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8 Tips to Make the Best PowerPoint Presentations
Bryan has worked in journalism and publishing for more than 15 years. For the last 10 years, he's covered the technology beat, including gadgets, social media, security, and web culture. Before working as a freelancer, Bryan was the Managing Editor for The Next Web. These days he spends his time at a number of publications, both online and off, including The New York Times, Popular Science, and The Next Web, among others. Read more...
Slideshows are an intuitive way to share complex ideas with an audience, although they’re dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.
Table of Contents
Start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.
It all starts with identifying what we’re trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?
It’s here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that’s easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).
I’ve found that it’s helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway—that one nugget that I want to implant before thanking everyone for their time—and I work in reverse to figure out how best to get there.
Your mileage, of course, may vary. But it’s always going to be a good idea to put in the time in the beginning stages so that you aren’t reworking large portions of the presentation later. And that starts with a defined goal.
A slideshow isn’t supposed to include everything. It’s an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.
This goes for text as well as images. There’s nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they’ll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.
Right off the bat, we’re just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it’s worth considering the typeface you’re using and what it’s saying about you, the presenter, and the presentation itself.
Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it’s hard to botch this one too badly.
There reaches a point where bullet points become less of a visual aid and more of a visual examination.
Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it’s our job to talk through complex issues, but that doesn’t mean that we need to highlight every talking point.
Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can’t, remember that there’s no one limiting the number of slides you can have in a presentation. It’s always possible to break a list of 12 points down into three pages of four points each.
Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.
Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.
That’s not to say that you can’t use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they’ll add to the demonstration, not detract from it.
Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you’re trying to share.
The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation—but only if you’re using the right images. A single high-quality image can make all the difference between a success and a dud when you’re driving a specific point home.
When considering text, don’t think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.
Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.
You don’t have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you’re about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren’t the best choice when you’re presenting quarterly earnings that missed the mark.
It’s also worth mentioning that you don’t need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they’ll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.
Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click “View” on the ribbon and select “Slide Sorter.”
Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?
It’s here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don’t advance the presentation.
The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully—not only the presentation as a whole, but each slide within it—are the ones who will succeed.
This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn’t going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.
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- › How to Set the Preview Image for a Video in Microsoft PowerPoint
- › What Is Apple’s Freeform App and How Do You Use It?
How to Create a PowerPoint Presentation
Introduction: How to Create a PowerPoint Presentation
The possible uses of PowerPoint are countless. A slide show can help a teacher teach a lesson, illustrate an event in history, easily display statistical information, or be used for training in corporations. A slide show can be a valuable tool for teaching, sharing and learning. Whether presenting at a conference or convincing your parents to get a puppy, PowerPoint presentations are useful no matter what the topic and help communicate ideas to an audience. The invention of PowerPoint by Gaskins has saved presenters hours of painstakingly handcrafting displays, and created a professional and easy way to relay information. The following are steps on how to create a basic PowerPoint presentation, however certain steps may vary slightly depending upon what version of PowerPoint you are using. This tutorial is specifically using PowerPoint 2007.
Step 1: Launch the PowerPoint Program
When you launch the PowerPoint program, you may be prompted to pick what kind of document you want to create. Choose to create a blank presentation. If it does not ask you this, a blank presentation will automatically launch.
Step 2: Choosing a Design
The next thing you want to do is decide what design you want for the presentation. To do this, go to the 'Design' tab at the top of the page. Scroll through all the options and decide which one looks best for the presentation you want. To get a preview of what the design will look like before applying it to the presentation, hover over the design you want to preview. This design will be automatically continued throughout the rest of your presentation. Once you have more than one slide, you can add a different design for just one slide. To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the big slide in the screen. Then you can right-click the design you want for this slide and select 'Apply to Selected Slide'. It will appear on that slide, but will not change the design of the other slides.
Step 3: Create Title Page
Click the first box that says 'Click to add title' and add the title of your presentation. Click the bottom box to add your name, or any other subtitle that you choose. Once you have your text in the boxes, you can change their font, size, color, etc. with the toolbar options at the top. You can change the size of the text box by selecting it, and then dragging the corners of the box. To move the text boxes, select the box, and move your arrow over the border of the box. A four-arrow icon will appear, and clicking with this icon will allow you to move the text boxes wherever you choose.
Step 4: Add More Slides
Chances are, you are going to need more than one slide. There are a few ways you can add more slides. Notice that there is a separate area to the left of the screen where your first slide is located. The first way to add a slide is to right-click the area under where your first slide is located and select 'New Slide'. A new slide will appear. The second way to add another slide it to click 'New Slide' in the toolbar above the slides. This button is divided into two parts,. The top will insert a new slide with a default layout. You can also click the bottom half of this button, which will allow you to choose what type of layout you want. You can choose a slide with two text-boxes and a title, one text-box, only a title, and many other options. You will see your new slide appear to the left under the first, as well become the large slide that you can edit. The design you picked earlier will have carried over to this slide. The design will carry over for the rest of the slides you create unless you decide to change just one, like described earlier. The guideline layout you chose will appear, and you can then add in your information.
Step 5: Add Charts, Pictures, Graphs, Etc.
If you want to insert a chart, picture, graph, or any other graphic, click on the 'Insert' tab at the top of the window. Here you will see buttons of all the options of what you can insert into your slide. Click the designated box and insert what it is you want to have on that slide. A second way you can insert pictures and graphs is when you have an empty text or image box. Little pictures of the same options you saw in the toolbox will show up in the middle of the box, and you can click any of these to insert as well. Once you have your chart or picture, you can add a border or edit it however you want in the 'Format' tab.
Step 6: Add Transitions
To add transitions in between your slides, click the 'Animations' tab at the top of the page. Here you can scroll through all the options of transitions, and hover over them to see a preview. Select the slide you want the transition applied to, and then click the transition you chose. You can do this for every slide, selecting the same or different transitions.
Step 7: Changing the Order
Once you have all your slides made, you can change the order of the slides. To do this, click and drag the slides from where they are to where you want them in the order. Another possibility, which is particularly useful if you presentation is longer, is to click the 'Outline' button. You can find this small button above the left area where all your slides are located smaller, directly to the right of the 'Slides' button. Here you will see a list of all your slides and you can click and drag your slides to where you want them.
Step 8: Play the Presentation
Once you have all your slides completed and in the order you want, view your slideshow. Click the 'Slide Show' tab at the top of the page and select 'From Beginning'. You can go through your entire slideshow, and change slides by clicking or pressing the right arrow. A shortcut to this is pressing F5. Congratulations! You have now made a PowerPoint presentation.
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37 Comments
Question 6 months ago on Step 8
Which key combination can be used to close the presentation?
7 years ago on Introduction
You saved my life today with showing me how to do this for the first time, I thank you very much. I have one question though that I can not find the answer to on here unless I am just overlooking it all together, ...how do you save it and give it a file name? I lost everything I did as I thought it would do this feature when I closed it the same way I do in Word....uggg...
Reply 1 year ago
By the left hand side up... You'll see save icon click on it
Mi se pare eficient această aplicație
Question 4 years ago
I don't any answers here...only questions. How do you find the answers to these questions?
Answer 1 year ago
Philosophii
Answer 4 years ago
What do you want to know? You can try asking here, and the author or other members might know the answer. Alternately, You can see if someone in the forums knows the answer.
Question 3 years ago on Introduction
How do I actually show this power point to my students? What do I need to use to present it in the classroom? I really don't know.
Just use share screen in zoom, or use a presentor in your classroom
3 years ago
Simplified by good n easy narrative.. pretty useful
Question 2 years ago on Introduction
It seems I have the 2007 version?? Can I update to a later version? Is it possible to include videos besides photos? Thank you for your assistance. Aubrey
Yes, it is possible. I have done it before with the latest version. Good luck! :D
Question 1 year ago on Step 6
What is transition
What is transition in using PowerPoint
Question 1 year ago
How can create a slite power point
2 years ago
Reply 2 years ago
Question 2 years ago
I want to make a presentation on solar System I don't know how to do
Answer 2 years ago
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- 2. simplyput, it is the manipulation of public opinion material which is meant to persuade or change public opinion though it often varies in form and technique it always serves the same purpose Propaganda is communication for the purpose of persuasion
- 3. Here are 7 most common Propaganda Techniques used in Advertising.
- 4. Mostpeople have it or are doing it so you should too. Example: 9 out of 10 women prefer “this brand” than Brand X.
- 5. Using words that have strong emotions. Example: “Love is a very special feeling, and people who care deeply should send Fare-Thee-Well greeting cards.”
- 6. Usingan expert or celebrity to sell or support an idea or product. Example: “Film star Alan Day says that when it comes to buying birthday gifts for his children, he always chooses books from Ladbroke Publishers catalogue of fine publications.”
- 7. Saying bad things about your competitor. Example: People who oppose the funding for a new family recreation centre are simply stubborn and narrow.
- 8. Usingordinary people or trying to sound ordinary to sell something or persuade you to vote or support an idea. Example: Gem Star Toy Company's challenging game, Vacation Generation, is the board game designed for families just like yours.
- 9. Employ vague statements using language associated with values and beliefs deeply held by the audience without providing supporting information or reason. Example: Family Feelings is the most powerful and moving book ever written about family relationships.
- 10. Usedto carry over the authority and approval of something we respect and revere to something the propagandist would have us accept. Example: Summer Scent Soap will have your family feeling as fresh as a flower-filled meadow on a clear summer
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The 7 Types of Propaganda
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Powerpoint is a good program to use for a presentation because it allows the listeners to have a visual of the subjects the speaker is talking about. It also gives the speaker a reference point for the subjects that make up the majority of ...
Slideshows are an intuitive way to share complex ideas with an audience, although they’re dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls. Joi...
How to Create a PowerPoint Presentation: The possible uses of PowerPoint are countless. A slide show can help a teacher teach a lesson, illustrate an event in history, easily display statistical information, or be used for training in...
What type of propaganda technique is used in the following ad? Bandwagon; Loaded Words; Testimonial; Name-Calling; Plain Folks; Snob Appeal; Logical Fallacy
You and I!!! Propaganda Techniques. Bandwagon Technique; Testimonial; Loaded Word; Misuse of statistics; Name calling or stereotyping; Plain Folks; Snob Appeal
Propaganda. Techniques and Uses. Propaganda. Definition. techniques used to influence opinions, emotions, attitudes or behavior. Purpose:.
Techniques of Propaganda. Bandwagon. “Everyone's doing it, so it must be a good idea!” Relies on a desire to be accepted by the group to influence opinion.
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o Presenting only facts that are favorable to your side, either by telling only good things about your side or bad things about your appointment. o Example:
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