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5+ Sample Self Introduction Letter For University

Usman Ali

The letter of self-introduction is one of the most critical documents in your entire university application process. Still, it’s also one of the most overlooked and underrated. If you know what to include in it, it can be your ticket to success in the admissions process!

Here’s an example of how to write a killer introduction letter that will get you accepted into the program of your dreams.

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Dear [name of professor],

I am writing to introduce myself as a potential student in your class. I have been thinking about applying to your program and would like to get an early start on my application.

Could you take a moment to review my application and let me know your thoughts? I have attached a copy of my resume, which can give you more information about how I got here.

Thank you so much for your time and consideration!

Dear Ms. [name]:

I am writing to apply for the [job title] position in the Human Resources department of your company. I want to take this opportunity to introduce myself and tell you a little bit about my background, which I believe will be an asset to your organization.

My name is [first name], and I was born in [country of origin], where my parents are still living as of [date]. My father is a businessman who runs his own successful business, and my mother is a homemaker who took care of me when I was a child. My parents have always encouraged me to pursue my dreams and make them come true, so it’s no surprise that I’ve chosen to study at the University of [University Name] to pursue a career in Human Resources.

I hope you will find my application compelling enough to consider me for the open position at [Company Name]. Please let me know if you need further information about my qualifications or background. Thank you for your time!

Dear [Name],

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Regarding your post at the University of [University Name], I am writing to you. I am very interested in applying for this position and hope that you will consider me for consideration.

My research interests are focused on the topic of [topic]. I have been working on this for two years, allowing me to refine my skills in a particular area of research. This experience will be an asset in helping me fulfill the responsibilities of the job.

I believe that I would be an excellent addition to your team. Thank you for taking the time out of your day to review my application. Please let me know if there is anything else that should be added or if you have any questions about my qualifications or experience.

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Hi, I’m [name], and I’m here to tell you about my experience at [University].

In my first year of University, I had the opportunity to study courses in various areas. For example, I took classes in biology, psychology, and law.

I look forward to going into this field after graduating from University because it has helped me grow by learning about other people and cultures.

I am a student at the University of [university name]. I have been studying at the University since [year]. I finished my high school education in [year].

My major is [primary name], and I am currently enrolled in a course called [course name]. My hobbies include playing soccer, reading books, watching movies, and listening to music.

I would like to know more about you, so please send me an e-mail if you want to know more about me!

Hi, I’m [name], a [major]. I’m excited about the opportunity to learn more about [subject] here at [University].

This is my first year here, so I’m still getting used to all the things that go into being a student here. But already, I’ve learned that some things are just easy to take for granted when you’re young—like how much fun it is to be able to do what you love every day.

I hope to find friends who share my passion for learning and education and have fun doing it.

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It is essential to make an excellent first impression.

2. Tell them where you are studying

3. Let them know what course you are studying

4. Tell them why you are interested in the course

5. Mention if you have any questions or concerns about the University

Takeaway:   Be friendly and introduce yourself by your first name only.

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These steps can help you write a great essay about yourself for your university application.

2. Give a brief description of what you are about.

3. State your educational background.

4. Describe your career aspirations and how the course helps you achieve these goals.

5. Give your application an edge by highlighting extra-curricular activities.

6. Emphasize how you are a suitable candidate for the course applied.

Takeaway:   Follow the guidelines above to write an essay that will give your application a unique edge.

The Verdict: Self Introduction Letter Sample For University

In your letter, you can not be convincing. You must write to make it look attractive to the university selection committee that ultimately chooses your application form. Your experience and educational qualifications make it more important to convey in the Self Introduction Letter Sample For University.

We hope this post has inspired and encouraged you to write your excellent introductory letter.

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University Introduction Letter Template

A new university has opened up in your locality. As a prominent member of the community, you should introduce the university to the people. You should write a letter of introduction for this purpose.

In this letter you may mention the location of the university, the courses offered there, the qualifications of the faculty, and any other notable information that you might feel is relevant. In order to find guidance in writing this kind of letter, you may follow the templates written below.

Letter Template: 1

[From] 

Date: 

Dear [Recipient Name]

It’s my pleasure to introduce myself. I am (mention your name) from (mention place name). Currently, I’m pursuing my final year (mention course) from (mention university name) with an aggregate of (mention percentage). I completed my +2 from (mention school name) also I have done my schooling from (mention school name)

My strengths are my attitude, ability to take challenges, self motivation, and strict discipline. I am a good team player and have a good ability to lead the team. I am adjustable to any kind of environment. I am a good listener fast learner. My weakness is I cannot tolerate any lenity in work

My ideal goal is, To want a platform where I can grow my career along with the organization’s growth like yours, I want to be one of the reasons for the success of the organization and I want to see your organization as a benchmark to other organizations. It was a great experience to study here at (mention college name)

[Sender name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

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Writing an University Application Letter [Free Samples]

The application l etter that helps determine   whether or not you will be accepted into the university of your choice is a big feat.  The  admissions process  has increasingly become more competitive. 

No specific letter-writing approach can promise that you will get admission, but a few tips help you to have a better chance at obtaining acceptance.

Research The University

Study and read everything there is about the university. The main objective is to convey how much you adore this university and that it is perfect for you. Think about it as if you were trying to convince someone to date you.

When looking for someone to go on a date with, you want to know all there is about this person. You would want to know a great deal about this person to be able to communicate effectively. 

Dating is a long process that lets two people to get to know each other better to see if the relationship can develop further. 

An university application letter is very similar to the dating process in how it works. The goal is to let the admissions counselor know all about you and to give them enough that they think you might be a good fit for what they have to offer.

The main thing that the letter needs to convey is why you want to attend this specific university. It is important to not embellish too much and end up sounding unrealistic.

Avoid statements like “I think Washington State is the greatest university in the entire world and I’ve desired to go there since I was a child. 

Try to honestly lay out all the reasons why you think this university is perfect for you. After all, isn’t this whole reason you’re applying to this university anyway.

Market Yourself

Every university has a type of student that they specifically look for, market yourself as that student. Clearly, you must mention the academic qualifications you have, especially if you are on the honor roll.

While applications do look at academics, admittance is not all based on a person’s academic standing.

If the university is known for having an outstanding drama club or sports team, and those areas are something you excel in, then be sure to make mention of this.

Take a look at the  brochure for the university ; does it talk about community or civic events? If you are involved in different things around the community, mention that. Reading all documentation on the school can give you an advantage.

Clarify that you have something unique to offer. After talking about why you are perfect for the university, start focusing on what the university offers that is good for you. 

You can focus on anything from the local art club to the desire to be a part of the football team.  Just because you are an honor roll student won’t necessarily give you an advantage. 

Keep in mind that there will be thousands of other individuals who have great greats applying as well. It is important to showcase why you will be a great addition to the university campus.

Double Check The Letter

The worst thing you can do is submit a letter with grammatical or spelling errors. Have others look over the letter and make sure it is error free.

While it may be a pain, one of the first reasons that and choose one application over another is a badly spelled letter.

Below are sample entrance application letters.

Sample 1 - University Application Letter

Andrea Hughes 15th Street, Apt. 546 Washington, DC, 20008

April 28, 2022

Name of Head of Admissions Rutgers University 57 US Highway 1 New Brunswick, NJ, 08901

Dear Name of Head of Admissions:

This letter is a formal application for Rutgers University admission. I researched numerous universities that offer Bachelor’s degrees in Environmental Applications and decided on Rutgers University because of its environmental dedication.

Your program is quite comprehensive, covering many more aspects of global warming than those offered by other universities in the state.

You, for example, offer classes on the International Union for Conservation of Nature, the Forest Stewardship Council, and Leadership in Energy and Environmental Design.

My ambition is to help shape government environmental policies, and I believe that the university’s name is the finest way to equip me for this task.

At the past two years, I’ve worked for a waste management company, where I assisted in the development of novel techniques of recycling particular things.

Learning as much as possible about sustainable living in various parts of business enterprises will assist me in developing fair and helpful public policy.

I’ve sent my application form as well as all of the needed paperwork. I am hoping for a positive reaction from you.

I may be reached at 555-505-1234 or [email protected] if you’d like to set up an appointment or have any inquiries. Thank you for taking the time to review my application.

Andrea Hughes Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 2 - University Application Letter

Kathy Smith 79809 St. Rt. 139 Jackson, Ohio 45640

Ohio State University 1739 N High St Columbus, OH 43210 Attn: Admissions Department

Dear Admissions Department,

I am applying to Ohio State University because of its remarkable reputation and the excellent evaluations I have read from other recent alumni after conducting extensive research regarding universities in the area that offer a psychology degree.

Furthermore, I am interested in Ohio State University’s psychology school because of the graduate psychology degrees available.

I’m just getting started on my journey and am excited to plunge into the undergraduate studies program. My ultimate goal is to graduate from Ohio State University’s psychology school.

My ambition after completing my undergraduate degree in psychology is to continue my education and pursue a doctoral program in psychology so that I can work as a child counselor.

Because I grew up in a family where my father was a counselor and my mother was a social worker, I feel confident that this is the right professional route for me. My father graduated from Ohio State University, and my mother from the University of Oklahoma.

Given that both of my parents have taken similar career paths, I believe that by working in this field, I would be honoring them and their commitment to helping others.

My long-term aim is to major in psychology, and I plan to begin by receiving a Bachelor’s Degree in Psychology from Ohio State University.

As specified in my applications packet, I have attached my application, transcripts, an essay, and all of my letters of recommendation. I thank you for your time and consideration, and I hope to hear from you soon.

Kathy Smith

Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 3 - Appeal Letter To University For Admission

Your Name Your Address City, State, Zip Code

Admission Officer’s Name Admission Officer’s Title University’s Name College’s Address City, State, Zip Code

Dear Name of Admission Officer:

This is a formal letter requesting that you rethink my application to [Name of University].

My application was turned down on [DATE], and the rationale given was that my SAT scores were lower than the university’s admission requirements.

[DATE] was the source of the scores I included in my application. My father had died at the time, and my mother needed support and assistance to get her life back on track.

I was unable to study properly for the SAT examinations because I was their only child and needed to assist her at the time. I knew my results were too low, so I took the exam again on [DATE].

I was able to study effectively and raise both of my grades. My quantitative score rose from 550 to 720, and my writing portion improved from 570 to 750.

My new results, I understand, are higher than the needed score for admittance. I’d like to attend [name of institution] since you have the greatest program for [Environmental Applications], which is my preferred topic of study.

I am seeking that you rethink your previous de cision to deny my admission and grant me admittance for the following semester based on these higher scores and the lower marks being due to circumstances beyond my control.

If you have any questions or would like any more information, I can be reached at [555-123-4567] or at [[email protected]]. Thank you for your kind consideration of my application.

Signature Your Name List of Enclosures

Frequently Asked Questions (FAQ's)

1. what should be included in a university application letter.

2. How long should a university application letter be?

3. How formal should a university application letter be?

4. Can I use a pre-written template for my university application letter?

5. How can I make my university application letter stand out?

6. What should I do if I have a low GPA?

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Letter of Introduction Examples and Writing Tips

Alison Doyle is one of the nation’s foremost career experts.

university introduction letter

Types of Introduction Letters

Tips for writing a letter of introduction, letter of introduction examples, letter introducing two people, letter introducing yourself, more introduction letter examples, related types of letters.

Sam Edwards / Getty Images

Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can result in a valuable relationship, and help you find a new job or acquire a new client. Learn why and how to send a letter, email, or LinkedIn message introducing yourself, so that you can make the best possible impression on the reader.

Surveys report that 70% to 80% (some even as high as 85%) of job seekers say that networking has helped them find a new job. However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a new connection.

There are two types of letters of introduction.

A letter of introduction can be a useful way to network and gain job search advice, or even possibly a job opportunity.

The most important tip to remember when writing a letter of introduction is to keep it short and to the point. The person you are contacting is a busy professional, and you want to get his or her attention right away.

Use a Professional Tone

When writing your letter, make sure the tone matches your relationship. If you are close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.

Mention Who You're Introducing

First, include a quick introduction that explains who you are, or a short synopsis of the person you are introducing.

Explain Why You're Writing

Then, briefly describe what you would like to accomplish by sending your letter. Does the other person wish to apply for a job opening? Are you hoping to set up an  informational interview  for yourself? Be as clear as possible.

Share Your Contact Information

Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.

Proofread and Edit

Whether or not you are already acquainted, be sure to thoroughly edit and proofread your letter before sending it.

In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.

This is a letter of introduction example for introducing two people. Download the letter of introduction template (compatible with Google Docs and Word) or see below for more examples.

The Balance

This letter is written as an introduction to connect two people, and is typically sent to someone you know well.

Letter of Introduction Example: Introducing Two People

Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 barbara.nygaard@email.com

April 11, 2022

Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd. Business City, NY 54321

I'm writing to introduce you to Janice Dolan, who I have the pleasure of being acquainted with through the Brandon Theater Group. I am the Technical Director for the group, as you know, and I have worked with Janice on several local theater projects. She is a terrific stage manager with over ten years of experience.

Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.

I've attached her resume for your review, and you can contact her at janicedolan@email.com or 555-555-5555. Thank you in advance for any assistance you can provide.

Signature (hard copy letter)

Barbara Nygaard

This letter is an example of a letter written to introduce yourself.

Letter of Introduction Example Introducing Yourself

Subject: Introduction From Katherine Sussman

Dear Mr. Randall,

My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.

I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (ksussman@email.com) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.

Katherine Sussman

Here's more information on introducing yourself, including how to introduce yourself in an email, and tips for saying thank you for an introduction.

People often confuse a letter of introduction with other types of job search letters:

A cover letter is a document sent with your resume and other job application materials. Your cover letter serves as an introduction to your resume. Sometimes, you’ll mention a referral from a mutual acquaintance who told you about the job or passed on the hiring manager’s name. The letter explains why you are qualified for the specific job for which you are applying.

A referral letter is a letter you write to someone you don’t know following a lead by a mutual acquaintance. In the letter, you would begin by mentioning your common contact, and then make your request—perhaps you are applying to a job they have available, or you are looking to conduct an informational interview or learn about career opportunities.

A letter of recommendation is a letter written by someone who is familiar with your academic work or your job skills and can endorse your candidacy for a position. The letter would be addressed to the admission officer, department head, or hiring manager, and would include specific skills and experiences that highlight your suitability for the position you’re applying to.

Key Takeaways

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Sample Letter of Introduction for Teachers

university introduction letter

If you’re searching for a teaching job, sending an introduction letter can be a great way to make a first and lasting impression with a hiring manager. Here’s a basic outline to follow as you write your teaching letter of introduction, with examples included.

1. Make an Introduction

State the reason why you’re reaching out and express your knowledge and interest in the school.

“I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.”

2. Highlight Your Skills and Education

Explain how your career plans, skills, education, or experiences are relevant to the school and how they could coincide with the district's values and goals.

“I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up to date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom.”

3. Showcase Your Passion

Express your enthusiasm for teaching and the qualities that you feel make you a good fit for the role or school.

“While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.”

4. Reference Other Application Materials

Before you conclude your letter, direct the reader to any additional application materials you’ve attached, and close the letter with a thank you.

“Attached is my résumé, which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.”

Teacher doing mindful activity with student

Sample Letter of Introduction for Recent Teaching Graduates

The following is an example of a teacher introduction letter sent from a recent graduate, to an employer that hasn't advertised a job opening.

Dear Mr. Smith,

I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.

I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up-to-date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom. 

While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.

Attached is my résumé which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.

Sincerely, 

[Signature]

[email/phone number/address]

444 Grand Avenue

Boston, MA 89827

Sample Letter of Introduction for a Teacher with Experience

Below is an example of a teacher introduction letter sent from an experienced teacher to an employer that hasn't advertised a job opening.

I’m reaching out to introduce myself and express my interest in teaching at ABC Academy. As a secondary English teacher for more than nine years, I’ve dedicated my career to helping students of all levels master the language skills and concepts they need to prepare them for life beyond high school, and I’d love to continue that path at ABC Academy.

In my current position, I teach literature, writing, and reading comprehension to students in grades 9 through 12. Over my nine years of teaching, I’ve managed to successfully increase my student’s reading and writing comprehension test scores every year for the last five years.

In my pursuit of lifelong learning, I’ve made it a point to stay up to date on the most current teaching methods, including Cooperative Learning and Flipped Classroom. I’ve also earned an ELL and ESL certification from Western Governors University, where I mastered concepts such as subject-specific pedagogy, language production, and theories of second language acquisition.

Even with the challenges of the current educational landscape, the feeling of watching my students have that “aha” learning moment never gets old. I’m passionate about forging relationships with students that build a sense of confidence and enable them to grow as learners.

I’m extremely enthusiastic about ABC Academy’s focus on language arts and would welcome the opportunity to contribute to the success and continued improvement of your learning initiatives. For this reason, I'd love to learn about any upcoming teaching roles in your district or be considered for any openings later down the road. My résumé is attached, and my contact details are listed in my email signature below.

Thank you for your time, and please let me know if there’s any additional information I can provide for you.

555 Grand Avenue

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How To Write A Letter Of Introduction For Job Seekers (Samples Included)

Jeff Gillis 0 Comments

letter of introduction

By Jeff Gillis

Updated 6/14/2022.

For many job seekers, nothing’s more frustrating than the words, “It’s not what you know, it’s who you know.”

What if you don’t know anyone? Perhaps you’ve moved to a new city, switched industries, or simply didn’t recognize the importance of networking until recently. How can talented individuals in this situation play catch-up and get their careers started?

It isn’t impossible, and you don’t have to be obnoxious to get in front of the right people. In fact, there’s an entire method for introducing yourself to people you’ve never met but would like to know. It’s called sending a Letter of Introduction.

What Exactly Is a Letter of Introduction?

So, what is a letter of introduction? A letter of introduction is, according to Military One Source , correspondence that “notifies an employer of your qualifications and interest to be considered for potential future positions.”

However, it can also be more. For example, you could send a letter of introduction to a potential new network contact, allowing you to expand your circle.

Essentially, the letter of introduction is a way to reach out to someone asking to make their acquaintance and, if they’re willing, find out about job opportunities or forge new connections in your desired industry. It’s a polite way to get your name in front of important people without infringing on their time or accosting them in a coffee shop.

It’s also important to understand what an introduction letter is not. It isn’t your resume , it’s not a cover letter , and it’s not a short story detailing your early life, dreams, and ambitions. You don’t send one in response to a current job posting.

Instead, it’s a brief, clear, and concise explanation of who you are as a professional and why you are writing. This reason could be that you’re looking for a job, or you’re hoping to chat with them to gain some insight into the industry you wish to enter.

Types of Introduction Letters

An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

How to Write the Different Kinds of Letters of Introduction

Writing an informal introduction letter to introduce someone to a third party is rather simple. Since you know the person you’re introducing them to, you can rely on your own judgment when choosing your wording. For this article, we’ll focus on a relatively formal letter, even if it’s to a colleague. Such a letter should include the following features:

Today, most people send letters of introduction via email. Be mindful of how you send that email. For instance, there’s a difference between sending a letter of introduction and a referral letter.

Let’s say your friend needs a freelance copywriter. You worked with a great copywriter previously, and you tell your friend you’ll send their details.

In this case, you’re mainly sending a referral, as you’re connecting a professional connection to a friend with a specific need. While this is an amazing thing to do – as 72 percent of interviews are referrals – it isn’t the same as a letter of introduction.

Now, let’s change the circumstances a bit. In this scenario, let’s pretend your friend owns a copywriting agency.

Your professional connection is looking for a full-time gig and asks you to introduce them to someone who works in an agency. When you send the message out, you aren’t referring your professional contact for a specific opening. Instead, you’re letting your friend know a bit about who they are and providing contact details that allow your friend to reach out to your professional connection if they so choose. That’s an introduction letter.

When writing a letter of introduction for yourself, the steps are almost identical with a few subtle differences:

Letter of Introduction Samples

In some cases, it’s far easier to see how to approach a situation by checking out a few examples. Here is a sample letter of introduction for when you’re writing on behalf of someone else and another for when you’re writing on behalf of yourself:

Introductory Letter on Behalf of Someone Else

Hi Jane Doe, It was a pleasure catching up with you at the networking event last week! I’d like to take a moment to introduce you to John Smith, a project manager with nearly a decade of experience, specifically in the technology niche. I’ve personally worked with him several times during his time with ABC Corp, and I’ve grown to trust his expertise over the years. Currently, John is exploring new opportunities and was hoping to connect with you about potential future openings at your company. I’ve attached his resume for you to review, and you can also find him on LinkedIn using the link in that document. If you’d like to touch base by phone, you can contact him at 555-555-5555. While I’m not aware of any current hiring needs on your end, I do believe John would be an asset. Sincerely, James

Introductory Letter on Behalf of Yourself

Dear John Doe, My name is Jane Smith, and I’m a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I’ve long been a fan of your company – XYZ Inc. – particularly its recent campaign for leading snack food manufacturer ABC Co. If you have the time, I would love to talk to you about opportunities with your company, as well as gain career insights from a leader in the field, such as yourself. If you’re available, I can be reached at 555-555-5555. You can also reply to this email and view my portfolio using the link in my signature. Thanks for your time, and I look forward to hearing from you. Best, Jane Smith

These are rather formal examples of an introductory letter, focusing on professionals in the project management niche. Additionally, they’re relatively simple, showing you the general structure to follow.

In some cases, you could expand on various points based on the nuances of the company and what the job seeker has to offer. However, it’s crucial to keep things concise. Now isn’t the time to tell someone’s life story. Instead, the goal is to make an initial connection that can be built upon later.

It’s also true that less formal letters sometimes work. However, you don’t want to run the risk of alienating someone you don’t know with what feels like a gimmick or a sales letter. That’s why formal is often the way to go, regardless of whether you’re introducing yourself or someone else.

Use these examples as a letter of introduction template, giving you a solid starting point. Then, adjust the details as needed to ensure it makes the best possible impression.

Putting It All Together

A letter of introduction allows you to even the playing field when it comes to the game of “who knows who.” If you can dedicate time to send a letter (or email) of introduction each week to people you’d like to meet, a certain percentage will likely reply back – so long as you don’t simply cut and paste the same letter for everyone.

Whether it’s to land a new job or break into a new industry, take advantage of the power of introductory letters.

university introduction letter

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Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more. Learn more about The Interview Guys on our About Us page .

Copyright © 2022 · TheInterviewguys.com · All Rights Reserved

university introduction letter

Vertex42.com - The Guide to Excel in Everything

Letter of Introduction

In third party introduction letters, the writer is addressing someone they are familiar with and introducing a third party to the recipient. Generally, specific requests for employment or other assistance accompany the letter. These letters tend to be less formal as they are usually sent to someone you know well.

In blind contact introduction letters, the writer does not know the recipient. The entire purpose of the letter is to make the introduction. These types of letters are essential in building business and customer relationships.

Introduction letters are often confused with referral letters, cover letters or application letters, each of which is used under different circumstances.

Letter of Introduction Template

Letter of Introduction Template

Other Versions

Description.

Trying to build up your rolodex or help out a friend or associate? Use this free letter of introduction template to help break the ice.

Author : Brent Weight and Jon Wittwer

License : Limited Use

Tips: How to Write a Letter of Introduction

Sample Introduction Letters

Business letter of introduction sample.

I am writing to introduce you to a remarkable young woman, Cami Larsen. She has worked for me the past 6 months and has done an excellent job.

Cami has been very valuable to our team. She has a bachelor's degree in marketing and she has a great sense of current market trends. She has been marketing lead on several key projects for us. Her husband recently was transferred to New York so she will be leaving us shortly. We will be sad to see her go. Since she will be coming your way, I was hoping that you might be willing to consider Cami for a position in your firm or assist her with finding other opportunities in New York. She will be a great asset to whoever hires her on.

Let me know if you have any questions or you can reach Cami directly at (123) 456-7890. I am sure she can provide you with a resume if you wish. Thank you for your time and assistance.

More Sample Introduction Letters

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50 Sample Letter of Introduction for Visa Application

An introduction letter is a one that is intended to introduce an entity, its characteristics, and the goal of the business that an individual or an organization wishes to offer to another person or establishment.

It is one document that may be required as part of the visa application materials for those applying for a visa. A letter of introduction is merely a letter to the embassy from your employer or the head of an educational institution. It must be typed and addressed to the embassy on letterhead.

The criteria governing an introduction letter can vary from one embassy to the next or depending on who is applying for it, such as a student or an employer.

Students applying for visas must demonstrate that they are still enrolled in school, and adding a student ID in the application is insufficient to demonstrate that they are still enrolled. The only document that can prove that one is still in school is an introductory letter from the institution.

The school’s letter of introduction must be addressed to the Visa Section of the embassy in question. Also, an Introductory Letter from an educational institution to support a student’s visa application must include but are not limited to the following:

If you are a visa applicant who works for a firm, you will need an introduction letter from your boss. The No Objection Certificate is another name for this type of introduction letter.

A Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the organization issues introductory letters to employees for visa purposes. Employee introduction letters should include, but are not limited to, the following;

Below are some samples and templates for student and employee letters of introduction for visa application.

[Letter head of company]

December 10, 2023

The Consular,

Visa Section,

The United States Embassy,

Dear Sir/Madam,

LETTER OF INTRODUCTION

KUFFOUR AYEW PANSTIL

This is to establish that Kuffour Ayew Panstil, who was born on January 8, 1971, and has the passport number G2624538, is a full-time employee of the aforementioned company.

Ayew began working for the organization on August 1, 2012, and is now the Procurement Officer, earning $45,883.00 per year.

He has expressed an interest in visiting the United States during his annual leave in January 2020, and we have no objections to this.

If you require any additional information on Ayew, please contact the company using the contact information listed on this letterhead.

Please provide him with the assistance he requires to make his vacation to the United States a reality.

Thank you very much.

Yours sincerely,

Apenda James

[University Letter Head]

December 10, 2019

This is to confirm that Kuffour Ayew Panstil, who was born on September 19, 1991, and has the Student ID AL 3483840, is a final year student at the above-mentioned university.

Kuffour, a full-time student at this institution, has expressed a desire in visiting the United States in January 2019, when the school will be off for the Christmas holidays, and we have no objections to him doing so.

If you have any questions about Kuffour, please contact the school using the information listed on this letterhead.

The Visa Officer,

Italian Embassy

Abuja: 21st Crescent, Off Constitution Avenue,

Central Business District, Abuja

Dear Sir/Ma

INTRODUCTION LETTER: APPLICANT’S NAME AND PASSPORT NUMBER

This letter is to introduce you to Jonah Ayew, a Senior Lecturer at the University of Nigeria, Nsukka’s Department of Business Administration. He has been working for us since October 17, 2022.

After deductions, his annual remuneration is 3 million five hundred and eighty-seven thousand, three hundred nairas (N3,587,300).

During his leave in October 2023, he plans to travel to Italy.

We would be grateful if you could provide the essential assistance.

Please do not hesitate to contact us if you have any questions.

Please provide him with the assistance he requires in order for his trip to the United States to take place.

Yours faithfully,

For: University of Nigeria, Nsukka

[Letter of the school]]

The Consular General (Or British High Commissioner),

British High Commission

Abuja/Lagos office address

LETTER OF INTRODUCTION FOR [FULL NAME AS ON PASSPORT]

[Name of Student] is a student at [Name of School] in [location of school] [constituency] [state] and has requested an appointment with your office to discuss his visa application.

He started with us as a primary six student in 2023, is now in primary seven, and has always been an average (B or A) student. The results from his previous tenure are attached.

His parents, [name of parents], have always been active participants in our PTA meetings.

I’d be happy to recommend him to your office for any assistance he might require. We are happy to supply any further information that your office may require.

[Name of Proprietor]

For:[Name of school]

[NAME OF EMBASSY]

[ADDRESS OF EMBASSY]

EMPLOYEE INTRODUCTION LETTER

[PASSPORT NUMBER and FULL NAME AS IT APPEARS ON THE PASSPORT]

This letter is to introduce you to [FULL NAME AS ON PASSPORT], the [APPLICANT DESIGNATION] of [COMPANY WHERE APPLICANT WORKS].

During his leave period in the month of [MONTH AND YEAR], Mr [FULL NAME OF APPLICANT AS ON PASSPORT] desires to visit [DESTINATION].

Please find the Company’s Statement of Accounts, Board Resolution for financial support, Certificate of Incorporation, Memorandum and Articles of Association, Tax Receipts, Invoices and Receipts, Evidence of Business Transactions, and other necessary papers attached to support his application.

We would be grateful if you could support us in any way you can.

Please do not hesitate to contact us if you require any additional information.

For: [NAME OF COMPANY

[NAME OF WRITER]

[DESIGNATION OF WRITER]

Embassy name…

Office Address…

Sub: Letter of Introduction as an Employee for Visa

Dear Officer in Charge,

On behalf of [Firm/Organization name], I, the HR Manager (Job Designation), am writing you this letter. Our employee has come to your office to apply for a work visa for (Country name). (Explain in your own terms.)

Introducing the employee: he’s a diligent worker and a trustworthy individual who has been with our firm for the past five years (more or less) and has proven to be a valuable asset.

(Shortly summarize your work experience and qualifications.) Although we would be sad to see him go, the company sincerely hopes that the employee rises to the top of his department.

The firm recommends the concerned team member and requests that the Travel Agency please give him a work visa as quickly as possible, according to the document. (Explain your welcome and requirements in a friendly manner.)

HR Manager (Job position),

Firm/Institute name…

Contact Information and signature…

Date: DD/MM/YY

Concerning Authority…

The Embassy name…

The Embassy address in your country…

Employee Name: Passport No – [********]

I’m writing to confirm that (Name of Employee) works for (Company/Institute name). He also has a job as a (Job Designation). (In your own words, describe).

(Employee name) has been an employee since (Date), and his total salary after deductions is (Money Amount) per year. Furthermore, his employment at (Company/Institute name) includes completing reports and correspondence for the company’s executives (Office). (In a few sentences, describe your work experience and qualifications.)

He is representing (Company/Institute name) at the [Conference themed – The Way Forward in Correspondence] as a (Job Position). (Explain the matter completely.) The conference is scheduled for (Date), and the corporation will cover all of his expenditures. (Describe your welcomes and requirements in a friendly manner.)

Please email me at (Mail Address) if you require any other information.

Vice president (Job Designation)

TEMPLATE  5

[Your name]

Consular Officer

U.S Consulate or Embassy

[City, country location of U.S Consulate or Embassy]

Dear Consular Officer:

I am a student with (f-1, j-1) status, and my name is [enter your entire name as it appears on your passport]. At the University of Pennsylvania, I am pursuing a [doctorate, certificate, bachelor’s, master’s] degree in [insert subject of study].

I’d like to invite the following individual to visit the United States for [reason for visitation] in [month, day, year] [First Name], [Last Name], relationship to you, and address in their home nation

During his visit, my guest will stay at [US address]. I’ve attached copies of my identification cards as well as evidence of graduation/transcript.

If you have any questions, please contact me by email at [your email address] or by phone at [your phone number].

[Your signature]

[Your full name]

(COMPANY LETTERHEAD)

CONSULATE GENERAL OF [Country of destination]

RE:  Business Visa for [Applicant’s name]

This is to introduce [Applicant’s name] as a [Company name] employee (Job title).

[Describe the nature of the company’s business in detail as well].

For business engagements, [Applicant’s name] will travel to [Country of Destination]. (Avoid using the words “work,” “train,” and “help.”) Describe the nature of the business or operations that will be carried out).

[Applicant’s name] will be visiting [provide the name(s) and address(es) of the company(ies) with which the applicant will meet].

[He/She) will meet with [Name(s) of person(s) to be contacted in destination country, phone number(s), and his/her/their functions in the company].

On March 6, 2023, [Applicant’s name] intends to travel to [Country of Destination] and stay there until March 6, 2023.

We believe [Applicant’s name] will maintain a high level of integrity while in your country based on our previous experience. In light of this, our business will accept full financial responsibility for (his/her) trip and will insure (him/her) for round-trip transportation to and from [Country of Destination], as well as all local expenses.

[Applicant’s name] will not provide any technical assistance and has no plans to immigrate to [Country of Destiny].

Please do not hesitate to contact me at [Contact phone/email] if you require any additional information.

[ANOTHER PERSON THAN THE APPLICANT]

[Original handwritten signature]

Consulate General of Italy,

[Consulate Address]

Sub: No Objection Certificate for (full name of the applicant as on passport)

This letter confirms that [complete name as on passport] has been working as a full-time employee with [name of company] since March 6, 2023, and his/her current job title is [job title]. [Annual salary after or before deductions] is his annual income.

[Applicant’s complete name as it appears on passport] has indicated an interest in visiting Italy for tourism purposes. From [departure date] to [return date], our organization has no objections to him/her visiting your prestigious country for [number of days]. He/she would report for service on [day, month, and year] when his/her leave expired.

If your office needs any additional information, please do not hesitate to contact us. Please note that this certificate is being issued at the request of the applicant and does not bind the company or its authorized signatories financially.

Thanking You.

[Department Head’s Name]

[Designation of Department Head]

After reading this simplified style, I believe you will be able to tell the difference between a letter of introduction to the embassy from an employer and one from the head of a higher education institution.

Most companies have a letter of introduction structure with the HR department, but some medium-sized companies don’t, and you can be asked to assist them with the format. This post will undoubtedly make the process easier for you to complete.

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How to Write an Introductory Letter

Last Updated: January 16, 2023 References Approved

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 13 people, some anonymous, worked to edit and improve it over time. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 311,902 times. Learn more...

An introductory letter is most commonly used in business communications, used to establish contact, request information, or outline a new product or service. In general, you'll write introductory letters to people that you don't know personally, making them somewhat tricky to nail in terms of tone and style. But you can learn some short-cuts to help make your letter concise, readable, and effective at giving you the introduction you want.

Writing the Opening

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Writing the Body of the Letter

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Revising and Polishing the Letter

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When you’re writing an introductory letter, address your letter to a specific person whenever possible. Open the letter by stating your position, title, or role, and explain why you’re writing, including how you came to learn about the company and any personal connections you have with the organization. Be as specific as possible about what you’re asking, such as requesting a time to meet in person for an interview, and reiterate the most important information in the conclusion. For tips on formatting your letter, read on! Did this summary help you? Yes No

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How To Write A Letter To A College Admissions Office?

Communicating to a College Admission office to inquire and resolve your doubts is beneficial. However, there might be innumerable questions looming in your head all day. All you need is assistance to cater to your hesitation & questions. Here are some steps to convey your message to a College Admissions Office. Before writing a letter, make sure to investigate and explore all the possibilities of writing. Here we will see about “How To Write A Letter To A College Admissions Office?”

Greetings And Introduction

First & foremost to create a good impression is writing genuine greetings. It may have a lot of pressure for two to three words, but it has a strong impact on your letter. A bulk of letters may have – Hi, To whom this may concern. The tone shall be formal and real. The letter should not be perceived as you are chatting it with your peer group.

Slang words like Hi, Hey dude, Howdy, hey buddy shall be strictly avoided. A good alternative would be – Good Morning, Mr. Wilson. It is necessary to write the college admission officer’s name, you may get the name through a reference, or website. Thus, here’s a glimpse of the greetings of your letter.  

Hello, Mr. Baldwin,

The subject line shall be short, to the point, direct, and professional. Convey your message within 5 to 6 words. For instance, if your letter is about the Admission process at Princeton University. Rather than writing “What is admission process in Princeton university” write “Queries on the Admission Procedure.” 

The main goal of the letter need not be about the confirmation of your application. It could also be regarding your interest in the university and wants to perceive more information. You may phrase it like this -The letter is with the reference to Business Administration provided in your college. I have completed my graduation from a private college. I learned a special entrance exam is conducted for the students who may want to pursue this course. 

Make your Questions more specific, precise, and in detail like entrance tests, particular degree program details, due dates of the admission procedure, and confirmation of your application process. University’s alliances with the companies and more. It is better to do back-end research on the university, before writing the letter. In the digital era, most of the information is provided on search engines or the official website.  

Signature Block

Sample letter 1.

Good morning, Ms. Miller,

Hoping for a positive response.

Sample Letter 2 

(John Green, 12th F Seattle, Washington, 225-125-7930. [email protected])

Similarly, I want to know about the event – Careers in Social Science field. As the registration is allowed for all high-school students, thus, what is the last date to apply for the event? 

Sample Letter 3 

[email protected])

I received an invitation from the high school about the famous sports event at your university. Thus, what is the deadline to submit my form for the sports event? 

What To Do If I Don’t Receive My Response Letter From The College-Admission Officer?

Are emails more effective than letters for communication.

Sending a letter is still one of the authenticated ways of communication. But, the world has become more dynamic and adaptable to technology. Thus, emails are a very convenient, paperless, and formal way of communication.

How To Devise An Email To The College Admission Officer?

Decent salutation/greetings.

Hello, Mrs. Green

Introduction

Interrogate with precise/specific questions, more detailed questions like –.

Information on a specific course, Events and research programs for first-year students, admission application procedure, confirmation on the application procedure, etc. Asking genuine questions indicates your curiosity and seriousness with the officer. Also, the officers will provide well explanations and answers to your queries. 

Always Conclude With The Signature Block

Email sample 1.

I have decided to pursue a Master of Arts in Medical Humanities & Bioethics. I want to know about the course with in-depth details, admission dates, and entrance tests. 

Email Sample 2 

Hello, Mr. Hatt,

Etiquettes For Finer Letter Writing

Make sure the letter is not more than one page. The email should also be small and precise. Always acknowledge and reply to the previous emails/letters. All the words shall not be in capital form. 

Types Of Questions To Ask At College Admission Office

Questions to refrain from asking at college admission office, things to do while waiting for admission letters.

Contacting the college admission officer shall be hassle-free and communicative. While writing a letter, a proper format from top to bottom shall be followed i.e. greetings, introduction, subject, body, signature block. A similar format is followed in the email writing. It is necessary to wait for at least 1 week to receive a response letter from the office. Non-required questions & the information that is available online shall be avoided to ask.

Frequently Asked Questions

The University of Edinburgh home

Student Administration

Bank Introduction Letter

Guidance for international (non-UK) students.

Many banks require you to complete an online application form to open a UK bank account.   Your online application has to be supported by a digital copy of your bank introduction letter - this will be accepted by a selection of local banks as proof of student status and proof of semester time address.

Non-EU international students must complete International Check-in before ordering a bank letter

Make an appointment for International Check-In on the Student Immigration Service web page .

How to get a Bank Introduction Letter

Students living in university of edinburgh accommodation.

Click on  the Student Life tab - Accommodation  - Launch Services - Year 2020/21 term time

Under the tab While You Are Here you will see an option to print your bank letter

Either Save As a PDF or scan the printed letter so you can attach it to your online bank account application

International students NOT living in University of Edinburgh accommodation

Please Note:

How to Write a Letter of Recommendation (Template + Tips)

Learn how to write a letter of recommendation, including tips on what to include and when to say no.

[Featured image] A professor writes a letter of recommendation on her laptop in an office filled with bookshelves.

A letter of recommendation is a letter written on behalf of an applicant by someone who can vouch for that person’s educational or professional performance. This letter is typically sent to an admissions officer or hiring manager considering a candidate for admission, employment, or a scholarship.

Letters of recommendation help round out an application. They do this by offering insight into an applicant’s personal qualities like integrity, intellectual curiosity, or leadership potential. Writing a strong letter of recommendation as a teacher, counselor, manager, or co-worker can help give an applicant an edge over their competition.

Letter of recommendation template

Use this template to get you started on writing a properly formatted recommendation.

Letter of recommendation sample

Here’s an example of a strong recommendation letter written using the template above.

Image of a letter of recommendation with black text on a white background

How to format a letter of recommendation

Different organizations have different recommendation letter requirements. Be sure to ask the requester about any specific guidelines. In general, a letter or recommendation can be broken down into the following sections:

Recipient Name

Recipient Title

Recipient Address

Greeting: Address the recipient by name if possible (Dear Ms/Mr).

Personal introduction: Begin the body of your letter by introducing who you are and your relationship to the applicant.

Recommendation: What makes the candidate a good fit? Offer specific examples of skills or qualifications that match the role.

Anecdote or example: Include a personal anecdote about what it’s like to work with the candidate. Include any workplace or people skills you’ve observed them to possess.

Closing: Give an overview of why you’d recommend this person.

Contact information: Provide your email address and phone number so the recipient can follow up.

Tips for writing a strong letter of recommendation

If you’re writing a recommendation letter, you likely want the candidate to have the best chance of getting a positive result. Here are some tips for writing a good letter that may stand out to admissions officers, potential employers, or anyone else reviewing the letter.

Do your research.

Find out what exactly the candidate is applying for. Ask them to provide:

A copy of the job description or academic program requirements 

Their resume

Any particular skills, achievements, or qualifications they’d like you to highlight 

This will help you focus your letter on the skills or qualifications that are specific to the role the candidate is applying for. 

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Be specific.

Please feel free to use a template (like the one above) to guide your writing, but remember to make it personal. Use examples and specific details to illustrate why this person is the best candidate. Choose strong, accurate adjectives over general terms or cliches. 

Think about what the person reading the letter might want to know. Include details or insight that wouldn’t necessarily show up on a resume or application. Your letter should help the recipient get to know the person you are recommending. 

Stay positive.

Your recommendation should confirm that this candidate is a strong contender for whatever they’re applying for. Demonstrate honest enthusiasm, and avoid any comments that could be construed in a negative light. If you can make a superlative comparison between this person and others you’ve worked with (e.g. “she’s one of the best student aides I’ve had the pleasure to work with in my career as a professor”), do so.

Keep it formal and concise.

Use a business letter format using a twelve point font size in either Arial or Times New Roman. Write your letter on your business or organization letterhead if possible. The recipient likely reads dozens if not hundreds of letters, so keep yours concise and to the point. Aim for at least one page but no more than two. 

Don’t be afraid to say no.

If you feel like you’re unable to offer a glowing recommendation for a candidate, it’s okay to say no. A mediocre endorsement can often do as much damage as a negative one. While it may feel uncomfortable, it’s perfectly acceptable to respectfully decline a request.

Follow the instructions.

You’re vouching for this person. Be sure to follow any specific submission guidelines carefully, and get your letter in on time (or early). If your letter makes a good impression, that will carry over to the candidate you’re endorsing.

How to ask for a letter of recommendation

Chances are that you’ll be asked to provide letters of recommendation as part of an application you’re submitting sometime during your education or career. This is particularly true when you’re applying for graduate programs. One or more letters of recommendation are almost always part of the application process.

Read more about how to set yourself up for success when asking for a letter of recommendation .

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How to write an introduction letter as a professor? [closed]

Imagine my professor wants to introduce me to a famous university, but he is too busy to write an introduction letter 1 . I need to write it myself as if I was my professor, and he only has to sign it. How should I write now?

This is my homework essay, and I am getting stuck, maybe because I have never written such a letter before, and I have never been a professor :) So can you offer some advice on how to approach the task?

1 I'm sorry if this is not so clear. That is the best English word I can think of, because I'm not from an English-speaking country.

Chappo Hasn't Forgotten Monica's user avatar

4 Answers 4

You may be taking this too literally. This is just a writing prompt with a creative way to talk about yourself, as if you were a different person. Just imagine you were seeing yourself from the outside, highlight your best traits and accomplishments, and add "Dear Professor" at the top.

Chris Sunami's user avatar

When I was an American university student, I always began the letter like this:

Dear Professor __________,

The actual rank of the professor does not matter. In fact, if you are talking to an assistant professor or even a lecturer, then that person will feel happy that you are using a loftier title.

Dear Instructor __________,

This is also acceptable. "Instructor" is a generic term for any kind of teacher in an university.

Usually, university professors have a doctorate degree or some kind of post-graduate education. So, you can also use this:

Dear Dr. __________,

NEVER begin your letter like this:

Mr./Mrs./Miss/Ms./Mx __________,

In American primary schools and secondary schools, students may refer to their teacher by one of those titles and the surname, because primary and secondary school teachers only have a Bachelor's or Master's degree, not a Doctorate degree.

The body of the letter should contain whatever you want to say. Use a formal tone. Be extremely polite. You may want to use your professor for a recommendation letter or letter of reference someday.

The closing may be:

Sincerely, [YOUR NAME HERE] [YOUR CONTACT INFO HERE]

Double U's user avatar

This is called a 'letter of introduction' and if you search Google images for that phrase, you'll find hundreds of examples that you can pull paragraphs from and adapt to your personal situation:

Google Image Search for Letter of Introduction

GGx's user avatar

If I understand your situation correctly, you have an imaginary professor who is supposed to write an introduction for you to an event at a university.

Who are you in this scenario? Are you the recent winner of an academic prize?

I will assume for a moment - this being writers stack - that you are a successful writer who is touring universities and Prof X wrote the introduction (which you hold in your hands).

He or she will have of course acknowledged his peers and mentioned some connection between you - perhaps as a mentor or consultant. He will include any literary awards your work might have won. He will probably be concise as professors often are. He will then turn the podium over to you - the voice of your generation.

If the scenario is that you are transferring universities and a proud professor has written a letter of introduction for you to one of his colleagues, it will describe your work as a student, your potential and likely be quite brief.

Rasdashan's user avatar

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University Cover Letter Example & Writing Guide Cover Letter Example

University Cover Letter Example & Writing Guide Cover Letter Example

Most people go to a university to study, but some go to a university to work. Whether you’re an astrophysics professor, a football coach or a food service worker, a compelling university cover letter is a crucial part of your application for any college job.

And these jobs are not exactly scarce. One website that specializes in jobs in academia, HigherEdJobs , says that there are more than 100,000 positions at 2,000 institutes available. 

This guide, along with the corresponding cover letter example, will explore:

Psychology tips to writing a great cover letter

Best format for a university cover letter

The format of a university cover letter is defined by its five key elements, its structure, and text volume. In most cases, a university cover letter should be one page only, a maximum of 300 words. So unlike a 100,000-word doctoral dissertation, a cover letter prizes brevity and economy of words. 

But those words need to be chosen very carefully, and they need to follow a recognized structure.These are the five key elements in the format of a university cover letter:

We will explore what each of these components should contain, but first let’s check out the editable cover letter example you can use for your own application:

Dear Mr. Brawley,

During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in overall grades. The oriental studies program was 150% oversubscribed and 95% of all our professors published critically acclaimed research in industry-leading linguistic journals.

Moving to Austin with my family brings opportunities, and while I am happy to explore a move back into academia, the timing of the Head of Modern Languages role at the University of Texas seems perfect. I know that you are looking to grow your oriental and middle east studies departments and I trust that my experience may prove beneficial.

Students are attracted to a degree course primarily because of the diversity of curriculum and the range of options for further study. Language professors with experience of teaching courses around the cultural and historical aspects of their respective countries proved the most popular at Northwestern and it is exactly this combination that will likely help to propel the success at Texas.

Interest in studying obscure linguistics and ancient poetry has dwindled as these regions become global economic powerhouses. Students want to study things that will be relevant to their interactions with real people. That is what underpins the success of any modern languages department. I am an active participant in these academic circles and am confident that I could assist in attracting some top teaching talent to the Texas team.

I have presented at over 100+ international seminars over the past five years, raising the prestige of my university and I would hope to continue in exactly the same vein. Being proactive in exploring the issues of the day and using social media to amplify the messages is the greatest student recruiting tool that any university department can use.

I would welcome the opportunity to share my thoughts on how I might help the Texas Modern Languages department to thrive.

Sandra Hangleton

Cover letter header example

The cover letter header is a thoughtfully designed section at the top of the page that contains your name, occupation, address, phone number and email. It may also include your photo and perhaps your LinkedIn profile — but don’t clutter it up with much else.

When the hiring manager opens your cover letter, before reading the first words, they should say, “Hmm, this looks nice.” In a page otherwise full of paragraphs full of black text, the header is your one opportunity to make some design choices to help your letter look as good as it reads. You can opt for an accent color, an imaginative layout, creative use of typography and perhaps icons for your address, phone and email. It should not be “gimmicky,” but it should be designed with a certain amount of flair.

Cover letter greeting example

The cover letter greeting, also known as a salutation, is the line where you say “Dear Ms. Smith,” “Dear Mr. Hernández” or “Dear Dr. Patel.” 

Don’t get too creative here — in a letter seeking employment, “Hey, y’all” is obviously not going to work. Do attempt to find out the name of the person to whom you should address your job application letter. People like to read their own names, and it shows your attention to detail and your interest in this employer if you’ve gone to the trouble of finding out who is processing the applications for the job you want.

Cover letter introduction example

To catch a fish, you have to throw out some enticing bait. And your cover letter introduction, the opening paragraph, should both identify the job you’re seeking and make a convincing case that you’re the right person to fill it.

For a university application, mentioning your top-notch alma mater may be one way to bait the hook. If you have years of experience in your field, that may be another. Lead with your strengths, and try to write a paragraph that makes it impossible for the recruiter to stop reading.

Here’s an example of a good university cover letter introduction:

During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in over all grades. The oriental studies program was 150% oversubscribed and 95% of all our professors published critically acclaimed research in industry-leading linguistic journals.

Cover letter middle part example

The body of your cover letter — i.e. the middle paragraphs — should contain the heart of your pitch. If your introduction has hooked the fish, the body is the part where you reel it in. 

Given a one-page limit, you have a lot of work to do here in a short amount of space. Here you must list all of your top qualifications for the job you want. Again, this will usually include experience in your field, and in a university cover letter, it will generally address your education. 

Be specific about your work experience, using facts and figures wherever possible, and try to relate at least one anecdote about how you solved a thorny problem in a previous job. 

Also, try to mention the name of the university where you’re applying, and explain what it is that makes you want to work there. Let the employer know that you aren’t just mass-mailing job applications to random universities, but that you specifically want to work for this one. For example:

How to end a cover letter (conclusion example)

The conclusion of your cover letter should contain a call to action, in which you suggest that the hiring manager take some action as a result of your letter. You can say that you look forward to a reply, that you’d be happy to follow up with a phone call, or that you’d be delighted to be invited for an interview, in person or remotely. 

Your interest in receiving a reply should let the recruiter know that you’re really interested in this job. You don’t want to sound either desperate or overconfident, but you do want to convey your sincere interest in exploring this job opportunity further.

Layout and design of a university cover letter

Your letter needs to say the right things, but it also needs to have the right look. Choose the right layout and design for your cover letter, and don’t squander your golden prose on a badly designed letter that sounds great but looks ugly.

You need to use a legible font — nothing avant-garde or strange-looking. You want to choose a font size between 10 and 12 points, big enough to read but not so big it looks like you’re writing a children’s book. 

You need to use 1-inch margins at the top, bottom, right and left of your letter. You need to add a space between your paragraphs, which should not be indented, and hold all paragraphs to a reasonable length.

When it comes to visuals, Resume.io’s cover letter templates offer a professionally designed, ready-to-go solution to quickly create a beautiful cover letter in minutes flat.

Always remember that you’re writing this letter to a human being, so you need to sound like one. Avoid robotic language or HR-speak about how you’re a “team player” who “thinks outside the box.” Beware of clichés that a recruiter has read a thousand times before, and beware of “fluff,” which is fancy language that says nothing.

A cover letter is a way of establishing a personal relationship with a hiring manager, someone whose help you desperately need in order to get the job. It’s a business letter, but that doesn’t mean it can’t also be personal. In places, you score points by using rational language that speaks to the head, but in other places you gain ground by using emotional language that speaks to the heart.

Remember that nobody owes you a job, and you don’t need to convince anyone that you deserve one. You need to convince employers that you can help them more than they can help you, making the company stronger, more profitable and more efficient. 

Pay close attention to your tone, making sure that it’s friendly, professional and confident, but never arrogant or presumptuous.

Cover letter mistakes to avoid

Here are some mistakes you want to avoid in your university cover letter.

Key takeaways

Other helpful educative cover letters and resumes examples:

If you’re looking for other cover letters and resumes, check out our related education cover letter examples :

Cover Letters examples for:

Resumes examples for:

Free professionally designed templates

Purdue Online Writing Lab College of Liberal Arts

university introduction letter

Writing the Basic Business Letter

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Media File: Writing the Basic Business Letter

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Parts of a Business Letter

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.

Sender's Address

The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.

The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. In the latter case, include the sender's address in letterhead, rather than left-justified.

Inside Address

The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the date. It should be left justified, no matter which format you are using.

Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.

If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender.

For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.

If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures below the closing. As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

Typist initials

Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.

A Note About Format and Font

Block Format

When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

Modified Block

Another widely utilized format is known as modified block format. In this type, the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, for the date and closing, tab to the center point and begin to type.

The final, and least used, style is semi-block. It is much like the modified block style except that each paragraph is indented instead of left justified.

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided by the OWL contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guides.

If your computer is equipped with Microsoft Office 2000, the Letter Wizard can be used to take much of the guesswork out of formatting business letters. To access the Letter Wizard, click on the Tools menu and then choose Letter Wizard. The Wizard will present the three styles mentioned here and input the date, sender address and recipient address into the selected format. Letter Wizard should only be used if you have a basic understanding of how to write a business letter. Its templates are not applicable in every setting. Therefore, you should consult a business writing handbook if you have any questions or doubt the accuracy of the Letter Wizard.

Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.

Punctuation

Punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this style, punctuation is excluded after the salutation and the closing.

university introduction letter

How to Write Motivation Letter for University Admissions [Sample Template]

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Most European universities require a motivation letter as a prerequisite for admission. Writing a convincing motivation letter for university admission to study for Masters or Ph.D. programme can be challenging. However, this guide on how to write a motivation letter for University admission with sample templates will be of immense help.

How to Write Motivation Letter for University Admissions

What is the Motivation Letter

A motivation letter also known as a letter of motivation or personal statement , or statement of purpose or cover letter is a short piece of a written document where you describe your professional competence and personal motivation about choosing to study a particular course at a particular university.

Your letter of motivation is the most personalized and important document you can write to send to a university during the admission application process. The motivation letter will make the difference between getting admission and getting rejected at the university you are sending your application to.

Writing a motivation letter for university admission can prove sometimes tricky and challenging for some applicants. Most often find themselves wondering how the letter should look like, what its content should be, and how to convince the university that you are the right person for the chosen programme.

A university motivation letter for a master’s or Ph.D. program is around 450 to 1000 words long and requires you to state your academic interests, why you have chosen that program, and what your plans are after graduation.

Format for Motivation Letter for University Admissions

Your motivation letter should be grammatically sound and concise. Apart from that, follow the format below to write your letter of motivation.

Length : A motivation letter for a university is usually around 450 to 1000 words long, and between 1 to 1 1/2 pages.

Structure of a Letter of Motivation : The letter is structured into three main parts; introduction, body paragraphs, and conclusion.

Others : Recommended fonts for motivation letter are Time New Roman, Arial, Tahoma, Helvetic, Bookman.

The Content of a Motivation Letter

The sole purpose of your motivation letter should be to make it clear that you are qualified for your chosen programme of study. You can do that by including the following;

In other words, you have to focus on some facts and figures and evade unnecessary information with no clear and exact connection to your study choice.

READ ALSO : How to Write Scholarship Motivation Letter .

How to Write A Motivation Letter for University Admission

To boost your chances, your letter of motivation must stand out from the crowd. You can do this by simply preparing your own and unique style and design.

Your contents also have to be unique and plagiarism free. Avoid copying contents from the internet, use it only as a guide in writing your own motivation letter.

There are basically three main parts in writing a winning motivation letter for university admission. They are introduction, body, and conclusion. Below is a step-by-step guide on how to write a letter of motivation for university admission abroad.

Introduction

Start your introduction in a chronological manner i.e. the past, present and future of your study choice.

This is an introductory sample of motivation letter that you may want to consider.

My name is [Name], my interest in the field of Business Administration started to grow after a short but fruitful internship back when I was at the age of 16. I learned about the…”

The body of your letter of motivation is the most important aspect of your letter. The way you compose it determine whether you will be offered admission or not. Keep in mind that it’s an official letter and you have to write in an official tone.

This is a sample of the body of a motivation letter that you may want to consider.

Bachelor study:  here you can highlight your achievements as an undergraduate student and share more about your academic success and experiences.

“ While at university I had a very balanced curriculum with intense practical modules. This allowed me to participate in a national leadership project which I eventually won.  [Here you can insert some more information about the project].  I would like to continue in this direction together with you.”

Work experience:  it is relevant to include details about any internships or jobs which you might have had during your previous study. There is no shame in skipping this part if you have nothing to write about but it is worth checking if your application requires any particular practical experience.

“In addition to being a successful full-time student at university, I had the opportunity to apply some theory to practice at a local bank. On a schedule of 20 hours each week, I was responsible for customer and small company payments as Junior Cashier.”

Reasons for your choice:  one of the key moments in your motivation letter is the accurate argumentation for choosing a specific university and course.

“I am particularly impressed by the rich reputation and high ranking of the university altogether with the excellent outlook of the bilingual MBA programme including a semester abroad. Moreover, I believe that your close collaboration with real-world businesses and industry-oriented study will give me a competitive advantage for my future professional experience.”

Try to state your desire to be offered admission to the university. Your conclusion paragraph should also be written with a polite way for the admission board’s effort and consideration before you close and sign your letter.

“Thank you for your consideration.  I hope that my application will have a positive outcome as I look forward to your answer”.

Best regards,

Sample of Motivation Letter for University Admission

Sample copies of the scholarship motivation letter can be downloaded via the PDF below.

Final Thoughts on How to Motivation Letter for University

Pay close attention to grammar and spelling, mistakes will put your application into a bad light. Proofread your letter of motivation. Ask friends or colleagues to comment on it. Finally, we hope the sample letters of motivation inspires you to put up a convincing motivation letter for university admission .

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COMMENTS

  1. 5+ Sample Self Introduction Letter For University

    These steps can help you write a great essay about yourself for your university application. 1. Introduce yourself. 2. Give a brief description of what you are about. 3. State your educational background. 4. Describe your career aspirations and how the course helps you achieve these goals. 5.

  2. University Introduction Letter Template (Free)

    You should write a letter of introduction for this purpose. In this letter you may mention the location of the university, the courses offered there, the qualifications of the faculty, and any other notable information that you might feel is relevant.

  3. Introduction Letter : The University of Akron, Ohio

    Introduction Letter Instructions Introduction Letter Resident Assistant Letter to Candidate Dear resident assistant applicant: Thank your interest for applying for a resident assistant (RA) position at The University of Akron for the upcoming 2021-2022 academic year.

  4. Writing an University Application Letter [Free Samples]

    Sample 1 - University Application Letter Andrea Hughes 15th Street, Apt. 546 Washington, DC, 20008 April 28, 2022 Name of Head of Admissions Rutgers University 57 US Highway 1 New Brunswick, NJ, 08901 Dear Name of Head of Admissions: This letter is a formal application for Rutgers University admission.

  5. Letter of Introduction: Overview and Examples

    Here's an example of a letter of introduction introducing one professional contact to another: Hi Tim, I hope you've been well since we last spoke! I'm reaching out as my former coworker, Haley, is interested in working at XYZ Company. I remembered that you joined the company a few years back.

  6. Letter of Introduction Examples and Writing Tips

    This letter is written as an introduction to connect two people, and is typically sent to someone you know well. Letter of Introduction Example: Introducing Two People Barbara Nygaard 123 Main Street Anytown, CA 12345 555-212-1234 [email protected] April 11, 2022 Bob Smith Talent Evaluation Acme Recruiting 123 Business Rd.

  7. Sample Letter of Introduction for Teachers

    1. Make an Introduction State the reason why you're reaching out and express your knowledge and interest in the school. Example: "I'm reaching out to inquire about the availability of an elementary teaching position at Smithville School District.

  8. How To Write A Letter Of Introduction For Job Seekers (Samples Included)

    An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

  9. Free Letter of Introduction Template

    A letter of introduction does exactly what it implies - it introduces one party to another party. These parties can be businesses, individuals representing businesses or simply individuals representing themselves. Use our free sample letter of introduction template below to help you get started.

  10. 50 Sample Letter of Introduction for Visa Application

    [University Letter Head] December 10, 2019. The Consular, Visa Section, The United States Embassy, Accra. Dear Sir/Madam, LETTER OF INTRODUCTION. KUFFOUR AYEW PANSTIL. This is to confirm that Kuffour Ayew Panstil, who was born on September 19, 1991, and has the Student ID AL 3483840, is a final year student at the above-mentioned university.

  11. Cover Letter Introductions

    The introduction of your cover letter should begin with a greeting to a specific person ("Dear Ms. Kincaid"), followed by a statement of who you are and why you are writing (why you are a good candidate). ... Here are some tips on how to start your introduction: State the university you attend, your major, and what position you are applying for ...

  12. Letter of Introduction Writing Guide + Samples

    A letter of introduction is an email that formally connects one person to another, often intended to forge new relationships, collaborations, or networking opportunities. You may write an introduction letter to connect two people you know, introduce a new team member to your department, or introduce yourself to someone you'd like to know.

  13. 40+ Letter of Introduction Templates & Examples

    A letter of introduction is a formal way for you, or your business/organization to introduce yourselves directly. Here are 7 ways a business introduction letter can be used. There are also plenty of other ways different industries can use a letter of introduction to seek out new opportunities, projects, and even new partnerships.

  14. College Application Cover Letter: How To Write One

    1. Write your name and street address. At the top of your cover letter, write your first and last name. On a separate line include your street address, followed by your city, state and zip code on another line. 2. Include the date. Below your contact information, write the date you plan on sending the cover letter.

  15. How to Write an Introductory Letter: 12 Steps (with Pictures)

    Begin your letter by stating your position, title, or role and explaining why you're writing. You don't usually have to include your name in the letter, because your name will be included in your signature. 2 State your purpose clearly. As early as possible in a letter of introduction, you need to express your reason for writing. What do you want?

  16. How To Write A Letter To A College Admissions Office?

    The admission officer receives immense letters. Thus, the introduction shall be concise. Avoid detailing yourself or your accomplishments in the letter. Your letter may get discarded. Write your introduction in one to two sentences long. It should include - your name, high school name, graduation year, and home address in the very first part ...

  17. Bank Introduction Letter

    Send yourself a digital copy of your bank introduction letter, save it and then attach to your application for a bank account; Please Note: We cannot address letters to specific banks. You must have a local semester address recorded on your student record. Your overseas address must be entered in the Home Address field.

  18. How to Write a Letter of Recommendation (Template + Tips)

    In general, a letter or recommendation can be broken down into the following sections: Date. Recipient Name. Recipient Title. Recipient Address. Greeting: Address the recipient by name if possible (Dear Ms/Mr). Personal introduction: Begin the body of your letter by introducing who you are and your relationship to the applicant.

  19. 18+ Letter of Introduction Examples

    Free Student's Letter of Introduction Sample Template ausgetauscht.deforum Details File Format WORD Size: 24.1 KB Download The student's letter of introduction is available in Word format and can be easily edited to suit the needs and requirements of the user. This simple template has space for the user details and is also printer friendly.

  20. How to write an introduction letter as a professor? [closed]

    2. You may be taking this too literally. This is just a writing prompt with a creative way to talk about yourself, as if you were a different person. Just imagine you were seeing yourself from the outside, highlight your best traits and accomplishments, and add "Dear Professor" at the top. Share.

  21. University Cover Letter Example · Resume.io

    Here's an example of a good university cover letter introduction: Adaptable cover letter introduction example . During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in over all grades. The oriental studies program was 150% oversubscribed and 95% of all our professors ...

  22. The Basic Business Letter

    Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue ...

  23. Letter of Introduction for College Teacher (Guide + Examples)

    This introduction letter covers an applicant's skills, qualifications, experience, and attitude. When writing an introduction cover letter for a sports coach position, share your past experiences and achievement as a coach; this would significantly impact whether you get the job.

  24. How to Write Motivation Letter for University Admissions [Sample Template]

    Length: A motivation letter for a university is usually around 450 to 1000 words long, and between 1 to 1 1/2 pages. Structure of a Letter of Motivation: The letter is structured into three main parts; introduction, body paragraphs, and conclusion. Others: Recommended fonts for motivation letter are Time New Roman, Arial, Tahoma, Helvetic, Bookman.