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Canva for Academic Presentations and Posters: Creating a Scientific Poster with Canva

  • Getting Started
  • Basic Editing
  • Additional (Fun) Tips and Tricks
  • Creating a Scientific Poster with Canva

Using Canva to Create a Scientific Poster

Canva is an excellent option for creating posters for presenting scientific research. To create a poster:

  • Log into Canva ( www.canva.com ). See the "Getting Started" tab for information on setting up an account.
  • Click Create a Design .
  • In the search bar, type " poster ." Select the size you need. Keep in mind that landscape (where the width is greater than the height) is better for posters that will be viewed online.
  • If you need to, you can resize your poster by clicking the Resize button in the upper left. (NOTE: if you are presenting your poster at a conference, check the required dimensions before starting your project.).
  • Use a design template (by browsing through them using the search button) OR start with a blank design .
  • If you have a lot of charts and graphs, you might want to start with a blank design.
  • Add text, elements, and graphics. Drag them around to arrange them on the poster. As you drag items around, the system shows gridlines to help you align elements. 
  • Keep in mind that the size of your poster will be much bigger than your screen. Slide the percentage bar at the bottom right to 100% to zoom into full size. The text should be large enough to read from 5 feet away .
  • You can print your poster through Canva, or download it to a PNG file and have it printed elsewhere.

canva research presentation

YouTube Video

This YouTube video gives a great overview of using Canva to create a scientific poster.

Additional Instruction

  • How to Design a Research Poster Using Canva (Chris Lysy)
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How to design a research poster using Canva

How to design a research poster using Canva

Today’s post is about designing research poster presentations using Canva. Even if you’ve never created a research poster in your life, I think this post can really help you get a solid jump on your next design.

Because ready or not, it’s happening. After a long COVID-19 break, a bunch of evaluation conferences are going to be live again. And with live conferences you also get actual live presentations. And you also get those big poster presentation nights.

In this post:

  • I’ll show you how to create a research poster, including a new approach I really appreciate.
  • Grid based design and why planning your poster in content blocks is a good idea.
  • A bunch of alternative poster styles that use the same underlying grid.
  • Free research poster Canva templates, and some tools to help you design your next poster.

Designing Research Posters using Canva by diydatadesign.com

The research poster presentation mindset.

So imagine yourself in a room standing in front of a research poster surrounded by people just like you. The attendees at the session might be holding drinks and are continuously running into old friends. Some glance at your work and keep right on walking. Others might ask you a question or two as they peruse your poster.

And there you are, standing in front of your poster that you’ve agonized over. The one you had to carry in a big tube through a crowded airport and then inside a crowded airport shuttle.

A research poster isn’t some stand alone document or social media infographic. It’s your wingman. Your partner in crime. It stays by your side, supporting the communication of your work. A better poster design won’t just help you communicate, it can also make your time in that room feel a little less awkward.

The usual approach to research poster design.

canva research presentation

Most research posters tend to just be adaptations of a research paper. As such, a lot of academics will simply take their paper title and put it at the top of the research poster. They will then create sections on the poster that mirror the sections in their paper.

Ultimately they end up with a research poster outline that looks just like a research paper outline. This is definitely not my preferred approach to research poster design. But if this is the way that you decide to create your poster, at least take some basic steps to ensure it’s readable.

Years ago, Stephanie Evergreen and Chris Metzner created a quick little guide on how to design a research poster for the American Evaluation Association’s Potent Presentations Initiative. Definitely check it out . Especially if you just want to polish a poster you’ve already created.

How to create a better research poster in less time.

I really like the poster approach outlined by Mike Morrison .

The gist, if you don’t feel like watching the video, is that research posters should be designed more like billboards than infographics.

Because during a poster session there is a lot of competing information. So instead of trying to capture and retain the attention of just a few attendees, focus on sharing a very specific point to a lot of attendees. And then use a QR code to link to the full paper and other more in-depth information.

What is the standard size for a research poster?

Okay this is kind of a trick question. There are standardish sizes, but the people who decide on the size are almost always the ones putting on the conference.

In the past at least, the American Evaluation Association has required a square 44 inch by 44 inch design. Other common sizes include 36 inch tall by 48 inch wide and 42 inch tall by 56 inch wide.

But before you start designing, always check the specific conference’s website and follow their design guidelines.

A research poster design process using Canva.

So for my research poster designs I’m going to use Canva.com .

Research Poster process

Instead of starting with a base template, we’ll just click on the “Create a design” and click custom size. I’ll be creating a square 48 inch by 48 inch poster.

Creating a custom design size in Canva.

Designing research posters with a Grid.

Research posters pose a layout challenge. Everyone gets the same amount of space, you just have to choose how you will use that space.

I’ve created a couple of basic grids to use with my 48 inch square research poster. The grids themselves are just a series of square shapes.

A 3 by 3 grid is going to give me 9 total blocks.

Creating a 3 by 3 grid in Canva.

A 4 by 4 grid is going to give me 16 total blocks.

Creating a 4 by 4 grid in Canva

The more blocks you have, the more flexibility you have in your design. But it also increases the complexity. Just remember that there is still a lot that you can do even with the simplest grids.

Using content blocks to design your research poster.

I like to consider each square in my grid as a content block. I can order my overall design by changing the colors of individual blocks, or by deleting them.

Let’s say I want to create a large 2 block by 2 block panel for my big message. I just delete those four blocks in the upper left corner.

Tweaking your canva grid.

Now I can start designing by adding content.

Adding Content to your Canva grid.

Since I’m not at the point where I have the content all figured out, I can either fake some content or use some Lorem Ipsum filler text. There are some fun ones on the web you can find with a Google search. For my templates I’m using some filler text from Office Ipsum .

Template with filler text.

What size font should I use on my research poster?

I’ve seen some guidance that you should use at least 24 pt fonts. I usually bump it up a bit more.

I’ll use a body font, one or two sub heading fonts, and a large main message font. For me that ended up being 32 pt, 48 pt, 64 pt, and 128 pt. I also just used Open Sans (as it’s a really versatile font and I plan to just share out the templates).

Research poster examples.

Okay, so now I’m just going to play around with the grids and different content types. None of this from a real presentation, but I think you’ll see the utility.

Let’s start with the 3 by 3 grid.

This one is really simple, it uses 4 blocks for the big message content in the top left. It uses 2 blocks for the sidebar 1, 2, 3, content. And it uses the final bottom three blocks to expand on the image.

3 by 3 grid research poster version 1

Here is an alternative. It uses the same amount of content, but the order is switched around. I also added a different visual element to highlight the message in the middle.

3 by 3 grid research poster version 2

Here is a third alternative. It uses a little less content (The 1,2,3 sidebar is reduced by about 225 words) but uses a big of negative space and color to make the big message stand out.

3 by 3 grid research poster version 3

There is no perfect one way to create any design. Try different things out, pick the one you prefer. Each orientation will likely change the way the information is perceived at least a little, even with the same content. If you don’t trust your eye, ask others for their insight. But just remember that everyone’s taste is a bit different.

Now let’s play with the 4 by 4 grid.

So with the 4 by 4 grid I’m just going to use a lot of made up text and images. I just want you to get a sense of how this works, and the kinds of things that you can do.

In this example we use a series of charts (small multiple). This let’s you share a lot of data but still make it easy to understand. Each chart and caption sentence uses 1 content block (out of 16). I used the two in the upper left for the big point. I used the two in the upper right for an image and the signature content.

4 by 4 grid small multiple chart research poster

Sometimes you’ll have a lot more text to share. This entire fairly word heavy research poster is still under 1,000 words. If you push your word counts too high, you’re going to start making your poster super wonky.

4 by 4 grid text heavy research poster

Perhaps you are more a qualitative evaluator or researcher. The design process here is similar to designing a photo collage or scrapbook. You’re basically just mixing pictures and quotes.

For this poster, the middle section takes up 4 blocks. Then there are 6 picture blocks and 6 text blocks. Each text block has just over 100 words (including the subtitle).

4 by 4 grid qualitative research poster

Finally, sometimes you just want to make a big point and shout it across the room. In this example I increased the font size to 250. We still have some smaller 100 word blocks on the bottom, but this poster is really designed to deliver a big point then lead your audience an external document or website.

4 by 4 grid billboard research poster

Research poster templates.

So do you want all the Canva templates I shared in this post? Including the 3 by 3 and 4 by 4 grids You can get access to them here :

Research poster canva templates

Want the PowerPoint Research Poster Templates Instead?

Since I used a few premium Canva stock images I didn’t feel comfortable sharing the Power Power Templates. But here is the thing. All you have to do is go into Canva and save the set as a Microsoft PowerPoint.

If you don’t have Canva premium just switch out any premium stock photos before you download. This will make it a free download and not violate Canva’s terms.

Canva download as PowerPoint.

Design tools that can help support the research poster design process.

Canva stock icons.

Canva has an integrated icon library. There are millions of icons which you can check out here .

Canva Images

Canva has an integrated stock photo library. You can also peruse the stock images here .

Canva Color Wheel

I wrote a whole post the other week on Color featuring a bunch of Canva tools . If you don’t already have colors set before you start your design, I suggest you check it out.

Canva Presentation Templates

Lots of research poster presentations also require handouts. Why not try making a simple slidedoc to go alongside your poster? Just use a Canva Presentation Template but add a bit more text. Enough that the person with the handout can read through without having you there to explain everything.

QR Code Monkey

Need to create a QR code for your poster? Here is a nice free site > qrcode-monkey.com

QRCode Monkey Screenshot

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How to Use Canva and PowerPoint for Presentations

Cover for Guide on How to Use Canva and PowerPoint for Presentations

Creating the perfect presentation design is a challenge that speakers often aim to achieve, only to find themselves lacking graphic design knowledge. Although high-tier options like Adobe Photoshop and Adobe Illustrator help users worldwide to put their ideas into pixels, the reality is they are not user-friendly interfaces for people outside the graphic design industry, namely business professionals, marketers, and educators. Hence, the need to find an alternative for making powerful graphics to use in our presentations – and here’s where Canva comes into the picture.

This web-based graphic design tool has quickly become the preferred choice of teachers, social media influencers, and small business owners due to its free-tier plans and pro plans at a convenient subscription-based fee. 

In this article, we will see how to use Canva presentation in PowerPoint and how to export Canva to PPT, to create visually appealing presentations.

Table of Contents

Canva vs. Microsoft PowerPoint: Pros and Cons for Presenters

Designing with canva, how to export a canva presentation to powerpoint, how to use canva-made graphics in powerpoint, final words.

Although presenters often see Canva as an alternative to PowerPoint, the reality is that they differ in one single aspect: Canva is a graphic design tool, whereas PowerPoint is a presentation design software. Some of the tools available in PowerPoint are not there in Canva, and vice versa.

Canva vs PowerPoint

Going into more technical aspects, here are the Pros and Cons of working with either software as a presenter.

Pros of Canva as a Presentation Tool

User-friendly interface.

Canva’s drag-and-drop feature makes it easy for non-designers to create presentations by using its library of shapes, graphics, text styles, and other resources.

Wide Range of Templates

It offers a vast library of Canva templates, which can be easily customized in their online editor, saving time on design. There’s a con associated with this point, which we shall discuss later.

Magic Studio for Canva was released mid-Q3 this year with the idea of powering designs with AI tools. This tool is available in Canva search features and in the editor at the bottom right corner, which features the list options:

  • AI text generation
  • Suggested graphics to match your design
  • Suggested photos to match your design

Collaboration Feature

Allows multiple users to simultaneously work on the same presentation, which is great for small team projects. Compared with PowerPoint, it does not require all users to be Premium to collaborate online.

Web-Based Platform

Being an online platform, it allows users to work from any device with Internet access without needing software installation. This particularly helps users with legacy computers who cannot install current versions of Microsoft Office. 

Integrated Stock Library

Provides access to a broad selection of stock photos, illustrations, and icons within the platform. Just like with the Canva templates, there’s also a con to this point.

Customization Options

Users can upload images and fonts, enabling brand consistency across presentations. Note: The upload fonts feature is only available for Canva Pro users.

Photo Editing and Animation Features

Canva lets users tweak their graphics with simple-to-use controls. These options help us to adjust opacity, apply photo filters, add animation effects, add bevels and shadows, and more.

Cross-Platform Compatibility

Can export presentations to various formats (as a PDF document, as a video presentation in MP4 format, or even as images), making them viewable on different devices and platforms. The export options allow us to post directly into social media, create printables, post to the web, etc. While some export formats require an upgrade to a Canva Pro subscription (like the ability to export to SVG format), the basic export features are enough for simple presentations and beginners.

Cons of Canva as a Presentation Tool

Limited offline functionality.

Requires an internet connection for full functionality, which can be a limitation in areas with poor connectivity, for business people working on an airline flight, while using Airplane mode, or for people traveling in other zones without Internet access.

Fewer Animation and Transition Options

Unlike PowerPoint, the available options for animations and transitions are limited. Users can find this reiterative, which may be unappealing to using these effects in our presentations. 

Premium Content

Although the Canva library is extensive in terms of assets, the reality is that most of these elements are only available for premium users. This applies to templates, shapes, images (mostly), and exporting options. Resizing the graphics you create in Canva to repurpose your design is only available to premium users.

Template Overuse

Popular templates can be overused, making presentations look similar to many others. This is of particular interest to business professionals, as people tend to easily associate some designs as being made with Canva.

Design Decisions

Unlike using a PowerPoint template , you have to work your way with Canva content, as the PPT templates tend to be quite generic and do not offer tools for data representation. Consequently, you have to know how and where to introduce those elements on your own rather than working with a presentation template that already assigned the space for such graphics.

Lack of Advanced Multimedia Integration

Integrating complex multimedia elements like videos is not as seamless as in some desktop applications. You won’t find options to link to source elements; you need to upload the content to your personal Canva library and manually add the resource to the slide. Presenters can also lose third-party integrations via plugins for some multimedia resources.

Pros of PowerPoint as a Presentation Tool

Widespread use and familiarity.

PowerPoint is the leading market tool for presentations, making most audiences and presenters are familiar with it at a basic operational level. This can help us to outsource technical issues quickly rather than aiming to use web-based interfaces to share Canva-created content.

Offline Access

PowerPoint can be used offline, which is ideal for people traveling, areas where the Internet connection is unreliable, or simply because we want to focus on creating the slides rather than facing distractions via the Internet.

Integration with Other Microsoft Office Tools

Seamlessly integrates with other Microsoft products like Excel and Word, making it easy to import data and documents. This is ideal for creating complex graphics for data representation, where the content can be synced, importing databases, working with Gantt Charts in software like Microsoft Project, and more.

Also, Microsoft PowerPoint has the same text editing capabilities as Microsoft Word – a striking contrast with Canva’s limited features.

Templates and Design Options

This is PowerPoint’s forte: the capability of using third-party presentation templates, like the ones provided by SlideModel . Users can buy pre-designed slide decks from professional vendors and ease the need to make design-related decisions. On top of that, Microsoft already includes some basic templates with its 365 subscription.

Advanced Features

Offers a broad range of features, including detailed animations and transitions, which can enhance presentations. For example, the ability to work with SVG graphics allows presentation designers to make pixel-perfect presentations without losing image quality. This is available to all users, unlike Canva, which requires a subscription to unlock certain elements.

Multimedia Capabilities

Supports embedding of various multimedia elements like audio, video, and images directly into presentations. You can use hyperlinks to embed content or work with third-party plugins for specific tasks.

Extensive Support and Resources

As a long-established tool, users can find tutorials everywhere, support communities, and additional resources available online.

Cons of PowerPoint for Presenters

Some features can be complex to use, and the interface may be overwhelming for new users. In particular, this is linked to editing PowerPoint Shapes and graphs, working with Slide Master , applying advanced animation effects and so on.

Unlike Canva or Google Slides, PowerPoint requires purchasing Office 365 or a standalone license.

Heavy Files

PowerPoint files, especially those with multimedia content, can become large and difficult to share via email. As a side effect, those heavy files can be complicated to handle in computers that lack sufficient RAM and processing power. Moreover, they require significant free disk space on your PC.

Time-Consuming

Creating a high-quality presentation with custom animations and graphics can be time-consuming. That’s the reason why we highly recommend users work their way with PowerPoint templates, and mix and match designs to create a unique slide deck .

Learning Curve

Users need to invest time in learning the software to fully utilize its advanced features. This applies to both acquiring the knowledge and practicing the skills you learned. And still, for some users, it feels frustrating not to achieve results relatively quickly. 

In this section, we will learn how to use Canva to create graphics for a product presentation. The idea is to create placeholder graphics containing images of a product; then, we will export that content to continue creating our presentation in PowerPoint.

After creating our Canva account, we find ourselves at the Home screen. Go to Templates, and you will see something similar to this UI. 

Canva templates available on its website

We can go straight to the Presentations (16:9) option or use the search bar to locate the template we want. In this case, we will opt for that scenario and search “Product.”

canva research presentation

The images that show a little crown at the low right corner are premium templates, which means we cannot use them with a free account. We will pick a template that fits the needs of our presentation by clicking over it. At the contextual window that opens, select Customize this template .

Selecting a Canva template

The Canva builder may take a bit to load, especially if your internet connection is slow. You will find yourself with a window like this one, opened at the Design tab, which offers alternatives for other templates similar to the one you chose.

Design builder in Canva

The Styles tab allows us to quickly change the layout, altering color themes and fonts. Sometimes, that can suit our needs immediately; sometimes, it requires extra work to customize to our preferences.

Styles Tab in Canva

We can click on any element in this design and customize its content. Depending on the element type, the options are available for us. For this presentation, we will change the text and images, and alter font color at the button to make it stand out.

Customizing font color in Canva

Next, it’s time to replace the images. We can drag and drop the image into Canva, or we can go to the Uploads button and add the content from there.

Uploading images to Canva

In this case, we’re using DALL-E-generated images for this product presentation, you can also use illustrations, photos, videos, or Midjourney illustrations . Once the images are uploaded, drag and drop them to replace the images in the placeholder areas. To complete this design, we removed the shape that came with the template – you can add a new shape by going to Elements > Graphics .

Graphics tab in Canva

Learning how to use Canva for PowerPoint is pretty straightforward. Download your Canva design as a PowerPoint presentation, which you can do by accessing your design and going to the top-right corner to locate the button Share . Click on it, and then click on Download .

Under File Type , we will select PPTX , as it’s PowerPoint’s native format. Click on Download , and wait for the process of downloading the file to be completed. Depending on the graphic assets included, it can take a while.

How to export a Canva Presentation to PowerPoint

At this point, don’t be surprised if you’ll be prompted to upgrade your Canva plan (if you don’t have a premium account). The reason is that Canva will charge you for exporting what they call premium graphics, and since most of the Canva presentation templates use premium graphics, this will be a limitation when exporting your Canva slides to PowerPoint. 

A simple workaround is removing the premium graphics before exporting from Canva to PowerPoint. Although, take in mind this may affect the overall design of your presentation.

As you can see below, the PowerPoint file is entirely editable. Something to consider is that unless you have the font installed on your computer, PowerPoint will reassign to a generic font.

Exported Canva Presentation in PowerPoint

Remember the design we created before? Well, it’s time to use that image as part of a marketing deck presentation , which will represent a social media post to be used by the marketing team to promote the brand.

The first step is to download the design we created as PNG. We can close Canva after that.

Downloading Canva-made graphics as PNG format

We opened our PPT template, which is the Annual Marketing Plan PowerPoint Template , and customized the PowerPoint theme colors . Go to Insert > Pictures > This Device .

Inserting a picture into PowerPoint - Inserting an image from Canva into Annual Marketing Plan Slide template

Select the image we created in Canva and upload it here. We will add some image shadow effects via Shape Format, and a textbox below that describes what the image is about.

PowerPoint slide using Canva graphics - Example of new PowerPoint slide with a graphic created in Canva

And that’s how easily we can use graphics from Canva in our PowerPoint presentations. Remember, it’s best to work with PNG images rather than JPG to reduce file size and preserve image quality.

You can invite others to collaborate on your design by sharing a link to the editable design or by adding them via email as team members on your Canva account.

Canva uses standard cloud storage security measures to protect your data, but like any online platform, it’s important to use a strong password and follow good security practices.

There are two methods for this. You can upload a PPT template into Canva via the Canva Homepage by clicking on Projects , and then go to the Uploads folder. Drag and drop or click on Upload, as we’ve seen before. Once imported, you must click on that file to open it in the Canva editor. The second method is on the editor: go to the Uploads button and upload your PPT file as if it were an image or another media asset.

Yes, you can use SlideModel presentation templates in Canva. As a SlideModel subscriber, you can download .pptx files to import into Canva presentations. This way, you can enjoy the creative slide templates and graphics provided by SlideModel in your Canva presentations

Unfortunately, no, as Canva doesn’t have the same toolset to enable editing functions. That also applies to changing color, so we highly recommend you work with a final PPT file before switching to Canva.

Objects like charts, SmartArt, 3D objects, and WordArt aren’t supported in Canva and won’t be rendered if you upload a slide that contains them.

Yes, all users can download Canva presentations to PPTX format. In case the original Canva design isn’t a presentation file, like a banner or social media post, you won’t be able to resize for that output unless you have a premium account.

Yes, the file must be smaller than 70 MB, and you can import up to 300 slides.

Canva and PowerPoint can collaborate as complementary tools to help presenters overcome the limitations of each individual tool. It takes a while to create your desired workflow, but once that’s accomplished, you can elevate the quality of your PowerPoint or Google Slides presentations with Canva. 

We don’t advise using Canva as an alternative to PowerPoint as the current state-of-the-art indicates it won’t support data representation or other PowerPoint stellar tools that make part of most PPT templates. 

canva research presentation

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FAQs About Research Presentation Templates

What are research presentation templates.

Research Presentation Templates are professional templates designed with a structure to present research results effectively. These templates come with customizable slides containing different types of diagrams, charts, and other visual tools which aid in illustrating the various aspects of your research topic.

These predefined layouts can help save a lot of time and effort that would have been expended if researchers were to start designing their presentation from scratch. They allow you to focus more on the research findings and the content of the presentation, ensuring a high-quality, organized, and engaging presentation.

Why should I use Research Presentation Templates?

One primary advantage of using research presentation templates is their ability to show your content in an organized, professional, and visually appealing manner. They include professionally designed elements to keep your audience engaged and help them better understand your research findings. They can make complex research data easier to digest with the help of color codes, suitable text fonts, and graphics.

Moreover, these templates are customizable, so you can adjust colors, fonts, or layouts to fit your style or correspond with your organization's branding. This not only saves time but also ensures consistency, precision, and clarity.

Where can I find Research Presentation Templates?

Research Presentation Templates can be found on various online platforms providing presentation resources. Professional platforms like PowerPoint, Google Slides, or Keynote have a range of research presentation templates. Other online resources like Canva, Slides Carnival, and Template.net also provide a large assortment of research presentation templates.

Before downloading or purchasing any template, make sure it's suitable for your type of research. Pay attention to factors like the number of slides, customization options, and whether it includes diagnostic tools like charts and graphs that will be needed for your presentation.

How can I customize a Research Presentation Template?

Most Research Presentation Templates provide flexibility with customization. You can generally change colors, text fonts, include image placeholders, and even move around elements on each slide. By using the editing features on the platform where you are working (like PowerPoint, Google Slides, or Keynote), you can tweak the template to suit your unique requirements. You can also add or delete slides as necessary.

Some templates may also allow you to include interactive elements, like videos, hyperlinks, or animations. Such features can make your presentation more engaging, effectively drawing in your audience and keeping their attention throughout.

Can I share my customized Research Presentation Template with others?

Yes, most of the time, you can. Once you have customized a research presentation template to fit your needs, you can usually share your version with others. This could be done through direct sharing on the platform where you created it or by exporting it as a PDF or PowerPoint file.

However, if you are using a purchased template, you will need to check the terms of use. Some terms might restrict you from sharing the template, especially if it involves commercial use. Also, always respect copyright laws and don't claim others' work as your own.

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COMMENTS

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  19. 15+ Best Research Presentation Templates

    Professional platforms like PowerPoint, Google Slides, or Keynote have a range of research presentation templates. Other online resources like Canva, Slides Carnival, and Template.net also provide a large assortment of research presentation templates. Before downloading or purchasing any template, make sure it's suitable for your type of research.

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