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How to Write an Eye-Catching Job Application Email

Learn how to apply for a job via email and get attention for your unique professional story.

[Featured image] A woman wearing an orange turtleneck sits at home in front of her laptop working on a job application email.

There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.  

What is a job application email? 

There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line. 

What you need to apply to a job via email 

When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments . 

There are two options when it comes to the body of your email: 

Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills. 

Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter. 

What attachments should you include in a job application email? 

It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension. 

Typical email job application attachments:  

Cover letter 

Portfolio samples 

A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.

How to write a job application email 

As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company. 

Once you have all the relevant information, it’s time to begin crafting your email. 

1. Write a clear subject line. 

The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”   

2. Include a salutation.

Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .   

3. Introduce yourself in the first sentence.  

Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it. 

4. Turn your cover letter into the body of your email. 

The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.  

5. Close with details.

As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.  

6. Sign your email. 

Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address. 

7. Attach your materials. 

Make sure to attach all required materials, such as your resume, in the appropriate format. 

8. Proofread before you hit “send.” 

Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.  

Learn more: How to Use Resume Sections to Shape Your Professional Story

Job application email samples 

Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.

Recent graduate 

[Subject line] Application: Junior graphic designer, Kenan Sampson

Dear Creative Hiring Team: 

My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design. 

I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation. 

During my internships I: 

Designed original assets, including logos, landing pages, and templates

Retouched work to meet each client’s specifications 

Met with clients as part of the graphic design team to receive and implement feedback 

I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X. 

I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience. 


Kenan Sampson

[email protected]


Career advancer 

[Clear subject line] Senior copywriter application: Samantha Dent

Dear Mr. Morley: 

I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z. 

Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign. 

I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership. 

I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail. 

Samantha Dent 


[email protected]


Next steps 

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Job Application Email Examples and Writing Tips

Alison Doyle is one of the nation’s foremost career experts.

application for a job via email

How To Apply for a Job via Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.

What To Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email

Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Online Applications ."

CareerOneStop. " Job Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Blog writer

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along). 

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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about 3 years ago - Subhachintak Chand

How To Write a Proper Job Application Email? [With templates]

How To Write A Proper Job Application Email

Applying for a job can be a difficult and a daunting task for anybody especially for those who are young and have just graduated. Some say the most daunting thing about applying for a job is actually sending in the resume.

You probably can relate to the little panic attack that you got after hitting the ‘send’ button when you’ve already emailed your resume to a potential employer.

Nowadays, in this era of digital transformation, nobody uses traditional mail anymore to send in their job applications (although sometimes it might be a good differentiator form other candidates).

The rise of new technologies has changed the way how candidates communicate with employers. Social media, job hunting websites, and not to forget the use of email as a standard of sending job applications.

So, because on a daily basis we receive many applications, we decided to share a few tips to help you with your next application email.

What is job application email?

It’s an email that provides complete information about your experience and skills to a recruiter or a hiring manager in a quick or simplified manner. It is a unique way to convey your interest in a particular job in an organisation.

How to make your email stand out from the crowd?

​ Hiring managers receive a ton of emails every day. Many job application emails are so terribly written that hiring managers do not even bother opening any attachments. So here are a few suggestions to improve your next application email:

1.   Proper email subject line

To make your email appeal to the eyes of the hiring manager, include your name and the job title you are applying for in the email subject line. They receive so many emails and by doing this, you make their work easier.

2.   Correct salutation

Address your email to the specific person who can be determined by reviewing the company’s website, LinkedIn pages or calling the front office to ask whom should you address in the email.

If for some reason you cannot determine the ideal receiver of your application you may generalize the salutation by saying, “Dear Hiring Manager” or “Dear Recruiting Manager” or “Dear Human Resources Manager”.

3.   Keep it short and simple

Keep it brief and just write relevant content about you and why the job is suitable for you. Nobody wants to read a lengthy email with irrelevant content.

4.   Correct format

Neat and organised job application email significantly increases the chances of it being read by the employer. Do not forget to leave proper space between paragraphs and make sure it’s free from grammatical errors.

A job application email might be the first thing for an employer to build an image of you and proceed to look at your resume. It explains to the hiring manager what makes you a potential candidate for the job vacancy. It also gives an insight into why are you interested in the job vacancy, your career summary and how you are keen for the job.

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application for a job via email

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application for a job via email

Applying for a job can be a difficult and daunting task for anybody, especially for those who are young and have just graduated. If you have just started looking for your first full-time job, then chances are you are very unfamiliar with the entire job hunting landscape.

You need to conduct plenty of research to craft the perfect tailored resume and cover letter fitting the job and the company. That is already hard enough without a professional resume writer . Now, you need to email these documents to the organization you are applying to. However, that is easier said than done. Many applicants put so much time and effort into their cover letters and resume, but neglect to do the same with their emails.

Nobody uses snail mail any longer to send in their job applications ; email is the de facto standard of sending job applications. You need to be able to write a perfectly structured and formatted email that will be well received by hiring managers.

Hiring managers receive a ton of emails every day and see a wide spectrum of job emails. Many job application emails are so poorly written that hiring managers do not even bother opening any of the attachments! You need to stick to a professional style that recruiters love. How do you make your email stand out from the crowd ?

7 Email Templates for Your Next Job Application (Loved by Hiring Managers)

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We are here to help you answer that question. We are providing you with some tips and, more importantly, email templates you can use to write your own job application email. Young graduates will benefit immensely from this article because they will learn so many tips to help them create an amazing job application email.

In addition, experienced professionals who are now looking for a new job will learn a thing or two about job application emails, something that was not frequently used in the late 20 th century. If you want your email to be read and loved by recruiters, then keep on reading.


Before we present the various email templates we have prepared for you for your next job application, we want to lay out some things you should definitely do to make your email excellent. If you follow these tips, your email will definitely be positively received.

Use a Professional Email Address

If there is one thing you take away from this article, it is that you need to ensure you have a professional email address. Do not send your job applications from an email address you made as a child or as a teenager. While it may have been cool to use a fun email address when you were younger, that will never be viewed in a positive light by recruiters.

You are now an adult, so you need a correspondingly professional email address. Try to use your first name and last name in your email address. For example, [email protected] or [email protected] are very professional email addresses.

When hiring managers see a job application from an email that is professional, they can actually take you seriously. Otherwise, they will not.

Be Focused and Brief

Make sure to keep your job application email brief and get to the point quickly. The very first sentence in the first paragraph in the body of your letter should state your intentions clearly.

As a result, recruiters will understand from the get-go what the email is all about. They will respect the fact that you mean business when you keep it short and simple. All of your details are in your cover letter; it is not necessary to say much in your email. State what you have enclosed, and show appreciation for considering your application. It is not necessary to go beyond this. One thing that you can mention is your work experience, but even that should be brief and pertinent.

In case an employee at the company referred you, make a note of this in the email. You should have definitely mentioned this in your cover letter, but something as important as a reference should also be stated in the email. The earlier, the better. It adds more weight to your application.

Write an Informative Subject Line

The email subject line should include your name and the position you are applying to. This is perhaps the most overlooked portion of an email, especially one for a job application. Before even opening an email, recruiters will read the subject line. If it is irrelevant, they will not open it.

Ensure that it is relevant by stating the position, mentioning your name, and expressing that it is a job application. Recruiters receive a copious amount emails daily, so make sure your subject line is informative and gets to the point. In case your job post has a reference number or code of some kind, include this in the subject line. This will make it even easier for recruiters to associate your application with a particular job post.

Some more tips on writing an email where you get a fast response.

Use Only a Formal Greeting and Closing

An email for a job application should be professional. This is not the place to be casual and friendly. If you write it in a very casual manner, it will come across as being an amateur and disrespectful. Using the appropriate formal greetings and closings will convey a sense of professionalism and respect to hiring managers.

Never start your email with “Hi” or “Hello.” That is reserved for people who you know. You do not know your hiring manager on a personal level. Never address them by their first name. Again, you should be respectful and address them by their last name. The safest and most professional manner of addressing hiring managers in a job application email is “Dear Mr./Ms. Last Name.” This salutation is very formal, something recruiters love to see.

Likewise, your closing to your email should be equally formal and professional. Do not end it with “Best Wishes” or “Cheers.” These are far too casual for a professional email that could decide whether you get the job. You require a more formal closing. “Regards” or “Sincerely” are the best closing remarks for a professional email.

Include a Professional Electronic Signature

When jobseekers would send hiring managers paper letters in the past, they signed their letters just below the closing remark. You cannot do this in an email.

However, you can still add an electronic signature that is far more elaborate than a regular signature. A signature is simply a stylized version of your name or initials. An electronic signature consists of many elements that make it very similar to your address that would put in the header section of a letter.

The following should be included in any electronic signature:

Your Address

Your Phone Number

Always include your electronic signature according to the format written above. It goes at the very end of your email. An electronic signature contains various means of contacting you. This makes it very easy for hiring managers to contact you if you have left a good impression on them. This is the de facto standard for all professional emails, especially for job application emails.

Always Add Relevant Attachments

Your job application email is only significant if it contains the documents to support your candidacy. State in your email that you have enclosed your resume, cover letter, and any other necessary documents that are required for the position.

Double check that you actually attached them. Sometimes, applicants forget to actually attach these documents in an email and when a hiring manager cannot find them, they do not bother to consider the email any longer. Make sure that you attach these files, because they will ultimately determine if you are indeed eligible for an interview.


Now that you know what to include in your email and how to write it, you can view the templates for job applications. We are presenting several types of templates you can use to convince your recruiter to take your seriously. All of these templates have been proven to be effective at winning over hiring managers. Emails are a science, and we have cracked the code to make it successful for you.

We must state that your job application email is by no means a cover letter. It does not substitute the contents of your cover letter or your resume. There is no need to repeat all of those contents in the body of your email. This email should only succinctly highlight your intention to work at a particular company.

Unlike a cover letter, business letter, or any other physical letter, an email does NOT require a header that contains your address and the company’s address. Those are reserved for physical letters, not electronic ones. An email is structured slightly differently than a regular letter, as you will see below.

Template 1 – For Young and Fresh Graduates

If you have just graduated, or about to graduate very soon, then you need to make this statement in your job application email. This template is made just for you, to help you get started on your career.

Subject: Name of Applicant – Name of Position, Job Reference Number

Dear Mr./Ms. Last Name,

I came across a very exciting position on your job portal that I believe fits me perfectly. I am interested in applying for the position of Development Engineer (Job Reference Number A123) at Sony Electronics. After reading the job description and requirements and matching it with my own experiences, I know that I would be a valuable asset to your organization.

 I recently graduated with a Bachelor of Science degree in Electrical Engineering from the University of Texas. I now want to apply my skills in a multinational company like Sony. As a development engineer, I can implement engineering concepts to design innovative and ingenious products for consumers.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better picture of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. It would give me great pleasure to hear back from you regarding my application.

Your Email Address

Template 2 – For Experienced Professionals

If you have been working for a number of years already and are on the lookout for a new job at another company in your industry, then this email template is made for you. Your experience here is very important and should be emphasized in your email.

I have 4 years of experience as a Software Developer at my previous company. I came across an interesting position of Software Tester (Job Reference Number 9467) on your website. Company XYZ is renowned for testing all kinds of software and applications before they are released. As I know how they were programmed, I would be able to quickly detect all bugs and errors that need to be rectified. My skillset and expertise makes me a valuable asset to your organization.

After graduating with a degree in Computer Science, I worked at Company ABC as a software developer for 4 years. I designed and programmed engineering software that students use in academia. I now want to challenge myself in a new environment and your company offers just that.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better idea of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. I look forward to hearing back from you regarding my application.

Template 3 – Having an Internal Contact

Sometimes, the best way to get a job is to be referred by your friend who works at a company or by someone else you may have met who also works there. In these scenarios, it is best to include this information in your email. This will make your application stand out.

My friend Sandra Cooper, who is a Chemical Engineer at your company, recommended me to apply to this company for the position of Junior Chemical Engineer (Job Reference Number N364). I have a deep interest in chemistry and I want to take Bio Corp to next level with my diligence and resilience in the lab. Since I studied alongside Sandra in school, she knows my potential very well so when you hire when, you will be getting a great professional who can deliver results.

 I recently graduated with a Bachelor of Science degree in Chemical Engineering from the University of Sydney. I now want to apply my skills in a world-renowned chemical engineering firm like Bio Corp. I enjoy conducting tests in a laboratory and I am very familiar with the chemicals you are working with.

I would like to have the chance to personally talk to you regarding this amazing opportunity at your company. I hope to hear back from you regarding my application.

Template 4 – A Shift in Careers or Industries

If you are an experienced worker, the prospect of shifting careers or even entering an entirely different industry may have crossed your mind. You are looking for an exciting new challenge, and pursuing a new career track could give you what you are looking for.

In these situations, your email should reflect your interests and the things you can bring to a company. Leverage your experiences to make this happen.

I have 8 years of experience as a marketing consultant and now I am looking for a new challenge. Your company specializes in digital marketing, something that I have been learning every week for the past several years and have applied a lot this past year. I want to apply for the position of SMM Specialist (Job Reference Code KM52) at your company because I know a lot about social networks. You will be getting a great professional who can deliver exception results if you hire me.

 I have worked with some the biggest Fortune 500 organizations, helping them design their ad campaigns when they were launching new products and services. I now want to apply my skills in an online world. I know that online marketing is the future and I can take your company to a higher level with my expertise and contacts.

I have attached a cover letter, resume, and recommendation letters for your consideration. Please take a moment to go through them to get a better idea of my credentials and experiences.

Template 5 – Following Up After a Personal Conversation

Many jobseekers attend job fairs to get in touch with companies personally and speak with recruiters to get a better understanding of job prospects. Sometimes, a jobseeker leaves a very good impression on a recruiter and the recruiter offers their business card to them. This is your perfect opportunity to apply to the company for your desired position.

We spoke yesterday at the IT job fair in downtown San Francisco. We had an engaging conversation regarding your company’s activities and I described how my goals align with those of your company. You even handed me your business card at the end of our conversation. I did some further research on your company and the positions available. The one that stood out to me is the one you actually suggested me to apply to – robotics programmer.

As a quick reminder, I recently graduated with a Bachelor of Science degree in Mechatronics Engineering from the University of Cambridge. I now want to apply my skills in electronics and mechanics at a robotics company. As a robotics programmer, I can implement engineering concepts to design innovative and ingenious robots and electrical machines.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them.

I would love to talk to you again to discuss more about career opportunities at your company. It would give me great pleasure to hear back from you regarding my application.

Template 6 – Applying After Contacting on Social Media

With the advent of LinkedIn , the entire landscape of job hunting has radically changed. You can now connect with professionals working at your target company and establish a common ground to boost your chances of being hired. Many jobseekers communicate with human resources employees beforehand and then send their job applications. In that case, this email template will help you out with that.

I reached out to you on LinkedIn a few days ago and we had a brief conversation about job opportunities at your company. You said that I could send you a speculative application and your company will interview me and find an appropriate department for me to work in. I am interested in working at Nintendo as a games developer. I firmly believe that I can make a significant impact in your company in whatever role you deem would fit me.

 I recently graduated with a degree in Computer Engineering from the Princeton University. I minored in games development and I now want to apply my skills in one of the largest games developer on the planet. As a games developer, I can create innovative and fun designs for your video games.

I would love to talk to you in person regarding amazing and exciting opportunities at your company. I would be very grateful to hear back from you regarding my application.

Template 7 – Applying for an Internship

So far, we have presented many templates that jobseekers can use if they are applying to a full-time position. But what if you are looking for an internship? Is it the same? No, it is not. There are subtle differences in the email. Fortunately for you, we have a template geared towards those looking to intern at a company.

I am currently in my final year at the University of British Columbia and I want to intern at your financial institution. I major in finance and I want to establish a career in banking. After reading about your company, I am very interested to work at Citibank, one of the largest investment banks in the world. I want to learn from the best in the industry and give back to the organization.

 I am studying BBA – majoring in finance and with a minor in management. I now want to apply my skills in a multinational bank like Citibank. I can implement the financial concepts I learned in school.

I have attached a cover letter, resume, and transcripts for your consideration. Please take a moment to go through them to get a better picture of who I am.

I would love to talk to you in more detail about interning at your company. It would give me great pleasure to hear back from you regarding my application.

In this article, we have gone over several tips you should definitely follow to write the most professional and polite email for a job application. Never forget to keep your subject line of your email, as well as the body of your email, brief and focused. It should not be as long as an essay. Your cover letter is there for that.

Also, do not repeat what is on your resume; just give the key points and nothing else beyond that. You need to create your very own electronic signature for job application emails and you should only enclose pertinent documents.

Furthermore, you know have a wide variety of templates to follow to help you write your own job application email. We have provided various scenarios that you may be in when looking for a job. You could be a fresh graduate or an experienced professional – one of these templates will surely fit your situation and requirement.

With the email templates, we have found you do not need to be a professional copywriter or  content creator  to craft nice-sounding and professional emails that HR managers will look into.

Now that you know what to include in your email and how to format it, go out there and start sending you job applications. We assure you that hiring managers will love what they are reading.


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How to Write a Job Application Email

Posted by Glassdoor Team

Career Advice Experts

Last Updated June 29, 2021

Guide Overview

Writing a job application email.

Employers have many ways they can accept job applications. While many use automatic application systems or ask that you hand in your materials in person, others prefer that you email your application materials. When sending this email, you want to include a message that shows that you would be a good fit for the role. Here we discuss how to write a job application email.

What is a job application email?

A job application email is essentially a cover letter formatted for email. The goal of this email is to prove that you are a good fit for a role. Show that you have the experience, talents, and skills to provide value to their team. This email should be roughly a page long if you were to copy and paste it into a Word document. Since your space is limited, you should only include details that directly pertain to the role you’re applying to.

What to include in a job application email

Include the following components in your job application email:

How to write a job application email

Follow these steps to write a more effective job application email:

Start with a clear subject line

Many job applications include directions for your subject line. If not, make it clear why you are writing. Hiring managers receive many emails each day, so including a clear subject line will ensure that they open your job application. Something like, ‘[Your Name] – [Job Title] Application’ would work well. For example, ‘Devon Lewis – Marketing Manager Application’ lets the hiring manager know exactly what this email contains.

Include a formal salutation

Try to figure out who will receive your email, and address it to them. You can do this by carefully reading the job application, looking at the company website, or even reaching out to the company directly. If you can’t find this information anywhere, you could address your email to the Hiring Manager. You could also use, ‘To Whom It May Concern,’ although this can seem a little antiquated.

Explain your purpose for writing

Use the first paragraph of your email to explain why you are writing. Be sure to mention the exact job title you are applying for. You can also mention where you saw the job posting and why you are interested in applying. This is your chance to capture the hiring manager’s interest, so try to come off as professional and personable.

Prove you’re a good fit

Your middle paragraphs should include why you are a good fit for their company. Share any specific skills or experiences that make you qualified for the job. Discuss any accomplishments or achievements you have made in your career. You can also explain any recent job duties you had that would translate into this new role.

Thank the hiring manager

Thank the hiring manager for their time in your final paragraph. You can also use this section to mention that your resume and other application materials are attached to the email. Say something along the lines of, ‘I look forward to hearing back from you and potentially discussing this opportunity in more detail.’

Use a polite closing

End your email with a closing, such as ‘Best’ or ‘Sincerely.’ Sign off with your full name and include your contact information underneath. This can include your email address, phone number, LinkedIn profile URL, and a link to your portfolio.

Tips for writing a job application email

Use these tips to write a quality job application email:

Job application email template

Use this job application email template to get started:

Dear [Hiring Manager’s Name],

I recently saw your job posting for the [Job Title] position on [where you saw it]. Based on the information you provided, I am quite interested in this position. Upon review of my application materials, I hope that you can see why I would be a good fit for this job.

[Two paragraphs that detail your previous job experience. Explain how it directly relates to the role you’re applying to.]

My resume is attached to the email. Thank you for taking the time to look through my application materials. If you have any questions about the information I included, please reach out. I look forward to hearing from you.

[Your Name]

[Your Contact Information]

Job application email sample

Here is a job application email sample you can use as inspiration:

Dear Mr. Davies,

I recently saw your job posting for the Dog Walker position on Glassdoor. Based on the information you provided, I am quite interested in this position. Upon review of my application materials, I hope that you can see why I would be a good fit for this job.

Ever since I was a child, I have had a deep love for animals, especially dogs. I grew up with two Yellow Labs, so I understand the importance of staying in control while walking strong dogs. Along with walking my own dogs, I have over five years of experience taking care of my neighbor’s two dogs while they are away.

For the past two years, I have been taking dog training courses through We Love Dogs. I have learned a lot about dog behavior, especially when they are on a lead. With this knowledge of dog training, I can ensure your dog will be safe and well behaved on walks.

Leslie Reals

[email protected]


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How to Write an Outstanding Job Application Email (with 3 Samples!)

March 01, 2023

application for a job via email

It’s really easy to apply for jobs these days.

Whether you apply via LinkedIn EasyApply or Job Portals, your profile and CV get sent to HR in just one click .

But sometimes, there are no shortcuts. Some job ads may specifically call for job applications to be submitted by email.

That’s why it’s absolutely critical to know how to craft a compelling email for your job application.

In this article, we’ll show you how to write a job application email that emphasises your competitive advantage, and provide some sample emails that you can use too.

ResumeWriter Tip: Tempting as it may be to apply directly through job boards, we recommend to avoid doing so! Make the effort to email the hiring manager instead. Trust us, you’ll have a better chance of standing out amid a sea of applicants.

Table of Contents

Why Write a Job Application Email

What is A Job Application Email

Think of your job application email as a highly condensed version of your Cover Letter.

In our Cover Letter Guide , we explain that your Cover Letter is an opportunity to tell recruiters more about you on a personal level, and bring your best attributes and achievements to the fore.

Your Cover Letter convinces employers that you’re a worthy candidate by letting your career narrative and competitive advantage shine through.

Your Job Application Email is a more concise version of this. Feature only the top few highlights of your Cover Letter for your email.

These highlights act as a hook that entices recruiters and Hiring Managers to read your Resume and Cover Letter.

“Why can’t I just send an email cover letter?”

You actually can.

It’s not unacceptable to send an entire Cover Letter in an email format.

This actually depends on your personal preferences.

But at ResumeWriter, we believe that it’s far better to send an email with your Resume and Cover Letter attached .

Doesn’t it sound more effective to send your Cover Letter as an attachment?

That said, how do you write a standout job application email?

How to Write a Job Application Email

Remember, the objective of your email is to persuade potential employers of the value you’ll bring to the company .

Consider these questions when writing your Job Application Email:

When you write a job application, it’s important that you customise it based on the person that will read your email.

ResumeWriter Tip: The best Job Application email wouldn’t land you an interview if your CV is weak! Make sure your resume sells your skills and value effectively before applying for the role. Unsure if your resume is holding you back from opportunities? Send it to us for a Free CV Analysis!

For example, instead of using Dear Hiring Manager as an introduction, try and find the name of the hiring manager – this shows a little more care than a templated intro. There are some things that should be included in any job application you send.

What to Include in a Job Application Email

Include your:

Structure of a Job Application Email

Get more inspiration from our Job Application Email samples below.

3 Outstanding Job Application Email Samples

Sample 1: job application email for a digital marketing associate position, sample 2: job application email for a software engineer position, sample 3: job application email for a business development manager position.

If you use an email address template from above, make sure to edit it based on your own circumstance – as hiring managers receive many emails, they can often tell when things are copy and pasted.

The hiring process can take a while, so don’t expect an email back straight away. Hopefully with this advice, you’ll be able to land your dream job.

Common Questions about Job Applications via Email

How do you write an email for job application.

Using the tips we’ve listed, you can write an email for your application by including the reason you’re applying, why you’re better than the competition and the experience that makes you qualified for the role.

How do I send my CV via email?

When you send your CV via email, make sure to use a professional email address. You can often find the hiring manager or recruiters email address online via their social media profile (like LinkedIn ) or website.

What should I write in subject email when sending CV?

Be sure to use a clear subject line that describes exactly what your email entails – you sending your resume for a position or role currently open.

Is it correct to say please find attached?

Although some people don’t like this phrase, there’s actually nothing wrong with saying this if you want to attach your resume to your email. Just be sure to include a strong cover letter via email that describes why the hiring manager should consider you.

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10 excellent email examples for job hunters

There's a free tool that can help all job hunters give their careers an important boost: email.

While unemployment is currently low, competition is always tougher at top companies and for any role considered a "dream job." Getting into the inbox of the right people can help you create important relationships and stand out among a sea of talented applicants.

Furthermore, some of the most successful leaders and entrepreneurs have proven that the right emails can yield some surprising results.

Twitter and Square CEO Jack Dorsey once cold emailed a dispatch company in New York as a college student in Missouri. He found a bug in the company's web site and also mentioned he wrote software. The CEO wound up talking to Dorsey and eventually offering him a programming job, according to a 2011 article in Vanity Fair . 

Emails can also expand networks and get important conversations started. Birchbox CEO Katia Beauchamp had no experience in tech or beauty before launching her startup in 2010. "I cold-emailed every CEO of the beauty industry you can imagine," Beauchamp said in 2017 . "And it worked."

Emails that get results have key features, according to Beauchamp. They have compelling subject lines, a simple message and ask for favors that are hard to say "no" to. 

Those basics, coupled with these expert-approved templates for some of the most common situations, can ensure you're writing job hunting emails that get opened. 

1. When you want to email your dream company

This email's four-point structure is simple and can be adapted for a range of purposes. If you're writing this email, you'll cover the following: 

Dev Aujla, the CEO of recruiting firm Catalog and the author of 50 Ways to Get a Job , calls this the "magic bullet" email. 

Preparing for this email forces you to do some essential thought work that will help you better understand what companies and jobs you should apply for. It can also help shape future answers in interviews. 

Most importantly, the research helps you understand what you want and how you will fit into this company. Those steps will set you apart and make results more likely. 

Dear [NAME],

I've noticed that [COMPANY OF INTEREST] has been a nominee for Best [NAME OF CATEGORY] for the past five years straight. I'm interested in that level of excellence and finding out more about [DEPARTMENT OR JOB YOU ARE INTERESTED IN].

I have [NUMBER] years of experience working with [RELATED SKILL], [RELATED SKILL] and [RELATED SKILL]. I am hoping to learn about [WHAT TO LEARN] from some of the best in the industry, and in my research, I came across [COMPANY OF INTEREST]. Our goals and interests are so aligned, I think we'd both accomplish more if I took my research and resources to your company.

Here is my LinkedIn profile [INSERT PROFILE LINK].

I'd love for an opportunity to meet and talk further about how we may work together. Sincerely,


Suzy Welch: The 4 email mistakes that make people hate you

2. When you want to tap your network for an introduction

It's smart to tap your network for introductions, but do your legwork first. Be sure you can explain why you're a good fit for a connection. You don't want to make your contact feel foolish for making the effort.

Give your contact context for your request. In the event you're a recent graduate and don't have a lot of work experience to discuss, reference the years you've spent studying your area of interest and the people or internships that stoked that interest.

Also, include your LinkedIn Profile, advises Jessica Miller-Merrell, CIO of Workology , a recruitment and HR resource. It can help update your contact on your most recent experience and make a connection more likely. 

Earlier this month, I made the decision to begin looking for a new career opportunity. It's been a great [NUMBER] years working at [COMPANY NAME] as their [JOB TITLE]. I'm looking for a new company to challenge me and grow my skill set in [SKILL NAME], [SKILL NAME] and [SKILL NAME].

I wonder if I can get an introduction by email or phone to [NAME OF PERSON] for [THIS REASON].

Please include my LinkedIn Profile in your introduction [LINKEDIN PROFILE LINK].

Thank you so much for your assistance. Let me know how I can help you.

3. When you need to email someone you don't know

When emailing someone you don't know, research is just as key, says Aujla. Study that potential contact's online presence, career highlights and any recent newsworthy career moves or developments.

Then, craft an email that shows you share some common ground. For instance, you might explain that you're both alumni of the same school or belong to the same professional organization.

Your connection might even be as simple as liking the same article on Twitter or LinkedIn, but make sure make that link clear. 

My name is [YOUR NAME], and I noticed your work experience with [NAME OF COMPANY]. I follow you on [SOCIAL MEDIA SITE] and noticed and we're both are interested in [TOPIC]. I find your posts insightful and helpful.

I've been a [JOB TITLE] for the past [NUMBER] years, and I'm looking to get an introduction to [COMPANY NAME] where I want to learn more about [SKILL NAME], [SKILL NAME] and [SKILL NAME].

I wonder if I can get an introduction to [NAME OF PERSON] for [REASON]. Here is my LinkedIn Profile [LINKEDIN PROFILE LINK] for you to include in your introduction. If you would prefer to speak to me before making an introduction, I am at your disposal on [DAYS] next week from [TIME SPAN WITH TIME ZONE]. You can email me at [EMAIL ADDRESS] or by phone at [PHONE NUMBER].

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4. When you want to keep the conversation going

This technique was dubbed the " Closing The Loop"  email, by Ramit Sethi, the New York Times best-selling author and founder of " I Will Teach You to Be Rich ." The technique creates a reason to stay in touch follow up with a person of influence you care about. Your email should let your contact know you are grateful for any advice and are keeping this person "in the loop" about something you'd discussed.

Just wanted to thank you again for speaking with me earlier. I'm definitely going to follow up and reach out to [NAME OF PERSON] like you recommended. I'll keep you in the loop, and of course, please let me know if there's anything I can do to repay the favor.


5. When you want an informational interview

Asking for an informational interview borrows from some of the same techniques as other cold email templates, as this template from " I Will Teach You to Be Rich " shows. While you'll do the basics (stating who you are and what you want while asking for a convenient time to meet) composing this email requires you to know enough about someone's career that you can demonstrate why you respect them and why their advice is important to you, adds Aujla.

My name is [YOUR NAME]. I'm a [YEAR] grad from [NAME OF SCHOOL]. (I know you were a few years before me), and I came across your name on our alumni site.

I'd love to get your career advice for 15-20 minutes. I'm currently working at [COMPANY], but many of my friends work in consulting and each time they tell me how much they love their job, I get more interested.

Most of them have told me that if I'm interested in consulting, I have to talk to someone at [NAME OF COMPANY]. Do you think I could pick your brain on your job and what motivated you to choose [NAME OF COMPANY]? I'd especially love to know how you made your choices after graduating from [NAME OF SCHOOL].

Would it be possible for us to meet? I can work around whatever works for you.

6. When your first email got ignored

If you haven't heard back after one cold email, don't lose hope. Wait two weeks before following up and craft a new email.

In your new email, make a point to mention a topic this person discussed during a meeting you both attended or a news article that might have quoted this person. You might even send an update on a topic you think this person might find interesting. Write the email as if you're continuing an ongoing conversation.

Repeat your request, whether it's for an in-person meeting or news on a job interview. Most people don't follow up on an email that has been ignored once, and doing so you will make yourself stand out from the crowd, says Aujla .

If you haven't heard anything after attempt three, move on.

I was so excited after meeting you at the [EVENT] at [LOCATION] where you spoke about [TOPIC]. I'm making a point to learn more about [TOPIC] as well and have been reading this fascinating book [TITLE] by [AUTHOR]. Would love to fill you in and hear your thoughts over coffee. Would it be possible to meet for 20 minutes? I can work around whatever works for you.

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7. When you want to let your friends know you're looking

Select five close friends to email, people who are connectors or work in the industry or type of job you're considering. Let them know you're looking for opportunities, suggests Aujla in his book " 50 Ways to Get a Job ." The email will enhance your job prospects through leads and introductions. It will also kickstart your job hunt and expand the types of opportunities you might consider for yourself.

I'm looking for my next gig at the intersection of [TYPE OF INDUSTRY] and [TYPE OF INDUSTRY]. I haven't left my job yet, but I'm ready to wrap up my time at [COMPANY] doing [JOB]. Would love to chat with you and fill you in on what I'm thinking about and hear the latest from you. Here is my LinkedIn profile [INSERT PROFILE LINK].

It would be great to catch up.


Get your emails read and responded to with the perfect subject line

8. When you want to say "thank you" after an interview.

Keep the "thank you" email short. And make sure to send it soon ­ — within two hours of the interview, recommends Sethi . Swiftness shows you're responsive, courteous and know how to take action.

Keep in mind that the email should be specific enough to trigger the hiring manager's memory. Make sure to mention something you spoke about ­ — whether it's the company ethos or a common interest, like the fact that you're both competitive triathletes.

Thanks for taking the time to chat today. I especially enjoyed talking about [SPECIFIC TOPIC].

I really think this is a great fit for the both of us. Hope to hear from you very soon.

9. When you want to let a recruiter know you applied

HR recruiters get flooded with emails, so it's important to find common ground to gain their attention, says Miller-Merrell. Research the recruiters' or hiring managers' online presence, so you can mention a post they published on LinkedIn that you enjoyed or a sports team that you both follow.

It also helps to use multiple platforms. Most of us get email fatigue. If you emailed your job application, use LinkedIn to follow up, and make sure your email requests a time and date to schedule a call and talk about the position.

I recently applied for a job opening at [COMPANY NAME] for the position of [POSITION NAME] on your online career site. The position fits perfectly with my experience in [EXPERIENCE], [EXPERIENCE] and [EXPERIENCE]. You can learn more about me by viewing my LinkedIn Profile [LINKEDIN PROFILE LINK].

I recently followed you on [SOCIAL MEDIA SITE] and appreciate the valuable resources you are providing for job seekers and interact with candidates. Also, I'm a fan of [COMMON INTEREST] too.

I'd love to set up a time to schedule a call and talk about the position and my experience. I have some availability on [DAYS] next week from [TIME SPAN WITH TIME ZONE]. You can email me at [EMAIL ADDRESS] or by phone at [PHONE NUMBER]. I look forward to scheduling some time with you.

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10. When you need a reference

To get a reference that will help land you the job, Sethi suggests you give the person from whom you're requesting the reference the right ingredients to not only articulate why you're a good fit for the position but also get excited to give you that reference.

Make sure to share why you're interested in the new company. Even if someone knows your work intimately, don't hesitate to give specific talking points.

The hiring manager for [COMPANY] might be calling you to do a reference check. If they do, they'll probably contact you in the next few days wanting to chat about our relationship and my use of [SPECIFIC STRENGTH in YOUR CHOSEN FIELD].

I'm applying for [POSITION] at [COMPANY] because [LIST REASON].

Here's a few achievements from my career (something for you to work off of):




If there's anything I can do to help, please let me know. Thank you.

P.S. I've attached my resume to this email for easy reference and here's a link to the job description [JOB DESCRIPTION LINK].

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As you approach your job hunting emails, take careful consideration with your subject lines, according to Danny Rubin, email expert and author of "What, How do I Write This Email?"

Note the position you've applied to or your email's purpose, he suggests. If you're writing a networking email, make sure to mention where you've met someone or any connection you have in common that you're trying to leverage.

While you write, remember to keep things in perspective, suggests Aujla in his book "50 Ways to Get a Job." Not every email will yield a meeting with a dream connection or an eventual job offer.

Before you send an email, "release yourself from expectations" and remind yourself that the insights you've gleaned from your research have already given your job search a powerful boost. 

And don't forget to show your excitement. If this process seems tedious or boring, you've likely picked the wrong people or companies to email. If you find that's the case, "find new people you are actually excited to learn about, hear from and talk to," writes Aujla. "The choice is yours."

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How To Send a Formal Email For a Job

Have you ever sent an email like this one in response to a job posting?

To: [email protected]_company1.ca

Subject: re: Job Application

Dear employer,

Look at my resume and cover letter. It’ll tell you all about me. I really want this job.

What’s wrong with this message as it’s currently written?

The substance of the above email is OK. You are, after all, attaching your resume . Possibly a cover letter too . This should give the reader a much better idea of who you are.

But what’s lacking here is a degree of formality and detail. You wrote the message in casual language. And it makes the reader guess about which job you’re applying. Professionalize the style and content to a greater extent than you ordinarily would.

What? Even Emails Have To Be Formal?

During your job search – and afterward as well, once you’re re-employed – sending proper emails is vital for your career. All levels of an organization value communication skills. Don’t be misunderstood. Make sure you convey information in ways that represent a positive image of you (and your employer) to others.

In the world of work, quite often, “you are what you write.” This is nowhere more true than when submitting your resume and cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.

When “Casual” Causes Concerns

A hastily written, informal message like the one in the example atop this page, may cause employers to see you as amateurish or lazy. “If you don’t even take time to present yourself in your best light within your job application,” they might mutter to themselves, “and you force us to do extra work by having to guess about which job you’re even applying for,” they say with clenched teeth, “then what can we realistically expect once we bring you aboard?”

Luckily it doesn’t take much to submit a better version of your message.

Give Specifics

You’re applying for a specific job. To you, it may be the one that’s front and center in your mind at this time. But the employer may be posting several different positions at once. They’ll probably receive a large number of application emails, not just yours.

So make it easy for them to sort the incoming emails by letting them know which job you want. In the Subject Line itself, concisely state the purpose of your email. Mention the job’s title or a reference number that you saw in the advertised posting. You could write something like “Job Application Enclosed: Claims Adjuster, reference A47kj2w1.”

This also applies to the top part of the message you’ll type into the body of this email. You can begin with a header that repeats itself, as in “re: Job Application: Claims Adjuster , reference A47kj2w1.”

Use “Business Formal” Language

Regardless of what you type in the email’s body underneath your header, don’t drop your guard and suddenly start using casual language.

At a minimum, you might try instead to turn the phrasing from our email example into the following:

I am very interested in applying for the Claims Adjuster position you advertised on Monster.ca recently. My qualifications and experience match your specifications almost exactly.

Please take a moment to review my attached Application Documents:

- Up-To-Date Resume

- Customized Cover Letter

It would be a sincere pleasure to hear back from you soon to discuss this exciting opportunity.

[your first and last names, plus your contact phone number(s), email, go here]

Is This Sufficient?

Formal language, identifying the job you’re applying for, and stating which documents you’ve attached: is there anything you should do in the body of your emailed job application?

Some job seekers like to include a customized, more elaborate cover letter within the body of the email itself. This saves the reader from having to open your separate attachments into a different program.

Still, it may make sense to attach a fully formatted, fancy version of the cover letter along with the resume. This way, if the employer wants printouts of “good copies” to pass around, they can do so quickly with minimal effort.

You could also try to find out the name and title of the person to whom you’ll be mailing your application. This is not always necessary, though, in higher-level jobs, it can help you stand out from the crowd. Which of course, is something you want to do, when possible, so long as standing out presents you as more qualified or enthusiastic.

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