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how to become a project manager (2023 Guide)
How to Write a Project Manager Cover Letter?
BrainStation’s Project Management career guide is intended to help you take the first steps toward a lucrative career in project management. Read on for an overview of how to write a Project Manager cover letter to help you get the job.
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What are Project Manager Cover Letters?
A cover letter is an important document submitted during the Project Manager job search process. It is a brief letter to the employer that outlines your most relevant and impressive experiences and qualifications. The cover letter accompanies your resume and its content should explain why you would be a valuable asset to the company. Job seekers can use a cover letter as a means of demonstrating how past actions positively impacted business operations.
Project Manager Cover Letters – A Step-by-Step Guide
To write an outstanding Project Manager cover letter, follow these steps:
- Review the job posting
- Research the company
- Highlight and quantify your achievements
- Show the value you would add to the company
- Express your enthusiasm and explain why you’re applying
- Edit and proofread
There are also a few best practices to keep in mind when writing your cover letter.
Refer to the job posting
Your cover letter highlights a few of your top achievements. To determine which achievements to include, refer back to the job posting to see what the company is seeking. For example, if they require a candidate that has experience with Agile methodologies, share an example of a time you succeeded with Agile.
Showcase hard and soft skills
The world of project management requires job seekers to have a mix of technical skills and knowledge, combined with key soft skills. Use your cover letter to express that you have the range of skills required. It is worth listing skills even if you aren’t sure they directly relate to the position — for instance, it can only work in your favor if you have programming skills or have attended a coding bootcamp .
Your Project Manager cover letter should be one page maximum.
Customize each cover letter
Write a new cover letter for every position you apply to. Employers are looking for a candidate with a genuine interest in and enthusiasm for the company. Consider mentioning specific work or projects from the company that excites you.
Quantify your achievements
A successful Project Manager delivers results, so you’ll want to share the extent of your achievements. A Project Manager cover letter should make use of numbers where possible to show employers your impact on past assignments.
Make your cover letter about the company
Your skills and experiences should relate back to the employer—how could you help their company? Describe why hiring you would be valuable for the company’s goals and objectives.
Edit and review
Before submitting any cover letter, remember to double check for spelling, grammar or typographical errors.
Getting Started – What Is the Purpose of the Cover Letter?
The cover letter is meant to introduce yourself to an employer and persuade them to invite you for an interview. It complements (but does not replicate) your resume. In your cover letter for a Project Manager position, you can expand on key achievements. The cover letter is your chance to tell the employer your story. Your cover letter should explain what makes you a great Project Manager and how your skills and experience would make you a valuable addition alongside their existing new team members.
How to Create an Outline for a Project Manager Cover Letter
A cover letter, just like any project, requires careful organization. To keep your cover letter well organized, follow this general outline as a template:
- Heading, including your name and contact information
- The Hiring Manager’s name and title, and the company’s name and address
- Brief introduction
- Paragraph(s) that describe your qualifications and skills
- Paragraph that explains why you are applying
- Polite closing
What to Include in Your Project Manager Cover Letter?
Your Project Manager cover letter should highlight your most relevant accomplishments. The content will vary depending on the role and company, but there are a few common elements to include.
The heading should include your name and contact information. You can also list your website and LinkedIn.
Avoid using generic terms, such as “To Whom It May Concern”. Look at the job posting, company website or LinkedIn to find the Hiring Manager’s name.
Hiring Managers read hundreds of cover letters. Write a powerful and engaging opening paragraph to capture their attention. Introduce yourself and highlight some of your top skills or achievements.
Qualifications and skills
In one or two paragraphs, showcase your experience and strengths. Make sure your skills and experience match what is listed on the job description. Include examples of the results or impact of your work, and show the employer how you have met or exceeded expectations.
Reasons for applying
In a few sentences, explain why you want to join their team. Employers are seeking candidates that will fit their company culture. Express your passion for their product/service or values.
Reiterate the value you can bring, and invite the employer to contact you for an interview.
Project Manager Cover Letter Examples
Here are a few examples to get you started with your Project Manager cover letter.
Dear [Hiring Manager Name] ,
In my current project management role, I helped reduce costs by 30% and increase revenue by $100,000 in 6 months. I am skilled in project planning, communication and risk management. I am eager to bring my passion and expertise to the Project Manager role at XYZ Company.
Over the past 2 years, I have been the Assistant Project Manager at 123 Technologies. I used my expertise with Agile methodologies and various project management software to successfully complete over 30 projects. One of my most successful projects was building a new online tool for a medical company. This project involved collaboration with various stakeholders and careful management of time and resources. Using my expertise in project scheduling and process management, we successfully launched the tool and came in at $2,000 under budget.
Now that XYZ Company will be expanding its operations, I am ready to bring my skills working with global clients to the XYZ Company team. I admire your commitment to customer service, and I am eager to take on your portfolio of stellar work.
I’m eager to discuss how this position is the perfect fit for my career and skills. Please feel free to contact me to chat further. Thank you kindly for your consideration.
I was ecstatic to find the opening for a Project Manager at XYZ Company. With my strong attention to detail and experience managing projects of all sizes, I believe I have the right skills to be an excellent member of your team.
As the Project Manager at 123 Services, I consistently plan, execute and deliver projects on schedule and on budget. Most recently, I led a project that standardized work across all 15 of our departments, raising efficiency by 22%. I have experience handling all aspects of the project cycle, and I am passionate about working with team members to achieve results.
I have followed XYZ Company for some time now, and I was blown away by your recent campaign for City Services. With my business, technical and management skills, I am confident I can plan and execute high-quality projects for XYZ Company.
I look forward to managing XYZ Company’s projects with care and expertise. Please feel free to contact me (555) 555-5555 to set up a meeting. Thank you for your time.
Project Manager Cover Letter Template
[Full Name] [Phone Number] [Email] [Website]
[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name] [Company Address]
I was so excited to see an opening for [job title] position with [company] . With my expertise in [list relevant skills] and experience in [list relevant experience] , I believe I can help [company] achieve its upcoming goals.
Currently, I work as a [current/previous job title] at [current/previous company] . In my role, I [list duties and responsibilities] . During my time in this role, I successfully [list achievements] . I have gained valuable skills in [list relevant skills] that I look forward to bringing to [company] .
I am impressed by [company] ’s [list qualities you admire about the company] . As a part of your team, I am excited to [list ways you can help the company] .
You are very welcome to contact me at [email] or [phone] . Thank you for taking the time to consider my application. I hope to hear from you soon.
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Project Manager Cover Letter Examples
Project Managers oversee the planning, implementation, and tracking of a short-term projects that have a beginning, an end, and specified deliverables.
The cover letter is essentially a more polite version of a candidate’s resume because it lists all of his or her accomplishments and experience while also allowing him or her to be properly introduced to a prospective employer. That’s why it is so important that your cover letter is friendly but professional and that it provides an accurate snapshot of your career thus far.
Not exactly what you are looking for? Check our complete library of over 1000 cover letter examples .
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Let employers know that you mean business, with a professional cover letter. Learn how to write a cover letter in our detailed guide.
Include These Project Manager Skills
- Leading internal audits and recommending improvements in policies and procedures
- Providing solutions to engineering that directly affect pricing, savings, and cost estimates
- Overseeing materials and product logistics and distribution, including shipping and receiving
- Analyzing, developing, and improving technical systems and processes
A sample cover letter for a Project Manager which accurately lists the skills and experience required for this position appears below.
Dear Mr. Dustin Briggs:
With a proven background directing Project Management, Process Analysis, Leadership Development, Technical Operations, Data Analysis, and Compliance activities for a top Fortune 500 organization, I have delivered quality solutions with a focus on exceptional client service. I posses a record of success analyzing business operations, then designing and instituting process improvements that work to increase efficiency and reduce costs.
I possess expert skills in problem resolution, planning, monitoring, reporting, resource management, quality, and risk management as well as serving as a reputable change agent. Consistently delivering technology integration projects on time and on budget, I have a strong background leading virtual teams with a track record of high client satisfaction. I offer proven success identifying and resolving project constraints, resulting in 100% on-time and on-budget delivery.
My leadership style focuses on engaging team members to communicate, dynamically solve problems and deliver the highest quality solutions. I am currently seeking to provide your organization with the above skills in a Project Manager role.
A sample of key contributions includes:
Achieved implementation of a Right Placement Program operations model, including yearly assessments evaluating 1100 software applications. Identified a transition of 35 applications to a Managed Services model, resulting in $8M cost savings for 2009.
Established significant expense reductions of $10M cost savings in 2008 and $4.2M in 2009 through identification, analysis, and coordinating High Cost Contractor transition to lower cost providers.
Achieved Director’s Award for superior performance on 2003 Audit Team. Brought the Cards IT organization into compliance with newly released policy by completing gap analysis and remediation work for 4 of 13 management areas. Created Quality Assurance tests, resulting in a Satisfactory OCC Audit rating.
Please accept this letter and enclosed resume as an introduction to my skills and background. For a more detailed presentation of my offerings, feel free to contact me at your earliest convenience to schedule a conference. Thank you in advance for your consideration and I look forward to our conversation.
Raymond Collier, MBA
A professional cover letter is the first step toward your new job!
Project Manager Cover Letter: Examples for 2023 (+Template)
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
1. Project Manager Cover Letter Samples
Example #1: mid-level digital pm candidate with experience, example #2: entry-level candidate (no experience), 2. how to write a cover letter for project manager jobs step by step (template), 1. format the project manager cover letter template, 2. head a project manager cover letter with contact info, product or project management cover letter sample heading, 3. introduce yourself and identify the project manager job to which you’re applying, assistant or senior project manager cover letter example: greeting & opening statement, 4. showcase your project management skills & strengths, cover letter for project manager jobs: middle paragraph, 5. inform them why you want to be their project manager , project manager cover letter example: your motivation, 6. finish the project management cover letter with a cta & formal closing, sample cover letter for project manager jobs: cta & close.
Feature samples of your work. Show hiring managers tangible samples of past work and projects. Include a portfolio URL, code repository links like GitHub or Bitbucket, links to your active mobile apps, or a link to your blog to demonstrate your successes. Diane Tabulog technology recruiter for Vaco Memphis
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Project Manager Cover Letter: Example and Tips
Cover letters are an opportunity to showcase your experiences and accomplishments as a project manager, and share your professional goals.
Cover letters are often the first thing that hiring managers see in your application. Though some might argue that cover letters are obsolete, employers still use cover letters to learn more about candidates. Plus, it can indicate that you’re serious about the job, and give yourself another chance to convey who you are. It’s a good idea to take them seriously, especially if a job application asks for one.
For a project management position , a cover letter can be an opportunity to expand on the skills, motivations, and past successes you have under your belt that didn’t fit into your resume. Let’s take a look at what that might look like.
Project manager cover letter example
Reading through a sample cover letter can be a good way to jog your creativity and inspire your own.
Here's the cover letter in text format:
October 4, 2021
123 Animal St
Chicago, IL 60290
Dear Mr. Harland Sanders,
My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at Square Paws, where I have supported several projects successfully to completion. I have long admired Animax’s work to improve animal adoption processes and would be delighted to contribute my skills to the team.
At Square Paws, I oversaw multiple aspects of running numerous projects. I worked closely with the project manager to develop project schedules, ensure team members had the resources they needed to complete their tasks, and coordinated communication with stakeholders on project updates. I am particularly proud of a project to roll out a feature on our app that users could use to book appointments with veterinarians. As a complex project that involved multiple stakeholders, it was important to be mindful of the details and listen continuously to feedback from users. My efforts to coordinate an early feedback system in a trial period led to the discovery of several bugs and pain points that we fixed for the launch. We were able to reduce customer concerns by 80% and ultimately completed the project under budget by $3,000.
I have long been familiar with animal adoption centers and believe wholeheartedly in Animax’s mission. I have volunteered consistently at animal shelters since high school and am familiar with their processes. In college, I took several courses that I believe can be useful to the project manager role, including zoology and business administration. Working as a project manager in this field will allow me to expand my knowledge of the industry, and assist in my ultimate goal to make the world a more livable place for shelter animals.
I believe that my past experience, skillset, and passions make me a strong candidate for Animax’s team. I hope to hear from you soon. Thank you for your time.
How to write a good project manager cover letter
1. start with your qualifications..
Hiring managers might be inundated with job applications. You’ll want to give the hiring manager a reason to keep reading right away by stating your qualifications in the introductory paragraph. State who you are, and what relevant experience you bring in opening your cover letter.
What if I haven’t worked as a project manager before?
Even if you haven’t held the title of project manager before, chances are you’ve done some elements of project management. Have you led meetings, assembled a team, or helped improve a process on your team? Those are project management skills. If you’re still hoping to build out your project management skills, you can consider applying to more entry-level project management jobs like project coordinator or assistant project manager. Learn more about how to become a project manager .
2. Tailor each cover letter to the job.
Templates or old cover letters you’ve used in the past can help get your cover letter started. But don’t forget to tailor them specifically to each job. Companies like to see that you’re genuinely interested in the job and company, and that you’ve done your research.
Look over the job description to see what kinds of qualities and skills the organization is looking for. If you’re applying to a large organization, think about what keywords an automated system might scan for. In project management roles, these might include Agile, mitigation, change management, or risk management. The job description is usually a good way to gauge what qualities and skills might be keywords.
Read more: How to Address a Cover Letter
3. Think beyond your resume.
A cover letter can be a place to expand on your resume , and then some. You can elaborate on one or more of your accomplishments, but don’t simply rehash what your resume already says.
Think about what you can include that showcases your value beyond the accomplishments listed in your resume. How can you connect the cover letter to your personal experiences, or your personal story? What made you interested in this field? What in particular excites you about the job or company, and why? How does this job fit into your goals for the future? Your cover letter should both connect your experiences to the qualities the company is looking for, and show why you, as a person, are good for the job.
Read more: 12 Project Management Interview Questions and How to Answer Them
4. Use numbers.
Concrete numbers can help illustrate your success in past jobs. If you worked on projects, what metrics made them successful? Did customer satisfaction improve by a percentage, or did you complete the project under budget?
Project management is a profession that demands big-picture understanding and a keen awareness of the details. Make sure your cover letter is formatted correctly and free of spelling and grammatical errors. If you can, have a trusted friend or colleague look through your cover letter to catch anything you may have missed.
Need more structure in your job search process? Try creating a job search plan. Learn what they are in the video below.
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When starting a cover letter, you might consider pulling up a template or past cover letter you’ve used and tweaking it until it feels right. You might also start by making a list of qualities the job description asks for, and building your letter around those.
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Project Manager Cover Letter Examples in 2023
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The Bureau of Labor Statistics collects and analyzes data on various industries. The organization’s forecasts for project management specialists show an increase of 6% in the next decade. Although this means almost 80,000 new jobs for project managers, you can still expect fierce competition, especially among choice companies. A compelling cover letter can help you get one step closer to that all-important interview.
If you want to improve your cover letter, start by downloading one of the cover letter examples below. There are four templates, with options for experienced project managers and those just beginning their managerial career, and you’ll also find extra help on strengthening the most important sections of your cover letter.
Downloadable Cover Letter Examples
Example #1 Entry-level
Example #2 Mid-career
Example #3 Senior-level
Project Manager Cover Letter Examples (Text Format)
Years of experience.
- Entry-level Entry-level
- Mid-career Mid-career
- Senior-level Senior-level
Sarah Miller Project Manager | [email protected] | (123) 456-7890 | 123 Main Street, Chicago, IL 65432
March 1, 2021
Eric Green Construction Services Department Manager XYZ Consultants, Inc. (987) 654-3210 [email protected]
Dear Mr. Green,
Monitoring 11 construction sites daily to check progress while keeping all projects on budget has effectively prepared me for a position as a project manager at Builder Consultants, Inc. I believe my strong work ethic, ability to multitask and excellent time management skills have helped my success.
I am excited to bring my over two years of experience managing commercial and industrial projects and my dedicated professionalism to your company. Some of my proudest achievements include:
- Reducing construction budgets by 10-20% by using alternative building materials and energy-efficient products
- Ensuring projects met plan approval promptly by following all local code requirements, including energy-efficiency standards
- Managing a total sum of being $1.3 million under budget over two years
I’d like to set up an interview so we can talk more about how I can contribute to Builder Consultants’ construction department. Please feel free to contact me at a time that is convenient for you.
P.S. I’d also like to tell you about how I use my LEED certification to ensure sustainable building design.
Alissa Regan Senior Technical Project Manager | [email protected] | (321) 098-7654 | 456 My Road, Santa Fe, NM 09876
March 9, 2021
Yvette Rhodes Senior Hiring Manager Pearson (000) 111-2222 [email protected]
Dear Ms. Rhodes,
Assisting a platform owner to create an innovative technology tool to make learning accessible to students with visual impairments was my proudest achievement of 2020. I hope to provide Pearson’s clients with the same excellent service and play a part in creating industry-leading online learning environments at your company.
As an inspiring and dedicated project manager with 6+ years’ experience overseeing education technology projects, Pearson’s mission to promote inclusion through cutting-edge tools appeals to me. My recent achievements clearly demonstrate that I possess the skills and abilities to succeed in the role:
- Overseeing numerous complicated projects simultaneously in 2020 while still achieving 99% client satisfaction
- Successfully resolving 100% of problems ahead of schedule over 2 years to ensure a smooth service rollout
- Receiving a personal letter of thanks from a major client for providing expert guidance on how to integrate accessibility features into their online platform
I look forward to attending an interview to discuss how my extensive knowledge and expertise can help create learning opportunities for people with disabilities at Pearson. Please let me know a suitable time to meet.
P.S. I would love to explain why I was named Manager of the Year at my organization in 2019.
Hallie Webster Project Manager | [email protected] | (345) 678-9012 | 543 Main Street, Miami, FL 32109
March 18, 2021
Estelle Atkinson Senior Hiring Manager Cano Health (321) 098-7654 [email protected]
Dear Ms. Atkinson,
Last year, I spearheaded my company’s internship initiative, providing training and mentorship to 25 aspiring project coordinators over 12 months. This endeavor led to the acquisition of eight talented new hires, increasing departmental productivity by 34%. I hope to demonstrate the same innovation and strong leadership as a Project Manager at Cano Health.
I understand that you are looking for an experienced individual with the ability to manage large teams to deliver multiple complex projects simultaneously. As a seasoned professional with more than 14 years of project management experience, the challenge of multitasking on projects that directly improve health care systems for my local community appeals to me. My recent achievements include:
- Reducing project delays by 43% in 2020 through rigorous contingency planning
- Completing 76% of deliverables ahead of schedule by carefully delegating tasks to staff members best placed to handle them efficiently
- Negotiating assertively with contractors and vendors to complete 45% of projects under budget without compromising quality or specifications
I hope to meet to explore how my extensive stakeholder management experience and detailed industry knowledge can help Cano Health achieve its aims in 2021. Please let me know a convenient appointment time.
P.S. I would like to tell you how I secured over $100,000 of repeat business in a single fiscal quarter in 2020.
Project Manager Cover Letter Checklist
There are five main elements that make up an ideal project manager cover letter:
1. Heading. This is where you state your name, title, and contact details, as well as the addressee’s details and the date the letter was written. Use a professional template so that the information is clear.
2. Salutation. The best practice is to greet the hiring manager by name, using Mr. or Ms. and their last name. “Dear Hiring Manager” is the correct option if their name isn’t included on the job ad or company website.
3. Introduction. This opening paragraph is where you introduce yourself and express your interest in the job and also entice the hiring manager to read on.
4. Body paragraphs. The bulk of your cover letter should consist of two paragraphs that detail your professional experience and skills. Use a bulleted list to make this information stand out, and make sure all the information is relevant to the position.
5. Closing section. Give the hiring manager a concrete next step to take by inviting them to arrange an interview. A postscript can be an effective technique to draw the eye of the hiring manager and emphasize one final achievement.
Hiring managers receive a lot of cover letters when they advertise a position, so your opening paragraph must be compelling enough to make them keep reading. It also has to express your interest in the project manager position. The best way to do this is to build your introduction around one of your chief accomplishments. Choose an achievement that’s quantifiable and demonstrates your suitability for the position. Generic facts, such as your level of education, are better left to your resume.
Simultaneously leading two projects with a combined budget of $5 million and bringing both in on time and $200,000 under budget was one of my most rewarding experiences as a project manager. I hope to bring the same level of dedication and success to CAP Corp.
I have an MBA from Stanford University and eight years of experience managing projects. I have the knowledge and experience you’re looking for in a project manager.
The body of your cover letter should be made up of two paragraphs. The first needs to express your admiration for the organization that’s hiring and your interest in the job. Be specific to show the hiring manager that you’ve researched the position and aren’t sending generic cover letters to multiple companies.
The second paragraph is where you can detail your relevant accomplishments. These should mainly be successful projects with quantifiable, positive outcomes but can also include educational degrees or career promotions. Also, choose achievements that demonstrate that you can bring success to the position and avoid using examples that can’t be quantified.
With three promotions during my eight years as a project manager, I’m drawn to CAP Corporation’s reputation for producing quality products. CAP Corporation’s focus on using innovation to solve customer problems suits my solutions-focused style of project management.
I’m excited to help the CAP Corporation team continue achieving business goals. My past successes have included:
- Leading a team to enhance logistical workflows, bringing $175,000 in annual savings
- Implementing new stockroom procedures, cutting stockroom waste by 33%
- Implementing an e-commerce solution that resulted in a 24% increase in annual revenue
Your job listing mentions you’re looking for a project manager with five years of project management experience. I have been working as a project manager for eight years and believe I would be ideal for your project manager position.
In the past, I have been responsible for:
- Helping develop new products
- Implementing enhancements to workflows and operations
- Managing budgets and timelines
Your closing paragraph needs to do more than just thank the hiring manager for their time and attention. Instead, think of it as a call to action and encourage the hiring manager to arrange an interview.
A postscript is a clever addition to your cover letter. It highlights one final achievement, draws the hiring manager’s eye, and leaves a lasting impression. This doesn’t need to be strictly work-related. As long as the accomplishment you choose is relevant to the position, don’t be afraid to highlight volunteer work or an award in this section.
I’d like the opportunity to discuss how my project management experience can help further CAP Corporation’s business goals. Please feel free to call me with an interview time that fits your schedule.
Marsha Higgins, MBA
P.S. I’d love to tell you about my time spent volunteering with Project Management for Change!
Thank you for taking the time to consider my application. If I can provide any further information, please get in touch. I look forward to your call.
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Project Manager Cover Letter Example
December 8, 2022 | By the Resume Genius Team | Reviewed by Conrad Benz
Impress hiring managers by crafting the perfect project manager cover letter. We provide a free downloadable example below, and writing tips to help you write your own.
Not happy with how this cover letter looks? We have many other cover letter template designs available.
Related Resume and Sample Cover Letters
Project manager resume, it project manager cover letter, project coordinator cover letter, program manager cover letter, project manager cover letter template (text format).
Using the right formatting for your cover letter ensures employers take your application seriously.
[Hiring Manager’s Name] 123 Company Address Company’s City, State, Zip Code (xxx) xxx-xxxx [email protected]
Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],
I am writing to apply for the IT Project Manager position at Systems+, as advertised on [Website Name]. I am confident that my 12 years of solid experience and diverse capabilities in project management make me an ideal candidate to successfully fulfill this position.
During my time working as a Project Manager at Angel Builders, I was the second-in-charge to the Project Manager in leading a medium-sized development team. I was charged with the responsibility of helping oversee a range of critical projects from conception to delivery. I was commended by my manager for demonstrating strong skills in:
- Proactively managing important and time-sensitive projects
- Balancing stakeholder expectations with those of the company
- Working collaboratively with other team members to establish efficient systems of operation
Some of my key professional achievements have been:
- Executing a number of highly profitable projects with budgets over $200,000
- Working with my team to manage the accounts of prestigious international brands and clients
- Possessing a strong understanding of statistics, quality improvement techniques, FMEA, and RCA
- Contributing successfully to Q & A testing, product SOW, integration, and user documentations
I believe that the above qualities and experiences would make me a valuable addition to your company. If there is any more information you would like me to provide, please do not hesitate to contact me.
How to write a project manager cover letter
Learning how to put together a cover letter for the specific job(s) you want will help you land more interviews.
You may be great at leading projects, but communicating your skills as a project manager in your cover letter is a different type of challenge.
To prove to employers you’re the right person to keep their projects on track, you need to showcase your strengths in your project manager resume and cover letter.
Follow these three tips to write a project manager cover letter that will boost your chances of getting a callback:
1. Tailor your cover letter to each job
If you want to convince employers that you’re the right project manager for their company, you need to show them how your qualifications and professional goals align with the position. To do this well, you need to do your research into the company first.
A great place to start is with the job listing. Do a read-through and highlight any keywords to include in your cover letter – these can be skills, qualifications, or primary responsibilities. Doing some reading about the company and its mission, vision, and goals can also be a helpful way to determine how to approach your cover letter.
For example, if you’re applying to a project management position with a digital content marketing agency, it will be helpful to highlight relevant experiences such as:
- Work with clients to develop websites
- Collaboration with design, content, and development teams
- Experience with project management software (Asana, Jira, Trello)
- Knowledge of UX design
- Previous work with an agency
- Gathering requirements and assets
- Providing cost and timeline estimates
- Managing contracts
If the job listing includes a description of the company culture, then it’s an important enough factor to mention in your cover letter. For example, if it says they have a fast-paced, collaborative environment, include a sentence in your body paragraphs like this:
“I’m energized by collaboration, and especially love working inter-departmentally to maximize turn-around time on projects and increase efficiency.”
If you can identify what employers are looking for in a candidate, or what expectations they hold for the position, it’s easy to target the job in your cover letter by relaying your relevant experience.
2. Highlight your primary project manager skills
As a project manager, you’re responsible for overseeing complex projects and maximizing efficiencies throughout the project’s lifecycle. So you must assure the hiring manager you have the requisite project management skills and enough understanding of information technology to get the job done.
In addition to showcasing your knowledge of IT infrastructure and architecture, highlight a variety of hard and soft skills in your cover letter to come off as a more compelling candidate. For example, organizational skills and cost management are key project manager skills for preparing budgets and reviewing expenditures.
Here’s a list of key project manager technical skills :
- Risk management
- Information security
- Hardware (operating systems and platforms)
- Access software ( Citrix )
- Software and app development
- Accounting software
- Analytical or scientific software ( SAS , Minitab , and MathWorks MATLAB )
- Data analysis ( MicroStrategy and Tableau )
- Calendar and scheduling software
- Computer aided design (CAD) software ( Autodesk Revit and Autodesk AutoCAD )
- Customer relationship management (CRM) software ( Oracle Eloqua and Salesforce )
- Google Analytics
- Enterprise resource planning (ERP) software ( SAP , Microsoft Dynamics , and Oracle PeopleSoft )
- Project management software ( Confluence and Microsoft Project )
Additionally, here are some project manager soft skills that complement your technical expertise :
- Time management skills
- Communication skills
- Leadership skills
- Problem-solving skills
- Critical thinking
- Client relations
As a project manager, you’ll spend your time defining the scope of projects, conducting system audits, and identifying gaps in current strategies and procedures. Companies seek project managers who are analytical, resourceful, adaptable, and most importantly able to resolve problems.
Emphasize your problem-solving skills in your cover letter to show a company you’re the perfect person to step in and operate as their newest project manager. For example, mention your experience addressing and resolving project risks, roadblocks, and obstacles while securing resources to efficiently complete projects on time.
3. Provide examples of your achievements (with numbers)
Companies rely on the expertise of project managers to ensure projects are completed on time, on budget, and according to specifications. So employers are looking for examples of effective planning, monitoring, and directing projects in applicant cover letters.
In your own cover letter, highlight one or two of your most impressive accomplishments as a project manager and use hard numbers to back them up.
Here’s how to effectively quantify your project manager skills:
- Attained $1.8 million in new revenue by implementing professional services projects for various public sector clients
- Directed a $5.8 million digital transformation project for an air transport company, which reduced the incident rate from over 5% to 0.8%, increasing goods safety
- Saved $2 million in costs for a tire manufacturer by conducting system gap analysis to identify discrepancies in the supply chain process
Knowing how to quantify your achievements properly can make a big difference in the initial impression you give hiring managers, so make sure to add numbers when and where you can.
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Project Manager Cover Letter Sample
Even when managing projects is part of your job title, writing a cover letter can be a challenge. Consider looking at your cover letter like a work project that needs planning and implementation: Create a schedule, define your goals, measure success, and adjust it as needed.
To get started on your first draft, use this project manager cover letter sample to get an idea of what information to include and how to condense it into an easy-to-read format.
For a job as a project manager, it’s important to include specific results that you delivered in your cover letter and to back them up with numbers, like revenue increases and cost savings related to company or product performance. This shows the prospective employer that you can add value to their organization and that you understand the importance of setting measurable goals.
Make sure to also include software you’ve used and licenses and certifications you hold in your project management cover letter to provide concrete evidence of your skills.
Laura Taylor, PMP
Savannah, GA 31401 | (555) 555-5555 | [email protected]
Month XX, 20XX Ms. Chloe Jackson HR Director Company One 55 Main St. Savannah, GA 31401
Re: Project Manager, Job Ref. #12345
Dear Ms. Jackson:
I was excited to read Company One’s posting for a project manager. I offer 11 years of experience executing project delivery for multimillion-dollar, strategic client projects involving:
- Ecommerce website design and development
- ERP systems development
- Systems interface design and deployment
- Customer service delivery
- Order fulfillment and payment processing
- Transportation and logistics
Most recently as project manager for Company Two, I delivered results such as:
- $23.5M in cost savings as lead of an enterprise-wide IT productivity program and development of a multi-year strategic roadmap enabling more informed decision making.
- 10% revenue boost (YTD) as leader of a $2M, enterprise-wide implementation of business intelligence applications, which also facilitated supply chain decisions, improved store configuration, enhanced customer satisfaction and increased promotional sales.
- Management of a complex implementation of Oracle ERP, sun-setting SAP environment and seamlessly integrating a new platform without interrupting business operations.
Reinforcing my project and team management experience are credentials that include Project Management Professional (PMP) designation, multiple certifications (Six Sigma Green Belt, PMI Agile Certified Practitioner (PMI-ACP) and Microsoft Dynamics NAV), a BS in Computer Information Systems, and an in-progress MBA.
Blending business, technical, and people management skills to plan and execute IT projects, I am confident that I would contribute to successful IT project completions for Company One. You can reach me at (555) 555-5555 or [email protected] to set up a meeting. Thank you for your time.
For more cover letter tips, read our article on how to write a cover letter.
Use your resume to highlight your accomplishments in easy-to-read bullet points. See our project manager resume sample and IT project manager resume sample for a few examples. Optimizing your job application documents can help you score an interview sooner. Once this happens, practice answers beforehand by reading our project management interview question samples .
Monster’s salary data shows that the median salary for a project manager is $85,037. You can use Monster’s salary tools to search for the median salary in different cities.
Use our job search to find jobs in your area or to look for jobs in the leading cities for project manager jobs. They include:
- New York City
- Los Angeles
You can also search nationwide for all project manager jobs on Monster.
Team up With Monster to Manage Your Cover Letter
You may have great management skills, but we have the unique job-search insights and data to write an interview-worthy project manager cover letter. We know what keywords and metrics to include and how to write a call to action that will hook potential employers. Sign up with our cover letter writing services to get a customized cover letter based on your unique background in project management.
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Thank you for your time and consideration. I'm looking forward to learning more about the Project Manager position and about River Tech. I
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