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how to become a project manager (2023 Guide)
How to Write a Project Manager Cover Letter?
BrainStation’s Project Management career guide is intended to help you take the first steps toward a lucrative career in project management. Read on for an overview of how to write a Project Manager cover letter to help you get the job.
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What are Project Manager Cover Letters?
A cover letter is an important document submitted during the Project Manager job search process. It is a brief letter to the employer that outlines your most relevant and impressive experiences and qualifications. The cover letter accompanies your resume and its content should explain why you would be a valuable asset to the company. Job seekers can use a cover letter as a means of demonstrating how past actions positively impacted business operations.
Project Manager Cover Letters – A Step-by-Step Guide
To write an outstanding Project Manager cover letter, follow these steps:
- Review the job posting
- Research the company
- Highlight and quantify your achievements
- Show the value you would add to the company
- Express your enthusiasm and explain why you’re applying
- Edit and proofread
There are also a few best practices to keep in mind when writing your cover letter.
Refer to the job posting
Your cover letter highlights a few of your top achievements. To determine which achievements to include, refer back to the job posting to see what the company is seeking. For example, if they require a candidate that has experience with Agile methodologies, share an example of a time you succeeded with Agile.
Showcase hard and soft skills
The world of project management requires job seekers to have a mix of technical skills and knowledge, combined with key soft skills. Use your cover letter to express that you have the range of skills required. It is worth listing skills even if you aren’t sure they directly relate to the position — for instance, it can only work in your favor if you have programming skills or have attended a coding bootcamp .
Your Project Manager cover letter should be one page maximum.
Customize each cover letter
Write a new cover letter for every position you apply to. Employers are looking for a candidate with a genuine interest in and enthusiasm for the company. Consider mentioning specific work or projects from the company that excites you.
Quantify your achievements
A successful Project Manager delivers results, so you’ll want to share the extent of your achievements. A Project Manager cover letter should make use of numbers where possible to show employers your impact on past assignments.
Make your cover letter about the company
Your skills and experiences should relate back to the employer—how could you help their company? Describe why hiring you would be valuable for the company’s goals and objectives.
Edit and review
Before submitting any cover letter, remember to double check for spelling, grammar or typographical errors.
Getting Started – What Is the Purpose of the Cover Letter?
The cover letter is meant to introduce yourself to an employer and persuade them to invite you for an interview. It complements (but does not replicate) your resume. In your cover letter for a Project Manager position, you can expand on key achievements. The cover letter is your chance to tell the employer your story. Your cover letter should explain what makes you a great Project Manager and how your skills and experience would make you a valuable addition alongside their existing new team members.
How to Create an Outline for a Project Manager Cover Letter
A cover letter, just like any project, requires careful organization. To keep your cover letter well organized, follow this general outline as a template:
- Heading, including your name and contact information
- The Hiring Manager’s name and title, and the company’s name and address
- Brief introduction
- Paragraph(s) that describe your qualifications and skills
- Paragraph that explains why you are applying
- Polite closing
What to Include in Your Project Manager Cover Letter?
Your Project Manager cover letter should highlight your most relevant accomplishments. The content will vary depending on the role and company, but there are a few common elements to include.
The heading should include your name and contact information. You can also list your website and LinkedIn.
Avoid using generic terms, such as “To Whom It May Concern”. Look at the job posting, company website or LinkedIn to find the Hiring Manager’s name.
Introduction
Hiring Managers read hundreds of cover letters. Write a powerful and engaging opening paragraph to capture their attention. Introduce yourself and highlight some of your top skills or achievements.
Qualifications and skills
In one or two paragraphs, showcase your experience and strengths. Make sure your skills and experience match what is listed on the job description. Include examples of the results or impact of your work, and show the employer how you have met or exceeded expectations.
Reasons for applying
In a few sentences, explain why you want to join their team. Employers are seeking candidates that will fit their company culture. Express your passion for their product/service or values.
Reiterate the value you can bring, and invite the employer to contact you for an interview.
Project Manager Cover Letter Examples
Here are a few examples to get you started with your Project Manager cover letter.
Dear [Hiring Manager Name] ,
In my current project management role, I helped reduce costs by 30% and increase revenue by $100,000 in 6 months. I am skilled in project planning, communication and risk management. I am eager to bring my passion and expertise to the Project Manager role at XYZ Company.
Over the past 2 years, I have been the Assistant Project Manager at 123 Technologies. I used my expertise with Agile methodologies and various project management software to successfully complete over 30 projects. One of my most successful projects was building a new online tool for a medical company. This project involved collaboration with various stakeholders and careful management of time and resources. Using my expertise in project scheduling and process management, we successfully launched the tool and came in at $2,000 under budget.
Now that XYZ Company will be expanding its operations, I am ready to bring my skills working with global clients to the XYZ Company team. I admire your commitment to customer service, and I am eager to take on your portfolio of stellar work.
I’m eager to discuss how this position is the perfect fit for my career and skills. Please feel free to contact me to chat further. Thank you kindly for your consideration.
Best Regards,
I was ecstatic to find the opening for a Project Manager at XYZ Company. With my strong attention to detail and experience managing projects of all sizes, I believe I have the right skills to be an excellent member of your team.
As the Project Manager at 123 Services, I consistently plan, execute and deliver projects on schedule and on budget. Most recently, I led a project that standardized work across all 15 of our departments, raising efficiency by 22%. I have experience handling all aspects of the project cycle, and I am passionate about working with team members to achieve results.
I have followed XYZ Company for some time now, and I was blown away by your recent campaign for City Services. With my business, technical and management skills, I am confident I can plan and execute high-quality projects for XYZ Company.
I look forward to managing XYZ Company’s projects with care and expertise. Please feel free to contact me (555) 555-5555 to set up a meeting. Thank you for your time.
Project Manager Cover Letter Template
[Full Name] [Phone Number] [Email] [Website]
[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name] [Company Address]
I was so excited to see an opening for [job title] position with [company] . With my expertise in [list relevant skills] and experience in [list relevant experience] , I believe I can help [company] achieve its upcoming goals.
Currently, I work as a [current/previous job title] at [current/previous company] . In my role, I [list duties and responsibilities] . During my time in this role, I successfully [list achievements] . I have gained valuable skills in [list relevant skills] that I look forward to bringing to [company] .
I am impressed by [company] ’s [list qualities you admire about the company] . As a part of your team, I am excited to [list ways you can help the company] .
You are very welcome to contact me at [email] or [phone] . Thank you for taking the time to consider my application. I hope to hear from you soon.
[Full Name]
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Project Manager Cover Letter: Example and Tips
Cover letters are an opportunity to showcase your experiences and accomplishments as a project manager, and share your professional goals.
Cover letters are often the first thing that hiring managers see in your application. Though some might argue that cover letters are obsolete, employers still use cover letters to learn more about candidates. Plus, it can indicate that you’re serious about the job, and give yourself another chance to convey who you are. It’s a good idea to take them seriously, especially if a job application asks for one.
For a project management position , a cover letter can be an opportunity to expand on the skills, motivations, and past successes you have under your belt that didn’t fit into your resume. Let’s take a look at what that might look like.
Project manager cover letter example
Reading through a sample cover letter can be a good way to jog your creativity and inspire your own.
Here's the cover letter in text format:
October 4, 2021
Harland Sanders
123 Animal St
Chicago, IL 60290
Dear Mr. Harland Sanders,
My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at Square Paws, where I have supported several projects successfully to completion. I have long admired Animax’s work to improve animal adoption processes and would be delighted to contribute my skills to the team.
At Square Paws, I oversaw multiple aspects of running numerous projects. I worked closely with the project manager to develop project schedules, ensure team members had the resources they needed to complete their tasks, and coordinated communication with stakeholders on project updates. I am particularly proud of a project to roll out a feature on our app that users could use to book appointments with veterinarians. As a complex project that involved multiple stakeholders, it was important to be mindful of the details and listen continuously to feedback from users. My efforts to coordinate an early feedback system in a trial period led to the discovery of several bugs and pain points that we fixed for the launch. We were able to reduce customer concerns by 80% and ultimately completed the project under budget by $3,000.
I have long been familiar with animal adoption centers and believe wholeheartedly in Animax’s mission. I have volunteered consistently at animal shelters since high school and am familiar with their processes. In college, I took several courses that I believe can be useful to the project manager role, including zoology and business administration. Working as a project manager in this field will allow me to expand my knowledge of the industry, and assist in my ultimate goal to make the world a more livable place for shelter animals.
I believe that my past experience, skillset, and passions make me a strong candidate for Animax’s team. I hope to hear from you soon. Thank you for your time.
(123)456-7890
How to write a good project manager cover letter
1. start with your qualifications..
Hiring managers might be inundated with job applications. You’ll want to give the hiring manager a reason to keep reading right away by stating your qualifications in the introductory paragraph. State who you are, and what relevant experience you bring in opening your cover letter.
What if I haven’t worked as a project manager before?
Even if you haven’t held the title of project manager before, chances are you’ve done some elements of project management. Have you led meetings, assembled a team, or helped improve a process on your team? Those are project management skills. If you’re still hoping to build out your project management skills, you can consider applying to more entry-level project management jobs like project coordinator or assistant project manager. Learn more about how to become a project manager .
2. Tailor each cover letter to the job.
Templates or old cover letters you’ve used in the past can help get your cover letter started. But don’t forget to tailor them specifically to each job. Companies like to see that you’re genuinely interested in the job and company, and that you’ve done your research.
Look over the job description to see what kinds of qualities and skills the organization is looking for. If you’re applying to a large organization, think about what keywords an automated system might scan for. In project management roles, these might include Agile, mitigation, change management, or risk management. The job description is usually a good way to gauge what qualities and skills might be keywords.
Read more: How to Address a Cover Letter
3. Think beyond your resume.
A cover letter can be a place to expand on your resume , and then some. You can elaborate on one or more of your accomplishments, but don’t simply rehash what your resume already says.
Think about what you can include that showcases your value beyond the accomplishments listed in your resume. How can you connect the cover letter to your personal experiences, or your personal story? What made you interested in this field? What in particular excites you about the job or company, and why? How does this job fit into your goals for the future? Your cover letter should both connect your experiences to the qualities the company is looking for, and show why you, as a person, are good for the job.
Read more: 12 Project Management Interview Questions and How to Answer Them
4. Use numbers.
Concrete numbers can help illustrate your success in past jobs. If you worked on projects, what metrics made them successful? Did customer satisfaction improve by a percentage, or did you complete the project under budget?
5. Proofread.
Project management is a profession that demands big-picture understanding and a keen awareness of the details. Make sure your cover letter is formatted correctly and free of spelling and grammatical errors. If you can, have a trusted friend or colleague look through your cover letter to catch anything you may have missed.
Need more structure in your job search process? Try creating a job search plan. Learn what they are in the video below.
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When starting a cover letter, you might consider pulling up a template or past cover letter you’ve used and tweaking it until it feels right. You might also start by making a list of qualities the job description asks for, and building your letter around those.
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Table of Contents
Adding a persuasive project manager cover letter can enhance the value of your application and make it stand out from the competitors. Besides giving you extra space to include what you couldn't fit on your resume, a cover letter convinces the hiring manager that you are serious about the position. A stellar project manager cover letter has the power to intrigue the reader and urges them to look into the resume for further details. Learn how to write a project manager cover letter the right way and beat your competition!
PMP Certification Essential for Senior-Level Roles
Project Manager Cover Letter Examples
A cover letter is a perfect chance to introduce yourself to the hiring manager more personally. However, not all cover letters serve their purpose right. To boost your chances of getting hired, you must tailor your project manager cover letter with the utmost attention.
Entry Level Project Manager Resume Cover Letter Example 1
Experienced project manager resume cover letter example 2 , 6% growth in pm jobs by 2024 - upskill now.
Tips to Write a Project Manager Cover Letter
A good project manager resume can take you to the top, but when it is accompanied by your customized cover letter, it can move your application to the top of the stack. A cover letter is not mandatory. So, if you are including one, ensure that it is well-written and relevant to the position you are applying for. Learn how to write a project manager cover letter that gets you noticed.
Tip 1: Don't Restate Your Resume
Refrain from repeating the phrases from your project manager's resume. A cover letter is a place to highlight those additional details you could not squeeze onto the single-page resume. Unlike resume bullet points, you can be more detailed and use full sentences.
Tip 2: Don't Stick to Praising the Company
A common cover letter mistake– we begin to talk about how great the positions and the company would be for us. Remember, the hiring manager knows that part well. They are looking forward to discovering substantial information about you. Emphasizing what skills and benefits you can bring to the position and company is more important than any other detail.
Tip 3: Elaborate on Your Relevant Capabilities
Undoubtedly, all that you have accomplished so far in your career is important but what you can do in your future is more important to the recruiters. You must include their key requirements and priorities for the job to present the reviewer with significant details on what you can do to optimize their growth. If you possess several relevant capabilities, consider adding a section that says, 'Here is all that I can deliver in this role.'
Tip 4: Scan the Job Description For Discovering What's Relevant
Customizing your resume and project manager cover letter is the key to getting past ATS and humans who shortlist applications. A general cover letter or resume you would use for all job opportunities significantly declines your chances of getting hired. Here is how to tailor your application every time you apply for a new position:
- Thoroughly scan the job advertisement/description for the position you are applying for.
- Create a list of words or phrases mentioned as they must have qualifications or skills for the role.
- Include the same words/ phrases on your resume and cover letter to get past ATS and manual scans.
Tip 5: Your Skills Catch Attention
When you find a job that perfectly matches your skills, but your past experience fails to sell you as the perfect option for the position, you must highlight your relevant skills. Present your relevant skills along with action verbs wherever they fit on your cover letter.
Tip 6: Academic Qualification is Not Necessary
It is imperative for freshers and undergraduates to over-focus on their educational backgrounds. You must remember that the recruiter cares the most about your work experience. If you do not have a professional work history, add your volunteer or internship experience. Recruiters value them too.
Tip 7: Quantify Whenever Possible
Numbers often speak louder than words. Include statistics to illustrate your impact on the business growth of the companies you have worked for in the past. Numbers show recruiters that you speak their language.
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Tip 8: Cut Down Formal Statements
You don't want to sound robotic. Rather, it is best to choose a statement that projects you as an approachable, amiable, and wonderful-to-work-with person, especially in the project management sector. Avoid formalities like-‘I am glad to express my interest in filling the available position at your esteemed establishment.' Such a formal attitude is not appreciable. However, you must be cautious of not sounding way too casual.
Conclusion
Create an eye-catching project manager cover letter to bag the most lucrative opportunities. Consider the shared project manager cover letter examples for inspiration. Start by making a list of qualities the job description demands and building your cover letter around them.
Want to add more charm to the application? Enroll for Simplilearn's UMass PGP Project Management and PMP certification. It will not only refresh your project management concepts but also bear testimony to your proven skills before a recruiter. Skill up to outperform the competition!
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Tips To Write a Good Cover Letter in 2022
Recommended resources.
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- PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.
Project Manager Cover Letter Examples in 2023
- On this page:
- Downloadable Examples
- Cover Letter Text Version
- Cover Letter Tips from Experts
Create a professional resume in minutes for free.
The Bureau of Labor Statistics collects and analyzes data on various industries. The organization’s forecasts for project management specialists show an increase of 6% in the next decade. Although this means almost 80,000 new jobs for project managers, you can still expect fierce competition, especially among choice companies. A compelling cover letter can help you get one step closer to that all-important interview.
If you want to improve your cover letter, start by downloading one of the cover letter examples below. There are four templates, with options for experienced project managers and those just beginning their managerial career, and you’ll also find extra help on strengthening the most important sections of your cover letter.
Downloadable Cover Letter Examples
Example #1 Entry-level
Example #2 Mid-career
Example #3 Senior-level
Project Manager Cover Letter Examples (Text Format)
Years of experience.
- Entry-level Entry-level
- Mid-career Mid-career
- Senior-level Senior-level
Sarah Miller Project Manager | [email protected] | (123) 456-7890 | 123 Main Street, Chicago, IL 65432
March 1, 2021
Eric Green Construction Services Department Manager XYZ Consultants, Inc. (987) 654-3210 [email protected]
Dear Mr. Green,
Monitoring 11 construction sites daily to check progress while keeping all projects on budget has effectively prepared me for a position as a project manager at Builder Consultants, Inc. I believe my strong work ethic, ability to multitask and excellent time management skills have helped my success.
I am excited to bring my over two years of experience managing commercial and industrial projects and my dedicated professionalism to your company. Some of my proudest achievements include:
- Reducing construction budgets by 10-20% by using alternative building materials and energy-efficient products
- Ensuring projects met plan approval promptly by following all local code requirements, including energy-efficiency standards
- Managing a total sum of being $1.3 million under budget over two years
I’d like to set up an interview so we can talk more about how I can contribute to Builder Consultants’ construction department. Please feel free to contact me at a time that is convenient for you.
Best Regards,
Sarah Miller
P.S. I’d also like to tell you about how I use my LEED certification to ensure sustainable building design.
Alissa Regan Senior Technical Project Manager | [email protected] | (321) 098-7654 | 456 My Road, Santa Fe, NM 09876
March 9, 2021
Yvette Rhodes Senior Hiring Manager Pearson (000) 111-2222 [email protected]
Dear Ms. Rhodes,
Assisting a platform owner to create an innovative technology tool to make learning accessible to students with visual impairments was my proudest achievement of 2020. I hope to provide Pearson’s clients with the same excellent service and play a part in creating industry-leading online learning environments at your company.
As an inspiring and dedicated project manager with 6+ years’ experience overseeing education technology projects, Pearson’s mission to promote inclusion through cutting-edge tools appeals to me. My recent achievements clearly demonstrate that I possess the skills and abilities to succeed in the role:
- Overseeing numerous complicated projects simultaneously in 2020 while still achieving 99% client satisfaction
- Successfully resolving 100% of problems ahead of schedule over 2 years to ensure a smooth service rollout
- Receiving a personal letter of thanks from a major client for providing expert guidance on how to integrate accessibility features into their online platform
I look forward to attending an interview to discuss how my extensive knowledge and expertise can help create learning opportunities for people with disabilities at Pearson. Please let me know a suitable time to meet.
Alissa Regan
P.S. I would love to explain why I was named Manager of the Year at my organization in 2019.
Hallie Webster Project Manager | [email protected] | (345) 678-9012 | 543 Main Street, Miami, FL 32109
March 18, 2021
Estelle Atkinson Senior Hiring Manager Cano Health (321) 098-7654 [email protected]
Dear Ms. Atkinson,
Last year, I spearheaded my company’s internship initiative, providing training and mentorship to 25 aspiring project coordinators over 12 months. This endeavor led to the acquisition of eight talented new hires, increasing departmental productivity by 34%. I hope to demonstrate the same innovation and strong leadership as a Project Manager at Cano Health.
I understand that you are looking for an experienced individual with the ability to manage large teams to deliver multiple complex projects simultaneously. As a seasoned professional with more than 14 years of project management experience, the challenge of multitasking on projects that directly improve health care systems for my local community appeals to me. My recent achievements include:
- Reducing project delays by 43% in 2020 through rigorous contingency planning
- Completing 76% of deliverables ahead of schedule by carefully delegating tasks to staff members best placed to handle them efficiently
- Negotiating assertively with contractors and vendors to complete 45% of projects under budget without compromising quality or specifications
I hope to meet to explore how my extensive stakeholder management experience and detailed industry knowledge can help Cano Health achieve its aims in 2021. Please let me know a convenient appointment time.
Hallie Webster
P.S. I would like to tell you how I secured over $100,000 of repeat business in a single fiscal quarter in 2020.
Project Manager Cover Letter Checklist
There are five main elements that make up an ideal project manager cover letter:
1. Heading. This is where you state your name, title, and contact details, as well as the addressee’s details and the date the letter was written. Use a professional template so that the information is clear.
2. Salutation. The best practice is to greet the hiring manager by name, using Mr. or Ms. and their last name. “Dear Hiring Manager” is the correct option if their name isn’t included on the job ad or company website.
3. Introduction. This opening paragraph is where you introduce yourself and express your interest in the job and also entice the hiring manager to read on.
4. Body paragraphs. The bulk of your cover letter should consist of two paragraphs that detail your professional experience and skills. Use a bulleted list to make this information stand out, and make sure all the information is relevant to the position.
5. Closing section. Give the hiring manager a concrete next step to take by inviting them to arrange an interview. A postscript can be an effective technique to draw the eye of the hiring manager and emphasize one final achievement.
Introduction
Hiring managers receive a lot of cover letters when they advertise a position, so your opening paragraph must be compelling enough to make them keep reading. It also has to express your interest in the project manager position. The best way to do this is to build your introduction around one of your chief accomplishments. Choose an achievement that’s quantifiable and demonstrates your suitability for the position. Generic facts, such as your level of education, are better left to your resume.
Simultaneously leading two projects with a combined budget of $5 million and bringing both in on time and $200,000 under budget was one of my most rewarding experiences as a project manager. I hope to bring the same level of dedication and success to CAP Corp.
I have an MBA from Stanford University and eight years of experience managing projects. I have the knowledge and experience you’re looking for in a project manager.
Body Paragraphs
The body of your cover letter should be made up of two paragraphs. The first needs to express your admiration for the organization that’s hiring and your interest in the job. Be specific to show the hiring manager that you’ve researched the position and aren’t sending generic cover letters to multiple companies.
The second paragraph is where you can detail your relevant accomplishments. These should mainly be successful projects with quantifiable, positive outcomes but can also include educational degrees or career promotions. Also, choose achievements that demonstrate that you can bring success to the position and avoid using examples that can’t be quantified.
With three promotions during my eight years as a project manager, I’m drawn to CAP Corporation’s reputation for producing quality products. CAP Corporation’s focus on using innovation to solve customer problems suits my solutions-focused style of project management.
I’m excited to help the CAP Corporation team continue achieving business goals. My past successes have included:
- Leading a team to enhance logistical workflows, bringing $175,000 in annual savings
- Implementing new stockroom procedures, cutting stockroom waste by 33%
- Implementing an e-commerce solution that resulted in a 24% increase in annual revenue
Your job listing mentions you’re looking for a project manager with five years of project management experience. I have been working as a project manager for eight years and believe I would be ideal for your project manager position.
In the past, I have been responsible for:
- Helping develop new products
- Implementing enhancements to workflows and operations
- Managing budgets and timelines
Your closing paragraph needs to do more than just thank the hiring manager for their time and attention. Instead, think of it as a call to action and encourage the hiring manager to arrange an interview.
A postscript is a clever addition to your cover letter. It highlights one final achievement, draws the hiring manager’s eye, and leaves a lasting impression. This doesn’t need to be strictly work-related. As long as the accomplishment you choose is relevant to the position, don’t be afraid to highlight volunteer work or an award in this section.
I’d like the opportunity to discuss how my project management experience can help further CAP Corporation’s business goals. Please feel free to call me with an interview time that fits your schedule.
Best regards,
Marsha Higgins, MBA
P.S. I’d love to tell you about my time spent volunteering with Project Management for Change!
Thank you for taking the time to consider my application. If I can provide any further information, please get in touch. I look forward to your call.
Marsha Higgins
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Project Manager Cover Letter Examples
Project Managers oversee the planning, implementation, and tracking of a short-term projects that have a beginning, an end, and specified deliverables.
The cover letter is essentially a more polite version of a candidate’s resume because it lists all of his or her accomplishments and experience while also allowing him or her to be properly introduced to a prospective employer. That’s why it is so important that your cover letter is friendly but professional and that it provides an accurate snapshot of your career thus far.
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Let employers know that you mean business, with a professional cover letter. Learn how to write a cover letter in our detailed guide.
Include These Project Manager Skills
- Leading internal audits and recommending improvements in policies and procedures
- Providing solutions to engineering that directly affect pricing, savings, and cost estimates
- Overseeing materials and product logistics and distribution, including shipping and receiving
- Analyzing, developing, and improving technical systems and processes
A sample cover letter for a Project Manager which accurately lists the skills and experience required for this position appears below.
Dear Mr. Dustin Briggs:
With a proven background directing Project Management, Process Analysis, Leadership Development, Technical Operations, Data Analysis, and Compliance activities for a top Fortune 500 organization, I have delivered quality solutions with a focus on exceptional client service. I posses a record of success analyzing business operations, then designing and instituting process improvements that work to increase efficiency and reduce costs.
I possess expert skills in problem resolution, planning, monitoring, reporting, resource management, quality, and risk management as well as serving as a reputable change agent. Consistently delivering technology integration projects on time and on budget, I have a strong background leading virtual teams with a track record of high client satisfaction. I offer proven success identifying and resolving project constraints, resulting in 100% on-time and on-budget delivery.
My leadership style focuses on engaging team members to communicate, dynamically solve problems and deliver the highest quality solutions. I am currently seeking to provide your organization with the above skills in a Project Manager role.
A sample of key contributions includes:
Achieved implementation of a Right Placement Program operations model, including yearly assessments evaluating 1100 software applications. Identified a transition of 35 applications to a Managed Services model, resulting in $8M cost savings for 2009.
Established significant expense reductions of $10M cost savings in 2008 and $4.2M in 2009 through identification, analysis, and coordinating High Cost Contractor transition to lower cost providers.
Achieved Director’s Award for superior performance on 2003 Audit Team. Brought the Cards IT organization into compliance with newly released policy by completing gap analysis and remediation work for 4 of 13 management areas. Created Quality Assurance tests, resulting in a Satisfactory OCC Audit rating.
Please accept this letter and enclosed resume as an introduction to my skills and background. For a more detailed presentation of my offerings, feel free to contact me at your earliest convenience to schedule a conference. Thank you in advance for your consideration and I look forward to our conversation.
Raymond Collier, MBA
A professional cover letter is the first step toward your new job!
- Project Manager
Project Manager Cover Letter Example
The project manager role can be hard to define: the umbrella term can cover technical project managers, construction project managers and even IT project managers. All these jobs require different industry knowledge and specialized skills.
What is certain, however, is that management roles in many sectors are growing rapidly. These jobs offer attractive salaries and the ability to shape a project from the inside out.
So how do you show employers that you’re the ideal candidate for their precious management job?
With this project manager cover letter example plus Resume.io’s collection of cover letter samples, free templates and tips, you’ve got all the necessary tools to write a great cover letter and land the perfect project manager position.
This guide, along with an effective cover letter example will:
- Explain the importance of a great cover letter to land your dream job
- Dive into the proper cover letter format with free cover letter examples, samples and templates
- Offer specialized tips for landing project management roles with no experience
- Help your application stand out with resources to create the most attractive presentation
Like any well-organized project, you should look at your job application as a series of steps that build to a new job. It all starts with the perfect resume. We’ve got you covered with our resume example for project managers, resume templates and tons of resume sample sentences. Put it all together in our resume builder and you’ll be ready to move on to the secrets of great cover letter writing.
What if the job application DOESN’T require a cover letter?
Sometimes job descriptions are hard to interpret. Either they’re written in HR speak or they don’t give clear instructions about what the hiring manager is actually looking for. This is often the case when it comes to cover letters. If the job posting doesn’t mention it, then what should you do?
While some job seekers might see this as an excuse to cut corners, a smart candidate knows the cover letter is a golden opportunity to stand out and convince an employer you’ve got what it takes. Unless a job application specifically asks you NOT to write a cover letter, writing a great one can only improve your chances of landing the position.
While great writing is important, you’ll also need an attractive visual presentation to tie it all together. Your resume format should follow certain, standard rules in terms of fonts and sizes, and balance of white space to text. For more formatting specifics, check out our overall guide on cover letters.
Other visual elements like color and header styles allow you to express your personality and interests. Our collection of free cover letter templates offer numerous professional designs, perfect for project manager positions.
Besides introducing you and helping to make a personal connection, while on the job search your cover letter serves another role by increasing your chances of actually landing the position. Since project manager jobs draw from a variety of skills, the applicant pools can be crowded. Hiring managers want to know you’re the one that can handle tasks big and small with confidence and sound judgment. Unfortunately, a resume doesn’t always help in differentiating one candidate from another – that’s where your cover letter comes in.
This document is your chance to show a hiring manager you’ve got many of the necessary elements to handle the job. A cover letter can also be your secret strength if you’re missing key points of experience or have gaps in your work history. On your cover letter, you can offer a brief and professional explanation while directing a hiring manager’s attention to more interesting aspects of your work history.
The importance of tailoring your cover letter
Writing a cover letter is a great start, but there’s one more step to make your cover letter more effective: tailoring. While we offer cover letter examples, they are just that: examples. Each of your cover letters should be unique.
Tailoring your cover letter means adjusting it to each and every different company and position you apply for. This is particularly important for project managers whose jobs vary based on the industry and objectives of the company.
By tailoring your cover letter with the examples, experiences and skills that are most relevant to your potential employer, you can show that you understand their business model and your place within it – one of the key elements of cover letter success.
Best format for a project manager cover letter example
A solid project has clear organization – the same goes for your project management cover letter. Your application letter should be concise, while still containing all the necessary elements to make a great first impression and convey your most convincing experiences.
Here are the key components:
- The cover letter header
- The greeting
- The introduction
- The letter body
- The conclusion
- The signature.
This cover letter structure remains relatively consistent between job titles and industries, so you’ll be able to follow this format no matter where your career takes you. For even more writing tips on each of these sections, check out our overall guide on cover letters.
Use this project manager cover letter sample to guide your own writing process.
Dear Mrs. Howorth, My project management approach has two goals – the potential of every project should be realized and the headspace of all participants should be freed up to do their daily work. When I joined Longhelm Logistics five years ago, there was a team of ninety and a business growing at 35% a year with no project management capacity. Having worked as a retail project manager previously, I put in place processes and procedures to guide my colleagues through change in an efficient, financially disciplined and organized manner. I have managed the supply chain strategy for five Far East sourcing projects, opened a 10,000-sqaure-foot cross-dock warehouse, oversaw a change of logistics providers and carried out a full technology evaluation of our systems and processes. This final project led to a $2.5m overhaul of our entire IT provision. My projects at Longhelm have brought $4.5m of cost savings, reduced transit time from factory gate to hub by 10%, streamlined customs procedures and consolidated a list of transport partners from 125 to 72 (with deviations improved by 28%). I have always tried to see the projects from multiple perspectives, and I won the “partner of the year” award from Hellkann Freight for our sea freight project. My bachelor’s degree in Business Administration set me on the project management path and I have since studied remotely to receive my Certificate in Project Management, Lean qualifications and Prince2, alongside attending over 40 external courses. I am a student of continuous improvement and believe that I need to equip myself with the latest thinking if I am to get the most out of the projects teams that I manage. I understand that this is the first time that you have appointed a Project Manager and I would love to share my experiences of how I started the function from scratch at Longhelm. Sincerely, Robert Smith
If you need more guidance or are considering broadening your search, investigate our related business and management cover letter examples:
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- Business Analyst cover letter sample
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Cover letter header
Your cover letter header is likely the very first page element a hiring manager notices. This space at the top of your document should contain the necessary identifying information like your name and contact details. If social media like LinkedIn is relevant for the specific project manager role, include it here as well. Use our cover letter examples to guide you.
The second goal of your header is to create attractive formatting for your cover letter. You can do this by choosing a color palette and design scheme that capture the right tone and look for your potential employer’s branding. Remember that tip about tailoring your cover letter? You’ll want to tailor your formatting, too. Cover letter templates can make this much easier.
The goal of this section: Create a header that’s both attractive and effective at conveying the necessary personal information
Align document styles!
If you want to make an even more professional impression, there’s one thing you can do to take your application to the next level. Align document styles by matching your cover letter and resume format. This will help to create a “personal brand” – a visual look and feel that makes you stand out from other candidates.
If you’re comfortable with graphic design, you may want to tackle this project yourself. Otherwise, you can make things much easier by using professionally designed templates and a cover letter builder, like these from Resume.io.
Cover letter greeting
Your cover letter greeting helps you establish a personal connection with the employer and create a friendly and respectful tone for the rest of your cover letter. Whenever possible, you should aim to address the cover letter recipient by name.
For formal positions where you have no previous relationship with the hiring manager, “Dear” followed by a last name usually works well. If you already have a connection with the hiring manager or are sending the letter in the body of an email, “hi” or “hello” may be appropriate. When in doubt, choose the more formal approach to avoid offending the hiring manager.
The goal of this section: Create a positive and polite tone using the cover letter recipient’s name in your greeting.
Dear Mrs. Howorth,
Cover letter introduction
Your cover letter introduction is the place where you’ll grab the hiring manager’s attention and show them that your cover letter is worth their time to read. The best way to do this is by leading with a relevant example, statistic or fact that shows you get the company and its needs. Since a hiring manager might be evaluating candidates for multiple roles within the same project, it’s a good idea to mention which of the positions you are applying to. Just make sure to keep your introduction interesting and concise.
The introduction to our cover letter example gets right to the point with a project management philosophy statement:
My project management approach has two goals – the potential of every project should be realized and the headspace of all participants should be freed up to do their daily work.
The goal of this section: Grab the hiring manager’s attention with an interesting piece of information about yourself, a relevant fact or important skill
Cover letter middle paragraphs
Your cover letter body is where you’ll finally get to dive into all the unique traits and visions that make you the ideal candidate, as well as the essential skills that set you apart. Since this is the largest section, you can make things easier by dividing into two subsections.
In the first, use the STAR method to describe a Situation, Task, your Action and the positive Result that followed. Make sure to choose examples that are most relevant to the particular project manager role.
In the second subsection, you can mention specific hard skills if they are integral to the job or your proposed vision for the projects you may oversee.
When I joined Longhelm Logistics five years ago, there was a team of ninety and a business growing at 35% a year with no project management capacity. Having worked as a retail project manager previously, I put in place processes and procedures to guide my colleagues through change in an efficient, financially disciplined and organized manner. I have managed the supply chain strategy for five Far East sourcing projects, opened a 10,000-sqaure-foot cross-dock warehouse, oversaw a change of logistics providers and carried out a full technology evaluation of our systems and processes. This final project led to a $2.5m overhaul of our entire IT provision. My projects at Longhelm have brought $4.5m of cost savings, reduced transit time from factory gate to hub by 10%, streamlined customs procedures and consolidated a list of transport partners from 125 to 72 (with deviations improved by 28%). I have always tried to see the projects from multiple perspectives, and I won the “partner of the year” award from Hellkann Freight for our sea freight project. My bachelor’s degree in Business Administration set me on the project management path and I have since studied remotely to receive my Certificate in Project Management, Lean qualifications and Prince2, alongside attending over 40 external courses. I am a student of continuous improvement and believe that I need to equip myself with the latest thinking if I am to get the most out of the projects teams that I manage.
The goal of this section: Use the STAR method to offer relevant examples of your management skills, respectfully offer your potential contributions to the role.
How to finish a project manager cover letter
The cover letter conclusion is all about creating an ending strong enough that a hiring manager is left wanting to get in touch for more information. You can do this effectively with a Call to Action. This sentence expresses your interest in the position and invites a hiring manager to contact you. You may also want to include your email or phone number again here.
Our cover letter example ends with "Sincerely," but there are other appropriate signatures like “Thank you,” or “Best regards.”
I understand that this is the first time that you have appointed a Project Manager and I would love to share my experiences of how I started the function from scratch at Longhelm. Sincerely, Robert Smith
The goal of this section: Encourage a hiring manager to get in touch, end the letter with a respectful signature
Cover letter tips and strategies
To land your project management dream job, there are a few key qualities you’ll want to convey.
- Organization: The project manager is the one juggling every piece of the puzzle at once. That means great organization is a must. Make sure to show this through examples that convey how you brought together many moving parts to accomplish a project – even better if it was on time and under budget.
- Flexibility: To manage a project effectively, you need to be agile. Examples that show how you think quickly on your feet and solve problems as they arise are some of the best ways to set yourself apart from other candidates.
- Proven track record: A project manager orchestrates the process to deliver the right results. Use numbers, statistics and facts to back up your project management experience and make sure to highlight projects in the same field or industry where you plan to work.
- Good mix of hard and soft skills: Normally cover letters tend to focus on soft skills whereas the hard ones are left for your resume. While this remains mostly true, if there is a particularly important software, process or other hard skill that is essential to the job, it can’t hurt to offer an example of how you used it effectively in the past.
Construction project manager cover letter with no experience
While construction project management has some overlap with other management positions, there are unique aspects of the field that will have to be addressed in any good cover letter.
Construction management requires knowledge of all the stakeholders, team members and processes for creating a structure from start to finish. If you’ve never worked as a construction project manager before, you’ll want to have at least some experience in a related field like plumbing, electric or glass. For more specifics, see our electrician cover letter sample.
Although you may be up against other managers with years of experience specifically in construction you can still give yourself a fighting chance by adapting each of your previous experiences specifically for the construction role. You can also explain to a hiring manager why you decided to switch career directions and how your previous experience in another domain can actually give you a unique advantage in this role.
Project manager cover letter format and common mistakes
Now let’s take a look at some of the most common mistakes made by candidates for project management roles.
- Poor grammar and spelling: These types of errors can really set back your credibility when it comes to good communication. Luckily, they’re easy to avoid. Just make sure to use spell check or ask a friend to proofread your application before you submit.
- Sloppy formatting: Good visual presentation can make or break your cover letter. If you’re not sure where to begin, a cover letter template can offer you a lot of options for customization and great design.
- Impersonal letter: Since project management jobs can vary so much depending on industry or assignment, it’s important that your letter is customized to the type of work discussed in the job description.
- Unrelated experiences: Even if you’ve never worked as a project manager in construction, it’s important to create similarities between that field and the one where you have years of experience. If you’re new to project management, make sure to focus on soft skills and your perspective of problem-solving instead without pointing out the ways in which you lack experience.
Key takeaways
- A cover letter is often the document that seals the deal when a hiring manager is considering a candidate – unless asked NOT to, it’s always a smart idea to write and send one.
- Don’t forget to tailor your cover letter. Adapting it for each position you apply to shows a hiring manager you’re truly interested in working for them – extra important in project management roles.
- The cover letter organizational structure can help you check off the most important parts of a great cover letter.
- Don’t forget the importance of clear formatting. If you need help getting started, choose a professional template in line with your potential employer’s branding.
- To land a construction management job with no experience, it’s important to draw comparisons between your former experiences and the potential job. Include numbers to back up your accomplishments.
With resume.io, you can create a perfect cover letter in no time at all. Great design, amazing features, effective presentation. Go out there and win!
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Project Manager Cover Letter: Examples for 2023 (+Template)
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
1. Project Manager Cover Letter Samples
Example #1: mid-level digital pm candidate with experience, example #2: entry-level candidate (no experience), 2. how to write a cover letter for project manager jobs step by step (template), 1. format the project manager cover letter template, 2. head a project manager cover letter with contact info, product or project management cover letter sample heading, 3. introduce yourself and identify the project manager job to which you’re applying, assistant or senior project manager cover letter example: greeting & opening statement, 4. showcase your project management skills & strengths, cover letter for project manager jobs: middle paragraph, 5. inform them why you want to be their project manager , project manager cover letter example: your motivation, 6. finish the project management cover letter with a cta & formal closing, sample cover letter for project manager jobs: cta & close.
Feature samples of your work. Show hiring managers tangible samples of past work and projects. Include a portfolio URL, code repository links like GitHub or Bitbucket, links to your active mobile apps, or a link to your blog to demonstrate your successes. Diane Tabulog technology recruiter for Vaco Memphis
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Project Manager Cover Letter Example
December 8, 2022 | By the Resume Genius Team | Reviewed by Conrad Benz
Impress hiring managers by crafting the perfect project manager cover letter. We provide a free downloadable example below, and writing tips to help you write your own.
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Related Resume and Sample Cover Letters
Project manager resume, it project manager cover letter, project coordinator cover letter, program manager cover letter, project manager cover letter template (text format).
Using the right formatting for your cover letter ensures employers take your application seriously.
[Today’s Date]
[Hiring Manager’s Name] 123 Company Address Company’s City, State, Zip Code (xxx) xxx-xxxx [email protected]
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I am writing to apply for the IT Project Manager position at Systems+, as advertised on [Website Name]. I am confident that my 12 years of solid experience and diverse capabilities in project management make me an ideal candidate to successfully fulfill this position.
During my time working as a Project Manager at Angel Builders, I was the second-in-charge to the Project Manager in leading a medium-sized development team. I was charged with the responsibility of helping oversee a range of critical projects from conception to delivery. I was commended by my manager for demonstrating strong skills in:
- Proactively managing important and time-sensitive projects
- Balancing stakeholder expectations with those of the company
- Working collaboratively with other team members to establish efficient systems of operation
Some of my key professional achievements have been:
- Executing a number of highly profitable projects with budgets over $200,000
- Working with my team to manage the accounts of prestigious international brands and clients
- Possessing a strong understanding of statistics, quality improvement techniques, FMEA, and RCA
- Contributing successfully to Q & A testing, product SOW, integration, and user documentations
I believe that the above qualities and experiences would make me a valuable addition to your company. If there is any more information you would like me to provide, please do not hesitate to contact me.
How to write a project manager cover letter
Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.
You may be great at leading projects, but communicating your skills as a project manager in your cover letter is a different type of challenge.
To prove to employers you’re the right person to keep their projects on track, you need to showcase your strengths in your project manager resume and cover letter.
Follow these three tips to write a project manager cover letter that will boost your chances of getting a callback:
1. Tailor your cover letter to each job
If you want to convince employers that you’re the right project manager for their company, you need to show them how your qualifications and professional goals align with the position. To do this well, you need to do your research into the company first.
A great place to start is with the job listing. Do a read-through and highlight any keywords to include in your cover letter – these can be skills, qualifications, or primary responsibilities. Doing some reading about the company and its mission, vision, and goals can also be a helpful way to determine how to approach your cover letter.
For example, if you’re applying to a project management position with a digital content marketing agency, it will be helpful to highlight relevant experiences such as:
- Work with clients to develop websites
- Collaboration with design, content, and development teams
- Experience with project management software (Asana, Jira, Trello)
- Knowledge of UX design
- Previous work with an agency
- Gathering requirements and assets
- Providing cost and timeline estimates
- Managing contracts
If the job listing includes a description of the company culture, then it’s an important enough factor to mention in your cover letter. For example, if it says they have a fast-paced, collaborative environment, include a sentence in your body paragraphs like this:
“I’m energized by collaboration, and especially love working inter-departmentally to maximize turn-around time on projects and increase efficiency.”
If you can identify what employers are looking for in a candidate, or what expectations they hold for the position, it’s easy to target the job in your cover letter by relaying your relevant experience.
2. Highlight your primary project manager skills
As a project manager, you’re responsible for overseeing complex projects and maximizing efficiencies throughout the project’s lifecycle. So you must assure the hiring manager you have the requisite project management skills and enough understanding of information technology to get the job done.
In addition to showcasing your knowledge of IT infrastructure and architecture, highlight a variety of hard and soft skills in your cover letter to come off as a more compelling candidate. For example, organizational skills and cost management are key project manager skills for preparing budgets and reviewing expenditures.
Here’s a list of key project manager technical skills :
- Risk management
- Information security
- Hardware (operating systems and platforms)
- Access software ( Citrix )
- Software and app development
- Accounting software
- Analytical or scientific software ( SAS , Minitab , and MathWorks MATLAB )
- Data analysis ( MicroStrategy and Tableau )
- Calendar and scheduling software
- Computer aided design (CAD) software ( Autodesk Revit and Autodesk AutoCAD )
- Customer relationship management (CRM) software ( Oracle Eloqua and Salesforce )
- Google Analytics
- Enterprise resource planning (ERP) software ( SAP , Microsoft Dynamics , and Oracle PeopleSoft )
- Project management software ( Confluence and Microsoft Project )
Additionally, here are some project manager soft skills that complement your technical expertise :
- Time management skills
- Communication skills
- Leadership skills
- Problem-solving skills
- Critical thinking
- Negotiation
- Client relations
As a project manager, you’ll spend your time defining the scope of projects, conducting system audits, and identifying gaps in current strategies and procedures. Companies seek project managers who are analytical, resourceful, adaptable, and most importantly able to resolve problems.
Emphasize your problem-solving skills in your cover letter to show a company you’re the perfect person to step in and operate as their newest project manager. For example, mention your experience addressing and resolving project risks, roadblocks, and obstacles while securing resources to efficiently complete projects on time.
3. Provide examples of your achievements (with numbers)
Companies rely on the expertise of project managers to ensure projects are completed on time, on budget, and according to specifications. So employers are looking for examples of effective planning, monitoring, and directing projects in applicant cover letters.
In your own cover letter, highlight one or two of your most impressive accomplishments as a project manager and use hard numbers to back them up.
Here’s how to effectively quantify your project manager skills:
- Attained $1.8 million in new revenue by implementing professional services projects for various public sector clients
- Directed a $5.8 million digital transformation project for an air transport company, which reduced the incident rate from over 5% to 0.8%, increasing goods safety
- Saved $2 million in costs for a tire manufacturer by conducting system gap analysis to identify discrepancies in the supply chain process
Knowing how to quantify your achievements properly can make a big difference in the initial impression you give hiring managers, so make sure to add numbers when and where you can.
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3 Project Manager Cover Letter Examples Created in 2023
- Project Manager Cover Letter
- Technical Project Manager Cover Letter
- Senior Project Manager Cover Letter
- Write a Project Management Job Cover Letter
Project managers are integral in achieving company objectives, communicating, budgeting, and delegating to lead teams to complete projects on time with excellent deliverables. Project managers like you often need to collaborate with other project teams while serving as a liaison who shares team questions, concerns, and ideas.
Your job skillset brings people together to get things done and surpass new company goals. To advance your project manager career, you’ll need to create a project manager resume and cover letter that’s as well-rounded, cohesive, and detail-oriented as you.
Almost everyone dreads writing cover letters! But luckily, we’re here to inspire and guide you with three project manager cover letter samples, a few useful tips, and an outline to get you on your way!
Project Manager Cover Letter Example
USE THIS TEMPLATE
Microsoft Word
Google Docs
Block Format
Why this cover letter works
- Besides ensuring that the company will remember your project manager cover letter, nab the opportunity to show your past and present alignment with the company’s focus and values.
- If you’re struggling to pick which experiences, examples, or metrics to reference, revisit the project manager job description . Even if you don’t have an exact match, sometimes parallel qualifications will work if they align strongly with the company vision.
Technical Project Manager Cover Letter Example
- Connecting on a personal level is a great move! In your technical project manager cover letter, seize the opportunity to offer skills from the job description and tie in background information that aligns you with the company’s mission statement.
- Never hesitate to research more. The job description should give you a wealth of information—and if the job ad is vague, the company’s website ought to be more lucrative.
Senior Project Manager Cover Letter Example
- A relevant anecdote can be effective if you keep it brief. Provide qualifications that relate to the job role, too, as this is your senior project manager cover letter—and not material for your next slam poetry event!
- Observe the company culture and job description’s tone, and work a similar feel into your letter. Look through the company’s “about” section online for ways to show that you, as a senior project manager, have spent years overcoming obstacles like the very ones they currently face.
Project Manager Resume
Need a resume to pair with your project manager cover letter?
or download as PDF
How to Write a Cover Letter for a Project Management Job
While you’re contemplating the above examples and outlining your own project manager cover letter, remember these three tips for an outstanding final piece: Always learn about the company and job you’re applying for, spotlight your best achievements, and polish your tone.
Write to the project management role and company
So many cover letters get pushed into the abyss for being generic. You don’t want your cover letter to be like everyone elses! So, look for details in the job description and “about” sections on the company website that other candidates will overlook. Research the company and role thoroughly, seeking out specific and unique needs that resonate with you.
Project managers are sought after for their ability to bring innovative ideas and prioritized information together for a streamlined game plan, so your cover letter should demonstrate you’ve done this! Research the company’s objectives and use their previous projects as grounds to establish a connection when possible. Look on the company site for specific mission statements or values, and spotlight them when you discuss your qualifications called for by the job ad.
Share your best project management success
You’ll have limited space to work with since your project management cover letter must remain under a page. But on the flip side, don’t simply repeat the bullet points from your resume, either! Pull one or two of your most incredible accomplishments from your resume and then go beyond the bullet points to show the positive impact you made.
For instance, how did you lead a software development project that wound up increasing sales or customer retention rates? Did you meet an impressively high percentage of your team’s project deadlines—er even exceed expectations? What about the time you collaborated with other project managers on a cross-departmental SaaS project that dramatically boosted company profits?
Find possible opportunities where you can highlight how your experience as a project manager has benefitted others in ways that parallel what the job description and company need.
Mimic the tone of the company
Many hopeful applicants struggle with polishing their cover letters; you’ve described your accomplishments in-depth with eye-catching details and tailored your skills to the job ad after researching the company—and all in under a page! But what now? Next up, you’ll perfect your cover letter’s tone and resulting overall message.
If you’ve checked all the boxes but still don’t feel like you’ve nailed it, revisit the job listing and company website with fresh eyes. This time, now that you’ve got all your ducks in a row in terms of your qualifications and background, focus on the personality that’s demonstrated in the job description—and especially on the company site. What’s the company culture like?
Study the tone of the organization: Do they sound more corporate, sticking with formal terms and efficient wording? Or do they cultivate a more laid-back atmosphere with a conversational tone and occasional touches of humor?
Focus on the personality that’s demonstrated in the job description—and especially on the company site .
Whatever tone the company uses, revise your cover letter to match it and show that you’re the one who gets it! You may spend a little extra time editing and revising, but it’ll be well worth it to showcase what a stand-out candidate you are.
A Cover Letter Outline for Project Managers
Let’s break things down so that your letter will be downright incredible! If you find a resume outline helpful, we dare say that this handy outline—complete with examples from the letters you read earlier—will be vital for understanding the nuances and taking your next steps with confidence.
How to start a project manager cover letter
Your contact info: Include your name, address, phone number, and email address (plus your LinkedIn or other professional social media) if you’re using a cover letter template.
- Formatting : Leave your name out of your address if you’re using a block format.
513 Made-up Street Upland, CA 91784 (123) 456-7890
Date: This should reflect the exact submission date of your application materials, e.g., January 5, 2023.
- Formatting : Write out the full date—it’ll look more professional than the shortened version.
Inside address: This is just the address of the person receiving your application materials. Always look up and include their name, company and role, and address.
Isabelle Brody, Hiring Manager PharmaCord 150 Hilton Dr. Jeffersonville, IN 47130
- Formatting : Each part of the address should be on a new line. Remember to double-space between the inside address and greeting, too.
Greeting: Your greeting, also known as your salutation, is the first impression you’ll make in your cover letter—and first impressions are critical! Hunt down the name of the person you’re writing to (LinkedIn is your friend here), always avoiding generic terms like “Dear Sir/Madam.”
- Formatting : You can follow your greeting with a comma if the overall company tone is more casual. When in doubt, use a colon.
Dear Mr. Iglesias, Dear Ms. Brody:
How to write your project manager cover letter
Body: The body of your cover letter is the stage for your career highlights and qualifications to shine. Write three to four paragraphs that develop your interest, credentials, and enthusiasm for future contact and discussion.
Opening paragraph: To put it bluntly, most cover letters are terribly boring and unenthusiastic—and the company will be just as unenthusiastic about a candidate with a bland cover letter, regardless of how qualified they might be. Compare the following examples to see how you can write an eye-catching opening paragraph for your project manager cover letter.
I didn’t really like having to use Zoom at first, but now I like it. I’d like to work for the company too and I’m great at organizing stuff so I’m a great choice.
Why It’s Bad: Oh no—what was that?! It should go without saying to never reference the company in a negative way—there’s no redemption after that. Besides, this opening paragraph is much too informal and lacks examples of how the candidate is supposedly “great at organizing stuff” that could connect them with the company’s goals.
Like countless others across the globe, I experienced difficulties adjusting to a new lifestyle after 2020, but Zoom saved the day with a platform for everything from work-at-home meetings to connecting with my family for occasions that I otherwise would have missed. And thanks to my adaptability, SaaS experience, and PMP certification, I now hope to provide my coordination, organizational, and management skills to help Zoom deliver happiness to other folks as well.
Why It’s Good: While the candidate with the sketchy opener probably meant that they disliked having to use Zoom because of its association with the pandemic, this much-better opener is crystal-clear about how Zoom actually helped alleviate stress in a difficult situation. Then, we see a smooth transition into skills and experience that reference Zoom’s mission statement of improving communication.
Paragraphs 2-3: Now it’s time to put your money where your mouth is! These body paragraphs are meant to substantiate and expound upon the claims made in your opening paragraph. Think of when you revolutionized a company app’s infrastructure or brought various departments together to improve customer feedback—but stick to one achievement per paragraph since you don’t have much room.
While I thrive in creative environments, I never hesitate to take ownership of the technical aspects of project management as well. Etsy afforded a unique view into customer fulfillment infrastructures and key components like monitoring competitive bids and value engineering for the sake of maintaining profitability. By using Google Analytics to gauge and proactively improve the success of new product features, I boosted daily engagement by 21 percent.
Why It’s Good: This candidate draws compelling parallels between their experience at Etsy and their present potential to further Spotify’s goals. The two companies are quite different, but the applicant finds soft and hard skills coupled with metrics that translate beautifully between the two. The abilities mentioned in this paragraph also reference specific challenges and skills from the job description. Two thumbs up!
Closing paragraph: Your closing paragraph should summarize the highlights that make you the perfect candidate who’s ready to make the company’s needs and vision your own. Finally, end with a call to action that further emphasizes your interest.
Spotify’s great, I listen to it all the time. As you already saw, I’ve got all kinds of qualifications that would help your company. If you’re interested in more information, just ask.
Why It’s Bad: Well, this could be worse, but it’s still too informal and vague—not to mention a tad presumptuous. The candidate misses opportunities to work in specifics from the job description or company mission statement. The tone needs work, too: This reads more like a text than the conclusion of a cover letter.
Thinking analytically, communicating proactively, and building trusting relationships that would drive Spotify’s initiative to create more meaningful connections between artists and fans excites me for the future. Music has been core to some of the most special moments in my life, and I am eager to create equally beautiful moments for millions of others by acting as Spotify’s project manager. I’d love to connect with you soon on how I can improve your reach.
Why It’s Good: This candidate leads with more relevant skills and an enthusiastic description of how they’ll further Spotify’s goals. Before the call to action, the applicant’s personal connection makes a return appearance and elegantly reinforces their reference to the company’s initiative.
- Formatting : Single-space your body text, but double-space between paragraphs for better readability.
Signature: Thank the reader for their time if you didn’t already do so in your closing paragraph. Otherwise, use a brief and professional closing phrase followed by your real name.
Cynthia Anderson
- Formatting : If you’re giving out hard copies of your project manager cover letter, quadruple space after your name, so you can sign by hand in blue/black ink.
Enclosure(s): This important piece tells the reader that there’s more good stuff to review after your cover letter. Project managers should include their resume, application, and any professional recommendation letters or required certifications.
Enclosures: Resume Application ACP certification
- Formatting : Check that you’re using the singular or plural form of “enclosure” correctly depending on the number of materials you attach.
Build Your Best Project Management Resume Next
Congratulations! You’re on the fast track to writing a superb project manager cover letter! But, we gotta ask—is your resume just as cohesive and spectacular?
In fact, it’s easier to start writing your cover letter once your project manager resume is done! That way, all your bullet points are laid out, making it simple to pick the most outstanding achievements to spotlight in your cover letter.
We’ll help you make a resume , and you can choose a modern Word resume template , a creative Google Docs resume template , or one of our own resume examples to edit like the one below. Building from the ground up is daunting, but we’re committed to getting you the right tools to ease the frustration of the job hunt.
IT Project Manager Resume
Need a resume to pair with your IT project manager cover letter?
You can use the same principles we’ve outlined for your cover letter to make a glowing resume, too: Tailor your resume to the job description’s specific skills and key company values. Before you know it, you’ll have hooked a potential employer’s attention—and they won’t forget you anytime soon!
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COMMENTS
How to Create an Outline for a Project Manager Cover Letter · Heading, including your name and contact information · Date · The Hiring Manager's name and title
My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at
Thank you for your time and consideration. I'm looking forward to learning more about the Project Manager position and about River Tech. I
Tips to Write a Project Manager Cover Letter · Tip 1: Don't Restate Your Resume · Tip 2: Don't Stick to Praising the Company · Tip 3: Elaborate on
The body of your cover letter should be made up of two paragraphs. The first needs to express your admiration for the organization that's hiring
My leadership style focuses on engaging team members to communicate, dynamically solve problems and deliver the highest quality solutions. I am currently
A solid project has clear organization – the same goes for your project management cover letter. Your application letter should be concise, while still
Choose a cover letter font that matches your project management resume. · Don't justify-align any text; keep everything aligned to the left side of the page.
I am writing to apply for the IT Project Manager position at Systems+, as advertised on [Website Name]. I am confident that my 12 years of solid
How to write your project manager cover letter ... Body: The body of your cover letter is the stage for your career highlights and qualifications to shine. Write