategies for growth. The format of your business plan will help you achieve these goals, so it’s important to think about the plan’s structure as you build it.

There isn’t one right way to organize your plan, but you do need to make sure that it’s professional, includes the information your audience wants to see, and is formatted correctly. If you’re using your business plan to raise money, then your plan needs to impress (as well as contain specific business plan components). If you’re using your plan just for internal use, then maybe you can focus less on the final presentation.

Either way, getting the formatting right for your business plan is important. Here are my top eight tips to make sure your business plan accomplishes what it needs to do.

• 1. Always start with an executive summary

The executive summary introduces your business to your reader. If you don’t nail the executive summary, no one is going to read any further. It’s an essential business plan section to include—and get right.

Every executive summary should include a very brief overview of the following:

• The problem your business is addressing
• Your solution to the problem (i.e., your product or service)
• Your target market
• Why the timing is right for your business
• Financial forecast highlights

If you’re raising money or presenting your plan to outsiders, you’ll also want to cover:

• The team behind the business
• How much money you’re looking to raise

Ideally, your executive summary should fit on one or two pages. Keep things short and concise; your readers don’t have a lot of time and want to be able to get a quick overview of your business, so they can decide whether or not they want to read more.

Your executive summary should also be able to stand alone, without the rest of your plan. A common strategy is to send your executive summary out to investors and then send out the complete plan when more detail is requested.

Remember that people who are reading your executive summary don’t know anything about your business before they start reading. You need to explain things simply so that anyone can understand your opportunity.

We have a more detailed  guide on writing an executive summary if you want additional tips on this critical business plan section.

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• 2. End with supporting documents

All business plans should start with an executive summary and end with your supporting documents—an appendix of key numbers and other details that support your plan. These are the key business plan elements that should start and end your plan.

At a minimum, your appendix should include your financial forecasts and budgets. Typically, you should include a Profit & Loss statement, a Cash Flow forecast, and a Balance Sheet.

You might also use your appendix to include product diagrams or detailed research findings, depending on your business and your industry.

Be careful not to cram your appendix with endless additional information—three to six pages should be plenty. Investors and other readers of your plan can always ask for more detail if they want it.

• 3. Keep it short

Let’s face it: No one has time to read a 40-page business plan.

If you’ve nailed your executive summary and convinced someone to read more of your plan, you’ll want to follow with eight to 12 additional pages, at most.

Instead of trying to cram everything in using small fonts and tiny margins, focus on trimming down your writing. Use direct, simple language that gets right to the point. Try not to repeat things, and omit needless words. Short paragraphs and bullet points are always a good option as well.

Remember, your goal is to communicate your business ideas, not to write the next “War and Peace.” Explain your business as if you are talking to a friend. Investors that read your plan are most likely going to skim it, so making it as short and readable as possible will increase the likelihood that they will have a solid understanding of your business.

• 4. Use visuals

As the old adage goes, “a picture is worth a thousand words.” This is especially true when you’re formatting your business plan sections.

Because readers will most likely skim your various business plan elements and not read every word, visuals will help communicate that extra information. Use charts and graphs to explain your forecasts. Add pictures of your product. Readers will always be able to understand your company and opportunity better if you “show” instead of just “tell.”

This isn’t just idle advice: It’s a proven fact that visuals are more effective at communicating information than text.

That said, don’t go overboard. You still want to keep your plan length reasonable, and images can take up a lot of physical space in a business plan document. But, used correctly, they can go a long way toward communicating what your business is about and how you’re going to grow sales and profits.

• 5. Write for the right audience

I can’t count the number of times I’ve picked up a business plan for a new medical device or breakthrough drug and just simply not been able to understand the details. The thing is, I’m not a doctor or a scientist, and I don’t have the background to delve into the nuances of a surgical procedure, or the granular details of how a new drug is going to work.

This story is familiar to anyone who reads a lot of business plans. The key to solving this problem for your reader is to understand who is going to be reading your plan and write for that audience.

If you know you’re going to be presenting your plan to readers that have an in-depth understanding of your industry, of course it makes sense to present technical details that your audience is going to understand. However, if your audience is a blend of people from different industries and backgrounds, you need to present your business ideas in a way that is clear to everyone.

This is not to say that you need to “dumb down” your ideas; you just need to save some of the granular details for your appendix, or a second document that explains in detail how your product works.

After all, if your readers can’t understand your business plan, it won’t be very likely that they’ll ask you to come in for a meeting, or consider investing in your business.

6. Don’t spend too much time on how the plan looks

You want your plan to be professional, but it’s really the ideas that matter. A beautiful business plan that talks about an ill-conceived business idea with incomplete financial forecasts is never going to beat out a plan that is formatted poorly, but discusses a great, clearly explained business idea.

Spending hours or days making a beautiful plan isn’t going to make your business ideas better. Instead, focus on polishing the words that you use in your plan. Trim extra content you don’t need, and make sure your ideas are presented clearly.

If you’d like some additional help making sure your business plan is formatted correctly, you may want to check out our business plan template .

• 7. Keep your formatting simple

For general formatting, use single spacing with an extra space between paragraphs. If you’re printing your plan, use a nice serif font like Garamond or Baskerville. If your plan will mostly be read on a computer screen, go with a sans serif font like Verdana or Arial.

Why choose different fonts for on-screen versus off-screen? Well, the research shows that readers have much higher comprehension when they read a document with a serif font on paper, while they have higher comprehension reading with a sans serif font on a screen.

Don’t stress too much about this, though. Choose any one of the four fonts mentioned above and move forward.

For font size, 10 to 12 point is usually ideal and readable by most people. If you need to reduce the font size to make your plan shorter, then you should be cutting content, not adjusting the font size. The same rule goes for margins: Use typical one-inch margins to make the plan readable.

Cover pages are always a good idea, too. Use the cover page to show off your logo, your tag line, or your value proposition. Don’t forget to include your contact information; after all, you want feedback and follow-up on your plan.

Finally, make sure that all the business plan components flow well visually, and that it doesn’t have any “widows” or “orphans” when it prints out. A “widow” is when the last line of a paragraph appears alone at the top of a page, and an “orphan” is a single word that gets left behind at the bottom of a paragraph.

• 8. Get a second pair of eyes

The last piece of advice I have for formatting your business plan is to get a second pair of eyes. When you’re the only one working on your plan, you can become blind to some of the errors that you might have made.

Recruit a friend or family member, or even hire a copy-editing professional to read your plan and give it that last bit of polish.

There’s nothing worse than a plan with grammatical or spelling errors. A second pair of eyes will go a long way toward catching the majority of those potential problems.

See why 1.2 million entrepreneurs have written their business plans with LivePlan

Noah is the COO at Palo Alto Software, makers of the online business plan app LivePlan. He started his career at Yahoo! and then helped start the user review site Epinions.com. From there he started a software distribution business in the UK before coming to Palo Alto Software to run the marketing and product teams.

Table of Contents

• 6. Don’t spend too much time on how the plan looks

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• Factory and Plant

Paper Mill Business Plan – How To Start Paper Making Business

Smartphones might have put an end to papers to some extent but paper still used in many offices and schools. For office purpose papers are used to print out different files and documents. For printing schools books and textbooks, papers are used extensively, this is the reason paper manufacturing companies exists and makes huge profit out of this business. Plan to start paper making business can be profitable if you approach effective business plan.

Let’s discuss how to start paper making business

Investment for setting up the paper mill business.

If you have land where you can setup the paper making machinery then you have saved some huge investment but apart from that it is clear that capital money is needed to start any kind of business. Some big investment in this business is in buying equipment and machinery. Depending upon the how large you have to start this paper mill you need to invest money accordingly. Other investment terms are discussed below which is setting up mill, labour, transportation unit, etc.

Get It Registered

Registering a business name is essential for every business in any country. You are going to make money from this paper mill and you will be liable for income tax as per your country rule. Business registration process may take upto 1 months and it depends in your residing country laws. You need to follow all legal formalities and get approval from authorized persons.

Buy The Machinery

Buy the required machinery from authorised seller in your country. There are lots of machinery available and pricing of each machinery depends upon the production capabilities. If you are willing to start with small paper mill then go with smaller machines which has less production capabilities compared to heavy high production units. You can also import the machinery from China, you could get best deal in small machines from there. Visit two or three suppliers in your city and compare the price then decide according to your budget.

You will require labour for operating the machines and for doing some other works like raw materials loading and transporting. Train your staff to operate the paper mill machines properly. At the beginning you are going to bear the labour cost, so make sure that you are using them efficiently. Make then expert in operating machines.

Paper Mill Raw Materials

Connect with dealers who supply raw materials in your city. Raw materials comes from wooden fibre from saw mills, coniferous trees (also known as softwood in paper industry). Get information on raw materials which produces strong papers. Quality of final product will depend upon raw material used. You need to buy all material needed to make paper. Depending upon the requirement you need order material. Do not order material in excess quantity in case if you fail to achieve sales then excess material goes wasted. You need to take help of professionals who can help you understand demand and supply of the product. Visit few paper mill in your area and get information from there.

Competitor Analysis

You need to understand the paper business market; you need to understand your competitors. After knowing who are your competitors you need to come up with better strategies to withstand cut-throat competition from them. You need to be innovative in the market otherwise, it would be difficult for you to survive. You need to follow the effective business plan and work accordingly.

Machinery and Equipment Analysis

Making papers is not a child’s play you need to buy big machines which can make papers of any size in less time i.e with high production rate. There are various machines available in the market for different purpose and to produce different types of paper. You need to make extensive research to understand what kind of machinery and equipment you need. After research you need to spend money on most suited machinery, otherwise, you will overspend and money gets wasted ultimately.

Promote Your Business

Connect with local dealers and supply paper to them. Research on pricing and offer them your product in competitive price. Once you are done buying machinery, equipment and hiring labor you need to concentrate on advertisement and marketing. Consider hiring a salesman and offer him percentage in every lead they bring to you, this is one important process that helps you to sell your product. Also, you need to put ads in newspapers, televisions, magazine ads and ads on the internet to reach millions of people across the country. You need to advertise your product in a most creative manner to attract customers. You need to ensure quality in every paper you make to win hearts of customers. Without advertisement, you cannot achieve your targets.

Vehicles For Transportation

Once you start paper business then the next step would be distribution. You need to arrange transportation of papers to the buyers who wish to buy paper from you in large quantities. You need to supply paper to any distance in order to survive in the market. You should never ignore any orders. You need to meet every order, no matter how much is the quantity.

Meeting targets without fail and fulfill the needs of customers, supplying the stock timely manner can help you survive in the market. You need to understand your competitors and you should always think a step ahead of your competitor. You should never forget quality is the ultimate weapon to survive in the market. If you make paper of inferior quality then you will be ignored and you cannot sales that you wanted to.

Always remember that innovative ideas and innovative thinking can help your company run with profits all the time.

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hello sir/madam,

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Thanks, prakash

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Hello Sir/Madam I am interested to start small scale PAPER MAKING FACTORY. Pls, could you kindly send me complete information to step by step processes of paper making? Machinery cost, needed materials, etc. I AM FROM Telangana,Hyderabad

Sir i am interested in paper manufacturing and distribution business… kindly send me all the details of capital required and hiw can the procedure be done.

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What’s A4 Size Paper & When to Use It

If you’ve ever played around with your computer’s print settings, you’ve probably seen the A4 paper size option. You’ve probably also been confused by the fact that A4 paper seems to be the same size as standard printer paper.

What is A4 paper, then? Why does the “standard” paper size have a different name? More importantly, is A4 printing appropriate for your project?

Keep reading for your ultimate guide to understanding paper size and printing options.

Table of Contents

A4 Paper Size

The first thing to note is that the default printer paper size is not identical to the A4 paper size. They are, however, very close. 

Default print jobs are formatted to fit an 8.5-inch by 11-inch piece of paper. Depending on what type of document you’re printing and what program you’re using to print it, it may be labeled “Letter.” A4 size paper, on the other hand, is closer to 8.25-inches by 11.75-inches.

This slight difference stems from cultural differences. Specifically, it reflects the difference between countries that use the metric system and countries that use the imperial system. In the United States and other countries that use the imperial system of measurement, our machines are designed to measure print jobs in inches.

In most of Europe, Asia, and Australia, however, people and machines alike tend to measure print jobs in centimeters. Using metric measurements, the A4 paper size  is a more exact 21cm by 29cm. 

The printing industry uses the metric system of paper sizes for a couple of reasons.

One, it’s more accessible internationally. The International Organization for Standardization (ISO) designed the A-system of paper measurement with this goal in mind. Even in the United States, Letter paper is a comparable size to A4 paper.

Two, metric paper sizes are intuitive and proportionate. As you increase from A4 all the way up to A1 on the scale, the paper doubles in size.

For example, A3 paper is 29cm by 42cm. The longest side of the A4 paper, which is also 29cm, becomes the shortest side of the A3 paper. Likewise, A2 paper is 42cm by 59.5cm.

Moving down the size chart from A4 to A7, the paper cuts itself in half. For example, the short side of the A4 paper (21cm) becomes the long side of A5 paper. 

A3 Printing vs. A4 Printing

A4 doesn’t just indicate a specific paper size. It can also refer to a type of printer. 

Like A4 is considered the standard paper size, A4 printers are standard printers. That doesn’t mean A4 printers can’t have extra features like scanners and email connectivity. It just means that they’re only equipped to handle print jobs that require A4/Letter-sized paper or smaller. 

If you need to print anything larger than that, you’ll need a different kind of printer. The other standard option for most companies, organizations, and home offices is the A3 printer. As the name suggests, A3 printers can print anything up to the A3 page size (or 29cm by 42cm, as noted in the previous section). 

When Is A4 Printing Appropriate?

A4 is the default paper size for a reason. It is the most common paper size for business documents, school reports, flyers , menus, letterheads and door signs. As the name of its North American equivalent suggests, it’s also the most common size for letters. 

If you plan on scanning your document to another person or machine, A4 size is your best bet. Because it is the most widely-used option, you’re pretty much guaranteed that the recipient will be able to handle that paper size.

The same is true for physical mailing. Large envelopes are designed to comfortably fit A4 paper without folding or creasing. Likewise, regular envelopes are designed to fit a tri-folded page of A4 paper. 

Other Paper Sizes and Printers

Just because A4 paper is the most common paper size doesn’t mean that it is appropriate for every situation. 

The international printer standard addresses most of the paper sizes you’ll need for day-to-day business purposes. A7, which is about 3-inches by 4-inches, is perfect for business cards. A6, which is about 4.1-inches by 5.8-inches, is ideal for postcards and notes. If you need something a little bigger, like a menu or a pamphlet, go up to A5 (about 5.8-inches by 8.3-inches). 

On the other end of the spectrum, it’s possible that you’ll need to print something on Legal paper, which is 8.5-inches by 14-inches. The width of the short side of Legal paper is the same as that for Letter paper, but it’s a bit longer. This makes it impossible to print on a standard A4 printer. 

If you’re working with maps, large flowcharts, or other diagrams, you may need something even larger. Depending on how detailed you want your print job to appear, you can go all the way up to A1.

For smaller print jobs, simply print on smaller paper size. This doesn’t necessarily mean you have to buy smaller paper, just that you’ll need to reconfigure your printer’s settings. (If you’re a PC user, here’s a quick walkthrough of how to change your print settings manually .)

For Legal printing, you should invest in an A3 printer. For anything larger than that, you may need to hire a third-party. Printing companies are equipped to handle larger printer jobs , and you can customize your order to meet your pricing limitations. 

All Your Printing Needs Addressed in One Convenient Location

Printing from your home isn’t always the best option. 

Whether you need standard A4 printing, a print job the size of a stamp, or a banner that can cover the side of a building, it may be better to use a professional printing service.

To check out the possibilities, visit Catdi.com or message a representative through the  contact page . 

Carlos Alonso - I love everything print!

Contrary to popular belief i wasn't born in a vat of magenta ink. Hope you enjoy the content on Catdi Printing. Not all articles are created equal. The quality of writing being dependent on the level of caffeine i had that day. Look forward to working with you and helping you grow your marketing skills/knowledge.Lets chat!Carlos

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How to Write a Business Plan [Complete Guide]

Last Updated on – Aug 8, 2023 @ 3:22 pm

Preparing to write your business plan? You’re already one step ahead of other entrepreneurs who don’t see its value.

A well-thought-out and well-written plan for starting and running your business helps you focus on what you need to do to make your business idea work. It can also boost your chance of getting investments and loans to finance your business .

Did you know that half of small businesses fail in their first four years? Planning is such a crucial step to reducing the risks of managing an enterprise. Turn your business idea from something abstract and uncertain into a successful venture. It starts with drafting a good business plan.

Here’s your definitive guide to writing a business plan that speaks for itself.

What is a Business Plan?

A business plan is a written document that details what a business is, what direction it will take, and how you’ll get it there.

Practically speaking, the business plan evaluates your business’ viability. As the Department of Trade and Industry (DTI) puts it , the document allows entrepreneurs to find out whether or not their business idea will bring in more money than how much it costs to start and run it.

More than just a document, the business plan helps business owners to figure out the key aspects of an enterprise, including the following:

• Business goals and strategies to meet them
• Competitive edge and how to leverage it
• Potential problems and how to solve them
• Funding required to start the business
• Equipment, facilities, and manpower needed for operations

Who Needs a Business Plan and What Is It Used For?

Every aspiring entrepreneur who will spend a great amount of money, time, and energy to earn a profit needs a business plan.

Business planning is a crucial part of starting an entrepreneurial journey, no matter how small or big a business is. Never skip this step—as they say, failing to plan is planning to fail.

Here are some examples of business types that benefit much from business planning:

Founders of startup businesses seek funds to begin their new venture. Business plans help them persuade investors and lenders to provide the funding they need.

For startups, a business plan explains the nature of the new venture, how it will achieve its goals, and why the founders are the best people to lead the company. The startup business plan should also specify the capital needed to jumpstart the new business.

Related: Fast-Growing Startups in the Philippines

Existing Businesses

Not only do startups gain advantage from a business plan—existing enterprises need it, too.

But business plans for growing businesses serve a different purpose. Usually, a business plan helps a middle-stage business raise funds for additional facilities, equipment, manpower, and others needed for expansion. This document also defines strategies for growth and allocates resources based on strategic priorities.

Growing businesses also use business plans to communicate their vision to various stakeholders such as customers, business partners, potential investors and lenders, employees, and suppliers.

For such needs, a business plan for existing businesses lays out the goals, strategies, metrics to evaluate success, responsibilities, and resource allocation.

Social Enterprises

Social enterprises may not be as profit-driven as other business types, but that doesn’t mean they need business planning any less.

A social enterprise needs to prepare a business plan to achieve its social objectives and keep empowering the communities it’s supporting. This document is what government agencies and donor agencies require and evaluate when approving grants for funding a social project .

A social enterprise business plan determines the social issue that a business idea will solve, its beneficiaries, products or services, target market, and sales projections, among many others.

Non-Profit Organizations/NGOs

Like social enterprises, non-governmental organizations (NGOs) can also use business plans to source funds for their campaigns and projects.

A nonprofit business plan discusses the problems an NGO is trying to solve through a certain project, as well as how it will do that and how much resources are needed.

It also helps the organization and its board members to prepare for risks by making projections on how likely the activities will push through and how the current sources of funds will continue to yield a certain level of revenue. Most importantly, the business plan defines the Plan B if the original plan ends up failing.

Business Plan Format and Its Components

How does a business plan exactly look like? There’s no recommended universal format for business plans. Ideally, yours is customized according to the nature of your business and what you’re going to use the plan for.

However, all business plans have sections in common. Here’s a quick walkthrough of the six components that make up a business plan.

1. Executive Summary

Like an abstract of a college thesis or a foreword of a book, the executive summary is meant to provide a brief overview of the document. It presents the highlights of a business plan in a page or two.

The executive summary the first thing that readers see, so keep it short yet engaging and compelling enough to make them want to view more details in your plan.

2. Company Profile

The company profile is your chance to introduce yourself and your business to people outside your company. It’s also called the company summary, company information, business description, and business profile.

This section quickly answers the five Ws and one H of your business: who, what, when, where, why, and how.

Think of it as your business calling card. Being the shortest section of the business plan, the company profile provides a quick overview of the business—who the owner and founder is, management team, business goals, business address, product or service, and what makes it unique.

3. Operations Plan

The operations plan explains how you’ll run your business, focusing on the different aspects of manufacturing your product. This section includes the following information, among many others:

• Type of business (sole proprietorship, partnership, corporation , or non-profit)
• How the product is made or the service completed
• Necessary materials, equipment, and facilities to manufacture the product or complete the service
• Any subcontractors needed
• Quality control system

4. Organizational Plan

Your people should play a major role in your business plan, just as how they’re important to your business success . The organizational plan includes a chart that shows how your company is structured according to key departments or functions such as administration, production/manufacturing, marketing, and finance. This organizational chart not only presents the levels of authority in a company but also clarifies who is responsible for which people and function.

Aside from the organizational chart, the organizational plan also includes these details:

• Number of employees to hire
• Responsibilities of each job role
• Qualifications of workers who will perform each role
• Salaries and benefits per job assignment

5. Marketing Plan

The marketing plan and the succeeding chapters are the heart and soul of your business plan, explaining the things that will make your business work. This section details how you plan to promote your product or service in the market.

Specifically, the marketing plan covers the following:

• How the product or service will work and how it will benefit customers
• Target market and its profile
• Strategies for packaging, advertising, public relations, and distribution
• Competitive advantage

6. Financial Plan

A critical section in your business plan, the financial plan helps you assess how much money you’ll need to start or grow your enterprise and identify your funding sources to get your business off the ground and sustain its operations. This is where you’ll provide financial estimates that cover at least one year of running your business.

Investors and lenders specifically look for these financial details in business plans:

• How much you’re going to borrow, what you’ll use the loan for, and how you’ll pay it back
• How much profit you’re expecting to make (through an income statement and balance sheet)
• How you can finance your business operations (through a cash flow statement)
• Whether to keep the business going or close it down to cut losses (through a break-even analysis)

Related: How to Write a Business Proposal

Should You Use a Business Plan Template?

Business plan templates identify what information to put into each section and how it should be structured.

They provide instructions to guide entrepreneurs through the process. This way, nothing is missed out while writing the plan.

Thus, using a business plan template is a great idea, especially if this is your first time to prepare a plan for starting or growing your enterprise.

Helpful as it as may be, a business plan template doesn’t make business planning 100% effortless. While it provides the outline that makes writing the plan easy and quick, you still need to do your homework.

For example, a template won’t compute the financial projections for you—it’s a task you have to complete either on your own or with the help of a professional.

So before you use a business plan template, manage your expectations first and be prepared to do a lot of math!

8 Free Business Plan Templates

Yes, you read it right—you can download free online business plan templates. Some of these templates are designed for a specific niche, while others offer sample business plans for a wide range of business categories and industries.

Start off by choosing any of these free templates that suit your business planning needs.

1. Business Plan Format by the DTI

DTI has a wealth of useful information for micro, small, and medium businesses in the Philippines. Of course, it’s free to access since it comes from the government.

On the DTI website, simply look for the Business Planning section and download the business plan format in a PDF file. This document not only lists down all the information to be included in every section of a business plan, but it also provides guide questions per section—making business planning easier for first-timers.

If you want a more detailed discussion of what should go into each component of your business plan plus sample scenarios, check the DTI’s Negosyo Center e-book that fleshes out things for small business owners.

2. Simple Business Plan Template by The Balance Small Business 

The Balance is an online resource for small business owners. It has a free business plan template that’s simple and easy to understand for beginners, with instructions on how to use it. Broken down into sections, the simple business plan template tells you what to include in each component of the plan.

Simply copy the free template and paste it into a word document or spreadsheet. From there, you can start drafting your business plan with the template as a guide.

3. Free Sample Business Plans by Bplans

This website features a collection of over 500 free business plan samples for various industries, including restaurants, e-commerce, real estate, services, nonprofit, and manufacturing.

Under each category are links to many sample business plans for specific types of business. Each sample comes with a plan outline, too. For example, under the Services category, you’ll find sample plans for businesses like auto repair shops, advertising agencies, catering companies, health spas, photography studios, and more.

4. Business Plan Samples by LivePlan

More than 500 free sample business plans are available at the LivePlan website, so you’re likely to find one that suits your business best. The samples allow users to know how other businesses structured and worded each component of their business plans. You can copy and paste the sections into your own plan.

To download a full business plan sample, you’ll have to sign up by submitting your name and email address through the website.

5. Business Plan Templates by PandaDoc

PandaDoc offers free business plan templates for NGOs, startups, restaurants, cafes, bakeries, hotels, and salons. These documents can be downloaded in PDF format.

But if you want a customizable template, you can download the PandaDoc template for a 14-day free trial. This template allows you to edit the document, choose a theme that matches your branding, and add pictures and videos.

The website also has free templates for executive summaries and business letters.

6. The One-Page Business Plan by The $100 Startup

If your business has a simple concept, then a one-page business plan template is ideal to use. This downloadable PDF file is a very simple outline made up of a few sections with questions that you have to answer in just a short sentence or two.

7. Business Plans by Microsoft

Microsoft provides a broad selection of templates for its users, including business plan templates in Word, business plan presentations in PowerPoint, and business plan checklists in Excel.

• Sample business plan template (Word) – Provides the steps in writing a complete business plan
• Business plan presentation template (PowerPoint) – Consists of slides for different sections of a business plan that highlight the key points for viewers
• Business plan checklist template (Excel) – Enumerates the important things to do when writing a business plan, using the Strength, Weakness, Opportunity, and Threat (SWOT) analysis framework

The advantage of using a template from Microsoft is having a professional-looking document, slideshow presentation, or spreadsheet. No need to do the formatting by yourself because the template is already formatted. All you have to do is enter the necessary information into the template to complete your business plan.

8. Social Business Plan Guidelines by the Ateneo de Manila

This free business plan format for social entrepreneurs comes from the Ateneo de Manila University’s John Gokongwei School of Management. In a glimpse, it provides the basic information you need to plan a social enterprise.

It also has more detailed business plan guidelines you can refer to. Simply click the link to the word document at the bottommost part of the page.

Related: 11 Best MBA Programs & Schools in the Philippines

How to Write a Business Plan

An outstanding business plan covers everything your stakeholders need to know about your business. So don’t just wing it—put a lot of thought into this critical document.

Let’s get down to the nitty-gritty of drafting a business plan, whether you’ll use a template or not.

1. Brainstorm about your business idea

You may have a very promising business idea, but it won’t fly unless you develop it into a clear-cut concept.

Brainstorm with your team about everything you can think of about starting and running the business. Then list them all down.

Be as creative as possible. No need to be too critical at this point.

While brainstorming, aim to answer these key questions:

• Why do you want to start the business? What has inspired you to go for it?
• What product or service do you plan to sell?
• Who will be your target customers? What are their problems that you’re hoping to solve through your product or service? How will you promote your offerings to them?
• What will be your business branding ? How will you position your brand in the industry?
• What is your competitive advantage? What makes your business unique?
• Where do you see your business within a year?

2. Validate your business idea

Research on the specifics of your business idea—paying special attention to your product or service, target market, and competitors.

According to entrepreneurship experts, it’s best to spend twice as much time on this step as spending the time to the actual drafting of the business plan.

Here are some ways to validate your business idea:

• Read studies and research to find information and trends about your industry .
• Conduct market research to gather insights from industry leaders, potential customers, and suppliers . You can do this through surveys, focus group discussions, and one-on-one interviews with your stakeholders.
• Collect data about your competitors , especially the product or service they offer and how they reach their customers. Consider buying from them or visiting their store to get a feel of their products and customer experience.

Gather all relevant information and analyze your findings to assess whether the business idea is feasible or not. You may need to tweak your business idea based on your evaluation of its feasibility.

3. Define the purpose of your business plan

It’s extremely difficult to carry out anything if you aren’t sure about why you’re doing it in the first place. Without a clear purpose, you’re like driving a car without knowing where you’re headed to.

When it comes to writing your business plan, you should have its purpose in mind from the get-go. It can be one or more of the following:

• Create a roadmap to provide the directions the business must take to achieve your goals and overcome challenges. This is ideal for bootstrapping or self-funding startups.
• Seek investments and loans to finance a business. If this is your purpose for making a business plan, it should be compelling enough to attract investors and lenders.
• Set your targets, budget, timelines, and milestones. When you put them all in writing, it’s so much easier to evaluate and measure your business’ actual performance versus your goals.
• Communicate your vision and strategic priorities with the management team. With this purpose, your business plan must establish specific goals for your managers so that they have something to commit to, you can track progress, and get them to follow through on their commitments. Also, having a business plan for this purpose ensures that everybody involved in running your business is on the same page.
• Minimize risks. Running a business in itself involves a lot of risks, and it gets riskier with a poorly researched business idea. A business plan can help entrepreneurs mitigate them by organizing activities and preparing for contingencies.

4. Create an outline for the executive summary

The first section of any business plan is the executive summary. You don’t have to draft it yet at this point, but it helps to write an outline for it before you proceed with the rest of the sections.

In a sentence or two, describe these key aspects of your business:

• Product or service
• Target market
• Competitors
• Unique value proposition (how you set your business apart from the competition)
• Management team
• Short-term and long-term business goals
• Possible sources of revenue

5. Describe your business

The next step is to write your company profile. Get your readers to become familiar with your business and realize why they should be interested in it.

If you have no idea what specifically goes into this crucial business plan section, you can check the company profiles of businesses in your industry. Usually, you can find them on their websites at the About Us or About the Company page. Take note of the information included and how they’re written.

Here are the must-haves of a great company profile:

• Brief history of the company
• Mission and vision
• Product or service lineup
• Target market and audience
• How the business will address the customers’ pain points
• What makes the business unique

6. Provide details about your operations and organizational structure

Anyone who will read your business plan needs to know what they should expect when they deal with you. They need to see a solid plan for your operations and the people who make up your team. So give your operations plan and organizational plan a careful thought.

For your operations plan, choose carefully the right legal structure for your business. Will you be a sole proprietor? Or will you partner with someone or form a corporation? Your choice will have an impact not only on your business operations but also on the taxes you’ll pay and your personal liability .  

As for the organizational plan, it’s where you put your organizational chart that shows a glimpse of the hierarchy within your organization. You can easily create this chart in Microsoft Word, Excel, or PowerPoint.

Also introduce the people who comprise your management team—their relevant experience, qualifications, and expertise . The organizational plan must also include information of the support personnel, as well as who reports to whom and who manages whom.

If you’ll be outsourcing some of your business functions, add them to your organizational plan, too. These may include consultants , accountants , lawyers , logistics specialists, and IT specialists. This way, you’re showing that you’re planning to fill in any expertise and skill gaps in your in-house team.

Also Read: Business Process Outsourcing to the Philippines [Complete Guide]

7. Compose your marketing plan

Make this section of your business plan as comprehensive and detailed as possible. You’d want to prove that you’ll take a strategic and aggressive approach to reach your target customers and promote your brand and product or service to them.

Divide your marketing plan into five subsections: objectives, product/service description, target market profile, competition profile, and promotional activities.

A. Objectives

Zero in on the what and the why of your marketing activities. Under the marketing objectives section, list down all your goals and the strategies you’ll implement to meet them.

Your marketing goals can be any of the following:

• Raise brand awareness
• Introduce a new product or service
• Regain or get more customers for an existing product or service
• Secure long-term contracts with your ideal clients
• Increase sales in a certain market, product, or price point
• Improve product manufacturing or product/service delivery
• Increase prices without affecting sales

B. Product/Service Description

Describe each product or service you’ll offer, including its features and benefits. You can use storytelling , images, charts, tables, or any visual element that best illustrates how each item will work to the benefit of your target customers.

C. Target Market Profile

Present as much relevant data as you can about your potential customers. Make sure to include the following:

• Demographic profile: age range, gender, income level, education, interests, etc.
• Buying behaviors
• Factors that influence their buying decisions: purchasing power, personal preferences, economic conditions, marketing campaigns, social factors (such as peer pressure and social media influencers ), cultural factors, etc.

D. Competition Profile

Your marketing plan must focus not only on your own business but also those of your competitors. List down the similar products or services that they offer to your target customers.

Also, provide an assessment of your competitors’ performance. Which areas are they doing well? How can you improve on their strengths and weaknesses? How can your business stand out? Is it your more competitive pricing? Better customer service? Superior product quality?

To come up with a good competition profile, take the time to research about your competitors. When interviewing your target customers, ask them about the brands they use or businesses they deal with.

You can also do an online search of your competitors. For example, if you’ll run a pet supplies store in Pasig, search for “pet stores Pasig” on Google. The search engine results page may show you the different stores that sell the same products as the ones you plan to offer. Read customer reviews online to get deeper insights on how these businesses serve their clients.

Consider doing a “secret shopping” in your competitor’s store. This way, you can experience firsthand how they treat their customers and how they market and sell their products or services. You might even be able to get information about their product lineup and pricing.

E. Promotional Activities

The last subsection of your marketing plan must discuss how you’ll promote your brand and products or services and connect with customers. Also, be ready to allocate budget for each marketing activity you identify in your plan.

Create a list of marketing activities you plan to implement. Will you reach your audience through SEO (organic online search), paid advertising, and/or social media? Or will you go the traditional route through print and TV advertising or joining expos, exhibits, and trade shows? The right choice depends on the nature of your business and the type of audience you’re trying to reach.

8. Develop your financial plan

The financial plan is the section where you’ll crunch the numbers. Unless you’re really good at math, it’s best to hire an accountant or business consultant who will work with you to develop a foolproof financial plan.

Put simply, a financial plan explains how a business will spend money and make more money. It also estimates the amount of time it will take for the business to earn a profit.

Here are the specifics of a good financial plan:

• Total capital requirement
• Business financing plan and any loan requirement
• Collateral to put up for a business loan
• Schedule for loan repayment
• Financial statements : cash flow statement, income statement/profit and loss statement, and balance sheet
• Break-even analysis
• Return on investment (ROI)
• Financial analysis

Ultimately, these financial projections answer the question, “Is your business financially feasible?”

9. Back up your business plan with supporting documents

Books and theses have an appendix section at the end that provides additional resources. Your business plan should have one, too. This final section consists of documents, surveys, studies, charts, tables, images, and other elements that provide supporting data.

Depending on the information you’ve presented in the other sections of the plan, your appendix may include these things:

• Market research data and findings
• Resumes of the management team
• Relevant financial documents
• Lease agreements
• Bank statements
• Licenses and permits

10. Review and refine your business plan

Your business plan is almost done at this point. Now all you have to do is go over the document once more to ensure you’ve covered everything and nothing crucial is left out.

Check your final draft and be sure it has the following:

• Sound business idea – If you’ve done Step 2 properly (validating business idea), you can be confident that you have a sound business idea.
• Comprehensive and in-depth look into your business in a professional format
• Thorough understanding of your target customers , their behaviors, interests, and needs
• Competent management team – The people who make up your team must possess the skills and expertise that complement yours.
• Business focus or specialization

Aside from yourself, ask a business partner, proofreader, and accountant or financial expert to review your business plan and spot any errors and inconsistencies. You’d want to make sure that it looks professional and is accurate.

11. Write the executive summary

Lastly, get back to the outline you created in Step 4 and write it based on your final draft. Make sure to craft an engaging executive summary that hooks people into reading the rest of the plan.

6 Actionable Tips on Writing a Business Plan

Anyone can write a business plan—but it takes more than great writing skills to create an exceptional one.

Here are some tips to help you prepare an effective business plan that goes beyond the ordinary.

1. Write with your audience in mind

When drafting your business plan, you’re writing not for yourself but for people who will play key roles in starting and running your enterprise. This is why it’s important that you know whom you’re writing for and keep them in mind while preparing your business plan.

If you think you can’t create a plan that caters to all your audience groups, consider having different versions of the document. For example, you can come up with a business plan for investors, another for lenders, one for employees, and so on. But keep the data consistent across all versions.

To write a business plan that suits a particular audience, you have to use the right language, highlight the parts that interest them, and adjust the format accordingly.

A. Use the Right Language

One of the most important rules in business writing: use the language that your target audience easily understands. If you’re writing for engineers, finance people, or lawyers, your language can be technical—meaning you can use jargons and terminologies familiar to them.

However, if you’re writing for investors who barely have technical knowledge, tweak your language in simple terms that are easy to grasp and appreciate.

Likewise, if you’re writing a business plan to communicate internally with managers and employees your company’s direction and strategies, it’s best to use more casual language than you would when writing for high-level, external stakeholders.

B. Appeal to Your Audience’s Interests

It also helps to understand what interests your audience because they will influence how you’ll write your business plan.

Your management team, for instance, will be interested in knowing your business goals and strategies so that they can help you steer the company in the right direction.

Investors and lenders look at the business plan differently—they’ll be more interested in your financial statements to determine your financial health, like if your business is worth investing in or has the ability to pay back a loan.

C. Adopt a Suitable Business Plan Format

There’s no one-size-fits-all format for business plans because it depends mainly on your audience, aside from the nature of your business.

Let’s say you’ll set up a restaurant, and you’re drafting a business plan to apply for a business loan. To convince lenders that your business is viable, details such as your restaurant’s location and possible renovations are crucial.

Meanwhile, if you’re writing the plan for potential big-time investors, you’ll take a different approach. A good restaurant business plan focuses on the business aspects that will lead to growth and profitability (Remember that investors are interested in how they’ll make money from partnering with you).

2. Keep it concise

How long should a business plan be? According to the U.S. Small Business Administration (SBA) , it depends on various factors such as the specific audience it’s written for and the nature of a business. The SBA cites surveys that found the ideal length to be at least 25 to 100 pages.

Sounds a lot? If you have a simple business idea and you’re writing a business plan for busy people who don’t have time to pore over hundreds of pages, then one page up to 20 pages should be fine.

However, you may need to provide more explanation (which will take up more pages in your business plan) if you’re planning to build a new kind of business, and a risky one at that.

The size of your business also affects the length of your business plan. Business plans for small businesses need not exceed 30 pages. Corporate business plans are expected to be longer.

What matters more than length is how concise your business plan is. Meaning, it provides all the necessary information—including solid research and analysis—using the fewest words possible. No place for wordiness here!

3. Document everything related to your business

Support your claims in the business plan with solid facts and proof. Investors, for instance, need an assurance that they won’t lose their investment when they trust you with their money. This is where documenting your business thoroughly plays a crucial role.

What kinds of documentation can you include in your business plan?

• Industry forecast or projections
• Licensing agreements
• Location strategy
• Prototype of your product or service
• Survey and FGD results
• Resumes of your management team

4. Show your passion and dedication to your business

Although business plans have straightforward, matter-of-fact content, you can still establish an emotional connection with your readers through your plan. After all, your readers are humans with feelings and motivations.

No need to be dramatic about it—you can show your passion and dedication while still sounding professional in your business plan. Write about the mistakes you’ve had (like a failed business in the past), what you’ve learned from the experience, the values you hold, and the problems of your customers you want to solve through your product or service.

5. Know your competition and how you’ll stand out

Your business won’t be the single player in your industry. Other businesses in the same niche have started way ahead of you, and some new ones will also compete for business in the future.

Write your business plan in such a way that you know your competitors so well. Identify all of them and what makes your business unique compared with the rest without belittling them.

6. Be realistic and conservative in all your estimates

In any aspect of your business, it’s better to underpromise and overdeliver than the other way around. This also holds true when writing a business plan. You wouldn’t want to set unrealistic expectations that will lead to disappointments and worse, losses, when you fail to deliver on your promise.

There’s no place for too much optimism in your business plan. Your budget allocation, timelines, capital requirements, sales and revenue targets, and financial projections must be reasonable, realistic, and conservative. These will lend credibility to your business plan and yourself as an entrepreneur. Because there are a lot of factors beyond your control, always assume that things will get completed longer and cost more ( consider inflation over time! ).

This is where your research prior to writing the draft comes extremely helpful. You have something solid and factual to benchmark against. For example, if your analysis based on the facts you’ve gathered indicates that you’ll be able to get 40% share off the market in your first year of operations, consider making your estimates a bit more conservative and attainable.

Related: The Ultimate Guide to Business Valuation in the Philippines

10 Mistakes to Avoid When Writing a Business Plan

Now, let’s explore the mistakes entrepreneurs often commit when writing a business plan. Listing them all down here to let you know what to avoid.

1. Prioritizing Form Over Substance

Spend most of your time and energy on building solid research and facts rather than obsessing about which font type or background color will look best for your document.

2. Overthinking

Many entrepreneurs take too long to complete their business plans because they worry too much about it. Don’t get intimidated by business planning—you don’t have to be an expert or a degree holder in business management or business administration to be able to write an outstanding business plan. Overthinking will just lead to analysis paralysis and get nothing done.

As long as you know your business well and are passionate about it, then writing a business plan won’t be as difficult as you think, especially if you’re using a template.

3. Submitting the Document Without Proofreading It

If your business plan is filled with typos and grammatical errors, readers will get distracted even if you’re presenting substantial information. It may also give your audience an impression that you’re careless—and who wants to deal with a person who isn’t professional and careful enough?

Even if it costs you money, pay a professional proofreader to check your work and correct any errors so that the message you wanted to convey through your business plan will get across.

4. Making Empty Claims

Any statement that isn’t sufficiently supported by solid research or documentation has to go. For example, if you want to claim to be the top player in your industry but you don’t have any evidence to back it up, rethink about including it in your business plan.

5. Writing an Overly Long and Wordy Plan

Make sure that everything you put into your business plan is relevant and serves your purpose. Otherwise, remove unnecessary statements that just add fluff to the document.

Also, don’t waste your readers’ time by using too many words—including highfalutin ones. Remember, your goal is to make your audience understand your business, not to impress them with beautiful or complex prose.

6. Using Too Many Superlatives

Even if you really feel that your business, business idea, or projection is incredible, amazing, the best, great, fantastic, or one of a kind, avoid using these superlatives because they aren’t appropriate for formal documents like a business plan.

7. Doing the Financial Projections on Your Own

Unless you’re an accountant yourself, it’s best that you get a professional to do the job for you. It will save you time and the headache of dealing with numbers and formatting your financial plan properly.

8. Overestimating Your Projections

The business plan is not a place to make impossible promises—while they look good on paper, you might run into trouble fulfilling them. To avoid this mistake, always do your research. Find out how other businesses do it and what the typical timeframes and financial projections are before you come up with your estimates.

9. Long-Term Business Planning

As much as possible, limit your projections to only a year. A lot of things can happen and make your business different from how you initially planned it. Stick with your short-term or one-year targets and estimates, then just tweak your business plan as time goes by.

10. Including Unfounded Rumors About Your Competitors

Not only do rumors make your business plan look unprofessional, but they also distract your readers from your intended message, which is to highlight what makes your business different from the competition. Avoid including details based only on hearsay. Everything in your plan must be backed up by solid, quantifiable facts.

Key Takeaway

A business plan is more than just a document that you prepare once and will never look at again. Rather, it’s a strategic tool that you should use from time to time to guide your business operations, get the buy-in of your stakeholders, and grow your business over time.

Once you’re done with writing your business plan, make the most of it for your business. Use it and modify it as often as needed!

Ready and confident to start writing your business plan? Share your thoughts and questions below!

Other Useful Business Resources from Grit PH:

• How to Sell a Business in the Philippines

About Venus Zoleta

Venus Zoleta is an experienced writer and editor, specializing in personal finance and digital marketing.

She has been a regular columnist for some of the biggest business & finance publications in the Philippines, such as MoneyMax.ph and Filipiknow.net.

Hoping to retire early, she started investing and bought a home in her early 20s. This crazy cat mom eats ramen like there's no tomorrow.

Education: University of the Philippines (B.A. Journalism) Focus: Personal Finance, Personal Development, and Entrepreneurship

Reader Interactions

March 3, 2020 at 10:00 am

I like it, and i want to learn more about for business

March 6, 2020 at 9:46 am

Hello Ms. Venus, Rise Against Hunger Philippines, N.G.O. , branching out into a new high ways… and i am newly hired as a social enterprise development officer… whose main tasks to launch a product line; an up-cycled tarpaulin bags.. manufactured by a group of community women (skills training’s, coordinated by life coached; aiming w-holistic transformation and sustainability program.. . with such a big tasks, i need a step by step guides, and if possible a coach for i cannot do it alone… thank you, henry reandino chua

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Live, study and work in canada. no payment is required hurry now click here to apply >> immigrate to canada, steps to start a4 paper business in nigeria.

A4 Paper is a lucrative business and in this article, we will bring to you the Steps To Start A4 Paper Business In Nigeria.

A4 papers are used in many offices and schools in Nigeria. Business centres also make use of them and there is high demand of A4 papers in Nigeria.

Starting an A4 paper business in Nigeria is therefore a lucrative one. A4 papers are made from paper and pulp. These raw materials are processed with the machines and then distributed.

Read Also: 11 Steps to Start Tissue Paper Business in Nigeria

The process of making A4 papers involves technology. There are different uses of A4 papers for different purposes. A lot of people need to scan a picture, photocopy something or print a document on A4.

The Origin Of Paper

The first use of paper was in Egypt and the papers came from papyrus. Later the Chinese produced paper and the paper came from fish nets and tree bark.

The first paper mill in Europe was in Jativa and this was in Spain. Paper mills spread through France, England, Germany and Italy by the 15th century.

Connected fibres make up paper and these fibres can be from trees, cloth rags and cellulose fibres. Linen and cotton fibres make papers like A4 papers.

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Read Also: How To Make Paper Bags In Nigeria

What Are The Raw Materials For Making Paper?

Most of the materials used in making paper comes from harvested wood. The other materials are from fibers from vegetable matter, recycled newspaper, recycled cloth and saw mills.

Trees which are coniferous are more preferable since they contain cellulose fibres and examples of such trees are fir and spruce.

These trees are referred to as softwood. Hardwood are the deciduous trees and they are leafy. Nevertheless due to the increasing paper demand and technological advancements, most of the trees are now used.

Plants like bamboo can form pulp. Others like sugarcane and straw can serve as raw materials for pulp. Jute fibres, hemp and flax can make ropes and textiles including paper. Linen rags and cotton are also raw materials. Other raw materials include fitters, like clay, titanium oxide and chalk.

Steps To Start A4 Business In Nigeria

In order to start this business you need to take some steps and they are here below:

1. Training

Making A4 papers is an industrial activity and it involves training especially if you are joining the business. Your training can be informal or formal training.

Here you get to know about the machines for making these A4 papers and how to use these machines to achieve optimal results.

Read Also: How To Start Wallpaper Selling Business In Nigeria

2. Know your market

Research on the market before production of these A4 papers. This will help you market the A4 papers immediately you produce them.

Identify business centres, cyber cafes and distributors. You can inform potential distributors about your production. Who are the potential buyers and in what quantity can they buy?

Market research will give you an idea of the quantity of papers for your customers in months, weeks and days. Feasibility study will enable you to understand the market so ask questions where necessary. Get a business plan and integrate the market research into the plan.

3. Capital for your A4 business

You may source for loans from banks through government sponsored loans from different banks in Nigeria. Your capital can come from your personal finance or loan.

4. Get the machines

Many people prefer importing and distributing, however local production can help the Nigerian economy. The machines for production are imported and they come in different prices.

The machines should be maintained often in order to ensure optimal production. You can purchase machines directly from manufacturers through importation. Ensure you are buying durable and efficient machines.

Pulp making machines and printing machines are the machines you need for the business.

5. Your business location

It is advisable to locate your production centre close to schools, offices and cyber cafes. The land should be large enough to accommodate the paper making machine.

The location you choose for your warehouse should be accessible to enable movement of goods to their market destinations. The location should have a warehouse and office for meeting people.

Read Also: How to Start a Newspaper Business in Nigeria

6. Registration

Registering will make your customers know you are into genuine business. This can be with the Corporate Affairs Commission (CAC) in Nigeria.

7. Labour for your A4 business

Running a paper factory and distributing the papers to wholesalers is not a one man thing. You have to hire the staff to operate the machines, transport them and so on. You can start by hiring a few staff and more as time goes on.

The Machines For Making A4 Paper

A4 paper converts the jumbo roll to A4 paper. Example of such machines are Kingsun A4 packaging and cutting machine. This machine are for cutting of lines. Packing machines are another category of machines. Pulp making machines and printing machines are the machines you need for the business.

The Processes Of Making A4 Papers:

1. the pulp making process.

Many methods are for the conversion of logs. The logs undergo tumbling in order to discard the bank. These logs then go to the grinders and these grinders which grinds the wood turns it to pulp by making it go through moving slabs. Filtering is next to remove the foreign objects.

The wood chips are then heated inside a chemical solution. This process takes place in vats referred to as digesters. The chips then go inside the digester after they are boiled at a pressure that is high inside sodium sulfide and sodium hydroxide.

It is the chips that melt the pulp after which they go through filtering. Bleaching can enhance colourings and the pulp can then go to the paper plant.

2. Beating process

Squeezing the pulp and pouring it is next and this is the beating process. Various materials like clay, chalk and chemicals can serve as filler materials. It is the additives that will enhance the quality and opacity of the end products.

Sizing of papers follows and this influences the manner in which papers react. Papers gets too absorbent without sizing. Starch can make papers to become water resistant. Different papers use different sizes.

Making the pulp to paper

The pulp is turned to paper using the Fourdrinier machine. This process involves making the pulp go into the machine on a belt that is moving comprising of mesh. Squeezing across rollers is next and then the water is drained off. The paper then enters the press section where pressing takes place between the rollers.

After this the paper then moves through different cylinders so as to remove the water remaining. A huge machine can have between 40 and 70 drying cylinders as components.

Finishing the paper

The paper after drying now go into some large reels where it undergoes processing which depends on its optimal utility. Compaction and smothering of paper happens by letting the paper pass through rollers which are referred to as calendars.

The paper now go through the vat and it can obtain coating by rolling or brushing. Coating lets you add pigments or chemicals to the surface of the paper making up for the fillers and sizings. You can make use of fire clay for coating after which it goes through calendar rollers for the last time. Cutting to A4 sizes is next.

Read Also: How To Make Paper Towels In Nigeria

Promoting your A4 business

You can do this through advertising online or word of mouth. This will tell people what you do.

A4 paper business is lucrative in Nigeria due to the huge demand. Schools, cyber cafes and offices and business centres all need A4 papers.

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Waste Paper Recycling Business Plan [Sample Template]

By: Author Tony Martins Ajaero

Home » Business Plans » Green & Eco-friendly

Do you want to start a waste paper recycling company? If YES, here is a sample waste paper recycling plant business plan template & FREE feasibility report.

There are diverse areas of specialization in the recycling industry and one of them is waste paper recycling. This business is highly profitable because there is hardly any country or city that you won’t find printing presses, offices, schools and other facilities that generate paper as waste product.

It is a fact that waste paper can be recycled to generate other paper based products and going by the trend as it concerns going green, the United States’ government is seriously giving support to players in the recycling industry and as a paper recycling business, you stand the chance of benefiting from this legislature.

The truth is that the market is still open for new investors to come in. Although there are competitions at various levels in the industry, but if you are able to come up with a good business strategy, then you are sure of getting your own fair share of the industry.

So, if you have decided to start a waste paper recycling company, then you should make sure that you carry out thorough feasibility studies and also market survey. Business plan is yet another very important business document that you should not take for granted when launching your business.

Below is a sample waste paper recycling company business plan template that will help you write yours without much stress.

A Sample Waste Paper Recycling Plant Business Plan Template

1. industry overview.

Waste paper recycling business falls under the waste collection and recycling services industry and companies that operate in the industry consists of Residential waste collection, recyclable material collection, transfer and storage facility, nonresidential waste collection, hazardous waste collection and c&d site waste collection. It is important to state that this industry does not account for government-provided services of a similar nature.

A close study of the industry shows that the waste collection and recycling services industry has benefited from the recovery of the industrial, construction, paper production, printing services and commercial business sectors. As these sectors expand, it is natural for them to produce more waste.

So also, steady demand from the residential market has helped stabilize the overall revenue generated by the waste collection and recycling industry. Going forward, the demand for waste collection services will continue to be driven by population growth, privatization and business creation. Additionally, the industry will benefit from the public’s growing interest in the recycling industry.

The companies holding the largest market share in the Waste Collection Services in the US industry include Waste Management Inc., Republic Services Inc. and Waste Connections Inc. Statistics has it that in the united states of America alone, there are about 11,824 licensed and registered waste paper recycling companies scattered all across the length and breadth of the country and they are responsible for employing about 217,713 employees.

The industry rakes in a whooping sum of $45 billion annually (benched mark in 2018) with an annual growth rate projected at 1.7 percent within 2013 and 2018.

A recent report published by IBISWORLD shows that the distribution of establishments in the waste collection and recycling industry across the United States largely reflects the size and distribution of the US population and economic activity.

Densely populated areas that are particularly economically active tend to generate large quantities of waste, necessitating the presence of greater number of industry establishments.

The report further stated that other factors that contribute to the relative concentration of industry establishments in a geographic location include the structure of the local economy and the commitment to and level of recycling. Some industries, particularly in the service sector, generate relatively little waste.

No doubt starting and operating a waste paper recycling company can be challenging, but the truth is that it can be rewarding at the same time.

One good thing about the industry is that it is open for both big time investors who have the capacity to start the business with world – class recycling plant and fleet of waste paper collection trucks and aspiring entrepreneurs who may want to start with just one waste paper collection truck.

2. Executive Summary

Alex Woods® Waste Paper Recycling. Inc. is a registered and licensed recycling company with bias in waste paper recycling that will be based in Colorado Springs – Colorado. We have been able to secure all the relevant licenses and permits to operate as a standard waste paper recycling company in the United States. We will ensure that we abide by the rules and regulations guiding the industry.

We are in the waste management and recycling industry to contribute our quota in saving the earth and also to compete in the highly competitive waste management and recycling industry not only in Colorado Springs – Colorado, but also throughout the United States market.

Alex Woods® Waste Paper Recycling. Inc. will be involved in the collection and recycling of waste paper. Our business goal is to become one of the leading waste paper recycling companies in the United States of America and we will make sure that we do all we can to compete favorably in the industry.

Our workers are going to be selected from a pool of certified and highly experienced recycling engineers and technicians in and around Colorado Springs – Colorado. We will make sure that we take all the members of our workforce through the required trainings that will position them to meet the expectation of the company and to compete favorably with leading waste paper recycling plants in the United States.

At Alex Woods® Waste Paper Recycling. Inc. our client’s best interest will always come first, and everything we do will be guided by our values and professional ethics. We will ensure that we hold ourselves accountable to the highest standards by meeting our client’s needs precisely and completely.

Alex Woods® Waste Paper Recycling. Inc. is owned by Alex Woods and his immediate family members. Alex Woods is an astute investor who has interest in the waste collection and recycling industry. The company will be fully financed by Alex Woods who has a diploma in Waste Management and a Degree in Industrial Engineering from Auburn University and MBA from Duke University with over 17 years’ experience in the industry.

3. Our Products and Services

Alex Woods® Waste Paper Recycling. Inc. is established with the aim of maximizing profits in the waste collection and recycling industry. We want to compete favorably with the leading waste paper recycling companies in the United States which is why we have put in place a competent quality assurance team that will ensure that every recycled waste paper product that leaves our recycling plant meets and even surpass our customers’ expectations.

We will ensure that we do all that is permitted by law in the United States to achieve our business goals and objectives. Our service offerings are listed below;

• Recyclable paper material collection, hauling and sorting
• Office Paper (Recycled products)
• Toilet Paper and Tissues (Recycled products)
• Paper Towels and Napkins (Recycled products)
• Cardboard (Recycled products)
• Customized paper cups and bags for events (Recycled products)
• Corrugated cardboard boxes, cartons and cases (Recycled products)

4. Our Mission and Vision Statement

• Our Vision is to become one of the preferred choices when it comes to paper waste collection and recycling in the whole of Colorado Springs and neighboring cities.
• Our mission is to ensure that we build a successful waste paper recycling company that will operate in the whole of the United States of America; a company that will provide standard recycled paper materials that will assist the relevant industries in saving cost and energy.

Our Business Structure

Our business structure will be designed in such a way that it can accommodate but full-time and part-time/contract staff. Adequate provision and competitive packages have been prepared for all our employees.

At Alex Woods® Waste Paper Recycling. Inc. we will ensure that we hire people that are qualified, hardworking, creative, customer centric and are ready to work to help us build a prosperous business that will benefit all the stake holders.

As a matter of fact, profit-sharing arrangement will be made available to all our senior management staff and it will be based on their performance for a period of five years or more as agreed by the board of trustees of the company. For now, we will contract the maintenance of our trucks and recycling plant to service providers, we don’t intend to maintain a very large overhead from the onset.

But as soon as the business grows and stabilizes, we will assemble our own in – house maintenance team. In view of the above, we have decided to hire qualified and competent hands to occupy the following positions;

• Chief Executive Officer
• Recycling Plant Manager
• Human Resources and Admin Manager
• Sales and Marketing Executive
• Plant Engineers/Technicians and Operators

Client Service Executive

Truck Drivers

5. Job Roles and Responsibilities

Chief Executive Officer – CEO:

• Increases management’s effectiveness by recruiting, selecting, orienting, training, coaching, counseling, and disciplining managers; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results
• Creating, communicating, and implementing the organization’s vision, mission, and overall direction – i.e. leading the development and implementation of the overall organization’s strategy.
• Responsible for fixing prices and signing business deals
• Responsible for providing direction for the business
• Responsible for signing checks and documents on behalf of the company
• Evaluates the success of the organization

Recycling Plant Manager:

• Oversee recycling pick-up or drop-off programs to ensure compliance with community ordinances.
• Create or manage recycling operations budgets.
• Inspect physical condition of recycling or hazardous waste facility for compliance with safety, quality, and service standards.
• Negotiate contracts with waste management
• Schedule movement of recycling materials into and out of storage areas.
• Provide training to recycling technicians or community service workers
• Oversee campaigns to promote recycling or waste reduction programs in communities or private companies.
• Develop community or corporate recycling plans and goals to minimize paper waste and conform to resource constraints and develop program goals or plans.
• Identify or investigate new opportunities for materials to be collected and recycled.
• Plan implementation or promotion of recycling programs.

Admin and HR Manager

• Responsible for overseeing the smooth running of HR and administrative tasks for the organization
• Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
• Defining job positions for recruitment and managing interviewing process
• Carrying out induction for new team members
• Responsible for training, evaluation and assessment of employees
• Responsible for arranging travel, meetings and appointments
• Oversee the smooth running of the daily office activities.

Sales and Marketing Manager

• Manage external research and coordinate all the internal sources of information to retain the organizations’ best customers and attract new ones
• Model demographic information and analyze the volumes of transactional data generated by customer
• Identifies development opportunities; follows up on development leads and contacts
• Writing winning proposal documents, negotiate fees and rates in line with organizations’ policy
• Responsible for handling business research, market surveys and feasibility studies for clients
• Responsible for supervising implementation, advocate for the customer’s needs, and communicate with clients
• Create new markets cum businesses for the organization
• Empower and motivates the sales team to meet and surpass agreed targets

Accountant/Cashier:

• Responsible for preparing financial reports, budgets, and financial statements for the organization
• Provides managements with financial analyses, development budgets, and accounting reports
• Responsible for financial forecasting and risks analysis.
• Performs cash management, general ledger accounting, and financial reporting for one or more properties.
• Responsible for developing and managing financial systems and policies
• Responsible for administering payrolls
• Ensuring compliance with taxation legislation
• Handles all financial transactions for the company
• Serves as internal auditor for the company

Recycling Plant Engineers (2) and Technicians/Machine Operators (8)

• Responsible for installing, maintaining and repairing of all the recycling machines in the plant
• Operate recycling processing equipment, such as sorters, balers, crushers, and granulators to sort and process materials.
• Responsible for sorting, shearing, shredding, torching and baling paper waste materials to be sold to downstream metal smelters for further processing.
• Operating facilities for separating and sorting used and condemned paper waste for recycling
• Operate fork lifts, skid loaders, or trucks to move or store recyclable materials and finished products.
• Handle any other job functions as it relates to recycling materials.
• Assist in loading and unloading waste paper materials and recycled materials
• Maintain a logbook of their driving activities to ensure compliance with federal regulations governing the rest and work periods for operators.
• Keep a record of vehicle inspections and make sure the truck is equipped with safety equipment, such as hazardous material placards.
• Assist the transport and logistics manager in planning their route according to a pick – up and delivery schedule.
• Inspect vehicles for mechanical items and safety issues and perform preventative maintenance
• Comply with waste truck driving rules and regulations (size, weight, route designations, parking, break periods etc.) as well as with company policies and procedures
• Collect and verify delivery instructions
• Report defects, accidents or violations
• Welcomes clients and potential clients by greeting them in person or on the telephone; answering or directing inquiries.
• Ensures that all contacts with clients (e-mail, walk-In center, SMS or phone) provides the client with a personalized customer service experience of the highest level
• Through interaction with clients on the phone, uses every opportunity to build client’s interest in the company’s products and services
• Consistently stays abreast of any new information on the organizations’ products, promotional campaigns etc. to ensure accurate and helpful information is supplied to clients when they make enquiries
• Receives parcels / documents for the company
• Distribute mails in the organization
• Handles any other duties as assigned by the manager.

6. SWOT Analysis

Going by our vision, our mission and the kind of business we want to set up, we don’t have any other option than to follow due process. Following due process involves hiring a business consultant to help us conduct SWOT analysis for our business.

Alex Woods® Waste Paper Recycling. Inc. hired the services of a seasoned business consultant with bias in startups to help us conduct a thorough SWOT analysis and to guide us in formulating other business strategies that will help us grow our business.

As a company, we look forward to maximizing our strength and opportunities and also to work around our weaknesses and threats. Here is a summary from the result of the SWOT analysis that was conducted on behalf of Alex Woods® Waste Paper Recycling. Inc.

Our strength is centered on strong management, strong fleet operations, size advantages, cost advantages, customer loyalty and strong reputation amongst domestic and industry players. Our business is centrally located in a densely populated industrial estate in Colorado Springs – Colorado; our location is in fact one of our major strengths.

Another strength that counts for us is the power of our team; our workforce and management. We have a team that is considered experts in the waste collection and recycling industry, a team of hardworking and dedicated individuals.

Our weakness could be lack of finance, high debt burden, cost structure, lack of scale compared to our peers who have already gained ground in the industry. As a new waste paper recycling company we may not have the financial muscle to sustain the kind of publicity we want to give our business.

• Opportunities:

Paper and paperboard account for the majority of material recycled by this industry. Higher paper prices not only encourage downstream buyers to opt for lower-cost recycled materials, but also enable operators to raise the price of the materials they recover and resell, boosting revenue.

The price of paper is expected to increase going forward, presenting a potential opportunity for the industry. Our business concept also positioned us to be the preferred choice in Colorado Springs – Colorado.

The truth is that there are no standard waste paper recycling company within the area where ours is going to be located; the closest company to our proposed location is about 15 miles away. In a nutshell, we do not have any direct competition within our target market area.

Some of the threats that we are likely going to face are mature markets, bad economy, stiff competition, volatile costs, and rising fuel prices. Other threats include the campaign against the use of paper and the promotion of digital documents (this will reduce the generation of waste paper).

7. MARKET ANALYSIS

Market Trends

The waste collection and recycling industry especially in the United States is dynamic and at the same challenging. But one thing is certain, once your company can gain credibility, it will be much easier for you to secure permanent deals/contracts with big time paper waste generators who are compelled by the law in the United States to dispose their waste as at when due.

Latest trends show that the waste collection and recycling services industry has benefited from the recovery of the printing press business sector. As this sector expands, it is natural for them to produce more waste. So also, steady demand from the residential market has helped stabilize the overall revenue generated by the waste collection and recycling industry.

Going forward, the demand for waste paper collection services will continue to be driven by population growth, privatization and business creation. Additionally, the industry will benefit from the public’s growing interest in the recycling industry.

Some of the major factors that count positively in this line of business are reliable end products, competence, trust, honesty, good relationship management and of course timely and safe pick-ups.

8. Our Target Market

Before starting our waste paper recycling company, we are certain that there is a wide range of both businesses that need our services. We will ensure that we develop strategic pacts with printing press, corporate organizations, and households et al.

This will give us several options to generate revenue for our company. In view of that, we have created strategies that will enable us reach out to various printing press, schools, corporate organizations and households who we know can’t afford to do without our services.

We have conducted our market research and survey and we will ensure that all our waste paper collection services are well accepted in the market place. Below is a list of the people and organizations that we have specifically market our services to;

• Printing Companies
• Manufacturers and retailers of paper – based products
• Photo processing centers/Photo Labs
• Household who generate papers waste
• Corporate organizations who generate paper waste
• Small business owners who generate paper waste

Our Competitive Advantage

Our major competitive advantage is the vast industry experience and solid reputation of our owner, Alex Woods and our management team. Alex Woods® Waste Paper Recycling. Inc. no doubt is a new waste paper recycling company, which is why we took our time to do a thorough homework before launching the business.

We were able to highlight some factors that will give us competitive advantage in the marketplace; some of the factors are trust, honesty, good waste paper collection network, excellent relationship management, strong management, strong fleet operations, our size advantages, cost advantages, customer loyalty and strong reputation amongst domestic industry players.

Another competitive advantage that we are bringing to the industry is the fact that we have designed our business in such a way that we can comfortably work with both individuals and big conglomerates that are involved in massive generation of paper waste.

Lastly, all our employees will be well taken care of, and their welfare package will be among the best within our category in the industry. It will enable them to be more than willing to build the business with us and help deliver our set goals and objectives.

9. SALES AND MARKETING STRATEGY

• Marketing Strategy and Sales Strategy

The marketing strategy for Alex Woods® Waste Paper Recycling. Inc. is going to be driven basically by professionalism, excellent customer service, honesty and quality recycled paper products. We want to drive sales via the output of our jobs and via referral from our satisfied customers.

Alex Woods® Waste Paper Recycling. Inc. is a business that is strategically located and we are going to maximize the opportunities that are available which is why we spent more to locate the business in a visible location.

Our sales and marketing team will be recruited based on their vast experience in the industry and they will be trained on a regular basis so as to be well equipped to meet their targets and the overall goal of Alex Woods® Waste Paper Recycling. Inc.

Our goal is to grow Alex Woods® Waste Paper Recycling. Inc. to become the leading waste paper recycling company in Colorado Springs – Colorado which is why we have mapped out strategies that will help us take advantage of the available market.

Alex Woods® Waste Paper Recycling. Inc. is set to make use of the following marketing and sales strategies to attract clients;

• Introduce our waste paper collection and disposal business by sending introductory letters alongside our brochure to corporate organizations who are into manufacturing of paper waste, printing companies, paper products manufacturing companies, photo labs, schools and other key stake holders in Colorado Springs
• Print out fliers and business cards and strategically drop them in offices, libraries, public facilities and train stations et al.
• Use friends and family to spread word about our business
• Post information about our company and the products and services we offer on bulletin boards in places like schools, libraries, and local coffee shops et al
• Place a small or classified advertisement in the newspaper, or local publication about our company and the products and services we offer
• Leverage on referral networks such as agencies that will attract clients who would need our customized services
• Advertise our waste collection and recycling company in relevant magazines, newspapers, TV station and radio stations
• Attend relevant expos, seminars, and business fairs et al to market our services
• Engage in direct marketing approach
• Encourage the use of Word of mouth marketing from loyal and satisfied customers
• Join local chambers of commerce and industry to market our products and services.

Sources of Income

Alex Woods® Waste Paper Recycling. Inc. will ensure that we leverage on our strength and the opportunities available to us in the U.S. market to generate enough income that will help us drive the business to stability. We will go all the way to explore every available source of income in the waste collection and recycling industry.

Below are the sources we intend exploring to generate income for Alex Woods® Waste Paper Recycling. Inc.;

10. Sales Forecast

We are well positioned to take on the available market in Colorado Springs – Colorado and we are quite optimistic that we will meet our set target of generating enough income / profits from the first month of operation and grow the business and clientele beyond Colorado Springs to other cities in the state of Colorado.

We have been able to examine the waste collection and recycling services industry and we have analyzed our chances in the industry and we have been able to come up with the following sales forecast.

Below are the sales projection for Alex Woods® Waste Paper Recycling. Inc., it is based on the location of our business and our competitive advantage;

• First Fiscal Year (FY1): $240,000
• Second Fiscal Year (FY2): $350,000
• Third Fiscal Year (FY3): $550,000

N.B : This projection was done based on what is obtainable in the industry and with the assumption that there won’t be any major economic meltdown and there won’t be any major competitor offering same waste collection and recycling services as we do within same location. Please note that the above projection might be lower and at the same time it might be higher.

11. Publicity and Advertising Strategy

Any business that wants to grow beyond the corner of the street they are operating from must be ready to utilize every available means to advertise and promote the business. We intend growing our business beyond Colorado Springs – Colorado which is why we have perfected plans to build our brand via every available means.

We have been able to work with our brand and publicity consultants to help us map out publicity and advertising strategies that will help us walk our way into the heart of our target market. Below are the platforms Alex Woods® Waste Paper Recycling. Inc. intend leveraging on to promote and advertise the business;

• Place adverts on both print (newspapers and magazines) and electronic media platforms
• Sponsor relevant community – based events/programs
• Leverage on the internet and social media platforms like; Instagram, Facebook, twitter, YouTube, Google + et al to promote our products
• Install our Bill Boards on strategic locations all around Colorado Springs – Colorado
• Distribute our fliers and handbills in target areas
• List our company in local directories/yellow pages
• Advertise our company in our official website and employ strategies that will help us pull traffic to the site.
• Ensure that all our staff members wear our branded shirts and all our waste collection trucks are well branded with our company logo et al.

12. Our Pricing Strategy

Alex Woods® Waste Paper Recycling. Inc. has a lease arrangement with various companies and the company’s pricing is based on miles per thousand tons of waste paper collected and transported. We have perfected our plans to charge competitive rates since we have minimal overhead compared to our competition in the industry.

We will ensure that we leverage on price to win customers; our prices will be affordable and negotiable. As the business grows, we will continue to review our pricing system to accommodate a wide range of clientele.

• Payment Options

The payment policy adopted by Alex Woods® Waste Paper Recycling. Inc. LLC is all inclusive because we are quite aware that different customers prefer different payment options as it suits them but at the same time, we will ensure that we abide by the financial rules and regulation of the United States of America.

Here are the payment options that Alex Woods® Waste Paper Recycling. Inc. will make available to her clients;

• Payment via bank transfer
• Payment with cash
• Payment via online bank transfer
• Payment via mobile money
• Payment via Point of Sales Machines (POS Machines)
• Payment via check
• Payment via bank draft

In view of the above, we have chosen banking platforms that will enable our clients make payment for waste paper collection and recycling products without any stress on their part.

13. Startup Expenditure (Budget)

A waste paper collection business is indeed capital intensive hence an entrepreneur would have to pool cash together or welcome investors to partner with you. Although the capital needed to set up an office structure for such business might not be expensive, but the recycling plants and running capital of the business is always the real deal.

You would need huge capital base to be able finance the purchase of acceptable recycling machines and waste truck and also to fuel and maintain your trucks. However, this is what it would cost us to start Alex Woods® Waste Paper Recycling . Inc. in the United of America;

• The total fee for incorporating the business in the United States of America – $750.
• The budget for liability insurance, permits and license – $5,500
• The amount needed to acquire a suitable recycling plant facility with enough parking space for our waste collection trucks (Re – Construction of the facility inclusive) – $100,000.
• The amount required to finance the purchase of recycling plant machines and the first set of waste collection trucks – $150,000
• The cost for equipping the office (computers, printers, fax machines, furniture, telephones, filing cabins, safety gadgets and electronics et al): $5,000
• The cost for accounting software, CRM software and Payroll Software – $3,000
• Other start-up expenses including stationery – $1000
• Phone and Utilities (gas, sewer, water and electric) deposits – ($3,500).
• Operational cost for the first 3 months (salaries of employees, payments of bills et al) – $120,000
• The cost for launching our official website: $600
• Additional Expenditure (Business cards, Signage, Adverts and Promotions et al): $2,500

Going by the report from the market research and feasibility studies conducted, we will need about six hundred and fifty thousand (650,000) U.S. dollars to successfully set up a medium scale but standard waste paper recycling company in the United States of America.

Generating Funds/Startup Capital for Alex Woods® Waste Paper Recycling. Inc.

Alex Woods® Waste Paper Recycling. Inc. is set to start as a private business that will be solely owned by Mr. Alex Woods and his immediate family members. He will be the sole financier of the company but may likely welcome other business partners when need for expansion arises.

These are the areas we intend generating our startup capital for our business;

• Generate part of the startup capital from personal savings
• Source for soft loans from family members and friends
• Apply for loan from the bank

N.B: We have been able to generate about $100,000 (Personal savings – $80,000 and soft loan from family members – $80,000) and we are at the final stages of obtaining a loan facility of $500,000 from our bank. All the papers and documents have been duly signed and submitted, the loan has been approved and any moment from now our account will be credited.

14. Sustainability and Expansion Strategy

The future of a business lies in the number of loyal customers that they have, the capacity and competence of their employees, their investment strategy and business structure. If all of these factors are missing from a business, then it won’t be too long before the business closes shop.

One of our major goals of starting Alex Woods® Waste Paper Recycling. Inc. is to build a business that will survive off its own cash flow without the need for injecting finance from external sources once the business is officially running.

We know that one of the ways of gaining approval and winning customers over is to offer our recycled paper products a little bit cheaper than what is obtainable in the market and we are prepared to survive on lower profit margin for a while.

Alex Woods® Waste Paper Recycling. Inc. will make sure that the right foundation, structures and processes are put in place to ensure that our staff welfare are well taken of. Our company’s corporate culture is designed to drive our business to greater heights and training and retraining of our workforce is at the top burner of our business strategy.

We know that if that is put in place, we will be able to successfully hire and retain the best hands we can get in the industry; they will be more committed to help us build the business of our dreams.

Check List/Milestone

• Business Name Availability Check : Completed
• Business Incorporation: Completed
• Opening of Corporate Bank Accounts: Completed
• Opening Online Payment Platforms: Completed
• Application and Obtaining Tax Payer’s ID: In Progress
• Application for business license and permit: Completed
• Purchase of Insurance for the Business: Completed
• Acquiring of trucks and relevant waste paper recycling machines and equipment: In progress
• Renting of Recycling Plant Facility (Parking Yard for our waste collection trucks) in Colorado Springs : Completed
• Conducting Feasibility Studies: Completed
• Startup Capital Generation: Completed
• Writing of Business Plan: Completed
• Drafting of Employee’s Handbook: Completed
• Drafting of Contract Documents: In Progress
• Design of The Company’s Logo: Completed
• Printing of Promotional Materials: Completed
• Recruitment of employees and drivers: In Progress
• Purchase of the needed furniture, office equipment, electronic appliances and facility facelift: In progress
• Creating Official Website for the Company: In Progress
• Creating Awareness for the business (Business PR): In Progress
• Health and Safety and Fire Safety Arrangement: In Progress
• Establishing business relationship with key players in the industry (networking and membership of relevant companies that are into the generation of paper waste and also paper products manufacturing companies): Completed

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