procurement specialist resume

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Procurement Specialist Resume Template

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A procurement specialist makes sure a company has all the supplies they need. You will be locating supplies, negotiating deals with suppliers, doing quality control on supplies, handling the administration for procuring supplies, etc. You need to be a strong communicator, have excellent negotiation skills, and have great project management skills. Recruiters will also be looking for a long history in the supply arm of a company. Here is a successful resume sample.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your procurement specialist resume in 2024,    show career progression in the supply department..

Recruiters want to see that you are an expert in supply acquisition. Being able to show career progression indicates that not only are you experienced but also that you have excelled in each position hence the upward progression.

   Include key achievements in your introduction section.

Grab recruiters’ attention from the very beginning of your resume. Because they may not have time to scrutinize the hundreds of resumes they get, it’s advantageous to include impressive achievements and metrics in the introduction section as this applicant has done.

Purchasing Agent Resume Sample

Procurement officer resume sample.

As a hiring manager who has recruited procurement specialists for companies like Amazon, Walmart, and Boeing, I've seen countless resumes over the years. The best resumes are tailored to the specific job and industry, and effectively showcase the candidate's relevant skills and experience. Here are some tips to help you create a strong procurement specialist resume:

   Highlight your negotiation and contract management skills

Procurement specialists need to be skilled negotiators and contract managers. Make sure to emphasize these skills on your resume, and provide specific examples of how you've used them in previous roles.

For example, instead of simply listing 'contract management' as a skill, you could say something like:

• Negotiated and managed contracts with suppliers, resulting in a 15% reduction in procurement costs for the company
• Developed and implemented a new contract management system that streamlined the procurement process and reduced contract approval time by 25%

   Demonstrate your knowledge of procurement software and tools

Procurement specialists often use specialized software and tools to manage the procurement process. Highlighting your proficiency with these tools can make you a more attractive candidate.

Some examples of procurement software and tools to mention on your resume include:

• Oracle Procurement Cloud

If you have experience with any of these tools, be sure to include them in your skills section or work experience. For example:

• Managed procurement activities using SAP Ariba, resulting in a 20% increase in procurement efficiency

   Quantify your impact and achievements

When describing your work experience, it's important to quantify your impact and achievements whenever possible. This helps hiring managers understand the value you brought to your previous roles.

For example, instead of saying:

Responsible for managing supplier relationships and negotiating contracts

You could say:

Managed relationships with over 50 suppliers and negotiated contracts that resulted in a 10% reduction in procurement costs, saving the company $500,000 annually

By quantifying your impact, you give hiring managers a clear picture of what you can bring to their organization.

   Tailor your resume to the specific job and company

When applying for a procurement specialist role, it's important to tailor your resume to the specific job and company. This means highlighting the skills and experience that are most relevant to the position and the company's needs.

Before submitting your resume, take the time to research the company and the specific requirements of the job. Then, customize your resume accordingly. For example:

• If the job requires experience with a specific procurement software, make sure to highlight your proficiency with that software
• If the company values sustainability, emphasize any experience you have with sustainable procurement practices

By tailoring your resume to the specific job and company, you show the hiring manager that you're a strong fit for the role.

   Include relevant certifications and training

Procurement specialists can benefit from obtaining relevant certifications and training. If you have any certifications or have completed any training related to procurement, make sure to include them on your resume.

Some examples of relevant certifications and training include:

• Certified Professional in Supply Management (CPSM)
• Certified Supply Chain Professional (CSCP)
• Certified Purchasing Professional (CPP)
• Lean Six Sigma certification

Including these certifications and training on your resume can demonstrate your expertise and commitment to the field.

   Use industry-specific keywords

When writing your procurement specialist resume, it's important to use industry-specific keywords. This helps your resume get past applicant tracking systems (ATS) and catches the attention of hiring managers.

Some examples of keywords to include in your procurement specialist resume are:

Procurement

• Supply chain
• Vendor management
• Contract negotiation
• Cost reduction
• Risk management

By incorporating these keywords throughout your resume, you increase your chances of being noticed by hiring managers and moving on to the next stage of the hiring process.

Writing Your Procurement Specialist Resume: Section By Section

  summary.

A resume summary for a Procurement Specialist is optional, but it can be a helpful way to provide additional context about your experience and skills that may not be immediately apparent from the rest of your resume. It's particularly useful if you're changing careers or have a lot of experience to summarize. However, you should never use an objective statement, as it's outdated and doesn't provide value to the hiring manager.

When writing your summary, focus on highlighting your most relevant skills and experiences without repeating information that's already included elsewhere in your resume. Keep it concise, ideally no more than a few sentences or a short paragraph. Avoid using generic soft skills or corporate buzzwords, and instead focus on demonstrating your value through specific examples and achievements.

To learn how to write an effective resume summary for your Procurement Specialist resume, or figure out if you need one, please read Procurement Specialist Resume Summary Examples , or Procurement Specialist Resume Objective Examples .

1. Tailor your summary to the procurement role

When crafting your summary for a Procurement Specialist position, it's essential to tailor it to the specific role and industry. Consider what skills and experiences are most valuable in procurement, such as:

• Expertise in sourcing and vendor management
• Knowledge of procurement software and tools
• Experience with contract negotiation and cost reduction strategies

By highlighting these relevant skills in your summary, you'll demonstrate to the hiring manager that you're a strong fit for the role. For example:

Procurement professional with 5+ years of experience in sourcing and vendor management. Skilled in utilizing procurement software to streamline processes and reduce costs. Proven track record of negotiating favorable contracts and building strong vendor relationships.

2. Quantify your impact as a procurement specialist

To make your summary more impactful, try to quantify your achievements and the value you've brought to previous employers. This helps the hiring manager quickly understand the scope of your experience and the potential impact you could make in their organization.

Instead of using vague statements like:

• Experienced in reducing costs and improving efficiency

Provide specific examples with measurable results:

• Implemented new procurement strategies that reduced annual spend by 15%
• Negotiated contracts with key suppliers, resulting in $500K in cost savings

By quantifying your achievements, you'll make your summary more engaging and memorable to the hiring manager.

  Experience

The work experience section is the heart of your procurement specialist resume. It's where you'll showcase your professional achievements, key skills, and career growth. Hiring managers want to see specific examples of your procurement expertise in action, so it's important to tailor this section to the job description and highlight your most relevant experiences.

1. Use procurement-specific action verbs

When describing your work experiences, use strong action verbs that are specific to procurement and supply chain management. This helps demonstrate your expertise and makes your resume more impactful.

Examples of procurement action verbs include:

• Negotiated contracts with suppliers, resulting in a 15% reduction in costs
• Analyzed market trends and identified opportunities to optimize spend
• Collaborated with cross-functional teams to develop sourcing strategies
• Managed vendor relationships and ensured compliance with contract terms

Avoid generic verbs like "responsible for" or "worked on," as they don't effectively convey your contributions.

2. Quantify your achievements with metrics

Whenever possible, use specific numbers and metrics to quantify your achievements. This helps hiring managers understand the scope and impact of your work.

Here are some examples of how to incorporate metrics:

• Implemented a new e-procurement system, reducing processing time by 30% and saving the company $500K annually
• Negotiated a 20% reduction in supplier costs, resulting in $1.2M in savings over 3 years
• Managed a procurement budget of $10M and consistently achieved a 95% on-time delivery rate from suppliers

If you don't have access to exact numbers, you can still provide context for your achievements:

• Managed procurement for a large manufacturing company
• Managed procurement for a $500M manufacturing company, supporting 5 production facilities

3. Highlight relevant tools and technologies

Procurement specialists often work with a variety of tools and technologies, such as e-procurement systems, spend analysis software, and contract management platforms. Showcasing your experience with these tools can help demonstrate your technical skills and industry knowledge.

Examples of how to incorporate relevant tools:

• Implemented and managed a Coupa e-procurement system for a global organization
• Conducted spend analysis using SAP Ariba to identify cost-saving opportunities
• Utilized Icertis contract management software to streamline the contract lifecycle process

Proficient in e-procurement systems (Coupa, SAP Ariba), spend analysis tools (Tableau, Power BI), and contract management software (Icertis, Agiloft)

4. Show career growth and progression

Hiring managers like to see candidates who have demonstrated growth and progression in their careers. If you've received promotions or taken on increasing levels of responsibility, make sure to highlight this in your work experience section.

Example of showcasing career growth:

• Procurement Specialist, ABC Company
• Procurement Manager, ABC Company
• Promoted to Procurement Manager after 2 years, leading a team of 5 and managing a $20M budget

If you don't have a formal promotion, you can still showcase your growth by highlighting how your responsibilities and scope of work expanded over time.

  Education

The education section of your procurement specialist resume is important to show employers you have the right qualifications. It also helps them understand your background and career journey. In this section, we'll cover what to include and how to make your education section effective.

1. List your degrees in reverse order

Start with your most recent or highest degree first, then work backwards. This puts the focus on your highest level of education.

Here's an example:

Master of Business Administration (MBA), XYZ University, 2018 Bachelor of Science in Supply Chain Management, ABC College, 2014

Avoid listing your degrees like this:

Bachelor of Science in Supply Chain Management, ABC College, 2014 Master of Business Administration (MBA), XYZ University, 2018

2. Include relevant coursework if you're a recent grad

If you graduated within the past 1-2 years and don't have much work experience yet, you can bolster your education section by listing relevant courses you took. This shows you have specific knowledge that applies to procurement.

For example:

• Relevant Coursework: Contract Management, Negotiation Strategies, Supply Chain Analytics

Avoid listing basic or introductory classes that don't relate directly to procurement:

• Courses: Business 101, Intro to Marketing, Basic Accounting

3. Add procurement certifications to education

Industry certifications show your expertise in procurement and can set you apart from other candidates. You can include them in your education section or in a separate 'Certifications' section.

Some top procurement certifications to list:

Here's how to list them:

EDUCATION & CERTIFICATIONS Master of Business Administration (MBA), XYZ University, 2018 Certified Professional in Supply Management (CPSM), 2020

4. Keep education concise if you're experienced

If you have 7+ years of procurement experience, your education section can be very brief. Hiring managers will be more interested in your work accomplishments than your degrees at this stage.

A good senior-level education section:

MBA, XYZ University B.S. Supply Chain Management, ABC College

What to avoid:

Master of Business Administration, XYZ University, 2005-2007 GPA: 3.8 Bachelor of Science in Supply Chain Management, ABC College, 2001-2005 Relevant Courses: Intro to Supply Chains, Procurement 101, Contract Negotiation GPA: 3.6

  Skills

Your skills section is one of the most important parts of your procurement specialist resume. It's where you showcase your top abilities and qualifications that make you the best fit for the job. Hiring managers and recruiters will scan this section to quickly assess if you have the right mix of skills they need.

Here are some key tips to keep in mind when writing your skills section:

1. Understand how applicant tracking systems work

Many companies today use Applicant Tracking Systems (ATS) to automatically screen resumes before a human ever reads them. These systems scan your resume for specific keywords related to the job to determine if you're a match.

To get past the ATS, carefully review the job description and make sure you include relevant hard skills and keywords from it verbatim on your resume. For example, if the job description mentions 'contract negotiation' as a key requirement, include that exact phrase in your skills section.

Contract Negotiation Procurement Strategy Vendor Management Supply Chain Optimization

Not sure if your resume will pass an ATS screen? Try out Resume Worded's Targeted Resume tool. It analyzes your resume against a specific job description and provides personalized feedback on which skills and keywords you're missing to get past the ATS.

2. Highlight procurement-specific technical skills

As a procurement specialist, you likely use various software programs, ERPs, and tools in your day-to-day work. Hiring managers want to see you have experience with the specific technical systems they use.

Be sure to call out your proficiency in procurement-related tools like:

• Microsoft Dynamics

If you have expertise in multiple tools, consider grouping them into categories to keep your skills section organized and easy to read:

Procurement Software: SAP, Oracle, Ariba, Zycus ERP Systems: SAP, Oracle, Microsoft Dynamics Spend Analysis: Tableau, Power BI

Avoid listing outdated or irrelevant technical skills. Procurement tools and software are constantly evolving, so make sure you're highlighting your experience with the most current, in-demand systems. Leave off older versions or generic tools like Microsoft Office.

3. Incorporate key procurement skills from the job description

Tailor your skills section to each specific procurement specialist job you apply for. Carefully review the job description, and mirror the language and terminology it uses.

For example, if a job description calls for experience with 'supplier relationship management', 'cost reduction strategies', and 'inventory control', you'd want to include those specific terms:

Supplier Relationship Management Cost Reduction Strategies Inventory Control Contract Lifecycle Management Negotiation

In contrast, here's an example of a generic, less effective skills section:

Procurement Purchasing Negotiation Communication Problem Solving

While still procurement-related, these skills are too broad and could apply to any procurement job. They don't help you stand out or show you're a perfect match for that particular role.

For an easy way to check how well your skills section aligns with a job description, upload your resume to Score My Resume by Resume Worded. This online tool instantly scans your resume and compares it against key criteria hiring managers look for, including ATS optimization and use of relevant skills.

4. Focus on your top procurement skills

While you may have a wide variety of procurement skills, limit your skills section to 8-10 of your core strengths, with an emphasis on the hard skills that are most relevant to the job you want. This helps keep your resume focused.

For example, a well-organized, targeted procurement skills section might look like this:

Procurement Software: SAP, Oracle, Ariba Strategic Sourcing Supplier Relationship Management Contract Negotiation Spend Analysis Supply Chain Optimization

Avoid the temptation to create a laundry list of every skill you possess. Recruiters don't want to see an overloaded skills section cluttered with irrelevant abilities.

When in doubt, emphasize the hard skills and technical proficiencies that are most in-demand for procurement specialists, and leave off soft skills or 'fluff'. Aim for quality over quantity to impress hiring managers and show you're a strong match for the role.

Skills For Procurement Specialist Resumes

Here are examples of popular skills from Procurement Specialist job descriptions that you can include on your resume.

• Project Planning
• Government Procurement
• Contract Negotiation
• E-procurement
• Purchasing Negotiation
• Supply Chain Management
• Supplier Negotiation
• Microsoft Access
• Strategic Planning

Skills Word Cloud For Procurement Specialist Resumes

This word cloud highlights the important keywords that appear on Procurement Specialist job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Procurement Specialist Resumes

• Template #1: Procurement Specialist
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• Procurement Specialist Interview Guide
• Procurement Specialist Sample Cover Letters
• Alternative Careers to a Procurement Specialist
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Procurement Specialist Resume Examples

As a Procurement Specialist, you know the importance of finding the right resources for the job. Your resume should be just as thorough and professional as the job you are applying for. When writing a resume for a Procurement Specialist position, it is important to include your knowledge and experience in the procurement process as well as highlight your ability to uncover the best value for an organization. In this guide, you will find helpful tips on how to compose an effective resume for a Procurement Specialist position, and examples of resumes written for Procurement Specialists

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

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Procurement Specialist

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly organized professional with 4+ years of expertise in procurement and purchasing, as well as a Bachelor’s Degree in Business Administration. Skilled in supply chain management, contract negotiation and supplier relationship management. Adept at developing procurement strategies that ensure cost efficiency and quality assurance.

Core Skills :

• Strategic Sourcing & Procurement
• Supplier Relationship Management
• Contract Negotiation
• Cost Analysis & Budgeting
• Quality Assurance
• Supply Chain Management

Professional Experience : Procurement Specialist, ABC Corp. 2018 – present

• Develop and implement strategic procurement plans to ensure cost effectiveness and quality assurance
• Develop and maintain close relationships with a variety of suppliers to ensure competitive pricing
• Negotiate contracts with suppliers in order to guarantee the best pricing and quality assurance
• Analyze and evaluate supplier performance on a regular basis in order to ensure best value
• Create and manage procurement budgets to ensure cost- effectiveness
• Monitor and review supplier performance to ensure compliance with industry standards

Education : Bachelor of Business Administration, XYZ University, 2016

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Procurement Specialist Resume with No Experience

Recent college graduate with a Bachelor’s degree in Business Administration with a concentration in Procurement seeking an entry- level position in the field of Procurement. Skilled in accounting principles, data analysis, business negotiations, and supply chain management.

• Knowledge of accounting principles
• Data analysis
• Business negotiations
• Supply chain management
• Project management
• MS Office, including Excel
• Strong communication and problem- solving skills

Responsibilities

• Monitor procurement processes to ensure compliance with organizational policies, government regulations, and industry standards.
• Collaborate with other departments to ensure the delivery of goods, services, and materials.
• Assist with the development and implementation of procurement strategies.
• Conduct research to identify suitable vendors and suppliers.
• Negotiate contracts and create purchase orders.
• Manage supplier relationships and ensure timely delivery.
• Verify and inspect received shipments.
• Monitor inventory levels and order replenishment as needed.

Experience 0 Years

Level Junior

Education Bachelor’s

Procurement Specialist Resume with 2 Years of Experience

Proactive and detail- oriented Procurement Specialist with 2 years of experience in the industry. Expert in developing procurement strategies and tactics to optimize the purchasing process and ensure financial success. Possesses excellent problem- solving and organizational skills, ensuring on- time delivery of products and services. Skilled at working with cross- functional teams, negotiating contracts, identifying cost- savings opportunities, and developing efficient procurement processes.

• Knowledge of procurement regulations and laws
• Excellent problem- solving and organizational skills
• Proficiency in Microsoft Office applications and ERP systems
• Excellent negotiation and communication skills
• Well- versed in contract preparation and management
• Strong understanding of supply chain management principles
• Proficiency in data analysis and reporting

Responsibilities :

• Developing procurement strategies and tactics to optimize purchasing process
• Negotiating contracts with vendors and suppliers
• Monitoring cost- savings opportunities and identify areas for improvement
• Maintaining accurate records of all purchase orders and invoices
• Ensuring compliance with relevant procurement regulations and laws
• Analyzing data to identify trends and develop efficient procurement processes
• Collaborating with cross- functional teams to ensure on- time delivery of products and services
• Identifying and resolving any discrepancies in purchase orders and invoices

Experience 2+ Years

Procurement Specialist Resume with 5 Years of Experience

Procurement Specialist with five years of experience in the finance and purchasing industry. Possesses a Bachelor’s Degree in Business Administration and an excellent analytical, communication and organizational skills. Experienced in developing and implementing cost- effective procurement procedures and tracking the progress of all material and services contracts. Ability to identify and mitigate potential issues in the procurement process and ensure compliance with supplier contracts.

• Excellent analytical, communication and organizational skills
• Strong background in financial and purchasing
• Experienced in developing and implementing cost- effective procurement procedures
• Ability to identify and mitigate potential issues in the procurement process
• Excellent understanding of supplier contracts
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Capable of multitasking and working in a fast- paced environment
• Develop and implement procurement process and policies
• Identify and select qualified suppliers and negotiate contracts
• Create and enforce procurement policies and procedures
• Track and monitor the progress of all material and services contracts
• Ensure compliance with supplier contracts
• Identify and mitigate potential issues in the procurement process
• Conduct quality assurance checks on all services and materials
• Analyze purchase order discrepancies and resolve any issues
• Maintain and update vendor account information
• Develop bids and requests for proposals
• Develop and implement strategies to reduce cost and increase value of purchased materials and services

Experience 5+ Years

Level Senior

Procurement Specialist Resume with 7 Years of Experience

A proactive and experienced Procurement Specialist with 7+ years of experience in the industry. Possessing excellent negotiation, communication, and problem- solving skills. Expertise in streamlining procurement processes to optimize cost- efficiency. Proven record of providing superior customer service in evaluating demands, selecting suppliers, and delivering goods and services.

Core Skill:

• Procurement & Sourcing
• Contract Administration
• Vendor Negotiation & Management
• Demand Management
• Risk Mitigation
• Project Management
• Logistics & Warehouse Management
• Financial Analysis
• Managed the procurement process to acquire goods and services in a timely and cost- effective manner.
• Developed and implemented tedious strategies to achieve cost savings on procurement of raw materials and services.
• Evaluated and selected suppliers based on quality, cost, delivery, and services.
• Maintained relationships with existing suppliers while continuously scouting for new suppliers.
• Negotiated contracts and agreements with vendors, suppliers, and contractors.
• Identified and addressed potential risks associated with the procurement process.
• Monitored and ensured compliance with the terms and conditions of contracts.
• Coordinated with vendors to manage the delivery of goods and services.
• Assisted with budget planning and forecasting to ensure fiscal responsibility.
• Managed inventory, warehouse, and logistic operations.
• Performed financial analysis to track and monitor spending.

Experience 7+ Years

Procurement Specialist Resume with 10 Years of Experience

Procurement Specialist with 10 years of experience in purchasing, supplier management, and cost reduction. Proven ability to manage suppliers, negotiate contracts, and create innovative purchasing strategies to reduce costs. Experienced in managing large- scale projects, developing cost- saving solutions, and maintaining positive relationships with vendors. Possesses strong analytical and problem solving skills, a high degree of business acumen, and advanced organizational skills.

• Vendor Management
• Purchasing Strategies
• Cost Reduction
• Organizational Skills
• Supplier Relations
• Negotiation Strategies
• Analytical Thinking
• Problem Solving
• Developing and managing purchasing strategies to meet cost reduction objectives
• Creating and negotiating contracts with vendors to ensure compliance with company regulations
• Analyzing supplier performance and evaluating alternative supplier options
• Maintaining and building relationships with key suppliers
• Resolving supplier issues and disputes in an efficient manner
• Developing and implementing innovative solutions to minimize costs
• Managing large- scale projects to ensure timely completion and cost- effectiveness
• Ensuring procurement records are accurately maintained and in compliance with company policies
• Identifying cost- saving opportunities and potential areas of improvement

Experience 10+ Years

Level Senior Manager

Education Master’s

Procurement Specialist Resume with 15 Years of Experience

A highly motivated and customer- oriented Procurement Specialist with 15 years of experience in Procurement and Supply Chain Management. Experienced in inventory control, risk management, supplier management and negotiating contracts. An excellent communicator, highly organized and adept at developing and maintaining strong relationships with internal and external stakeholders. Committed to meeting tight deadlines, reducing operational costs and ensuring excellent customer service.

• Supplier Management
• Strategic Sourcing
• Risk Management
• Inventory Control
• Procurement
• Negotiation
• Time Management
• MS Office Suite
• Communication
• Negotiate contracts with suppliers and vendors to ensure the best quality products and services at the most competitive prices
• Monitor and analyze inventory levels and order new materials as needed
• Develop and maintain relationships with suppliers and vendors
• Identify and address any supply chain risks and develop strategies to mitigate them
• Analyze supplier performance and negotiate contracts
• Work closely with internal departments to ensure all procurement needs are met
• Monitor budgeting and ensure all expenses are within allocated limits
• Evaluate vendor proposals and make recommendations
• Prepare and track procurement documents and reports as required

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Procurement Specialist resume?

A procurement specialist resume should include the following information to demonstrate your qualifications and experience:

• Education: List any degrees or certifications you have related to procurement or supply chain management. Be sure to include the name of the degree, the school you attended, and the year you graduated.
• Work Experience: Include any professional procurement experience you have, including your job title, the name of the company you worked for, and the dates you were employed.
• Achievements: Describe any successes or awards you achieved in your procurement role.
• Skills: List any skills related to procurement or supply chain management, such as strategic sourcing, contract negotiation, and supply chain analysis.
• Languages: If you speak any languages other than your native language, be sure to include them on your resume.
• Professional Memberships: List any professional memberships you have related to procurement or supply chain management.
• References: List any references you have related to your procurement work, such as current or former employers.

By following these guidelines, you can create an effective resume that accurately reflects your qualifications and experience as a procurement specialist.

What is a good summary for a Procurement Specialist resume?

When writing a resume for a Procurement Specialist role, it is important to include a concise yet comprehensive summary that emphasizes your experience and qualifications. Your resume summary should highlight your knowledge of the purchasing process, your expertise in cost analysis, and your ability to build relationships with suppliers. Additionally, it should outline specific accomplishments in the procurement field, such as the development of the most cost-effective strategies and successful negotiations with vendors. By presenting a succinct yet impressive summary, you can provide potential employers with an overview of your qualifications and experience in procurement, setting the stage for the rest of your resume.

What is a good objective for a Procurement Specialist resume?

A good objective for a Procurement Specialist resume should highlight the candidate’s ability to maximize cost savings while also providing an excellent buying experience. It should also showcase the specialized training and experience they have in the procurement field. A strong objective statement should also include the candidate’s ability to analyze and manage the supply chain, as well as their knowledge of relevant regulatory frameworks and how to comply with them.

Below are some examples of objectives that can be used for a Procurement Specialist resume:

• To leverage my specialized experience in procurement and supply chain management to reduce cost and ensure exceptional customer experience
• To use my knowledge of relevant industry regulatory frameworks to ensure compliance while managing the procurement process
• To apply my excellent analytical skills to maximize savings and achieve budget goals
• To utilize my excellent organizational and communication skills to manage the supply chain and ensure timely delivery of goods
• To employ my problem solving skills and strategic thinking to improve the overall procurement process

By using an objective statement that focuses on the candidate’s specific skills and experiences, employers can quickly identify the value that the candidate can bring to their organization. This will help them make an informed decision about which candidate is best suited for the position.

How do you list Procurement Specialist skills on a resume?

When you are crafting a resume as a procurement specialist, it is important to include the right skills and qualifications to stand out. A successful procurement specialist should possess strong negotiation skills, budgeting abilities, and technical knowledge. To demonstrate your abilities as a procurement specialist, here are some skills you should list on your resume:

• Negotiation: Negotiation skills are essential for a successful procurement specialist. This means being able to work with suppliers to reach the most favorable outcome for both parties. You should also be able to negotiate pricing and contract terms.
• Problem-Solving: As a procurement specialist, you should be able to think on your feet and come up with creative solutions to problems. Being able to think critically and strategize is a must-have skill for any procurement specialist.
• Organizational Skills: Procurement requires a great deal of organization and paperwork. You should have strong organizational skills to keep track of all the paperwork, contracts, and orders.
• Budgeting: As a procurement specialist, you will need to be able to handle budgets efficiently. You should be able to research costs, compare prices, and make sure that the company is getting the best value for its money.
• Technical Knowledge: Having a strong understanding of procurement processes, software, databases, and other technical aspects of the job is essential.

By showcasing the above skills on your resume, you can demonstrate that you have the skills and qualifications necessary to excel as a procurement specialist.

What skills should I put on my resume for Procurement Specialist?

A resume for a Procurement Specialist should showcase a variety of essential skills that are essential for success in the role. Having the right qualifications and skills on your resume is essential for getting an interview and eventually, a job. Here are some essential skills to include on your resume when you are applying to be a procurement specialist:

• Strategic Sourcing: Being knowledgeable in strategic sourcing is essential for a procurement specialist. This includes an understanding of the importance of research and negotiation when making buying decisions, and being able to compare the different options for value and cost.
• Negotiation: Negotiation skills are a must-have for a successful procurement specialist. Being able to successfully negotiate with suppliers to secure the best deal for the organization is a crucial part of the job.
• Analytical Thinking: Analytical thinking is essential for a procurement specialist. Understanding and analyzing data, trends, and market information is vital in order to make informed purchasing decisions.
• Risk Management: Being able to identify and manage risks associated with purchasing is an important skill for a procurement specialist. This includes being aware of any potential legal and financial risks that may arise from purchasing a particular product or service.
• Attention to Detail: Having an eye for detail is a must for a procurement specialist. This involves ensuring accuracy in data entry and auditing supplier documents to ensure accuracy and completeness.
• Time Management: To be a successful procurement specialist, you must be able to manage your time effectively. This includes being able to prioritize tasks in order to meet deadlines, as well as being able to multitask when necessary.

By including these skills on your resume, you will be able to demonstrate to potential employers that you have the qualifications and experience necessary to be successful in the role of a procurement specialist.

Key takeaways for an Procurement Specialist resume

Whether you are a seasoned professional, fresh graduate, or somewhere in between, a Procurement Specialist resume should accurately demonstrate your knowledge and skills as a specialist in sourcing, negotiating, and managing vendor contracts. Knowing what information to include and how to effectively present this information on your resume is critical for landing the job of your dreams. Here are some key takeaways to keep in mind when creating a Procurement Specialist resume.

• Highlight Your Skills: Your resume should showcase the specialized skills and knowledge that you possess as a Procurement Specialist. List any completed training programs or certifications and include any awards or recognition you have earned.
• Demonstrate Your Experience: Demonstrate your experience by providing tangible examples of your work (e.g. successful negotiations, cost savings, etc.). Be sure to explain how your skills and expertise have contributed to the success of past projects.
• Include Keywords: To ensure that your resume is found in applicant databases, include relevant keywords related to the procurement field. This may include words such as “strategic sourcing”, “supplier management”, or “vendor relations”.
• Emphasize Your Problem-Solving Skills: Problem-solving skills are essential for success as a Procurement Specialist, so be sure to highlight any challenges you have faced and how you solved them.
• Make Your Resume Easy to Read: Make sure your resume is easy to read by using headings and a logical flow of information. Avoid large blocks of text and use action words to describe your accomplishments.

By following these key takeaways, you can ensure that your Procurement Specialist resume stands out and gets you the job. Good luck!

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10 Procurement Resume Examples That Worked in 2024

Procurement Resume

• Procurement Resumes by Experience
• Procurement Resumes by Role
• Write Your Procurement Resume

Working as a procurement manager means you’re the one that keeps supply chains running smoothly. Your meticulous eye for detail ensures that your organization gets the goods it needs, saving money and reducing risks. 

You already negotiate contracts, analyze suppliers, and manage vendor relationships with ease. Your next step is to show the full breadth of your expertise to potential employers with the help of the best free resume builder . 

Resume and cover letter writing is a skill in itself, and we’re here to help you become a pro in demonstrating your skills on paper and landing interviews. Follow our resume tips and check out our procurement resume examples to get started.

or download as PDF

Why this resume works

• An example of this could be negotiating contracts with vendors to gain sweet discounts for your previous company (saving them a considerable amount of costs).

Procurement Manager Resume

• Show how you’ve directly helped reduce contract turnaround times and shipping costs. Got a knack for being tech-savvy? Mention any relevant tech experience, like developing dashboards for improving productivity.

Director of Procurement Resume

• Employ this strategy to unfold your career journey, with the most recent more-demanding role up top, then stepping back to earlier, less demanding roles. It paints a picture of your positive career trajectory and consistent work history off the bat, ticking off a major checkbox for most hiring managers.

Vice President Procurement Resume

• Kick off your job descriptions by highlighting your current position as the vice president of procurement, perhaps at an organization like SAIC. Nailed that? Then, walk the hiring manager through the last couple of junior roles you’ve had, letting them in on the twists and turns that propelled you up your career ladder.

Procurement Lead Resume

• Visuals (read graphics, images, and pie charts), unclear acronyms and abbreviations, fancy fonts, and non-standard section subheadings like “Areas I Excel” instead of “Skills” shouldn’t grace a procurement lead resume. Throw generic content in that pool, too; your piece is more likely to sail past the ATS bots when tailored to the role.

Procurement Assistant Resume

• The big question is: How do you highlight excellent communication skills on your procurement assistant resume? It’s like shooting fish in a barrel! Free your piece of grammatical mistakes (i.e., typos, punctuation errors, awkward statements, and passive sentences) by proofreading it.

Procurement Analyst Resume

• Numbers, better yet, when fused with strong action verbs, show that you’re not just in tune with the role; you have a proven success record of delivering tangible outcomes. Passivity, after all, is a snooze fest. Consider Reed’s example-terms like analyze, Negotiate, leverage, and reduce contract cycle time by 21% are the kind of stuff that sticks in a hiring manager’s mind.

Procurement Specialist Resume

• Go wild with adding a variety of metrics like meeting regulations, saving costs, strengthening supply chain operations, etc. Always remember to spread the usage of each skill evenly to highlight your expertise in each in the best way possible!

Procurement Coordinator Resume

• You want about ten solid mentions in the skills section of your procurement coordinator resume. Packing in more is likely to break under its own weight, making your sales pitch look cluttered while telling recruiters you can’t prioritize.

Procurement Consulting Resume

• “Enabling a 22% reduction in procurement cycle time and a $2,884 decrease in costs” and “examined procurement data with QlikView, identifying cost-saving opportunities that generated $250,567 in annual savings” from Cleo’s masterpiece are all the proof we need here.

Related resume examples

• Supply Chain
• Store Manager

Tailor Your Procurement Resume to Each and Every Job

Your resume’s skill section is your golden ticket to showcasing your value to potential employers. To ace this part, be as specific as possible to demonstrate that you know the role inside out and have priceless first-hand experience to share. This means studying the job description closely and updating your resume to match as needed.

Start with your technical expertise. Highlight your proficiency in procurement software, contract negotiation, supplier evaluation, and supply chain optimization. If you’re familiar with any industry-specific tools or certifications, make sure to mention those.

On the flip side, don’t underestimate the power of soft skills . Communication, negotiation, and problem-solving abilities are just as vital in procurement. However, your interpersonal abilities are often better off under the “ work experience ” section, where you can really demonstrate them.

Want a few examples?

15 popular procurement skills

• ContractSafe
• Cost Analysis
• Inventory Management 
• Conflict Resolution
• Strategic Sourcing
• Procurify 
• Oracle Procurement
• Supplier Evaluation
• Contract Negotiation
• Risk Management 

Your procurement work experience bullet points

The work experience section is where you can really hook your reader. Anyone can say they have skills, but this is where you can prove that you do. The trick is to focus on significant accomplishments rather than simply listing your daily tasks. 

Your contributions directly impact your organization’s financial success and operational smoothness, so draw attention to this fact. Showcase achievements such as cost savings through strategic sourcing, successful vendor negotiations, or the optimization of supply chain processes.

Most importantly, quantify your impact with metrics whenever possible. Mentioning how you reduced procurement costs by a certain percentage, for example, will really make your skills shine and prove that you’re a top-notch procurement manager.

• Highlight your ability to reduce costs by specifying the exact amount or percentage you saved during your tenure.
• Showcase your ability to enhance supply chain reliability with metrics on improved delivery performance.
• Highlight how you optimized inventory management by achieving significant cost savings and improved working capital.
• Metrics related to contract negotiations and management can show your soft skills and industry knowledge.

See what we mean?

• Streamlined the inventory receiving process using BravoSolution, which led to a 23% decline in manual entry errors
• Facilitated an 18% decrease in budget overruns using Precoro’s budget control features by 31%.
• Expedited contract turnaround time by 43% by using Icertis Contract Management to streamline contract processes
• Implemented supplier risk assessments using MetricStream, mitigating potential procurement risks by 26%

9 active verbs to start your procurement work experience bullet points

• Streamlined
• Spearheaded 
• Implemented
• Diversified 

3 Top Tips for Writing an Entry-Level Procurement Resume

• In your career objectives section, articulate your aspirations as a procurement manager. Clearly state what you hope to achieve in the field, whether it’s optimizing supply chains, reducing costs, or improving vendor relationships. This gives potential employers insight into your goals and motivations.
• Beyond traditional work experience , include academic projects, case studies, or personal initiatives that showcase your problem-solving and procurement skills. Describe the challenges you faced and how you addressed them, emphasizing the positive outcomes.
• Even with limited experience, try to use metrics to substantiate your achievements. For instance, if you optimized procurement processes during an internship, mention the percentage of cost savings achieved or the reduction in procurement cycle time. 

3 Tips for Writing a Procurement Resume as an Industry Professional

• Procurement often involves overcoming challenges, so talk about times when you’ve resolved issues on the fly. Highlight specific problems you tackled, such as errors in stakeholder communication, and how you resolved them.
• While every company uses its own toolkit, some procurement must-haves should make it onto your list of skills. Mention relevant software from the job description and tools you know you’re good at. This can include things like Oracle Procurement Cloud, SAP Ariba, Jaggaer, Coupa, or SynerTrade.
• The world of procurement is dynamic, and staying current is essential. Demonstrate your commitment to staying informed and improving your skills by highlighting recent certifications like CSCP (Certified Supply Chain Professional) or CPSM (Certified Professional in Supply Management). 

Focus on metrics that demonstrate your impact, such as cost savings achieved through negotiation and improvements in supplier performance. Include what you’re most proud of, and skip the mundane tasks.

Review the job description and identify the key skills the employer is seeking. Tailor your skills section to match these requirements, listing both technical and soft skills relevant to procurement, such as vendor management, contract negotiation, and conflict resolution.

Opt for a professional, clean resume template that aligns with your personal style and the industry. Choose one that complements your image as a procurement expert. Templates should be easy to read and navigate, ensuring your skills, procurement-related certifications, and work experience are front and center.

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Procurement Specialist Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the procurement specialist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Works with manufacturing to develop and manage continuous improvement programs, designed to address quality, service, and price
• Manage and maintain IT contract database and assist with database support for other contract managers and other business functions utilizing the database
• Assist Procurement in performance of cradle to grave contract management and administration on all assigned contracts
• Perform other procurement related duties as assigned by the Project Manager and/or Task Manager
• Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
• Development/improvement work
• Establish relationships with DFCI department managers to offer support and improve services
• Manage vendors to include establishing periodic meetings to review service performance and execute any corrective action steps for low performance
• To support the development and implementation a 3 year IT category strategy and develop an SRM (Supplier Relationship Management) framework
• Strategic Planning / Vendor Development / Savings Development / Reporting / Forecasting / Contract Management / DPO / Relationship Management
• Under direct supervision, manages delivery performance, cost and inventory management, and customer satisfaction for established suppliers
• Supplier performance management, compliance management, and management of the procure to pay cycle
• Execute against category strategies and work in the guidance of strategic category managers and the reporting manager
• Issue and manage governance key performance indicators to improve procurement efficiency and performance
• Excellent interpersonal skills with the ability to develop good working relationships with colleagues and Suppliers alike
• Ability to articulate the regional supply market and take that knowledge to help develop a Global strategy/executable plan
• Ability to research, gather and organize information into a presentable understandable format used in the analysis of contract development
• Discuss defects or unacceptable goods, services, deliveries, quality or performances with vendors, stakeholders and supervisor
• Organizational skills including attention to detail and ability to process large amounts of information quickly and accurately
• Strong work ethic and ability to pivot quickly to changing priorities encountered in a high-growth organization
• The ability to be organized, resourceful, and planful. This includes the ability to get things done and lay out tasks in sufficient detail
• Be a highly motivated, enthusiastic, smart, detail oriented and reliable individual
• Able to prioritize and use available tools to be highly productive and manage high volumes
• Ability to prioritize and use available tools to be highly productive and manage high volumes in accordance with cross-functional team business priorities

15 Procurement Specialist resume templates

Read our complete resume writing guides

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• Two years of college (four year-college degree preferred)
• Two years of related experience
• Excellent organizational skills; Able to manage priorities, deadlines and tasks in order to meet deadlines and accomplish goals; Ability to handle multiple concurrent tasks
• Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Visio, and purchasing software
• Knowledge of purchasing procedures and best practices
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology
• Effective communication skills and able to relay information well in both written and verbal form
• Solid and reliable mathematical skills
• Solid analytical skills – uses logic and reasoning to identify complex problems; review related information and develop options and implement solutions
• Good interpersonal interaction and able to work well with others
• IT Sourcing skills
• Tactical buying experience
• Software licensing models and entitlements
• Software Asset Management experience
• Strong Excel data analysis skills
• Experience with PowerPoint presentations
• Strong and clear communication skills
• Ability to make good decisions under time constraints
• Strong time management skills
• Positive team-player attitude
• Maintain and develop the supplier base through: relationship development, supplier selection, supply agreements (including price negotiation where applicable), with continued supplier monitoring and evaluation
• Where required, ensure that contracts are in place and adequately protect the company
• Carry out the purchasing process (stock, non-stock items, capital equipment) on a daily basis. For some materials this will include the evaluation of MRP, for others, the planning team will provide requirements for orders to be placed against
• Managing the collation and submission of data towards ensuring the company fulfils its obligations towards the Packaging Waste Legislation
• Review and maintain planning and purchasing contingencies to ensure continued supply of product to our customers
• Promote Continuous Improvement to ensure that the best solutions for the customer are delivered in the most cost effective and efficient manner
• Participate in quarterly supplier review meetings and ensure corrective actions are taken when suppliers fail to meet expectations
• Work on the change management process to reflect any SKU changes at a component or kit level. Ensure that you follow the purchasing systems that are in place to bring new products into the company
• A significant aspect of the job is determining and implementing logistical improvements within the business planning systems
• The job holder will not only need to have a thorough understanding of the supply planning process but also the interdependencies of the extended supply chain (Customer Management, Demand Planning, Supplier Management, Production, Warehouse and Distribution). The jobholder will be required to represent the department on cross-functional project teams, ensuring relevant details are addressed and resolved and be directly responsible for improvement initiatives
• The jobholder should participate and contribute to the compilation of the Procurement Department budgets for inclusion in the Long Term Plan and Annual Estimate exercises
• The person be undertaking or be APICS/CIPS qualified or educated to degree level equivalent
• Have either several years' relevant experience in a purchasing, or purchasing related field
• Knowledge of MRP II computer systems is preferable and in particular the SAP integrated system as it forms a major part of the supply chain. Experience of the use of such systems to communicate requirements to vendors and manage inventories global is highly desirable
• Identifies and implements solutions to drive incremental cost reductions and cost-avoidance opportunities for assigned categories
• Interacts with and supports multiple business units, internal and external Stakeholders, functions and Suppliers
• Effectively influences and aligns strategies and expectations and manages individual priorities given a set of performance objectives
• Manages Suppliers including supplier development and performance management. Leads complex contract negotiations – balancing of risk and rewards
• Provides guidance to internal business clients on Procurement capabilities and processes. Works to ensure team cost savings (reduction, and avoidance) goals are achieved or exceeded and ensures business control compliance
• Analyzes data and strategic opportunities and Suggests and implements process improvements
• Works with Business Units and Corporate Legal in negotiating pricing and terms and conditions related to sourcing agreements
• Master’s/Advanced Degree preferred
• Six or more years of relevant experience in procurement
• Proven ability in managing high-level complex supplier contracts and partnerships
• Partner with IT management and Strategic Sourcing regarding contract renewal, vendor negotiation and procurement strategies. Act as liaison between IT and Strategic Sourcing to execute the entire vendor management process based on alignment with IT strategy
• Prepare purchase requisitions, understanding the correct project codes and GL accounts for different areas of the IT business, specifically related to Software, Professional Services and Hardware purchases
• Partner with IT Finance and IT Management to provide detailed monthly accrual information
• Provide training to employees on procurement process and tools
• Manage contingent worker on-boarding process with IT project team, Strategic Sourcing and on-site contingent contractor provider
• Ensure all contracts are executed and published in compliance with FB processes
• 4 to 10 years of experience in sourcing and buying of capital equipment and / or materials
• Global experience preferred
• Experience in supplier relationship and / or project management
• Advantage to have (MM) SAP Super User
• Good understanding of corporate compliance
• Providing support to execute processes and/or delivering project assignments
• Collecting and analyzing data
• Working with team members to resolve errors, explain changes and recommend actions to resolve problems
• Creating reports for team to efficiently communicate project and/or operational performance level information
• Working with leader(s) to ensure outcomes are consistent with goals
• Proficiency using Microsoft Office applications (i.e. Word, Excel, PowerPoint)
• Bachelor's or Master's degree in Business or with techincal focus
• Three to five years of previous work experience in such fields such as purchasing, supply chain, operations, engineering, product development, or marketing
• Demonstrated project management skills and experience with successful projects
• The Procurement function within HSBC provides a professional Purchasing service to all Businesses/user departments
• Increasing reliance on the expertise of the VRC Manager in the face of increasing regulatory requirements relating to risk with third parties
• Bachelor degree with a minimum of 5+ years related work experience required
• Demonstrated success managing complex projects
• Superior communication, analytical and problem solving skills
• Organized, detail-oriented with ability to understand big picture
• Able to deal with ambiguity - integrate, prioritize and rollout programs without clearly defined guidelines
• Able to work independently and lead cross-functional teams to accomplish
• Able to negotiate/influence at all levels to ensure effective and timely delivery of projects and initiatives
• Experience managing client/partner relationships and expectations
• High proficiency of PowerPoint, Excel, Word and Access
• Minimum 3 months of experience in the current enterprise master data repository (Lognet)
• Minimum 3 months of experience with the Caterpillar Supplier Master Data Program
• Bachelor's degree in Management Information Systems, Accounting or Information Technology
• Experience working with data in ERP systems outside of Lognet
• Assist in the development, implementation and monitoring of the Procurement Strategy, Policy and Procedures. Review and update existing tender documentation and provide guidance in the use thereof
• Develop and implement near and long term Procurement Plans that meet and deliver the University's strategic and operational objectives
• Ensure that the University Procurement Policy and The Public Contracts Regulations 2006 and Circular 10/10 are strictly applied across the University. Provide advice and guidance to ensure understanding and compliance at all times
• Oversee complex or high risk procurement activities, and all those carried out under EU Regulations. Assist and guide Departments in the evaluation of tender responses and supplier selection
• Work closely with colleagues in Finance to ensure delivery of financial objectives
• Utilise and develop the Workflow and Procurement Modules of Agresso 5.5; delivering an efficient, streamlined, paperless system that provides visibility, control and accurate and timely management information
• Conduct a review of spend and identify/prioritise opportunities to deliver both immediate and longer term cost savings
• Develop a means of recording savings and other quantifiable value added benefits, and prepare reports for the Executive Group on a regular basis
• Build sound working relationships with internal stakeholders and Senior Management
• Develop and implement tools to control and monitor all contracts. This will include measurement of supplier performance, cost performance against budget, expiration & renewal
• Lead regular contract reviews of important agreements, introducing Service Level agreements and KPI's as appropriate to measure & monitor Supplier performance
• Carry out a review and update of the supplier database, and introduce a vendor rating system
• Assist with the on-going maintenance and review of office procedures and processes in-line with the office ISO 9001 certification
• Develop mutual trust, confidence and co-operation with key suppliers
• Through liaison with suppliers, continue to implement available e-invoicing, e-marketplace and consolidated invoicing solutions
• Have worked in Procurement for a substantial period
• Extensive procurement experience across a broad range of goods and services
• Broad commercial mind set developed from experience of working in both the public and private sector
• Strong track record of results and delivery within the procurement arena
• Excellent leadership and motivation skills
• Excellent communication skills, both written and oral
• Strong interpersonal skills, with the ability to communicate, influence and persuade at different levels within University College Cork, and externally
• Advanced negotiation & project planning skills
• Ability to identify and resolve problems
• Commercial appraisal skills, including whole life costing methods and value for money studies
• Ability to analyse business, commercial and technological opportunities, improvements and plans and how these can best be implemented
• Ability to work flexibly under pressure, with minimal supervision, able to use your initiative to manage multiple projects and determine relative priorities to meet deadlines
• Demonstrable commitment to continuous professional development
• Develop and implement near and long term Procurement Plans that meet and deliver the strategic and operational objectives
• Ensure that the Procurement Policy and The Public Contracts Regulations 2006 and Circular 10/10 are strictly applied across the University. Provide advice and guidance to ensure understanding and compliance at all times
• Strong interpersonal skills, with the ability to communicate, influence and persuade at different levels internally and externally
• Provide process expertise and support to teams that are performing purchasing transactions at various service centers around the world
• Work with team members to resolve errors, explain changes and recommend actions to resolve problems
• Create reports to efficiently communicate operational performance level information to customers in the United States
• Work with leaders to ensure outcomes are consistent with signed service level agreements
• Act as first point of contract for customers
• Identify areas for process improvement and process efficiencies
• Facilitate weekly and monthly status updates meetings with customers and leadership
• Deep understanding and expertise in Caterpillar Production System
• Strong oral and written communication skills in English
• Proficiency using Microsoft Office Word, Excel, PowerPoint
• Ability to work independently with minimal direct contact with leaders
• Ability to interact with people at all levels of the organization
• Ability to adapt to changing priorities
• Ability to work in Panama without sponsorship
• Experience with procurement applications such as: LOGNET, MACH1/SAP, My Supply Cabinet
• Master's degree in Business or with technical focus
• 3 to 5 years of previous work experience in such fields such as purchasing, supply chain, operations, engineering, product development, or marketing
• Supporting and advising management in case of intended investments
• Performing vendor management for key suppliers
• Managing outsourcings projects based on ING policy requirements
• Monitoring and streamlining purchasing turnover
• Striving to synergy by using ING Group – Global Procurement and ING Direct contracts
• Maintaining purchasing tools such as: framework contracts, RFI, RFP etc
• Maintaining contract management function vs suppliers archive contract
• In coordination with the Legal department setting up contracts
• Assist in the development and execution of the procurement strategy, business plans, cost reduction standards and metrics creation and tracking
• Evaluation of the entire site's cost base, existing and potential, to secure most competitive total cost, quality and operational performance
• Institute a disciplined strategic sourcing process with a focus on continuous improvement in total cost, quality and service. Negotiate global and local supply agreements and contracts
• Review spend by supplier and determines potential cost reduction opportunities / improved service
• Evaluate and monitor contractor performance against contract specifications and recommend remedial action, as necessary
• Prepare and distribute formal bid solicitations; analyze bids; make recommendations
• Request bids, compile bid proposals and specifications, and present recommendations on cost reduction strategy
• Responsible for communicating business related issues or opportunities to next management level
• Source, negotiate and contract for selected goods or services within assigned portfolio
• Provide cross-functional leadership to facilitate new and current cost reduction projects
• Manage supplier relationships to achieve short and long term business goals
• Perform periodical market/supply and demand analysis for key materials
• Provide technical direction for procurement and contract activities for assigned commodities. Develop negotiation strategy and negotiate contracts for assigned commodities
• Conforms with and abides by all regulations, policies, work procedures, instruction, and all safety rules
• Strong technology skills i.e. PC, internet/intranet, e-procurement
• 4 years’ procurement experience preferred
• Working knowledge of Ariba eProcurement system or other integrated purchasing system a plus
• Advanced degree such as MBA or JD is preferred
• Manage the procurement function
• Partner and build strong relationships with internal and external stakeholders
• Exercise expert leadership in contractual negotiations and sourcing strategies
• Develop, coach and manage the team
• Continuously develop a governance framework in line with compliance, risk, audit, regulatory requirements
• Manage existing relationships and build strong professional relationships with key vendors
• Deliver costs savings and proactive cost avoidance through the development and implementation of a category plan
• Ensure best practice procurement techniques, track KPIs and ensure management information is robust and up to date
• 3-5 years of experience as a purchasing professional
• Proficiency with MS Office Suite and Acrobat
• Demonstrable skills in Windows/OS X
• Cisco and Zendesk experience
• Be the primary owner of the overall purchasing process for bulk ordered items required for the building and renovation of kate spade free standing stores, shops, shop in shops, travel retail locations and showrooms
• Work with the retail, wholesale, international, construction, real estate and finance teams to understand the overall expansions plans within the LRP and then create a buy matrix of fixtures, furniture and raw materials that support the LRP forecast
• Work in combination with the construction, store design, (NY and HK offices), visual, marketing teams and finance group to resource, bid and purchase bulk fixtures and limited special orders for upcoming store and shop openings
• Oversee the approval of expenditures for bulk orders and the timely /accurate reallocation of funds from the bulk accounts to store accounts in coordination with the finance team
• Develop new resources for provision of all designed and specified items
• Maintain a library of samples of all approved materials
• Conduct yearly competitive bids for identified materials and or fixtures
• Work with HK/NY Store Design team to resource new fixtures and material suppliers
• Visit suppliers to conduct meetings and review production where appropriate
• Be the primary contact with all millwork, FF&E and bulk commodities vendors
• Oversee the logistics strategy and execution for the delivery of materials and fixtures to all sites in coordination with project managers and partners
• Understanding of general construction and maintenance concepts
• Strong analytical skills and process skills and good strategic skills with an interest in development
• Ability or willingness to learn to read basic architectural drawings and execute area take offs
• Basic understanding of retail processes
• Highly collaborative with multiple players. Understands the benefit of collaboration
• Good Excel skills, word skills
• Clear Verbal and written communications written or spoken with the kate spade voice and core values
• Detail oriented. Self-correcting. Accurate. Skilled at documentation
• Able to work in a fast-paced environment and multi-task
• 3-5 Years in a facilities or procurement role in either retail or applicable field
• Experience using excel or other similar organizational programs and databases for driving efficiency and documentation
• Accounting and financial skills relevant to associated tasks
• Work collaboratively with Key Stakeholders to create, implement, lead, and maintain sourcing strategies to support the overall business strategy
• Lead supplier qualification, RFI/RFP processes, supplier selection, contract development, implementation and ongoing supply base management process
• Manage assigned Global External Supply CMO contracts
• Continual analysis of sourcing and negotiation strategies to ensure use of best practices
• Host RFx events through eCommerce platforms
• Develop strong support relationships with functional stakeholders and key GES operations personnel
• Demonstrate a measurable reduction in year over year total cost of ownership for the goods and services being sourced within assigned commodity categories without compromising quality and service levels
• Identify alternative sourcing strategies to drive cost and process cost reductions
• Manage local indirect category needs in conjunction with Corporate Indirect Category Managers
• Minimum of 5-8 years of relevant experience in leading strategic sourcing teams & activities required
• Experience in ERP procurement systems (JDE, BCPS, SAP) and experience with Procurement Systems Technology (ARIBA)
• Experience of procuring from CMO's highly desirable
• Experience in a Pharmaceutical or Medical Product Company preferred
• Other Skills/Competencies
• Excellent analytical, organizational & Project Management skills
• Proven track record of implementing change within previous organizations
• Highly proficient in Microsoft Office suite
• Ability to travel to CMO's and MNK sites
• Develop and implement near and long term Procurement Plans that meet and deliver strategic and operational objectives
• Ensure that the Procurement Policy and relevant Procurement legislation are strictly applied. Provide advice and guidance to ensure understanding and compliance at all times
• Oversee complex or high risk procurement activities for goods and services, and ensure that all those carried out under EU Regulations
• Work closely with the Procurement team and colleagues in Finance to ensure delivery of financial objectives
• Utilise and develop the Workflow and Procurement Modules of Agresso 5.5, delivering an efficient, streamlined, paperless system that provides visibility, control and accurate and timely management information
• Develop a means of recording savings and other quantifiable value added benefits
• Build sound working relationships with internal stakeholders and external stakeholders including the Higher Education Authority and the Office of Government Procurement
• Determines specifications for bid solicitation based on meetings with internal customers
• Negotiates cost, delivery and service terms with suppliers and continuously reviews the market place for new and evolving goods and services, vendors, price trends, delivery trends and buying practices
• Monitors supplier performance on an ongoing basis to ensure their reliability, capability, and delivery of goods and services
• Manage supplier relationship and improve supplier performance
• Ensures the placement of orders withcCompany approved suppliers and ensures that each order is received, processed and shipped in accordance with the agreed upon terms and conditions
• Evaluate historical and forecast data on areas of spend to help formulate a category plan
• Supports the business in the production of RFP’s
• Develops selection and award criteria to evaluate bidder response
• Issues RFPs to identified bidders; manages responses while mitigating risk and ensuring compliance throughout the process. Review selection and award criteria which will be used with suppliers to evaluate bidder response
• Measure the success of outcomes achieved through the implementation of category plans
• Advise on supply chain options, risks, costs vs. benefits, and impacts on products/services/ business processes
• 3 years+ of relevant experience in procurement, logistics and warehousing
• Strong excel and MS office skills required
• Supporting Procurement objectives in achieving value for money by identifying & maximising IT savings opportunities
• Driving the end to end procurement process, including: internal requirements gathering market analysis and research, supplier evaluation, service level and deal evaluations (i.e. pricing, terms and conditions, etc) financial analysis, preparation of RFx's, etc
• Provide effective supplier performance monitoring in line with agreed KPIs, dashboards and metrics relating to vendor services level performances throughout the relationship lifecycle
• Conducting price audits on current supplier contracts to ensure price compliance with stated agreements
• Maintaining and updating the approved IT vendor repository
• Providing regular statues update and performance reports to senior management
• Assisting in the budgeting and forecasting cycle for both capital and operational expenditure
• Assisting in the IT Project Management lifecycle
• A minimum of 3 years relevant of sourcing IT technologies including hardware, software, service and telecommunications
• Vendor management experience with large global vendors (Cisco. Microsoft, Oracle etc.)
• End to end procurement experience, from source to signature
• Good negotiation skills with demonstrable results
• Exceptional interpersonal and relationship management skills, an ability to lead, motivate and influence a variety of stakeholders. Team player with ability to work on own initiative
• Comprehensive knowledge of procurement principles and techniques
• Experience with capital and operating budget processes (desirable)
• Understanding of the principals of Project Management (desirable)
• Strong influencing, interpersonal and communication skills, both verbal and written
• Strong Excel, PowerPoint and SharePoint skills
• Possess or willing to working towards a Procurement Certification (e.g. MCIPS or MIIPMM)
• Shows personal organisation in own administration, record keeping and time management. Includes the ability to appropriately prioritise, keep up-to-date with routine tasks and work to plans and/or deadlines
• No experience in procurement required
• Large-scale buying projects, with multi-million dollar budgets
• Small team of international procurement specialists
• Cover both domestic and international to find the best equipment to suit global standards
• Following procurement spend and the market environment in Romania
• Jointly work with SEE procurement team, CEE Commodity Leads and internal Clients to develop sourcing strategies according to agreed upon schedule
• Conduct negotiation with core suppliers in Romania
• Manage relations with the key IBM preferred suppliers
• Document relevant savings and monitor spend for GDC and GPSG centers
• Manage supplier relationships and track procurement Key Performance Indicators (KPS’s) to evaluate and report supplier performance
• Run spend reports and interlock with internal clients
• Proactive report to project and procurement leadership team on status, issues, and corrective actions
• Represent a source of knowledge for any client requirements on the IBM experience in services areas
• Proven procurement specialist with experience in TSC Council
• Well developed understanding of technical services issues and trends
• Previous experience in client facing engagements
• Commodity knowledge. At least 2 years experience in the TSC environment with good knowledge of the supplier base. Multiple country experience is preferred
• Analytical Ability. Ability to analyze spending trends and Client needs to develop appropriate sourcing strategy with Client interface
• Negotiations. Development of negotiation strategies (local and international) and successful closure of documented plans
• Supplier Relationships. Experience in working with services suppliers in development of win/win sourcing strategies
• Communication and presentation skills. Ability to adequately communicate and present key projects and issues to SEE management team
• Network. Ability to operate in a matrix organization and interact with a variety of IBM procurement professionals (council members, consultants) across geographies
• Tools. Knowledge of IBM based procurement tools and systems as well as procurement techniques (i.e. Requests for Proposal, SS & FV techniques etc.)
• 2-4 Years Procurement experience
• Strong computer skills, including experience with Excel, Word, Access and Lotus Notes
• Must be able to work independently and collaboratively
• Ability to communicate clearly with internal and external customers
• Providing procurement support to Indirect Inventory Site and Segment purchasing organizations, crib personnel, and manufacturing tooling design engineers
• Research and investigate the design and functionality of tools, inserts, materials and supplies used in the manufacturing process
• Research and analyze OEM tooling designs, specifications, manuals to assure parts are correctly created in our systems
• Collecting and analyzing data from suppliers and internal sources
• Manufacturing engineering tool design experience
• Bachelor's or Master's degree in manufacturing engineering or with technical focus
• Working knowledge of RASTAR
• Proficiency with Unigraphics, Pro/E, and /or AutoCAD Computer Aided Software
• Familiarity with LOGNET, The Item Catalog (TIC), and Storeroom Management (WX) systems
• Familiarity with perishable and durable tooling
• Familiarity with maintenance and repair operations
• Process requisitions into purchase orders
• Creates and transmits PO's with a value up to upper limit as delegated
• Support the procurement efforts
• Coordinate transportation and logistics requirements
• Coordinate with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates or to resolve supply issues
• Obtain ongoing material requirements and related data to analyze and support procurement agreement development and/or supplier evaluations
• Develop and monitor procurement
• Monitor PO's and suppliers for supplier performance and supply agreements to assure materials are delivered when needed and agreements are followed
• Applies appropriate tax handling of PO's by identifying and properly coding tax-exempt items and preparing tax exemption certificates
• Participates in and prepares for and often leads audits of proposed suppliers
• Reconciles invoices for payment by working with AP
• Special assignments or tasks
• Bachelor’s Degree in Business Administration or related field
• Strong skills in Microsoft Office Excel (e.g., V-Lookup, pivot tables)
• Written and verbal communication and strong analytical skills
• Ability to multi-task complex requirements Intermediate reading, writing and
• Experience with SAP and/ or eProcurement systems is preferred
• Process and manage loan and exchange
• Manage stock in collaboration with the corresponding stakeholders
• Adhere to the cost center budget and headcount figures
• Ensure compliance with internal Financial Authority Regulations
• Ensure process adherence to EASA / FAA and other Authority requirements
• Maintain high material quality levels
• Facilitation of Lean management initiatives and employee idea management
• Manage team in line with leadership principles
• Develop talents and ensure succession management
• Train staff and maintain knowledge
• Manage workload and resources
• Ensure compliance with company code of conduct
• Minimum 3 years Supply Chain /Purchasing experience
• Industrial experience in Aviation / M.R.O
• IT skill's required- SAP and advanced Excell
• Drive and co-ordinate project pre go-live activities for a new eMarketplace procurement platform
• Support Category Buyers with the contracting and on-boarding of suppliers to new platform
• Assist in ensuring the quality and regulatory compliance of on-boarded suppliers
• Support post go-live activities, including the transfer learning to other sites
• Provide support at key manufacturing sites to enable
• Delivery of key projects
• Day-to-day plant support
• Support the tendering process to ensure full compliance and value for money is attained while understanding all relevant terms and conditions
• Co-ordinate the successful delivery of services tenders by reviewing documentation and liaising with various internal stakeholders, providing procurement and commercial advice as required
• Conduct efficient execution of internal and public procurement processes
• Provide supplier & market knowledge to tender managers/owners during the development and the advertisement of tender competitions
• Provide demand management and sourcing support to the Sourcing Manager
• Monitor supplier performance
• Provide transaction processing capabilities around purchase order approval and purchasing
• Ensure purchasing activities comply with Purchasing Procedures
• Manage approved suppliers lists and build knowledge of supplier base
• Establish and maintain relationships with suppliers and internal customers
• Ensure purchase orders are placed expeditiously
• Maintain statistical records and other records as required
• Provide clear and effective communication with the business to support Procurement processes and procedures
• Offer assistance to the Procurement team with any other administrative or sourcing related procurement activities
• Minimum of 3 years' experience working in a similar position/industry
• Professional qualifications in Engineering, Quantity Surveying, Procurement is ideal
• Strong business acumen, communication and negotiation skills
• Knowledge of legislation and regulations for procurement of services
• Microsoft Excel and Word and experience with procurement software ideal
• Experience with identifying improvement opportunities, generating ideas and implementing solutions
• Have excellent analytical skills and be able to identify and analyse problems and potential improvements, and propose and implement solutions
• Ability to set up ongoing procedures to collect and review information as needed
• Proactively identifying new areas of learning and using newly gained knowledge and skill on the job
• Develop Annual Sourcing Business Plans that will reflect year-over-year cost reductions, quality enhancements and overall continuous improvement
• Project managing NPI, Process Improvements, Supplier selection (including; negotiation, contract review, etc.)
• Drive performance on KPIs including; PPV, process improvement, cost reduction, capacity planning and lead-time
• Providing mentoring and training focus for more junior team members
• Manage borrows and exchanges of Aviation Spare Parts, for a large globally held inventory hub
• Process and manage loans and exchanges coming in and ensure economic and efficient management of cases
• Negotiate on terms and conditions with exchange suppliers
• Invoice verification and release
• Vendor / Contract management including expediting of supply if required
• Ensure compliance with company standards, expenditure targets, budget guidelines and KPIs
• Lead process improvement and continuous improvement initiatives to improve metrics
• Knowledge of Borrows / Exchanges and Contract Management; experience with Spares Inventory and Aerospace industry an advantage
• Experience in process improvement initiative and development of planning processes and system,Including SOP's (documentation)
• Source product alternatives for tenders being submitted by staff
• Ensure the goods inwards inspection procedure is implemented correctly and release container-shipped products and irradiated products
• Carry out product inspection on all incoming deliveries, document any defects found, ensure defective products are quarantined, ensure corrective actions are identified and implemented, and maintain records of such corrective actions
• Expedite missed deliveries ensuring continuity of supply of product on a daily basis
• Close out daily sales enquiries/tasks for resale products efficiently and effectively, ensuring suitable alternatives are sourced on time and within budget
• Maintain the knowledge base for all products, ensuring that data sheets are filed in a central location for all major products
• Calculate correct landed costs for non-core products, applying correct system currency conversions and extra costs
• Maintain RFQ file for all sourced product providing relevant back up for all future cost queries
• Continuously seek solutions for reducing and limiting as much as is possible the procurement of products that yield low margin
• Ensure product codes are accurately set up on HANSA system within the weekly purchasing cycle, allocating correct supplier code, product groups, subgroups, item classifications, UOM's, MOQ's, NOQ's and supplier part numbers to each product
• Maintain up to date records of relevant EN standards for all core, bulk and contract products
• Ensure all relevant documentation relating to standards, specifications, MSDS and any other relevant data is electronically tagged on the HANSA system to all core, bulk and contract products
• Maintenance of all relevant Purchasing logs
• Flag any anomalies/non conformances that could lead to poor customer service and give suggested solutions to those issues
• At least five years commercial experience in a Purchasing department dealing with a high volume of transactions
• Significant experience in procuring the product range offered
• Ability to understand the technical specifications of the product range
• Effective negotiator
• Ability to achieve objectives as set out by the Purchasing Supervisor, adhere to planned actions, and manage time efficiently and effectively
• At least Intermediate or, preferably Advanced Excel proficiency level
• Willingness to adhere to all company policies, procedures and business ethics codes and ensure that these are communicated and implemented within the Company
• Operational Execution of sourcing strategy, project planning, analytics, negotiations, contract administration,support procurement manager to develop and execute marketing & opex category plan for key marketing and opex categories, such as Agency Fees, Production and Development, Market Research, Promotions, Premiums, POSM, Experiential
• Collaborate with Global P2P teams, BU’s Indirect Procurement teams, Marketing, Finance and other BU functions as well as external partners to ensure an efficient transactional administrative workflow as a trusted business partner
• Support business users to ensure correct documentation and compliance throughout sourcing process (SPP5.1)
• Adhere to CPM model and 7 SSP, ensuring all projects correctly implemented within Corporate Tracking Tool (PMO)
• Good working knowledge of Category Strategy Management and be able to develop category strategy with the guidance of the procurement manager,
• Ability to Identify opportunities for improved systems and process efficiencies
• Support stakeholders by defining and guiding best practice sourcing process
• Agency Management – support VBC management across key marketing categories
• Coordinate sow alignment meetings on regulated basis with key stakeholders such as Brands, IMC, K&I
• MSA/Contracting support
• Support VBC Negotiation
• P4P evaluation coordination including managing P4P meeting with agencies
• Marketing Factory & RAPID knowledge and application
• Manage and coordinate Pitch/RFP Process
• Pitch Evaluation Coordination
• Knowledge of procurement systems is a plus e.g. SAP
• 1-3 years of operational sourcing experience in indirect procurement, especially in marketing procurement, preferably gained in a FMCG/ Beverage/ Retail / Consulting
• OE mindset to identify opportunities
• Will ensue competitive sourcing and costs of goods and services
• Must be willing and comfortable working with users at all levels of management and world-wide Polycom Procurement staff
• Assist with implementing new programs and processes once agreed to by Dept. management. Work cross-functionally with the EMEA team on IT equipment supply
• Hands on creation and maintenance of Purchase orders using Polycom’s Oracle System
• Will resolve accounts payable issues with supplier and users
• Contribute to Dept.’s global Cost Savings
• Help identify improvements in the procurement process
• Offer recommendations for the optimal vendor and ensure that budget and delivery goals are met
• Develop and manage relationships with external vendors, as well as internal businesses
• Lease agreements of all the properties and review building strategies
• Provide Project Management capabilities for all renovations
• Working knowledge of contracts, and terms and conditions for services and products
• Able to create, manage and ensure delivery of timelines for internal managements and external vendors
• Strong communication skills and proven ability to negotiate with people from a variety of backgrounds
• Operational Execution of sourcing strategy, project planning, analytics, negotiations, contract administration. Support BU Procurement manager to develop and execute marketing & opex category plan for categories related to FWC project, such as Promotions, Premiums, POSM, Experiential,
• Collaborate with FWC team, Global Procurement team, P2P teams, BU’s Indirect Procurement teams and other BU functions as well as external partners to ensure an efficient transactional administrative workflow as a trusted business partner
• Collaborate with CCH procurement team on vendor selection and other relevant support. Working with CCH to benefit from possible pooling arrangements
• Manage cost estimates, create Purchase Order in SAP and receipt and payment of invoice process
• Working knowledge of Category Strategy Management,
• Ability to Identify and Execute opportunities for improved systems and process efficiencies
• Support Agency Management
• Contracting support
• This position does not have people management responsibility
• Good knowledge of analytical tools
• 7SSP and Negotiation skills
• Proven experience related operational/tactical buying
• Early involvement in the engagement cycle of a Strategic deal, development of client proposals, subcontracting plans
• Team with sourcing teams to negotiate contracts of high risk and complexity consistent with customer requirements
• Work with clients to ensure early procurement involvement in developing strategic plans and capitalising on emerging technologies and competitive advantage
• Engage procurement resources as necessary and lead and participate in project planning and execution of various activities under a broad range of commodities such as Hardware, Software, Technical Services, Connectivity etc
• Support continuously steady state accounts as required for growth initiatives
• Drive Customer satisfaction ratings for ANZ procurement team
• Oversee reporting on procurement activities related to Bid status and activities, savings identification and delivery
• 5+ years in/or combined in Project Management/ Client Management/ Sourcing & Category management role/s
• Extensive experience in procurement and related functions with particular emphasis on bid management, negotiation and managing supplier contracts
• Knowledge and Acumen to develop broad business plan aligned to client requirements, conduct in-depth analysis with minimal management supervision
• Experience/Knowledge on running bids and RFP management
• Experience in client environment / client facing will be an added advantage
• Engagement and Presentation experience to senior management
• Passion for the business and IBM, high work ethics
• Strong Bid process understanding
• Ability to work independently and manage multiple priorities and projects
• This role will be trusted with the efficient sourcing of Aviation Spare Parts for the company's large globally held inventory, from requisition through to goods receipt
• Negotiate with suppliers to settle issues regarding damage claims, rejections, losses, return of materials, over shipments and cancellations
• Ensuring compliance with company procurement standards, expenditure targets, budget guidelines and KPIs
• Lead process improvement initiatives and continuous improvement initiatives to improve metrics; cost savings, time per transaction as well as the frequency of issues through transformational initiatives
• Knowledge of Procurement / Sourcing; experience with Spares Parts Inventory and Aerospace industry an advantage
• 3 years' experience in procurement
• This position is responsible for the selection, approval and management of vendors for the supply of goods and services for the plant
• This position will interact with other internal organizations in development and execution of local and global procurement strategies
• The person in this position will also be required to develop and implement policies, procedures, systems and processes for the Purchasing area to ensure the fluent supply of materials and products
• Procure materials and services to meet operational requirements, ensuring efficient and effective purchasing practices while optimizing the balance between quality, service, reliability and price for each material and service
• Selection, approval and management of vendors for the supply of goods and services for the organisation
• Procure materials and services to meet operational requirements, ensuring efficient and effective purchasing practices, while optimizing the balance between quality, service, reliability and price for each material and service
• Ensure continuity of supply of critical materials and services
• Vendor schedule materials to meet plant operational requirements, while ensuring efficient and effective purchasing and inventory practices
• Development and implementation of Vendor Contracts and Supply Agreements
• Active participation in cost reduction programs and global procurement strategies
• Preparation and execution of Purchasing Plans for supplies and services
• Develop, maintain and publish information on supply chain management - Purchasing benchmark's and KPI's
• Development and implementation of Business Planning and Control systems applications and processes
• Efficient and effective use of Purchasing resources to deliver supply chain excellence across the organization
• Development and maintenance of policies and procedures for the Purchasig Department
• Minimum of five years experience in a supply chain management - Purchasing environment
• Experienced in global supply chain processes and ability to interact with senior levels within the organization
• Experienced in the implementation, development and execution of business planning
• Experience in Purchasing in a pharmaceutical environment or in a process industry
• Qualification in supply chain management or equivalent combination of experience and education
• Strong negotiation and vendor management skills
• Ability of be able to collect, consolidate, analyse, summarize and report on large volumes of data
• Ability to be able to benchmark and continuously improves business planning and supply chain management processes
• Excellent interpersonal, organizational and communication skills
• Ability to be able to operate in a collaborative and cross-functional organisation
• Selection, approval and management of vendors for the supply of goods and services
• Efficient and effective use of purchasing resources to deliver supply chain excellence across the organization
• Development and maintenance of policies and procedures for the Purchasing department
• Development of an efficient and effective Logistics - Purchasing organization
• Customer focused ensuring that customer requirements are clearly communicated within the organization
• Be a key change advocate for the corporate centralization and globalization initiatives in day-to-day interactions with the business
• Maintain close relationships with both internal and external partners/stakeholders to ensure optimal results for all parties are achieved
• Drive the required change into the overall business to effectively gain compliance and standardization to Global Procurement’s processes and policies
• Process Support. Work with business requirements to ensure that Procurement policy and processes are met – including supplier set up, requisition/purchase/change order approvals, contract execution and statement of work (SOW) development
• Systems and Tools. Leverage existing Procurement tools to effectively track and manage projects according to objectives. Current tools include eSourcing (eRFx’s and eAuctions), Contract Management, eProcurement and iProcurement (Requisition-to-PO), Supplier Management, Docusign, VMS (Fieldglass), ProPipeline (project reporting and tracking), and others as determined by Global Procurement management
• Process Improvements. Initiate and participate in the efficiency gains and cost effectiveness programs by complying with all internal Global Procurement systems and process improvements, identifying opportunities for efficiencies and monitoring best practices. Participate in efforts to improve existing practices; focus on demand management and improving operating results
• Cost Savings. Contribute to organizational cost savings goals through successful identification and completion of sourcing and negotiation opportunities. Meet or exceed all cost savings goals
• Training and Communication. Create documentation for communication of procurement best practices/policies/processes and preferred supplier agreements/programs to ensure awareness and compliance across RELX. Communicate such information both in written and verbal format to internal clients/stakeholders as necessary and appropriate
• The successful candidate will have experience (5+ years) in a procurement organization with exposure to and experience in sourcing, procurement best practices, business process improvement, as well as procurement process and policies
• Demonstrated competence with IT contracts and statement of work development
• Excellent program management skills
• Effective communication skills (written and verbal)
• Ability to operate in a new environment with multiple challenges
• Ability to be self-directed and work in a virtual team environment
• College degree or equivalent
• Graduate 1-2 years’ experience
• Fluent in English speaking, writing and presenting (TOEIC>880)
• Strong will to learn
• Extremely detail oriented
• Good sense of logic
• Microsoft office tool skill is required example: Access, Visio, Excel, and PowerPoint & Outlook
• Able to solve issues independently while keeping a strong team spirit
• Microsoft Outlook
• Microsoft Lync
• Vendor assessment, must know how to select new & alternate sources
• Exposure to price negotiations, finalization of all terms of supply
• Should be able to translate Manufacturing plan into Procurement plan
• Should be well versed with SAP R3 & should be able to carry out transactions related to procurement
• Should have exposure to localization & transition projects in a manufacturing set up
• Must be aware of how Lean tools are used to reduce lead time & Cost
• Should support Supplier Quality function & Cross Functional teams to Improve quality
• Should be conversant with Inco terms, statutory regulations
• Kanban process, Pull System
• ISO/6 Sigma
• Should have knowledge of finalizing Supplier Agreements & Contracts
• Supplier capacity review/relationship with supplier
• The candidate should be able to independently define & get into agreement for VMI ( vendor managed inventory) at supplier end
• Should have focus on HSE ( Health, Safety & Environment ) procedures & adherence
• Product development activities from NPI will be coordinated by Buyers
• Supplier rationalization./evaluation
• Research, select, develop and maintain adequate sources of supply
• Manage through a commodity, service or inventory crisis
• Lead formal supplier performance management reviews, where applicable
• Communication of sourcing strategies and status to ensure alignment
• Conduct and coordinate training and development for key stakeholders
• Develop a Unit and Strategic plan to drive value for the mill
• Ability to successfully reach business objectives through supplier negotiations
• Influence internal customers decisions through process facilitation and expertise
• Bachelors Degree in business, supply chain, engineering or related discipline
• 3 -5 years of relevant experience and subject matter expertise in applicable category. Subject matter expertise in relevant category preferred or experience in Planning, Procurement, Mill/ Plant, Product Supply, R&E or related experience
• Successfully led a small project or initiative
• Mentor new employees
• Worked in a matrix organization and have built constructive and effective relationships
• Presentation experience in which have successfully conveyed an idea or decision to key stakeholders
• Successful application of problem solving methodology and innovative solution development
• Bachelor degree in related field. Engineering background is preferable
• 3-5 years of experience in procurement
• Experience in project management for engineering procurement would be advantage
• Fluent in English communication is a must
• Strong interpersonal and negotiation skill
• * Only shortlisted candidates will be notified ***
• Perform activities that successfully implement the Supply Chain Process. Support quality and cost objectives by implementing strategies that ensure the total cost of materials and services purchased have considerable value and minimize risk
• Assist and support the implementation of inventory management and investment recovery practices; support the maintenance and analysis of inventory performance measures and the planning and forecasting of inventory levels; and support investment recovery efforts
• Support Category Managers in the management, maintenance and implementation of contracts and purchase orders and the associated databases; and with supplier performance monitoring
• Support day to day process resolution including: un-enterable invoices, supplier changes and adds, unit of measure changes, economies of scale identification and changes. Investigate and correct issues associated with mismatch invoices; contracts, purchase orders, deliveries, shipping, expediting orders, quality, and receiving
• Support the processes that monitor and manage supplier relationships, performance oversight, and assist in the development of supplier performance metrics & systems
• Support the process to manage changes to customer requirements on material requests, purchase requisitions, purchase orders, contracts, vendor exceptions, receiving reconciliation, engineering specifications, category IDs, and business unit disputes with the suppliers, deviations from normal Supply processes, and emergent requests
• Manage master data related to assigned purchased goods and services and execute department procedures and develop ways to automate transaction activity
• Regular communication with suppliers for service, price, or delivery issues. Develop streamline communication methods with suppliers and identify issues related to supplier and procurement performance and propose long-term solutions
• Bachelors Degree in Management, Business, Finance or related field
• 0-3+ years’ experience in procurement, marketing, research & development, finance or supply chain
• Able to build strong relationships with internal associates and external suppliers
• Work within a process and recommend solutions to rectify inefficiencies
• Understands the procurement business process
• Assisting the AECOM’s Program and Project Managers (PMs) on preparing requests for proposals
• Analyzing quotes received
• Awarding subcontracts
• Administering the entire lifecycle of the subcontract
• Providing assistance to AECOM’s Program and Project Managers on Federal government procurement
• Working with Project Managers to ensure compliance with internal procurement policies, as well as Federal Acquisition Regulation (FAR) requirements
• Bachelor's degree in Business Administration (or related field) or equivalent experience of 1- 3 years of negotiation and administration of subcontracts in a Federal Government contracting environment
• Responsible for approving monthly procurement expenses related to facility services
• Oversee the administration of the Landport and Archibus systems. Set up new vendors in system
• Facilitate and negotiate the renewal of existing contracts
• Prepare Third Party Oversight annual review paperwork for all facility related vendors
• Implement continuous improvement efforts related to invoice processing and vendor relationship management
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual required or job-specific training. Follows all Bank policies and procedures and compliance regulations, and completes all required annual required or job-specific training. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Umpqua corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become "The World's Greatest Bank."
• Requires a Bachelor’s degree in Business or related field
• 1-3 years of experience working in a banking setting
• Advanced knowledge of Landport and Archibus systems
• Proficient skills in Excel, particularly pivot tables, formulas and formatting
• Ability to demonstrate continuous improvement, while practicing day-to-day operations, and focus on continually improving processes
• Acts as a liaison to all DFCI work force members and provides exceptional customer service
• Resolves inquiries and escalates concerns to the manager as needed
• Has authority to commit funds by contract, procures a wide variety of supplies, equipment and services using procurement tools and systems
• Evaluate special request purchase orders to ensure compliance to DFCI Policies and Procedures
• Professionally communicate order discrepancies and take corrective action
• Place special order requests with suppliers in a timely manner
• Participate in supplier negotiations and contract management initiatives
• Track and report cost savings/avoidance
• Participates in business reviews with suppliers and DFCI staff
• Bachelor's degree in Business, Logistics or Management preferred
• Certified Purchasing Manager (C.P.M) or Certified Materials & Resource Professional (CMRP) preferred
• Five years prior purchasing experience
• Knowledge of applicable policy, regulatory and accreditation standards
• Strong personal computing skills. Knowledge and ability to use Microsoft Office (Word, Excel, PowerPoint, etc.)
• Experience in the use of ERP technology; PeopleSoft experience preferred
• Excellent organizational, customer service, analytical and problem solving skills
• Experience in healthcare and life sciences environment preferred
• Strong materials management techniques and practices
• Experience with high volume transactional purchasing a must
• The ability to work under pressure, often with tight and changing deadlines
• A flexible approach to working hours when required
• Must be able to communicate in a professional and articulate manner with internal and external partners at all levels of the organization both written and verbal
• Knowledge of navigating an ERP system. ( People Soft)
• Under general direction, reviews and negotiates terms and conditions for the procurement of materials, equipment, and services resulting in subcontract awards that are compliant with Government Regulations, company policy and department standard operating procedures
• Selects or recommends subcontractors, issues awards, and administers resulting subcontracts. Conducts source evaluations and source selections
• Responds to complex and diverse inquiries which may require innovative solutions and participates in cost and pricing reviews with program management and customer representatives
• Prepares, analyzes and evaluates bids and proposals to ensure they are compliant with company policy, program requirements and department operating procedures
• Identifies subcontract issues and provides expertise in developing mutually acceptable solutions
• Acts as negotiator in all subcontract actions assigned
• Works with management to identify its contractual rights and obligations relating to terms and conditions and the incorporation of prime contract flow downs
• Negotiates changes as appropriate and advises management of any potential risk
• Represents the organization as the prime administrative contact on assigned subcontracts making presentations as required
• Maintains, analyzes, updates, and develops various electronic and hard copy records
• Maintains an awareness of regulatory changes and their impact on subcontracts
• Participates in program kickoff reviews, pricing reviews and other critical meetings and presentations as required
• Supports all internal and external audit activities
• Utilizes MS Office Suite, SAP and other applications
• Works with a sense of urgency, is proactively engaged with the internal program office/contracts group and acts as lead when dealing with matters of subcontractor cost, performance and schedule
• Performs other duties as assigned or required
• Identify cost reduction opportunities and develop strategies to realize savings
• Lead contract negotiations with supplier
• Ensure (and support Business Units with) suppliers’ compliance to contractual commitments
• Develop new sources of supply and establish strategic alliances
• Ensure contracts are maintained in accordance to our business requirements
• Support Procurement Agents in all the above mentioned tasks
• Coordinate the Procurement Agents activities in line with the BBA business plan and Procurement department key performance indicators
• You have a bachelor's degree in either business administration, law, procurement, supply management or equivalent and more than six (6) years of relevant experience
• You have excellent negotiation skills and experience in project management
• You have excellent contract (terms and conditions) drafting and interpretation skills
• You have experience in claims / commercial compliance processes
• You are detail oriented, focused and committed to meeting deadlines
• You are a strong team player, recognized for your leadership and innovation, and ability to mobilize a team
• You have experience in the aerospace industry and/or manufacturing environment
• You can work with MS Word, Excel, Power Point and Outlook
• Have a high proficiency and are good communicator in French and English (written and spoken)
• You have SAP or other ERP experience as an asset
• Develop and deliver strategy for assigned commodity
• Drive global strategic sourcing initiatives for the corporation in assigned commodity
• Negotiate contracts with suppliers in the assigned commodity
• Manage the supply chain by monitoring, reporting, and providing direction on issues which could affect quality, delivery, or pricing
• Perform industry benchmarking and supplier risk assessments. Create and communicate mitigation plans
• Develop alternate sources for current/future product needs and technologies from a worldwide market
• Develop individual annual objectives consistent with department, organization and company -wide goals
• Work with the commodity team and plant staff to build regional supply capability
• Track and report production capacity levels
• Perform periodic trend analysis
• Enhance cost models and forward costing analysis tools
• Develop Total Cost of Ownership calculations for each plant
• Develop should cost models for the commodity, sub components or raw materials based on process knowledge, yields, labor and overhead rates
• Develop business relationships and global supplier alliances in support of Bose Corporation objectives. Leverage relationships to escalate and resolve strategic supplier management issues
• Lead cost reduction activities through VAULT and commodity teams
• Support as needed material cost information to aid in make/buy decisions
• Drive KANBAN opportunity identification and implementation
• Commodity management experience with both domestic and international exposure
• Understand process and process capabilities and drivers of cost and quality
• Fundamentals of Total Cost of Ownership calculations
• Ability to build and grow high potential teams
• Ability to coach, mentor or lead other staff members including individuals from outside the purchasing team
• Strong negotiation skills with a track record of accomplishment
• Previous exposure to an ERP system and its components
• Ability to travel 10% of time
• 5+ years of professional relative experience within a manufacturing global supply chain environment
• Certification in Lean Tools and Methodologies desirable
• Bachelor’s Degree in Supply Chain Management, Business or Equivalent. Master’s Degree preferred
• Research and evaluate new suppliers based on price, quality, service, support, availability, reliability, production/distribution capabilities, reputation and history to conduct new vendor vetting process. This research should result in Thales selecting the best products and suppliers in terms of best value, delivery schedules and quality
• Partner with stakeholders to ensure clear requirements documentation and use supplier relationship and performance management techniques and measurement building associations with reliable, ethical vendors and suppliers
• Develop, lead and execute purchasing/negotiation strategies and close deals with optimal terms ensuring suppliers are aware of our business objectives
• Compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers
• Liaise between suppliers and relevant internal stakeholders regarding purchase requirements
• Resolve any discrepancies between the PO and fulfilment including shortages, missed or late deliveries, and other problems
• Schedule or expedite deliveries
• Status of purchase orders, changes or cancellations
• Quality of goods, defective or unacceptable goods or services and determine corrective action
• Negotiate and review contracts and SOW’s in conjunction with Legal
• Evaluate and monitor contract performance to ensure compliance with contractual obligations
• Determine need for changes and monitor their progress, reviewing the quality of goods and services provided
• Review and vet preferred vendors and top suppliers annually, re-bid as appropriate based on market drivers, pricing, quality, business objectives, etc
• Track and report key functional metrics to reduce expenses and improve effectiveness; ensure adherence to annual expense budgets
• Forecast levels of demand for services and products to meet the business needs and forecast/plan contract renewals (service contracts)
• Monitor and review T&C’s of contract renewals
• Prepare, maintain, and review records, purchasing files, reports and price lists related to the Purchasing function as needed to demonstrate the internal controls, KPI’s, etc
• Solicit bid proposals, evaluate bid responses and make recommendations based on commercial and technical factors
• Ensure that Capital Expenditures follow the process and work with Finance as appropriate
• Complete the purchasing process including
• Verify accuracy, terminology, and specifications of the Purchase Requisition
• Obtain appropriate approvals
• Input purchase order processing in the ERP system
• Complete the purchasing transaction
• Monitor and follow all applicable laws and regulations
• Complete vendor credit worthiness and business reliability review
• Ensure compliance with Thales Group Chorus 2 Processes and document, update purchasing process where applicable; ensure that the stakeholders are educated regarding the process
• Proven working experience as purchasing manager or minimum 5 years of experience in purchasing administration with increasing responsibilities
• Experience in IT purchasing a plus
• Ability to read, analyse and interpret general business reports, periodicals, professional journals, technical procedures, and/or governmental regulations
• Ability to solve practical problems, analyse data and deal with a variety of concrete variables in situations where only limited standardization or incomplete information exists
• Basic knowledge of economic and accounting principles and practices
• Familiarity with sourcing and vendor management
• Interest in market dynamics along with business sense
• Ability for negotiation and networking
• Ability to gather and analyse data and calculate figures and amounts such as discounts, interest, proportions, percentages, area and volume, etc
• Solid judgement along with decision making skills
• Proficient in MS Office (i.e., Outlook, PowerPoint, Word, Excel)
• Must be detail oriented and be able to multi task
• Strong leadership capabilities
• Federal and State procurement laws and statutes
• Federal and State funding rules and regulations, contract language, and contract management
• Principles, theories and processes of governmental contracting
• Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods
• Accounting practices and the analysis and reporting of financial data
• Techniques used to negotiate or gain agreement with others
• Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics, and business mathematics
• Methods of computer operation including software applications used to process, store, and tabulate information or data
• Evaluate and analyze programmatic and fiscal data
• Maintain complex record keeping systems
• Learn, interpret, and apply Federal and State laws governing assigned program areas
• Design research instruments and forms
• Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups
• Conflict resolution
• Prepare and analyze technical specifications and bids
• Establish and maintain good rapport with customers, vendors, and the public
• Think in critical and constructive manner and solve problems
• Communicate effectively, written and verbally
• Maintaining a close and effective partnership with COs to ensure OSO programs, policies, and procedures are implemented consistently and effectively
• Assisting and advising CO and OSO Managers on acquisition matters related to pre and post-award acquisitions for OSO program activities such as, monitoring contract performance, preparing contractor evaluations, and reviewing and approving invoices
• Acting as a technical expert, and assisting managers in the day-to-day program activities in support of program managers and COs
• Reviewing procurement request packages prior to submission to the Office of Acquisitions and providing technical program advice and guidance on pre-award documents, including Acquisition Plan, Statement of Work (SOW), and Analysis of Alternatives
• Preparing documents such as SOWs, government cost estimates, Reimbursable Work Authorizations (RWAs), Memoranda of Agreements (MOAs), Inter-Agency Agreements (IAAs), Blanket Purchase Agreements, and other acquisition documents, monitoring and tracking associated processes and procedures, ensuring execution of funds, payment of invoices, and reporting of fund status in support of OSO compliance projects
• Conducting strategic planning work to include long-range planning, developing milestones, and evaluating program plans
• Preparing special reports and briefings, as required by executive leadership regarding program operations
• Assisting in the preparation of acquisition documents (i.e., Statements of Work (SOW), government cost estimates, Reimbursable Work Authorizations (RWAs), Memoranda of Agreements (MOAs), Inter-Agency Agreements (IAAs), Blanket Purchase Agreements, or other acquisition documents); and
• Applying project management software such as Microsoft Office Project or Primavera for monitoring and tracking project progression and the execution of project funds
• Interpreting and applying knowledge of Federal Acquisition Regulations in order to prepare acquisition documents (i.e., Statements of Work (SOW), government cost estimates, Reimbursable Work Authorizations (RWAs), Memoranda of Agreements (MOAs), Inter-Agency Agreements (IAAs), Blanket Purchase Agreements, and other acquisition documents)
• Experience applying budget and financial management practices in order to administer the budget, and track and verify project expenditures; and
• Applying project management software, such as Microsoft Office Project or Primavera for monitoring and tracking project progression and the execution of project funds
• Issue purchase orders, consistent with company rules and required internal approvals, follow up and ensure completion of orders, resolve or coordinate litigations over purchase order disputes
• Acts as the liaison between suppliers and internal business partners on purchasing & invoicing matters
• Develop and maintain postive relationships with vendors and internal business partners
• Oversee the vendor setup and onboarding process as well as the offboarding process
• Oversee the purchase requisition process including: issuing purchase orders for approved requisitions, responding to inquiries on the requisition process from internal stakeholders, and ensuring all ordering catalogs are kept up to date and meet contractual terms and conditions
• Ensure that purchasing policy is respected not only in the procurement department, but through out the company
• Provide reports on procurement metrics and results
• Monitor supplier compliance and performance against established contracts and processes
• Execute tactical sourcing projects and develop formal supplier agreements and contracts as needed
• Support Buyers in executing strategic sourcing projects as needed
• Propose and implement improvements to Procurement policies
• Handle special projects as assigned
• Participate and implement new systems and practices as appropriate to keep up administrative efficiency, including internal and punch-out item ordering catalogs
• Bachelor's Degree is required, Degrees in Business or Supply Chain Management are preferred
• 2+ years’ experience in sourcing/procurement for indirect spend
• EProcurement and eSourcing knowledge and experience, NetSuite knowledge and experience preferred
• Strong negotiation and contract skills
• Must be able to adapt to changing priorities
• Maintain the highest ethical standards, even when challenged from above
• Prepares written procedures, policies, reports and correspondence; collaborating and negotiating with departments corporate wide
• Subject matter expert with respect to all aerospace, defense and trade (import/export) standards, policies and regulations
• Develops solutions to complex problems which require the regular use of ingenuity and innovation
• Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, and approves payment, and maintains necessary record of material movement through manufacturing and inventory cycles
• Sources, purchases, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods and related material through production and inventory process
• Identifies raw material, component, and related requirements from engineering and production specifications and schedules
• Analyzes data and determines factors that affect prices and determine lowest cost consistent with quality, reliability and ability to meet required schedules
• Minimum 5 years’ experience in mentoring/training junior level staff
• Certified Purchasing Manager (C.P.M.) or similar designation preferred
• Knowledge of both commercial and defense technologies
• Experience with auditing contracting practices within procurement
• BA/BS in relevant field required; MA/MS degree preferred
• 10 years experienced in Purchasing or Contracts
• Received and Process related direct/indirect material and service request
• Reviews planned orders, creates Purchased Orders and manages approval process
• Transmits and prioritizes approved purchase orders and supporting documents to supplier
• Tracks Purchase Order acknowledgement, communicates low supply and reports non-conformances and provides visibility of potential interruptions to internal customers or suppliers
• Tracks orders and confirms system lead times, delivery dates, and costs
• Prepare all related purchasing reports in timely manner
• Ensures orders adhere to supplier agreements and contracts or RFQ
• Vendor Management (Selection, Monitoring, Communication, Approval and Evaluation of Supplier)
• To coordinate and support commercial activities such as order to invoice (Quote to Cash) process
• Identifies opportunities and implements actions to achieve efficiencies
• Negotiate with potential vendors for competitive pricing and tracks all cost savings activities
• Bachelor's degree (or equivalent degree) or higher degree
• Minimum 1 years purchasing experience in Diagnostic/Health Care Market
• Minimum 2 years working experience
• Proficient in MS office especially MS Excel & MS Word
• Intermediate English language skills
• Knowledge and experience in ERP
• Resourceful and able to work independently
• Good interpersonal, communication and negotiation skills
• Continuous improvement mind set
• Manages the procurement process and inventory of nutrition commodities, equipment and supplies for Nutrition and Health Program plus including receives, reviews and processes requisitions and other documents related to the purchase of supplies, commodities and equipment for the project
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and project needs are met
• Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors
• Maintains records on purchase price information on both open market and contract purchases and revises these as conditions changes; obtains quotations on open market purchases
• Checks shipments to ensure orders are filled correctly and goods meet specifications
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers
• Maintains documentation of purchase orders and verifies invoices for payment with accounting
• Assists with developing and revising procurement operating procedures and policies
• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries for the project
• Supervises preparation of orders and follows up to expedite delivery and shipment
• Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed
• Provide capacity building to staff on policies and procedures of procurement related topics and functional areas
• Inventories equipment, assist with filtering equipment throughout the asset management life cycle and prepares equipment for end-of-life disposition
• Comply with and maintain knowledge of applicable rules, legislations, regulations and standards and best practices related to procurement actions to ensure they meet FHI 360 and USAID standards
• Perform any other related duties as assigned by the Chief of Party
• Strong knowledge of procurement methods and procedures
• Knowledge of USAID purchasing policy and procedure
• Ability to analyze and interpret data, identify errors and prepare reports
• Achieves quality and timeliness goals for projects
• Understanding of basic finance management with regards to book-keeping principles
• Proficient use of Microsoft Office and computer software skills
• Deliver procurement expertise through assuming a leadership role in the following actions: Independently analyze and interpret data, and develop strategies to drive performance improvements, innovation, savings, and mitigate risks in highly complex, business critical goods and services. Drive implementation of these solutions
• May lead and direct small teams to obtain business solutions on highly complex, nonstandard agreements
• Assume a leadership role within the Fannie Mae procurement team and in working with clients and suppliers
• Assist management, peers, suppliers and internal clients in understanding established procurement policies and procedures, while providing customer satisfaction through measurable results
• Continually assess market conditions for potential opportunities and risks, and utilize industry understanding to bring forth innovative solutions
• Communicate / negotiate in a proactive manner to effectively avoid or resolve issues and problems
• Establish, execute and track project plans, utilizing fundamental project management techniques
• Identify opportunities to streamline, automate and improve efficiencies to reduce costs
• Support supplier diversity initiatives as appropriate
• Manage procurement records and data, responsible for data quality and maintenance
• 4+ years of related experience
• Previous experience performing strategic sourcing for technology services within a commercial entity is strongly preferred
• Experience or knowledge with key market data and credit risk suppliers and contracts is strongly preferred
• Familiarity with various licensing types and software/data delivery models
• Experience working with suppliers who provide analytics and equity trading platforms and financial data services and news through desk-top terminals (hosted and non-hosted) is a plus
• Experience working with suppliers who provide credit economic research regarding risk, performance and financial research and analysis on stocks and bonds is a plus
• Needs to be highly flexible and adaptable and work well within a team environment
• Deliver procurement expertise through the following actions: Independently analyze and interpret data, and develop strategies to drive performance improvements, innovation, savings, and mitigate risks for procurement activities of moderate value / risk
• May represent Fannie Mae at external events
• Previous experience performing strategic sourcing for corporate services within a commercial entity is strongly preferred
• Demonstrated success in establishing, managing and leading large project teams which result in successful sourcing project delivery with qualitative and quantitative results. Ability to manage multiple projects and effectively deal with a fast-paced and changing environment
• Prior experience with and demonstrated success in leading large sourcing projects
• Ability to develop metrics, methods and procedures which drive results across projects, and provide linkage to corporate objectives. Excellent analytical skills are required
• Demonstrated ability to communicate effectively at all levels in the company through presentations, reports and orally. Experience working on communication plans and change management techniques. Should be an articulate, persuasive leader who is comfortable working at all levels
• Experience in using eSourcing tools and technologies preferred, including eRFx, reverse auctions, project management tools, contract management tools. Also experience required in procurement ERP modules. Strong knowledge of Procure-to-Pay processes
• Experience performing detailed analyses of complex data or situations. Performing supplier financial analyses. Experience in reporting, and the use of spreadsheets
• Experience in driving customer satisfaction through proven, measurable sourcing results while balancing controls and risk mitigation
• Strong contract negotiation skills and experience working with Legal throughout complex contracting processes
• Functional knowledge and expertise in key procurement functions, including Strategic Sourcing, Supplier Management and Contracting
• Demonstrated understanding of full Procurement lifecycle and ability to manage multiple categories
• Experience in eProcurement tools (Netsuite a plus)
• Strong leadership and communication skills in managing internal and external relationships
• Previous experience managing the procure-to-pay process is required. Knowledge of accounts payable and the financial and accounting impact of the procure-to-pay process is strongly preferred
• This position will be based out of Herndon, Virginia, with the expectation that the successful candidate may work from a client site in Bethesda, Maryland at least 1-2 days/week
• Implement strategies within Corporate Guidelines to obtain best pricing, delivery, support and quality from the Suppliers
• Work together with the various functions to optimize spending on both direct and indirect material purchases
• Involve in the daily operations of the Procurement Department and embark on process improvement projects to ensure that efficiency and productivity is upkeep
• Manage the Suppliers to maintain mutually beneficial long-term partnership while best serving the internal customers
• Maintain vendor and material master data in the SAP
• Generate Purchase Order for indirect purchases in the SAP
• Maintain accurate, reliable and up-to-date Materials information in ERP database. (e.g., Reorder Point, Minimum Order Quantity, Economic Order Quantity, Pricing, Quantity Breaks, Material Planning Data, part numbers, descriptions, lead times, etc.)
• Determine proper ordering and stocking levels through data analysis, taking into account supplier lead time and customer demand information
• Procure materials from established and new suppliers at the best price advantage to the company while meeting quality and delivery requirements
• Process purchase requisitions and place orders with suppliers based on MRP requirements
• Actively follow up and expedite orders as requested to meet production and customer service requirements. Enter all changes and updates in the Purchasing system
• Prepare reports and statistics as to progress, quality, pricing, and delivery as directed
• Update requisitioner with order changes that impact their required service (product changes, delivery changes, quality issues, etc.)
• Process quality/invoice related issues (RMA's, NCR's, rework, scrap, billing errors) on a timely basis
• Identify, plan and execute e-sourcing events as required
• Work with personnel in other departments to ensure they are receiving the best customer service possible
• Review and send out updated drawings, ensuring the most current information is available to our suppliers and that the most current revision is being ordered per Engineering changes
• Complete and maintain all required reports, paperwork, invoices, documentation, etc
• Follow housekeeping procedures. Comply with all quality and safety regulations
• Miscellaneous projects, tasks, and duties as assigned
• Requires the use of safety glasses, safety shoes, and hearing protection when in shop areas. Comply with supplier or customer requirements when touring facilities
• Quotation activities
• Documentation write-up
• Selecting qualified suppliers
• Seeking alternate suppliers (when applicable)
• Supplier negotiations (price, schedules and terms & conditions)
• Post-award management in accordance with company directives and REPS & Business Unit work instructions
• Significant supplier interaction in collaboration with Program Integrated Product Teams (IPTs)
• Managing Supplier's critical path in support of key program milestones
• Minimum of 2 years of relevant experience in commodity management and/or procurement of goods and services in a Regulated Industry (Aerospace, Defense, Medical, etc)
• Experience with FAR/DFAR and Public Law (TINA/CAS) as it pertains to government procurement
• Responsible for vendor relationship throughout the Purchase Order life cycle including: negotiations, administration and performance evaluation
• Negotiate and settle with suppliers regarding damage claims, rejections, losses, return of materials, over-shipments, cancellations and engineering changes
• DCAA & DCMA audit request support
• Excellent communications skills, both written and verbal
• Experience conducting efficient, high quality (quantitative & qualitative) analyses and market research
• Knowledge of the integrated supply chain, including strategic procurement
• Experience with Microsoft and SAP software is a plus
• Ability to multi-task with minimum or no supervision
• Experience developing solutions to problems with unusual complexity that require a high degree of ingenuity, creativity, and innovation
• Comfortable sourcing capital equipment, as well as goods and services in support of indirect and direct programs
• Generates requests for quote using Program, Raytheon and Government requirements
• Partners with the quality function to determine appropriate quality flowdown to supplier
• Secures and analyzes quotations, negotiates prices and terms with suppliers, and recommends suppliers with respect to cost, quality and delivery competitiveness for assigned responsibilities compliant to RFQ/RFP requirements
• Prepares procurement packages compliant to Government and Raytheon requirements
• Executes to customer requirements including government regulations, public law and Raytheon policies and procedures
• Reports program material status to stakeholders, keeping procurement system information accurate and mitigating schedule risk with suppliers
• Purchase Requisition collection, review, and conversion
• Initiates purchase orders and amendments for parts, services and/or special tools; arranges for submission and inspection of sample products as required; maintains close coordination with engineering and program team to ensure timely execution of product and services sourcing activities
• Attends any/all assigned project assessment/feasibility meeting to discuss material content requirements, potential procurement issues and or critical materials, schedules etc., and advises technical team and applicable functional groups (e.g., Contracts, Quality, Finance)
• Participates in materials requirements planning activities i.e., help with formulation of parts lists/Bills of Material (BOM)
• Identifies and investigates additional sources of supply to meet site and field support business requirements
• Ability to learn and use SAP R2/R3 Procurement Modules; derive and customize reports Ability to effectively communicate both verbally and in writing
• Ability to multitask with minimal or no supervision
• Proficiency in reading mechanical and electrical drawings
• Good problem solving; self-starter
• Ability to work in a fast paced team environment
• Must be US CITIZEN with CURRENT SECRET SECURITY CLEARANCE
• 2+ years of purchasing/supply chain experience
• Good interpersonal skills and enjoys working as a team
• Must possess good written and verbal communication skills
• Good computer skills and experience with the Microsoft Office suite of programs
• Majority of work will be accomplished on a desktop computer
• Familiarity with FAR/DFAR requirements and U.S. Government subcontracting
• Ability to handle a high volume work load and maintain a positive and professional attitude
• Resolve conflicts and problems quickly and effectively
• Bachelor Degree in Business or Finance or equivalent combination of education and experience (Bachelor Degree = 8 years of additional applicable experience) or applicable Master degree with 1 year of applicable experience
• Bachelor’s Degree or University Degree or equivalent of Diploma with equivalent amount of work experience
• Exposure in working with people with excellent collaboration, communication, and leadership skills
• Demonstrate positive thinking, open mind, and can do attitude
• Possess the ability to do follow-up effectively
• Have an analytical mind. Able to apply sound and systematic problem-solving methodologies in identifying, prioritizing, communicating, and resolving supply-chain issues
• Familiarity with computer/software such as Microsoft Windows and Excel
• Understand IT Client Hardware and Managed Service requirements of key-stakeholder from a commercial and technical perspective
• Collaborate with the wider sourcing team to implement and support sourcing strategies that ensure best value for SAP
• Develop and manage supplier portfolios and undertake supplier negotiations through relationship-building to maximize business benefits
• Negotiates agreements (e.g. in the Area of Client Hardware / Managed Services, KPI tracking SLAs, etc.) with IT Client Hardware suppliers
• Ensures compliance to the SAP Global Purchasing Policy and maintains all necessary documents to ensure transparency and audit compliance
• University degree preferably in Business Administration, Information Technology, IT engineering or a related field
• Oral and written communication and presentation skills
• Knowledge of purchasing systems (Ariba), MS office applications and purchasing processes
• Good knowledge of English and German language (spoken, written), other languages are welcome
• Very good presentation skills
• At least 2-3 years’ experience in strategic and or tactical procurement within the IT infrastructure, ideally in a multinational environment
• Ability to understand business requirements and translate them into actionable procurement activity
• Apply purchasing knowledge to execute sourcing projects
• IT Client Hardware Infrastructure related service knowledge is required
• Leads the successful execution and delivery of strategy
• Understand and willingness to become fluent with infrastructure, client and development software requirements of key-stakeholder from a commercial and technical perspective
• Negotiate and resolve disputes with suppliers
• Negotiates agreements (e.g. in the area of internal use software / SaaS / right to use etc.) with software and SaaS suppliers and work with SAP requesters to ensure appropriate contract approvals are obtained and documented
• Runs all procurement related activities around internal use software licensing in a self-driven and independent way with a strong quality and customer focus
• Good knowledge of English a language (spoken, written), other languages such as German are welcome
• At least 2-3 years’ experience in strategic and or tactical procurement within indirect procurement environments, ideally in a multinational environment
• Knowledge of typical software terms and conditions is highly preferred
• Applies procurement knowledge to execute a variety of common or moderate projects supporting client’s needs, strategic business goal of the function and financial objectives
• Good capacity for evaluating suppliers, sourcing, examine proposals, supplier management in accordance to best practices to support business requirements
• Support and implement global and region programs locally with consideration of local requirement
• Monitors cost, schedule and scope of assigned purchases to assure the best quality at best value
• Management of local requisition and purchases including contract management
• Uses the given processes and tools for bidding and contracting
• Identify and implement programs to meet saving goals and to enhance purchasing related processes
• Work closely with local management teams, global and regional purchasing organization
• University degree preferably in Business Administration, engineering or a related field
• Advanced English, Spanish is an advantage
• Change Agility
• Teamwork & Collaboration
• Relevant experience in purchasing or equivalent (e.g. advanced degree in purchasing or related field)
• Basic knowledge of IT skills and SAP R/3 will be with added advantage
• Advance degree in a related field or equivalent preferred
• Experience in SAP SRM, Ariba, Concur, Fieldglass systems
• Knowledge of purchasing systems desirable
• Experience in Microsoft Office
• Strong supportive attitude will be ideal
• Ability to communicate with end-users, stakeholders, vendors and work with colleagues in the region and Global teams
• Ability to lead and manage actions remotely
• 3 + years relevant experience in purchasing or equivalent (e.g. advanced degree in purchasing or related field), mainly in the following areas (but not limited to): develop and execute sourcing strategies for a commodity or region, RFI/RFP/RFQ execution, manage pricing and contract negotiations
• Experience in procuring HR / 3rd Party Consulting / IT services will be an added advantage
• Must be proficient in business Japanese (written, spoken)
• Korean language capabilities will be an added advantage
• Ability to understand business requirements and translate into purchasing requirements,
• Strong communication and presentation skills as well as interactive and social competencies, especially in regards to Japanese stakeholders and vendors
• Maintain CES III contract files such as project Task Order procurement files by purchase order/action
• Perform individual and assist with procurement specialist tasks such as obtaining needed information to complete the procurement of materials and equipment in accordance with FAR and Jacobs procurement procedure requirements
• Assist with CES III Task Orders procurement status management
• Exercise personal initiative and demonstrate ingenuity in handling ACES support tasks
• Document problems/issues encountered during task execution and proposed solutions process improvements
• Review CES subcontract invoice tracking logs and perform audits of CES III subcontract files
• Assist fellow ACES Team members in the performance of their tasks as required satisfying project requirements
• Assist scientific/engineering/technical personnel on-site or visiting CES facilities as required
• Create, maintain, and distribute customized customer reports, as needed, to facilitate complex procurement/project plans
• Work with corporate and local teams for continual process improvement
• Provide direction, guidance, and training to administrative support personnel as pertains to the procurement process
• Support Jacobs Beyond Zero safety initiatives
• High school diploma with two years of college courses in business admin, financial management or appropriate discipline
• Possess knowledge of, developed skills, and experience in tasks required to accomplish US government materials and equipment procurements in accordance with Federal Acquisition Regulations (FAR)
• Possess knowledge of, develop skills and experience in tasks required to accomplish analysis of project financials such as tracking and reporting funds available, balances remaining, and expenses incurred
• Demonstrate independent personal discretion and judgment daily relative to the design and development of tools (Excel) required for tracking and analyzing project expenses and trends for individual projects and Task Orders in order to predict when funding ceilings will be reached and total funding will be expended
• Possess MS Office software applications knowledge, skills, and demonstrated experience with Word, Excel, and PowerPoint
• Demonstrate flexibility, persistence, and patience in accommodating the complications caused by the lack of data and information
• Must be able to read and write effectively in English
• Travel requirements – Must be capable of traveling throughout the US
• Must be able to work under supervision and respond appropriately and professionally to criticism from a supervisor
• 0-2 years relevant experience in a supply chain or business management role
• Ability to participate in (or lead) negotiations (price, schedule and supplier exceptions to contractual flow down requirements, i.e., Terms and Conditions)
• Ability to place a PO of low to medium complexity and process a high volume of POs (across various business units)
• Ability to perform effectively in a virtual environment with minimal supervision
• Experience with reading and understanding drawings, specifications, and other engineering documents
• Procurement experience and knowledge of Federal Acquisition Regulations (FAR/DFARS) as well as ITAR and import/export
• Processes and completes simple to complex purchase requests; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase
• Requires two (2) years of college with courses in business administration, industrial management, or appropriate discipline, and six (6) years progressive experience, or any equivalent combination of relevant education and experience. Good oral and written communication skills and analytical capabilities
• 1-3 Years’ experience as a buyer supporting the US Government
• ITIL V3 Foundations certificate preferred, but not required
• Active TS/SCI polygraph Clearance Required
• BA/BS Degree in Finance/Accounting or 4 years of related external experience or 2 years of related internal experience
• 0 – 3 years business experience. Familiarity with working in a high-volume, highly dynamic rapid paced environment
• Successful clearance of a drug test will be required for an associate who will be assigned as an administrator for the p-card program
• Excellent interpersonal and written communication skills
• Ability to make recommendations, gain agreement and implement solutions on behalf of a diverse organization
• Summarize the minimum kinds of knowledge, skills and abilities required to do this job
• Spreadsheets - Excel - writing macros, developing formulas, using functions such as pivot and lookup tables
• Database - MS Access - multi-table queries, report generation, macros, forms
• Word Processing - MS Word
• Familiarity with Impulse - able to navigate between various screens, knowledge of where to locate data
• Ability to work with intermediate to senior level internal associates
• A moderate to complex level of financial analysis knowledge
• Moderately complex modeling and problem solving skills
• Ability to work under moderate supervision and guidance at a moderately stable pace
• Possession of a Bachelor's degree from an accredited college/university according to the Council for Higher Education Accreditation (CHEA) or four (4) years related experience in lieu of degree
• Minimum of three years’ experience
• Experience procuring a wide variety of medical or scientific supplies
• Experience working with Deltek, CostPoint or other ERP systems
• MRP, EDI or equivalent experience
• Experience working in a federal government or government contracting environment
• Experience/knowledge in Federal Acquisition Regulation (FAR)
• Manage remanufactured parts suppliers to ensure performance metrics are met
• Timely forecasting of projected inventory needs to meet dealer demand and divisional goals for inventory, backorders, and service levels
• Supplier performance management including new model parts setup and implementation per divisional goals
• Good working relationships with suppliers, core parts management, coordination of warranty and customer pay parts offerings, and special projects are additional requirements
• Bachelor’s degree in business or equivalent with 2 to 4 years of experience in a business environment, procurement background preferred
• Strong negotiation, planning, communication, and organization skills
• Basic engineering skills (knowledge of how to read blueprints and Target BOM)
• Procurement sourcing experience with human resources and employee benefits including medical, dental, 401k, short and long term disability, life insurance and other related corporate employee benefits as well as, employee recruiting services, among others is strongly preferred
• Comprehensive understanding of strategic sourcing methodology and category management approach
• In-depth, advanced knowledge of business principles such as purchasing, category assessment, strategy development, supply chain, e-procurement, finance and accounting
• Demonstrate proficiency in executing data collection, validation and analysis, including spend data, RFP data and savings validation
• Demonstrated ability to communicate the sourcing process effectively at all levels in the company through presentations, reports and orally. Must be articulate, persuasive and comfortable working with all levels of the organization
• Extensive experience in procurement and related functions with particular emphasis on negotiation and contract administration
• Excellent organization, project management and planning skills and the proven ability to successfully handle multiple tasks within a team environment
• Ability to assess, explain and execute best practices within the area of risk and risk mitigation to internal clients
• Participates in the PLM process and integrates supplier and supply market expertise prior to decisions on product portfolio
• Implements/Supports material strategy for major commodities/Brand Label business that aligns strategically with BU EM LP
• Implements/Supports Buy-Siemens initiatives for Systems Procurement
• Creates transparency on the supplier market, introduces and drives qualification of new suppliers; benchmarks existing supplier base
• Achieves cost reduction targets under consideration of delivery reliability, quality aspects and total cost of ownership
• Ensures compliance of procurement process through early involvement in Brand Label Strategy and Systems sales and order management activities
• Focuses on Contribution-to-Growth (CTG) KPI for System Business
• An engineering degree is not mandatory, but advantageous
• International business experience is also an advantage
• Sales, System Integration R&D or Product Management
• Commercial Procurement Expertise is important
• Demonstrated procurement skills in the areas of Supplier Management, Contract Negotiations, Supply chain Processes, Sourcing, Product Life-cycle Management and system integration
• Strong written and verbal Communication skills including extensive expertise in presentation development and delivery. Comfortable working with higher levels of management within an organization
• Demonstrates and applies advanced knowledge of concepts, practices, and procedures for area managed and expert knowledge of other areas in the company and how they interact
• Understanding and application of functional management approaches and leading and acting in cross-functional teams. Team player
• Assists in identification and implementation of cost improvement projects
• Provides key industry market information updates to department leadership
• Leads, supplies and materials or services in accordance with approved buying programs using the established procurement policy
• Secures desired quantities or services and varieties at contracted costs that meet quality specifications or contracted Service Level Agreements
• Assists with projects at manager's direction
• Bachelor’s degree preferred; or equivalent related experience or training
• Ability to manage multiple priorities or projects
• Valid Driver’s License and driving record that meets ConAgra Driving Standards
• Act as focal point of contact for location and official proxy of Procurement Manager for the FC Cluster
• For the assigned FC/s, coordinate and execute Purchase Orders including full tracking up to delivery on site
• For the assigned FC/s, ensure availability of all needed services and goods by implementing standard solutions where applicable or source regional/ local solutions when necessary
• For the assigned FC/s, own effective materials management of all non-inventory packaging supplies and consumables
• For the assigned FC/s, work in full compliance with the company Spending and Transaction policy, educating and driving the correct behaviors of business stakeholders
• For the assigned FC/s manage and drive down the number of invoices on hold (IOH), ensuring a robust procure to pay process
• Very strong communication skills
• Proficiency in using ERP systems (ideally Coupa) in a multi-organization and multi-set of books environment
• Experienced in engaging Oracle Support to research and resolve issues
• Experience in an international Company
• Ability to collaborate with a diverse set of business customers and drive consensus when conflicting requirements are identified
• Ensure that procurement activities for the project comply with rules, regulations, policies and strategies of UNDP; and support the functioning of a client-oriented procurement management system for the project
• Map project Procurement business processes and work with CO procurement to establish and/or implement mechanisms to ensure optimum and swift follow up with CO on procurement matters for project
• Elaboration and implementation of cost saving and reduction strategies in project procurement
• Implement contract strategy for the project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment
• Elaboration, introduction and implementation of sourcing strategy and e-procurement tools
• Ensure that the activities conducted as per the performance of their duties are subject to consultation with and approval by National Coordinator and Project Management Specialist
• Consult with National Coordinator and Project Management Specialist in the preparation of monthly progress reports for project activities
• Carry out any other tasks that might be required for the implementation of project procurement activities
• Coordinate with CO operations for the organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation
• Develop and manage rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms
• Serves as internal consultant in the area of expertise and shares knowledge with staff
• Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
• 5 -7years of relevant experience at the national or international level in procurement management
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
• Experience in working with government institutions in GCC countries/Arab region and UN, is an added advantage
• 20% - Create and issue all types of fixed or variable subcontracts, including incentive or award fee. Lead source selection teams, conduct formal cost/price analysis, cost audits, fact finding and formal negotiations, as required for major subcontracting activity
• Demonstrated in-depth knowledge of government contracting requirements, FAR and other pertinent government flow-downs strongly preferred
• Significant experience with Major Subcontracts requiring Certified Cost And Pricing data is strongly preferred
• Support Senior site and program meetings as required
• Establish sourcing strategies, lead cross-functional strategic sourcing teams, negotiate with suppliers and execute contracts to optimize Amazon’s competitive position
• Drive appropriate relationships with suppliers, with a principal objective of achieving the lowest total cost of ownership that meets the business’ goals
• Manage suppliers to proactively identify, monitor and optimize opportunities
• Act as a market intelligence provider regarding categories; anticipate strategic opportunities and keep key stakeholders informed
• Identify, achieve and report on savings and value targets for sourcing activities
• Implement e-Procurement catalogs for low-value, high volume items
• Define and achieve yearly cost saving or value targets
• Earn the trust of key stakeholders, serving as a subject matter expert on procurement best practices and Amazon’s procurement systems
• 3+ years of experience in a sourcing or supply chain management or equivalent role
• Programs (Word, PowerPoint)
• Proficiency in Portuguese preferred
• Experienced in carrying out and analyzing RFQs and RFI,
• Knowledge in negotiating rates with suppliers
• In depth knowledge in maintaining relationships with both internal and external key stake holders
• Experience in making sure TAT is achieved
• Knowledge in pulling reports on customer satisfaction for higher management
• Experience in creating and releasing Purchase Orders on CAAPS tool
• Performance measurements of the purchasing function are actual vs. planned cost, or Purchase Price Variance (PPV), supplier performance, cost reduction/avoidance, and raw material inventory days on hand, manufacturing plant delivery, customer service backorder performance and other pertinent AN business metrics. The incumbent will be responsible for finding ways to optimize the performance measurements in short and long-term horizons
• Take risks and make decisions in the areas of 1) contingency plans in anticipation of changes in commodity supply, 2) action plans for maximized savings or cost avoidance, and 3) develop and quantify risks to support marketing strategies
• Maintain knowledge of relevant market trends, behaviors and assessment to the impact of the AN business
• Procure and manage regional and/ or category service contracts including negotiation of pricing and service levels with selected contractors within each category/ region. This is achieved through understanding of vendor communities regionally and the technical expertise required to perform the work for all asset types and geographies within the categories and understanding of regional and or technical influences which would impact each category in terms of pricing and service delivery
• Identify savings and process improvement opportunities through ongoing review of spend categories with consideration of opportunities for contract consolidation and the potential for inclusion of additional services in the outsourced portfolio
• Facilitate quarterly contract review meetings with supplier and operations team to measure supplier performance against Key Performance Indicators and to identify opportunities for service improvement
• Accountable for achieving all KPIs, Services Levels, Guaranteed Savings
• Support contractual/invoicing queries at Contract and Asset level
• Manage service or performance issues with selected subcontractors
• Strong customer centric mentality and exceptional customer service skills
• Ability to interact and communicate with all levels of the organization; strong verbal and written communication
• Strong influencing, negotiation and relationship-building skills
• Strong problem solving, project management, and analytical skills
• Exceptional technical aptitude; ability to quickly learn new systems
• Expertise in procurement of goods and services
• Competency with the MS Office suite and the ability to analyze data, draw conclusions and act
• Four-year degree in Business, Supply Chain Management, or similar degree required
• Four or more years customer service and leadership experience
• Two or more years purchasing experience
• Process Improvement certification a plus
• Over seven years’ experience in government related procurement
• Knowledge of application of government regulations to contractors procurement systems
• Extensive knowledge of government procurement policies, laws and procedures
• Experience in the application of procurement law in other government agencies outside the DOE
• Purchase of equipment, spare parts and associated services in coordination with operational requirements
• Vendor management and negotiation of terms and conditions
• Expediting and progress management of equipment and spare parts
• Develop strategic sourcing strategies and execute Frame Agreements with key suppliers
• Monitoring and reporting on the flow of equipment and spare parts through the procurement life-cycle
• Monitoring the daily operations of procurement activities and reporting progress to the Technical Procurement Director
• Responsible for logistic tasks related to the timely delivery of equipment and spare parts to site, ensuring that the shipping documentation is accurate and in line with customs requirements
• Management, training & mentoring of Procurement Assistant(s)
• Contribute to Technical Procurement savings targets, proactively negotiating improved commercial terms
• Desire direct experience in procurement or experience in a position with a complimentary business skills
• Must be familiar with PC’s and standard office software
• Familiarity with SAP is an asset
• Familiarity with Federal Acquisition Regulations is an asset
• Must possess competent written and oral communication skills
• Negotiating and approving cost of parts sales
• Developing effective working relationships with respective suppliers
• Resolution of non-current supply; die transfer coordination; quote analysis and negotiation; price discrepancy and payment resolution; and contracts
• Special projects related to suppliers
• Bachelor’s degree in Business, Engineering or equivalent work-related experience
• 2-5 years of work experience plus 2-4 years of experience in a procurement capacity (preferably in a manufacturing environment
• Financial analysis and negotiating skills
• Basic Engineering skills (Blueprint reading and Target BOM)
• Excellent planning, organizing, and communication skills
• Develop, maintain and publish information on supply chain management - Purchasing benchmark’s and KPI’s
• Results driven, while ensuring the optimization and efficient use of operating capabilities
• Facilitate an environment of innovation and continuous improvement
• Provide leadership and a clearly identifiable work ethos
• Collaborative and cross-functional with all other departments within the company and to align across other organizations
• Ensure goals and objectives are completed and reviewed in a timely and efficient manner
• Prepare and analyze commodity procurement forecasts to identify and report potential surpluses or deficits
• Secures desired quantities and varieties at contracted costs that meet quality specifications and required shipping schedule
• 2 years of experience in Purchasing or Supply Chain; commodity experience preferred
• Responsible for preparing procurement plan, prequalification documents (if required), and bidding documents for the project’s civil works, based on ADB’s standard procurement documents
• Undertake a procurement capacity assessment of the local Ministry of Public Works (MPW) per ADB’s procedures, and subsequently guide execution of procurement action plan based on recommendations in the assessment
• Amend procurement documents to reflect MPW and ADB comments
• Assist MPW with the entire procurement process, from prequalification to contracts award, when the project’s investment financing has become available
• Bachelor’s degree in Civil Engineering, Finance, or related required
• At least 10 years of procurement experience under multilateral development bank procedures
• Knowledge of civil infrastructure development projects and processes desired
• Preference for candidates with some experience in institutional and physical environments similar to those prevailing in Afghanistan
• Willingness to work within Afghanistan
• Organize and prepare tender documentation
• Review tender/contract documentation
• Organize quantity take-off and cost estimation
• Source for approved panel vendors for tender
• Review panel vendors performance before inviting for tender
• Clarification on specifications and RFP documentation
• Lodging of Contract after the awarding of RFP
• Must be able to write contract renewal paper
• Coordinate all Request for info, Request for Quatation and Request for Proposal (RFI,RFQ, RFP)
• Adhere with Audit, Risk and Compliance for Procurement process
• Strategic Sourcing using previous data and strategize the RFP/RFQ Process
• Committed, meticulous and resourceful
• Client Facing
• Good working knowledge of Microsoft Office applications
• Ensures elaboration and implementation of operational strategies focusing on achievement of the following results
• Full compliance of procurement activities of the ICDI and with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system
• Project Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit, harmonization of the workflows in the office
• Elaboration and implementation of cost saving and reduction strategies
• Conceptualization, elaboration and implementation of contract strategy in the Project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment
• Conceptualization, elaboration and implementation of strategic procurement in the Project including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement
• Ensures efficient management of procurement processes for ICDI project and other GSSCPD Projects focusing on achievement of the following results
• Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement
• Supervision and/or preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies
• Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results
• Management and implementation of the e-procurement system
• Ensures facilitation of knowledge building and knowledge sharing in the CO and GSSCPD focusing on achievement of the following results
• Organization of training for the operations/ projects staff on Procurement
• Organization of trainings for Govt. staff on Procurement as required
• Synthesis of lessons learned and best practices in Procurement
• 5 years of relevant experience at the national or international level in procurement management
• Fluent in the English, Arabic is highly desirable
• 50% - Procure critical path, major components and subsystems, in support of various programs overseeing all aspects of supplier performance including scheduling, cost, quality, and technical aspect of product. Manage subcontracts for these complex procurements. Assists in the evaluation and disposition of non-conforming supplier hardware. Coordinates and leads critical component Failure Investigations. Leads team to resolve quality, delivery, and cost issues
• 20% - Create and issue all types of fixed or variable subcontracts, including incentive or award fee. Lead source selection teams, conduct formal cost/price analysis, cost audits, fact finding and formal negotiations, as required for major subcontracting activity. May develop strategic business partnering relationship proposals and agreements that are key to supporting the Company’s strategic objectives
• 15% - Plan, conduct and direct projects or major portions of projects, including coordination of efforts with other staff members
• 10% - Lead in the development of work statements, proposal bills of materials, risk assessments and policy & procedure development, as necessary
• Demonstrated in-depth knowledge of government contracting requirements, FAR and other pertinent government flow downs strongly preferred
• Support the development of bid packages for engineering, construction services, and equipment for the pharmaceutical industry
• Perform data entry
• Format and otherwise prepare documents for issuance
• Upload or otherwise distribute information to perspective bidders
• Prepare bid analysis documents for manager review
• Support the procurement team as required
• Coordinate and communicate with the regional procurement team
• BA/BS preferred but not required. High School Diploma or equivalent required
• Review purchase requisitions to ensure accuracy and that supporting documentation is provided
• Read and review supplier contracts; work with legal and business partners
• Review supplier set-up forms and work with accounting for set-up
• Work with accounts payable and business partners to resolve payment issues and questions
• Train new users on Coupa procurement platform
• Provide guidance and support to colleagues regarding the procure to pay (PTP) processes and policies
• Work with internal business partners to help streamline their procurement activities (consolidate suppliers, recommend using blanket POs where it makes sense)
• Assist across various departments to manage the terms for ongoing services and subscription renewals so that purchase requisitions are submitted on-time
• Work with departments on any procurement needs
• Travel System updates
• Support ad-hoc projects as required
• Buying experience and business knowledge preferred
• Experience with a procurement or ERP system preferred
• Strong work ethic and ability to work in a fast-paced environment
• Attention to detail and strong analytical skills
• Knowledge of Microsoft Office applications
• Contract review experience a plus
• Demonstrated ability to effectively manage time and multiple tasks
• Professional level experience in developing contract types, fee arrangements and contract terms
• Professional level experience in developing and recommending potential solutions to contractual problems to management
• Solid working knowledge of change management procedures pertaining to Request for Information (RFI’s), change notices, change orders, amendments and claims & dispute resolution
• Demonstrated understanding of and experience in conducting market research and in applying small business practices to meet procurement goals
• Demonstrated willingness to accept responsibility for all activities and work products associated with assigned work
• Demonstrated ability to successfully engage in planning with customer organizations in the preparation of procurement related documentation
• Demonstrated understanding of cost principles and in the application of cost analysis
• Developing business savvy and ability to maintain a presence
• Purchase order execution as a buyer in SAP
• Conducting bidding events utilizing the APDirect sourcing process
• Development and implementation of sub regional agreements
• Support of the use National agreements with the regional requisitioner base
• Ability to flex when needed and support other regional buyers
• Order administration, problem resolution, supplier complaint resolution
• Discrepancy resolution for purchase order payments
• Preliminary contractor/supplier qualification
• Contractor management as required by procurement operations
• Multi-tasking in a fast paced environment, position manages multiple, competing priorities
• Must enjoy negotiating, which is done on a daily basis both with contractors/vendors and internal APCI clients
• After hour coverage to respond to occasional plant emergencies
• Occasional travel within the coverage region (overnight stay not normally required)
• BS/BA Degree or a minimum of 3-5 years Purchasing experience in an operating facility
• Willingness to become familiar with the technical aspects of services purchased in order to effectively negotiate and execute responsibilities
• Knowledge of sourcing / procurement work processes
• Existing roles in SAP preferred (not necessarily purchasing roles)
• Ability to multi task in a fast paced environment
• Must be comfortable with computers and SAP, both are used extensively on a daily basis
• Self motivated contributor with the ability to work independently through managed objectives
• Must be able to work in a small “team” environment
• Only local candidates will be considered
• Knowledge of standard purchasing procedures and practices
• Knowledge of HR, Finance & Facility Service procurement
• Should be well versed on contract management, EULA terms review
• Fluent in Excel
• Ability to read, interpret, and explain Company purchasing procedures and policies
• Ability to promote harmonious working relationships with Company staff and outside business representatives
• Skilled in recording information accurately
• Skilled in compiling and organizing information
• 5+ years of experience purchasing tangible goods in a corporate environment
• 1+ year of program management experience coordinating across multiple teams in a large organization
• Demonstrated ability to simultaneously run multiple programs with varying priorities and timelines
• 3+ years of experience purchasing goods in a corporate environment
• 2+ years of program management experience coordinating across multiple teams in a large organization, including communication with executive leadership
• Familiarity with common server and networking hardware components
• Previous experience working directly with large-scale infrastructure installations in a procurement capacity
• Previous experience working in the business domain related to materials logistics such as budgeting, forecasting , purchasing, or shipping
• Working knowledge of reporting technologies/tools such as SQL and Tableau
• Coordinating scheduled receipts from the Supplier after order placement to drive on-time deliveries to meet production needs
• All Post Award Management thru Contract Close Out for Medium to High Complexity Purchase Orders (non-REPS scope)
• Managing Supplier Performance (SRS)
• Managing deliveries for a specified supplier group
• Coordinating Strategic Business Reviews
• Monitoring purchase orders through PRISM and VBS tools
• Updating delivery information directly into PRISM MRP based on supplier input
• Working with the supplier to help resolve delivery issues
• Prioritizing shipments and receipts to properly support the business needs, including incoming inspection, stores, returned material, production attrition, and material expedites
• Part time aspects of records management including local visits to Iron Mountain facility as well as analysis of records for retention and/or destruction
• 2+ years’ experience with Supply Chain procurement / purchasing
• Experience working with suppliers
• Experience with Supplier Relationships Management
• MRP experience
• Strong Negotiating Technique experience
• Strong knowledge of Microsoft Office Products (Excel, Powerpoint, Word)
• Strong oral and written skills
• Must have a minimum 2 years’ experience in solicitation, evaluation, award and administration of purchase orders, delivery orders, contracts, and Blanket Purchase Agreements
• Must have 1 year experience in Procurement Desktop-Defense (PD2)
• It is preferred that contractor support have a Department of Defense contracting background
• Bachelor's
• Solicitation: 2 years
• Send out RFQs and lead sourcing efforts by coordinating supplier selection with a cross functional team
• Working in collaboration with the New Product Development Teams, coordinate early supplier involvement in highly technical and/or complex new products, parts and designs to optimize quality and meet production schedule
• Negotiate contracts, tooling and purchasing agreements with suppliers in the assigned commodity
• Perform industry bench marking and supplier risk assessments. Create and communicate mitigation plans
• Manage administrative tasks including the coordination and support of milestone payment, performance based payment, invoice review, and ongoing communication with the suppliers and program teams
• Ensure subcontract compliance with Company policies , Public Laws in Government and commercial environment such as ITAR and import/export requirements
• NPI & Commodity management experience with both domestic and international exposure
• Coordinate SBU procurement team’s “Manage for Daily Improvement” (MDI) process including ensuring data flow is timely and accurate and supports meaningful discussion and analysis. Support 9-step problem-solving activities as required with data analysis
• Coordinate preparation of Monthly Operating Review (MOR) reports, largely based on the MDI process noted above
• Gather and review part drawings, specs, and testing/approval requirements - engage with Engineering and Operations to validate completeness
• Support procurement managers with strategy development and execution by completing standard work including
• 0 to 3 years’ experience
• Supply Chain Acumen- Develops and executes GISC strategy/playbook for assigned components or service utilizing common GISC tools to achieve optimal IR results that are Quality, Delivery, Price and Service balanced and corporate/governmental compliant
• Problem Solving- Identifies potential problems, conducts root-cause analysis, leads corrective action plan implementation
• Relationship Management- Works collaboratively with cross-functional stakeholders at appropriate GSC milestones, shares global research, manages “one IR voice” to supply base. Promotes a balanced approach to resolving conflict while advocating for IR’s best interests
• Oversee and manage nearly every aspect of the purchasing of software product licenses and manage their delivery to the appropriate government department
• Purchasing and Managing Licenses: Create and place purchase orders with the appropriate vendors and track them, sign off when licenses arrive and log the information in records
• Record Keeping: Manage license inventory through detailed record keeping. Staying on top of everything from purchase orders and receipts to tracking numbers and inventory counts. These records must be pristine in case of audit or review. Maintain backups and review the records on a regular basis to avoid losing vital information
• Coordinate Department Transfer: Coordinate with end-department customers for delivery of software licenses included in their solution. Manage records and status
• Candidates must be US citizens
• Bachelor's degree in HR, finance, business administration or related field
• Ability to work independently and coordinate work of others
• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software
• High level of interpersonal skills to handle sensitive and confidential situations and documentation
• Knowledge of office administration procedures
• Ability to operate most standard office equipment
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Good to excellent spelling, grammar and written communication skills
• Excellent telephone and oral communication skills
• This position will regularly engage in decision making supplier identification, purchasing transactions, and requests for proposals, program implementation, statements of work and contract initiation
• Planning and designing procurement programs in collaboration key campus stakeholders
• Work with supervisor on developing and executing commodity strategies as requested
• Facilitating customer needs, ensuring procurement compliance with applicable federal circulars and university procurement policies
• Facilitate international and domestic purchase requests
• Managing programs and supplier relationships, identifying customer requirements, and developing procurement strategies that will best suit the University’s needs while fully understanding the supplier marketplace
• Analyzing spend and supplier aggregation
• Preparing and executing requests for proposal (RFPs) and requests for bid (RFBs)
• Evaluating bids, qualifying suppliers, and developing the resulting agreements
• Maintaining regular interaction with suppliers and campus units
• Providing excellent customer service
• Processing and approving purchase requisitions in the e-procurement system
• Participating actively as a member of the Sourcing Team, including participation in strategic initiatives and other duties as requested by supervisor
• Bachelor’s degree in business, science, engineering or other relevant technical field of study
• 3 years or more of purchasing supplies, equipment, and services or related business experience
• Experience working with all levels of internal customers and external suppliers to fulfill organizational needs
• Experience working in and leading cross-functional teams
• Experience analyzing data to support projects and initiatives with fact-based conclusions
• Critical thinking, possess initiative and ability to work independently towards assigned goals
• Basic knowledge and understanding of legal/business contract terms and conditions
• High proficiency with Microsoft Office Suite applications: Word, PowerPoint and Excel
• Familiarity with web-based e-commerce applications
• Master’s degree in business, science, engineering or other relevant technical field of study
• Certified Professional in Supply Management (CPSM), Certified Purchasing (C.P.M.) designation from the Institute of Supply Management (ISM), NIGP’s Certified Public Purchasing Buyer (CPPB) designation or ability and willingness to attain such designation within first 12 months of employment
• 5 years or more experience purchasing supplies, equipment and services for a higher education institution or related business experience
• Familiarity with OMB’s Uniform Guidance requirements
• Familiarity with e-procurement systems and an understanding of the source-to-settle process
• Leading procurements for IT and telecommunications services in accordance with DCC procurement strategy
• Supporting the Commercial Lead in complex negotiations
• Maintaining the schedule of and plans for E&A procurements
• Writing and editing tender documents
• Driving and optimising the robust process to deliver procurements and service management post-procurement
• Creating and maintaining audit trails for procurements
• Working with business analysts to incorporate service requirements into requirements specification schedules
• Contributing to development of pricing mechanisms, service levels and service credit mechanism
• To manage the Invoice to Pay process, in line with policy to ensure uninterrupted supply of goods and services
• Assist in supplier assessments in conjunction with business areas before making them approved suppliers
• Carry out on going periodic supplier assessments, against selected performance criteria to ensure suppliers are in alignment with Roche standards
• Manage the workflow for invoice queries and rectify discrepancies and obtain credit as required
• To lead buying process in one of the following specified categories and maintain working knowledge of other areas as below
• Travel management –key contact and purchaser for hotels / venues & airlines
• Marketing services – Campaigns, promotional items, literature
• Facilities / central purchases – stationery, office equipment, consumables, maintenance and cleaning services for IT, HR & Supply Chain Services
• To monitor expenditure in specified areas, and to proactively develop cost management opportunities and operational efficiencies
• To assist in the maintenance of the contracts database
• All service activities and behavior in business must be in compliance to Roche standards expected on all Roche employees
• Applies Roche Guidelines (including Symphony), SOPs, and Code of Conduct
• Execution of purchase orders in SAP, maintenance of purchasing information records, invoice discrepancy resolution, expediting and general purchasing activities
• Capable to resolve internal and external issues related to supply and the Purchase to Pay (P2P) process
• Work with Strategic Sourcing Managers/Leaders on relationship management and issue resolution needs with suppliers
• Work within the team for the success of the objectives
• Strong computer skills -SAP, MS Office Suite
• Works well in a team
• Problem solving/Analytical skills
• Improvement driven
• Results driven - setting priorities and juggling multiple tasks and assignments
• Purchasing or buying experience
• Experienced in excel spreadsheets and excel formula
• Oversees the third party Purchase Order (PO) request process from end-to-end. He/she is responsible to ensure that all process steps are completed per the Services Procurement Team’s process documentation, and that all approvals are obtained per the Delegation of Authority (DOA). He/she will ensure that a complete and accurate vendor Statement of Work (SOW) is executed for all projects where a vendor is utilized
• Creates / updates Purchase Orders based upon a Purchase Requisition, ensuring that the resulting PO is accurate and matches the executed vendor SOW, as amended
• Creates Internal Orders and performs IO staffing list maintenance, ensuring that the Delegation of Authority is followed and that all approvals are obtained per the DOA, before updating the IO in the SAP Enterprise Resource Planning system, ISP
• Vocational, Other Technical Certification (or equivalent experience); Bachelor’s Degree in finance, business, or accounting preferred
• 5-7 years Purchasing, Accounting, or general Administrative experience
• Client server software applications experience
• MS Excel & Word Proficiency
• Training will be provided; key skills include the ability to learn, take direction and work independently on assigned tasks (once trained)
• Ability to interact successfully with various levels of the organization
• Accuracy and a strong attention to detail is a must
• Knowledge of SAP purchasing module a plus
• Negotiates new contracts or renegotiates existing contracts to gain savings for SAP. Exercises sound and ethical judgment in contract negotiations (including terms and conditions) to leverage highest level of quality at lowest cost
• Has understanding of purchasing tools and is able to adapt them
• Supports and implements programs and strategies - to meet savings and other purchasing goals and to enhance purchasing related processes
• Executes sourcing projects on a local and global level according to establish project plans
• Evaluates and develops the existing suppliers regularly
• Performing supplier capability assessments, continuous improvement and benchmarking world class suppliers to assist the present supply base and identify future suppliers
• This individual is expected to support team members in the development and execution of sourcing strategies, supplier communications, request for proposals (and related due diligence), cost analytics, category strategies, supply market analysis, deal strategy, pricing strategy, deal negotiations (contract terms and conditions, scopes of work, pricing, service levels, etc.), contract development, and contract administration
• Ability to work on international teams and in a virtual environment
• Interest in participating in projects
• Educational level
• Understanding of Services & HR related topics
• Identify business related opportunities
• Good time management Very good presentation skills
• Continuous improvement of technical skills and process knowledge
• 2- 4 years Procurement related experience, including sourcing and contract negotiation within Service related area
• Experience with SAP, Ariba and Fieldglass will be advantageous
• Purchasing Certification such as CPM or CPSM desired
• Knowledge of Microsoft Office, with an emphasis on Access, Excel, and Word
• Experience working with Deltek Solutions, particularly CostPoint and Time and Expense (T&E)
• Working knowledge of FAR, including but not limited to FAR 52 and 45
• Able to contact vendors both via phone and face-to-face to work through issues
• Strong negotiation and research skills related to the procurement process
• Experience working in client-facing roles with USG agencies, such as DOS, DOD, and USAID
• Proven ability to direct staff and work with a diverse, geographically distributed team
• Able to research, analyze, and evaluate information and make good decisions
• Education: High School graduate or equivalent
• Experience: 5 years’ experience in a supply chain management, purchasing, and/or warehousing and a minimum of 3 years’ experience in procurement
• Security Vetting: Must successfully obtain an MRPT and must maintain eligibility at the required security level for the duration of the contract
• Language Skills: Must be able to communicate effectively in English, both orally and in writing, with all levels of employees and vendors. Ability to speak Pashto and/or Dari helpful
• Travel: Applicants must be willing to work in Dubai with short-term deployments to Kabul
• Align with the Procurement Manager to provide procurement operations support
• Manage related KPI to measure, control and benchmark procurement processes including creation of recurring metrics reports
• Align with Internal customers, Finance and Procurement Operations to understand budgetary targets by building to develop an agreed method of measuring and defining savings, value and other category metrics
• Help research and find qualified vendors for a variety of business needs
• Organize internal and external meetings; draft meeting minutes
• Analysis procurement data, generate monthly reports
• Learn and understand procurement processs. Trace process compliance actions, create financial reports
• Draft procurement training materials; maintain team database
• Coordinate procurement contract review
• Assistant procurement managers to complete internal process
• Chemical Compliance tracking and enforcement
• Develop / follow necessary business processes for Order fulfillment and procurement
• Ensure adherence to Control Zone / MAQ thresholds
• Ensure Researcher training applicable to chemical ownership
• Ensure communication to R&D
• Develop necessary business processes for order fulfillment and procurement
• Review incoming material MSDSs/SDSs and labels to properly classify the hazard(s) and effectively communicate product regulatory information across technical and non-technical audiences
• Track inventory to ensure material duplication is reduced, and inventories are kept to an appropriate minimum
• Ensure all materials and quantities’ received are compliant with federal, state and local laws and permit requirements
• Respond to day-to-day Researcher inquiries related to regulatory matters
• This job profile is not meant to be all inclusive of the responsibilities of this position; This position may perform other duties as assigned or required
• Minimum BS degree in relevant field such as Chemistry, Chemical Engineering, Biochemistry or related technical field. MS or other advanced degrees a plus
• Minimum of 4 years of relevant work experience within Chemical Product Stewardship and/or Product Regulatory responsibilities is required
• Knowledge and understanding of USA chemical-control regulatory requirements for the safe use of chemical products (US TSCA) and overlapping regulations from agencies like FDA and DHS, as it relates to an R&D/manufacturing environment
• Experience in reading, understanding, and interpreting regulatory requirements for the safe use, handling and storage of chemicals in an R&D environment
• Must possess a strong desire to serve the customer
• Proven excellence in verbal and written communication skills
• Strong analytical and critical thinking abilities to make timely decisions while functioning in a fast paced changing work environment
• Excellent computer/software skills (Outlook, Excel, Word, PowerPoint). Ability to learn Chemical Management System
• Self-motivated with strong organizational, interpersonal and customer service skills
• Managing, coordinating and administering contract activities for consultant agreements
• Reviewing Notice of Proposed Change Orders (NPCOs), estimates and cost proposals
• Analyzing cost and price data
• Developing negotiation strategies and performing analysis justifying the reasonableness of the price
• Managing the non-technical aspects of post-award contract administration
• Calling to management’s immediate attention, the failure of either party to comply with the provisions of the contract
• Coordinating and administering data collection, retrieval, statistical evaluations, procurement scheduling and departmental reports
• Assisting the Project Manager in reviewing commercial and scope of work issues
• Assisting in drafting correspondence to consultants
• Preparing Change Orders
• Investigating contract problems and disputes, preparing recommendations and findings for management and legal review
• Knowledge of FTA regulations
• Undergraduate degree in Accounting and Finance or Procurement
• At least 3-5 years of financial analysis experience
• Independent, self-starter, problem solver, strong desire to exceed expectations
• Goal oriented and results focused; ready to take ownership of evolving work environment and responsibilities
• Proven ability to manage multiple deadlines and adapt when priorities change
• Strong quantitative skills with advanced proficiency in Excel
• Ability to apply innovative ideas to new or reoccurring work processes
• Strong organizational skills including prioritization of workload with minimal supervision
• Previous experience with logistics is ideal
• Manage the supply chain & provide a prime focal point to suppliers
• Assist in strategies to supply timely and cost competitive delivery of materials; expedite as needed and serve as liaison between Order Execution, Planning, and Manufacturing
• Assist in updating project plans and purchasing systems; reviews and analyzes requisitions and supply plans for domestic and international purchases
• Prepare, submit and analyze requests for quotes
• Recommend and assist in the development of new supply sources
• Issue purchase orders on-time via SAP system in association with requisitions within limits of authority based on current customer demand, production schedules, component availability, work cell capacity, and product lead times
• Accurately maintain data in the purchasing (SAP) system & manage exceptations
• Prepare and discuss supplier key performance indicators (KPIs) with management, commodity managers and suppliers
• Interface with Order Execution & Order Management to Communicate order status
• Implement design changes driven by following change management process
• Manage supplier capacity, inventory for responsible components
• Manage rework, including conversion of inventory, and creation of rework orders
• Manage and negotiate supplier non-conformance costs
• Bachelor of Science with technical discipline or Industrial Engineering. Master’s in Business Administration (MBA), CPM, CPIM or an equivalent combination of education and experience a plus but not required. Certification may be required in some areas
• Demonstrated knowledge of professional principles and skills. Knowledge of Gas Turbine product is preferred
• Effectively uses fundamental concepts, practices, and procedures of particular area of specialization
• A minimum of three (3) years of applicable direct purchasing experience and successful demonstration of key responsibilities and knowledge as presented above
• Advanced degree may be substituted for experience, where applicable
• Black Belt, Green Belt or Lean certification / training a plus but not required
• Bachelor’s degree in supply chain management, operations management, engineering, or business-related field of study
• 0 overall GPA
• Supply chain experience with a focus in procurement
• Establish and implement improved policies and procedures for the purchase of non-inventory goods and services and on an on-going basis
• Establish procurement strategies that are appropriate for various categories and are aligned with the strategies and activities for each of the businesses
• Work closely with the business to assist in commercial negotiations with suppliers
• Establish preferred suppliers and a supplier management program
• Review and establish commercial agreements to minimise risk
• Manage the negotiation of suitable contracts and build sustainable relationships with suppliers - this will include the use of preferred supplier agreements and SLA's
• Manage the category review and tendering process to identify ad achieve potential savings and minimise business risks
• Manage the monitoring of supplier performance in relation to delivery, prices and quality of service so that the relationships continue to add value
• Develop and implement improved purchasing processes and procedures to ensure efficient purchase of goods and services at the best overall value
• Federal and State Laws and Statutes related to contract and contract compliance requirements, terms, and conditions throughout the life of the contract
• Contract solicitation and negotiation techniques
• Contract, procurement or grant management principles, practices, and procedures
• Contract terminology and processes
• Operational procedures of an engineering organization to determine appropriateness of proposed costs during contract negotiations
• Fundamentals of reporting, accounting, budget development and expenditure control to determine type of contract compensation
• Managing multiple priorities in a fast pace environment
• Reviewing and approving invoices and monitoring expenditures
• Computer skills including Microsoft Office Suite (Word, Excel, Outlook, Power Point), Adobe Acrobat, databases, and online contract management systems
• Oral, written and interpersonal communication
• Building and maintaining effective working relationships with internal customers, consultants, community and other ADOT departments
• Strong attention to detail and reviewing documents for accuracy
• Strong analytical, data analysis, reporting, synthesis and problem solving skills
• Be a motivated self starter
• Work independently and in a team setting
• Welcome and embrace change with a positive attitude
• Effectively analyze and resolve issues
• First line responder; pivots between strategy, operations and transactional sourcing
• Manage SOWs/RFI's/Ordering documents. Assist with supplier selection
• Manage day to day supply issues. Analyzes possible solutions using standard procedures. Communicates pertinent information to both internal customers and suppliers to keep apprised and to prevent problems
• Execute ad-hoc/one off buys
• Support PO conversion - non transactional and some negotiations
• Lead resolution on issues and invoice error
• PO change management and communicate trends of changes
• Drive savings outcomes
• Create and implement RFPs
• Seek innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and customer service levels
• Ability to work in a global organization including experience in cross-cultural teaming
• Strong team member able to build and maintain positive, effective, and mutually beneficial working relationships
• Conscientious to deliver quality work and meet deadlines
• Highly structured and organized while being adaptable to frequent change
• Ability to receive minimal guidance followed by personal initiative to move projects forward while being willing to ask clarifying questions and escalate issues promptly
• Process improvement concepts such as root-case analysis, idea generation, creative problem solving, and solution selection and implementation
• Proficient with spreadsheets and detailed data analysis
• Professional verbal and written English language competence
• General Procure to Pay Process Knowledge
• Digital Six Sigma training/certification a plus
• Finance/AP understanding/experience a plus
• Procure to Pay Greenfield applications understanding/experience a plus
• 5 - 10Want to create a job search agent? Send this job to a friend
• Manage the material acquisition process from gathering purchasing info/requirement to delivery, on assigned commodities or suppliers
• Validate purchase requisition (PR) meeting all requirements. Convert PR to purchase order (PO) and communicate timely to suppliers. Ensure accurate information is received, understood and acted upon by suppliers
• Drive negotiation on demand and supply matching, and manage POs to ensure assurance of supply of required materials per production requirement
• Manage inventory levels, with sound strategy balancing between availability and inventor cost
• Develop and maintain a reporting system to yield warnings of bottlenecks and supply problems. Proactively provide timely material status update
• Analyze data from ERP system to identify trends or patterns for making informed business decisions
• Facilitate in solving cross-functional operational issues that touch your areas of responsibilities
• Participate in projects/assignments requiring coordination with other functions and third parties
• Work closely with internal functional partners for fulfilling end customer’s requirements and achieve customer satisfaction
• Proficiency with ERP system. (SAP preferred)
• Strong knowledge of the material planning, purchasing, and inventory management processes
• 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree
• 60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree
• 90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree
• 120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree
• 3 or more years
• 1 - 2 years
• Purchasing and Inventory control
• Developing bid specifications
• Evaluating bids and making bid awards
• Communication with vendors, other state agencies, state and/or local government
• Support commodity strategy development by running data analytics as requested by commodity teams
• Issue various PO’s as needed by the team
• Maintains Visual Management updates on a weekly basis to help with the Weekly project meetings
• Update and Manage Payment Terms Tracker
• Update and Manager Commodity Team Procurement Bowler
• Support managing various reports such as PPV/VAVE, Spend, Component Analysis, Project Report out etc.,
• Prepares RFQ packages
• Support ECO’s and FAI’s as needed
• Project Manage VAVE projects of Class 3 nature
• Collect and analyze data to support various projects
• Support Electronic Component Obsolescence management
• Performs other duties as assigned
• Implementing compliant procurements within established policies and procedures
• Providing resolutions to an assortment of problems of moderately complex scope where analysis of situations or data requires a review of a variety of factors
• Contributing to the fulfillment of projects and organizational objectives
• Performing subcontract award, administration and closeout activities in accordance with the Laboratory’s approved procurement system
• Failure to achieve results or erroneous judgments may require the allocation of additional resources to correct and/or achieve procurement goals
• Providing resolution to a diverse range of complex problems where analysis of data requires evaluation of identifiable factors
• Contributing to the development of the procurement organization’s goals and objectives
• Basic knowledge of small business programs as set forth in the LANS prime contract
• Proven working experience as a procurement manager or procurement specialist for4 or more years in solar energy generation or storage field
• BSc degree in supply chain management or logistics
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Define commodity strategies for assigned spend considering the global sourcing strategies working with the global commodity manager but tailoring them to fit the business requirements
• Support the Proposal Stage with negotiation strategies to obtain best cost position
• P2P activities for assigned commodities
• Track and address NCC costs with suppliers
• Prepare and conduct negotiations required for issuing Purchase Orders
• Ensure compliance with Siemens correct buying guidelines
• Manage assigned supply base
• Develop sourcing strategy for assigned buying requests
• Ensure On time delivery
• Position to cover Procurement scope within Houston, TX location based Projects
• 7) Support Functional Transformation projects impacting Indirect Sourcing
• 2) 4+ Years of Strategic Sourcing experience with overall experience of 5+ years
• 3) Understanding of financial aspects of Supply Chain
• 5) Experience using MS Office Tools
• 9) Excellent communication skills
• Review requisitions, purchase orders, and vouchers for accuracy and conformance with established policies and procedures for any inbound part
• Develop strong relationship with all vendors and ensure that AAR is getting the best possible services, value, and prices on quotes against goods. -Bring new vendor line knowledge
• Make recommendation to management who is the overall best vendor by price, quality, and performance
• Identify and make improvements in overall inventory processes
• Effectively manage production materials to meet production goals, minimize shortages and maximize inventory turns. Maintain a high level of inventory accuracy and data integrity
• Confer with management in determining needs and delivery schedules
• Able to solicit bids and evaluate quotes
• Expedite purchase orders
• Advanced knowledge of how to research and procure hard to find parts
• High energy level with the ability to juggle multiple tasks in a proficient manner. -Capable of deciphering part prints and drawings
• Ability to determine sourcing for any outside processing
• High school diploma required; College degree preferred
• Three to five years relevant experience
• Proficiency with computer based applications, Microsoft Office and Computer Aided Design software
• Supplier pre-selection and strategy to be set up in the system (SAP) in accordance to project requirements, issue of project specific supplier list, if required
• Ensures usage and updates of RFQ- Tool in order to support project calculation with reliable material cost data
• Placing and managing orders with 3rd party external suppliers as well as internal suppliers, while managing open orders and past due deliveries. Proactively follow up on open POs and expedite with supplier as required
• Daily resolution to issues pertaining to invoicing and payment on the MRBR problem log
• Keeping track patent invoices for finance on a monthly basis
• Review materials, update PIR and resolve POs issues
• Is willing to learn and improve/develop procurement processes
• Work closely with multi-departments and/or cross-functional areas to troubleshoots and resolves problems on POs
• Will be continually challenged to resolve issues under a fast paced work environment
• Facilitates cost reductions needed in coordination with Commodity Management for the project to achieve overall improvement to materials
• Bachelor’s Degree and 1 to 2 years in buyer role
• SAP experience in procurement functions
• Strong verbal and written communication, along with excellent decision making and time management skills
• Proficient in Microsoft office products
• Self-driven and resourceful to achieve goals
• Flexibility to adjust and thrive in an environment with changing requirements, schedules and priorities for multiple projects or assignments, with minimal supervision
• Identify opportunities for cost reduction through spend analysis, develop sourcing strategy together with stakeholders, prepare and conduct bidding process, analyze, award, communicate, roll out and implement the sourcing strategy
• Execute supply agreement and strategies developed by central sourcing team
• Conduct purchases of commodities including equipment, spare parts, consumables, supplies and services required for Production Operation from approved suppliers
• Identify, qualify and manage capable suppliers for those commodities mentioned, and maintain the vendor list
• Develop bid lists, inquiry (RFQ/RFP) packages, negotiation strategy for procurement assignments
• Negotiate with suppliers on the commercial terms
• Prepare PO's or purchase contracts with all agreed terms and complete technical specifications
• Expedite PO execution and shipment/delivery
• Measure supplier’s performance and manage the supplier relationship effectively
• Implement and comply with company purchasing procedures/policies/guidelines/best practices
• Maintain the purchasing database and documentation in accordance with predetermined practices
• Prepare purchasing statistics and reports as required
• Agency Policies and Procedures, State and Federal statutes and rule pertaining to contracts
• Arizona State Procurement Code, Executive Orders, Risk Management requirements, and legislative changes related to contract mandates
• Best procurement practices pertaining to solicitation documents, solicitation development and timely offers
• Intergovernmental Agreements, Interagency Service Agreements, public and private partnership agreements
• Contract budget process for purpose of soliciting services to comply with Procurement Code bidding thresholds
• Market factors that affect availability of services
• Communicating and negotiating with various agency staff levels verbally and in writing
• Interpreting laws, rules, and regulations pertaining to contracts and agreements
• Documenting substantive issues as related to contractual activities
• Analyzing and interpreting information to produce fair and equitable results
• Negotiating and mediating techniques
• Tact and diplomacy in interpersonal relations with vendors, contractors, governmental agencies, public and private partners
• Establish priorities and meeting deadlines
• Plan, organize and coordinate multiple work assignments
• Exercise initiative in developing, improving and conducting procurement activities
• Perform research to determine best approach based on market conditions, trends and partnerships with private and public partners
• Travel for the purpose of conducting pre-conference meetings with prospective vendors, consultants or project planning
• Instruct and train staff in procurement procedures
• Manages purchase order execution along with Follow-up till GR
• Communicate with Suppliers to expedite the orders when necessary
• May substitute items within pre-approved guidelines
• Manages all deliveries with respect to planning to meet all Procurement KPI’s
• Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
• Handles special projects as assigned
• Bachelor’s degree with 2+years’ procurement, sourcing or similar experience
• SAP/Ordering Software experience a plus
• Sound knowledge of Procure to Pay cycle and purchasing practices, principles & procedures
• Ability to analyse and present statistical data
• Good knowledge of MS Office applications, including some knowledge of advance level of Excel functionality
• Great attitude and willing to learn
• Sound knowledge of purchasing practices, principles and procedures
• Ability to analyst and present statistical data
• Bachelors’ degree preferred
• Ensures procurements are accomplished in accordance with applicable regulations (FAR, corporate procurement policy) in a timely manner
• Maintain active source of supply listing, government and nongovernmental, for all types of supplies and/or services needed to maintain contract operations
• Ensure adherence to requirements (delivery time, quality standards, etc.) of all awarded contracts and subcontracts
• Acquire needed supplies and services from mandatory sources of supply as listed in descending order: Government excess, Federal Prison Ind., General Services Administration, Federal Supply Schedules, commercial sources, etc
• Determine fair price and reasonableness of bids received in response to solicitations
• Comprehensive understanding of automated work management systems (i.e., MAXIMO) and other various computer applications such as Microsoft Office
• Adherence to government rules and regulations, company policies and contract requirements
• Performs other related duties as requested
• Coordinate and execute Purchase Orders including full tracking up to delivery on site
• Ensure availability of all needed services and goods by implementing standard solutions where applicable or source regional/ local solutions when necessary
• Own effective materials management of all non-inventory packaging supplies and consumables
• Drive effective delivery of the EU procurement metrics by leading / supporting projects and initiatives identifying root cause of issues and corrective actions
• Procurement principals, ethics and practices
• Arizona Procurement Code, Federal and State rules and regulations
• ADOT policies and procedures
• Computer software programs such as MS Word, Excel. e-mail
• Project management, research and analysis
• Communications both oral and written and time management
• Interpretation of laws. rules and regulations
• Technical writing
• Problem solving ability, multi-tasking ability
• Ability to pay attention to detail and follow through
• Work independently while recognizing situations that require supervisor involvement
• Deal tactfully with difficult people and difficult situation s
• Travel to maintenance districts and project sites which may involve walking around uneven grounds
• Be the contact person / provide information regarding animal orders for the lab
• Work independently in accordance with animal protection legislation (laws, ordinances, guidelines)
• Work independently in accordance with Novartis (e.g. Health, Safety & Environment) and SciOps/LAS QA guidelines (SOPs), hygiene regulations and instructions given by line managers and customers
• Coordinate ordering of animals together with researchers and suppliers
• Manage and support SciOps Purchase Orders (includes On-call Orders for Equipment Service Contracts)
• Receiving quotes, following up timelines and quality with suppliers
• Control service providers reporting and book good receipts
• Correct financial bookings and wrong addressed invoices
• Support charge out process by providing reports
• Import data to Equipment Service Management Tool (ESM)
• Be the deputy in absence of the Departmental Coordinator
• High level of integrity and strong negotiation skills
• Deep understanding of internal control environment and local laws and regulations
• Experience managing people and projects
• Ability to influence others
• 10+ years procurement experience, preferably in the hotel or distribution industry
• Knowledge of birchstreet procurement system an asset
• Fluent in French and English speaking, writing are mandatory
• This position is for a Procurement Specialist who will be on the Engineering Procurement Team in Cedar Rapids, IA
• This person will support various areas within our Engineering departments by procuring items for engineering use in labs, etc
• Specialists work closely with Buyers on the team to ensure Engineering gets what they need when they need it
• Specialists interact daily with various Engineers to understand what they need, determine if parts are in stock, find sources and determine the best way to procure the items needed
• The role will also be interacting with suppliers requesting quotes, expediting items, providing issue resolution, tracking shipments, etc
• This person needs to be able to work in a fast pace environment, be a team player, ability to multi-task and prioritize, have excellent customer focus, problem solve and good follow-up skills
• Bachelor's degree in appropriate discipline or in the absence of a degree six years of related experience; identified skills and experience
• Citizenship/Permanent Residency
• Procurement related experience is preferred
• Develop Asia Pacific sourcing strategy for designated material portfolio (Thermoforming, Metal, Glass & Specialty)
• Enable strategy alignment and execution for regional and local Spend Areas
• Lead regional supplier relationship and risk management
• Support management of internal customer relationships related to defined Spend Area portfolio
• 8+ years of working experience in procurement, FMCG preferred
• Good command on both oral and written English
• Well developed written and verbal communication skills
• Ability to manage time to meet deadlines and timeframes as they arise
• Ability to prioritising duties and dealing with unforeseen circumstances
• Basic understanding of purchasing business principles and systems
• Supplier production and delivery tracking and reporting
• Workgroup documentation (e.g.: SOPs, job aids, business cases)
• Spreadsheets (e.g.: pivot tables, slicers, vlookup)
• Project presentation deck (e.g.: embedded objects and/or links, animation)
• Project plan (e.g.: work breakdown structure, critical path)
• Process flow diagrams (e.g.: cross functional flowchart)
• Design and implement standardized methods, processes and systems to improve procurement processes, reports and work results to secure the success of United States Based Business Areas with a systematic and strategic approach
• Design and automate procurement reports including cost reduction activities, supplier and purchasing and commodity information by integrating the information via various ERP and procurement systems for the designated various locations
• Execute reliable reporting function to provide a timely and regular (management) information and to establish or improve data transparency
• Prepare and execute comprehensive analysis, business intelligence and presentations to support management decisions in the area of procurement key performance and supplier management
• Communicate to internal customers and conduct trainings to amplify the knowledge
• Lead or participate in workgroups and projects to ensure an information flow
• Design and implement standardized methods, processes and systems to improve procurement processes, reports and work results to secure the success of Siemens Healthineer global regions with a systematic and strategic approach
• Design and drive eSourcing via the defined systems and tools
• Coordinate global, regional conferences, schedules and control and monitor projects, action items in accordance to timeline
• Design and maintain intranet and global organization distribution list for effective communication
• Conduct benchmark activities and market information to support procurement strategy
• Thorough knowledge of administrative practices and procedures
• Procurement – Moderate knowledge of standard procurement processes (i.e., purchase requisitions, purchase orders, SOWs, etc.). Experience with material procurements and inventory techniques. Able to proactively manage difficult situations with suppliers
• Collaboration and Teamwork
• Customer Orientation
• Computer Skills – High proficiency in computer system based tools including Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook, Project, etc.), e-mail, web browsers and spreadsheet software. Proficient in ERP systems. Experience with SAP required. Experience with QAD preferred
• Minimum of 5 years of administrative experience in a procurement environment required
• Knowledge of common shipping methods and general requirements required
• Moderate knowledge of standard procurement processes (i.e., purchase requisitions, purchase orders, SOWs, etc.) required
• Experience with material procurement and inventory techniques preferred
• Placing and managing orders with external suppliers as well as internal suppliers, while managing open orders and past due deliveries
• Place non-production orders in support of manufacturing plant
• Coordinate engineering change process for assigned parts
• Daily resolution to issues pertaining to invoicing and payment on the MRBR problem log / EZ AP
• Set up advanced logistics for assigned parts
• Publish and confirm open order reports to suppliers
• Daily update of production shortage report
• Issue forecasts to external and internal suppliers
• 2 to 5 years in a buyer role
• Recent Supply Chain Management degree graduates can be considered
• Previous procurement/buying experience highly preferred. Strong computer skills in MS Office applications (especially Excel preferred). Siemens internal system such as EZ-Suite. SAP experience
• Support the development of regional category sourcing strategies and plans, aligned to the needs of the business
• Ensure provision of timely supply market knowledge to business stakeholders, relaying current and future impactful events and their potential consequences
• Identify opportunities to create business value / competitive advantage and mitigate risk in a compliant manner
• Ensure that all category sourcing arrangements are fully compliant to all corporate social, environmental, financial, risk, E&C and HSSE policies and standards and that all sourcing is performed in line with defined Delegations of Authority
• To maintain a detailed understanding of supply and demand dynamics in order to allow effective management of the spend category
• Develop jointly-agreed performance measurement criteria / frameworks with suppliers in order to continuously monitor and improve supplier performance, ensuring these are embedded into contracts
• Build and maintain good regional market / supplier knowledge
• Engage, and work collaboratively, with business stakeholders on a regional basis to enable the effective development and / or delivery of category sourcing strategies and plans, as well as post contract supplier management activities as needed
• Review the potential supply base and support the establishment of a consistent supplier selection process acceptable to all stakeholders
• Evaluate potential sourcing strategies; running risk analysis; and documenting sourcing strategies or plans
• 7+ years of experience in procurement sourcing and contracting activity and the delivery of a broad range of business benefits (cost, cash, innovation, service, compliance)
• Experience in negotiating and dealing with suppliers and supporting supplier-focused innovation and performance improvement programs
• Intermediate level competency using Excel spreadsheets & functions (e.g Pivot tables, etc)
• Well-honed analytical skills
• Cost Reduction goal is to develop and implement cost reduction strategies established by top management and to meet the short term and long term reduction
• Develop supplier base to expand business, improve financials, reduce in-house / total costs, improve quality/5S, and on-time deliveries. Provide direction and support in order to foster a mentoring relationship to suppliers and adapt tactics based on maturity and track record of the supplier
• Create trial part purchase orders and track to ensure timely delivery. Follow up with suppliers on quality issues and or delivery issues on trial parts and address as needed
• BS. degree in Business or Engineering or related field and 3 years purchasing or planning experience - OR 2 years college and 7 years purchasing or planning experience - OR 11 years purchasing or planning experience. 2. Computer skills - SAP, Excel, Word, Access 3. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 4. Travel of approximately 10% necessary. 5. Integrity - Job requires being honest and ethical. Attention to Detail - Job requires being careful about detail and thorough in completing work tasks. Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations. Initiative - Job requires a willingness to take on responsibilities and challenges. Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done
• Supplier evaluation and selection through a formal RFP process, including negotiating with current suppliers and identifying potential alternatives
• Analyze supplier proposals and make award recommendations with key stakeholders
• Communication and negotiation with suppliers and stakeholders to maximize value, manage expectations, and ensure performance
• Analyze company spend and coordinate with leadership to identify cost reduction opportunities
• Create and optimize statements of work based on internal customer needs
• Interface with multiple internal clients to understand business needs and ensure that vendors are successfully meeting those requirements
• Establish plans and execute supplier rollouts to the business
• Monitor industries in managed categories to maintain awareness of current market trends and initiatives
• Support existing contracts by interacting with suppliers and AvalonBay associates to expedite dispute resolution, perform root-cause analyses, and implement long term solutions
• Knowledge of strategic sourcing and procurement processes, contract management, accounting
• Perform financial analysis and pricing negotiations for purchasing initiatives and present recommendations back to key stakeholders and internal business clients
• Responsible and accountable for the performance of various supply chain activities including the following
• Evaluating purchasing and supplier alternatives
• Awarding purchase orders
• Develops supply management strategies for eProcurement
• Review and analyze - market intelligence, industry conditions, corporate risk factors, business/technical requirements, price, quality, delivery requirements, terms and conditions
• Develop training and communication plans for corporate purchasing practices, policies
• Coordinate supplier enablement for eCommerce and manage buyer catalogs
• Handling supplier relations activity for suppliers managed by Corporate Procurement
• Manage and deliver expenditure controls and administration associated with approved vendor payment channels
• Document procedures and assist with Intranet site updates
• Respond to customer inquiries regarding company products and services
• Manage customer inquiries regarding various report requests and month-end processes
• Quote prices and process customer orders
• Check availability of stock
• Manage overall operations of location, including all on-site employees
• Minimum 3 years of purchasing and inventory experience within an Integrated Supply/Industrial Distribution environment
• Minimum 2 years of management experience
• Background experience specific to the customer engagement: i.e. Cutting Tools if primarily a cutting tool high commodity usage provider
• Outstanding customer service and management skills
• Must be sales driven
• Supervising and mentoring of employees
• Following and implementing DXP policies and procedures
• Coordinates purchasing activities to acquire inventory in a cost effective and timely manner
• Performs cost analysis and volume planning for major commodities (e.g. materials, components, equipment and services)
• Develops new supply sources where vendors and suppliers are no longer competitive
• Review system recommendations and approve PO's to be placed with Suppliers
• Work with suppliers to ensure compliance to policies and procedures associated with freight, order confirmations etc
• Source commodities from sources in the US and abroad
• Needs to have at least moderate experience in Excel, Outlook and Word
• 2-3 years of inventory management experience or supplier management experience
• Degree in Chemistry is a plus
• Ability to form relationships within all levels of an organization
• Ability to network and operate effectively within a matrix structure
• Experience in using advanced sourcing methodologies and tools, including e-sourcing
• Experience using SAP and Business Objects
• CPM or equivalent
• Multi-lingual
• Facilitate development of teaming agreements
• Support the development and implementation of complex solicitations to include RFPs, RFIs, RFQs and RFQCs for professional services including internal sub-contracting and client facing procurements
• Assist with negotiations of engineering and related services contracts
• Prepares contracts in compliance with federal and state laws, rules and regulations of the agency
• Facilitate the reviews & preparation of specifications and technical requirements for inclusion in the bidding/contract documents
• Maintaining working knowledge of procurement rules and regulations to ensure compliance
• In collaboration with subject matter experts, this position will assist with interpreting, applying, negotiating, and advising staff on transportation engineering related contracts
• Assist in the development and coordination of the contracting processes and procedures
• Assisting in writing of Scope of Work
• Other duties as assigned to include but not be limited to assisting with reporting processes and maintaining solicitation and contractual templates
• Coordination with PMCS Manager to facilitate automated work flows related to procurements
• Development and tracking of contract capacity related to Master Contracts and associated task orders
• Participate in Risk Workshops to ensure risks are appropriately transferred to consultants through contracting methods
• Bachelor's degree in Engineering, Architecture, Construction Management, Business or other related field
• Must have at least 7 years related experience
• Without preferred degree, 11 years’ experience in contracts / procurement management required
• Experience in contract development/management and developing scopes of work
• Familiar with contracting of Alternative Delivery Projects
• Demonstrated excellent verbal and written communication skills, with the ability to interact with customers of all levels in a professional and courteous manner
• Displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self and others
• Working level proficiency in Microsoft programs specifically: Outlook, Word, Excel and Power Point
• Demonstrated experience on properly issuing a solicitation on the Georgia Procurement Registry (GPR) systems
• Ability to multi-task and rum multiple concurrent procurement cycles
• Familiar with GDOT
• Converting purchase requisitions of project / production / warehouse requirements to purchase orders in SAP systems, following up change orders, receiving order confirmations and giving relevant feedback to relevant parties
• Coordinating local and international transport with the approved transport companies; in the aim of meeting the confirmed delivery dates of all purchase orders
• Completing required documentation for import operations and giving necessary instructions for payment and customs clearing
• Ensuring that the materials/ service, arrive/ given at warehouse/ site/ customer on time, complete and in conformity with required conditions & specifications
• Coordinating return process of defective materials or the materials that are not in conformity with the required specifications, ensuring that replacement material is procured on time
• Preparing order follow up reports and distributing these reports periodically to all relevant groups
• Maintenance of MRP features on material master data
• Responding information demands of production planning / order management / production management in respect of logistics& order processing& import issues
• Supporting the projects for optimizing the logistics cost, inventory costs, ensuring the project costs are booked on time
• Evaluating suppliers’ delivery performances continuously giving feedback to relevant strategic buyer and management
• Proposal activity support for strategic pursuits
• Communicate requirements (prime contract, quality, terms and conditions) to suppliers
• Execute to customer requirements including government regulations, public laws and Raytheon policies and procedures
• Must be able to place a PO of low to medium complexity and process a high volume of POs (across various business units)
• This position can be a salary grade level A02 (Procurement Specialist II) or A03 ( Sr Procurement Specialist ) based on the candidate’s qualifications as they relate to the skills, experience and responsibility requirements for the position
• Day to day procurement activities by creating, receiving purchase orders
• Working with suppliers to invoice against purchase order
• Working with requesters to ensure goods were physically received and for any services rendered
• Negotiate with vendors to secure the best offerings
• Proactively manage open contracts
• Maintain purchasing reports for cost savings, supplier diversity goals, invoice aging, etc.
• Attests to policy and procedure governance ensuring compliance supporting internal audit teams
• Identify and assist management to implement procedures to reduce inefficiencies in regards to customer intake, creating requisitions, and receiving
• As business objective shift, workloads between Procurement specialist may be adjusted to balance workloads
• Has experience in commercial negotiation
• Has experience in sourcing and supplier development
• Best Cost Supplier identification and development for commercial business relationship
• Identify, propose, validate and support in implementation of the Best Cost Origins Sourcing Opportunity through project management to deliver competitive advantages
• Value creation opportunities identified through global spend/supply markets analysis and validated by business
• Track the benefits achieved by the markets sourcing through BCOS and look for ways to improve the value created
• Ensure continuous Business Connectivity interacting with relevant Procurement Category Teams (above market/market), Procurement Business Partners, and Stakeholders to provide sourcing/BCOS insight and influence pertinent strategy and decisions in the business
• Clear and concise communication with stakeholders following the CST-BCOS sourcing manual
• Administrative work for CST Blog, Team room, Intranet, NCE, and handle T&E for Head of CST
• Manage inventory levels for area of responsibility; including DC and depot inventory
• Achieve inventory availability / delivery performance goal for area of responsibility
• Review planning model output monthly
• Review, analyze, and release requisitions daily for internal and external suppliers
• Place and manage domestic and international internal replenishment orders with factory sites and arrange timely delivery of materials
• Place and manage domestic and international external replenishment orders with 3rd party suppliers and arrange timely delivery of materials
• Provide detailed analysis on material trends, supplier shipping delays, and material availability
• Resolve delivery, quality, or other related problems with purchase orders and invoices
• Monitor EZ Suite invoice requests and provide resolution
• Manage defect material, defective shelf, and return material to vendors for repair. Initiate external supplier scrap requests when required
• Monitor customer backlog and provide ETA information
• Monitor and resolve customer escalations received through BPM escalation tool
• Analyze inventory levels, customer demand trends, and purchasing data
• 2-4 years of successful experience in related field and positive demonstration of key responsibilities, previous planning experience preferred
• Strong verbal and written communication, along with excellent decision making skills
• Able to work independently with minimal supervision required
• Very strong computer skills needed; MS Office Suite with Access and Excel required
• Able to analyze supply chain management / logistics data
• BS/BA in related discipline or equivalent combination of education and experience
• Travel may be required at times for this role up to 10%
• Support in request for quotation activities during bid and project execution stage
• Price and payment term negotiation
• Follow up and assist of suppliers on registration at SCM Star
• Assist commercial team to monitor and follow up delivery status of purchased items
• Running of monthly cost saving report via SCMCore
• Update of monthly saving via Puma and MPS
• Setup of new e-bidding/e-auction event
• Update of preferred supplier list
• Assist in standardization
• Filling of quotations
• Assist in the development, management and implementation of comprehensive strategies for one of Illumina’s key Consumable supply chains e.g. Chemical and Biological materials, to deliver agreed business targets
• Participate in cross-functional sourcing teams with joint accountability for technical and quality performance through strategy development and implementation at global or regional level
• Working closely with the EMEA Supplier Relationship Manager to manage strategic suppliers and strengthen relationships whilst ensuring continuity of supply and reducing business risks
• Lead strategic supplier business reviews resulting in supplier performance improvements through collaboration with R&D, Operations and Quality
• Leverage critical supply partners to decrease time-to-market and product costs while ensuring all quality and product/design/development requirements are met
• Provide leadership and direction on New Product Introduction teams. Provide innovative solutions to problems which meet customer requirements and support company goals. Lead strategic sourcing activities for new products
• Negotiate supply agreements resulting in favourable terms that mitigate business risks, protects Illumina’s IP and reduces product cost and inventory
• Resolution of supply issues escalated from site(s)
• Partner with other executives in engineering, quality and operations to achieve company and functional goals and ensure regulatory compliance through the appropriate strategy creation
• Launch initiatives which raise awareness and support company goals around Supply Chain, Supplier Management & Communication
• Demonstrable experience in the field of procurement, strategic sourcing and contract management
• Strategic thinker; anticipates and develops business opportunities and priorities for future action while also executing on concrete business objectives
• Customer focused, very responsive, and action oriented to meet business needs while maintaining a positive, professional outlook
• Strong analytical skills that allow the successful candidate to extract core data from a variety of sources, draw conclusions and insights, and translate those insights into action
• Ability to deal effectively with pressure, multiple tasks, deadlines, and rapidly changing priorities
• Excellent verbal and written communication skills with requisite interpersonal skills to communicate effectively with senior leadership team as well as collaborate and build relationships with business partners, suppliers and regional teams
• Experience developing and leading RFx events
• Strong negotiator; ability to negotiate the best deal for ILMN and influence upward
• International sourcing and supplier management experience; preferably with chemical and biological materials
• Ability to travel up to 25% of the time; both domestic and international (mainly the US)
• Flexibility to participate and/or lead telephone calls with our US west coast partners during evenings a few times per month as required
• Proficient in use of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Desired Characteristics
• PC and database proficiency
• Strong oral and written communication skill
• Reviews requisitions and negotiates within budgetary limitations and scope of authority
• Obtains material from supplier at the lowest cost consistent with considerations of quality, reliability of source and urgency of need
• Prepares orders and follows up on orders to expedited delivery and shipment. Obtains certifications of delivery and conducts check against order. Determines method of procurement such as direct purchase or bid
• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance
• Bachelor’s Degree from an accredited university or college OR a High School Diploma / GED with a minimum of 0-3 years of experience in a Sourcing role
• Experience with Oracle or SAP
• Employee Referral Bonus Eligible*
• Support stakeholder management with Global Facility Management to ensure 100% engagement levels and alignment of strategies
• Understand Facility Management; such as construction contracts, preventative maintenance agreements, statements of work, technical services agreements, etc
• Collaborate with global colleagues to produce, implement, and support global strategies to ensure best value for Global Facility Management
• Support market analysis/benchmarking and track market trends to manage supplier performance
• Conduct solicitations through formal RFPs on high-dollar, high-risk, complex projects
• Conduct competitive bidding using SAP sourcing process and utilization of e-auctions
• Proven ability to negotiate and manage complex agreements/contracts with some guidance
• Ability to take ownership of a project and be pro-active throughout the procurement process
• Build relationships with internal customers by being an active participant in project meetings
• Ability to understand business requirements and translate them into purchasing requirements
• Ensure that GPO processes and procedures are followed and the SAP's risk is minimal by still maintaining the partnership between GPO and Facility Management
• University degree in Business Administration, Engineering or a related field; or equivalent experience
• Strong organization, negotiation, and communication skills
• Some knowledge of Facility Management services, processes and tools
• Some project management skills
• English, fluent
• Bachelor’s Degree AND 3+ years’ experience in procurement and supply chain management
• Expert-level financial, quantitative, and analytical skills
• Experience with SQL and extracting data from structured data sources is a plus
• Intake order from customers and covert PO to suppliers timely, send FCST regularly
• Part delivery monitoring to make sure customers’ production demand
• Support VLC for customs clearance
• SAP data maintenance (price, payment term…)
• Invoice handling
• Annual BP preparation
• Manages regionally or globally scoped commodities by carrying out the strategic sourcing process
• Creates and negotiates complex supply agreements consistent with Praxair’s business interests
• Develops local/regional strategic plans for those mid-level commodities that are assigned as primary responsibilities
• Extract relevant data from diverse sources
• In conjunction with Project Management, business, sourcing, and requisitioner: solicits and analyzes quotations; selects successful supplier/contractor and negotiates purchases; insures that supplier management process is implemented
• Procures equipment, materials, services, and engineering and construction services from approved suppliers at the lowest evaluated cost consistent with considerations of quality, reliability and delivery
• Measure the results of strategy implementation and provide actionable feedback to business stakeholders. Develops key metrics, forecasting and spend/save reports with the objective of enhancing the understanding of terms and market activity. Improves compliance and use of management control tools
• Maintain a key role in commercial activities with suppliers, engineering, operations, and project management. Has lead role in optimizing supplier base
• May use total cost of ownership levers to achieve cost reduction, cycle time reduction, improved service, and increased reliability and productivity improvements
• Drives continuous improvement through Praxair’s quality system
• Bachelor’s Degree in Procurement, Purchasing, Supply Chain Management, Business, Marketing, Engineering or related fields required
• MBA and/ or Professional Certification is desirable
• Minimum of 3-5 years of Procurement experience
• Experience with Commercial Contracts a plus
• Assertive, good communication skills
• Ability to demonstrate past leadership experience
• Ability to travel up to 25% is preferred
• Must be a strong self-directed professional with the ability to work effectively in a fast paced demanding environment with the ability to handle multi-tasks, and follow-through
• Have a strong ability to network externally, and possess excellent interpersonal and communication skills
• Proven self-management, influencing and leadership skills
• Participation on contract teams to support negotiation and execution and monitoring of Services Agreements
• Negotiating and executing Statements of Work (SOWs)
• Management of Procurement processes including: Policy compliance, Requisition review and approval, and new supplier set -ups
• Partner with Indirect sourcing team, internal clients and suppliers to identify and drive cost savings/avoidance opportunities
• Assist with RFx activities
• Work with procurement buyers, contract specialists and vendors to manage ongoing purchases through Change Order Process
• Communicating and networking with internal customers to understand pain points, current and future needs
• Bachelor’s Degree (prior industry experience) or equivalent work experience
• Preferred: Salesforce.com/SharePoint/ARIBA experience
• Analytical evaluation of inventories and supplier inventories and identify replenishment needs
• Analytical preparation and review of management reporting (actual, forecast, last year and plan) relating to all aspects of the supplier management. Effectively track progress against the company's operating plan, including coordination with business unit analysts. Ensure process provides timely, accurate and insightful reporting regarding business performance
• Develop and communicate financial analysis of changing business scenarios, including variance analysis versus plan, last year and prior forecast versus actual operating performance based on key metrics, key assumptions and historic operating performance
• 2-4 years of financial analysis experience and/or materials management or procurement
• Fluent in English and Spanish languages (required)
• Strong analytical skills, Effective leadership and organizational skills, Excellent communication and interpersonal skills, Ability to facilitate and drive the implementation and acceptance of change within the workplace. Negotiation skills and international commerce knowledge, Basic understanding or e-procurement processes and systems. Ability to ensure ethical behavior in all dealings with suppliers
• Advanced Excel skills required: (Pivot tables, macros), Additional skills in Hyperion Essbase, Access, Project, PowerPoint, ERP (JD Edwards, SAP) preferred. Excellent written and oral communication skills. Ability to work under tight time constraints and shifting priorities
• Ability to establish and maintain relationships with colleagues, management and suppliers at all levels
• Intermediate to advanced knowledge of Excel, Word, and PowerPoint
• Reviews invoices
• Performs audits of invoices and executes contractor audit reviews
• Summarizes and reports review findings and coordinates resolution of issues resulting from various forensic reviews
• Demonstrate excellent planning, business, analytical and communication skills
• Must have relevant experience in Audit/Buying/Buyer Process / Procurement / Supply Chain function
• Must be open to learning and exploring a variety of Procurement/Supply Chain business areas
• Must be open to go on shifting schedules
• Diploma/Certificate in Procurement/Supply Chain Management would be an advantage
• Knowledge in Procurement process, Contracting, eSourcing, contract administration, and eProcurement would be an advantage
• Knowledge in ERP tools such as SAP/JDE/Ariba would be an advantage
• Previous audit experience would be an advantage
• Completes material master maintenance work and may work on migration projects simultaneously
• Creates and manages material master records
• Harmonizes master records between catalogs and the ERP
• Responds and resolves procurement and techinical queries related to material master data use
• Bachelor's/College Degree in Mechanical Engineering
• Must have relevant experience on production operations, procurement operations and/or material master data maintenance
• Previous shared services experience would be an advantage
• Devises and employs sourcing strategies for retail store equipment. Identifies equipment needs, sources suppliers, develops methodology for evaluating supplier capabilities and prices, and selects vendors by ability to fulfill requirements. Negotiates with identified vendors to secure terms favorable to company and establishes service level agreements
• Approves ordering of necessary goods and services to complete store resets and new construction. Ensures understanding of equipment needed, orders in sufficient quantity and lead-time, manages any issues to secure on-time delivery, and manages payment of invoices for delivered products
• Reviews existing contracts on a regular basis to determine if more favorable terms and/or prices can be obtained. Meets with vendors to discuss, revises contracts as necessary, and ensures contract terms are adhered to
• Tracks and reports key functional metrics to reduce expenses and improve effectiveness. Monitors performance against agreed-to contract performance levels, addresses with vendor any shortcomings, and initiates remediation efforts if performance is unsatisfactory up to, and including, contract cancellation
• Monitors current orders and prepares contingencies in the event of problems arising that would affect the delivery date
• 1-3 years’ experience with procurement process with demonstrated ability to source from, negotiate with, monitor performance of, and order from multiple vendors
• Bachelor degree in a business, supply chain field, or logistics, or equivalent experience, required
• Displays knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Ability to negotiate and network within/without the company
• Ability to communicate effectively both in writing and verbally
• Work is performed in a typical office environment
• Travel required 30% of the time
• Ensures all QHSE principles and recommendations are followed. Immediately reports all HSE incidents to the SCM & Site/HSE Manager
• Works with the Procurement Supervisor and Country SCM to establish annual goals & objectives in line with country Supply chain objectives & priorities
• Proactively develop, monitor, and utilize the tools & reports to ensure suppliers’ promise date is maintained
• Promptly communicate and coordinate with a supplier for an arrangement of critical delivery/ emergency shipment
• Tracks shipments from an issuance of Purchase Order to delivery at final destination
• Communicates with domestic suppliers to make sure orders are picked up in a timely manner, if required, as per supplier promise dates; reports delays or changes in pick up schedules to purchasing, inventory & end users, when needed
• Receives and reviews all Shipping documents such as Shipping Invoice and Packing List for incoming material and works with the team, FF & agents to make necessary arrangements
• Coordinates inbound materials with purchasing and inventory staff
• Receives and reviews FF on-hand reports work with inventory, purchasing & end users to make decisions on holding/consolidating material
• Liaise with a supplier and freight forwarders to make sure parts are released as per company’s approved shipping schedules and instruction
• Works closely with supplier, inventory, purchasing, end users and freight forwarder teams to resolve OS&Ds (overages, shortages & damages) issues
• Works closely with clearing agents in the country to make sure equipment and parts are cleared smoothly without paying any demurrages & penalties
• Participates supplier consolidations, national agreements and supplier process improvement initiatives
• Initiate and Participates in an effective cost improvement and savings program
• Actively participate in Department’s initiatives, process & system implementation
• Maintain the accurate and up to date Procurement Reports as required and submit it in a timely fashion
• Maintains familiarity and compliance with corporate Supply Chain policies and procedures
• Consistently follows Supply Chain Policies, Procedures, Processes, and guidelines
• Familiar with Standard Material Management System such as Oracle, Maximo or similar
• Familiar with relevant International Business practices, Incoterms, and Thailand’s Tax Exemption Privileges
• Skill in standard Microsoft program such as MS. Outlook, MS. Excel, and MS. Words
• Fluent in speaking, reading, and writing in English and Thai
• Bachelor's degree from four-year college or university
• Minimum three (3) years’ solid experience in both of Domestic and International Procurement for Technical parts
• Experience in dealing with Freight Forwarding Company and understand the concept of BOI/DMF privileges
• Experience in Oil and Gas business is preferred but not essential
• Procure, expedite and coordinate deliveries of parts, services, equipment and supplies
• Support outage planning and execution through effective pre-planning involvement, procurement and coordination of deliveries and staging
• Provide procurement and delivery support at the office or on-site in the field, for routine as well as emergency needs
• Develop Bills-of-Materials in the CMMS system for critical assets
• Identify and establish preferred vendors for parts and services in key locations within region
• Maintain accurate record keeping of procurement activities and publish monthly reports on procurement KPI
• Update CMMS and ERP systems with relevant procurement data such as cost, suppliers and parts information
• Comply with all applicable regulatory and Praxair standards in execution of procurement responsibilities
• Minimum 5 years of experience in a purchasing support role within an industrial manufacturing environment
• Proven knowledge of Mechanical, Electrical and Instrumentation spare parts components and nomenclature
• Proven experience in CMMS systems (such as Infor EAM) and ERP systems (such as J.D.Edwards)
• Understanding of regulatory and industry standards for procurement
• Excellent communication, team interaction and presentation skills
• Proven ability to work independently as well as lead/participate on cross functional teams
• Proven experience as a self-starter who effectively manages multiple tasks and achieves results with minimal supervision
• Proven experience in computers and standard software packages (MS Office, E-Mail etc.)
• Associate/ Bachelor Degree in Business Administration, Information Technology or Engineering
• Certification in Procurement or Supply Chain Management
• Proven knowledge of Spare Parts Management and Planning & Scheduling processes
• Engage and facilitate procurement for multiple functions within Amazon: Operations, Facilities, Engineering, HR, Health & Safety, Transportation and IT
• Manage cost reduction efforts for goods and services for the site
• Manage and implement both operational and strategic large scale contracts with suppliers in line with company policies and procedures, whilst educating the business on these areas
• Strong indirect category experience in Procurement, ideally within a large scale, fast paced Retail Distribution, Production or Manufacturing environment, ideally with experience in Procurement function management as a stand-alone or functional manager for materials and services
• Analytical, data driven approach with an attention to detail
• Computer literate – advanced knowledge of software programs (i.e. MS Excel, Access, Outlook, and Word)
• 2+ years in purchasing required, 2+ years in finances/accounting preferred
• Microsoft Office Suite proficient
• Deltek Costpoint experience preferred
• Act as focal point of contact for all new launch site business owners
• Ensure availability of all needed services to new site by implementing standard solutions where applicable or source regional/ local solutions when necessary
• Manage vendors to ensure timely deliveries and quality compliance
• Build effective stakeholder relationships, ensuring a high service level in terms of quotations and lead-times
• Very strong communication skills (local language and English)
• Good understanding of standard procurement & industry standards
• Oversee the preparation and revision of contracts that involve the purchase of IT goods and services
• Coordinate IT contract workflow and lifecycle – from contract selection, contract negotiation and execution, through extension, amendment, termination and retention for various business functions
• Oversee administration of contract approval process from negotiation till execution
• Work with vendors to obtain agreement on basic standard terms and conditions
• Prepare contract briefs and revisions summarizing contractual requirements
• Track authorizations and correspondence
• Maintain detailed and organized files
• Prepare contract change notices, monitor contractor network access, including the reporting and status of contractor and owner deliverables
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules etc
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contract meetings
• Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations (i.e. SOX compliant)
• Track internal and external correspondence and associated follow up deadlines
• Analyze and mitigate contractual risk
• Provide contract summaries and ensure contract execution in accordance with company policy
• Interact and communicate effectively to all levels of the internal organization, including executives and with external vendors
• Bachelor’s degree in Business or related field required
• Minimum 6 years of experience in related field
• Excellent verbal, written communication, problem solving, and decision making skills Must be self-starter, detail-oriented, ability to prioritize assignments and meet deadlines Must have intermediate or above working knowledge of desktop computer applications including Microsoft SharePoint, Excel and Word
• Prior experience in ticketing systems (i.e. BMC Footprints) a plus
• 2-4 years of PeopleSoft ERP experience a plus
• Support Communications team with day to day procurement activities (HGCLP, shopping carts, purchase requisitions, goods receipt, and payment issues)
• Shepherd all procurement related requests through the process to ensure quick turnaround
• SME for all things procurement related (requirements, processes, systems and issue resolution). Assist Communications team members with any questions or issues through resolution
• Build relationships with and act as point of contact with Aero Procurement (Buyers, Commodity managers), Accounts Payable and Vendors regarding PO’s, invoices, and issue resolution
• Track blanket PO’s ensuring enough funds are available and PO’s to not expire w/o another in its place
• Create and own Communications Sharepoint Administration
• Keep procurement custom lists up to date with most current information
• Assist all Communications team members with questions or requests regarding Sharepoint
• Continuously look for ways to improve current toolset and bring efficiencies to all procurement and Sharepoint processes
• Train Communications team on new or existing processes as needed
• Problem solver with the ability to search out and resolve issues in a timely manner
• Service minded SME who can help guide the Communications team through complex processes
• Excellent interpersonal skills and capable of establishing strong internal/external relationships
• Experience building, improving and maintaining processes
• Basic financial acumen and budgeting
• Can work in ambiguous situations
• Thrives in a complex, matrix organization and fast paced environment
• Six Sigma Greenbelt certified
• Thorough knowledge of SAP, EBP and Sharepoint as well as Microsoft suite products (Word, Excel, PPT and Outlook)
• Excellent spoken and written communications in English
• Release and negotiate direct purchases of materials utilizing MRP functionality
• Work with the material planning and manufacturing teams to ensure production requirements are maintained while limiting on hand inventories
• Ensure continuity of supply while escalating constraints as appropriate
• Develop and maintain effective business relationships with all supplier partners
• Implement cost reduction strategies and maintain cost baselines
• Management and implementation of all engineering change requests
• Manage reverse logistics for failed and suspect materials
• Maintain MRP material system set-up
• Develop a good understanding of the products, the supply base and the associated technologie
• Keep abreast of current and emerging technologies as well as their business implications
• Work closely with the supplier quality team to ensure all supplier meet IMAX quality expectations
• Interfaces with Product Line Planning Manager in order to plan and prioritize purchasing activities to support the Product Line. Act as the focal contact person for all supply chain & finance initiatives at the location
• Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier. Tracks acknowledgement of order by Supplier
• Prepares and communicates shortage and backlog reports, and provides visibility of other potential interruptions to internal customers
• Enquires and tracks with designated Supplier and confirmation of System Lead Time, Delivery Date and Cost
• Reviews, updates and maintains Open Purchase Orders until closed. Reports Supplier non-conformances
• Follows up System Action Messages in a timely manner. Prepares return documentation to Supplier
• Ensure Adherence to Schlumberger approved Supplier agreements/contracts
• Leads finance and Logistics staff in resolving reception and invoice discrepancies
• Prepares Non-BOM Purchase Orders within System as directed by the Procurement Manager or Procurement Leader
• Identifies opportunities and implements actions to continually reduce wasted time, money and resources form assigned tasks
• Complies with all Schlumberger and local procedures applicable to the job function
• Employees may be assigned other duties, in addition to, or in lieu of those described above, according to the needs of the location or Company
• Work with all relevant parties in the consolidation, reduction and rationalization of the local supplier base
• Specific deliverables of the position
• Accurate and timely preparation of Purchase Orders
• Tracking and update of Open Purchase Orders from approval through to closure
• Immediate reporting of non-conformances with follow up until resolved
• Key Performance metrics that relate to the job
• Product Line on time delivery
• Purchase Order accuracy
• Non-acknowledged Purchase Order line reporting
• Past Due Purchase Order reporting - Shipping cost
• Minimum Bachelor’s Degree in Supply Chain, Manufacturing or Engineering
• 3 years of professional experience as a Procurement Specialist
• Interpersonal skills including; High collaboration with others, Managing Change, Negotiating and Presentation
• Advanced knowledge in MS-Office
• Expert level English written and verbal communication skills
• Must have good Leadership and management skills
• Must be Analytical and structured and be able to influence change
• Performance management capability
• Ability to demonstrate principled leadership with sound business ethics and consistency with principles, values, and behavior
• Candidates must be able to legally work and reside in the US, without sponsorship
• Knowledge of Oilfield terminology and business practices. Oil & Gas Industry exposure
• Ability to work in global distributed setting, previous international exposure
• Issuing requests for quote and conduct negotiations and supplier selection for project demand
• Release of purchase orders, obtain supplier acknowledgements and ensure incorporation of contractual requirements
• Ensures updates of data in JD Edwards system in order to support project calculation with reliable material cost data, quotes and Lead-time data
• Placing and managing orders with external suppliers as well as internal suppliers
• Resolution to issues pertaining to pricing related invoicing issues
• Work closely with multi-departments and/or cross-functional areas to troubleshoots and resolves problems on Purchase Orders
• Reviews and analyzes Engineering changes with each supplier regarding cost impact
• Several years of work experience in Procurement preferred in Rolling Stock
• Technical knowledge and expertise of electrical components
• Advanced knowledge of MS Excel
• Excellent knowledge of JD Edwards
• Execute and coordinate day-to-day procurement activities for acquisition of goods, services, and works, encompassing but not limited to verifying technical specifications or terms of reference, preparing letters of invitation/requests for quotations, overseeing evaluation processes, drafting evaluation reports, contracts, and minutes of contract negotiations, and ensuring all procurements are carried out in accordance with procurement regulations and the conditions of the grant and implementation agreement
• Assist with advertising, correspondence, bid receipt, and bid opening for all procurements, strictly in accordance with agreed procurement procedures
• Assist in maintaining a database of companies expressing interest in the Program’s procurement
• Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, assisting with contract amendments, and ensuring completion of works and delivery of goods
• Monitor and report on procurement implementation status and progress of ongoing contracts. Maintain procurement and contract files
• Minimum 3 years of experience working as a procurement professional
• Good understanding of procurement processes, procedures, and best practices
• Proactive and quick learner; demonstrated ability to work on a team
• Previous experience working with international development institutions’ procurement procedures is an added advantage (World Bank, USAID, or Millennium Challenge Corporation)
• Strong skills in Microsoft Office - Outlook, Excel, Word, and Project
• Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws
• Oversees, directs, coordinates and prioritizes the daily activities of assigned area of the Production Planning Inventory Control Department and staff
• Creates a build plan based on marketing sales plan; and ensures build plan is met and that finished goods are shipped on time
• Keeps an accurate record of total raw material/component lead-time (vendor, receiving and quality assurance) and total product lead-time (all of the above plus staging, production, and in-process and final testing). Maintains this data in Formal MRP II system
• Generates and maintains a work order and planning schedule from the master schedule for responsible products; maintains appropriate inventory levels and purchases appropriate order quantities; and maintains accurate records of all materials, components, work orders and purchase orders. Maintains this data in Formal MRP II system
• Generates purchase requisitions for materials needed to ensure schedules are met; interfaces with vendors under span of control; maintains established safety stock levels; and follows-up on purchase orders to ensure timelines are met
• Tracks vendor delivery performance and reports problems to supervisor or manager; maintains purchasing history files
• Develops, with the Supervisor of Production Planning or PPIC Manager, a daily production schedule that will enable promised ship dates to be met with the available labor and equipment resources
• Works with production, laboratory operations, warehousing and quality control personnel to ensure build plan is met
• Provides support, direction and coaching to subordinate employees in the areas of training, disciplinary action, problem resolution, planning, and work assignment delegation
• Ensures project deadlines and performance standards are established and met
• Responsible for maintaining various aspects of Formal MRP II planning system (e.g. item masters; bills of material; lead times; routers)
• Participates in annual budget process and updates manufacturing standards as applicable
• Class A” MRP II planning systems
• Manufacturing planning and purchasing methods and procedures
• Pharmaceutical SOPs, cGMPs standards, guidelines and practices
• Business and personal computer hardware and software applications
• Business English usage, spelling, grammar and punctuation
• Supervision and training practices and methods
• Recruiting, interviewing and selecting applicants in accordance with established employment practices and methods
• Current Company policies, practices and procedures, including safety rules and regulations
• Sales and operations processes (SOP)
• Analyzing and troubleshooting problems, identifying solutions, recommending and implementing methods, procedures and/or techniques for resolution
• Creating, planning and implementing goals, objectives and practices for effective, efficient and cost effective management of allocated resources
• Responding to routine inquiries, complaints or conflict/resolution situations from management, employees and vendors/suppliers
• Communicating clearly and concisely, both orally and in writing
• Managing multiple projects, duties and assignments
• Interpreting and applying Federal, state and local policies, procedures, laws and regulations
• Directing, coordinating, delegating assignments and reviewing the work of assigned department personnel
• Establishing and maintaining cooperative working relationships with others
• Ensuring compliance with all Company policies and procedures, including safety rules and regulations
• Management of procurement of direct and miscellaneous materials. Utilize JDE, MRP and associated process order management to support the production plan in both API and Pharmaceutical operations
• Monitor changes to production schedule and assess impact on inventory and direct material procurement. Communicate to all relevant stakeholders
• Management of inventory to ensure optimal material availability while minimizing potential obsolescence
• Liaise with all internal departments to support new product introduction, technical transfers and commercial manufacturing. Ensure quality and finance compliance in all transactions
• Perform all transactions in a timely and efficient manner. Support the monitoring and optimization of all site KPIs affected by the buyer position. Ensure that all transactional procurement operations performed are in compliance with the required ethics, standards, policies and procedures and completed within the relevant Grants of Authority
• Manage interactions between suppliers and accounts payable to resolve any issues or difficulties involved in the procurement of materials for which the position is responsible. Act as a site contact for external issues with the Site Global Procurement Representative
• Format, write, deliver and review documentation in line with the standard approval process for SOP’s, training materials, change controls related to the role
• Comply with MSD Global Policies, Procedures and Guidelines, regulatory requirements and execute current Good Manufacturing Practices (cGMP) in the performance of Day to Day activities and all applicable job functions
• May be required to perform other duties as assigned
• One to two years of previous experience in purchasing/procurement required
• Basic understanding of accrual accounting
• Demonstrated ability to build and maintain relationships with individuals across the business
• Bachelors degree or relevant experience preferred
• Stops and/or reports any unsafe work or conditions
• Follows safety & environmental policies and procedures
• Participates in industrial hygiene, medical surveillance and behavior based safety programs
• Managing RTV purchase order placement and administration
• Sourcing, negotiating, awarding and documenting purchases for materials and services electrical commodities
• Typical procurements will include commercial parts, build to print, and statement of work
• Initiate and manage Request for Information "RFI" and Request for Quote "RFQ" activities
• Preparing and executing Proprietary Information Agreements "PIAs"
• Conducting price analysis and supplier negotiations for price, schedules and terms & conditions
• Preparing POs in PRISM and PO documentation in SAMS in accordance with company directives and SAS work instructions
• Post-award management in accordance with company policy and procedures, directives and SAS work instructions
• Follow-up with Supplier on purchase order receipts; Support confirmation of purchase order acknowledgements
• Support maintenance of accurate purchase order data to include
• Minimum of 2+ years of related experience in a subcontracts/procurement role
• Experience with SSOWs, program schedules, line of balance and other types of contractual documents
• Experience with subcontract compliance with Public Laws, Raytheon policies, Federal Acquisition Regulations (FAR/DFAR), and ITAR and import/export requirements
• Experience working with FFP subcontracts
• Experience with cost and price analyses, source selection/justification
• Experience using computer system tools (Microsoft Products, SAP (PRISM), EPAD, supplier management tools)
• Experience / Knowledge with US government Prime Subcontractor Supply Chain procurement processes / requirements for compliance to DoD contract requirements
• Must be able to obtain a US Government Security Clearance within one (1) year of start date
• Use standard computer systems focused on supplier management processes (SAP)
• Use of electronic PO documentation package systems (Raytheon EPAD)
• Knowledge of Return to Vendor "RTV" processes
• BS / BA degree from an accredited university with a major in Business Administration, Supply Chain Management, Contract Administration, Engineering Technology, or other related discipline
• Education/Experience - Qualified applicants must possess one of the below
• Understanding of supply chain operations and inventory management
• Proficiency in Google Products (inc Sheets, Docs, Drive & Gmail)
• Proficiency in Microsoft Office products (incl. Excel, PowerPoint, Word)
• Monitoring the daily operations of procurement activities and reporting progress to the Senior Procurement Specialist
• Review and approve invoices as required
• Managing and conducting regular supplier feedback and performance assessments
• The successful candidate is likely to have in excess of 1 years’ experience as a Buyer or similar role
• Fluency in spoken and written English and Italian is essential. French language skills would be beneficial but not essential
• Previous experience in procurement in support of Airport Fueling Operations and knowledge of the supplier base would be advantageous
• Experience in managing both goods and service provision contracts is preferred
• Excellent written and oral communication skills is essential. Ability to communicate at all levels
• Strong negotiation skills are essential
• Experienced PC User, familiar with MS Office, email, internet is important. Good working knowledge of Oracle would be advantageous
• Maintain SPR rating, increase on-time delivery, minimize delivery non-conformance
• Manage supply base to ensure minimal past due situations and monitor inventory levels to ensure parts availability for customer satisfaction
• Negotiate and implement LT30 and POD inventory initiatives with supply base to optimize inventory levels
• Obtain new model parts availability by working closely with suppliers to ensure on-time delivery of latest design level by unit release dates
• BA/BS degree in Business or equivalent
• 2-4 years of experience in a business environment
• Proven ability to plan, organize, schedule, and coordinate activities based on an evaluation of work needs and an estimation
• Procurement background preferred
• Proficiency in Word, and Excel. PeopleSoft experience preferred
• Understanding of industrial manufacturing and distributor operations
• Basic understanding of legal and commercial laws and procurement tactics
• Basic negotiation and conflict resolution skills
• BA/BS – Business Administration, Finance or Purchasing
• 1-2 years Purchasing experience or equivalent business experience
• Negotiate major subcontracts, meeting or exceeding target cost
• Analyses cost and quality of products and quotations, and selects or recommends suppliers
• Order placement and delivery scheduling
• Follows-up with suppliers in order to meet 98% fill rate
• Obtains certifications of delivery and verifies correctness of order
• Maintains records of vendor performance
• Effective administration of the procurement function by following established corporate and internal standard operating policies and procedures
• Receive, review and process requisitions; prepare bid specifications and other necessary documents in accordance with company/department policy, procedures, terms and legal compliance
• Ensures products and services are purchased in the most cost- and time-efficient manner
• Negotiate contracts and lead sourcing events to support procurement requirement as needed
• Process department purchase requisitions and purchase orders
• Manage and maintain purchase orders workflow from issuance to utilization by Accounts Payable
• Assist in processing material receipts by business owners
• Work closely with Accounts Payable team to resolve vendor issues
• Provide user training for purchase requisition and purchase order procedures
• Work with business stakeholders to improve procurement processes
• Support auditors during year-end audits
• Develop reports to support analysis and management review of financial data
• 2-4 years working in a general procurement environment, preferable public company experience
• Ability to prioritize by urgency, and manage multiple projects in a fast paced environment
• Knowledge of purchasing methods and procedures and methods of analyzing supplies, materials and services
• Ability to speak and effectively present appropriate information to a variety of audiences
• Problem Solving skills - gathers and analyzes information skillfully and provide solutions in complex situations. Identify items requiring additional information or action
• Customer Service – Provide for quality customer service; appropriately respond and resolve complex situations/problems; responds promptly to customer needs, requests for service and assistance; solicits customer feedback to improve service and enhance existing procedures; responds in a timely manner; meets commitments
• Professionalism – approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibilities and takes accountability for actions
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives
• Comprehensive close process experience under public company reporting timelines
• Experience with ERP systems, Mid-level NetSuite (preferred )
• SOX experience
• Act as an authorized agent of the company with the responsibility to commit company resources through contracts and agreements for the procurement of goods and services
• Prepares and executes negotiated contractual documents and binding agreements
• Mitigates risks and issues. Initiates supplier improvement activities and provides results for integration into contracting strategies
• Source selection of suppliers to meet business and customer requirements in line with strategic objectives and organizational supply chain processes
• Document procurement decisions, create contract correspondence, and administer contract changes between the company and suppliers
• Negotiate pricing and all other elements of the contract terms and conditions
• Prepare and execute the negotiated contractual documents and all other pertinent or necessary binding agreements with suppliers
• Integrate and coordinate internal and external customer requirements to establish and document procurement requirements consistent with customer expectations
• Facilitate, integrate and document technical and business communications between Boeing, supplier(s) and customers. Works with complex procurement source selections
• Ensure compliance with all relevant Boeing procedures and contract requirements. Carry out regular supplier performance reviews
• Integrate activities with internal and external customers and suppliers to fulfill contract requirements and reconcile contract issues
• Manage contract terminations and closeouts
• Define performance expectations and establish relevant metrics. Gather and evaluate performance data. Meet with suppliers and Boeing partners to resolve performance-related issues. Develops improvement plans and monitors progress
• Negotiate and manage contracts at the direction of the Regional Purchasing Manager, for their responsible sites and/or functional areas
• Utilize Strategic Sourcing methodology (standardization, reduce demand, etc.) to identify, communicate and execute cost reduction opportunities in alignment with the strategy of the Category Managers
• Effectively develops the supplier base and manages supply chain partner performance and relationships
• Ensures contract compliance through monitoring of site/contract spend. Works to educate the sites on global procurement policy and guidelines
• Drives continuous improvement, and implementation of best practices to eliminate non-value added services and control costs
• Works with Procurement Expeditors to procure off-contract materials at the best value for the corporation. Works to minimize off-contract spending and increase no-touch purchase orders
• Effectively communicate with stakeholders to enable continuous site operations and deliver results in line with the organization’s business requirements
• Management and creation of quotes and contracts
• Procurement of all equipment orders from Equipment Specialists, Territory Sales Representatives and all internal/external customers, while maintaining an optimum inventory of items and determining an ideal source for purchase
• Manages invoices, prepares purchase orders, maintains equipment files, processes credits and returns, and tracks first payment
• Verifies orders upon receipt from the shipper and stages equipment for delivery or installation
• Coordinates the installation of equipment with the Service Department, Equipment Specialist, Territory Salesperson and the Customer
• References master data vendor price lists and creates equipment files and notes in CRM
• Manages all warranty claims, manufacturer repairs, and item maintenance
• Manages the parts life-cycle: ordering, receiving, invoicing, returns, and inventory management
• Works closely with TechEdge Service Coordinator(s) for all resource and project planning
• Associate’s degree or above with general business or accounting concentration preferred, or 2-5 years equivalent experience
• Has strong organizational, planning, and multi-tasking skills, demonstrates sound judgment and excellent decision-making abilities, and shows a great attention to detail
• Possesses strong interpersonal and communication skills, both written and verbal
• Ability to positively contribute to the Branch team environment by taking initiative to learn and improve upon skillsets
• Uses technology with efficiency, including Microsoft 365 and SAP CRM and ECC platforms
• 1-3 years previous experience in the Dental Industry
• Previous working experience with project management
• Bookkeeping/accounting experience preferred
• Where required, liaise with Suppliers in conjunction with the ResMed quality management system
• Assist in Procurement Operations administration activities where required, including
• Create purchase orders as required
• Maintenance of data in ERP and other business systems
• Where requested, forward change note information to suppliers, obtain acknowledgments, update files and communicate as necessary
• Perform activities relating to returning defective products to suppliers
• Provide general administrative assistance to Category Management team where required
• Identify and implement cost reduction opportunities. Assist in the negotiation of best price / delivery and quality for products and services purchased
• Maintain supplier relationships in designated category / area of expenditure
• Maintain thorough knowledge of ResMed’s Quality system, to work within established policies and procedures, review and assist in correcting these as required and be able to clearly communicate these requirements to suppliers and other personnel
• Other tasks & responsibilities as assigned
• Applying a range of skills to manage supplier relationships
• Negotiation and strong Interpersonal skills
• Ability to use Microsoft Office software
• ERP system proficiency in Procurement related modules
• Ability to work under pressure and prioritize as necessary
• Work with the Product manager to meet the product line goals for the region and company
• Understanding of supply chain concepts and maintenance of MRP inputs at the item level
• Timely execution of MRP buy lists for externally purchased items
• Assist the local sales teams on quoting and sourcing of items
• Replenishment order maintenance including expediting and invoice reconciliation
• Management of inventory investment to a budget
• Management of inventory service levels and available inventory to support sales
• Maintenance of material part numbers and vendor records
• Accountability for project work generated both within and outside the procurement department
• Create, issue and maintain purchase orders and ensure receipt
• Negotiate and Follow up on delivery schedule
• Resolve invoice discrepancies and paperwork errors
• Report delivery status, issues and propose solutions
• Work closely with the many internal customers ensure timely availability of MRO
• Actively interact with
• Up to 2 years of college coursework is preferred or equivalent professional level work experience
• Solid computer skills using Microsoft suite of products as well as company database
• Procurements for new hardware/software and maintenance renewals on hardware/software
• The request for these actions should come from the APMs
• Verify with BMD that funds are available
• Create SOW or PWS to include technical specifications of the products to be purchased
• Perform Market Research in obtaining quotes from vendors
• Create Brand Name Justification (if required)
• Create Limited Source Justification (if required)
• Submit documentation to BMD, who will review and submit to the contracting office
• Assist the government by obtaining pricing for upcoming procurements
• Work with the team to provide guidance to the government on procurement options
• Maintain records of the procurements made on behalf of the government
• Candidate must have a BS degree or 4+ years of experience
• Familiarity with the Microsoft Office suite
• Experience with Federal Acquisition Regulations (FAR)
• Understanding of mission objectives and technical feasability
• Experience working in federal government contracts
• Assist with execution on strategies related to a variety of Procurement categories (goods and services)
• Drives positive results throughout the organization by supporting the project execution and procurement function
• Build strong relationships with suppliers and internal clients. Heavy cross-functional interaction
• Provide various reporting and analytics as required (i.e. inventory, spend profile, etc.)
• Administer changes SCM platforms as required to maintain accurate supplier records and new item specifications including, but not limited to, expediting the proper paperwork and track contract/price compliance according to SCM protocol
• Ability to gather data from multiple sources to develop Power Point or presentation material
• Potential to lead contract negotiations and manage with entry level categories
• Highly proficient in MS Word, Excel, Outlook and PowerPoint; ability to quickly learn and utilize various software platforms
• Four (4) college degree or equivalent years of industry experience in foodservice preferred
• Detail-oriented; strong organizational and time management skills; ability to balance multiple projects simultaneously
• Is resilient; recovers quickly from setbacks; stays positive and composed
• Regularly demonstrates the essential skills and techniques required of the work and effectively performs those duties and responsibilities in a way that positively impacts the business
• The purchasing specialist will create and place purchase orders with the appropriate vendors and track them, signing off when the supplies (Hardware) arrive and logging the information in their records
• Handling a moderate number of buying situations at the same time. These deals generally come to closure quickly due to their straightforward nature
• Engage in a number of negotiations with vendors and suppliers. He or she will work with other companies to find the lowest possible prices
• Must maintain positive relationships with their vendors
• For a large number of cost centers, is very familiar with the monthly spending patterns and is expected to identify exceptions and areas for potential improvement
• Performs analysis of monthly spending of a determined number of cost centers to identify areas for improvement
• Works on problems of moderate scope where analysis of situations or data requires a review of a variety of identifiable factors
• Full Command of English
• Strong project management skills (desirable)
• Strong influencing skills and negotiation skills
• Ability to ramp quickly
• Ability to effectively negotiate purchases
• Master’s degree in Supply Chain Management, Administration or Engineering
• Desired experience in ERP environments such as Oracle, Coupa, SAP, etc
• (Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation)
• Manage full procurement lifecycle of assigned programs (quoting, buying, monitoring)
• Sourcing/Procurement focal point for assigned programs
• Compliance with FAR/DFAR Requirements
• Minimum of 2 years experience in procurement/buying role or relevant experience
• DoD procurement experience and knowledge of Federal Acquisition Regulations (FAR/DFARS/TINA) and the ability to place POs over TINA dollar threshold
• Ability to lead formal negotiations (price, schedule and supplier exceptions to contractual flow down requirements, i.e. terms and conditions)
• Ability to perform effectively in integrated product team and virtual environment
• Use standard computer systems focused on supplier management processes (SAP-PRISM)
• Ability to filter information from multiple sources to drive innovative solutions
• Experience working with MS Word, Excel and PowerPoint, Raytheon tools and knowledge of supply chain processes
• Knowledge of distribution suppliers
• Monitors and ensures the fulfillment of inventory needs at distribution centers for assigned items and vendors for both stock and non-stock items
• Reviews pricing and quantity discounts to balance purchasing costs with inventory costs
• Tracks back orders and overstocks
• Continuously communicates with vendors on purchasing and shipment issues
• Communicates inventory and purchasing issues and opportunities with branches, distribution centers, and other corporate departments
• Communicates and assists in resolution of issues internally with marketing, regulatory and accounts payable departments
• Assists in reviewing special purchasing opportunities
• Processes purchase orders, verifies payables, and ensures accurate tracking of inventory levels
• Attends vendor meetings as needed
• Associate degree required; four-year degree preferred. Equivalent combination of education and work experience may be substituted
• Excellent organizational, decision making and analytical skills
• Must have the ability to work independently within a team environment
• Ability to learn the fundamental concepts, practices and procedures of inventory control and procurement
• Ability to recognize, define, investigate and determine a creative solution to problems
• Solid computer skills, including Excel and Word
• Ability to develop partnership relationships with suppliers
• 2+ years purchasing experience in related industry
• General knowledge of dental products
• Work with business and customers to develop and implement strategic plans that drive value for the category based on an understanding of business unit and customer needs, the supply market, spend baseline and evolution, and benchmarking.　
• Research, select, develop and maintain adequate sources of supply to ensure that the requirements of the category are met.　
• Balance strategy development with the tactical execution necessary to execute cost reduction and other value creation projects/ initiatives.　
• Develop and execute strategic, global, multi-year plans in coordination with Global Commodity Manager.　
• Analyze and execute various strategic sourcing levers that can be utilized to reduce Total Cost of Ownership and Total Landed Cost for the assigned commodity utilizing appropriate financial models.　
• Bachelor’s Degree in business, supply chain, engineering or related discipline
• 3 or more years of relevant experience in Planning, Procurement, Mill/ Plant, Product Supply, R&E or related experience
• Strategic planning skills with ability to develop cost effective and innovative sources of supply
• Outstanding quantitative and data analysis skills
• Strong project management and process improvement skills
• Problem solving experience in reducing total costs and improving processes
• Experience participating on or leading cross-functional teams working on Strategic Sourcing activities such as RFQ’s, Supplier Selection, Supplier Relationship Management, and Risk Assessment
• Federal and State rules and regulations, contract language, contract management Procurement Code
• Negotiating contracts
• Preparing and analyzing technical specifications and bids
• Strategic planning
• Project management and quality assurance
• Read, write and interpret contract documents and compliance reports
• Establish and maintain working relationships with contracted and governmental agency representatives
• DCS Policies and Procedures; data analysis principles; and research methods and analytical Techniques
• The preferred candidate will have a Master's or Bachelor's degree in accounting, auditing, procurement or project management or related field. An equivalent combination of post-secondary education or job-related experience may substitute for the minimum qualifications on a year for year basis
• Collect, analyze and consolidate information and data to support the EMEA Procurement operations
• Prepare weekly, bi-weekly and monthly reports by pulling and consolidating cross-SBU data and preparing reports (xls, doc, ppt slides)
• Support AOP/STRAP strategic planning and up to date tracking of goal delivery
• Track, follow-up and consolidate into standard format the core procurement activities, projects and KPI performance cross SBUs (Productivity, eAuctions, Project pipeline, AWPT, OTTR, PPM, MPO, HGR, VE, SSJ)
• Review performance data and analyse any variance with SBU POCs (core KPIs)
• Develop and improve dashboards, scorecards and reports ensuring cross-SBU and functional alignment with peers and individual business units
• Timely and accurate delivery of regular business performance reports to senior leadership that maybe daily/ weekly/ monthly
• Other Responsibilities and Skills
• Very strong analytical skills and business acumen, ability to determine root cause of issues (metric deviation/ process gap)
• Good understanding of the procurement function, initiatives and tools
• Data mining and analysis from OneSource, Ariba, TrackVia, SAP and other systems
• Close cooperation with SBU POCs, FE experts, also communicate with senior leaders
• Strong communication skills and ability to negotiate internally in order to get things accomplished in a timely manner by the involvement and contribution of stakeholders
• Willingness to operate in a diverse business environment while striving towards standardisation
• Should be able to manage multiple tasks simultaneously, while completing work within allocated time frames as individual contributor in the process
• A Bachelor’s degree with minimum of 5+years of experience in Supply Chain Management
• Excellent interpersonal and communication skills as the candidate will be working cross regions (US, EMEA & APAC) with all levels of employees up to senior leadership
• Strong data analytics and reporting experience (Excel, Power Point, Access, Microsoft products)
• VBA and SQL skills required
• Experience with ERP's (SAP, Oracle etc) and SQL, BI, BO
• Procurement background is highly desirable
• Exposure to Lean, Six sigma & Project Management is desirable
• Interfaces with Product Line Planning Manager in order to plan and prioritize purchasing activities to support the Product Line (for EMS only)
• Act as the focal contact person for all supply chain & finance initiatives at the district/location
• Reviews planned orders, creates requisitions for purchased items and manages the approval process
• Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier
• Tracks acknowledgement of order by Supplier
• Reviews, updates and maintains Open Purchase Orders until closed
• Reports Supplier non-conformances
• Follows up System Action Messages in a timely manner
• Prepares return documentation to Supplier
• 3 -5 years of professional experience in large or Multi National Company as a Procurement Specialist
• 3-5 years of Oracle experience
• High collaboration with others-Managing Change
• Negotiating-Presentation
• Ability to demonstrate principled leadership with sound business ethics and consistency with principles, values, and behaviour
• Interpersonal skills and Team player
• Pro-active, self-motivated and eager to acquire knowledge
• Problem solving and analytic skills
• Self-driven, Proactive, Systems Thinking
• Experience in procurement and related solutions and processes, preferably supporting or implementing Ariba products in a customer-facing environment
• Strong knowledge about ARIBA procurement solutions (e.g. P2P,P2O, upstream, downstream)
• Knowledge about SAP ERP system would be an advantage
• Demonstrated experience managing projects and executing against defined timelines
• Experience with Microsoft Office tools (PowerPoint, Excel, Word) - experience building executive level presentations in PowerPoint is an asset
• Compiles, analyzes and condenses data into a comprehensive presentation form
• Oversees the tracking and organization of various vendor documents
• Researches suppliers to obtain pricing and specifications based on corporate usage and specifications
• Contract administration and negotiation experience
• Creates paperwork necessary for the acquisition of materials and services
• Interfaces with internal customers to provide proactive customer service support
• Need to have experience with Procurement or Sourcing, not Buying
• Need to have experience with running RFP's, and putting Contracts in place
• Managing and negotiating/initiating contracts, will need a lot of experience with contracts
• Provides related administrative support to including, but not limited to, scheduling of appointments and relaying information to internal and external clients
• Procurement: Responsible for all purchasing functions related to the procurement of goods and/or materials as assigned including source selection, negotiation, order placement and follow-up. Manages order changes with suppliers to avoid cost and delivery delays. Negotiates prices and lead times with vendors that are not part of a corporate contract. Resolves all supplier issues related to quotation conflicts
• Supplier Trends: Analyzes and identifies supplier trends to determine corrective action plans which may result in looking for a new vendor. Monitors purchase price variances and resolves any issues with the vendor
• Customer Requirements: Coordinates purchasing activities between Gardner Denver management and customers to develop standard and nonstandard issues. Researches alternative vendors during shortage periods
• Other duties as assigned or required
• Bachelor’s Degree in management, business or related (or international equivalent), APICS certified preferred
• Proficiency in various computer software necessary including Microsoft Office, Excel and other DB programs
• 5-7 years material management/purchasing experience in a manufacturing environment
• Ability to easily interface with all levels of the organization, external vendors, etc
• Communicate effectively at all levels of the business
• Be a champion for procurement and related processes with the organization
• Leverage group spends and achieve the lowest Total Acquisition Cost
• Develop and guide suppliers within a specific category of spend ,towards providing added value processes, products and services
• Excellent negotiation skills – must be able to negotiate with A, B or C class suppliers, on your own or as part of a team
• 28th February 2017
• Relationship building – All vendors
• Enters procurement data into AX when required
• Owns Help Desk Ordering ticket assignment and SLA’s associated with delivery
• Uses other mechanisms for tracking status and issues related to procurement
• Reviews queue of inbound procurement requests
• Seek sourcing that saves Kofax money and improved delivery efficiency
• Assist with continuously improving the procurement process, working with Finance, Operations and IT
• Must be customer service-oriented, enjoy interaction with all levels of employee
• Ability to build relationships with and between people of different backgrounds
• MS Office (Word, Excel, PowerPoint, Outlook) proficiency to “power user” level
• Type 45+ wpm
• 2-4+ years’s experience
• Under general direction, reviews and negotiates standard and non-standard vendor contracts including but not limited to procurement contracts, professional services agreements, and purchase orders
• Ensures compliance with procedures developed as they relate to vendor contracts administration, and other contract related risk management and compliance issues
• Interface, communicate with, and educate company's associates in the performance of company’s Contract Review Approval, and Execution Policy and Purchasing Procedures
• Ensure appropriateness of contract revisions to company approved contracting standards
• At the direction of Procurement management, research, analyze, and track contractual financial obligations for accounting purposes
• At the direction of Procurement management, research and analyze contractual issues
• Compile, summarize and analyze data and facts regarding operations and other legal and business information as needed
• Propose solutions to problems identified for discussion by Procurement management
• Works closely with Legal Department
• Serves as the point of contact for both internal customers and vendors
• Required A High School or GED
• Preferred A Bachelor's Degree in a related field
• Preferred or equivalent work experience
• Required 3+ years of experience in Purchasing, Procurement, or Vendor Contracting
• Manage the order book to ensure all parts are delivered on time in full
• Implement sourcing standards including process & execution, synergies for cost out
• Drive productivity opportunities with supply base to deliver cost out goals
• Support commodity buys
• Analyse and track Supplier promise date accuracy and develop reports to ensure Supplier promise date adherence
• Drive effective sourcing plans to meet required delivery dates and create payment tracking and invoice analysis
• Relevant qualification in a purchasing/procurement subject or equivalent with some years’ experience in a similar role
• Verbal communications and interpersonal skills
• Identify and analyze operational opportunities in Logistics functions utilizing databases and systems, searching for improved service and cost reduction opportunities, and implementing solutions
• Maintain and develop working relationships with carrier representatives to support operational transportation needs
• Work with internal clients in a cross-functional team to meet performance goals and will assist in the facilitation of the weekly, monthly and quarterly performance reviews of key providers
• Create, asses and is engaged in managing supplier quality and performance to meet both strategic and tactical business goals
• Ability to prioritize projects and bring them to conclusion with in a timely manner
• Excellent analytical as well as oral and written communication skills
• Strong computer skills both PC’s , ERP’s and, data analysis
• 4 year college degree, 2 year associates degree or, a technical college degree is preferred
• BA or BS in business administration, procurement, operations, engineering or related field
• At least five (5) years experience performing inventory analysis, supply/demand analysis and reconciliation, and/or manufacturing scheduling in materials planning, scheduling, production control
• Must be able to read and understand manufacturing routings
• Must understand BOM (Bill of Materials) structures and supply/demand information related to sales order items
• Must demonstrate strong organizational skills and strong interpersonal skills and strong negotiation skills in order to interact with suppliers and co-workers in a matrixed environment
• Ability to travel nationally and internationally
• Reporting/dash boarding/performance mgt development
• Master data team setup, support, planning
• Stakeholder management/communications
• Process mapping
• Create and optimize purchase orders in SAP
• Provide process guidance and training to end-users
• Project communications
• Support and optimize vendor creation process
• Support PO process for operation agreements and capital projects
• Owning and coordinating the communication between the suppliers and the internal organization and finance
• Handle vendor complaints such as late deliveries and measure vendor performance, ensure availability
• Track and report key performance indicators (KPIs)
• Monitor the requisition, purchase order and goods receipt process flow through the systems
• Running adhoc analytics and KPI’s
• Assisting the Senior Purchasing Specialist with data analysis and process reviews
• Expediting RFQ’s, orders and overdue deliveries
• Vendor creations, updates and reviews
• Dealing with general supplier queries and enquiries
• Promoting a strong supportive working relationship with suppliers
• A completed higher professional degree and possibly additional procurement-related training
• 2+ years’ purchasing experience or experience in the P2P process, preferable procurement experience in area of services
• Ability to priorities duties and tasks
• Focus time on purchases with greatest value to booking.com
• Self starter and good networking and communication skills
• Good engagement and analytic skills
• Proficient in Microsoft Office & SAP
• Only candidate who are already eligible to work in the Netherlands will be considered!
• Reviews, interprets and analyzes contracts and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints as well as with corporate and client procedures. Monitors fulfillment of contractual obligations
• Responds to customer inquiries pertaining to modifications of existing contracts and facilitates all phases of contract management
• Prepares and evaluates proposals for new or continuation of existing contracts and makes award recommendations
• Analyzes amendments to existing contracts or requests for extensions. Provides recommendations of approval or alternate solutions to senior management
• Interfaces with Client Accounting and Team Finance on invoicing and insurance issues
• Accountable for administration and execution of Supplier Performance Management Program
• Ensures compliance with MSA and Work Order relative to specific workstream
• Process iProcurement requisitions (orders)
• Provides basic reporting for order activity, may include slicing through vendors, invoice, order type, etc
• In charge of updating the SharePoint site
• Ensure correct GL account code are used for all submissions
• Review documentation and escalate to Analyst if it doesn’t follow Xerox Corp guidelines/policies
• Responsible for accurate amounts being used/presented (especially $ amounts)
• Ensure process and workflow is completed, from beginning to end, including follow ups
• Active TS/SCI w/ Poly security clearance
• 1-3 years experience as a buyer supporting US Government Contracts
• Good oral and written communication skills and analytical capabilities required
• Leading Supplier interaction and collaboration with the SAS Program Team to manage build-to-print or SOW procurements
• Developing and managing Requests for Information (RFI), Requests for Proposals (RFP), and Requests for Quotes
• Leading supplier negotiations (price, schedules and terms & conditions)
• Managing Suppliers to meet Program requirements with the desired quality and delivery
• Preparing and executing Proprietary Information Agreement’s (PIAs) and Long Term Agreements (LTAs) as required
• Some domestic travel may be required (
• 4+ years of related experience in major complex assemblies or relevant experience in procurement/sub-contracts role
• Experience with reading and understanding drawings, specifications (including pulling drawings from SAS systems) and other engineering documents including complex SOWs
• Experience in leading formal negotiations (price, schedule, and supplier exceptions to contractual flow down requirements, as well as standard Raytheon Terms and Conditions)
• High proficiency in use of Raytheon tools (Microsoft Products, PRISM, PO documentation tool(s), Supplier management tools, Drawing management system) and knowledge of SAS Supply Chain processes
• Demonstrated ability to perform effectively in virtual environment with minimal supervision
• Proven experience in handling multiple decisions based on workload dispersion, program priorities, and Integrated Product Team (IPT) decisions
• Bachelor's Degree BS or BA (preferably in Business Administration, Supply Chain Management, Contract Administration)
• Partnering with SCM and Facility team to deliver the required goods and service for the best price and value in our facility nationwide, including identifying suppliers, evaluating vendor responses, negotiating commercial terms, managing risk factors, and evaluating vendor performance
• Innovating and simplifying processes of procuring equipment and service, with the goal of streamlining the launch process for new facilities and existing facilities
• Advocating the value of procurement and creating alignment with our partners (including SCM, Facility, Finance and others) through strong communication and partnership
• Assisting in the development of strategic sourcing for our fulfillment centers, including identification of potential new partners, negotiation of key terms, and value engineering
• Analyzing the total cost of ownership of existing and proposed equipment and service, including both capital and operational costs, and recommending key areas for potential innovation
• A strong background in procurement, ideally in Construction, Facility, or manufacturing environment, but other line of procurement business is also welcome
• Passion for detail, diving deep into data, and “getting it right”
• Flexibility, including the ability to prioritize in ambiguous situations to drive to the best overall result
• Ability to think both operationally and strategically to go beyond the numbers and think about underlying business issues
• Appropriate degree level qualification required
• CPM (Certified Purchasing Manager)
• People Management Experience
• Analysis Skill (SQL, VBA, etc...)
• Assist Global Procurement Organization through the lifecycle of Cloud solutions implementations (e.g. ARIBA, Fieldglass)
• Support the blueprinting process, gathering requirements and expectations
• Support the design process and leverage best practices as appropriate
• Assist in the development of processes and procedures which leverage solution functionality being deployed
• Actively Review solution release packages and validate internal usage
• Drive solution implementation and change management across various teams
• Speak to a variety of customers from different departments, at different levels and in large or small groups (e.g. product and innovation team, project manager, etc)
• Make independent judgments within own area of competence
• Quickly learn new procurement solutions innovations (e.g. ARIBA Guided Buying etc..) in order to present them credibly and confidently to customers
• Apply a broad knowledge of the procurement solutions (e.g. ARIBA, Fieldglass) to solve customer problems and challenges
• Gather solution and industry knowledge by leveraging the appropriate resources internally and externally
• Contribute to continuous knowledge tracking and development
• Synthesizes learning’s into a logical story using quantitative/qualitative data and/or sound reasoning
• Be eager to continuously increase knowledge and skills through formal training programs and on-the-job learning
• Proactively collaborate with teammates to anticipate and respond to issues that could impact solution delivery
• Execute with minimal guidance and show strong initiative
• Adapt style to changing circumstances
• Provide coaching and guidance to the procurement group and line of business
• We believe every employee is a talent and we want to reach your full potential
• Interesting non-working activities (volunteering, charity, sport events,..)
• · Source, negotiate and contract, with direction from the Senior Procurement Manager, for goods and services in allocated categories, to deliver quality and value to BI
• Align with the respective Business Partners and deliver best value/Total Cost of Ownership (TCO) to meet the business needs
• Implement the supplier relationship management process across allocated categories
• Develop and maintain effective business relationships
• Demonstrate purchasing know how, processes and policies
• Management and maintenance of the supplier base of assigned categories
• · Input/assist with relevant local/global functions, e.g. Global Sourcing Centre, Global Business Services, CorA, etc
• Understand BI structure and culture
• Implement a Claims Vendor Strategy in relation to pre/post contractual Claims Vendor Management and the sourcing of new Claims Vendors
• Adheres to the agreed Global Claims Vendor Management Best Practise
• Responsible for managing or sourcing Claims Vendors within the agreed authority levels
• Continuously monitors the performance of Claims Vendors to ensure adequate performance against agreed SLAs and engages, communicates with all stakeholders and seeks resolution on Claims Vendor performance issues
• Conducts analysis and monitors the Claims Vendor relationship value including operational risks and escalate where appropriate
• Promotes and communicates Claims Vendor policy, procedures and guidelines across the Claims Operations
• Collaborates with Claims Operations to ensure seamless delivery of the Claims Vendor Strategy
• Helps build and measure success against customer specific claims handling protocol and/or customer proposition service charter to ensure that we understand & fulfil the needs and expectations of our customers
• Preferred previous experience in the claims environment
• Good basic communication skills essential
• Awareness of relevant products and services
• Preferred Vendor knowledge within the designated market/line of business/claim type but not essential
• Preferred previous experience of legal and contractual framework
• Preferred previous experience of industry standards/benchmarks and protocols
• Basic level of experience in project and change management
• Is able to prove that they are able to understand the importance of a good customer proposition and articulate how they would respond to specific handling requirements
• Recognise the benefit of providing excellent customer service
• Be able to demonstrate that in their previous experience they have gone the extra mile
• Be able to articulate how to prioritise and work to deadlines
• Desire to learn and be flexible to business change
• Performs problem solving for non-complex issues with operations user
• Triggers catalog and buying guide updates when required
• Proposes documentation changes / improvements to process when required
• Ensures full compliance with HSE and TCC policies
• Participate in Continuous Improvement projects when required
• Familiar with procurement systems and systems management
• Good understanding of legal and commercial laws and procurement tactics
• Expertise in negotiations and contract/supplier management
• Proficiency in Word and Excel a must. PeopleSoft experience preferred
• 3 - 5 years procurement-related experience (MRO experience a plus)
• BA/BS – Business Administration, Finance or Purchasing with 1-2 years Purchasing experience or equivalent business experience
• Certified Purchasing Manager (C.P.M.) or equivalent desirable
• Processes internal purchase requests for IT related equipment including PCs, printers and peripheral equipment, as well as Facilities related furniture and fixtures. This includes comparing prices with designated vendors to secure the best value
• Issues and maintains PO numbers for vendor orders and reconciles PO numbers with invoices once received
• Validates and reconciles purchases and subsequent invoices for payment. This includes validating original requests, order placement, receipt in the field (shipping receipts), and vendor invoices
• Interact with technology and facilities vendors, as well as IT management to research, recommend, and execute pertinent policies and procedures
• Develops and maintains effective working relationships and ensures that all procured goods and services are delivered in a responsive and responsible manner
• Actively researches, evaluates, and recommend vendors who meet technology and facilities standards
• Maintains cost-effective purchasing by identifying and evaluating qualified vendors, obtaining bids, and negotiating best pricing
• Communicate effectively and efficiently with Bank personnel and vendors
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training
• Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description
• May be asked to coach, mentor, or train others and teach coursework as subject matter expert
• Actively learns, demonstrates, and fosters the Umpqua corporate culture in all actions and words
• Takes personal initiative and is a positive example for others to emulate
• Embraces our vision to become "The World's Greatest Bank."
• Associate’s degree in Accounting/Finance, Business, Economics, or combination of education and equivalent experience
• 2 years related experience; or an equivalent combination of education and experience
• Proficient in Microsoft Office with an emphasis on Access and Excel
• Working knowledge of corporate technology infrastructures, including network hardware, software and servers
• Category Management experience preferred
• Use category knowledge as well as market intelligence to support a +/-2% forecast accuracy
• Apply total cost of ownership while effectively managing all aspects of a contractual supply agreement
• Mitigate supply risk within the supply chain
• Utilize supplier relationship management to ensure the procurement of quality products at a fair price
• Own cost savings project(s) within one’s supply base that are related but not limited to specification optimization, order optimization, freight savings, volume, price, or negotiation-based savings
• Research & Resolve issues that arise within P2P (purchase to pay) process
• Lead data gathering, analysis, and opportunity assessment for one or more packaging categories, included but not limited to paperboard, resin based and metal
• Build relationships with supplier contacts while resolving payment, ordering, and supply issues
• Improving and clarifying pricing/quoting processes
• Resolve pricing issues within Right Angle Forecast System
• Support streamlined supply chain processes across the organization
• Effectively support item setup via the JIP (Just In Time) process for new material creation, while working with cross functional teams, including suppliers
• Proactively manages categories to help mitigate potential supply and quality issues
• Provide support for sourcing materials or services, savings projects, and procurement strategies
• Monitors and analyzes data to ensure adequate supply at competitive market prices
• Provides POV (point of view) updates monthly to communicate changes in pricing, market data, and CCRs
• Manages packaging across multiple systems, including JDE, SAP, and Right Angle to update, change, and monitor forecasted pricing and PPV
• Monitors vendor quality and service performance with internal customers. champions corrective actions and quality improvement initiatives with facilities, quality assurance, R&I and suppliers through our Supplier Excellence program
• Lead and implement process improvements, CCR projects, working capital, and inventory initiatives
• Experience in a highly collaborative, end to end process related environment
• Proven ability to analyze and problem solve complex situations
• Demonstrated experience in procurement processes, including contract reviews, buying activities, or vendor management is a plus
• Ability to quickly learn multiple systems that are utilized during everyday activities
• Entrepreneurial traits such as detail oriented, confidence, inquisitive nature, resilience, tenacity, high energy, self-reliance, independent thinking, a sense of urgency, persistence, drive, determination and professionalism
• Self-starter, structured and disciplined with the ability to prioritize and manage time effectively and remain highly organized
• Be a team player with the confidence, courage and influencing skills to champion change
• Bachelor level degree required
• 2+ years in Purchasing, Supply Chain, Packaging, Commodity Trade and/or Finance roles, prefer CPG experience
• Self-starter with a proven track record of executing in a complex, matrixed environment
• Experience in influence management, project management, creative problem solving and cross-functional team building skills
• Decision Making proficiency
• Strong written and verbal communication skills, including confidence with formal presentation of complex material in both small and large group settings
• Superior analytical skills and business acumen
• Experience using SAP or comparable ERP system
• Proficient computer skills to include, but not limited to, Microsoft Office Suite (especially Excel – vlookups, formula relationships, pivot tables, etc.)
• Project management experience in a corporate environment is a plus
• Mnimal travel required
• Additional responsibilities as requested
• Work closely with internal customers during tendering, negotiations, contracting and vendor management processes
• Identify and advise internal customers and supply management of commercial risks inherent in quotations and purchase orders
• Negotiate contracts with new and existing vendors, ensuring contract terms achieve benefit to the organisation and govern the long-term relationship with the supplier. Obtain internal concurrence. Ensure legal review approval is obtained in advance of any contract commitment
• Obtaining approval at EMEA/Global level for sourcing decisions being recommended under area/s of responsibility
• Support Supplier Development & Performance group (SD&PM) in resolving any significant supply issues relating to supplier delvivery & assurance of supply
• Define and manage local supplier risk profiles
• Minimize procured inventory obsolescence through vendor managed inventory programme. Support the management of supplier’s constraints and capacity related issues
• Prepare month end KPI reports, savings identified & realised, PPV, DPO, Supplier Diversity, Supplier concentration etc
• Actively lead in-group strategic sourcing initiatives, as directed by the Procurement Lead
• Support Material Cost Reduction, Freight cost reduction supplier lead time reduction and supplier partnership development
• Optimise supplier base to deliver improved quality and cost of service
• Develop plans for key local suppliers with application of appropriate sourcing strategy for spend category
• 3+ yrs experience in a comparable role
• SAP/ERP experience essential
• Good knowledge of systems e.g. Outlook, Excel, Word, JDE Purchasing system an advantage and AS 400 and SAP experience. Intermediate proficiency on Excel essential (pivots, charts etc)
• Knowledge of modern supply chain systems including ERP, e-procurement
• Stakeholder Engagement, Influencing and Management skills
• Responsible to process Procurement Requests (PR) and procure a full range of goods and services for DSD supported agencies in accordance with ICASS standards
• Receive PRs from DSD supported mission offices and Agencies and review for requirements and proper authorizations. Obtain revisions or additional information from the requestor as needed
• Conduct market research to determine availability and best value of requested goods and services
• Estimate costs and request quotations by phone, correspondence, published price lists and catalogs, or through RFQs in accordance with regulations
• Use techniques such as, but not limited to, price analysis, cost analysis, and/or cost realism analysis to establish a fair and reasonable price for requested goods and services
• Negotiate most favorable price with vendors and follow procurement method according to regulations
• Monitor the pricing markets and routinely identify and implement solutions that drive incremental unit cost reductions through additional sourcing and reduce risk to business continuity
• Manage the solicitation process by preparing the necessary documentation, follow with vendors, and ensure goods and services are delivered according to agreed terms and conditions
• Bachelor’s Degree in Management, Business, or similar is required. Experience may be substituted for education
• A minimum of three years UAE experience in purchasing/procurement/contracting or financial operations. UAE experience is preferred
• Level IV (Fluent) Speaking/Reading/Writing English is required
• Must have demonstrated computer skills in MS Word, Excel and Outlook
• Must possess strong customer service and communication skills
• Must have good negotiating skills and must be adept at cultivating contacts with local landlords and government officials
• Must be able to analyze information and evaluate results to determine the best solution and/or direction
• Must possess strong interpersonal skills for dealing with mission personnel and outside contacts
• At least 3-4 years’ experience in Procurement
• Must be able to take initiative and work independently
• Must have good understanding of Category Management
• Strong knowledge of MS Excel and Outlook
• Engineering deliverables to the Doc 3 planning
• Operational requirements
• Supplier CDRLs
• Financial control / reporting
• Collaborate with other functions to ensure project success by representing Procurement at meetings
• Non-conformance issues
• Inventory Control issues
• Interface between the Project Core Team and Procurement
• Work autonomously to resolve problems and escalate critical issues
• Report into the project the activities and actions being taken by Procurement
• Support any function with Supplier related issues (first contact point)
• Lead the Procurement activities within the Change Management Process
• Obtain functional inputs and requirement
• Attend various meetings across the business and report accordingly
• Relevant experience in a previous role, within the manufacturing industry
• University degree or equivalent through experience, complemented by a demonstrated track record of success
• MCIPS qualification preferred but not essential
• Good business partnering skills
• Strong analytical skills and financially numerate
• Fluent in English, Russian and Latvian
• Early exposure and experience of class-leading procurement processes
• Effective in dynamic environments, understands and attends to detail (without getting stuck in the weeds), problem solver, enthusiastic, assertive, and hands on
• Ability to quickly establish credibility and rapport with key stakeholders and work well in a highly collaborative environment; draw on the expertise across the business and synthesize input from a wide variety of sources is essential
• Strong project management, analytical/numerical and communication skills to facilitate meetings
• Ability to track and follow-up with multiple stakeholders, ensure timely deliverables, and resolve issues and address key decisions
• Ability to work flexible working hours due to global M&A integrations and occasionally maintain extended work hours during critical project times
• Up to 50% travel (domestic and international) as required. Some prolonged international travel may be required to support specific transactions
• Keep up to date on Procurement best practices, tools and innovations through formal or informal study, reading business and professional publications, networking and participation in professional organizations

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